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HomeMy WebLinkAboutMinutes_GUS_05.08.2015 Minutes of the Meeting of the Georgetown Utility Systems Advisory Board and the Governing Body of the City of Georgetown, Texas May 8, 2015 at 2:00PM at Georgetown Municipal Complex, 300-1 Industrial Avenue, Georgetown, TX The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participation at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four (4) days prior to the scheduled meeting date, at (512)930-3652 or City Hall at 113 East 8th Street for additional information: TTY users route through Relay Texas at 711. Board Members Present: Bill Stump– Chair, Robert Kostka, Steve Fought, Ed Pastor – Vice Chair, Patty Eason (arrived at 2:02PM) Board Members Absent: Joyce Mapes, Mike Cunningham – Secretary Staff Present: Jim Briggs, Mike Babin, Glenn Dishong, Wesley Wright, Micki Rundell, Jimmy Sikes, Michael Hallmark, David Munk, Chris Foster, La’Mar Kemp, Leticia Zavala, Paul Diaz, Bridget Chapman (joined at 2:04pm), Sheila Mitchell, Paul Elkins (joined at 2:51PM) Others Present: Jim Clarno/citizen – Sun City/Property and Grounds Committee, Allen Woelke/CDM Smith, Brenda Scensebury/Caughfield Ranch, Ltd., Erin Gonzales/BGE (joined at 2:04pm) Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order – Called to order by Chair at 2:00PM The Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. B. Introduction of Visitors -- Jim Clarno/citizen – Sun City/Property and Grounds Committee, Allen Woelke/CDM Smith Employee Recognition – Chris Foster announced Public Service Innovation Team Award to be received by Foster, Briggs and Neil McAndrews, from the Central Texas Chapter of the American Society of Public Administration; awarded for work on wind and solar. Banquet will be on June 14. C. Discussion regarding the Project Progress Report, timelines including projects and Council Actions. – Michael Hallmark, Project Manager Discussion: Hallmark stated reports in board packet and up to date; available for questions. No further discussion. D. Industry Updates Discussion: Briggs noted Brazos Region G Plan to be sent out latter part of this month. A link will be added to City website for public viewing; will include the Little River off-channel reservoir in Milam County. The Plan will go to the Water Development Board in the fall for adoption. Regarding Legislative issues, the Farney sponsored bill (4172) moved from the committee and is waiting to move to House floor. There will be some opposition on the House floor; possibly the end of next week. This is CCN transfer bill to dissolve CTSUD board after going through the PUC process, will require a 2/3 vote by CTSUD board to finalize. Stump asked what was opposition in Bell County and Briggs explained resistance to change to Georgetown taking over system. Depositions for Hearing will be conducted this month as well. Legislative Regular Agenda The Board will individually consider and possibly take action on any or all of the following items: E. Review and possible action to approve the minutes from the Regular GUS Board meeting held on April 10, 2015. – Sheila K. Mitchell, GUS Board Liaison Discussion: None. Motion by Kostka, seconded by Eason to approve the minutes from the Regular GUS Board meeting held on April 10, 2015. Approved 5-0-2 (Mapes, Cunningham absent) F. Consideration and possible recommendation to approve Task Order CDM-15-006 with CDM Smith, Inc. of Austin, Texas, for professional services related to the Rabbit Hill Elevated Water Storage Tank in the amount of $389,200.00. – Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager Discussion: Wright noted project was a major item in last year’s CIP; proposed on Windmill Hill tract off Westinghouse Road and FM1460 to help with fire flow for retail development and system in area. Stump asked and Hallmark/Wright explained this job for construction is about $1.5 million. Motion by Eason, seconded by Fought to approve. Eason noted official process of parliamentary procedure is to motion to open discussion and then can proceed. Wright noted costs include some environmental assessment and breakdown of cost is included in Task Order. CDM has done other work for the City. No further discussion. Motion stands to approve Task Order CDM-15-006 with CDM Smith, Inc. of Austin, Texas, for professional services related to the Rabbit Hill Elevated Water Storage Tank in the amount of $389,200.00. Approved 5-0-2 (Mapes, Cunningham absent) G. Consideration and possible recommendation to approve Task Order CDM-15-007 with CDM Smith, Inc. of Austin, Texas, for professional services related to the Berry Creek Wastewater Interceptor Improvements in the amount of $994,770.00. – Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager Discussion: Wright explained project was in last year’s and this year’s CIP and noted location on map. Motion by Eason, seconded by Fought to approve. Wright explained this will ultimately connect Sun City Lift Station to Pecan Branch Wastewater Treatment Plant. This portion for design is from Sun City to Berry Creek; Task Order is for preliminary design. Fought asked if Sun City developer is putting funds toward project; Wright explained this is in the Queens tract and technically not currently in Sun City. Through and agreement the developer to supplement approximately $2 million and has posted fiscal. Briggs noted this will serve the new Westside Park so without improvement, no services will be available at park; will open up Shell Road for development. Further discussion continued on details of project. Pastor asked about capacity on existing lift stations and Wright explained. No further discussion. Motion stands to approve Task Order CDM-15-007 with CDM Smith, Inc. of Austin, Texas, for professional services related to the Berry Creek Wastewater Interceptor Improvements in the amount of $994,770.00. Approved 5-0-2 (Mapes, Cunningham absent) H. Consideration and possible recommendation on a Third Amendment to the Non-Standard Water and Wastewater Service Agreement for Highland Meadows. – Wesley Wright, P.E., Systems Engineering Director Discussion: Wright noted proposed residential development in Western District between Ronald Reagan and Hwy183, south of Hwy29; 850 units of water. Adding additional 20 acres; no additional water. Motion by Eason, seconded by Kostka to approve. Wright further explained development is a proposed MUD, to come forward next month to board. No f urther discussion. Motion stands to approve a Third Amendment to the Non-Standard Water and Wastewater Service Agreement for Highland Meadows. Approved 5-0-2 (Mapes, Cunningham absent) I. Consideration and possible recommendation on a Water Agreement for the Caughfield Tract. – Wesley Wright, P.E., System Engineering Director Discussion: Wright noted another proposed Western District development; approximately 1500 units. Some in Leander area, some in Georgetown CCN/Liberty Hill ETJ, which is what we are obligated to serve. Located south of Hwy29 just East of Hwy183; 1095 units of water; there’s a major line down Hwy183 capable to serve them; will need future loop. Planned creation of multiple MUDS. Agreement is only for water service for the area we’re allowed to serve. Stump asked and Wright explained this is where Liberty Hill meets Leander, referencing map in agreement. Motion by Eason, seconded by Fought to approve a Water Agreement for the Caughfield Tract. No further discussion. Approved 5-0-2 (Mapes, Cunningham absent) J. Presentation, discussion and possible recommendation on the Utility Capital Improvement Plan for Fiscal Year 2015-2016. – Wesley Wright, P.E., System Engineering Director Discussion: Wright presented Water and Wastewater CIP from packet distributed at meeting. He reviewed what the CIP is, what we use for and timeline for inclusion in budget. Wright discussed where funding comes from (cash and some bonds), coordination with Transportation needs, etc. Various discussion and questions from board. Wright discussed water projects. Wright noted no planned expenditures this year for Western District projects; plans will be included for next year’s CIP. No further discussion on water. Wright continued to Wastewater projects, noting the last five years have not had a lot of activity, however with needs, is rapidly increasing. Fought asked about experimental project for reclaimed water in Sun City and Wright/Briggs it is not included however discussions are continuing and depends on flow. Elkins joined meeting at 2:51PM. Fought would like to see this issue continue to be considered and further explained the reclaimed water, xeriscaping, etc. Briggs noted City does not have the water as Pulte water is under contract; they own the water. Further discussion continued about irrigation on/near golf course, gray water systems, etc. Babin spoke on topic regarding new plumbing codes. Wright continued wrap up of projects. Motion by Pastor, seconded by Kostka to approve the Utility Capital Improvement Plan for Fiscal Year 2015-2016. Approved 5-0-2 (Mapes, Cunningham absent) Motion by Eason seconded by Kostka to enter into Executive Session. Approved 5-0-2 (Mapes, Cunningham absent) K. Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. Sec. 551.086 Competitive Matters Discussion and possible recommendation on the 2015-2016 Electric Capital Improvement Plan. – Wesley Wright, P.E., Systems Engineering Director Motion by Pastor, seconded by Fought to return to Legislative Session. Approved 5-0-2 (Mapes, Cunningham absent) L. Action from Executive Session Discussion: No further discussion. Motion by Pastor, seconded by Kostka to approve the 2015- 2016 Electric Capital Improvement Plan. Approved 5-0-2 (Mapes, Cunningham absent) Stump thanked Eason for her many years of service to the community. This is her official last meeting with the GUS Board. Adjournment Motion by Eason, seconded by Kostka to adjourn the meeting. Adjourned at 3:32PM. Approved 5-0-2 (Mapes, Cunningham absent) __________________________ _____________________________ Bill Stump – Board Chair Mike Cunningham – Secretary _________________________________ Sheila K. Mitchell, GUS Board Liaison