HomeMy WebLinkAboutMinutes_GUS_10.10.2014 Notice of Meeting of the
Georgetown Utility Systems Advisory Board and the
Governing Body of the City of Georgetown, Texas
October 10, 2014 at 2:00PM
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Board Members Present: Robert Kostka – Vice Chair, Patty Eason, Steve Fought, Bill Stump,
Joyce Mapes, Ed Pastor
Board Members Absent: Arthur Yaeger, Chair
Staff Present: Micki Rundell, Chris Foster, Laura Wilkins, David Thomison, Michael
Hallmark, Jimmy Sikes, Kathy Ragsdale, Trina Bickford, Leticia Zavala, David Munk,
Glenn Dishong, Jim Briggs, Mike Babin, Paul Elkins, Terry Crain,
Others Present: Neil McAndrews – Neil McAndrews & Associates
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A. Call to Order – Called to order by Vice Chair Kostka at 2:00PM
Georgetown Utility Systems Advisory Board may, at any time, recess the Regular Session to convene
an Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City
Manager, General Manager of Utilities, City Council Member, or legal counsel for any purpose
authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action
in the Regular Session that follows.
B. Introduction of Visitors
Discussion: McAndrews was introduced.
Employee Recognition
– Jason Casey – Spencer Green
Discussion: Recognition by Dishong for Customer Service and Public Service:
Jason Casey – Lineman – Public Service Recognition: Letter to City Manager – helped with traffic
accident.
Spencer Green – Water Service – Customer Service Recognition: Letter to City Manager from
business owner in Georgetown. Resolved 20-year sewer back-up issue.
C. Discussion regarding the Project Progress Report, timelines including projects and Council Actions. –
Michael Hallmark, Project Manager
Discussion: Hallmark noted reports included in packet. No further discussion. One question by
Pastor – Is this the project by Jim Hogg Park? Wes – Yes it is the same project and it will be
addressed further - later on the agenda.
D. Industry Updates
Discussion: Briggs provided update on EPA Air Quality rule that will affect power providers.
Update on merger with CTSUD – long range planning for service territory. Development of
South Water Treatment Plant. Salamander rule might make that site a little bit difficult to
develop. Look at options of coming from the north side where it is less environmentally sensitive.
Very preliminary – nothing set in stone – but will begin discussing options South Water
Treatment Plant. Zebra mussels in area lakes – but not in our lakes - Stillhouse or Georgetown
yet. It is an invasive species – infiltrates pumps and pipes and clog things up. They also kill
native species of mussels. This adds to the cost of water treatment to remove them from pipes
and pumps.
Legislative Regular Agenda
The Board will individually consider and possibly take action on any or all of the following items:
E. Review and possible action to approve the minutes from the Regular GUS Board meeting held on
September 12, 2014. – Sheila K. Mitchell, GUS Board Liaison
Discussion: Typo Kostka is not Chair, Yaeger is Chair. Motion by Fought, second by Pastor to
approve the minutes from the Regular GUS Board meeting held on September 12, 2014, as
amended. APPROVED 6-0 (Yaeger absent)
F. Consideration and possible recommendation to approve the contract for the Outside Plant Fiber
Optic Infrastructure, Construction Bid 201452, to JPC Construction, Cedar Park, TX, in the amount
not to exceed $300,000. -- Jimmy Sikes, T&D Services Manager/Paul Elkins, Energy Services Manager
Discussion: Elkins presented the item. Motion by Pastor, second by Mapes to approve the
contract for the Outside Plant Fiber Optic Infrastructure, Construction Bid 201452, to JPC
Construction, Cedar Park, TX, in the amount not to exceed $300,000. APPROVED 6-0 (Yaeger
absent)
G. Discussion and possible recommendation to amend section 13.04.083 of the Electric Rate Ordinance
regarding requirements for distributed renewable electric generation clarifying inconsistencies and
removing unnecessary requirements. -- Leticia Zavala, CGFO, Customer Care Manager
Discussion: Item introduced by Zavala – turned over to Kathy since there was no monetary
consideration. Ragsdale explained the item. Removing an unnecessary section of the ordinance
that was overlooked when other changes were made. Discussion continued on various aspects of
the requirements and the ordinance. Briggs added some additional information. Consensus by
the board that the staff will go back and take the suggestions made during discussion today and
clarify requirements, create the appropriate criteria and adjust the ordinance/forms; then bring
the Ordinance back at the next meeting. NO ACTION
H. Consideration and possible recommendation on a Water Agreement with Snow Woods, LLC. --
Wesley Wright, P.E., Systems Engineering Director
Discussion: Wright explained the item. Pastor – this project is in CTSUD service area – should
this not be approved by the CTSUD Board? Briggs – no this is an operational issue. CTSUD
Board has a Management contract with the City and the City owns the assets and the water. The
Board’s obligation to serve is honored by the City through the Management contract. Motion by
Pastor, second by Mapes to approve the Water Agreement with Snow Woods, LLC.
APPROVED 6-0 (Yaeger absent)
Regular Session adjourned at 2:59PM
Motion by Fought second by Pastor to go into Executive Session. Executive Session called to order at
3:10PM by Kostka.
I. Executive Session
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session.
Sec. 551.086 Competitive Matters
-- Discussion and possible recommendation regarding the 2014 Solar RFP. Presentation of bid offers
and final rankings. Recommendation on strategy moving forward. — Chris Foster, Manager of
Resource Planning and Integration/Neil McAndrews, McAndrews and Associates
Motion by Pastor second by Eason to adjourn Executive Session. APPROVED 6-0 (Yaeger absent)
Executive Session adjourned at 4:09PM.
RESUME REGULAR SESSION at 4:10PM by Kostka
Return to Regular Session
Action from Executive Session -- Motion by Pastor, second by Fought to recommend that the City
Council authorize staff to enter into negotiations with the top two bidders for a contract for power supply
in a range between 50 and 150 megawatts. APPROVED 6-0 (Yaeger absent)
Adjournment
Motion by Pastor, seconded by Eason to adjourn the meeting. APPROVED 6-0 (Yaeger absent)
Adjourned at 4:14PM
__________________________ _____________________________
Robert Kostka – Board Vice Chair Bill Stump – Secretary
_________________________________
Laura Wilkins for Sheila K. Mitchell, GUS Board Liaison