HomeMy WebLinkAboutMinutes_ARTAB_08.19.2014Minutes of the Meeting of the
Arts and Culture Board
City of Georgetown, Texas
August 19, 2014
The Arts and Culture Board met on Tuesday, August 19 at 4:30 p.m. in the small conference room of
the Georgetown Public Library, 402 W. 8th Street
MEMBERS PRESENT: Gary Anderson, Philip Baker, Shana Nichols, Betty Ann Sensabaugh, Liz
Stewart, Amanda Still, and Melissa Waggoner
Regular Session — Chair Philip Baker called the meeting to order at 4:30 p.m.
A. Citizens who wish to address the Board. None were present.
B. Announcements of upcoming events — Eric Lashley reported that two sculptures have been
installed at the airport and a new one by Terry Jones has been placed downtown, in front of
Gumbo's, to replace his piece that was damaged during the Red Poppy Festival. Liz Stewart
reminded the Board that it is time to purchase season tickets to the Georgetown Symphony
Society programs and also that Senior University will resume in late September. Sam Pfiester
will give the free kick-off lecture, about fracking, on September 25 in the Sun City Ballroom.
Lashley also reported that he learned from Mickie Ross that the Williamson Museum is now
doing rotating art shows. She said they are going to try to limit their shows to art related to
Williamson County.
C. Consideration and approval of minutes of the July 15 2014 Board meeting. Liz Stewart
moved to approve the minutes as distributed. Betty Ann Sensabaugh seconded the
motion, which passed unanimously.
D. _Report regarding the operation of the Georgetown Art Center from July 13 throuah Auaust 18.
2014 — Eric Lashley, Gary Anderson. Lashley reported the door count from July 1 through
August 2 was 2,136. The reception for the Wiley-Janota show on July 26 was very well
attended and three painting have sold since the show started. Kids camps continued
throughout the month.
E. Report regarding the expenditure of _funds from the Arts and Culture Board budget and
consideration of expenditures for the remainder of the fiscal year — Judv Fabrv, Eric Lashlev.
Fabry listed the expenses that had been paid during the previous month: $900 total in
honorariums to Bob Ragan and Terry Jones for the new sculptures and $75 to GTX Awards
for plaques to identify the sculptures and the paintings that the Board has purchased this
year (Snell and Chadwick & Spector).
Lashley presented the finalized wish list from Georgetown Art Works for the Art Center
(attached to these minutes). It included window shades for the studio, contract legal support,
a small refrigerator for the utility area, and two desk chairs to replace the borrowed ones from
the library. The total cost is approximately $3600. Amanda Still moved to finance the
entire list. Stewart seconded the motion, which passed unanimously.
Lashley reported that the banner project is underway and he expects that the banners will be
completed by the end of September. Melissa Waggoner moved to pay all expenses
associated with the project up to $7,000. Stewart seconded the motion, which passed
unanimously.
Discussion followed about funding scholarships for classes or camps that are offered by local
arts nonprofits. Lashley said he would talk with Diane Gaume of Georgetown Art Works,
Mickie Ross of the Williamson Museum, and Marissa Austin of the Palace Theater about the
potential need for scholarships. Stewart added that the Vivace Youth Orchestra also may
need scholarships. Lashley said he would talk with J.D. Janda, the orchestra director, about
the idea.
There is still time before the end of the fiscal year to pay for advertising of City-wide arts
events that will be taking place in October. Lashley will coordinate this project with the
directors of local arts organizations during the next month.
Lashley also presented what may become his proposal for a public art project at the library.
He distributed pictures of an umbrella installation in Agueda, Portugal, that provides shade
and color during a summer festival there (attached to these minutes). He is considering a
similar installation above the courtyard off of the coffee shop at the library, which needs some
kind of shade during the summer. He has also discussed the possibility of painting a mural on
the wall of the building that forms the east wall of the courtyard. Both the owner of that
building and the owner of the coffee shop are interested in the projects.
F Report regarding the presentation at the City Council workshop on August 12 of the draft
operating agreement for the Georgetown Art Center, between the City of Georgetown and
Georgetown Art Works -- Eric Lashley, Lashley and Diane Gaume, president of Georgetown
Art Works, made the presentation to Council. They thanked Council for their support in
completing the renovation of the building and emphasized the importance of having achieved
the Cultural District designation within the past year. They made clear the differences
between Georgetown Art Works and the Arts and Culture Board, two entities that are
frequently confused, and then went on to list the accomplishments of Georgetown Arts Works
since the Art Center opened in October 2013. The Council members seemed impressed with
the presentation and had only one comment regarding the operating agreement, which
involved making a financial statement a part of the monthly report Georgetown Art Works will
have to provide. Lashley included that change in the final Operating Agreement that will be
on Council's Consent Agenda at the August 26 meeting.
Baker inquired about when the annual meeting between the Arts and Culture Board and the
executive board of Georgetown Art Works will take place. He suggested it should be early
on, perhaps in October. Discussion followed with Lashley tentatively setting the date of
October 13. He will discuss the meeting with Diane Gaume and report at the September Arts
and Culture Board meeting.
G. Consideration and possible action to approve some expression of appreciation to the persons
and/or organizations who have sponsored the exhibits at the Georgetown Art Center —
Amanda Still, Eric Lashley. Still explained that she believes the Board should make some
kind of special expression of thanks to Micki and Nelson Avery, who sponsored the Benini
show, and Preston and Sarah Stone, who sponsored the Alvarado show. She suggested
giving them certificates of appreciation. Fabry suggested that perhaps something more public
might be done, such as running an ad in the Sun. Sensabaugh moved to put a'/4 page ad
in the Sun and Anderson seconded the motion. Discussion followed with expressions of
opinions about who else needs to be thanked and what the options are for modes of saying
thank you. Suggestions included postcards that could be distributed at the Art Center during
Gallery Georgetown that list all of the people who have contributed as well as a calendar of
the next year's exhibits, a projected image of thanks that would be on display at th-
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during Gallery Georgetown, small engraved plaques for major donors, or a banner
from the show that individuals or organizations sponsored, The discussion moved from the
original two couples that Still had suggested to thanking all people who have made
contributions of time and talent during the past year. Sensabaugh amended her original
motion to include a rack card -type handout during Gallery Georgetown as well as the
ad in the newspaper. Anderson accepted the amendment, which passed unanimously.
H. Consideration of Texas Commission on the Arts conference–Engaging New Audiences—to be
held in Austin, January 29 & 30i 2015. Eric Lashley. Lashley said that several past members
of the Board have attended this conference and found it very helpful. He encouraged all of
the Board members to look at their calendars and consider attending. The Board would pay
the $75 registration fee for each person. Final r- r about attending this meeting may be
made in a few months.
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The Georgetown Art works Board