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HomeMy WebLinkAboutMinutes_PAREB_11.14.2013Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas November 14, 2013 The Parks and Recreation Board met on Thursday, November 14, 2013 at 6:00 pm at the Parks and Recreation Administration Office, 1101 N. College, Georgetown, TX 78626. MEMBERS PRESENT: Keith Fruge, Katherine Kainer, Robert Palko, Daniel Dance and Chuck Bridges Regular Session — To begin no earlier than 6:00 pm. The Parks and Recreation Board may, at any time, recess the Regular Session to convene an Executive Session at the request of Robert Johnson, Chair for Parks and Recreation Board, for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551.) A Call to Order The meeting was called to order by Keith Fruge at 6:03 pm. B Roll Call Keith Fruge, Katherine Kainer, Robert Palko, Chuck Bridges, Daniel Dance Chuck Bridges excused himself from the meeting after item F. Staff: Kimberly Garrett, Eric Nuner, Jill Kellum C Consideration and possible action to recommend approval of the design for Phase 2 of the Creative Playscape. Kimberly Garrett stated the approved design will be forwarded to City Council on November 26, 2013. Kimberly Garrett introduced Tim Bargainer and Brian Binkowski from Baker Aicklen. Brian Binkowski stated there was a history wall in the old playscape with regards to the history of Georgetown. So the concept that they came up is with regards to pods and as you enter the playground it is almost like a portal into the history of Georgetown. Brian Binkowski gave background information on the playscape and presented the preliminary design to the Parks and Recreation Board. Based on the public input Brian Binkowski explained this is the time to compress the concept to the cost. He talked about compressing the space because the space creeps into additional walkways and additional surfacing, which is obviously a big cost. He stated now is the time to look at what we can live with and what we can live without and how can we start to take pieces and scale it down without losing the overall concept and feel and integrity of the site and make it something that everyone can be proud of. He stated there are a lot of options and opportunities. Chuck Bridges asked what the original space was versus the concept space. Brian Binkowski stated the area is about twice the size. Tim Bargainer explained the fall zones for the play structures cannot overlap. There are several different surfaces in the concept that use different materials. The engineered wood fiber is the lowest cost, next by the individual rubber material and then the bonded rubber material. Tim Bargainer says the first things to look at is the size of the area and then get that down to what we need and then look at the fall surface types and the cost effective approach. The other approach is the play structures themselves. The conceptual design of the play structures is awesome and there are a ton of activities. Some can come out that may be overly redundant. Keith Fruge stated the original site had its issues with drainage and asked how much of the site work estimate is to fix that. He feels the original $500,000 was for the playscape not site work. Kimberly Garrett stated there is bond money for improvements to the park. She stated the recommendation is what the board feels comfortable going to council with and asking how big the project should be, Tim Bargainer stated the options presented are meeting the community desire and city council can make a determination based on the value to the community not just the dollar amount. Motion made by Keith Fruge, second by Robert Palko, to give direction to staff to work with Baker Aicklen on the design for Phase 2 of the Creative Playscape to develop best options that encompass fiscal responsibility and if the optimum solution exceeds $500,000.00 that the city uses other funding sources. Approved 5 -0 D Consideration and possible action to recommend approval of the construction bid for the San Gabriel River Trail Extension to Smith Contracting Co., Inc. from Austin, Texas in the amount of $758,622.80. Kimberly Garrett stated there were 7 bidders and Baker Aicklen was the architect on this project. The bid opening was on October 24`h. This was a competitive sealed bid. The bid was in budget. Staff recommends approval of the construction bid to Smith Contracting Co. Inc. Motion made by Keith Fruge, second by Daniel Dance, to recommend approval of the construction bid for the San Gabriel River Trail Extension to Smith Contracting Co., Inc. from Austin, Texas in the amount of $758,622.80. Approved 5 — 0 E Consideration and possible action to approve the San Jose Park Master Plan. Kimberly Garrett and Eric Nuner have been working with Steger and Bizzell on a Master Plan for San Jose Park. The plan includes updates to the existing park. Improvements include a new restroom, two new playgrounds and a parking lot. Once the plan is approved staff will move forward on the improvements. There has been some work to the basketball court and the lighting has already been repaired. Since this is going to be replacing existing amenities and not changing anything in the park, public input was not warranted but staff has received feedback from the community that they were excited about the improvements. The flat work, parking lot, sidewalks and curbing will all be bid out and taken to council in January for approval. Once the work starts it will take approximately 60 days to complete. Motion made by Daniel Dance, second by Robert Palko, to approve the San Jose Park Master Plan. Approved 5 -0. F Consideration and possible action to recommend approval to purchase two prefabricated restrooms for San Jose Park and Chautauqua Park from Restroom Facilities LTD, in Marble Falls, Texas in the amount of $182,966. Eric Nuner explained that improvements to both San Jose Park and Chautauqua Park include new restrooms. He explained how the prefabricated restrooms are made and delivered. This is a turnkey process that includes design and installation. Funds for the two restrooms were budgeted in the CIP as part of the overall cost to improve both Chautauqua Park and San Jose Park. The city will do demolition on the existing restroom facilities. Motion made by Daniel Dance, second by Chuck Bridges, to recommend approval to purchase two prefabricated restrooms for San Jose Park and Chautauqua Park from Restroom Facilities LTD, in Marble Falls, Texas in the amount of $182,966.00. Approved 5 — 0 Chuck Bridges excused himself from the meeting after item F. There were 4 members left in the meeting and met the quorum requirements. G Consideration and possible action to approve the master plans for Rowan Park and Madrone Park in the Georgetown Village. Eric Nuner explained there are two parks in the Georgetown Village that are scheduled to be developed this year. Earlier this summer, on June 206', staff met with over 50 residents of the Georgetown Village where the parks would be located and received feedback as to what types of amenities they wanted to see in the parks. Based on the feedback from the residents, master plans for each park were developed. Rowan Park is 2.3 acres and proposed amenities include two playgrounds, shade pavilions, swings, a trail, half -court basketball slab and a multi -use green area. Madrone Parks is 1.5 acres and proposed amenities include a large family pavilion and a trail. Motion made by Daniel Dance, second by Robert Palko, to approve the master plans for Rowan Park and Madrone Park in the Georgetown Village. Approved 4-0 H Consideration and possible action to approve the purchase of two playgrounds for Rowan Park at Georgetown Village from Gametime in the amount of $49,835.76 Eric Nuner explained the proposed plan for Rowan Park. It will have two playgrounds; a 2 — 5 year old playground and a 5 — 12 year old playground. Based on feedback from the residents, playgrounds are a high priority. Daniel Dance made a motion, second by Robert Palko, to approve the purchase of two playgrounds for Rowan Park at Georgetown Village from Gametime in the amount of $49,835.76 Approved 4-0 I Consideration and possible action to accept the final land donation of 206.57 acres and the Garey house from Mr. Jack Garey for Garey Park. Kimberly Garrett explained the City of Georgetown has been working with Mr. Jack Garey since 2004 on plans to make Garey Ranch into Garey Park. The Garey's have already donated 320 acres to the City. This final donation will transfer the remaining land and home into the City of Georgetown's name for a future park. Mr. Garey has a living estate. The board recommendation will go to City Council on December 10, 2013. Motion made by Robert Pullin, second by Daniel Dance, to accept the final land donation of 206.57 acres and the Garey house from Mr. Jack Garey for Garey Park. Approved 4- 0 J Update on the Request For Qualifications for the Garey Park Design. The Garey Park Design Selection Committee met on October 30th and interviewed four firms. The selection committee chose a top firm and the City is now negotiating a contract for the design. At the December meeting the Board will review the contract and recommend approval to the City Council at their January 14th meeting. K Update on Parks and Recreation CIP Kimberly Garrett stated the CIP information is located in the website. The board was presented the update. L Update from Friends of Georgetown Parks and Recreation Keith Fruge stated they had a meeting. They are still fuming up their rules and policies and trying to grow their memberships. Keith Fruge mentioned he felt some groups viewed this as another welfare project and he recommended trying doing some projects that involve the community. An idea was to enhance movies in the park so there is more buy in from the community to give back to the community. M Approve Minutes from October 10, 2013 meeting Motion made by Katherine Kainer, second by Robert Palko, to approve the minutes from October 10, 2013. Approved 4 — 0 N Adjourn Motion made by Daniel Dance to adjourn the meeting at 8:35 pm. A Bo.�pf Chair ( Board Secretary 1:26ard iai n