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HomeMy WebLinkAboutP&Z_Agenda&Minutes_2013Notice of Meeting of the Planning and Zoning Commission City of Georgetown, Texas Tuesday,,,, October 15, 2013 The Planning and Zoning Commission will meet on Tuesday, October 15, 2013 at 06:00 PM in the Council Chambers, located at 101 E. 7th Street, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Planning and Zoning Commission Members: Roland Peña, Chair; Porter Cochran, John Horne, Robert Massad, Scott Rankin, Mike Hewlett and Bob Brent Commissioners in Training: Kevin Vietti and Rosemary Wyman Planning and Zoning Commission meets every first Tuesday of the month at 6:00 p.m. unless otherwise specified. Call to Order at 06:00 PM (Commission may, at any time, recess the Regular Session to convene an Executive Session at the request of the Chair, a Commissioner, the Director or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551.) Call to Order Pledge of Allegiance Comments from the Chair Welcome and Meeting Procedures Action from Executive Session Public Wishing to Address the Commission On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Chamber. Clearly print your name and the letter of the item on which you wish to speak and present it to the Recording Secretary on the dais, preferably prior to the start of the meeting. You will be called forward to speak when the Commission considers that item. Speakers shall be allowed a maximum of three minutes to speak, but may take up to six minutes if another individual who signs up to speak yields the time to the speaker. On a subject not posted on the agenda: Persons may add an item to a future Commission agenda by contacting the Recording Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the topic they would like to address and their name. The Recording Secretary can be reached at 512/930-3575. 1. As of the deadline for this agenda, no persons were signed up to speak on items other than what was posted on the agenda. Consent Agenda The Consent Agenda includes non-controversial and routine items that the Commission may act on with one single vote. A Commissioner or any member of the public may request that any item from the Consent Agenda be pulled in order that the Commission discuss and act upon it individually as part of the Regular Agenda. The Planning and Zoning Commission's approval of an item on the Consent Agenda will be consistent with the staff recommendation described in the report, unless otherwise noted. 2.Consideration of the Minutes of the October 1, 2013, meeting of the Planning and Zoning Commission. 3.Consideration and possible action on a Preliminary Plat of 98.57 acres in the A.H. Porter Survey , to be known as Cimarron Hills Country Club, Phase One and Two, located on Flint Ridge Trail and Cimarron Hills Trail West. PP-2013-005 (Carla Benton) Staff Report 4.Consideration and possible action on a Preliminary Plat for Sun City Neighborhood 48, located on Pedernales Falls Drive in northwest Sun City. PP-2013-007 (Jordan Maddox) Staff Report 5.Consideration and possible action on a Preliminary Plat for Sun City Neighborhood 49, located on Pedernales Falls Drive in northwest Sun City. PP-2013-008 (Jordan Maddox) Staff Report 6.Consideration and possible action on a Preliminary Plat for Berry Creek , Section 5, Phase 2, located on Kingsway Road and Tiger Woods Road , south of Chi Chi Drive. PP-2013-010 (Mike Elabarger) Staff Report Regular Agenda 7.Consideration and possible action on a Waiver to Section 6.02.010.B. for direct access and frontage on a public street for 48.72 acres in the G. Fisk Survey, located south of the intersection of State Highway 29 West and Park Place Drive. WAV-2013-001 (Carla Benton) Staff Report 8.Public Hearing and possible action on a Final Plat of a Replat of Trails End Estates, Lots 1 and 2, located at 2879 Cedar Hollow Road. FP-2013-002 (Carla Benton) Staff Report 9.Public Hearing and possible action on a Rezoning of 31.30 acres in the William Addison Survey, to be known as Highcrest Meadows, located off Churchill Farms Drive. REZ-2013-013 (Carla Benton) This item has been moved to the November 5 th , 2013 Planning and Zoning Commission agenda. 10.Discussion and possible action to cancel the November 19, 2013 meeting of the Planning & Zoning Commission in order to hold a work session on November 18, 2013. 11.Update on the Georgetown Transportation Advisory Board (GTAB) Meetings. (Scott Rankin) 12.Questions or comments from Commissioners-in-Training about the actions and matters considered on this agenda. 13.Reminder of the November 4, 2013, Planning and Zoning Commission meeting. 14.Adjourn Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2013, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Minutes of the Meeting of the Planning and Zoning Commission City of Georgetown, Texas Tuesday, October 15, 2013 The Planning and Zoning Commission of the City of Georgetown, Texas, met on Tuesday , October 15, 2013. Members Present: Roland Peña, Chair; John Horne, Secretary; Robert Massad, Vice-chair; Porter Cochran Scott Rankin and Bob Brent; Commissioners in Training: Kevin Viette and Rosemary Wyman Members Absent: Mike Hewlett Staff Present: Andrew Spurgin, Planning Director, Carla Benton, Planner, Jordan Maddox, Principal Planner; Stephanie McNickle, Recording Secretary. Minutes Regular Meeting Chair Peña called the meeting to order at 6:00 p.m. Chair Peña stated the order of the meeting and that those who speak must turn in a speaker form to the recording secretary before the item that they wish to address begins. Each speaker is permitted to address the Commission once for each item, for a maximum of three (3) minutes, unless otherwise agreed to before the meeting begins. 1.As of the deadline for this agenda, no persons were signed up to speak on items other than what was posted on the agenda. Consent Agenda The Consent Agenda includes non-controversial and routine items that the Commission may act on with one single vote. A Commissioner or any member of the public may request that any item from the Consent Agenda be pulled in order that the Commission discuss and act upon it individually as part of the Regular Agenda. The Planning and Zoning Commission's approval of an item on the Consent Agenda will be consistent with the staff recommendation described in the report, unless otherwise noted. 2.Consideration of the Minutes of the October 1, 2013, meeting of the Planning and Zoning Commission. 3.Consideration and possible action on a Preliminary Plat of 98.57 acres in the A.H. Porter Survey , to be known as Cimarron Hills Country Club, Phase One and Two, located on Flint Ridge Trail and Cimarron Hills Trail West. PP-2013-005 (Carla Benton) 4.Consideration and possible action on a Preliminary Plat for Sun City Neighborhood 48, located on Pedernales Falls Drive in northwest Sun City. PP-2013-007 (Jordan Maddox) 5.Consideration and possible action on a Preliminary Plat for Sun City Neighborhood 49, located on Pedernales Falls Drive in northwest Sun City. PP-2013-008 (Jordan Maddox) 6.Consideration and possible action on a Preliminary Plat for Berry Creek , Section 5, Phase 2, located on Kingsway Road and Tiger Woods Road , south of Chi Chi Drive. PP-2013-010 (Mike Elabarger) Motion by Commissioner Massad to approve the consent agenda including the minutes from the October 1, 2013 Planning and Zoning meeting. Second by Commissioner Cochran. Approved. (6-0) Regular Agenda 7.Consideration and possible action on a Waiver to Section 6.02.010.B. for direct access and frontage on a public street for 48.72 acres in the G. Fisk Survey, located south of the intersection of State Highway 29 West and Park Place Drive. WAV-2013-001 (Carla Benton) Carla Benton provided an overview of the Special Use Permit request , description of project and recommend for approval. Chair Peña invited the applicant to address the Commissioners. David Singleton he is the owner and will development will be consistent with the Gabriel’s Overlook. The development will be about 30 lots on 50 acres. Chair Peña opened the Public Hearing. No one came forward to speak , the Public hearing was closed. Motion by Commissioner Brent to approve the Waiver for 48.72 acres in the G. Fisk Survey to allow access by private roadway. Second by Commissioner Horne. Approved. (6-0) 8.Public Hearing and possible action on a Final Plat of a Replat of Trails End Estates, Lots 1 and 2, located at 2879 Cedar Hollow Road. FP-2013-002 (Carla Benton) Carla Benton provided an overview of the Special Use Permit request , description of project and recommend for approval . Chair Peña invited the applicant to address the Commissioners. The applicant was not present. Chair Peña opened the Public Hearing. No one came forward to speak , the Public hearing was closed. Motion by Commissioner Cochran to approve the Final of a Replat of Trails End Estates, Lots 1 and 2. Second by Commissioner Massad. Approved. (6-0) 9.Public Hearing and possible action on a Rezoning of 31.30 acres in the William Addison Survey, to be known as Highcrest Meadows, located off Churchill Farms Drive. REZ-2013-013 (Carla Benton) This item has been moved to the November 5 th , 2013 Planning and Zoning Commission agenda. 10.Discussion and possible action to cancel the November 19, 2013 meeting of the Planning & Zoning Commission in order to hold a work session on November 18, 2013. Update on the downtown master plan on November Motion by Commissioner Cochran to move the November 19 th Planning and Zoning meeting to November 18 th after the “Downtown Master Plan meeting. Second by Commissioner Massad. Approved. (6-0) 11.Update on the Georgetown Transportation Advisory Board (GTAB) Meetings. (Scott Rankin) Commissioner Rankin gave brief presentation regarding the October GTAB meeting. 12.Questions or comments from Commissioners-in-Training about the actions and matters considered on this agenda. NA 13.Reminder of the next November 5, 2013 meeting. 14.Motion to adjourn at 6:21pm Notice of Meeting of the Planning and Zoning Commission City of Georgetown, Texas Tuesday,,,, October 8, 2013 The Planning and Zoning Commission will meet on Tuesday, October 8, 2013 at 02:00 PM in the Council Chambers, located at 101 E. 7th Street, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Planning and Zoning Commission Members: Roland Peña, Chair; Porter Cochran, John Horne, Robert Massad, Scott Rankin, Mike Hewlett and Bob Brent Commissioner in Training: Kevin Vietti Planning and Zoning Commission meets every first Tuesday of the month at 6:00 p.m. unless otherwise specified. Call to Order at 02:00 PM Members of the Planning and Zoning Commission may or may not be in attendance at the posted City Council Workshop to hear the discussion on existing multi-family conditions and regulations. Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2013, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Notice of Meeting of the Planning and Zoning Commission City of Georgetown, Texas Tuesday,,,, October 1, 2013 The Planning and Zoning Commission will meet on Tuesday, October 1, 2013 at 06:00 PM in the Council Chambers, located at 101 E. 7th Street, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Planning and Zoning Commission Members: Roland Peña, Chair; Porter Cochran, John Horne, Robert Massad, Scott Rankin, Mike Hewlett and Bob Brent Commissioners in Training: Kevin Vietti and Rosemary Wyman Planning and Zoning Commission meets every first Tuesday of the month at 6:00 p.m. unless otherwise specified. Call to Order at 06:00 PM (Commission may, at any time, recess the Regular Session to convene an Executive Session at the request of the Chair, a Commissioner, the Director or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551.) Call to Order Pledge of Allegiance Comments from the Chair Welcome and Meeting Procedures Action from Executive Session Public Wishing to Address the Commission On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Chamber. Clearly print your name and the letter of the item on which you wish to speak and present it to the Recording Secretary on the dais, preferably prior to the start of the meeting. You will be called forward to speak when the Commission considers that item. Speakers shall be allowed a maximum of three minutes to speak, but may take up to six minutes if another individual who signs up to speak yields the time to the speaker. On a subject not posted on the agenda: Persons may add an item to a future Commission agenda by contacting the Recording Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the topic they would like to address and their name. The Recording Secretary can be reached at 512/930-3575. 1. As of the deadline for this agenda, no persons were signed up to speak on items other than what was posted on the agenda. Consent Agenda The Consent Agenda includes non-controversial and routine items that the Commission may act on with one single vote. A Commissioner or any member of the public may request that any item from the Consent Agenda be pulled in order that the Commission discuss and act upon it individually as part of the Regular Agenda. The Planning and Zoning Commission's approval of an item on the Consent Agenda will be consistent with the staff recommendation described in the report, unless otherwise noted. 2.Consideration of the Minutes of the September 17, 2013, meeting of the Planning and Zoning Commission. 3.Consideration of statistical report of recent planning and housing data. (Jordan Maddox) Staff Report 4.Consideration and possible action on a Preliminary Plat of 25.64 acres in the Frederick Foy Survey , to be known as Oakland Park , located on East Ridgewood Road and Timberline Road. PP-2013-002 (Carla Benton) Staff Report 5.Consideration and possible action on a Preliminary Plat of 25.703 acres in the Barney C. Low Survey, to be known as Teravista, Section 324, located on Teravista Crossing. PP-2013-004 (Carla Benton) Staff Report 6.Consideration and possible action on a vacation of Good Luck Subdivision, and a Preliminary Plat of 4.238 acres in the C. Stubblefield Survey including Good Luck Subdivision, to be known as Wolf Ranch North , located at 1030 West University Avenue. PP-2012-005 (Carla Benton) Staff Report Regular Agenda 7.Downtown Master Plan Update and Discussion. (Matt Synatschk, Historic Planner) 8.Public Hearing and possible action on a Special Use Permit for Hewlett Subdivision, Section 1, Block A, Lot 1, dba Hewlett Chevrolet, to allow an automotive use in a C-3 Zoning District, located in the 7601 South IH-35. SUP-2013-003 (Carla Benton) Staff Report 9.Public Hearing and possible action on a Rezoning of San Gabriel Estates, Block 1, Lot 4 and Lot 5, from the Agriculture (AG) District to the Local Commercial (C-1) District, located at 3400 and 3500 Williams Drive. REZ-2013-010 (Mike Elabarger) Staff Report 10.Public Hearing and possible action on a Rezoning of 1.249 acres out of the Joseph P. Pulsifer Survey, Abstract No. 498 and the Clement Stubblefield Survey , Abstract No. 558, from the Agricultural (AG) and Residential Single-family (RS) zoning districts to the Local Commercial (C-1) zoning district, located at 1301 West University Drive. REZ-2013-011 (Mike Elabarger) Staff Report 11.Update on the Georgetown Transportation Advisory Board (GTAB) Meetings. - Commissioner Rankin 12.Questions or comments from Commissioners-in-Training about the actions and matters considered on this agenda. 13.Reminder of the October 15, 2013, Planning and Zoning Commission meeting. 14.Adjourn Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2013, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Minutes of the Meeting of the Planning and Zoning Commission City of Georgetown, Texas Tuesday, October 1, 2013 The Planning and Zoning Commission of the City of Georgetown, Texas, met on Tuesday , October 1, 2013. Members Present: Roland Peña, Chair; John Horne, Secretary; Robert Massad, Vice-chair; Porter Cochran Scott Rankin, Mike Hewlett and Bob Brent Commissioners in Training: Kevin Viette and Rosemary Wyman Members Absent: NA Staff Present: Andrew Spurgin, Planning Director, Mike Elabarger, Planner III, Carla Benton, Planner, Jordan Maddox, Principal Planner; Matt Synatschk, Historic Planner; Stephanie McNickle, Recording Secretary. Minutes Regular Meeting Chair Peña called the meeting to order at 6:00 p.m. Chair Peña stated the order of the meeting and that those who speak must turn in a speaker form to the recording secretary before the item that they wish to address begins. Each speaker is permitted to address the Commission once for each item, for a maximum of three (3) minutes, unless otherwise agreed to before the meeting begins. 1.As of the deadline for this agenda, no persons were signed up to speak on items other than what was posted on the agenda. Consent Agenda The Consent Agenda includes non-controversial and routine items that the Commission may act on with one single vote. A Commissioner or any member of the public may request that any item from the Consent Agenda be pulled in order that the Commission discuss and act upon it individually as part of the Regular Agenda. The Planning and Zoning Commission's approval of an item on the Consent Agenda will be consistent with the staff recommendation described in the report, unless otherwise noted. 2.Consideration of the Minutes of the September 17, 2013, meeting of the Planning and Zoning Commission. 3.Consideration of statistical report of recent planning and housing data. (Jordan Maddox) 4.Consideration and possible action on a Preliminary Plat of 25.64 acres in the Frederick Foy Survey , to be known as Oakland Park , located on East Ridgewood Road and Timberline Road. PP-2013-002 (Carla Benton) 5.Consideration and possible action on a Preliminary Plat of 25.703 acres in the Barney C. Low Survey, to be known as Teravista, Section 324, located on Teravista Crossing. PP-2013-004 (Carla Benton) 6.Consideration and possible action on a vacation of Good Luck Subdivision, and a Preliminary Plat of 4.238 acres in the C. Stubblefield Survey including Good Luck Subdivision, to be known as Wolf Ranch North , located at 1030 West University Avenue. PP-2012-005 (Carla Benton) Motion by Commissioner Horne to approve the consent agenda including the minutes from the September 17, 2013 Planning and Zoning meeting. Second by Commissioner Hewlett. Approved. (7-0) Regular Agenda 7.Downtown Master Plan Update and Discussion. (Matt Synatschk, Historic Planner) Matt Synatschk reviewed over the downtown master plan. Matt stated a joint meeting with Planning and Zoning Commission and the Historical and Architectural Review Committee is scheduled for Monday, November 18 th to explain the process of the Downtown Master Plan. Comments from Commissioners included a need for additional parking and removal of downtown power lines. 8.Public Hearing and possible action on a Special Use Permit for Hewlett Subdivision, Section 1, Block A, Lot 1, dba Hewlett Chevrolet, to allow an automotive use in a C-3 Zoning District, located in the 7601 South IH-35. SUP-2013-003 (Carla Benton) At this time Commissioner Hewlett recused himself and left the chambers . Carla Benton provided an overview of the Special Use Permit request , description of project and recommend for approval. Chair Peña invited the applicant to speak. The applicant was absent. Chair Peña opened the Public Hearing. No one came forward, the Public Hearing was closed. Motion by Commissioner Brent to recommend to the City Council approval of the Special Use Permit for Hewlett Subdivision, Section 1, Block A, Lot 1, dba Hewlett Chevrolet, to allow an automotive use in a C-3 Zoning District. Second by Commissioner Cochran. Approved. (6-0) 9.Public Hearing and possible action on a Rezoning of San Gabriel Estates, Block 1, Lot 4 and Lot 5, from the Agriculture (AG) District to the Local Commercial (C-1) District, located at 3400 and 3500 Williams Drive. REZ-2013-010 (Mike Elabarger) Mike Elabarger provided an overview of the rezoning request , description of project and recommend for approval. Chair Peña invited the applicant to speak. The applicant chose not to speak. Chair Peña opened the Public Hearing. No one came forward, the Public Hearing was closed. Motion by Commissioner Cochran to recommend to the City Council approval of the Rezoning for San Gabriel Estates, Block 1, Lots 4 and 5 from the Agriculture (AG) District to the Local Commercial (C-1) District. Second by Commissioner Horne. Approved. (7-0) 10.Public Hearing and possible action on a Rezoning of 1.249 acres out of the Joseph P. Pulsifer Survey, Abstract No. 498 and the Clement Stubblefield Survey , Abstract No. 558, from the Agricultural (AG) and Residential Single-family (RS) zoning districts to the Local Commercial (C-1) zoning district, located at 1301 West University Drive. REZ-2013-011 (Mike Elabarger) Mike Elabarger provided an overview of the rezoning request, description of project and recommend for approval. Chair Peña invited the applicant to speak. The applicant was absent. Chair Peña opened the Public Hearing. No one came forward, the Public Hearing was closed Motion by Commissioner Massad, to recommend to the City Council approval of the Rezoning for 1.249 acres out of the Joseph P. Pulsifer Survey, Abstract No. 498 and the Clement Stubblefield Survey , Abstract No. 558, from the Agriculture (AG) and Residential Single-family (RS) zoning districts to the Local Commercial (C-1) zoning district. Second by Commissioner Hewlett. Approved. (7-0) 11.Update on the Georgetown Transportation Advisory Board (GTAB) Meetings. - Commissioner Rankin commissioner stated there will be a meeting the 2 nd Friday of the month and will report during the next P&Z meeting. 12.Questions or comments from Commissioners-in-Training about the actions and matters considered on this agenda. Commissioners commended and applauded staff on their detailed staff reports and Commissioner Brent stated he feels the Planning Department has the most professional staff in Central Texas. 13.Reminder of the October 15, 2013, Planning and Zoning Commission meeting. 14.Adjourn at 6:33pm Notice of Meeting of the Planning and Zoning Commission City of Georgetown, Texas Tuesday,,,, September 17, 2013 The Planning and Zoning Commission will meet on Tuesday, September 17, 2013 at 06:00 PM in the Council Chambers, located at 101 E. 7th Street, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Planning and Zoning Commission Members: Roland Peña, Chair; Porter Cochran, John Horne, Robert Massad, Scott Rankin, Mike Hewlett and Bob Brent Commissioners in Training: Kevin Vietti Planning and Zoning Commission meets every first Tuesday of the month at 6:00 p.m. unless otherwise specified. Call to Order at 06:00 PM (Commission may, at any time, recess the Regular Session to convene an Executive Session at the request of the Chair, a Commissioner, the Director or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551.) Call to Order Pledge of Allegiance Comments from the Chair Welcome and Meeting Procedures Action from Executive Session Public Wishing to Address the Commission On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Chamber. Clearly print your name and the letter of the item on which you wish to speak and present it to the Recording Secretary on the dais, preferably prior to the start of the meeting. You will be called forward to speak when the Commission considers that item. Speakers shall be allowed a maximum of three minutes to speak, but may take up to six minutes if another individual who signs up to speak yields the time to the speaker. On a subject not posted on the agenda: Persons may add an item to a future Commission agenda by contacting the Recording Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the topic they would like to address and their name. The Recording Secretary can be reached at 512/930-3575. 1. As of the deadline for this agenda, no persons were signed up to speak on items other than what was posted on the agenda. Consent Agenda The Consent Agenda includes non-controversial and routine items that the Commission may act on with one single vote. A Commissioner or any member of the public may request that any item from the Consent Agenda be pulled in order that the Commission discuss and act upon it individually as part of the Regular Agenda. The Planning and Zoning Commission's approval of an item on the Consent Agenda will be consistent with the staff recommendation described in the report, unless otherwise noted. 2.Consideration of the Minutes of the September 3, 2013, meeting of the Planning and Zoning Commission. Regular Agenda 3.Public Hearing and possible action on a Rezoning of 20.03 acres in the Lewis J. Dyches and Francis A. Hudson Surveys, from the Agriculture (AG) District to the Multifamily (MF) District, located on FM 1460 south of Southeast Inner Loop. REZ-2013-001 (Mike Elabarger) Staff Report 4.Director’s Report - Downtown Master Plan Update, Andrew Spurgin 5.Update on the Georgetown Transportation Advisory Board (GTAB) Meetings. – Scott Rankin 6.Questions or comments from Commissioners-in-Training about the actions and matters considered on this agenda. 7.Reminder of the October 1, 2013, Planning and Zoning Commission meeting. 8.Adjourn Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2013, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Minutes of the Meeting of the Planning and Zoning Commission City of Georgetown, Texas Tuesday, September 17, 2013 The Planning and Zoning Commission of the City of Georgetown, Texas, met on Tuesday , September 17, 2013. Members Present: Roland Peña, Chair; John Horne, Secretary; Robert Massad, Scott Rankin, Mike Hewlett and Bob Brent Commissioners in Training: Kevin Viette and Rosemary Wyman Members Absent: Porter Cochran Staff Present: Andrew Spurgin, Planning Director, Mike Elabarger, Planner III, Jordan Maddox, Long Range Planner, Skye Masson, Assistant City Attorney, Tammy Glanville, Recording Secretary. Minutes Regular Meeting Chair Peña called the meeting to order at 6:00 p.m. Chair Peña stated the order of the meeting and that those who speak must turn in a speaker form to the recording secretary before the item that they wish to address begins. Each speaker is permitted to address the Commission once for each item, for a maximum of three (3) minutes, unless otherwise agreed to before the meeting begins. 1.As of the deadline for this agenda, no persons were signed up to speak on items other than what was posted on the agenda. Consent Agenda The Consent Agenda includes non-controversial and routine items that the Commission may act on with one single vote. A Commissioner or any member of the public may request that any item from the Consent Agenda be pulled in order that the Commission discuss and act upon it individually as part of the Regular Agenda. The Planning and Zoning Commission's approval of an item on the Consent Agenda will be consistent with the staff recommendation described in the report, unless otherwise noted. At this time, Chairman Pena pulls consent item #2 to the regular agenda. 2.Consideration of the Minutes of the September 3, 2013, meeting of the Planning and Zoning Commission. Regular Agenda 2. Consideration of the Minutes of the September 3, 2013, meeting of the Planning and Zoning Commission. Motion by Commissioner Brent to approve the minutes from the September 3, 2013 Planning and Zoning meeting as amended. Second by Commissioner Massad. Approved. (6-0) 3.Public Hearing and possible action on a Rezoning of 20.03 acres in the Lewis J. Dyches and Francis A. Hudson Surveys, from the Agriculture (AG) District to the Multifamily (MF) District, located on FM 1460 south of Southeast Inner Loop. REZ-2013-001 (Mike Elabarger) Mike Elabarger provided an overview of the rezoning request, description of project and recommendation for approval. Discussion between staff and Commissioners regarding notifications to adjacent property owners , the impact on the school district, if the applicant has purchased the land and building materials. Chair Peña invited the applicant to speak. John Condit, 7334 Blanco Rd, Suite 200, San Antonio, spoke in lieu of the applicant gave a brief overview of the application. Chair Peña opened the Public Hearing. Mr. Irion, Attorney for Longhorn Junction discussed why a meeting was held between Longhorn Junction and city staff. Roberto Garcia, gave an exhibit to each Commissioner and wanted to clarify the land planning and uses. (Exhibit was not given to staff prior to nor during the P&Z meeting.) Chair Peña closed the Public Hearing. Commissioners voiced concerns regarding the Development Agreement Process. Discussion between Commissioners and city staff regarding the Development Agreement. Motion by Commissioner Brent to recommend to the City Council approval of the Rezoning for 20.03 acres in the Lewis J. Dyches and Francis A. Hudson Surveys, from the Agricultural (AG) District to the Multifamily (MF) District by the applicant, based on the draft Longhorn Junction Development Agreement identifying this subject tract as the only location for High-Density Residential uses within the entire Longhorn Junction landholding. Second by Commissioner Horne. Approved. (5-1) Commissioner Massad opposed. 4.Director’s Report - Downtown Master Plan Update, Andrew Spurgin stated The Downtown Master Plan workshop was held at the Library Tuesday evening from 5:30. The Sun City workshop was held during the day from 11:00AM. Attendance was very light. There was also an online survey for public’s input. Consultant has agreed to do a work session prior to adoption. Chair Peña stated he attended a meeting only for Chairs of Boards and Commissions and would like the Commission to provide input. 5.Update on the Georgetown Transportation Advisory Board (GTAB) Meetings. – Scott Rankin Commissioner Rankin gave brief presentation regarding the September GTAB meeting. 6.Questions or comments from Commissioners-in-Training about the actions and matters considered on this agenda. Chair Peña voiced concerns with having 2 meetings a month and if some applications can be moved to the next meeting. Several Commissioners agreed. Commissioner Massad stated he feels the 2 nd meeting of the month seems to be unnecessary. Planning Director Andrew Spurgin replied he understands, however customers have come to expect the 2 nd meeting and do not want to slow things down since it’s a published calendar. Spurgin recommended finishing out 2013 and consider the option as staff prepares the 2014 calendar. 7.Reminder of the October 1, 2013, Planning and Zoning Commission meeting. 8.Adjourn at 7:05 p.m. Notice of Meeting of the Planning and Zoning Commission City of Georgetown, Texas Tuesday,,,, September 3, 2013 The Planning and Zoning Commission will meet on Tuesday, September 3, 2013 at 06:00 PM in the Council Chambers, located at 101 E. 7th Street, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Planning and Zoning Commission Members: Roland Peña, Chair; Porter Cochran, John Horne, Robert Massad, Scott Rankin, Mike Hewlett and Bob Brent Commissioners in Training: Kevin Vietti Planning and Zoning Commission meets every first Tuesday of the month at 6:00 p.m. unless otherwise specified. Call to Order at 06:00 PM (Commission may, at any time, recess the Regular Session to convene an Executive Session at the request of the Chair, a Commissioner, the Director or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551.) Call to Order Pledge of Allegiance Comments from the Chair Welcome and Meeting Procedures Action from Executive Session Public Wishing to Address the Commission On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Chamber. Clearly print your name and the letter of the item on which you wish to speak and present it to the Recording Secretary on the dais, preferably prior to the start of the meeting. You will be called forward to speak when the Commission considers that item. Speakers shall be allowed a maximum of three minutes to speak, but may take up to six minutes if another individual who signs up to speak yields the time to the speaker. On a subject not posted on the agenda: Persons may add an item to a future Commission agenda by contacting the Recording Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the topic they would like to address and their name. The Recording Secretary can be reached at 512/930-3575. 1. As of the deadline for this agenda, no persons were signed up to speak on items other than what was posted on the agenda. Consent Agenda The Consent Agenda includes non-controversial and routine items that the Commission may act on with one single vote. A Commissioner or any member of the public may request that any item from the Consent Agenda be pulled in order that the Commission discuss and act upon it individually as part of the Regular Agenda. The Planning and Zoning Commission's approval of an item on the Consent Agenda will be consistent with the staff recommendation described in the report, unless otherwise noted. 2.Consideration of the Minutes of the August 20, 2013, meeting of the Planning and Zoning Commission. Regular Agenda 3.Public Hearing and possible action on a Rezoning of 44.574 acres in the Foy Survey from the Agriculture (AG) District to a Planned Unit Development (PUD) District for Sun City Neighborhood Forty-Eight, located on Pedernales Falls Drive in northwest Sun City. REZ-2013-007 (Jordan Maddox) Staff Report 4.Public Hearing and possible action on a Rezoning of 18.705 acres in the Foy Survey from the Agriculture (AG) District to a Planned Unit Development (PUD) District for Sun City Neighborhood Forty-Nine, located on Pedernales Falls Drive in northwest Sun City. REZ-2013-008 (Jordan Maddox) Staff Report 5.Briefing of the Williams Drive corridor rezoning and future Mixed Use District (Andreina Dávila-Quintero) Staff Report 6.Discussion and possible action regarding December and January meeting dates. - Andrew Spurgin. 7.Update on the Georgetown Transportation Advisory Board (GTAB) Meetings. – Commissioner Rankin 8.Questions or comments from Commissioners-in-Training about the actions and matters considered on this agenda. 9.Reminder of the September 17, 2013, Planning and Zoning Commission meeting. 10.Adjourn Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2013, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Minutes of the Meeting of the Planning and Zoning Commission City of Georgetown, Texas Tuesday, September 3, 2013 The Planning and Zoning Commission of the City of Georgetown, Texas, met on Tuesday , September 3, 2013. Members Present: Roland Peña, Chair; John Horne, Secretary; Porter Cochran, Scott Rankin, Mike Hewlett and Bob Brent, Commissioners in Training: Kevin Viette Members Absent: Robert Massad Staff Present: Andrew Spurgin, Planning Director, Tammy Glanville, Recording Secretary. Minutes Regular Meeting Chair Peña called the meeting to order at 6:00 p.m. Chair Peña stated the order of the meeting and that those who speak must turn in a speaker form to the recording secretary before the item that they wish to address begins. Each speaker is permitted to address the Commission once for each item, for a maximum of three (3) minutes, unless otherwise agreed to before the meeting begins. 1.As of the deadline for this agenda, no persons were signed up to speak on items other than what was posted on the agenda. Consent Agenda The Consent Agenda includes non-controversial and routine items that the Commission may act on with one single vote. A Commissioner or any member of the public may request that any item from the Consent Agenda be pulled in order that the Commission discuss and act upon it individually as part of the Regular Agenda. The Planning and Zoning Commission's approval of an item on the Consent Agenda will be consistent with the staff recommendation described in the report, unless otherwise noted. 2.Consideration of the Minutes of the August 20, 2013, meeting of the Planning and Zoning Commission. Motion by Commissioner Horne to approve the minutes from the August 6, 2013 Planning and Zoning meeting as amended. Second by Commissioner Cochran. Approved. (6-0) Regular Agenda 3.Public Hearing and possible action on a Rezoning of 44.574 acres in the Foy Survey from the Agriculture (AG) District to a Planned Unit Development (PUD) District for Sun City Neighborhood Forty-Eight, located on Pedernales Falls Drive in northwest Sun City. REZ-2013-007 (Jordan Maddox) Andrew Spurgin provided an overview of the rezoning request, description of project and recommend for approval. Chair Peña invited the applicant. Peter Verdicchio, representing Sun City neighborhood 48 and neighborhood 49 who discussed both applications. Chair Peña opened the Public Hearing. No one came forward to address the Commission. The Public Hearing was closed. Motion by Commissioner Brent to recommend to the City Council approval of the rezoning request from AG, Agriculture District to PUD, Planned Unit Development District, to be known as Sun City Neighborhood Forty-Eight. Second by Commissioner Horne. Approved. (6-0) 4.Public Hearing and possible action on a Rezoning of 18.705 acres in the Foy Survey from the Agriculture (AG) District to a Planned Unit Development (PUD) District for Sun City Neighborhood Forty-Nine, located on Pedernales Falls Drive in northwest Sun City. REZ-2013-008 (Jordan Maddox) Andrew Spurgin presented the item. Staff recommends approval. Chair invited the applicant. Peter Verdicchio declined to speak. Chair opened the Public Hearing. No one came forward to address the Commission. The Public Hearing was closed. Motion by Commissioner Hewlett to recommend to the City Council approval of the rezoning request from AG , Agriculture District to PUD, Planned Unit Development District, to be known as Sun City Neighborhood Forty-Nine. Second by Commissioner Horne. Approved. (6-0) At this time Andrew introduced Andreina Davila-Quintero as the new Project Coordinator for the City of Georgetown. 5.Briefing of the Williams Drive corridor rezoning and future Mixed Use District (Andreina Dávila-Quintero) Andreina gave a brief history and power point presentation regarding the Williams drive corridor and the overlay district. Andreina responded to questions from the commissioners. Commissioners asked Andreina questions on the item and staff responded. Commissioners commended Andreina on her presentation and welcomed her to the “Georgetown Team”. 6.Discussion and possible action regarding December and January meeting dates. – Staff and Commissioners discussed meeting dates for December 2013 and January 214. Motion by Commissioner Brent the Planning and Zoning will meet Tuesday, December 3 rd , Tuesday December 17 th , and January 21, 2014 and cancelled the January 7, 2014 Planning and Zoning meeting Second by Commissioner Horne. Approved. (6-0) 7.Update on the Georgetown Transportation Advisory Board (GTAB) Meetings. – Commissioner Rankin gave a brief presentation from the Wednesday, August 21 st special called GTAB meeting. 8.Questions or comments from Commissioners-in-Training about the actions and matters considered on this agenda. NA. Chair Peña thanked Commissioner in Training Kevin Vietti for attending the meetings. 9.Reminder of the September 17, 2013, Planning and Zoning Commission meeting. 10.Adjourn at 6:37 p.m. Notice of Meeting of the Planning and Zoning Commission City of Georgetown, Texas Tuesday,,,, August 20, 2013 The Planning and Zoning Commission will meet on Tuesday, August 20, 2013 at 06:00 PM in the Council Chambers, located at 101 E. 7th Street, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Planning and Zoning Commission Members: Roland Peña, Chair; Porter Cochran, John Horne, Robert Massad, Scott Rankin, Mike Hewlett and Bob Brent Commissioners in Training: Kevin Vietti Planning and Zoning Commission meets every first Tuesday of the month at 6:00 p.m. unless otherwise specified. Call to Order at 06:00 PM (Commission may, at any time, recess the Regular Session to convene an Executive Session at the request of the Chair, a Commissioner, the Director or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551.) Call to Order Pledge of Allegiance Comments from the Chair Welcome and Meeting Procedures Action from Executive Session Public Wishing to Address the Commission On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Chamber. Clearly print your name and the letter of the item on which you wish to speak and present it to the Recording Secretary on the dais, preferably prior to the start of the meeting. You will be called forward to speak when the Commission considers that item. Speakers shall be allowed a maximum of three minutes to speak, but may take up to six minutes if another individual who signs up to speak yields the time to the speaker. On a subject not posted on the agenda: Persons may add an item to a future Commission agenda by contacting the Recording Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the topic they would like to address and their name. The Recording Secretary can be reached at 512/930-3575. 1. As of the deadline for this agenda, no persons were signed up to speak on items other than what was posted on the agenda. Consent Agenda The Consent Agenda includes non-controversial and routine items that the Commission may act on with one single vote. A Commissioner or any member of the public may request that any item from the Consent Agenda be pulled in order that the Commission discuss and act upon it individually as part of the Regular Agenda. The Planning and Zoning Commission's approval of an item on the Consent Agenda will be consistent with the staff recommendation described in the report, unless otherwise noted. 2.Consideration of the Minutes of the August 6, 2013, meeting of the Planning and Zoning Commission. Regular Agenda 3.Public Hearing and possible action on a Rezoning from the Agriculture (AG) District to the General Commercial (C-3) District for approximately 9.4 acres in the Flores Survey , located between Old Airport Road and S. IH-35, just east of Golden Oaks Road. REZ-2013-009 (Mike Elabarger) Staff Report 4.Public Hearing and possible action on a Rezoning of Wesleyan at Estrella, Lot 2, from the Agriculture (AG) District to the Local Commercial (C-1) District, located on Williams Drive just west of Estrella Crossing. REZ-2013-006 (Mike Elabarger) Staff Report 5.Update on the Georgetown Transportation Advisory Board (GTAB) Meetings. (Scott Rankin) 6.Questions or comments from Commissioners-in-Training about the actions and matters considered on this agenda. 7.Reminder of the September 3, 2013, Planning and Zoning Commission meeting. 8.Adjourn Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2013, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Minutes of the Meeting of the Planning and Zoning Commission City of Georgetown, Texas Tuesday, August 20, 2013 The Planning and Zoning Commission of the City of Georgetown, Texas, met on Tuesday , August 20, 2013. Members Present: Roland Peña, Chair; Robert Massad, Vice-chair; John Horne, Secretary; Porter Cochran, Scott Rankin, and Bob Brent Commissioners in Training: Kevin Viette Members Absent: Mike Hewlett Staff Present: Andrew Spurgin, Planning Director, Mike Elabarger, Planner and Tammy Glanville, Recording Secretary. Minutes Regular Meeting Chair Peña called the meeting to order at 6:00 p.m. Chair Peña stated the order of the meeting and that those who speak must turn in a speaker form to the recording secretary before the item that they wish to address begins. Each speaker is permitted to address the Commission once for each item, for a maximum of three (3) minutes, unless otherwise agreed to before the meeting begins. 1.As of the deadline for this agenda, no persons were signed up to speak on items other than what was posted on the agenda. Consent Agenda The Consent Agenda includes non-controversial and routine items that the Commission may act on with one single vote. A Commissioner or any member of the public may request that any item from the Consent Agenda be pulled in order that the Commission discuss and act upon it individually as part of the Regular Agenda. The Planning and Zoning Commission's approval of an item on the Consent Agenda will be consistent with the staff recommendation described in the report, unless otherwise noted. 2.Consideration of the Minutes of the August 6, 2013, meeting of the Planning and Zoning Commission. Motion by Commissioner Horne to approve the minutes from the August 6, 2013 Planning and Zoning meeting as amended. Second by Commissioner Cochran. Approved. (6-0) Regular Agenda 3.Public Hearing and possible action on a Rezoning from the Agriculture (AG) District to the General Commercial (C-3) District for approximately 9.4 acres in the Flores Survey , located between Old Airport Road and S. IH-35, just east of Golden Oaks Road. REZ-2013-009 (Mike Elabarger) Staff report by Mike Elabarger. The applicant seeks to rezone the property from the Agriculture (AG) District to the General Commercial (C-3) District. The subject property was annexed into the City in 2006 per Annexation Ordinance 2006-131, and given the default Agriculture (AG) zoning district. Construction of the existing development on the 4.21 acre portion of the property began prior to annexation; the 5.13 acre portion does not appear to have ever had any development upon it in the past. Due to this timing, the existing uses, structures, and site features, where developed prior to annexation , are considered legal nonconforming per Chapter 14 of the Unified Development Code (UDC). Expansion of those uses, structures, or features would need to follow the regulations of Chapter 14 in place for legal nonconformities, while any new uses or development on the property must follow all the regulations of the UDC. The property will be limited to the standards of Chapter 14 for the legal nonconforming aspects of the property , and the permitted uses in Section 5.04 of the UDC. Site development and construction plans, and building permits, would be expected with nearly any development. Commissioner’s asked and staff stated C-3 does allow an outdoor music venue. This is step 1 into bringing this property into compliance with the City. Staff is currently working with the applicants on the rezoning and administrative applications. Chair Peña invited the applicant to address the Commission. The applicant was absent. Chair Peña opened the Public Hearing. No one came forward to speak. The Public Hearing was closed. Motion by Commissioner Brent to recommend to the City Council approval of the Rezoning from the Agriculture (AG) District to the General Commercial (C-3) District for approximately 9.4 acres in the Flores Survey, located between Old Airport Road and S. IH-35, just east of Golden Oaks Road. Second by Commissioner Cochran. Approved. (6-0) 4.Public Hearing and possible action on a Rezoning of Wesleyan at Estrella, Lot 2, from the Agriculture (AG) District to the Local Commercial (C-1) District, located on Williams Drive just west of Estrella Crossing. REZ-2013-006 (Mike Elabarger) Staff report by Mike Elabarger. The applicant seeks to rezone the platted lot from the Agriculture (AG) District to the Local Commercial (C-1) District. The subject property was annexed into the City in 2005 per Annexation Ordinance 2005-93, and given the default Agriculture (AG) zoning district. The Wesleyan at Estrella subdivision was platted on October 28, 2009 for a 47-acre, two lot subdivision. Lot 1 of this subdivision (approximately 40 acres) is zoned Multifamily and is part of a PUD rezoning (Ordinance 2008-56). Rezoning to Local Commercial is consistent with and supported by the Mixed Use Neighborhood Center future land use category over this lot fronting on Williams Drive. Commissioners asked and staff addressed the property access and transportation issues. Chair Peña invited the applicant to speak. Ercel Brashear, representing the applicant stated the lot in the back is a 10 acre parcel that is part of the Wesleyan project and has a master plan to be single story cottages and the driveway circulation is part of that development. Chair Peña opened the Public Hearing. No one came forward to speak. The Public Hearing was closed. Motion by Commissioner Cochran to recommend to the City Council approval of the Rezoning of Wesleyan at Estrella, Lot 2, from the Agriculture (AG) District to the Local Commercial (C-1) District, located on Williams Drive just west of Estrella Crossing. Second by Commissioner Brent. Approved. (6-0) 5.Update on the Georgetown Transportation Advisory Board (GTAB) Meetings. (Commissioner Rankin) Commissioner Rankin stated he was unable to attend the Georgetown Transportation Advisory Board meeting on August 9. However there is a special session Wednesday morning, August 21 st and will report during the September 3 rd P&Z meeting. 6.Questions or comments from Commissioners-in-Training about the actions and matters considered on this agenda. NA 7.The next P&Z meeting will be Tuesday, September 3, 2013. 8.Adjourn 6:21 p.m. Notice of Meeting of the Planning and Zoning Commission City of Georgetown, Texas Tuesday,,,, August 6, 2013 The Planning and Zoning Commission will meet on Tuesday, August 6, 2013 at 06:00 PM in the Georgetown Municipal Complex, 300-1 Industrial Ave. If you need accommodations for a disability, please notify the city in advance. Planning and Zoning Commission Members: Roland Peña, Chair; Porter Cochran, John Horne, Robert Massad, Scott Rankin, Mike Hewlett and Bob Brent Commissioners in Training: Kevin Vietti Planning and Zoning Commission meets every first Tuesday of the month at 6:00 p.m. unless otherwise specified. Call to Order at 06:00 PM (Commission may, at any time, recess the Regular Session to convene an Executive Session at the request of the Chair, a Commissioner, the Director or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551.) Call to Order Pledge of Allegiance Comments from the Chair Welcome and Meeting Procedures Action from Executive Session Public Wishing to Address the Commission On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Chamber. Clearly print your name and the letter of the item on which you wish to speak and present it to the Recording Secretary on the dais, preferably prior to the start of the meeting. You will be called forward to speak when the Commission considers that item. Speakers shall be allowed a maximum of three minutes to speak, but may take up to six minutes if another individual who signs up to speak yields the time to the speaker. On a subject not posted on the agenda: Persons may add an item to a future Commission agenda by contacting the Recording Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the topic they would like to address and their name. The Recording Secretary can be reached at 512/930-3575. 1. As of the deadline for this agenda, no persons were signed up to speak on items other than what was posted on the agenda. Consent Agenda The Consent Agenda includes non-controversial and routine items that the Commission may act on with one single vote. A Commissioner or any member of the public may request that any item from the Consent Agenda be pulled in order that the Commission discuss and act upon it individually as part of the Regular Agenda. The Planning and Zoning Commission's approval of an item on the Consent Agenda will be consistent with the staff recommendation described in the report, unless otherwise noted. 2.Consideration of the Minutes of the July 16, 2013, meeting of the Planning and Zoning Commission. 3.Consideration and possible action on a Preliminary Plat for 370 residential lots on 106 acres in the Donagan Survey, located on SH 29 West, to be known as Crescent Bluff. PP-2012-017 (Jordan Maddox) Staff Report Regular Agenda 4.Public Hearing and possible action on a Rezoning of 20.03 acres in the Lewis J. Dyches and Francis A. Hudson Surveys, from the Agriculture (AG) District to the Multifamily (MF) District, located on FM 1460 south of Southeast Inner Loop. REZ-2013-001 (Mike Elabarger) Staff Report 5.Public Hearing and possible action on a Rezoning of Airport Industrial Park Lot 3 and Lot 4, from the Agriculture (AG) District to the Industrial (IN) District, located at 100 and 114 Halmar Cove. REZ-2013-005 (Mike Elabarger) Staff Report 6.Public Hearing and possible action on a Rezoning of 81.58 acres in the Walters Survey from the Agriculture (AG) District to the Residential Single-Family (RS) District and the Residential Low-Density (RL) District for the Madison at Georgetown Section III , located near the intersection of SH 195 and Ronald Reagan Blvd. REZ-2013-004 (Jordan Maddox) Staff Report 7.Update on the Georgetown Transportation Advisory Board (GTAB) Meetings. (Scott Rankin) 8.Downtown Master Plan Update – Andrew Spurgin , Planning Director 9.Questions or comments from Commissioners-in-Training about the actions and matters considered on this agenda. 10.Reminder of the August 20, 2013, Planning and Zoning Commission meeting. 11.Adjourn Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2013, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Minutes of the Meeting of the Planning and Zoning Commission City of Georgetown, Texas Tuesday, August 6, 2013 The Planning and Zoning Commission of the City of Georgetown, Texas, met on Tuesday , August 6, 2013. Members Present: Roland Peña, Chairman; Robert Massad, Vice-Chairman; John Horne, Secretary; Porter Cochran, Scott Rankin, Bob Brent and Mike Hewlett. Commissioners in Training: Kevin Viette Members Absent: NA Staff Present: Andrew Spurgin, Planning Director, Mike Elabarger, Planner III, Jordan Maddox, Long Range Planner Skye Masson, Assistant City Attorney, Tammy Glanville, Planning Technician and Stephanie McNickle, Recording Secretary. Minutes Regular Meeting Chairman Peña called the meeting to order at 6:00 p.m. Chairman Peña stated the order of the meeting and that those who speak must turn in a speaker form to the recording secretary before the item that they wish to address begins. Each speaker is permitted to address the Commission once for each item, for a maximum of three (3) minutes, unless otherwise agreed to before the meeting begins. 1.As of the deadline for this agenda, no persons were signed up to speak on items other than what was posted on the agenda. Consent Agenda The Consent Agenda includes non-controversial and routine items that the Commission may act on with one single vote. A Commissioner or any member of the public may request that any item from the Consent Agenda be pulled in order that the Commission discuss and act upon it individually as part of the Regular Agenda. The Planning and Zoning Commission's approval of an item on the Consent Agenda will be consistent with the staff recommendation described in the report, unless otherwise noted. 2.Consideration of the Minutes of the July 16, 2013, meeting of the Planning and Zoning Commission. Motion by Commissioner Brent to approve the minutes from the July 16, 2013 Planning and Zoning meeting. Second by Commissioner Horne. Approved. (7-0) At this time, Chairman Peña pulls the consent item #3 to the regular agenda to discuss. Regular Agenda 3.Consideration and possible action on a Preliminary Plat for 370 residential lots on 106 acres in the Donagan Survey, located on SH 29 West, to be known as Crescent Bluff. PP-2012-017 (Jordan Maddox) Chairman Peña questioned the one entrance for a 370 lot development and is concerned for the health and safety as it relates to the drought and potential fire hazard issues. Staff stated a Traffic Impact Study is performed on a development with over 270 lots and explained what the consultant looks for in a development. Staff stated there is future 4 point connectivity on the plat. Staff stated currently this is a one phase project with only one entrance, but is ultimately a multiple phase project and did make provisions for connectivity in the future. Motion by Commissioner Brent to approve the plat based on the consistency with the applicable regulations and conformance with the 2030 Comprehensive Plan. Second by Commissioner Massad. Approved. (7-0) 4.Public Hearing and possible action on a Rezoning of 20.03 acres in the Lewis J. Dyches and Francis A. Hudson Surveys, from the Agriculture (AG) District to the Multifamily (MF) District, located on FM 1460 south of Southeast Inner Loop. REZ-2013-001 (Mike Elabarger) Staff report by Mike Elabarger. The applicant seeks to rezone the property from the annexation default Agriculture (AG) District to the Multifamily (MF) District. Based on the applicant’s submission of a Utility Evaluation and Preliminary Plat, the stated intention is to develop an approximately 288 unit apartment complex. Based on Unified Development Code (UDC) standards, such a development would constitute at least 12 buildings and provide a minimum of 453 parking spaces. The subject property is a surveyed tract out of a larger landholding generally referred to as Longhorn Junction , which comprises mostly undeveloped, and unannexed, land in the vicinity of Interstate 35, Southeast Inner Loop, and FM 1460. The Citicorp data center, the under-construction Rock Springs Hospital, and the Jimmy Jacobs office building reside within this landholding, and are incorporated into the City. The 2030 Comprehensive Plan was developed with considerable thought towards reserving large tracts of land in strategic areas for the future development of job centers that would position Georgetown for the future. Community leaders recognized the need for a balanced tax base with defined areas that were well-suited for both retail and employment space. The result of this effort was the development of the “Employment Center” land use category, which were to be prioritized for utility and transportation improvements and used as a tool for economic development. Georgetown has long been considered a bedroom community due to a small private industry sector, and the 2030 Plan consistently reiterates the need for “sustainable economic development through recruitment of desired industries and employers” and the need to “reserve well-located sites to meet the long need for economic diversification…”. The long-term CAMPO transportation outlook due to projected population increases in the Austin area forecasts a significantly burdened roadway network if surrounding cities have not generated adequate local employment activity. The 2030 Plan has carved out approximately 4% of the Georgetown city limits and ETJ in 3-4 general locations that are optimized for employment generation due to transportation, utilities and configuration of land. Upon receipt of any development application, Planning staff must complete what is referred to as a ‘completeness check’ per Section 3.02.040 of the UDC. This rezoning application went through an extensive period of completeness check, to determine ‘consistency with the Comprehensive Plan’ (Section 3.02.040(E.)(1.)). Staff requested that the applicant provide justification of consistency for the request, as the Multifamily zoning district is not clearly consistent with the intent of the Employment Center future land use category. The Comprehensive Plan states that the Employment Center designation is intended for: “undeveloped land located at strategic locations , which are designated for well planned, larger scale employment and business activities, as well as supporting uses such as retail, services, hotels, and high density residential development (stand-alone or in mixed-use buildings) as a conditional use.” With this description, a stand-alone 20-acre surveyed piece of property proposed for an apartment development clearly did not meet the intent of an Employment Center. However, Staff recognized this property as part of the larger Longhorn Junction landholding, and that a Development Agreement was forthcoming by June 30, 2013 that was to define a development vision for their entire landholding, including this subject piece of property. It was mutually agreed that the forthcoming submittal of the Development Agreement for the Longhorn Junction project would suffice as justification in order to get this rezoning request past the necessary step of the ‘completeness check’. Following the completeness step, Staff could then better analyze the proposed rezoning request; it was not, though, to be construed that submission of said Longhorn Junction Development Agreement would equate to staff support for the rezoning request. The Development Agreement was submitted by the Longhorn Junction representatives ahead of the aforementioned date , and the rezoning request was able to move to a public hearing before the Planning and Zoning Commission. Staff performed a cursory review of the submitted Development Agreement to assess whether it set out to describe an Employment Center development as described in the Comprehensive Plan. The second paragraph of the Employment Center category states: “Primary uses include offices, flex offices, and technology research and development, as well as environmentally friendly manufacturing. These uses should be encouraged to develop in a campus-like setting with generous, linked open space to maximize value, promote visual quality, and encourage pedestrian activity between employment areas and areas of supporting uses such as retail, restaurants, and residential.” The proportion of uses – office, commercial/retail, high density residential – proposed in the Development Agreement is , at this time, found to be too heavily weighted on commercial and retail, with flexible language that could result in the large landholding to be a primarily retail and service development , and not an Employment Center as envisioned and described in the Plan. Given that the balance of the Longhorn Junction property is outside of the city limits, the City does not have an approved overall master plan and , thus, no land use control for the remaining property. The goal of a Development Agreement , absent annexation and zoning, was to establish a comprehensive vision for the rest of the land that would be a guide for future development decisions. While part of the land is designated for regional commercial retail purposes, most of the property is planned for Employment Center. Staff was seeking a justification through the agreement that multifamily might be appropriate as a supporting, conditional use to what would ultimately become a destination for sustainable non-service sector jobs. Given the existing development pattern and the weight on which commercial and retail uses dominate the submitted Development Agreement land plan, there was no basis on which to qualify the present iteration of the Development Agreement as meeting the Employment Center vision adopted for this area by City Council through the 2030 Comprehensive Plan. As stated in the Plan, an Employment Center is a locus of office, technology research and development uses as well as some manufacturing. It was envisioned that a small amount of retail services and multifamily may be cohesively planned with the Employment Center anchors to carry out a mixed use destination of integrated and supporting uses. Stand-alone retail and multifamily without any orientation to the future employment center is contrary to the adopted 2030 Plan. With the above assessment of the Longhorn Junction Development Agreement done in order to quickly provide a basis for review of this rezoning request, it was clear that this rezoning request was – at this time – unable to be supported due to the fact that the Longhorn Junction landholding presented to staff was not equating to the Employment Center concepts of the 2030 Plan. The addition of a high density residential community to the south of an approved future retail development (HEB) does little to substantiate the development of an Employment Center. If the Development Agreement for the Longhorn Junction landholding ultimately is updated to reflect a locus of uses consistent with an Employment Center, with some limited supporting residential and retail uses then, at that time, Staff might support of the Longhorn Junction land plan, and, in turn, this proposed rezoning to Multifamily for the 20 acre subject tract. As of the date of this report, with the Longhorn Junction Development Agreement an unfinished proposal that appears inconsistent with the 2030 Comprehensive Plan, the rezoning request for the subject property must be looked upon as a stand-alone multifamily development, absent the primary Employment Center uses that this residential use would be supporting. Staff reviewed and analyzed this application as described above, resulting in a recommendation of denial for the application based on the following findings: 1.Premature Submission – It was expressed to the applicant at the time of Pre-Application, and in subsequent conversations, that submission of a rezoning for this property was premature , given the large-scale questions and complete uncertainty of future development regarding the Longhorn Junction landholding. Staff finds that there is no solid platform on which to base a positive recommendation, given that the Development Agreement is in a preliminary state and its approval status uncertain. Without the certainty as to how the Longhorn Junction landholding is going to ultimately develop , staff must consider the request as a stand-alone, 100% multifamily/apartment use within the Employment Center (EC) land use category. 2.Future Land Use Category /Map – The property is within the Employment Center (EC) land use category. Rezoning to allow the development of a stand-alone, 100% multifamily/apartment use absent of the employment or service uses to support and be supported by the development does not meet the intent of the category. The City no longer considers or approves the “conditional” rezoning of properties , and therefore, cannot rezone the property for any specific use(s), or concept plan, presented by an applicant. Likewise, no specific development features such as distance buffers, walls, or additional landscaping can be associated with, or tied to, this rezoning decision. Staff must consider the impact of all the permitted uses in the requested Multifamily (MF) district – and the associated standards of development within the UDC for those uses - when evaluating a rezoning request. Chairman Peña invited the applicant to speak. Chris Weigand ceded his time as applicant representative to Terry Irion, attorney for the ownership of the Longhorn Junction property holding. Mr. Irion discussed the existing development, zoning, development agreements , and planned land use in the greater area covered by the Longhorn Junction property holding. Mark Allen, representing Longhorn Junction handed out a packet of information to the Commissioners, which had not previously been made available to staff, nor was staff aware that this handout was going to be provided to the Commissioners. Mr. Irion made mention of the Development Agreement for the Longhorn Junction property holding that Staff has been reviewing. Commissioner Brent asked Mr. Irion about the next steps with the Development Agreement, the urgency attached with this subject rezoning application, and the disconnect between the two. Chairman Peña opened the Public Hearing. Bob Condit, stated to be the developer of the subject property seeking rezoning , explained the Vantage apartment product and the time sensitive nature of those proceedings. Roberto Garcia, used a visual presentation on the screen to explain the land planning/uses of the Longhorn Junction property holding. Mark Allen, representing Longhorn Junction property ownership , noted that the right of way for Inner Loop is not known at this time. Chairman Peña closed the Public Hearing. Chairman Peña called the Georgetown Planning and Zoning Commission executive session at that time, pursuant to the Texas Open Meetings Act, on agenda item number four for consultation with attorney under section 551.071 of the Act. Motion by Commissioner Massad, Second by Commissioner Brent Approved. (7-0) 6:42p.m. - Chairman Peña stated all members of the public are requested to leave the meeting room. 7:02p.m. – Chairman Peña stated the Commission is now reconvened in open session . 7:02p.m. - Chairman Peña recessed the meeting for 5 minutes. 7:07p.m. - Chairman Peña continued with the open session. The Commissioner deliberated for several minutes. Motion by Commissioner Cochran to recommend to the City Council denial of the Rezoning for 20.03 acres in the Lewis J. Dyches and Francis A. Hudson Surveys, from the Agriculture (AG) District to the Multifamily (MF) District. Second by Commissioner Massad. Commissioner Brent talked of the chicken and egg scenario, believing that apartments need to come first to draw jobs/employment. Commissioner Massad stated that jobs need to come first, and residential opportunities, including apartments, follow jobs. Commissioner Brent spoke of statistics about homeownership and households and the new trends in the housing market. Chairman Peña called for the vote to the motion to recommend denial of the application to City Council – Denial Approved. (6-1) Commissioner Brent opposed. 5.Public Hearing and possible action on a Rezoning of Airport Industrial Park Lot 3 and Lot 4, from the Agriculture (AG) District to the Industrial (IN) District, located at 100 and 114 Halmar Cove. REZ-2013-005 (Mike Elabarger) Staff report by Mike Elabarger. The applicant seeks to rezone the two platted lots from the Agriculture (AG) District to the Industrial (IN) District. The subject properties were annexed into the City in 2006 per Annexation Ordinance 2006-132, and given the default Agriculture (AG) zoning district. All other lots in the Airport Industrial Park subdivision have Industrial zoning, which is consistent with and supported by the Employment Center future land use category over the subdivision. Chairman Peña invited the applicant to address the Commission. The applicant was not present. Chairman Peña opened the Public Hearing. No one came forward to address the Commission, the Public Hearing was closed. Motion by Commissioner Massad to recommend to the City Council approval of the Rezoning for Airport Industrial Park Lot 3 and Lot 4 from the Agriculture (AG) District to the Industrial (IN) District. Second by Commissioner Hewlett. Approved. (7-0) 6.Public Hearing and possible action on a Rezoning of 81.58 acres in the Walters Survey from the Agriculture (AG) District to the Residential Single-Family (RS) District and the Residential Low-Density (RL) District for the Madison at Georgetown Section III , located near the intersection of SH 195 and Ronald Reagan Blvd. REZ-2013-004 (Jordan Maddox) Staff report by Jordan Maddox. The applicant has requested a rezoning for the third and final section of the planned Madison at Georgetown development. Section III is planned for approximately 160 single-family lots that are primarily at a lower density than the first two sections. The rezoning application proposes 70 acres at Residential Low Density (RL) and 11 acres at Residential Single-Family (RS). The RL District allows single-family residential uses with a 10,000 square foot minimum lot size; the RS District allows single family residential uses with a 5,500 square foot minimum lot size. These proposed zoning districts are consistent with the 590-acre land use plan approved with the Madison Development Agreement in 2008. The Commissioners deliberated for several minutes. Discussion regarding water supply. Chairman Peña invited the applicant to address the Commission. Erin Welch, Land Strategies, Inc. representing the applicant commended staff for their report/presentation, and expressed willingness to answer questions. Chairman Peña opened the Public Hearing. No one came forward to address the Commission, the Public Hearing was closed. Motion by Commissioner Massad to recommend to the City Council approval of the Rezoning the Madison at Georgetown , Section III contingent of the approval of the annexation. Second by Commissioner Cochran. Approved. (7-0) 7.Update on the Georgetown Transportation Advisory Board (GTAB) Meetings. (Scott Rankin) NA 8.Downtown Master Plan Update – Andrew Spurgin , Planning Director The City is undertaking the 2003 Downtown Master Plan. The original plan was a 30 year plan. The City will take a look at some of the successes and some of the challenges that are still upon us as we look forward to the next 20 years out. 9.Questions or comments from Commissioners-in-Training about the actions and matters considered on this agenda. NA 10.Reminder of the August 20, 2013, Planning and Zoning Commission meeting. 11.Motion to adjourn at 7:35 p.m. Notice of Meeting of the Planning and Zoning Commission City of Georgetown, Texas Tuesday,,,, July 16, 2013 The Planning and Zoning Commission will meet on Tuesday, July 16, 2013 at 06:00 PM in the Georgetown Municipal Complex, 300-1 Industrial Ave., Georgetown, TX 78626 If you need accommodations for a disability, please notify the city in advance. Planning and Zoning Commission Members: Roland Peña, Chair; Porter Cochran, John Horne, Robert Massad, Scott Rankin, Mike Hewlett and Bob Brent Commissioners in Training: Kevin Vietti Planning and Zoning Commission meets every first Tuesday of the month at 6:00 p.m. unless otherwise specified. Call to Order at 06:00 PM On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Chamber. Clearly print your name and the letter of the item on which you wish to speak and present it to the Recording Secretary on the dais, preferably prior to the start of the meeting. You will be called forward to speak when the Commission considers that item. Speakers shall be allowed a maximum of three minutes to speak, but may take up to six minutes if another individual who signs up to speak yields the time to the speaker. On a subject not posted on the agenda: Persons may add an item to a future Commission agenda by contacting the Recording Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the topic they would like to address and their name. The Recording Secretary can be reached at 512/930-3575. 1. As of the deadline for this agenda, no persons were signed up to speak on items other than what was posted on the agenda. Consent Agenda The Consent Agenda includes non-controversial and routine items that the Commission may act on with one single vote. A Commissioner or any member of the public may request that any item from the Consent Agenda be pulled in order that the Commission discuss and act upon it individually as part of the Regular Agenda. The Planning and Zoning Commission's approval of an item on the Consent Agenda will be consistent with the staff recommendation described in the report, unless otherwise noted. 2.Consideration of the Minutes of the June 4, 2013, meeting of the Planning and Zoning Commission. Regular Agenda 3.Consideration and possible action on a vacation of Park Wood Plaza PUD Subdivision and a Preliminary/Final Plat of Park Wood Plaza II with a waiver to lot frontage and use of an existing access lot, located at 900 Rockmoor Drive. PFP-2013-002 (Carla Benton) 4.Discussion and possible action regarding notification procedures. (Andrew Spurgin) 5.Update on the Georgetown Transportation Advisory Board (GTAB) Meetings. (Scott Rankin) 6.Questions or comments from Commissioners-in-Training about the actions and matters considered on this agenda. 7.Reminder of the August 6, 2013, Planning and Zoning Commission meeting will be held in the Williamson Room in the Georgetown Municipal Complex located at 300-1 Industrial Ave. 8.Adjourn Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2013, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Minutes of the Meeting of the Planning and Zoning Commission City of Georgetown, Texas Tuesday, July 16, 2013 The Planning and Zoning Commission of the City of Georgetown, Texas, met on Tuesday , July 16, 2013. Members Present: Roland Peña, Chair; Robert Massad, Vice-chair; John Horne, Secretary; Porter Cochran, Scott Rankin, and Bob Brent Members Absent: Mike Hewlett Staff Present: Andrew Spurgin, Planning Director, Carla Benton, Planner and Tammy Glanville, Recording Secretary. Minutes Regular Meeting Chair Peña called the meeting to order at 6:00 p.m. Chair Peña stated the order of the meeting and that those who speak must turn in a speaker form to the recording secretary before the item that they wish to address begins. Each speaker is permitted to address the Commission once for each item, for a maximum of three (3) minutes, unless otherwise agreed to before the meeting begins. 1.As of the deadline for this agenda, no persons were signed up to speak on items other than what was posted on the agenda. Consent Agenda The Consent Agenda includes non-controversial and routine items that the Commission may act on with one single vote. A Commissioner or any member of the public may request that any item from the Consent Agenda be pulled in order that the Commission discuss and act upon it individually as part of the Regular Agenda. The Planning and Zoning Commission's approval of an item on the Consent Agenda will be consistent with the staff recommendation described in the report, unless otherwise noted. 2.Consideration of the Minutes of the June 4, 2013, meeting of the Planning and Zoning Commission. Motion by Commissioner Massad to approve the minutes from the June 4, 2013 Planning and Zoning meeting. Second by Commissioner Cochran. Approved. (6-0) Regular Agenda Commissioner Brent notified the members that he had filed a conflict of interest affidavit with the City Secretary for Item #3 and recused himself from the meeting room and discussion of this agenda item. 3.Consideration and possible action on a vacation of Park Wood Plaza PUD Subdivision and a Preliminary/Final Plat of Park Wood Plaza II with a waiver to lot frontage and use of an existing access lot, located at 900 Rockmoor Drive. PFP-2013-002 (Carla Benton) Staff report by Carla Benton. The applicant has requested to vacate the existing plat of Park Wood Plaza PUD in order to eliminate the platted PUD standards that are inconsistent with the current Unified Development Code. The removal of the PUD standards will provide a plat that is current and allows uses as designated by the Unified Development Code. Additionally, a waiver is requested to Section 6.02.010 of the UDC that states, “All development shall have direct access and frontage on one of the following: 1. A public street, or 2. A public street via a public alley.” This request is for Lot 4 (upper left as shown below), an existing medical facility, to be allowed to continue in its current configuration without direct frontage on a public street , with access provided by Lot 5, an existing central access lot. Motion by Commissioner Massad to approve the vacation of Park Wood Plaza PUD Subdivision and Preliminary/Final Plat of Park Wood Plaza II with a waiver to lot frontage, subject to access provided by an existing access lot. Second by Commissioner Horne. Approved. (5-0) 4.Discussion and possible action regarding notification procedures. (Andrew Spurgin) Andrew informed the Commission the Texas State Legislation added a requirement that the School Districts will be notified for any changes in zoning for properties that would create a residential use. Andrew also suggested the Planning office email the Commissioners all rezoning applications for their review. Commissioners directed Andrew to work with staff to email all rezoning applications in the future. 5.Update on the Georgetown Transportation Advisory Board (GTAB) Meetings. (Scott Rankin) Commissioner Rankin gave a report from the June and July Georgetown Transportation Advisory Board. 6.Questions or comments from Commissioners-in-Training about the actions and matters considered on this agenda. NA 7.Andrew Spurgin reminded the Commissioners the August 6 th Planning and Zoning meeting will be held in the Williamson Room at the Georgetown Municipal Complex located at 300-1 Industrial Ave. 8.Adjourned at 6:27 p.m. Notice of Meeting of the Planning and Zoning Commission City of Georgetown, Texas Tuesday,,,, June 4, 2013 The Planning and Zoning Commission will meet on Tuesday, June 4, 2013 at 06:00 PM in the Council Chambers, located at 101 E. 7th Street, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Planning and Zoning Commission Members: Roland Peña, Chair; Porter Cochran, John Horne, Robert Massad, Scott Rankin, Mike Hewlett and Bob Brent Commissioners in Training: Kevin Vietti Planning and Zoning Commission meets every first Tuesday of the month at 6:00 p.m. unless otherwise specified. Call to Order at 06:00 PM (Commission may, at any time, recess the Regular Session to convene an Executive Session at the request of the Chair, a Commissioner, the Director or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551.) Call to Order Pledge of Allegiance Comments from the Chair Welcome and Meeting Procedures Action from Executive Session Public Wishing to Address the Commission On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Chamber. Clearly print your name and the letter of the item on which you wish to speak and present it to the Recording Secretary on the dais, preferably prior to the start of the meeting. You will be called forward to speak when the Commission considers that item. Speakers shall be allowed a maximum of three minutes to speak, but may take up to six minutes if another individual who signs up to speak yields the time to the speaker. On a subject not posted on the agenda: Persons may add an item to a future Commission agenda by contacting the Recording Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the topic they would like to address and their name. The Recording Secretary can be reached at 512/930-3575. 1. As of the deadline for this agenda, no persons were signed up to speak on items other than what was posted on the agenda. Consent Agenda The Consent Agenda includes non-controversial and routine items that the Commission may act on with one single vote. A Commissioner or any member of the public may request that any item from the Consent Agenda be pulled in order that the Commission discuss and act upon it individually as part of the Regular Agenda. The Planning and Zoning Commission's approval of an item on the Consent Agenda will be consistent with the staff recommendation described in the report, unless otherwise noted. 2.Consideration of the Minutes of the May 21, 2013, meeting of the Planning and Zoning Commission. Regular Agenda 3.Public Hearing and possible action on a Rezoning of 4.503 acres in the John Powell Survey, to be known as Mac Haik Automotive from AG , Agriculture to C-3, General Commercial, located in the 7200 Block of Kelley Drive. REZ-2013-003 (Carla Benton) Staff Report 4.Public Hearing and possible action on a Special Use Permit for 4.503 acres in the John Powell Survey, to be known as Mac Haik Automotive to allow an automotive use in a C-3 Zoning District, located in the 7200 Block of Kelley Drive. SUP-2013-002 (Carla Benton) Staff Report 5.Update on the Georgetown Transportation Advisory Board (GTAB) Meetings. (Commissioner Rankin) 6.Questions or comments from Commissioners-in-Training about the actions and matters considered on this agenda. 7.Reminder of the June 18, 2013, Planning and Zoning Commission meeting. 8.Adjourn Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2013, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Minutes of the Meeting of the Planning and Zoning Commission City of Georgetown, Texas Tuesday, June 4, 2013 The Planning and Zoning Commission of the City of Georgetown, Texas, met on Tuesday , June 4, 2013. Members Present: Roland Peña, Chair; Robert Massad, Vice-chair; John Horne, Secretary; Porter Cochran, Scott Rankin, and Bob Brent Members Absent: Mike Hewlett Staff Present: Andrew Spurgin, Planning Director, Carla Benton, Planner and Stephanie McNickle, Recording Secretary. Minutes Regular Meeting Chair Peña called the meeting to order at 6:00 p.m. Chair Peña stated the order of the meeting and that those who speak must turn in a speaker form to the recording secretary before the item that they wish to address begins. Each speaker is permitted to address the Commission once for each item, for a maximum of three (3) minutes, unless otherwise agreed to before the meeting begins. 1.As of the deadline for this agenda, no persons were signed up to speak on items other than what was posted on the agenda. Consent Agenda The Consent Agenda includes non-controversial and routine items that the Commission may act on with one single vote. A Commissioner or any member of the public may request that any item from the Consent Agenda be pulled in order that the Commission discuss and act upon it individually as part of the Regular Agenda. The Planning and Zoning Commission's approval of an item on the Consent Agenda will be consistent with the staff recommendation described in the report, unless otherwise noted. 2.Consideration of the Minutes of the May 21, 2013, meeting of the Planning and Zoning Commission. Motion by Commissioner Cochran to approve the minutes from the May 21, 2013 Planning and Zoning meeting. Second by Commissioner Horne. Approved. (6-0) Regular Agenda 3.Public Hearing and possible action on a Rezoning of 4.503 acres in the John Powell Survey, to be known as Mac Haik Automotive from AG , Agriculture to C-3, General Commercial, located in the 7200 Block of Kelley Drive. REZ-2013-003 (Carla Benton) 4.Public Hearing and possible action on a Special Use Permit for 4.503 acres in the John Powell Survey, to be known as Mac Haik Automotive to allow an automotive use in a C-3 Zoning District, located in the 7200 Block of Kelley Drive. SUP-2013-002 (Carla Benton) At this time City Staff, Carla Benton gave a combined report for items 3 & 4. The applicant has requested a Special Use Permit and a Rezone for 4.503 acres in the John Powell Survey for the expansion of the Mac Haik Ford dealership . The proposed facility will provide services for their truck center with office, service bays, photo room, parts sales and storage, car-wash and detail bay. The subject property is currently in the annexation process that will be completed prior to consideration of the proposed rezoning by the City Council. The requirement for a Special Use Permit is to determine appropriate locations for the automotive industry to ensure compatibility with surrounding uses and entries into the community. The proposed use is consistent with automotive uses in this area providing for the centralization of major automotive sales. The proposed rezoning is in conformance with the 2030 Plan land use designation of Employment Center, which is intended for tracts of undeveloped land located at strategic locations, which are designated for larger scale employment. The overall area incorporates multiple automotive dealerships creating a larger scale employment and business activity center. A Final Plat is currently processing administratively by separate application. Chair Pena invited the applicant to address the commissioners. The applicant was absent. Chair Pena opened the Public Hearing. No one came forward and the Public Hearing was closed. Motion by Commissioner Brent to recommend to the City Council approval of the Special Use Permit of 4.503 acres in the John Powell Survey, to be known as Mac Haik Ford Truck. Second by Commissioner Cochran. Approved (6-0) Motion by Commissioner Horne to recommend to the City Council approval of the Special Use Permit of 4.503 acres in the John Powell Survey, to be known as Mac Haik Ford Truck from AG, Agriculture to C-3, General Commercial. Second by Commissioner Cochran. Approved (6-0) 5.Update on the Georgetown Transportation Advisory Board (GTAB) Meetings. (Commissioner Rankin) Commissioner Rankin gave a report from the May 10 th Georgetown Transportation Advisory Board. 6.Questions or comments from Commissioners-in-Training about the actions and matters considered on this agenda. NA 7.Adjourn 6:15 p.m. Notice of Meeting of the Planning and Zoning Commission City of Georgetown, Texas Tuesday,,,, May 21, 2013 The Planning and Zoning Commission will meet on Tuesday, May 21, 2013 at 06:00 PM in the Georgetown Municipal Complex, 300-1 Industrial Ave. If you need accommodations for a disability, please notify the city in advance. Planning and Zoning Commission Members: Roland Peña, Chair; Porter Cochran, John Horne, Robert Massad, Scott Rankin, Mike Hewlett and Bob Brent Commissioners in Training: Kevin Vietti Planning and Zoning Commission meets every first Tuesday of the month at 6:00 p.m. unless otherwise specified. Call to Order at 06:00 PM (Commission may, at any time, recess the Regular Session to convene an Executive Session at the request of the Chair, a Commissioner, the Director or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551.) Call to Order Pledge of Allegiance Comments from the Chair Welcome and Meeting Procedures Action from Executive Session Public Wishing to Address the Commission On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Chamber. Clearly print your name and the letter of the item on which you wish to speak and present it to the Recording Secretary on the dais, preferably prior to the start of the meeting. You will be called forward to speak when the Commission considers that item. Speakers shall be allowed a maximum of three minutes to speak, but may take up to six minutes if another individual who signs up to speak yields the time to the speaker. On a subject not posted on the agenda: Persons may add an item to a future Commission agenda by contacting the Recording Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the topic they would like to address and their name. The Recording Secretary can be reached at 512/930-3575. 1. As of the deadline for this agenda, no persons were signed up to speak on items other than what was posted on the agenda. Consent Agenda The Consent Agenda includes non-controversial and routine items that the Commission may act on with one single vote. A Commissioner or any member of the public may request that any item from the Consent Agenda be pulled in order that the Commission discuss and act upon it individually as part of the Regular Agenda. The Planning and Zoning Commission's approval of an item on the Consent Agenda will be consistent with the staff recommendation described in the report, unless otherwise noted. 2.Consideration of the Minutes of the May 7, 2013, meeting of the Planning and Zoning Commission. 3.Consideration of the 2030 Plan Annual Update Report and Quarterly Statistical Report. (Jordan Maddox) Regular Agenda 4.Public Hearing and possible action on a Rezoning of 34.174 acre in the Joseph Fish Survey, from 9.04 acres of the Office (OF) District and 25.13 acres of the Local Commercial (C-1) District to 14.97 acres of the Office (OF) District and 19.20 acres of the Local Commercial (C-1) District, located on Williams Drive. REZ-2012-015 (Mike Elabarger) Staff Report 5.Update on the Georgetown Transportation Advisory Board (GTAB) Meetings. (Commissioner Rankin) 6.Questions or comments from Commissioners-in-Training about the actions and matters considered on this agenda. 7.Reminder of the June 4, 2013, Planning and Zoning Commission meeting. 8.Adjourn Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2013, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Minutes of the Meeting of the Planning and Zoning Commission City of Georgetown, Texas Tuesday, May 21, 2013 The Planning and Zoning Commission of the City of Georgetown, Texas, met on Tuesday , May 21, 2013. Members Present: Roland Peña, Chair; Robert Massad, Vice-chair; John Horne, Secretary; Porter Cochran, Scott Rankin, Mike Hewlett and Bob Brent Members Absent: Scott Rankin and Kevin Viette Staff Present: Andrew Spurgin, Planning Director, Jordan Maddox, Long Range Planner, Mike Elabarger, Carla Benton, Planner; Stephanie McNickle, Recording Secretary. Minutes Regular Meeting Chair Peña called the meeting to order at 6:00 p.m. Chair Peña stated the order of the meeting and that those who speak must turn in a speaker form to the recording secretary before the item that they wish to address begins. Each speaker is permitted to address the Commission once for each item, for a maximum of three (3) minutes, unless otherwise agreed to before the meeting begins. 1.As of the deadline for this agenda, no persons were signed up to speak on items other than what was posted on the agenda. Consent Agenda The Consent Agenda includes non-controversial and routine items that the Commission may act on with one single vote. A Commissioner or any member of the public may request that any item from the Consent Agenda be pulled in order that the Commission discuss and act upon it individually as part of the Regular Agenda. The Planning and Zoning Commission's approval of an item on the Consent Agenda will be consistent with the staff recommendation described in the report, unless otherwise noted. 2.Consideration of the Minutes of the May 7, 2013, meeting of the Planning and Zoning Commission. Motion by Commissioner Cochran to approve the minutes from the May 7, 2013 Planning and Zoning meeting. Second by Commissioner Hewlett. Approved. (6-0) Consideration of the 2030 Plan Annual Update Report and Quarterly Statistical Report. (Jordan Maddox) At this time Chair Peña pulled Item #3, 2030 Plan Annual Update Report to the regular agenda. Regular Agenda 3.Consideration of the 2030 Plan Annual Update Report and Quarterly Statistical Report. (Jordan Maddox) Jordan Maddox reviewed over the 2030 plan history and background along with Goals, Policies and Implementation Summary. Discussion between staff and Commissioners regarding future annexation and upcoming project(s) affecting the 2030 Plan. Motion by Commissioner Massad to approve the 2030 Plan Annual Update Report and Quarterly Statistical Report. Second by Commissioner Horne. Approved. (6-0) 4.Public Hearing and possible action on a Rezoning of 34.174 acre in the Joseph Fish Survey, from 9.04 acres of the Office (OF) District and 25.13 acres of the Local Commercial (C-1) District to 14.97 acres of the Office (OF) District and 19.20 acres of the Local Commercial (C-1) District, located on Williams Drive. REZ-2012-015 (Mike Elabarger) Staff Report by Mike Elabarger. The Applicant has requested to rezone the property from 9.04 acres of OF (Office) and 25.13 acres of C-1 (Local Commercial) to 14.97 acres of the Office (OF) District and 19.20 acres of the Local Commercial (C-1) District. This request technically qualifies as a downzoning, whereby a more intense district (C-1) is proposed to be reduced, and a less intense district (OF) expanded. The existing zoning districts are fully compatible with the existing future land use designation of Mixed Use Neighborhood Center , and this change in quantities of the districts maintains that compatibility. Staff reviewed and analyzed this application from the following points-of-view in order to get to a position of approval for the application: The change in quantities of the existing zoning districts maintains the current compatibility of the OF and C-1 districts with the Mixed Use Neighborhood Center (MUNC) category. The City’s Water and Wastewater Master Plans are based on the anticipated land uses and land use densities planned for in the Future Land Use and Growth Tier Plans. The change in quantities of the existing zoning districts would not create any new burden on the existing utility infrastructure in place or planned to serve the property. A prior Utility Evaluation was submitted by the applicant with the previous iteration of this rezoning request, when a portion of the property was seeking to be rezoned to the more intense General Commercial (C-3) District. The result of that evaluation is that that greater intensity of possible development (that could be expected with uses allowed by the addition of General Commercial zoning) could be served by the utilities in existence today. Chair Peña invited the applicant to speak. Erin Welch, Land Strategies, Inc. representing the applicant commended staff for their report and will be glad to answer questions. Motion by Commissioner Brent to recommend to the City Council approval of the Rezoning for 34.174 acres in the J. Fish Survey, Abstract AW0232, located at 4600-4700 Williams Drive, from 9.04 acres of the Office (OF) District and 25.13 acres of the Local Commercial (C-1) District to 14.97 acres of the Office (OF) District and 19.20 acres of the Local Commercial (C-1) Districts. Second by Commissioner Horne. Approved. (6-0) 5.Update on the Georgetown Transportation Advisory Board (GTAB) Meetings. (Commissioner Rankin) NA 6.Questions or comments from Commissioners-in-Training about the actions and matters considered on this agenda. NA 7.Reminder of the June 4, 2013, Planning and Zoning Commission meeting. 8.Adjourned at 6:37p.m. Notice of Meeting of the Planning and Zoning Commission City of Georgetown, Texas Tuesday,,,, May 7, 2013 The Planning and Zoning Commission will meet on Tuesday, May 7, 2013 at 06:00 PM in the Council Chambers, located at 101 E. 7th Street, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Planning and Zoning Commission Members: Roland Peña, Chair; Porter Cochran, John Horne, Robert Massad Planning and Zoning Commission meets every first Tuesday of the month at 6:00 p.m. unless otherwise specified. Call to Order at 06:00 PM (Commission may, at any time, recess the Regular Session to convene an Executive Session at the request of the Chair, a Commissioner, the Director or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551.) Call to Order Pledge of Allegiance Comments from the Chair Welcome and Meeting Procedures Action from Executive Session Public Wishing to Address the Commission On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Chamber. Clearly print your name and the letter of the item on which you wish to speak and present it to the Recording Secretary on the dais, preferably prior to the start of the meeting. You will be called forward to speak when the Commission considers that item. Speakers shall be allowed a maximum of three minutes to speak, but may take up to six minutes if another individual who signs up to speak yields the time to the speaker. On a subject not posted on the agenda: Persons may add an item to a future Commission agenda by contacting the Recording Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the topic they would like to address and their name. The Recording Secretary can be reached at 512-930-3575. 1.As of the deadline for this agenda, no persons were signed up to speak on items other than what was posted on the agenda. Consent Agenda The Consent Agenda includes non-controversial and routine items that the Commission may act on with one single vote. A Commissioner or any member of the public may request that any item from the Consent Agenda be pulled in order that the Commission discuss and act upon it individually as part of the Regular Agenda. The Planning and Zoning Commission's approval of an item on the Consent Agenda will be consistent with the staff recommendation described in the report, unless otherwise noted. 2.Consideration of the Minutes of the April 2, 2013, meeting of the Planning and Zoning Commission along with the Minutes of the April 2, 2013 Planning and Zoning Workshop. 3.Consideration and possible action on a Preliminary/Final Plat for 21.471 acres in the Dyches Survey, to be known as the 1460 and Inner Loop Subdivision. PFP-2012-004 (Jordan Maddox) Staff Report 4.Consideration and possible action on a Preliminary Plat of 55.78 acres in the M.A. Lewis, Leroy B. Lord and William Roberts Surveys, to be known as Creekside at Georgetown Village, located on Village Commons Boulevard. PP-2012-014 (Carla Benton) Staff Report Regular Agenda 5.Public Hearing and possible action on a Rezoning from the Agriculture (AG) District to the Local Commercial (C-1) District for 9.292 acres in the Joseph Fish Survey, located at 4775 Williams Drive. REZ-2013-002 (Mike Elabarger) Staff Report 6.Public Hearing and possible action on a Rezoning from the Agriculture (AG) District to the General Commercial (C-3) District for 21.471 acres out of the Dyches Survey, located at FM 1460 and Inner Loop. REZ-2012-016 (Jordan Maddox) Staff Report 7.Public Hearing and possible action on a Final Plat of a Replat of Glasscock Addition, Block 33, pt. Lots 2, 3, 6 & 7, located at 408 College Street. FP-2013-001 (Carla Benton) Staff Report 8.Director’s Report: Follow up with Council actions on P&Z items and Unified Development Code revision process. 9.Update on the Georgetown Transportation Advisory Board (GTAB) Meeting. – Commissioner Rankin 10.Questions or comments from Commissioners-in-Training about the actions and matters considered on this agenda. 11.Reminder of the May 21, 2013, Planning and Zoning Commission meeting to be held at the Georgetown Municipal Complex , located at 300-1 Industrial Ave. starting at 6:00 p.m. 12.Adjourn Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2013, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Minutes of the Meeting of the Planning and Zoning Commission City of Georgetown, Texas Tuesday, May 7, 2013 The Planning and Zoning Commission of the City of Georgetown, Texas, met on Tuesday , May 7, 2013. Members Present: Robert Massad, Vice-chair; John Horne, Secretary; Porter Cochran, Scott Rankin, Mike Hewlett and Bob Brent Commissioners in Training: Kevin Viette Members Absent: Commissioner(s) Absent: Roland Peña, Chair and Mike Hewlett Staff Present: Andrew Spurgin, Planning Director, Jordan Maddox, Senior Planner, Mike Elabarger, Carla Benton, Planner; Stephanie McNickle, Recording Secretary. Minutes Regular Meeting Vice-chair Massad called the meeting to order at 6:00 p.m. and Commissioner Brent led the Pledge of Allegiance. Vice-chair Massad stated the order of the meeting and that those who speak must turn in a speaker form to the recording secretary before the item that they wish to address begins. Each speaker is permitted to address the Commission once for each item, for a maximum of three (3) minutes, unless otherwise agreed to before the meeting begins. 1.As of the deadline for this agenda, no persons were signed up to speak on items other than what was posted on the agenda. Consent Agenda The Consent Agenda includes non-controversial and routine items that the Commission may act on with one single vote. A Commissioner or any member of the public may request that any item from the Consent Agenda be pulled in order that the Commission discuss and act upon it individually as part of the Regular Agenda. The Planning and Zoning Commission's approval of an item on the Consent Agenda will be consistent with the staff recommendation described in the report, unless otherwise noted. 2.Consideration of the Minutes of the April 2, 2013, meeting of the Planning and Zoning Commission along with the Minutes of the April 2, 2013 Planning and Zoning Workshop. 3.Consideration and possible action on a Preliminary/Final Plat for 21.471 acres in the Dyches Survey, to be known as the 1460 and Inner Loop Subdivision. PFP-2012-004 (Jordan Maddox) 4.Consideration and possible action on a Preliminary Plat of 55.78 acres in the M.A. Lewis, Leroy B. Lord and William Roberts Surveys, to be known as Creekside at Georgetown Village, located on Village Commons Boulevard. PP-2012-014 (Carla Benton) Motion by Commissioner Brent to approve the of the April 2, 2013, meeting of the Planning and Zoning Commission along with the Minutes of the April 2, 2013 Planning and Zoning Workshop. Second by Commissioner Horne. Approved. (5-0) Motion by Commissioner Cochran to approve on a ·Preliminary/Final Plat for 21.471 acres in the Dyches Survey, to be known as the 1460 and Inner Loop Subdivision, and ·Preliminary Plat of 55.78 acres in the M.A. Lewis, Leroy B. Lord and William Roberts Surveys , to be known as Creekside at Georgetown Village , located on Village Commons Boulevard. Second by Commissioner Brent. Approved. (5-0) Regular Agenda 5.Public Hearing and possible action on a Rezoning from the Agriculture (AG) District to the Local Commercial (C-1) District for 9.292 acres in the Joseph Fish Survey, located at 4775 Williams Drive. REZ-2013-002 (Mike Elabarger) Staff report by Mike Elabarger. The applicant seeks to rezone the property, 4775 Williams Drive, from the Agriculture (AG) to the Local Commercial (C-1) District. The subject property was annexed into the City in two parts: In 1995, 500’ deep into the property as measured from the center of Williams Drive per Annexation Ordinance 1995-12, and the remainder of the property in 2011 per Ordinance 2011-57. The adjacent properties fronting on Williams Drive are commercially zoned to the east and agriculturally zoned to the west (as brought in under annexation). Vice-chair Massad invited the applicant to speak. Bob Tesch, applicant introduced Garrett Keller, Civil Engineer for the project, complimented staff on the report and stated there is not a final land plan at this stage. Tesch stated the development will be consistent with the overall master plan. Retail will be in the front and office towards the back of the development which will be consistent with the City’s intent. Mr. Tesch also thanked staff for their help and professionalism. Vice-chair Massad opened the public hearing. Robert Canala, 5028 Big Bend Trail asked what the intended development for the property between Heritage Oaks residents and the commercial property. Mr. Canala stated Heritage Oaks is not opposing to the development of the property , but would like to know how the buffer will be developed. He is also concerned with the increased amount of traffic that will come through Shell Road in order to avoid the traffic light and will travel on the road in front of Heritage Oaks. He voiced concern regarding noise and criminal activities. Pat McCutchin, 4921 Big Bend is the HOA president and represent over 400 residents in Heritage Oaks and commended the City’s 2030. However, he is concerned for the protection of the existing home owners and hopes they can receive some kind of buffer. Mr. McCutchin requests the Commissioners to deny the application as presented. Kay Don Bowers, 5013 Big Bend Trails stated that if the residents knew the property would be developed as commercial, Heritage Oaks would have been designed differently. He is hoping a compromise can be reached. Mr. Bowers stated the P&Z Commission has a unique opportunity to make sure the development fits the needs of the area. Mr. Bowers has lived in Heritage Oaks for two years and has seen traffic grow considerately. He is requesting denial and feels another design should be reviewed. Mr. Bowers thanked City Staff, Mike Elabarger, Senior Planner for taking the time to review over the application when he visited the office. Vice-chair Massad closed the Public Hearing. Mr. Tesch thanked the speaker and stated it is not their intention to push the bounds that are set by the city. They will follow the rules set forth by the City of Georgetown and feels there will be low intense commercial, so not to ruin the quality of life of the neighborhood. Commissioner asked and staff answered stating Verde vista has always been important to run parallel to Williams. The goal is to get residential traffic from Seranada and Georgetown Village to bypass the major intersection on Williams while trying to go to the schools. Commissioner asked and staff answered stating there will be a 25 to 50 foot buffer and may have a detention pond on the two acre lot due to the drainage of stormwater. A buffer will be required if development is proposed on the 2 acre lot after the road is built. Motion by Commissioner Cochran to recommend to the City Council approval of the Rezoning for 9.292 Acres in the Fish, J. Survey from the Agriculture (AG) District to the Local Commercial (C-1) District. Second by Commissioner Horne. Approved. (5-0) 6.Public Hearing and possible action on a Rezoning from the Agriculture (AG) District to the General Commercial (C-3) District for 21.471 acres out of the Dyches Survey, located at FM 1460 and Inner Loop. REZ-2012-016 (Jordan Maddox) Staff report by Jordan Maddox. This rezoning corresponds with two companion applications that would entitle this parcel for commercial development. In April, City Council approved a development agreement for the 21-acre site for an HEB grocery store that addressed rights-of-way issues and future development rights for the property. The proposed rezoning is in conformance with the provisions of this agreement and is consistent with the Future Land Use Plan. The rezoning cannot be approved prior to the annexation of land , and both proposals are scheduled for Council consideration on May 14th and May 28th. Vice-chair Massad opened the Public Hearing. No one came forward, the Public Hearing was closed. Motion by Commissioner Brent to approve the Rezoning from the Agriculture (AG) District to the General Commercial (C-3) District for 21.471 acres out of the Dyches Survey, located at FM 1460 and Inner Loop. Second by Commissioner Horne. Approved. (5-0) 7.Public Hearing and possible action on a Final Plat of a Replat of Glasscock Addition, Block 33, pt. Lots 2, 3, 6 & 7, located at 408 College Street. FP-2013-001 (Carla Benton) Staff report by Carla Benton. The applicant has requested to plat 0.486 acres, with two existing residences, into two single-family residential lots in order to adequately accommodate each residence with a legal lot. The existing tract is a combination of multiple parts of tracts and does not provide a legal lot for each of the existing residences. The tract is developed with two residential structures with a major drainage feature cutting through the west side of the lot. The right-of-way for Ash Street, on the west side of the lot was not developed and limits the access for the second residence. The property is located in the historic area of town. The original plat was recorded in the mid-1800’s. The extension of Ash Street (dedicated in the original plat) was never completed and due to significant drainage through the area , has been primarily used for that purpose with no access provided from that undeveloped street. The proposed Final Plat meets the requirements of the Unified Development Code and is recommended for approval. Vice-chair Massad opened the Public Hearing. No one came forward, the Public Hearing was closed. Motion by Commissioner Brent approval of the Final Plat of a Replat of Glasscock Addition, Block 33, pt. Lots 2, 3, 6 & 7. Second by Commissioner Horne. Approved. (5-0) 8.Director’s Report: Follow up with Council actions on P&Z items and Unified Development Code revision process. Andrew Spurgin, Planning Director reviewed over the current status of Planning and Zoning items presented to City Council. 9.Update on the Georgetown Transportation Advisory Board (GTAB) Meeting. – Commissioner Rankin. Commissioner Rankin gave a presentation of the Georgetown Advisory Board held April 19, , 2013. 10.Questions or comments from Commissioners-in-Training about the actions and matters considered on this agenda. NA 11.Reminder of the May 21, 2013, Planning and Zoning Commission meeting to be held at the Georgetown Municipal Complex , located at 300-1 Industrial Ave. starting at 6:00 p.m. 12.Adjourned at 7:02p.m Notice of Meeting of the Planning and Zoning Commission City of Georgetown, Texas Tuesday,,,, April 2, 2013 The Planning and Zoning Commission will meet on Tuesday, April 2, 2013 at 05:00 PM in the Council Chambers, located at 101 E. 7th Street, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Planning and Zoning Commission Members: Roland Peña, Chair; Porter Cochran, John Horne, Robert Massad, Scott Rankin, Mike Hewlett and Bob Brent Commissioners in Training: Kevin Vietti Planning and Zoning Commission meets every first Tuesday of the month at 6:00 p.m. unless otherwise specified. Call to Order at 05:00 PM 1.Introductory Training Workshop – Andrew Spurgin, Planning Director 2.Adjourn Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2013, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Minutes of the Meeting of the Planning and Zoning Commission City of Georgetown, Texas Tuesday, April 2, 2013 The Planning and Zoning Commission of the City of Georgetown, Texas, met on Tuesday , April 2, 2013. Members Present: Roland Peña, Chair; Robert Massad, Vice-chair; John Horne, Secretary; Porter Cochran, Scott Rankin, Mike Hewlett and Bob Brent Commissioners in Training: Kevin Viette Members Absent: NA Staff Present: Andrew Spurgin, Planning Director, Karen Frost, Administrative Assistant, Tammy Glanville, Recording Secretary. Minutes Regular Meeting Chair Peña called the meeting to order at 5:10 p.m. Workshop Agenda 1. Introductory Training Workshop – Andrew Spurgin , Planning Director Spurgin presented a powerpoint presentation explaining the City of Georgetown’s Planning Department organization. Spurgin reviewed over the basic enabling laws and the foundation of the planning profession. The commissioners expressed their appreciation for the presentation and thanked him for staffs thoroughness and professionalism. 2.Adjourn at 6:00 pm Notice of Meeting of the Planning and Zoning Commission City of Georgetown, Texas Tuesday,,,, April 2, 2013 The Planning and Zoning Commission will meet on Tuesday, April 2, 2013 at 06:00 PM in the Council Chambers, located at 101 E. 7th Street, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Planning and Zoning Commission Members: Roland Peña, Chair; Porter Cochran, John Horne, Robert Massad, Scott Rankin, Mike Hewlett and Bob Brent Commissioners in Training: Kevin Vietti Planning and Zoning Commission meets every first Tuesday of the month at 6:00 p.m. unless otherwise specified. Call to Order at 06:00 PM (Commission may, at any time, recess the Regular Session to convene an Executive Session at the request of the Chair, a Commissioner, the Director or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551.) Call to Order Pledge of Allegiance Comments from the Chair Welcome and Meeting Procedures Action from Executive Session Public Wishing to Address the Commission On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Chamber. Clearly print your name and the letter of the item on which you wish to speak and present it to the Recording Secretary on the dais, preferably prior to the start of the meeting. You will be called forward to speak when the Commission considers that item. Speakers shall be allowed a maximum of three minutes to speak, but may take up to six minutes if another individual who signs up to speak yields the time to the speaker. On a subject not posted on the agenda: Persons may add an item to a future Commission agenda by contacting the Recording Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the topic they would like to address and their name. The Recording Secretary can be reached at 512/930-3575. 1. As of the deadline for this agenda, no persons were signed up to speak on items other than what was posted on the agenda. Consent Agenda The Consent Agenda includes non-controversial and routine items that the Commission may act on with one single vote. A Commissioner or any member of the public may request that any item from the Consent Agenda be pulled in order that the Commission discuss and act upon it individually as part of the Regular Agenda. The Planning and Zoning Commission's approval of an item on the Consent Agenda will be consistent with the staff recommendation described in the report, unless otherwise noted. 2.Consideration of the Minutes of the March 19, 2013, meeting of the Planning and Zoning Commission. 3.Consideration and possible action on a Preliminary/Final Plat for two (2) commercial lots on 10.002 acres in the L.J. Dyches Survey, to be known as Rock Springs Hospital, Block A, Lot 1 and Lot 2, located at 700 Southeast Inner Loop. PFP-2013-001 (Mike Elabarger) Staff Report 4.Consideration and possible action on a Preliminary Plat for 140 residential lots on 24.071 acres in the Isaac Donagan Survey, to be known as Water Oak North Sections 2 and 3. PP-2012-016 (Jordan Maddox) Staff Report Regular Agenda 5.Update on the Georgetown Transportation Advisory Board (GTAB) Meetings. 6.Questions or comments from Commissioners-in-Training about the actions and matters considered on this agenda. 7.Reminder of the April 16, 2013, Planning and Zoning Commission meeting. 8.Adjourn Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2013, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Minutes of the Meeting of the Planning and Zoning Commission City of Georgetown, Texas Tuesday, April 2, 2013 The Planning and Zoning Commission of the City of Georgetown, Texas, met on Tuesday , April 2, 2013. Members Present: Roland Peña, Chair; Robert Massad, Vice-chair; John Horne, Secretary; Porter Cochran, Scott Rankin, Mike Hewlett and Bob Brent Commissioners in Training: Kevin Viette Members Absent: NA Staff Present: Andrew Spurgin, Planning Director, Jordan Maddox, Senior Planner, Mike Elabarger, Tammy Glanville, Recording Secretary. Minutes Regular Meeting Chair Peña called the meeting to order at 6:10 p.m. and Commissioner Robert Massad led the Pledge of Allegiance. Chair Peña stated the order of the meeting and that those who speak must turn in a speaker form to the recording secretary before the item that they wish to address begins. Each speaker is permitted to address the Commission once for each item, for a maximum of three (3) minutes, unless otherwise agreed to before the meeting begins. 1.As of the deadline for this agenda, no persons were signed up to speak on items other than what was posted on the agenda. Consent Agenda The Consent Agenda includes non-controversial and routine items that the Commission may act on with one single vote. A Commissioner or any member of the public may request that any item from the Consent Agenda be pulled in order that the Commission discuss and act upon it individually as part of the Regular Agenda. The Planning and Zoning Commission's approval of an item on the Consent Agenda will be consistent with the staff recommendation described in the report, unless otherwise noted. 2.Consideration of the Minutes of the March 19, 2013, meeting of the Planning and Zoning Commission. 3.Consideration and possible action on a Preliminary/Final Plat for two (2) commercial lots on 10.002 acres in the L.J. Dyches Survey, to be known as Rock Springs Hospital, Block A, Lot 1 and Lot 2, located at 700 Southeast Inner Loop. PFP-2013-001 (Mike Elabarger) 4.Consideration and possible action on a Preliminary Plat for 140 residential lots on 24.071 acres in the Isaac Donagan Survey, to be known as Water Oak North Sections 2 and 3. PP-2012-016 (Jordan Maddox) Commissioner Brent amended the March 19 th Planning and Zoning minutes. Motion by Commissioner Massad to approve the consent agenda along with the minutes from the March 19, 2013 Planning and Zoning meeting as amended. Second by Commissioner Horne. Approved. (7-0) Regular Agenda 5.Update on the Georgetown Transportation Advisory Board (GTAB) Meetings. N/A 6.Questions or comments from Commissioners-in-Training about the actions and matters considered on this agenda. N/A 7.Reminder of the May 7, 2013, Planning and Zoning Commission meeting. 8.Motion to Adjourn at 6:15 p.m. Notice of Meeting of the Planning and Zoning Commission City of Georgetown, Texas Tuesday,,,, March 19, 2013 The Planning and Zoning Commission will meet on Tuesday, March 19, 2013 at 06:00 PM in the Council Chambers, located at 101 E. 7th Street, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Planning and Zoning Commission Members: Roland Peña, Chair; Robert Massad, Vice Chair; John Horne, Secretary; Porter Cochran, Scott Rankin, Mike Hewlett and Bob Brent Commissioners in Training: Kevin Vietti Planning and Zoning Commission meets every first Tuesday of the month at 6:00 p.m. unless otherwise specified. Call to Order at 06:00 PM (Commission may, at any time, recess the Regular Session to convene an Executive Session at the request of the Chair, a Commissioner, the Director or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551.) Call to Order Pledge of Allegiance Comments from the Chair Welcome and Meeting Procedures Action from Executive Session Public Wishing to Address the Commission On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Chamber. Clearly print your name and the letter of the item on which you wish to speak and present it to the Recording Secretary on the dais, preferably prior to the start of the meeting. You will be called forward to speak when the Commission considers that item. Speakers shall be allowed a maximum of three minutes to speak, but may take up to six minutes if another individual who signs up to speak yields the time to the speaker. On a subject not posted on the agenda: Persons may add an item to a future Commission agenda by contacting the Recording Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the topic they would like to address and their name. The Recording Secretary can be reached at 512/930-3575. 1. As of the deadline for this agenda, no persons were signed up to speak on items other than what was posted on the agenda. Consent Agenda The Consent Agenda includes non-controversial and routine items that the Commission may act on with one single vote. A Commissioner or any member of the public may request that any item from the Consent Agenda be pulled in order that the Commission discuss and act upon it individually as part of the Regular Agenda. The Planning and Zoning Commission's approval of an item on the Consent Agenda will be consistent with the staff recommendation described in the report, unless otherwise noted. 2.Consideration of the Minutes of the March 5, 2013, meeting of the Planning and Zoning Commission. Regular Agenda 3.Public Hearing and possible action on a Development Agreement for approximately 25 acres in the Dyches Survey, known as HEB South. DA-2012-005 (Jordan Maddox) Staff Report 4.Public Hearing and possible action on a Comprehensive Plan Amendment to change the future land use designation from Mixed Use Neighborhood Center (MUNC) to Mixed Use Neighborhood Center (MUNC) and a portion of Community Commercial (CC) for 34.174 acres in the Joseph Fish Survey, located on Williams Drive. CPA-2013-001 (Mike Elabarger) Staff Report 5.Public Hearing and possible action on a Rezoning of 34.174 acre in the Joseph Fish Survey, from the Office (OF) and Local Commercial (C-1) Districts to the Office (OF), Local Commercial (C-1), and General Commercial (C-3) Districts, for a 34.174 acre in the Joseph Fish Survey, located on Williams Drive. REZ-2012-015 (Mike Elabarger) Staff Report 6.Directors report: Introductory training workshop 7.Update on the Georgetown Transportation Advisory Board (GTAB) Meetings. 8.Questions or comments from Commissioners-in-Training about the actions and matters considered on this agenda. 9.Reminder of the April 2, 2013, Planning and Zoning Commission meeting. 10.Adjourn Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2013, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Minutes of the Meeting of the Planning and Zoning Commission City of Georgetown, Texas Tuesday, March 19, 2013 The Planning and Zoning Commission of the City of Georgetown, Texas, met on Tuesday , March 19, 2013. Members Present: Roland Peña, Chair; Robert Massad, Vice-chair; John Horne, Secretary; Porter Cochran, Scott Rankin, Mike Hewlett and Bob Brent Members Absent: Kevin Viette Staff Present: Andrew Spurgin, Planning Director, Jordan Maddox, Principal Planner, Mike Elabager, Senior Planner; Skye Masson, Assistant City Attorney and Stephanie McNickle, Recording Secretary. Minutes Regular Meeting Chair Peña called the meeting to order at 6:00 p.m. and Commissioner Massad led the Pledge of Allegiance. Chair Peña stated the order of the meeting and that those who speak must turn in a speaker form to the recording secretary before the item that they wish to address begins. Each speaker is permitted to address the Commission once for each item, for a maximum of three (3) minutes, unless otherwise agreed to before the meeting begins. As of the deadline for this agenda, no persons were signed up to speak on items other than what was posted on the agenda. Consent Agenda The Consent Agenda includes non-controversial and routine items that the Commission may act on with one single vote. A Commissioner or any member of the public may request that any item from the Consent Agenda be pulled in order that the Commission discuss and act upon it individually as part of the Regular Agenda. The Planning and Zoning Commission's approval of an item on the Consent Agenda will be consistent with the staff recommendation described in the report, unless otherwise noted. Regular Agenda 1.Motion by Commissioner Horne to approve the minutes from the February 5, 2013 Planning and Zoning meeting. Second by Commissioner Massad. Approved. (7-0) Consideration of the Minutes of the March 19, 2013, meeting of the Planning and Zoning Commission. Motion by Commissioner Massad to approve the minutes from the March 5, 2013 Planning and Zoning meeting. Second by Commissioner Horne. Approved. (7-0) Regular Agenda Commissioner Brent notified the members that he had filed a conflict of interest affidavit with the City Secretary for Item #2 and recused himself from discussion of the agenda item. 2.Public Hearing and possible action on a Development Agreement for approximately 25 acres in the Dyches Survey, known as HEB South. DA-2012-005 (Jordan Maddox) The applicant has requested a development agreement from the City to obtain vested rights, modifications to the development standards of the Unified Development Code (UDC) and certainties of construction timing, utilities, and right-of-way. The proposed agreement is in addition to a rezoning and plat that would otherwise give the property full entitlements for a large retail user , in this case an HEB grocery store and accessory uses. The consideration to the City for this agreement include terms of acquisition for FM 1460 right-of-way for its pending expansion, and dedication of land for the future SE Inner Loop expansion. The HEB site is 21.47 acres, with additional acres for FM 1460 ROW acquisition, for a total of approximately 25 acres. An application was submitted to staff on September 20, 2012. Staff reviewed the justification for the agreement and the proposed terms and concluded that the UDC did not have the ability to provide some of the timing extensions and grandfathering that HEB was seeking. Many of the requested modifications to the code could have been handled through a Planned Unit Development (PUD), but if Council was to consider and approve HEB’s proposed agreement , it would only have been possible through the development agreement vehicle. The original request included a 9-year Site Plan extension, locking in certain fees and development standards, including some alterations to the City’s development code. There are some Legal provisions that are being finalized as of the writing of this report related mostly to the acquisition of FM 1460. Most of the Transportation Section in this agreement is a product of a separate acquisition process and is not usually considered by the Commission. For this reason, Section 3.1 is included here for informational purposes, but the details of which are essentially excluded from the Commission’s recommendation. The terms of Section 3.1 have some favorability to the City and should be discussed conceptually in the larger scheme of the agreement, but the legal language is very precise and will move forward to Council as is. Chair Peña invited the applicant to speak. Steve Durhman, Longhorn Junction representative gave a brief presentation regarding the history of the HEB project and stated he will be glad to answer questions. Chair Peña opened the Public Hearing. No one came forward to address the Commissioners, the Public Hearing was closed. Commissioners asked and staff stated if HEB decides not to develop on this property, then the Development Agreement would go away. Commissioners asked and staff responded that by adding additional trees to the raw land taking it back to a more natural state to reach the impervious coverage requirement has not been discussed. Staff also stated the impervious coverage rules have been in the code for the past 13 years and are starting 8% higher than in 2008. Staff feels like there are plenty of choices to , but HEB chose not to use those choices. Staff also stated other developments such as Wolf Ranch have met the impervious coverage requirements. Commissioners asked and staff stated the applicant is meeting the TCEQ requirements. Motion by Commissioner Massad to recommend approval of the Development Agreement to City Council as presented with developer recommended language in Section 2.1 and staff recommended language in section 2.4 and the approval of the 3.5 conditional upon finalization and approval of the Driveway TIA. Second by Commissioner Horne. Approved (6-0) 3.Public Hearing and possible action on a Comprehensive Plan Amendment to change the future land use designation from Mixed Use Neighborhood Center (MUNC) to Mixed Use Neighborhood Center (MUNC) and a portion of Community Commercial (CC) for 34.174 acres in the Joseph Fish Survey, located on Williams Drive. CPA-2013-001 (Mike Elabarger) 4.Public Hearing and possible action on a Rezoning of 34.174 acre in the Joseph Fish Survey, from the Office (OF) and Local Commercial (C-1) Districts to the Office (OF), Local Commercial (C-1), and General Commercial (C-3) Districts, for a 34.174 acre in the Joseph Fish Survey, located on Williams Drive. REZ-2012-015 (Mike Elabarger) Staff report by Mike Elabager. Staff gave a brief report regarding the history of the Comprehensive Plan Amendment and the Rezone application submittals. Staff stated both applications will be presented simultaneously, but each application will need a separate motion. The Applicant has requested to change the future land use designation from Mixed Use Neighborhood Center (MUNC) to Community Commercial (CC) for the approximately 9 acres. In a separate and accompanying application, the Applicant is also seeking to rezone the property from OF (Office) and C-1 (Local Commercial) to OF, C-1, and C-3 (General Commercial); the C-3 District is the same area of the requested land use category change, and would fulfill, and be supported by, the proposed land use category, but not that of the existing MUNC category . The Applicant has indicated the desire to develop medical offices, a hospital, and a gas / convenience store on the property; all these uses are permitted within one or both of the existing zoning districts (OF and C-1), which are fully compatible with the existing future land use designation of Mixed Use Neighborhood Center. The property is located on the south side of Williams Drive, between Wildwood Drive and Woodlake Drive, approximately one-quarter mile west of the Shell/DB Woods intersection with Williams Drive. It resides in front of the neighborhood known as Terraces of Woodlake (subdivided as Woodlake, Phases 3 and 4), which contains approximately 160 homes. The proposed amendment – to change approximately 9 acres from Mixed Use Neighborhood Center (MUNC) to Community Commercial (CC) – is not supported by Staff for the following reasons: 2030 Comprehensive Plan – The MUNC designation is the appropriate land use category for location along a Major Arterial and being immediately adjacent an established residential neighbhorhood that is served by public and civic facilities (schools, daycare) and multiple retail/commercial outlets within a walkable ¼-mile area. Existing Zoning – The existing zoning of Office and Local Commercial fulfills the MUNC category , and is in keeping with the overall direction of the Comprehensive Plan. Utilities – The current level of development afforded by MUNC (and OF and C-1 zoning) can be accommodated by the existing utility infrastructure with less future burden than development that could occur under CC and possible increases in zoning district intensities. The proposed rezoning – expanding the OF District, reducing the C-1 District, and replacing 8.97 acres of C-1 with the more intense C-3 District – is not supported by Staff for the following reasons: Existing Zoning – The existing zoning of Office and Local Commercial fulfills the MUNC category , and is in keeping with the overall direction of the Comprehensive Plan. 2030 Comprehensive Plan – The MUNC designation is the appropriate land use category for location along a Major Arterial and being immediately adjacent an established residential neighbhorhood that is served by public and civic facilities (schools, daycare) and multiple retail/commercial outlets within a walkable ¼-mile area. Use Already Permitted – As shown on the chart in this report, the three (3) main uses stated by the Applicant for development on the property could be achieved within the existing OF and C-1 zoning districts. Justification – There has been no clear justification of merit, need, or benefit for C-3 zoning on this property, or anywhere near the area of Community Commercial being concurrently proposed. Alternatives – Staff suggested the submittal of a Planned Unit Development (PUD) zoning request that could specify the desired flexibility of C-1 standards and/or uses, but was rejected as an option by the applicant. Chair Peña invited the applicant to speak. Paul Linehan, Land Strategies, Inc. representing the applicant gave a brief history and a power point presentation regarding the property and the intended future development of that property. Chair Peña opened the Public Hearing. No one came forward to address the Commissioners, the Public Hearing was closed. Commissioners asked and staff responded there does not need to be super majority vote by the P&Z Commissioners. Commissioners asked and staff responded proper notice has been sent to the 200 foot adjacent property owners of the rezoning. Staff stated this application is only for the Comprehensive Plan Amendment and the Rezoning. These applications do not address the specific development of the property. Staff stated the Psychiatric care and substance abuse facility will need a Special Use permit approved by City Council and are not by right uses for C-3 zoning. The applicant would need to apply for a Special Use Permit, which at that time the adjacent property owners will be notified of the specific use the applicant wishes to develop on the property. Mr. Linehan stated C-3 zoning will allow a 3 story building which is why they are asking for a C-3. C-1 zoning only allows a 2 story building. Motion by Commissioner Brent to recommend to City Council approval for land generally located on Williams Drive near the intersection of Wildwood Drive, from Mixed Use Neighborhood Center (MUNC) to Community Commercial (CC). Second by Commissioner Hewlett. Motion Fails. (2-5) Peña, Cochran, Massad, Horne, Rankin (Against) Motion by Commissioner Cochran to recommend to the City Council denial of the Rezoning for 34.174 acres in the J. Fish Survey, Abstract AW0232, located at 4600-4700 Williams Drive, from the Office (OF) and Local Commercial (C-1) Districts to the Office (OF), Local Commercial (C-1), and General Commercial (C-3) Districts. Second by Commissioner Massad. Approved. (7-0) 5.Directors report: Introductory training workshop Spurgin announced he would like to do a very high level workshop as a refresher for the returning members and an introduction for the new members. Workshop will start at 5:00pm prior to the next P&Z meeting scheduled for April 2 nd . Spurgin stated this workshop is optional. 6.Update on the Georgetown Transportation Advisory Board (GTAB) Meetings. Spurgin stated the GTAB bylaws stated a P&Z representative will have a seat. However, a seat was not reserved for a P&Z member. Mr. Spurgin stated the P&Z representative is welcome to attend , but will not be able to vote on items. However, in May, when Councilman Meigs steps down from the GTAB board, the P&Z representative shall take that seat. Ed Polasek, Transportation Director gave a brief report. 7.Questions or comments from Commissioners-in-Training about the actions and matters considered on this agenda. NA 8.Reminder of the April 2, 2013, Planning and Zoning Commission meeting. 9.Adjourn at 7:48pm Notice of Meeting of the Planning and Zoning Commission City of Georgetown, Texas Tuesday,,,, March 5, 2013 The Planning and Zoning Commission will meet on Tuesday, March 5, 2013 at 06:00 PM in the Council Chambers, located at 101 E. 7th Street, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Planning and Zoning Commission Members: Roland Peña, Chair; Porter Cochran, John Horne, Robert Massad, Scott Rankin, Mike Hewlett and Bob Brent Commissioners in Training: Kevin Vietti Planning and Zoning Commission meets every first Tuesday of the month at 6:00 p.m. unless otherwise specified. Call to Order at 06:00 PM 1.Election of Vice-chair and Secretary for the 2013-2014 Planning and Zoning Commission. 2.Consideration of the Minutes of the February 5, 2013, meeting of the Planning and Zoning Commission. 3.Consideration and Possible Action on a Final Plat, amending an approved Preliminary Plat for 89.069 acres located on S.H. 29 West, known as Water Oak North Section 1. FP-2012-035 (Jordan Maddox) Staff Report 4.Public hearing and possible action on a Special Use Permit for an event facility in the Mixed-Use Downtown (MUDT) zoning district and for office space and an event facility pursuant to Ordinance 92-4, for Glasscock Addition, Block 9, Lots 1 & 2, located at 224 E. 8 th Street, to be known as The Union on Eighth. SUP-2013-001 Staff Report 5.Directors Report: Rivery Blvd. extension. 6.Update on the Georgetown Transportation Advisory Board (GTAB) Meetings. Elect a representative from the Planning and Zoning Commission to serve on the Georgetown Transportation Advisory Board. 7.Elect a representative from the Planning and Zoning Commission to serve on the Zoning Board of Adjustment. 8.Questions or comments from Commissioners-in-Training about the actions and matters considered on this agenda. 9.Reminder of the March 19, 2013, Planning and Zoning Commission meeting. 10.Adjourn Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2013, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Minutes of the Meeting of the Planning and Zoning Commission City of Georgetown, Texas Tuesday, March 5, 2013 The Planning and Zoning Commission of the City of Georgetown, Texas, met on Tuesday , March 5, 2013. Members Present: Roland Peña, Chair; Robert Massad, Vice-chair; John Horne, Secretary; Porter Cochran, Scott Rankin, Mike Hewlett and Bob Brent Commissioners in Training: Kevin Viette Members Absent: NA Staff Present: Andrew Spurgin, Planning Director, Jordan Maddox, Principal Planner, Valerie Kreger, Principal Planner; Matt Synatschk, Downtown Historic Planner Skye Masson, Assistant City Attorney and Stephanie McNickle, Recording Secretary. Minutes Regular Meeting Chair Peña called the meeting to order at 6:00 p.m. and Commissioner Brent led the Pledge of Allegiance. Chair Peña stated the order of the meeting and that those who speak must turn in a speaker form to the recording secretary before the item that they wish to address begins. Each speaker is permitted to address the Commission once for each item, for a maximum of three (3) minutes, unless otherwise agreed to before the meeting begins. As of the deadline for this agenda, no persons were signed up to speak on items other than what was posted on the agenda. Consent Agenda The Consent Agenda includes non-controversial and routine items that the Commission may act on with one single vote. A Commissioner or any member of the public may request that any item from the Consent Agenda be pulled in order that the Commission discuss and act upon it individually as part of the Regular Agenda. The Planning and Zoning Commission's approval of an item on the Consent Agenda will be consistent with the staff recommendation described in the report, unless otherwise noted. Regular Agenda 1.Election of Vice-chair and Secretary for the 2013-2014 Planning and Zoning Commission. Motion by Commissioner Massad to nominate himself as Vice-chair of the 2013-2014 Planning and Zoning Commission. Second by Commissioner Cochran. Approved. (7-0) Motion by Commissioner Horne to nominate himself as Secretary of the 2013-2014 Planning and Zoning Commission. Second by Chair Peña. Approved. (7-0) 2.Consideration of the Minutes of the February 5, 2013, meeting of the Planning and Zoning Commission. Motion by Commissioner Horne to approve the minutes from the February 5, 2013 Planning and Zoning meeting. Second by Commissioner Massad. Approved. (7-0) 3.Consideration and Possible Action on a Final Plat, amending an approved Preliminary Plat for 89.069 acres located on S.H. 29 West, known as Water Oak North Section 1. PP-2012-016 (Jordan Maddox) Staff report by Jordan Maddox. This final plat accommodates amendments to a Preliminary Plat that was approved on December 6, 2011 (effective December 13, 2011). The Unified Development Code provides for deviations to a Preliminary Plat to be considered by the Planning and Zoning Commission through a Final Plat. This case is eligible for the process and includes additional lots and acreage. Following approval of a Preliminary Plat with 79 residential lots on approximately 24 acres, the developer encountered difficulties obtaining TCEQ approval for the planned detention features and therefore added additional open space to qualify for an exemption from TCEQ requirements. This 65-acre addition prompted the need to return to P&Z and, with the addition of the open space land, the developer is also including in this plat two commercial lots and a lot reserved for a future fire station, per the development agreement. No additional single-family lots or right-of-way are being included in this plat. Staff supports the final plat with the described amendments to the approved preliminary plat based on the consistency with the applicable regulations, existing Development Agreement , and conformance with the 2030 Comprehensive Plan, conditional upon the late submittal of the required tree survey. Motion by Commissioner Cochran for approval of a Final Plat for Water Oak North Section 1, conditional upon the late inclusion of the required Tree Survey for the non-residential lots. Second by Commissioner Horne. Approved. (7-0) 4.Public hearing and possible action on a Special Use Permit for an event facility in the Mixed-Use Downtown (MUDT) zoning district and for office space and an event facility pursuant to Ordinance 92-4, for Glasscock Addition, Block 9, Lots 1 & 2, located at 224 E. 8 th Street, to be known as The Union on Eighth. SUP-2013-001 Staff report by Valerie Kreger. The applicant has requested consideration of a Special Use Permit (SUP) that would allow an Event Facility to locate in the Mixed Use Downtown (MU-DT) district at 224 E. 8th Street. The Event Facility land use category was recently acknowledged and defined via the “Director’s Determination of an Unlisted Use” process. Additionally, per the conditions of Ordinance 92-4, the applicant is requesting land use and site design approval to operate a 4,200 square foot office area during the week days as well as the event venue. Approval of both the SUP and the land use/site design per Ordinance 92-4 is required for the proposed project to be permitted at this location. The current structure was built in 1928. The site was used for automobile repair, Conway Transmission, until its recent purchase by the current property owner. The building is in its original configuration with little to no change over the years. The property was rezoned in 1992 to bring the zoning into conformance with the use of the property (auto repair) and ensure the continuation of that use, enabling the applicant at that time to obtain a small business loan and purchase the property. The request was to change the zoning from Residnetial Single-Family to C2-A Commercial First Height in order to accommodate the existing use. The district allowed auto repair, auto sales, bottling, testing laboratories, outdoor commercial recreational activities, lumber yards, and drive-in theaters in addition to all of the uses allowed in the more restrictive commercial districts (retail, offices, personal services, hotels, vet clinics, hospitals, etc.) There were objections from some of the neighboring property owners, so the Planning and Zoning Commission directed staff, the applicant and neighborhood representatives to facilitate a solution. The rezoning was eventually approved with conditions as follows: 1.The use of the property for the existing automotive transmission repair business may be continued, but the non-conforming status of the property shall be discontinued, except that the existing building may be converted to other automotive related activities as listed below; or to office use with a maximum floor area not to exceed 2,000 square feet within the current structure; 2.All RS-Residential Single Family uses are allowed-by-right and shall be approved in accordance with normal City procedures; 3.Any other use permitted by C-2A Commercial First Height zoning and except as allowed by RS-Residential Single Family zoning must first be approved by the Planning and Zoning Commission and City Council prior to its establishment; 4.In the even of total demolition or removal of the current structure on the property a new automotive repair garage for the uses identified below may be established with the floor area not to exceed 4,200 square feet or office uses not to exceed a maximum area of 2,000 square feet. As defined above, reasonable uses consisting of automobile related service and repair shall be contained within the structure. However, these allowable uses shall not include paint and body or salvage type operation, as well as those considered noxious due to noise, fumes, vibration, odor and glare; and 5.Any conversion of the existing building to office use or reconstruction on the site other than for RS-Residential Single Family uses allowed by right shall first receive design approval by the Planning and Zoning Commission as to design and compatibility of the project with the surrounding residential neighborhood. This will involve a design review process which allows for public review and comment through a hearing before the Planning and Zoning Commission. With the adoption of the UDC in 2003, any C2-A districts in the Downtown Overlay were converted to C-2, Downtown Commercial zoning. The name of the C-2 district was later changed to MU-DT, Mixed Use Downtown. Standards and land uses were also updated with the change, removing any of the more intense uses such as auto repair. While the City no longer applies conditions to rezoning ordinances, there are occassionally older ordinances where conditions were permitted that are still applicable to specific properties and must be adhered to until removed by subsequent City Council action. What this translates to for this property is: 1.Another general automotive repair and services use , excluding paint and body, salvage, and outdoor usage, can go into the building without Council approval, not to exceed 4,200 square feet. Reconstruction of the building for such would require design approval by the Planning & Zoning Commission (as well as HARC). 2.A single-family residential use can go on the site without Council approval (although any demolition of the Medium Priority historic structure would require HARC approval, as well as any new structure). 3.2,000 square feet of the existing building can be converted to office space, with design approval by the Planning & Zoning Commission. A new office building could not exceed 2,000 square feet and would require design approval by the Planning & Zoning Commission (in addition to HARC). 4.Any other uses otherwise allowed by the Code require approval by the City Council, with any reconstruction requiring design approval by the Planning & Zoning Commission (in addition to HARC). For this application specifically, the Event Facility use falls under situation 4 listed above and therefore requires City Council approval as well as Planning & Zoning Commission approval of the design of the added courtyard area, as it is usable space. Additionally, office space in excess of 2,000 square feel is proposed, therefore also requiring City Council approval as well as Planning & Zoning Commission design approval. The UDC establishes a process for addressing a land use that is not covered in Chapter 5, whereby the Planning Director may determine the appropriate classification (permitted by right, permitted with limitations, permitted with approval of a Special Use Permit (SUP), or not permitted in a zoning district). The applicant’s proposed use of “event space” fell into this situation. The Director determined the “event space” use did not fit within any of the existing uses listed in Chapter 5 and therefore required the new use category of “Event Facility” be established as outlined below. Specifically, he determined an Event Facility in the MU-DT district requires approval of an SUP. Additionally, limitations were included, applicable to all Event Facilities. The Zoning Board of Adjustment upheld the Director’s determination through the consideration of an appeal on January 23, 2013. This property is designated as a Specialty Mixed-Use Area on the 2030 Plan Future Land Use Map, due to its location within the Downtown Overlay District. This category also applies to downtown Georgetown, reflecting its role as a regional destination for services, cultural, and civic function. This emphasizes the urban character and the mix and intensity of uses uniquely suited to this center of activity. The designation is intended to permit a true mix of uses , with unique development standards tailored to the character of the area, such as the downtown area. As promoted by the Downtown Master Plan, the intent is to move the downtown area towards becoming a center of activity not only in the day, but also at night and on weekends, by promoting a mix of commercial, entertainment, residential, and civic uses. Any proposed shared parking plans or valet parking will require administrative approval. Landscaping on-site will also be reviewed via an administrative CDC and Minor Site Plan. Additional lighting as well as any proposed signage or additional exterior changes will require HARC approval. Building permits and a Certificate of Occupancy will be required to complete the process. Staff has reviewed this application with regard to the 2030 Plan, the Downtown Master Plan, and the provisions of the UDC and finds the following: The 2030 Plan emphasizes the desire for the downtown area to be a destination and activity area not only during the day, but at night and on the weekends as well. To accomplish this, the Plan directs the City to support a mix of services, retail, entertainment venues suited to the scale and charm of downtown and to promote re-use and re-investment in older developed areas to strengthen and diversify both downtown and the historic neighborhoods. Staff finds that the proposed plan meets the desire of the 2030 Plan as it proposes re-use of an existing commercial site in the downtown area, helps to diversify the types of uses available downtown, and will be a destination providing activity in the evenings and on weekends too. The UDC Approval Criteria for the SUP was also reviewed. ·The criteria state the proposed use cannot be detrimental to the health, welfare, and safety of the surrounding neighborhood or its occupants. The proposed Event Facility will operate similarly to events that are permitted at a B&B without any additional public review. The activity on the site will be focused on the front half of the property adjacent to 8 th Street. The applicant has indicated DJs, bands, amplification will be required to be housed inside the building. The 8-foot wall, already approved by HARC, will serve for screening, privacy, and to dampen noise. The applicant has also indicated he will require attendees to adhere to a parking plan that will prohibit parking along Myrtle Street, additionally protecting the residences to the south and east. Parking requirements are minimal downtown, intending use of public parking areas. ·The criteria also state the proposed conceptual site layout, circulation plan, and design are harmonious with the character of the surrounding area. The applicant has taken the surrounding residents into consideration with the design of the site. An existing historic building that has been in place since 1928 will remain and be re-used. The outdoor courtyard area has been located furthest away from the residential areas to the south and east. The wall has been designed to be pedestrian friendly while providing screening and noise control. As mentioned, the applicant should have a parking strategy, including a shared parking agreement in effect, to address the parking demands of larger events. ·The criteria require that the use not negatively impact public infrastructure, or public services. The Event Facility will be required to meet the noise ordinance which is enforced by the City of Georgetown Police. The applicant has taken measures to address the noise effects on the nearby residences. While there is ample public parking available in the area, the applicant should have a parking strategy, including a shared parking agreement in effect, to address the parking demands of larger events. ·Finally, the criteria require that the proposed use not negatively impact existing uses in the area and in the City through the creation of noise, glare, fumes, dust, smoke, vibration, fire hazard, or other injurious or noxious impact. The applicant has attempted to mitigate any potential noise impacts. Minimal lighting has been proposed. It would be anticipated that this use would have less potential for fumes, dust, smoke, vibration, or fire hazard impacts than the previous automobile repair shop. Regarding the conditions of the existing 1992 ordinance, staff finds that the proposed uses are supportable as outlined above. HARC has already reviewed and approved the design changes to the building and site. This process provides the public review and comment opportunities required by the ordinance. Commissioner Cochran commended Valerie Kreger on her very detailed and well written staff report. Commissioners asked and staff responded stating the noise level is enforced by the Police Department and a decimal reader will be used. The parking agreements are being worked on by the city. Chair Peña invited the applicant to speak. Justin Bohls, owner of Conway transmission/Union on 8 th gave a presentation of the building’s history, showing pictures of the property currently and the surrounding parking area. Mr. Bohls stated there are rumors indicating events in the building will be attended by 400+ people and portal potties will be placed on the property. Mr. Bohls assured the Commissioners this will not happen. He apologized again for the use of words that were offensive to some people and stated it was just the excitement of bringing a historic building to life. Mr. Bohls read the vision for the Downtown Georgetown and he hopes this event center will bring more people to the Downtown area and encourage pedestrian activity. Mr. Bohls also listed several Bed & Breakfast in the area that are working well in the downtown area. Mr. Bohls also stated there are over 225 parking spaces in the area and will have a parking agreement with the City of Georgetown and valet parking and shuttle service will be available. Mr. Bohls also stated he will purchase a noise reader and will uphold the noise ordinance. Mr. Bohls stated he and his wife would like to create an upscale event center as oppose to a current eye soar. Alcohol will be served by a certified TABC bartender. Discussion regarding the accordion door and fire code will be reviewed. Chair Peña opened the Public Hearing. Micky Ross, Director of the Williamson Museum stated she rents the courthouse for events which has doubled. She supports the event center and feels it would bring more people to the downtown area. Ross Hunter, 908 Walnut Street discussed the context of this newly determined use which will be added to the UDC (Unified Development Code). The UDC taskforce consist of developers, business people, city staff and residential citizens will gather and hash out the pros and cons of a particular use. This use has not been discussed in a taskforce meeting. MUDT is a deliberate mix of residential and commercial. Questioning if this will become a rise of property values. Uses are used to buffer and to make sure it fits. The taskforce will undertake the decision and figure out how to work this use in the UDC. Buffers will be needed between residents and commercial. It’s not clear this event center will actually bring in business to the downtown area. Mr. Hunter stated Commissioners are being asked to test this use without testing to make sure it fits and regrets the cart is before the horse. Mr. Hunter urges Commissioners to turn down the application. Robert Bousquet, 204 East 8th Street, complimented staff and Mr. Bohls on their presentation. However, he is concerned with the noise and the location of the 30 foot door and the noise coming out of it which will be directly facing his property, formally known as Chantal’s Bistro. Elizabeth Lockhart, 809 S. Main Street stated she has a downtown shop and will not be able to survive without traffic in the downtown area and feels the event center will help. She does not want to see parking lots empty and is scary for a downtown business owner. She supports the event center. Amanda Still, 1623 Rivery Blvd. owns business in Georgetown and feels a beautiful artistic place would be a great addition to downtown Georgetown and supports the event center. Bob Phipps, 1404 Elm Street lives in old town and feels the event center will be putting more demands on our police department dealing with noise violation. He asks how are you going to enforce the parking issue, the loss of property taxes from homes being devalued. He strongly opposes the event center. April Welch, 313 East 7 th Street is concerned about the not being notified of this upcoming project. There are plenty of citizens not obeying city ordinance for other things which are not being enforced, why would this property owner obey them. Upset about parking and noise. She strongly opposes the event center. City Staff explained the notification process. Lisa Shumate, 209 East 9th street object to the event center and stated it will jeopardize the safety and wellbeing of her family. Mark Truxillo, 806 S. Myrtle Street lives next door to the event center. He enjoys the quiet, but his house is next door to the courtyard and is concerned with the noise. He feel this event center is not appropriate for the area and does not want to lose his peace and tranquility. JC Johnson, 303 East 9th street and gave a brief history of the property and stated the property was rezoned was to accommodate the previous owner of Conway Transmission. He asks to protect the residential area. He is opposes the event center. Linda Johnson, 303 East 9th street. She stated her husband’s family has owned the property since 1901 and has enjoyed seeing many family functions at their home. She is concerned all the peace and quiet which people enjoy could come to an end because of the 1992 rezoning. Feels the event center will become a night club and does not want a night club near home or her neighbor’s home. She asked the Commission to vote against the event center. Matt Graves, 16 West 8th Street feels the event center would be a great benefit and will host film camps in the summer and feels his event space is perfect for his business, which will also bring more people to visit the downtown area. Larry Olsen, 300 East 9th Street stated his home is ½ block away from the proposed party and event facility. Mr. Olsen reviewed the Definition of the Downtown Master Plan and stated the event center with its partier and drinking 50 feet from family homes is neither transitional nor compatible with the definition of the Downtown Master Plan. Mr. Olsen stated the rezoning will allow the event center to be open every day. He stated a petition will be presented to the City of Georgetown. Concern with the parking and will be a negative impact to the neighborhood. Fire trucks will not be able to assist the neighborhood due to the cars parked along the streets which will be detrimental to the safety of the neighborhood. The noise will also negatively impact the neighborhood. The business owners in support of the event center do not live close to the event center. Laura Eliel, Round Rock had a business in the downtown area and stated this city does not often support the small business. Feels the event center will economically be beneficial to Georgetown. Carly Dunnell, 109 West 7th street was excited to hear about the event center and would like to have more events come to the downtown to help support the downtown business. There will be only 3 hours of music per event and feels the concerns were addressed. Ms. Donnell is in favor of more business to the downtown and she asks the Commissioners to support the event center. Kim Wolfman, 708 S. Austin Ave, feels there is a tremendous need for an event center in the downtown area. Todd White, 308 West 8 th Street stated he is a wedding photographer and has shot many weddings and it is outrageous to think wedding attendees leave drunk , use the bushes for bathrooms and scream obscenities. He understands concerns of the neighbors, but feels the applicant have addressed these issues. He is in support of the event center. Dee Rapp, 1008 East University gave a brief history of her bed and breakfast and obeys the city ordinances and the Bolh’s are willing to do what it takes to obey the ordinances included in the Special Use Permit. Ms. Rapp stated the Bohls love the building and they will work to preserve it. Time Hammond, 404 E. 7 th Street stated he lives more than 200 feet away from the building. Mr. Hammond stated people do not pay attention to the parking rules. He asked the commissioners not to be naive regarding the parking. He does not feel shopping will improve just because of the event center and feels it will create a totally unsafe environment. Chair Peña closed the Public Hearing. At this time Chair Peña moved for a 10 minute recess. Motion by Commissioner Cochran to Recommend to the City Council approval of the requested SUP for an Event Facility as well as the establishment of the Event Facility and Office uses and design as required by Ordinance 92-4 subject to the following conditions being added to the SUP: 1.Events shall be limited to a maximum of 225 guests; 2.Events shall start no earlier than 9:00 a.m., and shall end by 10:00 p.m. Sunday through Thursday and by 11:00 p.m. on Fridays and Saturdays; 3.Music and entertainment shall discontinue by 9:45 p.m. Sunday through Thursdays and by 10:45 p.m. on Fridays and Saturdays; 4.Alcoholic beverages shall not be served after 9:30 p.m. Sunday through Thursday and 10:30 p.m. on Fridays and Saturdays; 5.Any amplification, speaker or music source shall be required to be located entirely within the building; 6.A facility representative shall be required to be present on-site during all events; 7.A minimum of one security officer shall be required at any event exceeding 50 guests, with two required at events exceeding 100 guests; 8.Events serving alcohol shall require a state-licensed and certified bartender; 9.No direct retail sales of alcohol to the general public is permitted; 10.Primary entry to the building will be on the north side of the property for guests, vendors, and office usage; 11.No parking related to the event or office usage will be allowed on Myrtle Street and the adjacent residential area; 12.The applicant shall acquire a shared parking agreement, as outlined in the UDC, to address the parking demands of larger events prior to issuance of the Certificate of Occupancy. Second by Commissioner Brent. Approved. (7-0) 5.Directors Report: Rivery Blvd. extension. Make the Commissioner aware of the public meeting tomorrow night regarding the extension of Rivery Blvd. 6.Update on the Georgetown Transportation Advisory Board (GTAB) Meetings. Elect a representative from the Planning and Zoning Commission to serve on the Georgetown Transportation Advisory Board. Commissioner Rankin volunteered to serve as the P&Z representative to serve on the GTAB Board. 7.Elect a representative from the Planning and Zoning Commission to serve on the Zoning Board of Adjustment. Commissioner Cochran volunteered to serve as the P&Z representative to serve on the Zoning Board of Adjustment. 8.Questions or comments from Commissioners-in-Training about the actions and matters considered on this agenda. NA 9.Reminder of the March 19, 2013, Planning and Zoning Commission meeting. 10.Motion to Adjourn at 8:44 p.m. Notice of Meeting of the Planning and Zoning Commission City of Georgetown, Texas Tuesday,,,, February 5, 2013 The Planning and Zoning Commission will meet on Tuesday, February 5, 2013 at 06:00 PM in the Council Chambers, located at 101 E. 7th Street, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Planning and Zoning Commission Members: Ercel Brashear, Chair; Porter Cochran, Vice-chair; Annette Montgomery, Secretary; Sally Pell, John Horne, Roland Peña and Robert Massad Commissioners in Training: Scott Rankin Planning and Zoning Commission meets every first Tuesday of the month at 6:00 p.m. unless otherwise specified. Call to Order at 06:00 PM Call to Order Pledge of Allegiance Comments from the Chair Welcome and Meeting Procedures Action from Executive Session Public Wishing to Address the Commission On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Chamber. Clearly print your name and the letter of the item on which you wish to speak and present it to the Recording Secretary on the dais, preferably prior to the start of the meeting. You will be called forward to speak when the Commission considers that item. Speakers shall be allowed a maximum of three minutes to speak, but may take up to six minutes if another individual who signs up to speak yields the time to the speaker. On a subject not posted on the agenda: Persons may add an item to a future Commission agenda by contacting the Recording Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the topic they would like to address and their name. The Recording Secretary can be reached at 512/930-3575. 1. As of the deadline for this agenda, no persons were signed up to speak on items other than what was posted on the agenda. Consent Agenda The Consent Agenda includes non-controversial and routine items that the Commission may act on with one single vote. A Commissioner or any member of the public may request that any item from the Consent Agenda be pulled in order that the Commission discuss and act upon it individually as part of the Regular Agenda. The Planning and Zoning Commission's approval of an item on the Consent Agenda will be consistent with the staff recommendation described in the report, unless otherwise noted. 2.Consideration of the Minutes of the December 18, 2012 meeting of the Planning and Zoning Commission. Regular Agenda 3.Public Hearing and possible action on a Rezoning from the Agriculture (AG) District to the Public Facilities (PF) District for 10.0 acres out of the Dyches Survey , known as Rock Springs Hospital. REZ-2012-019 (Jordan Maddox) Staff Report 4.Consideration and possible action regarding procedures for the 2030 Comprehensive Plan Annual Update and 5-Year Revision. (Jordan Maddox) Staff Report 5.Public Hearing and possible action on a Rezoning from the Residential Single-Family (RS) District to the Two-Family (TF) District for Quail Meadow Unit 3, Block 10, Lots 2, 3, and 4 Amended, Lot 3A, located at 2505 Oak Lane, and from Local Commercial (C-1) District to the Two-Family (TF) District for Quail Meadow Unit 3, Block 10, Lots 2, 3, and 4 Amended, Lot 2A, located at 2507 Oak Lane. REZ-2012-020 (Mike Elabarger) Staff Report 6.Discussion and possible action regarding the Unified Development Code amendment procedures 7.Update on the Georgetown Transportation Advisory Board (GTAB) Meetings. (Annette Montgomery) 8.Questions or comments from Commissioners-in-Training about the actions and matters considered on this agenda. 9.Reminder of the February 19, 2013, Planning and Zoning Commission meeting. 10.Adjourn Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2013, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Minutes of the Meeting of the Planning and Zoning Commission City of Georgetown, Texas Tuesday, February 5, 2013 The Planning and Zoning Commission of the City of Georgetown, Texas, met on Tuesday , February 5, 2013. Members Present: Ercel Brashear, Chair; Porter Cochran, Annette Montgomery, Roland Peña Sally Pell, John Horne, and Robert Massad Commissioners in Training: Scott Rankin Members Absent: NA Staff Present: Andrew Spurgin, Planning Director, Jordan Maddox, Principal Planner, Mike Elabarger, Planner and Stephanie McNickle, Recording Secretary. Minutes Regular Meeting Chair Brashear called the meeting to order at 6:00 p.m. and led the Pledge of Allegiance. Chair Brashear stated the order of the meeting and that those who speak must turn in a speaker form to the recording secretary before the item that they wish to address begins. Each speaker is permitted to address the Commission once for each item, for a maximum of three (3) minutes, unless otherwise agreed to before the meeting begins. 1.As of the deadline for this agenda, no persons were signed up to speak on items other than what was posted on the agenda. Consent Agenda The Consent Agenda includes non-controversial and routine items that the Commission may act on with one single vote. A Commissioner or any member of the public may request that any item from the Consent Agenda be pulled in order that the Commission discuss and act upon it individually as part of the Regular Agenda. The Planning and Zoning Commission's approval of an item on the Consent Agenda will be consistent with the staff recommendation described in the report, unless otherwise noted. 2. Consideration of the Minutes of the December 18, 2012 meeting of the Planning and Zoning Commission. Motion by Commissioner Pell to approve the consent agenda including the minutes from the December 18, 2012 Planning and Zoning meeting. Second by Commissioner Horne. Approved. (7-0) Regular Agenda 3.Public Hearing and possible action on a Rezoning from the Agriculture (AG) District to the Public Facilities (PF) District for 10.0 acres out of the Dyches Survey , known as Rock Springs Hospital. REZ-2012-019 (Jordan Maddox) Staff report by Jordan Maddox. The applicant has requested a rezoning as a companion to a voluntary annexation petition for the developing Rock Springs hospital site. The application is for the Public Facilities District on the 10-acre tract, per the terms of a development agreement that was approved for the property in October 2012. The use of the property is a mental health facility (UDC-classifies as a Psychiatric Hospital) and, per the provisions of the agreement, has site plan and construction plan approvals prior to annexation and zoning. The hospital is currently under construction. Staff is supportive of the rezoning for the reasons described in this report , and due to the fact that this was considered extensively at the time of the development agreement. Chair Brashear invited the applicant. The applicant was not present. Chair Brashear opened the Public Hearing. No one came forward to address the Commissioners, the Public Hearing was closed. Motion by Commissioner Massad to recommend to City Council the Rezoning from the Agriculture (AG) District to Public Facilities (PF) District for 10.0 acres in the Dyches Survey, to be known as Rock Springs Hospital, located on SE Inner Loop subject to the annexation of the property into the city limits being approved by City Council. Second by Commissioner Peña. Approved. (7-0) At this time Chair Brashear asked for item #5 to be presented prior to item #4. 5.Public Hearing and possible action on a Rezoning from the Residential Single-Family (RS) District to the Two-Family (TF) District for Quail Meadow Unit 3, Block 10, Lots 2, 3, and 4 Amended, Lot 3A, located at 2505 Oak Lane, and from Local Commercial (C-1) District to the Two-Family (TF) District for Quail Meadow Unit 3, Block 10, Lots 2, 3, and 4 Amended, Lot 2A, located at 2507 Oak Lane. REZ-2012-020 (Mike Elabarger) Staff report by Mike Elabager . The applicant seeks to rezone the properties from Local Commercial (C-1) and Residential Single-family (RS) to the Two Family (TF) District in order to develop a two-family use (one structure with two dwellings units) on each platted lot. The subject lots are part of an original 8.26 acre subdivision named Quail Meadow Unit III, which was recorded with Williamson County in 1976, and created three blocks with a total of 19 lots. The land containing the subdivision was annexed into the City in 1974 and established the existing zoning designations (which were subsequently modified with adoption of the Unified Development Code in 2003). The property has a Future Land Use designation of Mixed Use Neighborhood Center (MUNC), which supports neighborhood supporting commercial and retail uses as well as moderate density residential. Staff reviewed and is in support of the proposed application. Chair Brashear invited the applicant. The applicant was not present. Chair Brashear opened the Public Hearing. No one came forward to address the Commissioners. The Public Hearing was closed. Commissioners asked and staff responded to comment letters received from adjacent property owners’ location to the proposed property. Motion by Commissioner Montgomery to recommend to the City Council approval of the Rezoning for Quail Meadow, Unit III, Block 10, Lots 2, 3, and 4, Amended Plat, Lot 2A, from Local Commercial (C-1) District to Two-Family District, and Quail Meadow, Unit III, Block 10, Lots 2, 3, and 4, Amended Plat, Lot 3A from Residential Single-family (RS) District to Two-family (TF) District. Second by Commissioner Peña. Approved. (7-0) 4.Consideration and possible action regarding procedures for the 2030 Comprehensive Plan Annual Update and 5-Year Revision. (Jordan Maddox) Recently, the Georgetown City Council has taken a new approach to short- and long-term budgetary policy by moving towards 5-year business plans and financial projections. This strategy coincided with a visioning exercise, where the Council determined their priorities and goals for action. Due to this recent focus by the City Council and their priorities, among other reasons detailed below, a major revision to the 2030 Plan does not appear warranted at this time. Staff is recommending that the 5-Year Revision envisioned in the 2030 Plan be delayed for several reasons , including: •The pending water utility merger between Georgetown Utility Systems and Chisholm Trail Special Utility District, and the impending effects on land use and resource planning. •The initial implementation of the Business Plans that were the result of the Council’s visioning process. •The potential for Endangered Species listing of the Georgetown Salamander and that action’s uncertain impacts on development. •Staff, Council, and the public already have the mechanism to seek and approve amendments to the comprehensive plan during the annual cycle and throughout the year. This allows the City to react to many unforeseen events , such as major new development projects, transportation changes, economic development opportunities and civic improvements such as public facilities and parkland. Staff proposes that the City continue to move forward with the annual update process with periodic reports and amendments as necessary until such time that staff and/or the City Council believe that there is significant value in an extensive revision that will help propel the community forward. Motion by Commissioner Peña to recommend to City Council to delay the 5 year revision of the 2030 Comprehensive Plan until no later than 2018. Second by Commissioner Horne. Approved. (7-0) 6. Discussion and possible action regarding the Unified Development Code amendment procedures. Staff report by Planning Director Andrew Spurgin. Spurgin stated there have been several discussions between staff and City Council on how the UDC update process would be handled moving forward. He stated in the past a Task Force was created and whoever showed up would be the parties debating the relevant issues and their suggestions would be brought forward as a proposal. In the past, there have been formal recommendations made and forwarded without input by the broader community. Spurgin suggested meetings to be more formalized and more accountable to the Commission and City Council and asked for direction from the Commission as staff continues to have discussions with City Council. Spurgin stated there are three different models the Commission can consider. 1.Create a standing committee that would deal with UDC amendments including one or more Commissioners would take part and appoint a group of community stakeholders. 2.City Council creates a task force or a committee. 3.As topics come up staff would approach the Commission and would create ad-hoc groups designated to address specific amendments in the UDC. All amendments to the Unified Development Code would be brought forward to the Planning and Zoning Commission to review and recommendations made to City Council. Commissioner Cochran stated the past Task Force meeting she attended has been poorly attended. Commissioner Pell asked how these models would be different than what has been done previously. Chair Brashear suggested appointing people on a case-by-case basis who are specifically tasked to pursue a resolution for a specific set of issues. He suggested the actual task membership be generated based upon the issue to be resolved. These individual committees would operate as stand-alone entities, terminating once their report has been acted on by the P&Z and the Council. . Motion by Commissioner Peña to recommend to City Council to consider granting staff the flexibility to request topic base committees as needed to address proposed amendment to the Unified Development Code. Second by Commissioner Cochran. Approved. (7-0) 7.Update on the Georgetown Transportation Advisory Board (GTAB) Meetings. (Annette Montgomery) Commissioner Montgomery gave an update report from the last GTAB meeting. 8.Questions or comments from Commissioners-in-Training about the actions and matters considered on this agenda. NA 9.Reminder of the February 19, 2013, Planning and Zoning Commission meeting. The next Planning and Zoning meeting is scheduled for March 5, 2013. 10.Motion to adjourn at 6:37pm Notice of Meeting of the Planning and Zoning Commission City of Georgetown, Texas Tuesday,,,, January 15, 2013 The Planning and Zoning Commission will meet on Tuesday, January 15, 2013 at 03:00 PM in the Williamson Conference Room, Georgetown Municipal Complex, located at 300-1 Industrial Ave., Georgetown, TX 78626 If you need accommodations for a disability, please notify the city in advance. Planning and Zoning Commission Members: Ercel Brashear, Chair; Porter Cochran, Vice-chair; Annette Montgomery, Secretary; Sally Pell, John Horne, Roland Peña and Robert Massad Commissioners in Training: Scott Rankin Planning and Zoning Commission meets every first Tuesday of the month at 6:00 p.m. unless otherwise specified. Call to Order at 03:00 PM Members of the Planning and Zoning Commission may or may not be in attendance for two workshops, Tuesday, January 15, 2013 at 3:00 p.m. and 5:00 p.m. This workshop will review the process of a new electronic (paperless) tracking and review system that will be implemented by the Planning Department. The Commissioners have been invited to attend this informational workshop, and no action will be taken. Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2013, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary