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HomeMy WebLinkAboutMinutes_PAREB_11.13.2014Minutes of the Meeting; of the Parks and Recreation Board Cato' ofGeorget000 n, Texas November em ber I3, 2014 The Parks and: Recreation Advisory Board met on Thursday, November 13, 2014 at 6:00 pin at 1101 N. College Street, Georgetown. TX 78626. Regular Session To begin no earlier than 6:00 pin. Parks and Recreation Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the Robert Johnson for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551.) A Call to Order The meeting was called to order at 6:04 pm by Keith Fruge. B RollCall Keith Fruge; Bob Palko, Charles Brashear; I4atherine Kamer, Jason Shurley Absent: Chuck Bridges, Robert Johnson Staff: Kimberly. Garrett, Eric Nuner, Jill Kellum C Consideration and possible action to approve the parkland dedication proposal for the Panner Ranch MUD. Kimberly Garrett introduced Joe Owen who is with Parmer Ranch MUD. Joe Owens gave general information on the project. Fle spoke about the connectivity of the community and the area. Keith Fruge asked how long it will be before they break ground. Joe Owens stated it will be at least 24 months. Joe Owens stated he is still in talks with the City of Georgetown and will have to go through'TC,EQ next Partner Ranch MUD is located on the western edge of City's ETJ. There are 1,100 units proposed. The developer is proposing to pay a combination of fees it) lieu of and dedicate a developed 6-10 acre park as City Parkland. The MUD will develop and maintain the park until the property is annexed into the City. There will be a one-time parkland dedication fee paid depending on the size of the City park- This fee will be used for regional park development. It will be paid based on aero rata amount depending on the size of the park, a six acre park would yield a fee of $160,000 and a 10 acre park would yield.a fee of $120,000. The MUD will receive 50% credit toward the fees for developing the park, The parkland dedication fee paid will be at the rate of $400 per unit which is a 60% increase over the current fee of $250 per lot. The fee will be paid in full on the earlier of (a) January 1, 2021; or (2) the date that the MUD receives proceeds from its first Bond issuance. There will be internal parks and amenity centers for the residents and a 20' public access easement along Ronald Reagan for the City to build a hike and bike trail in the future if they wish. There is a possibility that the MUD or homeowner association will continue to provide the maintenance at the public park once annexed into the City. Motion made by Keith Fruge, second by Robert Palko to approve the parkland dedication proposal for the Parmer Ranch MUD. Approved 5-0 D Consideration and possible action to approve a Resolution requesting the members of the 84th Legislative Session of the State of Texas support legislation that increases funding for the Texas Recreation and Parks Account and Large bounty and Municipality Recreation and Parks Account, Local Park Grant Programs and the Texas State Park System Kimberly Garrett explained the Georgetown Parks and Recreation department is a member of the Texas Recreation and Parks Society (TRAPS). Kimberly Garrett stated she will present the resolution to city council. The City of Georgetown Parks and Recreation Department has been a recipient of several grants from the Texas Parks and Wildlife Department to build hike and bike trails and to develop parks. These matching giants have been very important in the past to add funds to proposed capital projects. Funding for parks and recreation grants comes from sales tax on sporting goods. Parks and Recreation professionals from around the state will also be attending Parks Day at Capital on January 28, 2015, urging legislators to increase funding for local parks and recreation grants and maximize revenues collected from the sporting goods tanto increase funding for parks and recreation. Motion made by Keith Pruge, second by Robert Palko to approve a Resolution requesting the members of the 84th Legislative Session of the State of Texas support legislation that increases funding for the Texas Recreation and marks Account and Large County and Municipality: Recreation. and. Parks Account, Local Park Grant: Programs: and the Texas State Park System.. Approved 5 - 0 L Consideration and possible action to direct staff to select a vendor and proceed with design for a splash pad at San ,Tose Park in an amount not to exceed $300,000. Eric Nuner explained the following information: Staff met with neighbors at San Jose Park during the grand re -opening on October 30th. There were approximately 50 people in attendance and they were all very supportive of a having a splash pad located in the park. In addition, a splash pad open house meeting for the residents of San Jose was held on November 6th at 5:30 at the Parks Admin "Building. 'There were signs posted at the park; flyers passed out at grand re -opening and door hangers put out at residences around the park notifying neighbors of the meeting. While we no residents attended, we did receive a very positive and supportive email regarding the splash pad from a resident that was unable to attend the public meeting. In order tocontinue to move forward with the project in anticipation of an early summer opening, staff is requesting approval to proceed with selecting a vendor to work on design of the splash pad to be approved at the December 4, 2014 council meeting: Eric Nuner stated that "a vendor has not been chosen and he has two proposed vendors for the board to select. He stated he will be working through TCRQ and also looking at the circulation system. Both of the vendors are on the purchasing co-ops so they know they are competing with each other. Kimberly Garrett stated this will go to City Council for approval. Motion made by Keith Pruge, second by Robert Palko to direct staff to select a vendor and proceed with design for a splash pad at San Jose Parkin an amount not to exceed $300,000:. Approved 5 - 0 P Consideration and possible action to recommend approval of the site work construction contract for the Village Parks. Eric Nuner stated there was a bid opening yesterday. There were 8 bids returned. The Ban Company was the lowest bidder for both parks. There was discussion with the developer that the sidewalk will be built out. Eric Nuner stated there are opportunities to look at price reduction on some of the -items and this will allow for some contingencies. The master pian for the Village Parks, known as Madrone Park and Rowan Park, was approved by Parks Board on November 14, 2013. The site work bids for the Village Parks isdueon November 12th. The bids will be presented at the parks board meeting for consideration and approval. The project consists of furnishing and installing and providing all labor and materials required for construction of park improvements, includinghardscape, softscape, layout, grading and miscellaneous items. The item will be forwarded to the .December 9, 2014 City Council ineeting. Staff anticipates starting construction of the park improvements in January 2015. Expected completion date would be April 2015. Eric Nuner stated the shelters need the most lead time. Motion made by Keith Fruge, second by Charles Brashear to recommend approval of the site work construction contract to the Barr Company for $192;476.07 for the Village Parks, Approved 5- 0 G Consideration and possible action to recommend approval of a playground for Emerald Spring Park from Ga etime in the amount of $44,395.94 Eric Nuner stated staff identified Emerald Spring Parkas a need to improve park improvements and also take advantage of the reduced pricing through the Buy Board. He showed the conceptual renderings of the park and stated it is the same playground that was installed at San Jose Park but will also include shade canopies. "There will also be additional sidewalks added to the park. The parks staff will do the installation. Kimberly Garrett stated there is money in the parkland dedication for this area. There is some playground equipment in the park and it will be replaced with this new playground. Eric Nuner stated staff would go through KPA to get a rendering. Then it will also gothrough TCEQ. It does not have to go through City Council. It could be done within 4 months. The playground at Emerald Spring Park, located at 3604 Old Mill Road, was scheduled for replacement in the capital maintenance plan for 2014/2015. Included in this purchase is a playground fort -5 year olds, a playground for 5-12 year olds and a double bay swing with both tot seats and belt seats. The playground will be ordered from Gainetime through the Buy Board purchasing contract. Motion made by Keith Fruge, second by Robert Palko to recommend approval of a,playground for Emerald Spring Park from Gametime in the amount of $44,39594. Approved 5 - 0 H Project Update and Staff Reports regarding Village Parks, Carey Park, Westside Park, San Gabriel Park MasterPlan, San Jose Park Splash Pad, Williams Drive pool, San Gabriel River Bank stabilization, Park Improvements related to the FM 971 project, ADA Self -Assessment, Playground Audits, Recreation Center Fitness Boom Cardio Lease, Standards of Care ordinance and VFW park improvements. Village Parks - The site work construction bids for Rowan Park and Madrone Park are due on Wednesday, November 12, 2014. Bids will be presented to Parks Board for approval on Thursday, November 13, 2014 and then to City Council. Notice to proceed will be in January. Carey Park- Staff met with Baker Aicklen on Thursday, November 6, 2014 to discuss traffic patterns, general site concepts and to refine design elements. The design elements will help to generate the maintenance and operations plan which will be presented to parks board in January and to City Council in February Westside Park - The public input process for the master plan will kick off in January. A public engagement process called Mind Mixer will be utilized. San Gabriel Park Master Plan -RVi has a fully executed task order ta begin the Master Plan for San Gabriel Park. There will be some initial data collection and site assessment before starting the public input process in January. San Jose Park Splash Pad - The 2014/2015 Parks Capital budget has $300;000 budgeted for a splash pad in the Southeast area of Georgetown. After analysis of several sites, the Parks Board directed staff to reach out to neighbors of San Jose Park to get feedback about placing the splash pad in the existing park. At the grand re -opening of San Jose Park on October 30, 2014, staff was able to visit with several neighbors about placing a splash pad in San Jose Park and the comments were very favorable. Inaddition, staff held an open house on November 6, 2014 from 5:30 to 6:30 pm at the Parks Admin building. No one from the general public attended, but we did have an email from a resident that wanted to voice her support for the project. The next step will be to select a vendor to design and build the splash pad. The goal is to be able to have the splash pad operational by summer 2015. Williams Drive Pool - Staff has been working with the architect to determine an Opinion of Probable Cost for the preliminary concept presented to the Parks Board in September. The next step is to bring a task order for the design work to Parks Board in January. Construction is expected to start after the 2015 pool season. San Gabriel River Bank Stabilization - Construction plans are 80% complete. Staff is waiting on the final permit from the, Corp of Engineers. Construction is estimated to begin in the summer of 2015. Park Improvements related to the FM 971 Project— The park. improvements: are back on track related to the FM 971 realignment project. This includes relocating a portion of•the hike and bike trail, relocating a soccer field and drainage improvements. The estimated completion is December 31, 2014. ADA Self -Assessment - The city has a current task order with Altura to assess City facilities for ADA compliance. In the 2014/2015 budget. there were funds allocated to add park facilities and programs to the scope of work. A task order amendment is being finalized so that work can begin on the park facilities. This, assessment will identify facilities that do not meet ADA requirements and provide aplan to bring them into compliance. Playground Audits - Staff is working with She Purchasing Department to develop a Request for Proposals for -,in independent playground auditing firm to audit the City's playgrounds for safety and compliance. Recreation Center Fitness Room Cardio Lease -The cardio equipment in the fitness -room at the recreation center is on a three year lease. The lease is set to expire on April 15, 2015. Staff has been working to identify equipment needs based on facility usage and demand for the new lease. The new lease will come to the parks board for approval in early 2015. Standards of Care Ordinance - Staff has-been working with the legal department on developing a Standards of Care ordinance. This ordinance will guide and direct day camp operations. The ordinance will be presented to Parks board in January. VFW Park Improvements - Staff met with representatives of the Georgetown Youth Girls Softball Association on November 11, 2014 to present the conceptual design presented to the parks board in September. The meeting was to discuss the proposed field improvements and how they would integrate with they proposed 2nd Street improvements. The architect„ Luck Design, will begin wads on design and an Opinion of Probable Cost; Construction is estimated to begin in the summer of 2015. 1 Discussion and possible action on (December meeting. There will not be a regular scheduled meeting. 3 Approve minutes from the October 9, 2014 meeting Motion made by Keith Fruge;.second by Robert Palko to approve the minutes from the October 9, 2014 meeting, Approved 5- 0 K Adjourn Motion made by Keith Fruge to adjourn the meeting. The meeting adjourned at 7:37 pm. The meeting adjourned at 7:337 pim Robert John on Board Chaim ,� rr r " f 9 r Katherine gainer, Secretary NIX um, B. aid Liaison