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HomeMy WebLinkAboutMinutes_ARTAB_07.15.2014Minutes of the Meeting of the Arts and Culture Board City of Georgetown, Texas July 15, 2014 The Arts and Culture Board met on Tuesday, July 15 at 4:30 p.m. in the small conference room of the Georgetown Public Library, 402 W. 8th Street MEMBERS PRESENT: Gary Anderson, Shana Nichols, Betty Ann Sensabaugh, Liz Stewart, Amanda Still, and Melissa Waggoner Regular Session — Vice Chair Melissa Waggoner called the meeting to order at 4:30 p.m. A. Citizens who wish to address the Board. None were present. B. Announcements of upcoming events — Liz Stewart announced that the 2015 Georgetown Symphony Society subscription forms are being mailed. Eric Lashley reminded the board members that the reception and awards ceremony for the Texas Society of Sculptors show will be at 1:00 on Sunday, July 20, in the library. Waggoner reiterated the events that will be taking place at the Art Center in the next two weeks. Susan Kemner Reed will speak about her work at 6:30 on July 18. The new show, the works of Rene Wiley and Rachel Wiley-Janota, goes up July 25 and the opening reception will be Saturday, July 26, from 7-9 p.m. Wiley will talk about her work on Sunday, July 27, at 1:00 p.m. C. Consideration and approval of minutes of the June 17, 2014 Board meeting. Liz Stewart moved to approve the minutes as distributed. Betty Ann Sensabaugh seconded the motion, which passed unanimously. D. Report regarding the operation of the Georgetown Art Center from June 18 -July 13, 2014— Eric Lashley, Gary Anderson. Lashley reported the door count from 6/3 through 7/1 was approximately 2,500. He had attended the Georgetown Art Works executive board meeting and presented the draft operating agreement to them. The Board is presently working on developing policies that will standardize their practices in several areas. E. Report regarding the expenditure of funds from the Arts and Culture Board budget and consideration of expenditures for the remainder of the fiscal year — Judy Fabry, Eric Lashley. Fabry reiterated the expenses that had been paid during the previous month: $1050 for the purchase of the Snell painting; $479.99 to Sweetwater Electronics for two portable PA systems for the Art Center; and $650 to Jack Johnson Construction for creating the sculpture pads at the Georgetown airport. The Board has $15,743 remaining in its budget, which should be spent or encumbered before September 30. Shana Nichols suggested creating scholarships for the classes at the Art Center. Discussion followed about how the recipients of scholarships might be selected. Lashley passed out a small packet of suggestions of furniture and equipment (made a part of these minutes) that are needed at the Art Center. He emphasized that these were not requests from Georgetown Art Works (GAW) but are items that he knows they need. He will ask GAW to make some specific requests before the Board's August meeting. Gary Anderson suggested spending money for advertising events that will take place during October, the Month of the Arts. He also suggested coordinating regular, perhaps monthly, advertising efforts with other stakeholders in the Cultural District. F. Consideration and possible action to approve expenditure of funds for design and production of banners for the Cultural District, to be hung around the Square during October 2014 — Eric Lashley. Lashley had contacted three local graphic artists and asked for a quote for the banner project. They all quoted $2000. Eric selected Nick Ramos, �vho has done other work for the board and who said he could complete the project in time to hang the banners in late September. Production of the banners is estimated to cost about $5,000. Anderson said that he believes there needs to be a small scale advertising/educational campaign after the banners are hung to draw the attention of the public to them and what they represent. G. Consideration and possible action to approve the draft of the three-year operating agreement for the Geometown Art Center that will be submitted for approval to the City Counci in August 20 4 — Eric Lashley. Fabry distributed copies of the draft agreement that had been vetted by the City Attorney, a copy of which is made a it of these minutes. The changes that the Board had suggested last month were incorporated, including GAW's payment of the monthly utility bill and the removal of the requirement to be open on First Friday. However, the agreement still requires that the Art Center be open two nights per month. Finally, the board members suggested requiring an annual meeting of the Arts and Culture Board and the GAW board. At that time GAW would submit an annual report and, by year two� a strategi plan. There has been little direct communication between the Arts and Culture Board and Georgetown Art Works, even though the Arts and Culture Board is theCity entity that is supposed providing oversight for the operation of the Art Center. Developing a working relationship is desirable. I Specific changes to the text included: (1) In item 2, the term should the three years, not one; (2) date with Notary's signature should be 2014, not 2012,- (3) Exhibit B — the alcohol clause needs to be Item 1, which will change the letters for the following items; (4) Exhibit B, Item J — Monthly reports, add "and expenses" after "revenue", (5) Exhibit B, Item K — Annual report — add "Strategic plan by year two and annual meeting between the executive board of Georgetown Art Works and the Arts and Culture Board," H. Consideration of dates of coming meetings. Eric Lashley. All members present will be able to attend the regular meeting on August 19. Respectfully submitted, Liz St*ewacretary Melissa Waggoner, Vice Chair I 4--) CB 4-J < c Q) c 0 ry, cu r- (3) > 0 c- 0 0 0 u 0 fD m c - x 4- U ui V) UO rl-j (Y)