HomeMy WebLinkAboutMinutes_PAREB_02.13.2014Notice of Meeting of the
Parks and Recreation Board
City of Georgetown, Texas
February 13, 2014
The Parks and Recreation Board will meet on Thursday, February 13, 2014 at 6 pm at 1101 N.
College Street, Georgetown, TX 78626.
Regular Session — To begin no earlier than 6:00 pm.
The Parks and Recreation Board may, at any time, recess the Regular Session to convene an
Executive Session at the request of the chair for any purpose authorized by the Open Meetings
Act, Texas Government Code Chapter 551.)
A. Call to Order
The meeting was called to order at 6:03 pm by Keith Fruge.
B. Roll Call
Members Present: Katherine Kainer, Daniel Dance, Keith Fruge, Robert Palko
Staff Present: Kimberly Garrett, Eric Nuner, Jill Kellum, Jackson Daly, Matt Synatschk
C. Thank you to outgoing board member, Daniel Dance.
Kimberly Garrett gave recognition and appreciation to Daniel Dance for his service on the Parks
and Recreation Board.
D. Discussion and possible action to support City Council adoption of the 2013
Downtown Master Plan Update
Matt Synatschk, Historic Planner for the City, presented the Downtown Master Plan Update. A
copy of the draft plan can be found at https://dtmasterplan.georgetown.org. He explained the
purpose of the master plan is to set a vision for downtown. The process for setting the purpose
was obtained by public input, public meetings and online surveys. One of the big highlights for
the whole process was a civic center for downtown. One of the components for the civic center
would be green space and a possible amphitheater which brings Parks and Recreation into the
plan.
The plan is broken into 8 chapters:
1. Existing Conditions -
2. Framework Strategy
3. Development Strategy
4. Pedestrian & Bike Circulation & Streetscape Design
5. Auto Circulation & Parking
6. Gateways, Wayfinding & Public Signs
7. Parks, Open Space & Public Art
8. Implementation Strategies
Matt Synatschk stated that within a 4 block area around the square there are approximately
1,400 parking spaces. There is quite a bit of parking and the challenge is directing people to
those parking lots. There is also a wayfinding master plan that is being re -implemented with
more funding and is moving forward. He stated we have Blue Hole and Founder's Park and
more opportunities for green space so we want to make sure that as we are moving forward
and doing the new development that there is always a component of parks and public art
within those parks and the downtown area. They want to make sure the new civic center
incorporates open space for multiple uses but also a place for people to go and congregate in the
downtown area. The focus on the implementation is a civic center. This center would include
city offices that would bring city offices that are scattered around the city into one space, and it
would create an area for more downtown parks and outdoor space. Matt Synatschk also stated
they are looking at the 2030 master plan and other master plans to make sure the downtown
master plan is in compliance with them and not in conflict.
The board had questions on what the civic center would be. Matt Synatschk explained that it
would be a primary location for city goverment but it will incorporate elements that provide a
greater benefit for downtown. He explained that the current council chambers are only used a
few days a month and this would allow those type spaces to be more public and have other
uses beyond city use. Kimberly Garrett stated that the other current city building could
possibly be sold when they are all consolidated.
Motion made by Keith Fruge seconded by Katherine Kainer to support City Council
adoption of the 2013 Downtown Master Plan Update and recommend that Bob Johnson sign
the letter presented by Matt Synatschk. Approved 4 - 0
E. Consideration and possible action to recommend approval of Patin Construction, LLC
of Taylor, for renovations to San Jose and Chautauqua Parks in the amount of $148,185.
During the CII' process, Chautauqua Park and San Jose Park were identified as parks in need of
facility renovations. Each park has seen minimal renovations since their construction in the mid
1980's. The completion of the proposed renovations will bring each park in compliance with
current ADA accessibility requirements. Renovations to Chautauqua Park include the addition
of an 11 space off street parking lot, connective park sidewalks, and landscape improvements.
Renovations to San Jose Park include the addition of a 13 space parallel parking lot, connective
park sidewalks, and playground curbing. Parks and Recreation staff will install new
playground equipment at San Jose Park when the playground curbing is completed. The
proposed renovations are planned to be in conjunction with new restroom facilities that were
previously approved by City Council on 11/26/2013.
Eric Nuner explained this project and made maps available for review. This bid is under the
estimated amount.
Motion made by Keith Fruge seconded by Daniel Dance to recommend approval of Patin
Construction, LLC of Taylor, for renovations to San Jose and Chautauqua Parks in the
amount of $148,185. Approved 4 - 0
F. Consideration and possible action to approve an award of a bid for the parkland
landscape maintenance.
This item was pulled from the agenda.
G. Consideration and possible action to approve a purchase of playground equipment
from GameTime for the Creative Playscape in the amount of $292,331.
The final concept for the creative playscape was approved by the Parks and Recreation Board
on November 14, 2013. It was approved 5-0. It was also approved by City Council during the
workshop on December 10, 2013. It was approved 6-0. The purchase of the playground
equipment is needed prior to the site work approval due to the lead time for the playground
manufacturing process. The site work approval will be presented to the Parks and Recreation
Board and City Council in March. Construction is scheduled to begin in April and be complete
in June. This purchase will be made on a cooperative purchasing agreement with US
Communities, contract number 110179.
Kimberly Garrett and Eric Nuner showed pictures of the playscape and explained the cost
involved and explained the building process. Bid for the site work will be the next step.
Motion made by Keith Fruge seconded by Robert Palko to approve a purchase of playground
equipment from GameTime for the Creative Playscape in the amount of $292,331. Approved
4-0.
H. Presentation and discussion on the draft 2014/15 Parks and Recreation Five Year
Capital Improvement Plan.
The 5 -year CIF assists the department in identifying, prioritizing, and funding future projects.
Staff will be working closely with the Finance Department as well as other departments to
coordinate potential projects. This item is the start of the discussion regarding the 5 year CIP.
There will also be a discussion on the goals and objectives of the Parks and Recreation
Department and how they tie in with the CII'. An updated draft of the OF will be presented to
the Parks and Recreation Board on April 10, 2014 for discussion. This draft will be posted on the
City's website for public viewing and response. A final draft will be presented to the Parks and
Recreation Board on May 8, 2014 for final approval. It will then be forwarded to City Council
for consideration.
Kimberly Garrett will develop a timeline for the projects to present at the next meeting with
more details. She went over the current CIP projects.
I. Update on construction in Rivery Park.
Kimberly Garrett stated that the roads are being worked on and the pond below. The disc golf
course will be realigned and it is anticipated this will be complete the end of March. They have
realigned the road and are waiting on the asphalt contractors; due to the weather this was
pushed back. The hotel and conference center is estimated to be complete the end of 2015.
J. Update from Friends of Georgetown Parks and Recreation
Keith Fruge stated they are waiting on their nonprofit status to be reinstated. They are working
on guidelines on how much families get for support and for how long. The Friends group did
man a water stop for Cupid's Chase. They are working on offering a daddy/daughter dance in
June.
K. Approve minutes from the January 9, 2014 meeting
Motion made by Katherine Kainer seconded by Daniel Dance to approve the minutes from the
January 9, 2014. Approved 4 — 0
L. Adjourn
Motion made by Robert Palko to adjourn the meeting. The meeting adjourned at 7:58 pm.
Adjournment
Katherine Kainer, Secretary
Jill um, oar Liaison