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HomeMy WebLinkAboutMinutes_PAREB_08.14.2014Minutes of the Meeting of the Barks ;and Recreation Board City of Geor eto n, Texas August 14, 2014 The Parks and Recreation Board met on Thursday, August 14, 2015 at 6:00 pm at 1101 N. College Street, Georgetown, TX 78626. MEMBERS PRESENT: Keith Fruge, Jason Shurley, RobertPalko,KatherineKamer, Chuck Bridges MEMBERS ABSENT: Robert Johnson, Charles Brashear STAFF PRESENT: Kimberly Gannett, Eric Nuner Jill Kellum Regular Session To begin no earlier than 6:00 fim. Parks and Recreation: Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the Robert Johnson for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551 ) A. Call to order The meeting was called to order at 6:00 pm by Keith Fruge, B. Presentation from Kendra Kalich, summer intern for the Parks and Recreation Department. Kendra Kalich presented information from her summer internship with the City of Georgetown. C. Discussion and possible action authorizing staff to negotiate a task order with RVi for the San Gabriel Park MasterPlan. Kimberly Garrett explained the following information on the San Gabriel Park Master Plan: Improvements to San Gabriel Park wereincluded in the 2008 Parks Bond. The firststepin the process will be to do a: master plan of the park. This master plan will involve public input and phasing options. In January 2013 staff solicited.a Statement of Qualificationsfor landscape architect services for future park projects, One of the firms submitting top qualifications was RVi. The City has worked with RVi in the past and been very satisfied with the work. The firm updated the Parks MasterPlan in 2002 and designed the Lake Georgetown Trail and Rivery Park that opened in 2005. Most recently they provided conceptual drawings for Blue Hole Park. They have also completed numerous projects in size and scope to San Gabriel Park. Their project list is attached. RVi currently has a master service agreement with the City for landscape architecture services. Staff requesting approval to negotiate a task order: for. services related to a master plan of San: Gabriel Park. The Parks and. Recreation Board will approve the task order and fee at the September meeting. Kimberly Garret stated the funding is available fromthe bond so the money is thereto go through with the. master plan and would come back with the task order for the design. Keith Fruge asked how long it would take to start.. Kimberly Garrett stated she would like to bring the task order back in September with the dollar amount, Keith Fruge asked the time line and Kimberly Garrett stated 4 — 6 months and Eric Nuner interjected it would also depend on the public input. Jason Shurley asked if there was a.danger that we have this new plan and then not be able to act on it for 4- 5 years and it would become outdated. Kimberly Garrett stated there is money available tostart the masterplan and design and there is some money to do some construction. Keith Fruge reiterated that San Gabriel Park is abeautiful park andneeds: some updates and have some additional functions added to it. Kimberly Garrett stated that accessibility is an issue that needs to be addressed. Eric Nuner stated an updated plan would also give more detailed planning and in today's dollars what we get for our value vs. what the estimates were 5 years ago. Motion made by Keith Fruge and seconded by Roberto Palko to authorize staff to negotiate a task order with RVI for the San Gabriel Master Plan. Approved 5 - 0 D. Update on the Texas Historical Commission grant for the survey at. Citizen's. Memorial Cemetery. Kimberly Garrett explained the city maintains the cemetery and the Citizen's Memorial Association manages it, She stated the city historical planner has applied for an untold story's marker; ahistorical marker for that cemetery and as part of that the city and the association wanted to identify the graves. The City was awarded a grant from the Texas Historical Commission in November 2013. Staff has worked with Horizon Environmental on a survey of the cemetery. All the graves with a headstone have been identified and documented on a grave record sheet. There is also a map that was created showing the location of the all graves, including possible unmarked graves. Assign with cemetery map will also be installed at the entrance of the cemetery as part of the grant. This information will also be available at the Georgetown Library and on the City website. Kimberly Garrett stated there are not many previous records with the cemetery, Kimberly Garrett also state we are going to work with the Boy Scouts on general maintenance. E. Update on the 2014/2015 Parks and Recreation Budget Kimberly Garrett stated the first reading of the budget is August 26's. In the CIP, the tax rate that was proposed has the items Kimberly Garrett presented to the board. F. Consideration of Parks and Recreation Director's project update Kimberly Garrett presented a project update to the board. G. Approve minutes from the June 12; 2014 meeting Motion made by Keith Frage, seconded by Robert Palko to approve the minutes from the June 22, 2014 meeting. Approved 5 - 0 H. Adjourn Motion made by Robert Palo to adjourn the meeting. The meeting adjourned at 7:04 pm. Adjournment #w o, Robert Johnson, ffioatd Chair 7 f A.: Katherine Kamer, Board Secretary .� r 'ef ,? Jill Kellen' 13oard'Liaison i