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HomeMy WebLinkAboutMINUTES_GTAB_03.14.2014r1otice of Meeting for Georgetown Transportation Advisory Board and the Governing Body of the City •' Georgetown March 14, !14 at 10:00 AM at the Georgetown Municipal Complex, 300-1 Industrial Ave, Georgetown, ; The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Board Members: Truman Hunt — Chairman, John Pettitt, Chris H'Luz, John Hesser, Rachael Jonrowe, David Johnson, Steve Johnston, Scott Rankin, Ray Armour, Board Members Absent: NONE Staff Present: Ed Polasek, Wesley Wright, Bill Dryden, Laura Wilkins, Micki Rundell, Mark Miller, Mike Babin, Bridget Chapman, Curtis Benkendorfer, Nathaniel Waggoner, Others Present: John Milford, Hugh Norris, Sharon Barber, Rex Stuart, and Frances Dessler — Airport Concerned Citizens (ACC), Bruce Barton — Omni Properties, Inc., Ken Horak — Inner Visions LLC, Robert Nelson, Trae Sutton, and Brenton Burney — KPA, Kim Hovanky - Citizen, Joyce May — The Sun, Ann Marie Gardner - Georgetown Advocate, Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order: Mr. Truman Hunt called the Regular GTAB Board meeting to order on Friday, March 14, 2014 at 10:00 AM The Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. B. Introduction of Visitors C. Industry/CAMPO/TXDOT Updates: CAMPO — Polasek gave updates. D. Discussion regarding the Project Progress Reports and Time Lines. — Bill Dryden, P.E., Transportation Engineer, Mark Miller, Transportation Services Manager and Edward G. Polasek, AICP, Transportation Services Director. Dryden presented the project updates. Waggoner added some info related to TDLR ADA Standards info. CIP Updates by Mark Miller. E. Discussion regarding the Airport Project Progress Report and time lines. — Curtis Benkendorfer, Acting Airport Manager and Edward G. Polasek, AICP, Transportation Services Director SPEAKERS: 3 Minutes each Barber — See Statement - attached Stuart — See Statement - attached Dessell — See Statement — attached Hunt - Board will take comments under advisement. Benkendorfer — Airport Project Progress Report and Timelines. Airport Financials — Micki Rundell presented the financial report for the month. Johnston — question about financials YTD — answered by Rundell. Johnston — are we losing money every month? — Rundell - when you add in capital costs yes — operationally we are making money. Hesser requested balance sheet. Rundell said they would provide that. Hesser — Question about Tower hours of operation — answered by Polasek. Jonrowe amount of the traffic after 10 pm? Answered by Benkendorfer — he will get that information. Johnston how many flights — Answered by Benkendorfer — around 300 — 350 a day average. Usually Monday — Thursday probably 250 — 275 flights on weekends it steps up more in good weather. Legislative Regular Agenda F. Nomination and election of Vice Chair of the GTAB Board — Truman Hunt — GTAB Chair Motion by Hesser, second by H'Luz to nominate — Rachael Jonrowe as Vice -Chair. Approved 9-0 G. Nomination and election of Secretary of the GTAB Board — Truman Hunt — GTAB Chair Motion by Jonrowe, second by Armour to nominate John Hesser as Secretary. Approved 9-0 H. Review and possible action related to the Day and Time of GTAB Board Meetings. Truman Hunt- GTAB Chair Motion by Hesser, second by Pettitt to keep meeting date and time the same — Second Friday of each month except for the December meeting which will be the second Thursday at 10:00 a.m. Approved 9-0 1. Review and possible action to approve the minutes from the Regular GTAB Board meeting held on February 14, 2014. — Jana Kern — GTAB Board Liaison Motion by Pettitt, second by Jonrowe to approve as presented — Approved 9-0 MOVE TO ITEM "L" RETURN TO REGULAR SESSION: Regular session reconvened at 12:54 p.m. J. Review and possible recommendation regarding operational options for the Georgetown Airport - Edward G. Polasek - AICP, Transportation Services Director, Curtis Benkendorfer - Interim Airport Manager, Bridget Chapman - City Attorney, and Hamilton Rial — Airport Counsel ACTION FROM EXECUTIVE SESSION: Polasek explained Item "J" Motion by Jonrowe, seconded by Hesser for staff to continue with implementation of the Airport Business Analysis for the orderly management of the Georgetown Municipal Airport through recommendations made by GTAB to City Council. Approved 9-0 K. Consideration and possible recommendation to approve standard lease forms for the Georgetown Municipal Airport. -- Bridget Chapman - City Attorney, and Hamilton Rial — Airport Counsel Chapman presented the item. Want to have standard forms moving forward. These forms do not currently have rates. We will bring individual forms back as we have rates. Various questions about the way the leases work and how the forms have changed, etc. - Answered by Chapman. Motion by H'Luz second by Armour to approve the standard lease forms. Approved 9-0 Moved to Adjournment L. Discussion and possible direction to staff concerning the Southeast Inner Loop Corridor Study Draft Final Report. — Bill Dryden, P.E., Transportation Engineer, and Edward G. Polasek, AICP, Transportation Services Director SPEAKER: Bruce Barton — 3 minutes Dryden — draft work in progress on inter loop corridor study. Will present in a more public meeting format and edit and bring back for action. Here now to present report — Polasek work in progress stage after today with Board recommendation we will start public process phase to a schematic for future work Sutton — KPA — presentation of inner loop corridor study. Overall schematic design - phasing — preliminary OPC's proposed ROW traffic counts 30% plan sets for roadway design — not presented in packet as it is over 100 pages. Study area out to CR 110/Rock Ride Lane. Highway 29 to SH 130. Overall plan for the project. Comments also by Polasek and Dryden. Request from Polasek to add traffic signals on Phase I Typical Section/Intersection drawings for the next meeting. Sutton says those will be added to drawings. Dryden — we will hold a public meeting and invite all property owners that will be affected; take public comments, etc., at a future date. Motion by Hesser, second by Jonrowe to move forward with the public process and release information to the public regarding the process. Approved 9-0 M. Consideration and possible recommendation to authorize Task Order S&A -14 -001 -ROW with Spitzer & Associates, Inc. in the amount of $97,600, plus reimbursable expenses, for acquisition services in connection with the Smith Branch Drainage Buy -Outs Project. — Wesley Wright, P.E. — Systems Engineering Director, Edward G. Polasek, AICP, Transportation Services Director, and Terri Calhoun - Real Estate Services Coordinator Item presented by Wright — previous flooding resulted in Smith Branch Watershed Master Plan. Options analyzed. One option was to purchase properties in the 100 -year flood plain. Currently 16 properties in the flood plain. Future study has been done to determine exact elevations on each home. Found that only 8 of those homes have finished floor elevations below 100 -year flood plain. Staff is bringing forward real estate contract to purchase up to 16 properties but we only intend to pursue the purchase of the 8 properties with floor elevations below the 100 -year flood plain. Jonrowe expressed concern about the properties that would not be bought out — suggested maybe we work with the insurance companies to provide an elevation certificate so that the property owners could get reasonable cost for insurance as an act of good will since we will not be purchasing the properties now. It would be cheaper than buying the properties and yet help the property owners. Wright said they will add that recommendation to the item going forward to Council for consideration. Motion by Jonrowe, second by Hesser to go with the agent recommendation and purchase the 8 properties with floor elevations below the 100 -year flood plain. Approved 9-0 N. Consideration and possible recommendation to approve Task Order No. KPA-14-006 with Kasberg, Patrick & Associated, LP of Georgetown, Texas, for professional engineering services related to developing Pavement Condition Indices and a Five -Year Capital Improvement Program for roadways in the amount of $346,394.00.. — Wesley Wright, P.E., Systems Engineering Director Item presented by Wright — important to maintain the streets — major asset of Georgetown. Motion by Armour, second by Hesser to approve. Approved 9-0 Executive Session CALL EXECUTIVE SESSION: Executive Session called to order at 11:48 a.m. by Hunt In compliance with the Open Meeting Act, chapter 551, Government Code, VernoWs Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. O. SEC 551-071 CONSULTATION WITH ATTORNEY Discussion of legal issues concerning the Georgetown Municipal Airport. — Bridget Chapman, City Attorney and Hamilton Rial, Airport Counsel Motion by Jonrowe, second by Hesser to Adjourn Executive Session Approved 9-0 Executive Session adjourned at 12:53 p.m. MOVE BACK TO ITEM "J" Adjournment Motion by Jonrowe, seconded by Hesser to adjourn. Approved 9-0 Meeting adjourned at 1:04 p.m. A r ed: ruman Hunt — Chair Attested: /creta7 ohn Hesser'-- Jana R. Kern — GTAB Board Liaison Pq Citizen Comment EST is4s GEORGETOWN For Posted Agenda Items TEXAS To address the �- % ,. Board/Commission on a posted agenda item, complete this form and submit it to the Staff Liaison prior to the discussion of the item at the meeting. Meeting Date: -- Agenda Item: )-f/ Name: r fes; "'fit c� e-- s M 12- a:- � It /I---- Residence Address: i �-.-- C_._ 0, � � 3 If speaking for an organization, r Name of Organization:") Speaker's Official Capacity: ' ' 0 Disclaimer. By submitting this request to address the Board/Cominission, 1 agree that I will keep my comments to the subject listed. I will refrain from the use of any obscene, vulgar, or profane language. 1 understand that if I do not follow this procedure, my speaking time may be terminated and I may be requested to sit down or be removed from the building. I understand that the Board/Commission meeting is recorded and my comments will become part of the official record. Board/Commission Procedure for Citizen Comment on an Agenda Item: 1. Fill out form completely and turn in to the Staff Liaison prior to discussion of the item 2. Wait for the Chairman to call your name to approach the podium 3. State your name and address clearly into the podium microphone 4. You will have three minutes to address Board/Commission; six minutes if another citizen has signed over their time GTAB STATEMENT -MARCH 14, 2014 Statement No. 2 Good morning Mr. Chairman, members of the Georgetown Transportation Advisory Board, city staff and visitors of the general public. My name is Frances Desselle. My husband and I reside at 212 Estrella Crossing, Georgetown, Texas. I am a member of the Airport Concerned Citizens (ACC) which consists of a growing number of taxpayer citizens of this city who oppose the expansion of aircraft operations at the city's municipal airport. We support the need for a growing, viable and robust airport to support the growing aviation needs of our expanding city and adjacent community, but oppose its expansion in the center and heart of our growing city. Instead we propose relocation of the airport to a protected zone outside the city.,and use of the value of the citizen owned airport property siteasthe financial means to pay for the move. I appear before you today with a request for a change in the format of GTAB meetings to include an "Airport Workshop Session" at the end of GTAB meetings The current rules of the GTAB prevent meaningful, interactive discussions between the visiting public and members of the board and its staff. Visitors may make statements which are accepted without comment by the board. On GTAB agenda items, visitors are denied questions or comments to the board following presentations by staff. No constructive interchange of ideas or answers to important public questions result. Provision of an informal meeting item for an "Airport Workshop Session" session immediately following the regular agenda meeting would allow direct questions, answers, and discussions between the visiting public, GTAB and city staff. In our view, this would be a step toward advancing meaningful dialog and transparency. The proposed workshop would be limited to 30 minutes. Speakers would be recognized by the GTAB Chairman with time limitations on speakers set by the Chair. The proposed workshop format would advance and clarify mutual positions of the city, the ACC and the general public and lead to greater public involvement and participation. Thank you for considering this request and thank you for the opportunity to address this board. rCitizen Comment Form En 1848 GEORGETOWN For Posted Agenda Items TEXAS To address the (�- 7—A :�S Board/Commission on a posted agenda item, complete this form and submit it to the Staff Liaison prior to the discussion of the item at the meeting. Meeting Date: Agenda Item: Name: •`C �J ,rte Residence Address: ±�S If speaking for an organization, Name of Organization: C-421 4 Speaker's Official Capacity: Disclaimer: By submitting this request to address the Board/Commission, 1 agree that 1 will keep my comments to the subject listed 1 will refrain from the use of any obscene, vulgar, or profane language. 1 understand that if 1 do not follow this procedure, my speaking time may be terminated and 1 may be requested to sit down or be removed from the building. 1 understand that the Board/Commission meeting is recorded and my comments will become part of the official record BoardlCommission Procedure for Citizen Co►ninent on an Agenda Item: 1. Fill out form completely and turn in to the Staff Liaison prior to discussion of the item 2. gait far the Chairman to call your name to approach the podium 3. State your name and address clearly into the podium microphone 4. You will have three minutes to address BoardlCommission; six minutes if another citizen has signed over their time GTAB STATEMENT, MARCH 14, 2014 Statement No. 3 Good morning Mr. Chairman, members of the Georgetown Transportation Advisory Board, city staff, and visitors of the general public. My name is ------------ y- rfe`;--Amsba ;------) and I reside at ----------------- Georgetown,Texas. I appear before you today as a member of the Airport Concerned Citizens (ACC) a growing number of citizen taxpayers who oppose the expansion of aircraft operations at the city's municipal airport which lies in the heart and cultural center of our city. We propose instead that the airport be relocated outside the city in a protected zone, designed and managed for unlimited future operations and the transition be financed through the value of the citizen owned airport property. A number of current airport expansion projects are questioned by the ACC for a variety of reasons. Answers to our questions are not available through any source of the city's internet sites. One of them prompts my visit with you today — the nearly $1 million dollar, 12 acre, condemnation project of private land adjacent to the airport and authorized by additional funding by the City Council to TxDOT on January 14, 2014. Staff has repeatedly stated there are no plans for expansion of the airport. We strongly disagree with that position. This project will add 12 acres to the airport site expanding its area to 652 acres and sets the stage for further "safety" and, perhaps, "operational necessity" condemnations for the future. The city staff explanation of this item to the City Council at its January meeting was that this project is a mandatory safety requirement of the Federal Aviation Administration for clearance of obstacle hazards to take offs and landings on runway 11/29. It seems odd that throughout the prior 70 years history of the airport including all through the airport's annual air shows that this concern did not arise. Only after completion of the 2005 Master Plan Update and projects including night runway operational lighting, an enlarged fuel farm, taxiway additions and other airfield robusting projects from that plan were submitted to TxDOT did FAA conclude a safety issue with runway 11/29. One could draw the conclusion that FAA was concerned about greatly increased airport activities including night departures and landings for which clear air corridors would now be required. This is a request for a full and comprehensive written report from city staff as a component of the April GTAB regular monthly meeting describing the rationale for this acquisition of private properties. Please include in the report a copy of the FAA inspection report requiring this land acquisition project, rationale for same and any other improvements included in the report that may or may not be components of the current city and TxDOT airport funding. Further, please include in the report why this project requires acquisition of these private properties rather than aerial easements over same. Thank you for this statement opportunity. \ Citizen Comment Form EST. 1848 For Posted Agenda Items GEORGETOWN TEXAS To address the &Fhb Board/Commission on a posted agenda item, complete this form and submit it to the Staff Liaison prior to the discussion of the item at the meeting. Meeting Date: / `t /yam G, 1% .� Agenda Item: Name: J''e%L Residence Address: Geo ye7D h,?h I—X If speaking for an organization, Name of Organization: IkZ� Speaker's Official Capacity: M e m. h el— Disclaimer. By submitting this request to address the BoardlCommission, 1 agree that I will keep my comments to the subject listed. 1 will refrain from the use of any obscene, vulgar, or profane language. I understand that if I do not follow this procedure, my speaking time may be terminated and I may be requested to sit down or be removed from the building. I understand that the BoardlCommission meeting is recorded and my comments will become part of the official record. Board/Commission Procedure for Citizen Comment on an Agenda Item: 1. Fill out form completely and turn into the Staff Liaison prior to discussion of the item 2. Wait for the Chairman to call your name to approach the podium 3. State your name and address clearly into the podium microphone 4. You will have three minutes to address Board/Commission; six minutes if another citizen has signed over their time GTAB STATEMENT MARCID 14, 2014 Statement No. I Good morning Mr. Chairman, members of the Georgetown Transportation Advisory Board, city staff, and today's general public observers. My name is Sharon Barber. I am a Georgetown, Texas, citizen Z_ and taxpayer residing in Sun City. For some time, as again this morning, the GTAB has had a regular agenda item titled "Discussion Regarding the Airport Project Progress Report and Time Lines" as presented by members of the city staff. The usual presentation includes a quick and standard staff response of, " Everything is on schedule," followed by an immediate approval of the report by the GTAB. This type of report is meaningless to the general public. And, as no questions for clarification o discussion are allowed from visiting members of the public, there is, amazingly, no chance to obtain clarifying information. Therefore, I respectful ly and formally request more written information in order to make GTAB reports comprehensible to the taxpaying public. Specifically, prior to the next regularly scheduled public GTAB meeting, and prior to all subsequent public GTAB meetings relevant to Georgetown airport progress, please provide an * ID rwcm Status :'hart to members of the GTAB, city staff, and to a reasonably estimated number of visitors in attendance at the GTAB meetings. I formally request that said chart be depicted in standard bar code fashion and clearly show all individual publicly funded projects by title in a descending vertical list, with time periods from left to right showing dates of planned or actual initiation and completion of each project, total or estimated cost for each, and a sum total for all projects, estimated or current. Any projects proposed for funding, but not yet approved, would be added to the list and shown as "currently unfunded". All of the airport -related projects we are currently familiar with are included in TXDOT's published Aviation Division Capital Improvement Program (CIP). If there have been subsequent changes, amendments, corrections or deletions of the said CIP program, I request said modifications to be made available in written form to the public members of this audience, and, ideally, to the Georgetown public in general. A written copy of this request is available to all y'all. Thank you. SC -,Q (>4 f� 3 h-\ J, GTAB STATEMENT -MARCH 14, 2014 Statement No. 1. Good morning Mr. Chairman, members of the Georgetown Transportation Advisory Board, city staff, and today's general public observers. My name is Sharon Barber. I am a Georgetown, Texas, citizen and taxpayer residing in Sun City. ------- For some time, as again this morning, the GTAB has had a regular agenda item titled "Discussion Regarding the Airport Project Progress Report and Time Lines" as presented by members of the city staff. The usual presentation includes a quick and standard staff response of, " Everything is on schedule," followed by an immediate approval of the report by the GTAB. This type of report is meaningless to the general public. And, as no questions for clarification or discussion areallowedfrom visiting members -members of the public, here is, amazingly, no chance to obtain clarifying information. Therefore, I rinectfidly anti rinallv�r®eaUst more writt n informatifin in order to make GTAB reports comprehensible to the taxpaying public. SpQcifically, prior to the next regularly scheduled public GTAB meeting, and prior to all subsequent public GTAB meetings relevant to Georgetown airport progress, please provide an Air parl J!ragress, Slatus Chart to members of the GTAB, city staff, and to a reasonably estimated number of visitors in attendance at the GTAB meetings. I formally request that said chart be depicted in standard bar code fashion and clearly show all.. individual.12ublicly funded projects by title in a descending vertical list, with time periods from left to right showing dates of planned or actual initiation and completion of each project, total or estimated cost for each, and a sum total for all projects, estimated or current. Any projects proposed for funding, but not yet approved, would be added to the list and shown as "currently unfunded". All of the airport -related projects we are currently familiar with are included in TXDOT's published Aviation Division Capital Improvement Program (CIP). If there have been subsequent changes, amendments, corrections or deletions of the said CIP program, I request said modifications to be made available in written form to the public members of this audience, and, ideally, to the Georgetown public in general. A written copy of this request is available to all y'all. Thank you. PqCitizen ent Form En 1848 EoRGETOWN For Posted Agenda items TEXAS To address the Cl�, 71 4 Board/Commission on a posted agenda item, complete this form and submit it to the Staff Liaison prior to the discussion of the item at the meeting. Meeting Date: Agenda Item: Name: No Residence Address: If speaking for an organization, Name of Organization: r :1 tr Speaker's Official Capacity: r &,- L Disclaimer. By submitting this request to address the Board/Commission, 1 agree that 1 will keep my comments to the subject listed. 1 will refrain from the use of any obscene, vulgar, or profane language. I understand that if 1 do not follow this procedure, my speaking time may be terminated and I may be requested to sit down or be removed from the building. I understand that the Board/Commission meeting is recorded and my comments will become part of the official record. BoardlConunission Procedure for Citizen Comment on an Agenda Item: 1. Fill out form completely and turn into the Staff Liaison prior to discussion of the item 2. Wait for the Chairman to call your name to approach the podium 3. State your name and address clearly into the podium microphone 4. You will have three minutes to address Board/Commission; six minutes if another citizen has signed over their time