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HomeMy WebLinkAboutMinutes_PAREB_02.13.2014Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas February 13, 2014 The Parks and Recreation Board will meet on Thursday, February 13, 2014 at 6 pm at 1101 N. College Street, Georgetown, TX 78626. Regular Session — To begin no earlier than 6:00 pm. The Parks and Recreation Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the chair for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551.) A. Call to Order The meeting was called to order at 6:03 pm by Keith Fruge. B. Roll Call Members Present: Katherine Kainer, Daniel Dance, Keith Fruge, Robert Palko Staff Present: Kimberly Garrett, Eric Nuner, Jill Kellum, Jackson Daly, Matt Synatschk C. Thank you to outgoing board member, Daniel Dance. Kimberly Garrett gave recognition and appreciation to Daniel Dance for his service on the Parks and Recreation Board. D. Discussion and possible action to support City Council adoption of the 2013 Downtown Master Plan Update Matt Synatschk, Historic Planner for the City, presented the Downtown Master Plan Update. A copy of the draft plan can be found at https://dtmasterplan.georgetown.org. He explained the purpose of the master plan is to set a vision for downtown. The process for setting the purpose was obtained by public input, public meetings and online surveys. One of the big highlights for the whole process was a civic center for downtown. One of the components for the civic center would be green space and a possible amphitheater which brings Parks and Recreation into the plan. The plan is broken into 8 chapters: 1. Existing Conditions - 2. Framework Strategy 3. Development Strategy 4. Pedestrian & Bike Circulation & Streetscape Design 5. Auto Circulation & Parking 6. Gateways, Wayfinding & Public Signs 7. Parks, Open Space & Public Art 8. Implementation Strategies Matt Synatschk stated that within a 4 block area around the square there are approximately 1,400 parking spaces. There is quite a bit of parking and the challenge is directing people to those parking lots. There is also a wayfinding master plan that is being re -implemented with more funding and is moving forward. He stated we have Blue Hole and Founder's Park and more opportunities for green space so we want to make sure that as we are moving forward and doing the new development that there is always a component of parks and public art within those parks and the downtown area. They want to make sure the new civic center incorporates open space for multiple uses but also a place for people to go and congregate in the downtown area. The focus on the implementation is a civic center. This center would include city offices that would bring city offices that are scattered around the city into one space, and it would create an area for more downtown parks and outdoor space. Matt Synatschk also stated they are looking at the 2030 master plan and other master plans to make sure the downtown master plan is in compliance with them and not in conflict. The board had questions on what the civic center would be. Matt Synatschk explained that it would be a primary location for city goverment but it will incorporate elements that provide a greater benefit for downtown. He explained that the current council chambers are only used a few days a month and this would allow those type spaces to be more public and have other uses beyond city use. Kimberly Garrett stated that the other current city building could possibly be sold when they are all consolidated. Motion made by Keith Fruge seconded by Katherine Kainer to support City Council adoption of the 2013 Downtown Master Plan Update and recommend that Bob Johnson sign the letter presented by Matt Synatschk. Approved 4 - 0 E. Consideration and possible action to recommend approval of Patin Construction, LLC of Taylor, for renovations to San Jose and Chautauqua Parks in the amount of $148,185. During the CII' process, Chautauqua Park and San Jose Park were identified as parks in need of facility renovations. Each park has seen minimal renovations since their construction in the mid 1980's. The completion of the proposed renovations will bring each park in compliance with current ADA accessibility requirements. Renovations to Chautauqua Park include the addition of an 11 space off street parking lot, connective park sidewalks, and landscape improvements. Renovations to San Jose Park include the addition of a 13 space parallel parking lot, connective park sidewalks, and playground curbing. Parks and Recreation staff will install new playground equipment at San Jose Park when the playground curbing is completed. The proposed renovations are planned to be in conjunction with new restroom facilities that were previously approved by City Council on 11/26/2013. Eric Nuner explained this project and made maps available for review. This bid is under the estimated amount. Motion made by Keith Fruge seconded by Daniel Dance to recommend approval of Patin Construction, LLC of Taylor, for renovations to San Jose and Chautauqua Parks in the amount of $148,185. Approved 4 - 0 F. Consideration and possible action to approve an award of a bid for the parkland landscape maintenance. This item was pulled from the agenda. G. Consideration and possible action to approve a purchase of playground equipment from GameTime for the Creative Playscape in the amount of $292,331. The final concept for the creative playscape was approved by the Parks and Recreation Board on November 14, 2013. It was approved 5-0. It was also approved by City Council during the workshop on December 10, 2013. It was approved 6-0. The purchase of the playground equipment is needed prior to the site work approval due to the lead time for the playground manufacturing process. The site work approval will be presented to the Parks and Recreation Board and City Council in March. Construction is scheduled to begin in April and be complete in June. This purchase will be made on a cooperative purchasing agreement with US Communities, contract number 110179. Kimberly Garrett and Eric Nuner showed pictures of the playscape and explained the cost involved and explained the building process. Bid for the site work will be the next step. Motion made by Keith Fruge seconded by Robert Palko to approve a purchase of playground equipment from GameTime for the Creative Playscape in the amount of $292,331. Approved 4-0. H. Presentation and discussion on the draft 2014/15 Parks and Recreation Five Year Capital Improvement Plan. The 5 -year CIF assists the department in identifying, prioritizing, and funding future projects. Staff will be working closely with the Finance Department as well as other departments to coordinate potential projects. This item is the start of the discussion regarding the 5 year CIP. There will also be a discussion on the goals and objectives of the Parks and Recreation Department and how they tie in with the CII'. An updated draft of the OF will be presented to the Parks and Recreation Board on April 10, 2014 for discussion. This draft will be posted on the City's website for public viewing and response. A final draft will be presented to the Parks and Recreation Board on May 8, 2014 for final approval. It will then be forwarded to City Council for consideration. Kimberly Garrett will develop a timeline for the projects to present at the next meeting with more details. She went over the current CIP projects. I. Update on construction in Rivery Park. Kimberly Garrett stated that the roads are being worked on and the pond below. The disc golf course will be realigned and it is anticipated this will be complete the end of March. They have realigned the road and are waiting on the asphalt contractors; due to the weather this was pushed back. The hotel and conference center is estimated to be complete the end of 2015. J. Update from Friends of Georgetown Parks and Recreation Keith Fruge stated they are waiting on their nonprofit status to be reinstated. They are working on guidelines on how much families get for support and for how long. The Friends group did man a water stop for Cupid's Chase. They are working on offering a daddy/daughter dance in June. K. Approve minutes from the January 9, 2014 meeting Motion made by Katherine Kainer seconded by Daniel Dance to approve the minutes from the January 9, 2014. Approved 4 — 0 L. Adjourn Motion made by Robert Palko to adjourn the meeting. The meeting adjourned at 7:58 pm. Adjournment Katherine Kainer, Secretary Jill um, oar Liaison