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Home My WebLink AboutMinutes_ARTAB_12.16.2014Minutes of the meeting of the Arts and Culture Board City of Georgetown, Texas December 16, 2014 The Arts and Culture Board met on Tuesday, December 16, 2014 at 4:30 p.m. in Classroom 211 of the Georgetown Public Library, 402 W. 8t" Street MEMBERS PRESENT: Gary Anderson, Philip Baker, Shana Nichols, Betty Ann Sensabaugh, Amanda Still and Melissa Waggoner Regular Session A. Citizens who wish to address the board. — None were present. B. Announcements of upcoming events. — Lawren Weiss reminded the board members who are eligible and wish to continue being a member of the Arts and Culture Board, to turn in their Boards and Commissions applications by the January 9, 2015 deadline. Weiss also asked board members to notify her if they wish to attend the Texas Commission on the Arts' State of the Arts Conference, January 28-30. Philip Baker presented the board two thank you notes from Vice President of Georgetown Art Works, Micki Avery, one thanking the board for contributing to the Georgetown Art Center's success in their first year. The second note thanked the board for funding an ad in Community Impact newspaper promoting the Benini exhibit. This is the Art Center's best attended exhibit to date. Weiss passed out a thank you letter from Doug Groves of the Chisholm Trail Communities Foundation, thanking the board for the grant for the Festival of the Arts Fund. C. Consideration and approval of minutes of November 18, 2014 Arts and Culture Board meeting. — Melissa Waggoner moved to approve the minutes as distributed. Shana Nichols seconded the motion, which passed unanimously. D. Report regarding the operation of the Georgetown Art Center for the month of November. — Eric Lashley, Gary Anderson. Diane Gaume sent a revised edition of the report for September 2014, as well as new reports for October and November for the board to review. Weiss provided a hard copy (attached to these minutes) of the reports to the board. The board discussed the reaction from Georgetown Art Works regarding the Board's decision to withhold funding for the month that reports are not submitted. After discussion, Eric Lashley told the board that the monthly report would be included in the agenda packet, if it's received on time. Discussion moved on to the happenings at Georgetown Art Center. Lashley reported that the door count was lower than the previous month. Jeffrey Dell and Cassidy White will display their art from December 19 - January 24. The artists' reception will be held on Saturday, January 10, from 7 - 9 p.m. and the artist talk will be on Sunday, January 11 at 1:30 p.m. E. Report and possible action reqardinq expenditure of funds from the Arts and Culture Board budget. — Lawren Weiss, Eric Lashley. Weiss noted the expenses that had been paid the previous month: $900 to Terry (Tunes) Parks, for three pieces displayed at the library for the Sculpture Tour, $290.75 to Williamson County Sun for the Call for Grant Proposals, and $600 to Michael Epps for 2 pieces displayed on the Sculpture Tour. Looking for feedback from the board, Amanda Still explained her ideas to create a stable donor base for the arts in Georgetown. One of Still's plans includes teaming up with Austin Monthly Media to promote events such as Gallery Georgetown. Still also hopes to create a special committee where members pay a certain amount to join and then receive perks throughout the year for being a member. After some discussion, the board expressed their approval for Still to move forward with her plans and to keep them updated through the process. F. Report on Fine Arts Librarian position. — Lashley reported that he hopes to hire a Fine Arts Librarian in the beginning of 2015. Lashley also hopes that he/she will be able to attend the Texas Commission on the Arts' conference at the end of January. G. Update on Utility Box Art Project. — Lashley reported that he would soon take pictures of the utility box on 8th street, so the call for artist can be sent out. Lashley hopes to send out a call for entries as soon as possible with a deadline of mid-February, so the board can make an artist selection at the February meeting. H. Consideration of dates of coming meetings. — Eric Lashley. All members present said they would be able to attend the regularly scheduled January 20, 2015 meeting. Chair Baker adjourned the meeting at 5:25 p.m. Respectfully submitted, Liz St art., Secretary Philip, Baker. Chair Exhibits f M_ By Jenn Hassin November 1 to 30th, 2014 Empire Failing Sarah Parent -Ramos November 7th to December 14th, 2014 Artist Reception: 11/15, 7 to 9 PM Estimated attendees: 125 Education Programs, Art Talks & Events Monthly classes — partnership with Cordovan Art School ® Slowly growing students in weekday recurring classes Workshops & Classes • 4 weekend workshops scheduled • Brushes& Bottles Monthly— 3 students • Basket weaving —11/15 — 8 students • Expressive Arts Workshop (2 sessions) — cancelled • Olds Masters Workshop — cancelled — no registrants Artist Talk: 10/12 - Sue Brister (Art Hop Judge) Ladies Night Out —11/20 Lighting of the Square —11/28 November 201 Monthly Repo Prepared by Georgetown Art Worl Exhibit Art & Gift Shop Sales, Memberships,. and Donation Activity Area NOV 2014 YTD 2014 Gift Shop Sales Exhibit Art Sales of reconcifiny. Sponsorships Donations reports TOTAL • Aft soft&ft Novcmberl 2014 MonthIly Report Prepared by Georgetown Art Wor s - This report includes information on the traffic, educational programs, events and exhibit happenin center 0 Financial data will be provided on a one month delay. It takes time to get all the areas review and reconciled. The December report will include November financial data. : In 2015 reports we will provide comparison to 2014 in the monthly reports where applicable. , We plan on having a "Year in Review 2014"' available to share in early February. * 2015 Planning meetings and compiling dates and creating a calendar is the focus for December. - 2015 Exhibit Calendar is complete - 2015 Event scheduling is 80% complete 0 Education Programs — Workshops — 70% scheduled January through May 0 2015 Summer Camp — goal to finalize in early January - Monthly Art Classes — finalize in December for January to May period * Openings on Board and Committee Chairs — vote to fill at January Board meeting * New exhibit Dell & White (print makers) opens December 19th and runs through January 24th, 2015. * No reception in December due to the holiday. Artist reception and artist talk will be in January. October 2014 Monthly Report Prepared by Georgetown Art Works Income Financial Update: P&L Statement Expenses -----F— Items Oct 2014 YTD 20141 Marketing (flyers, signs, advertising) $4,558.94 $19,782.46 zmmsflz�� Exhibits 1 $4,160.90 1 $5,996.73 TOTALEXFIENSES Net Income: October = -$5,003.96 YTD = -$3,138.66 October 2014 Monthly'Report Prepared by GeorgetoArtWorks Financial Balance Liabilities & Equity Account Sales Tax Payable int EQUITY Temporarily Restricted $3,600 Net Income "$3,138.66 TOTAL i; :, 1, ..i'..i �JE TIF.Ilt • September 5 to 28, 2014 Juried exhibit with 35 artists'Works. Artist Reception.- 9/13, 7 to 9 PIVI Estimated attendees: 200 Education Programs.. Art Talks & Events • Launched monthly classes —partnership with Cordovan Art School . Classes meet once a week, pay monthly 0 10 classes in variety of age groups, mediums, time slots 0 Tuesday through Friday 0 98 student spots available 0 % capacity —still calculating 0 Monthly Bottles ;& Brushes • Workshops • 3 weekend workshops scheduled • Pastels cancelled — didn't meet minimum students • Painting Jump Start — 4 students • Basketweaving — 6 students • Paint Out in the Square— en Plein Air— artist painting on the square * 24 artists painting around the square, lunch and discussion • Artist Talk: Valerie Fowler, September 14th • Artist Demo in Studio: Sonia Borgialli, upcoming workshop c teptember 2014 Monthly Report - RtVISED Prepared by Georgetown Art Works 1:MII.rjKI and Donation Activity OM. 920 am September 2014 Monthly Report - REVISED Prepared by Georgetown Art Works Financial Update: P&L Statement Expenses ------------ Itennis I Sept 14 YTD 2014 Marketing (flyers, signs, advertising) $3,448.55 $15,223.52 Events (receptions, artist talks,1st Friday) $1,297.60 $12,355.72 Exhibits 1 $99.49 1 $1,805.83. TOTAL EXKNSES Net Income-, September = -$2..213.56 YTD = $1..865.30 Elamp"', September 2014 Monthly, 'Report Prepared by Georgetown Art Works Financial Update: Balance Sheet Assets Liabes & Equity Account Amount Sales Tax Payable 1 $1,194.06 Temporarily Restricted — — ----------- - '!Net I TOTAL LIABILITIES& EQUITY 1$24.?707.S'W`