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HomeMy WebLinkAboutMIN 01.22.2013 CC-RThe City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor George Garver presiding. Council present: Council Absent: Patty Eason, Danny Meigs, Bill Sattler, Rachael Jonrowe, Troy Hellmann, Jerry Hammerlun, Tommy Gonzalez Staff Present: Paul E. Brandenburg, City Manager; Jessica Brettle, City Secretary; Bridget Chapman, Acting City Attorney; Micki Rundell, Chief Financial Officer; Jim Briggs, General Manager for Utilities; Keith Hutchinson, Pubic Communications Director; Susan Morgan, Finance Director; Laurie Brewer, Assistant City Manager -. mutes Regular Session - To begin no earlier than 06:00 PIVI (Council may, at any time, recess the Regular Session to convene an Executive Session at the request of the Mayor, a Councilmember, or the City Manager for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551.) A Call to Order -- Mayor called the meeting to order at 6:33PM Pledge of Allegiance Comments from the Mayor - Welcome and Meeting Procedures Mayor announced the subcommittee meeting to review the Boards and Commissions applications will be February 7 at 1 pm at City Hall. City Council Regional Board Reports Eason made a couple of announcements regarding Lone Star Rail meetings and noted the first meeting will be Friday, February 1 at 10am here at Georgetown City Hall. She said that meeting will be a conference call led by the Executive Director of the Lone Star Rail District committee. She said the meeting is open to the public and anyone is able to attend. She noted the second presentation will be made on Saturday, February 2 at the Main Ballroom of the Sun City Social Center. She said Joe Black, head of Operations with Lone Star Rail, will be making the presentation to the group. City Manager Comments May 11, 2013 Elections 18th Annual Cupid's Chase Run/Walk MyPermitNow New Fire Chief, John Sullivan Action from Executive Session City Council Meeting Minutes/ Page 1 of 7 Pages There was no action out of Executive Session. Public Wishing to Address Council On a subiect that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to speak and present it to the City Secretary on the dais, preferably prior to the start of the meeting. You will be called forward to speak when the Council considers that item. On a subject not posted on the agenda: Persons may add an item to a future City Council agenda by contacting the City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the topic they would like to address and their name. The City Secretary can be reached at 512/930-3651. B - As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda. Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that Council may act on with one single vote. A councilmember may pull any item from the Consent Agenda in order that the council discuss and act upon it individually as part of the Regular Agenda. C Consideration and possible action to approve the minutes of the Workshop and Regular Council meeting held on Tuesday, January 8, 2013 -- Jessica Brettle, City Secretary D Consideration and possible action to permit the City of Georgetown and the Georgetown Public Library to apply for a grant, not to exceed $75,000, from the Texas State Library and Archives Commission. The grant, which would run from September 2013 through August 2014, is to fund a third year of salary and benefits ($56,250) for a full time Community Outreach Librarian plus $18,750 for books for the library's bookmobile -- Eric P. Lashley, Library Director and Laurie Brewer, Assistant City Manager E Consideration and possible action to permit the Georgetown Arts and Culture Board, on behalf of the City of Georgetown, to send a letter of intent to the Texas Commission on the Arts outlining preliminary plans to establish a Cultural District in Georgetown -- Eric Lashley, Library, Director and Laurie Brewer, Assistant City Manager F Forwarded from General Government and Finance Subcommittee (GGAF) : Consideration and possible action to award a contract for consulting services to prepare a multi -hazard mitigation plan to H2O Partners in the amount of $50,000 -- Laurie Brewer, Assistant City Manager G Forwarded from General Government and Finance Subcommittee (GGAF): Consideration and possible action to approve a two-year extension with Valley View Consulting, L.L.C. for investment advisory services -- Susan Morgan, Finance Director and Micki Rundell, Chief Financial Officer I Consideration and possible action approving a resolution giving staff the approval to conduct business with J.P. Morgan Chase & Co., Comerica Bank, N.A., Viewpoint Bank, N.A., TexPool Participant Services, Prosperity Bank, RBank Texas, Southside Bank, and BBVA Compass Bank to appoint "Representatives of the Depositor" -- Susan Morgan, Finance Director and Micki Rundell, Chief Financial Officer J Consideration and possible action to approve a Resolution requesting the members of the 83rd Legislative Session of the State of Texas to support legislation that restores funding for the Texas Recreation and Parks Account and Large County and Municipality Recreation and Parks Account, Local Park Grant Programs and the Texas State Park System -- Kimberly Garrett, Parks and Recreation Director and Laurie Brewer, Assistant City Manager K Consideration and possible action to approve an Estoppel and Consent Agreement with Laredo Wo, Ltd and Hillcrest Bank, a division of NBH Bank, N.A. in connection with the Water Oak Subdivision -- Bridget Chapman, Acting City Attorney Motion by Meigs, second by Jonrowe to approve the consent agenda, except for Item H, which was pulled to the regular agenda for discussion by Sattler. Approved 7-0 Legislative Regular Agenda City Council Meeting Minutes/ Page 2 of 7 Pages Council will individually consider and possibly take action on any or all of the following items: H Forwarded from General Government and Finance Subcommittee (GGAF): Consideration and possible action to approve a Resolution revising the City's investment policy -- Susan Morgan, Finance Director and Micki Rundell, Chief Financial Officer This item was pulled to the Regular Agenda by Sattler. Motion by Meigs, second by Jonrow to approve the item. Sattler asked and Morgan said we are a double A rating. Sattler said he does not want to have to take the risk of going into securities with entities that have lower rating than us. Morgan said an A rating is still a safe investment and noted a AA rating is a very elite group. She noted this is up to the Council to decide. Hellmann asked and Morgan said the City could get a better rate with those type of bonds over CDs. Hellmann asked and Morgan said the City will not see a lot of A rates cities in the portfolio because those are even rare. Gonzalez said the city should not take extra risk by investing in an entity with a lower rating. Jonrowe noted it was not so long ago that Georgetown had an A ratings and she said she would hate to think people would feel Georgetown was risky at that time. Morgan said what is important is that Council is comfortable with this. Brandenburg asked and Morgan said this policy is brought back annually for the Council to review and approve. Vote on the motion: Approved 5-2 (Sattler, Gonzalez opposed) L Public Hearing for the voluntary annexation into the city limits of 10.0 acres in the Dyches Survey for Rock Springs Hospital, located on SE Inner Loop -- Jordan J. Maddox, AICP, Principal Planner and Andrew Spurgin, AICP, Planning Director Spurgin described the item and said this is the first public hearing for the annexation of this property. He said this property is for a proposed hospital. Public Hearing was opened at 6:49PM No persons were present to speak. Public Hearing was closed at 6:49PM No action was required from Council. M Discussion and possible action on GTV and the statewide cable franchise, PEG channels, and PEG fee -- Keith Hutchinson, Public Communications Director Brandenburg said the Council had a Workshop earlier this afternoon about this item. He said the city's franchise agreement will be expiring at the end of the month and the city will be going under the franchise with the state of Texas. He spoke about what happens under state law and how there is an ability to help fund public education promotions. He said there is an ability for a 1 % fee for revenue and he described how that could be spent. He said Council cold also choose to opt out. He said there will be some dialogue with the school district about a possible educational opportunity for them as well. Hutchinson said he is looking for direction on what Council would like to do moving forward. Gonzalez said he does not think the City should be accepting the 1 % cost that the City will be putting on the customers. He said he does not think that the City should charge the customers another fee on top of the 5% state franchise fee. Motion by Jonrowe, second by Meigs to approve. Motion by Gonzalez, second by Sattler to amend to not take the 1 % and return the 1 % PEG fee to the Suddenlink subscribers. Jonrowe asked and Chapman said that 1% fee would go back to the customers. Hammerlun asked if the City opts out, does it opt out of this forever. Hutchinson said he is not sure and added he has not spoken to any other city that has taken this course. Hammerlun added he would also like to see more dialogue with the school district on this issue. Chapman said the majority of cities that have opted out do not have public television. She noted she does not know the answer to how a city could opt out and then opt in at a later time. Brandenburg City Council Meeting Minutes/ Page 3 of 7 Pages agreed and said this is all new. Meigs said he is wondering about the timing of making this decision tonight before they have the whole plan. He said he is wondering if the City is not getting premature on these type of issues. He said he will have to vote against the amendment at this time because, as he sees this, Hutchinson is just looking for direction. Eason said that was her question and noted it seems to her that this is to just go forward and research issues we do not have answers to. Eason said she thinks the City has a lot of time to decide not to accept the fee. There was much discussion about what may happen if the City denies the 1 % fee. Brandenburg said this issue can go to the GGAF subcommittee in order to decide what to do with the fee. Hellmann asked and Hutchinson confirmed customers will start to be billed the 1% fee on February 1. Gonzalez said he proposed the amendment to not accept the fee so that the City does not get used to that extra 1 % before deciding on how to move forward. Vote on the amendment: Failed 3-4 (Eason, Meigs, Jonrowe, Hammerlun opposed) Vote on original motion: Approved 4-3 (Sattler, Gonzalez, Hellmann opposed) N Consideration and possible action to approve the FY 2011-2012 fuel and CPI -labor adjustments as provided in Sections 15.04 and 15.05, respectively, of the contract between the City of Georgetown and Texas Disposal Systems (TDS) in the amount of $214,626.00 -- Kathy Ragsdale, Environmental & Conservation Services Manager and Jim Briggs, General Manager of Utilities Ragsdale said, tonight, they are asking for authorization to make the expenditure for the last fuel and labor adjustment for the previous TDS contract. She described this adjustment provision in the past contract and added it is not in the current contract. She noted this is the final payment and she described the components of the cost. Motion by Meigs, second by Jonrowe to approve. Approved 7-0 O Consideration and possible action to approve the West Side Service Center Improvements, with McLean Construction, of Killeen, Texas, for the amount of $436,456.70 -- Wesley Wright, P.E., Systems Engineering Director and David Munk, Utilities Engineer Wright introduced himself and said this is the award for the Westside Service Center improvements. He noted the lowest bid was from McLean Construction. He said this is on the GGAF approved facilities plan. He said a real estate contract was approved to purchase the property. He noted, as part of the contract, the City is obligated to approve certain improvements and the improvements were this bid. Motion by Meigs, second by Jonrowe to approve. Approved 7-0 P Consideration and possible action to approve Task Order CDM 13-002 with CDM Smith, Inc. of Austin, Texas, for professional services related to Public Safety Facility Wastewater Service in the amount of $115,000.00 -- Wesley Wright, P.E., Director of Systems Engineering and Michael Seery, Capital Project Coordinator Wright said the task order is to provide wastewater service line to the proposed public safety facility. He the contract includes obtaining permission from the Corps to run a line through their property. He said the permitting process can take a long time with the Corp, but the City has alternate plans if that does not work. He noted they expect to have this done before the City goes for certificate of occupancy. Motion by Hammerlun, second by Eason to approve. Sattler asked why this cost is not in the bond that was passed for the Public Safety Facility. Wright said his understanding is that the funds for this utility service is all wrapped up in the same bond issue. Sattler asked and Wright confirmed this is coming from the bonds. Vote on the motion: Approved 7-0 W First Reading of an Ordinance deleting Chapter 2.56 "Airport Advisory Board" and amending Chapter 2.113 "Georgetown Transportation Advisory Board" of the Code of Ordinances relating to membership -- Jim Briggs, General Manager of Utilities and Edward G. Polasek, AICP, Transportation ServicesDirector (action required) Briggs described the plan to restructure the Boards relative to their functions moving forward. He listed the current composition of GTAB and noted the proposed structure would allow the board to function in a City Council Meeting Minutes/ Page 4 of 7 Pages multi -model transportation process moving forward. Motion by Meigs, second by Jonrowe to approve the Ordinance on first reading. Speaker, Darryl Dressler, said he has great interest of the Airport and noted he probably would not have moved to Georgetown during retirement if there was not an opportunity to build a hangar at the airport. He noted the airport is a huge asset to the City. He said, as a result of that, it should have its own Board as it has over the past number of years. He said the members of that board should have a "dog in the fight." He said the airport is an important part of the economic development of the city. Speaker, Don Pfiester, said he also owns a building at the Airport. He noted he was also on the Airport Advisory Board several years ago. He noted having the members of the Boar working together and coming to a solution to the problems they were having back then was extremely important. He noted they got a control tower out of those discussions. He reminded Council that they have approved monies for a consultant and noted it makes no sense politically to do this at this time. Speaker, John Summerfeld, said he has been a holder of an airport land lease in the past years. He said he has maintained a fairly active attendance at the airport advisory board meetings. He said, while dissolving the Board may seem appropriate from an organizational standpoint, it is not the best thing to do for the city has a whole. He said the current board appropriately represents the users of the airport. He said, within recent months, actions have been initiated by the City and the Council to address the issues at the airport. He noted this has not been appropriately conveyed to the Board which has resulted in mistrust of the airport. He continued to speak about his concerns with how the Board is being run. Speaker, Bill Farmer, said he is a tenant at Georgetown Airport and a new member of the Board. He said the general public is not familiar with aviation related operations. He said the Board consists of people directly affiliated with airport operations and involved in aviation and realize the needs of the airport and how to make it successful. He said they need to be able to deal with airport related issues. Speaker, Beth Jenkins, said she is with pilot's choice aviation. She helped to raise $100,000 for the airport and noted the airport is very near and dear to her heart. She said the airport advisory board is a specialized board and noted it does not make sense to her to put it with transportation. She spoke about the upcoming airport business analysis. She said bigger companies will not look into the area without a good airport and it takes a strong advisory board to make that happen. Speaker, Howard Landry, said he is here to address the Airport Advisory Board issue. He noted he has been involved with the airport since 1951 and noted, in his opinion, Georgetown should have its own airport advisory board. He said it is his opinion to have an effective advisory board related to only Airport issues. Jonrowe asked and Briggs said the City would like this to be done before the appointments are made. Jonrowe asked and Briggs said two aviation experts would be added to the GTAB board. Eason said she is going to support this and said she does not take away from airport issues. She noted she thinks it would be a great way to start looking at the airport as an integral transportation entity in the City. She said she sees this as an enhancement of the issues related to the airport. Sattler asked about the timeline and when the results of the airport study will come to council. Sattler asked and Briggs spoke about why there has not been a recent airport meeting. Meigs said and Briggs confirmed, if special issues come up in the future, the Council and the Board could always appoint a subcommittee to study airport issues. Hellmann said he does not like the idea of deleting Board in general, especially those that are working well. Jonrowe said she agrees with this and said there is value to taking a holistic approach to look at airport issues. Briggs read only the caption of the Ordinance on first reading after having satisfied the requirements of the City Charter. Approved 4-3 (Sattler, Gonzalez, Hellmann opposed) Q Forwarded from the Georgetown Utility System (GUS) Advisory Board: Consideration and possible action to approve Task Order KPA-13-003 with Kasberg, Patrick & Associates, LP of Georgetown,Texas for professional services related to Edwards Aquifer Recharge Zone Rehabilitation 2012-2013 in the amount of $194,378.00 -- Wesley Wright, P.E., Director of Systems Engineering and Glenn Dishong, Utility Director Hellmann recused himself from the item and left the dais. Wright said almost the entirety of Georgetown sits over the Edwards Aquifer recharge zone and noted, in order to protect the aquifer, the TCEQ requires us over a five year period to inspect and repair any defects in the City City Council Meeting Minutes/ Page 5 of 7 Pages sewer lines. He spoke about how the City staff does this. He noted the contract before you is the implementation of one year of that five year plan. Motion by Jonrowe, second by Eason to approve. Approved 7-0 R Forwarded from the General Government and Finance Subcommittee (GGAF): Consideration and possible action to approve the purchase of a 2013 Pierce Fire Engine from Siddons Fire Apparatus through the BuyBoard contract purchase price of $448,398 and will be housed at Fire Station 2 -- Clay Shell, Assistant Fire Chief Hellmann returned to the dais. Shell said this was approved in the 2012/2013 budget. Mayor asked and Shell said the apparatus is replaced every ten years and the City does try to extend the life of each apparatus as much as possible. Motion by Jonrowe, second by Hammerlun to approve. Approved 7-0 S Forwarded from the General Government and Finance Subcommittee (GGAF): Consideration and possible action to award video surveillance system for eight Water and Wastewater Treatment Plants, the replacement of stand alone system for five Electrical Substations and Airport by Convergint Technologies through the Texas Cooperative Purchasing Network contract in the amount of $318,451.00 -- Paul Pausewang, Support Services Manager and Micki Rundell, Chief Financial Officer Pausewang said this item was brought forward from last year's budget. He noted they have identified the critical areas of these plants for camera replacement. He said the facilities will be monitored by the Georgetown utility's control center and all video will be stored in the City data center. Mayor asked and Pausewang said this is just for security issues and there have not been instances of people breaking into the plants. Motion by Meigs, second by Jonrowe to approve. Approved 7-0 T Consideration and possible action to authorize the payment of $135,844.00 for the City's pro -rata portion of the cost of operation of the Williamson Central Appraisal District -- Micki Rundell, Chief Financial Officer Rundell described the item and noted this is the annual appropriation that says we pay our share of the operations of the appraisal district. She said the City pays about 17% of the total. Motion by Hammerlun, second by Jonrowe to approve. Approved 7-0 U First Reading of an Ordinance amending Chapter 12.32 of the Code of Ordinances relating to vehicles in aircraft operating areas at the Georgetown Municipal Airport -- Edward G. Polasek, AICP, Transportation Services Director and Bridget Chapman, Acting City Attorney (action required) Polasek said the current City code allows for vehicles to operate in taxiway alpha and noted FAA has told the City to limit those occurrences. He said Bright an Skye quickly worked on the Ordinance to allow for this change. He read only the caption of the Ordinance on first reading after having satisfied the requirements of the City Charter. Motion by Jonrowe, second by Eason to approve. Approved 7-0 V First Reading of an Ordinance amending the 2011/12 Annual Operating Plan Element (budget) due to conditions that resulted in year end budget variances -- Susan Morgan, Finance Director and Micki Rundell, Chief Financial Officer (action required) Morgan said this item is an item Council sees every year to do one item to clean up the budget and do budget amendments. She read only the caption of the Ordinance on first reading after having satisfied the requirements of the City Charter Motion by Meigs, second by Hammerlun to approve. Approved 7-0 X First Reading of an Ordinance amending Chapter 2.109 "Georgetown Utility Systems Advisory Board" of the Code of Ordinances relating to the name, purpose and membership -- Jim Briggs, General Manager of City Council Meeting Minutes/ Page 6 of 7 Pages Utilities Glenn Dishong, Utility Director (action required) Briggs said this is a continuation and a companion item to Item W. He noted issues regarding the electric utility need to be addressed because of the competitive and proprietary issues separate from the water board issues at the LGC. He said they are recommending the passage of this Ordinance which creates the Electric Utility System Advisory Board. He said the Board will consist of a minimum of one member of the Council and the remaining members that will have expertise in various areas, and he listed those for the Council. He read only the caption of the Ordinance on first reading after having satisfied the requirements of the City Charter. Sattler asked and Briggs said the second reading will be held until after the merger occurs. Sattler asked and Briggs said this board will be appointed in the normal process next month. Motion by Eason, second by Jonrowe to approve. Approved 7-0 Y First Reading of an Ordinance adding Chapter 2.52 "Georgetown General Government and Finance Advisory Board" to the Code of Ordinances -- Bridget Chapman, Acting City Attorney and Micki Rundell, Chief Financial Officer (action required) Rundell said this Ordinance finalizes and codifies the GGAF Board in the City Code. She noted the subcommittee was originally appointed in 2009. She said the membership has been expanded to include two citizen members to make a full committee of five members. She described the types of issues the committee reviews. She read only the caption of the Ordinance on first reading after having satisfied the requirements of the City Charter. Motion by Meigs, second by Jonrowe to approve. Approved 6-1 (Sattler opposed) Z Forwarded from the General Government & Finance (GGAF) Advisory Subcommittee: Consideration and possible action to approve the proposed Bylaws for the General Government and Finance (GGAF) Advisory Board -- Micki Rundell, Chief Financial Officer Rundell described the item for Council and said the bylaws incorporate the current activities of the Board. Motion by Meigs, second by Jonrowe to approve. Approved 6-1 (Sattler opposed) AA Second Reading of an Ordinance renaming County Road 111 to "Westinghouse Road" -- Edward G. Polasek, AICP, Transportation Services Director (action required) Polasek described the item and read the caption of the Ordinance on second reading. Motion by Hellman, second by Meigs to approve. Approved 7-0 Meeting recessed to Executive Session under Section 551.072 -- 8:01 PM Meeting returned to Open Session and adjourned -- 9:12PM Approv Mayor Geor Garver City Council Meeting Minutes/ Page 7 of 7 Pages Adjournment The meeting was adjourned at 09:12 PM.