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HomeMy WebLinkAboutPAREB_Agenda&Minutes_2011Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, December 8, 2011 The Parks and Recreation Board will meet on Thursday, December 8, 2011 at 06:30 PM in the Bob Laemel Residence, located at 101 Laverne Terrace, Georgetown, Texas 78628. If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Daniel Dance, Jean Houck, John Hesser, Keith Fruge, Robert Laemel, Shane Morris, Syed Warisi Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 06:30 PM 1. Holiday Board Dinner 2. Adjourn Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, November 10, 2011 The Parks and Recreation Board will meet on Thursday, November 10, 2011 at 06:30 PM in the Parks and Recreation Administration Building Conference Room, located at 1101 N. College, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Daniel Dance, Jean Houck, John Hesser, Robert Laemel, Shane Morris, Syed Warisi Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 06:30 PM 1.Call to order 2.Roll call 3.Executive Session Sec. 551.072 Deliberation about Real Property A.Discussion and deliberation concerning proposed real estate purchase of a 17 acre tract along the South San Gabriel River on Hwy 29 for parkland 4.Discussion and possible action on art design for the low water bridge at Blue Hole Park and the hike and bike trail 5.Discussion and presentation on indoor pool utilization 6.Discussion and presentation on Tennis Center capital replacement costs and priorities 7.Discussion and possible action on considering the pyramid pricing model for parks and recreation programs 8.Update on Trail RFQ process and timeline 9.Update on Make a Splash national swim program – Jean Houck 10.Update from Friends of Georgetown Parks and Recreation – Houck 11.Discussion of Parks and Recreation Monthly Review for October 12.Approve minutes from the October 13, 2011 meeting 13.Future agenda items 14.Adjourn Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, November 10, 2011 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , November 10, 2011. Members Present: Daniel Dance, Jean Houck, John Hesser, Robert Laemel, Shane Morris, Syed Warisi Members Absent: Staff Present: Kimberly Garrett, Jill Kellum, Paul Brandenburg, Laurie Brewer, Traci Stengle Micki Ross attended as a guest. Minutes Regular Meeting 1.Call to order The meeting was called to order by Daniel Dance at 6:30 PM. 2.Roll call Daniel Dance, John Hesser, Shane Morris, Syed Warisi, Jean Houck, Bob Laemel City Staff: Paul Brandenburg, Laurie Brewer, Kimberly Garrett, Jill Kellum, Traci Stengle Guest: Micki Ross 3.Executive Session Sec. 551.072 Deliberation about Real Property A.Discussion and deliberation concerning proposed real estate purchase of a 17 acre tract along the South San Gabriel River on Hwy 29 for parkland Executive Session was closed. Bob Laemel made a motion to recommend that the Parks and Recreation Board recommend purchase of a 17 acre tract along the South San Gabriel River on Hwy 29 for parkland as proposed and Jean Houck seconded the motion. There was some discussion. The motion passed 5 – 1, with John Hesser opposing. 4.Discussion and possible action on art design for the low water bridge at Blue Hole Park and the hike and bike trail Kimberly Garrett presented proposed artwork to be implemented by a local restaurant close to Blue Hole Park. She stated the landowner will pay for the art on the bridge and anything park related. She explained that it is glow in the dark paint and is intended to be viewed at night. She stated it would connect to the downtown area. The Historic and Architectural Review Commission, HARC, would also have to approve this. The artist has some work on the River Walk in San Antonio. Parks Board appreciates this being presented to the board. The board would not like to take action on this item. The board would like to see concepts that are more culturally aesthetic to Georgetown. 5.Discussion and presentation on indoor pool utilization Kimberly Garrett presented information collected on the usage of the indoor pool at the Recreation Center. Bob Laemel asked if the pool can be reserved on Saturday. Kimberly Garrett stated they like to keep the pool open for families during this time. Staff feels there is too much of a conflict with our current program. They feel it causes a problem with the training that we already provide. Daniel Dance suggested that the needs can be met with the current offerings that we provide and currently having an organized training that goes against our policy. 6.Discussion and presentation on Tennis Center capital replacement costs and priorities Kimberly Garrett presented information on cost estimates for capital replacement costs, priorities from the staff and history of the property including maintenance and repairs that have been done to the property since the City of Georgetown purchased it. Kimberly Garrett stated Musco Lighting did a cost estimate and stated the facility was unique as the courts are close together and the poles are positioned incorrectly. Traci Stengle stated the idea of lights is to have more programming at night and 5 of the 11 courts have been updated in the past 2 years. Traci Stengle explained that if Musco Lighting installed high mast lighting it would cost $250,000.00. Traci Stengle stated we have worked with what we have by installing new fixtures and lights which is better but is still below average. Traci Stengle explained that each lighting company has a formula for best lighting for their own product, their poles, etc. and since the lights there are so old and not correctly placed there is not a formula for aiming light in the correct location for them. She explained they hope to tweak the lights for better lighting with the assistance of an experienced contractor. Bob Laemel asked how much money was used to update two courts. Traci Stengle stated it was approximately $12,000.00. Bob Laemel stated he would like to see a professional adjust the lights instead of it done by the facilities department as he feels they are not adjusted correctly and they need to be done correctly or money is being thrown down the drain. Bob Laemel stated he would like to see the courts resurfaced and not see the $35,000.00 thrown down the drain if not done properly for the lights. Kimberly Garrett showed that the lights were never addressed in the past and that the courts were always addressed. Bob Laemel stated if there is money in capital improvements for tennis and the courts being number one priority he would suggest doing that and he would be totally opposed to facilities working on the lights and would hate to see the City of Georgetown throw another $35,000.00 to fix these lights and come out with no more candle power than you have and shadows than you have. John Hesser states that the Tennis Center is doing a good job with what they have. The programming with reaching the children and participation is going good. Traci Stengle stated that in 2013 the top 4 courts will have some maintenance done to bring them up to higher standards. 7.Discussion and possible action on considering the pyramid pricing model for parks and recreation programs Kimberly Garrett presented and explained a pyramid methodology of subsidy allocation/cost recovery goals. The staff is currently gathering and listing all programs that we offer and how they are allocated into this pyramid associated to costs and the fee we collect with each program. The Parks and Recreation department is working with the Finance Department to determine the indirect costs; administrative cost, building, overhead, and employee costs. Daniel Dance asked how this will help. Kimberly Garrett stated it will justify the fees and costs of the programs and the priorities which will eventually be presented to City Council to show how we are trying to make the department self sufficient. Kimberly Garrett explained the community benefits and what citizens expect to be provided for their tax dollars such as parks, playgrounds, trails, pools and special events. The pyramid would identify which programs would be self sufficient to the community offerings that are totally subsidized. John Hesser stated he would recommend having a statement that outlines the philosophy that says these programs , events or amenities are provided and anything outside this range there are expenses to the potential user. He stated that people need to understand that even though you are paying you are getting a gift at the same time. Kimberly Garrett stated this would lead into a vision statement and a mission statement for Parks and Recreation. John Hesser stated that what he loves about a mission statement , if you get it approved by City Council, everything fits into it and the job is half done. Bob Laemel stated the pyramid puts everything in perspective based on programming . You look at what is sufficient and non sufficient and what is free. Kimberly Garrett stated that the entire realm of providing recreation and paying for services has changed over the last several years. Kimberly Garrett explained that not everything is revenue generating and that quality of life and education is an aspect that has to be considered. Bob Laemel made a motion to endorse the cost recovery methodology presented for the Parks and Recreation Department for the City of Georgetown and the motion was seconded by John Hesser and the motion passed by unanimous vote. 8.Update on Trail RFQ process and timeline John Hesser stated the committee is meeting for the first time next week and there will be an update next meeting. There was some discussion on the timeline for the project and the amount of time it took to get this project started. 9.Update on Make a Splash national swim program – Jean Houck Jean Houck stated the Make a Splash application is done and are waiting for approval. Then the City of Georgetown would need to endorse them to be on the insurance policy. 10.Update from Friends of Georgetown Parks and Recreation (FGPR) – Houck Bob Laemel stated the Friends of Georgetown Parks and Recreation (FGPR) have developed a budget. FGPR have met with Zelinda Richards with the homeless teen group. Bob Laemel stated that FGPR have provided close to $600.00 providing assistance to families and youth for all different programs. They are looking for board members and wanting to increase their membership. They are inviting past Parks and Recreation Board members to the meeting to get them interested. 11.Discussion of Parks and Recreation Monthly Review for October John Hesser brought up ideas of the cemetery becoming break even and it will be put on a future agenda. There was a correction to be made to the Georgetown Learn to Swims information. It should state “at no cost to the participant”. Bob Laemel would like to compliment the Senior Program Coordinator for all the work he is doing with programming. 12.Approve minutes from the October 13, 2011 meeting Bob Laemel made a motion to approve the minutes and it was seconded by John Hesser and the motion passed by unanimous vote. 13.Future agenda items 14.Adjourn Bob Laemel made a motion to adjourn. The meeting adjourned at 9:07 pm. _______________________________________ _____________________________________ Daniel Dance, Chair Parks/Recreation Board Jean Houck, Secretary Parks/Recreation Board Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, October 13, 2011 The Parks and Recreation Board will meet on Thursday, October 13, 2011 at 07:00 PM in the Parks and Recreation Administration Building Conference Room , located at 1101 N. College, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Daniel Dance, Jean Houck, Jim Hailey, John Hesser, Robert Laemel, Shane Morris, Syed Warisi Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1.Call to order 2.Roll call 3.Citizen Wishing to Address the Board a.Reserving a lane at the indoor pool for training – Jamie Carlilie 4.Discussion and possible action on recommending approval of the preliminary conceptual plan with respect to San Gabriel Park and the realignment of FM 971 with the details of refining the parking alternatives to allow for maximum use of the vacated Right Of Way during the roadway design phase – Rebecca Bray, Klotz Associates 5.Staff presentation on programs and services offered at the Georgetown Tennis Center – Traci Stengle, Special Services Superintendent 6.Update on the 2011/2012 Budget for Parks and Recreation 7.Update on the Make a Splash National Swim Program – Jean Houck 8.Update from Friends of Georgetown Parks and Recreation – Jean Houck 9.Discuss on December Parks Board meeting 10.Discussion of Parks and Recreation Monthly Review for September 11.Approve minutes from the September 8th meeting 12.Future agenda items 13.Adjourn Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, October 13, 2011 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , October 13, 2011. Members Present: Daniel Dance, Jean Houck, John Hesser, Robert Laemel, Syed Warisi Members Absent: Shane Morris Staff Present: Kimberly Garrett, Tania Moody Minutes Regular Meeting 1.Call to order Daniel Dance called the meeting to order at 6:57 pm. 2.Roll call 3.Citizen Wishing to Address the Board Reserving a lane at the indoor pool for training – Jamie Carlilie Jamie Carlile introduced himself as a member of the Georgetown Triathletes. He said their group is looking for a pool to call home. They would like to reserve lane space at the indoor pool for their group to practice. The membership fee for their group is $40.00 a year. Jamie Carlile asked who is allowed to reserve a lane and who is not allowed to reserve. Their ideal rental time would be 5:30 am to 6:30 am. Stephanie Darimont, Aquatics Coordinator for the City of Georgetown , stated that there are not available rental lanes during that time period and there must be open lanes for members. Staff said lane rental is based on availability. Jamie Carlile said they have 30 members in their group and usually have 6 swimmers at a time. Jean Houck explained that members of the recreation center need to have lanes available for swimming as that is part of their membership. Syed Warisi recommended they check with Southwestern University for available lane usage. John Hesser asked if there was a conflict having both groups. Stephanie Darimont explained that the City of Georgetown’s Recreation Center offers a triathlon training class. The Georgetown Triathletes are an organized group not associated with the Recreation Center. Jean Houck also pointed out that the Recreation Center is currently serving 3 high schools at this time. At any given time, there needs to be at least 4 lanes available for free swim out of the 8 total lanes. Daniel Dance asked what the non peak times were and how attendance was tracked. Stephanie Darimont explained that attendance is taken on the half hour and the booking system tracks rentals. John Hesser asked if staff was trying to find a way to accommodate the group. Kimberly Garrett stated that staff has been in communication with the president of the Georgetown Triathletes and a resolution had been decided upon. John Hesser asked if another pool was available. The only other heated pool is the Village and it is used by both high schools. Jean Houck stated that it is pretty unheard of for a group to reserve a lane without a fee. Jean Houck explained that the individuals could come and train on their own with a training guide from their coach. Daniel Dance asked if people came in and paid a daily fee just to swim. Stephanie Darimont stated that they do. The board asked that pool utilization numbers and peak and down times be presented at the next meeting. 4.Discussion and possible action on recommending approval of the preliminary conceptual plan with respect to San Gabriel Park and the realignment of FM 971 with the details of refining the parking alternatives to allow for maximum use of the vacated Right Of Way during the roadway design phase – Rebecca Bray, Klotz Associates Ed Polasek, Transportation Director for the City of Georgetown , introduced Rebecca Bray with Klotz Associates to the board. Klotz Associates has been commissioned to build a bridge from IH35 to FM971. They have worked on many alignments to minimize impact through San Gabriel Park. Board members were shown the proposed alignment and the impact to the park and amenities. They are trying to save as many heritage trees as possible. With the proposed alignment, we will lose one practice soccer field. The conceptual plan turns FM 971 into abandoned right of way and can be turned back into parkland. Klotz Associates presented a proposed layout to make the vacated right of way into parking. This plan was only conceptual; the alignment approval is more critical right now. There would be an underground tunnel under FM 971 for people to safely get from one side of the road to the other. Bob Laemel asked where funding would come from for this project. The funding would be from the 2008 road bonds. Daniel Dance said he would like to see other options in lieu of parking for the vacated area. John Hesser asked if the vacated area could be sold to a commercial buyer. Parkland cannot be sold without a vote of the people. Bob Laemel suggested a contest for the use of the parkland. Jean Houck made a motion to recommend approval of the preliminary conceptual plan with respect to San Gabriel Park and the realignment of FM 971 with the details of the vacated right of way to be decided during the roadway design phase and John Hesser seconded the motion and the motion passed by unanimous vote. 5.Staff presentation on programs and services offered at the Georgetown Tennis Center – Traci Stengle, Special Services Superintendent Traci Stengle, Special Services Superintendent for the City of Georgetown , introduced herself and explained the programs and services offered at the Georgetown Tennis Center. Bob Laemel asked about getting a cost estimate for court restoration and lights along with a staff prioritization of capital improvements. Staff indicated that this information would be gathered and presented. 6.Update on the 2011/2012 Budget for Parks and Recreation Kimberly Garrett said the new budget for Parks and Recreation started October 1 st. . During the budget approval process , two operational items were reduced, one being public swimming pool time and the other contract maintenance for park mowing. There was money funded to operate a special needs camp this summer in addition to some funds for capital maintenance. The City Council did vote to delay the design of the amphitheater for one year. The trail extension will still go through as planned. Once an architect is chosen, design will take 4-6 months and then another 6 months for construction. 7.Update on the Make a Splash National Swim Program – Jean Houck There was nothing to update and this item will be on the agenda next month. Jean Houck will have information on the program at that time. 8.Update from Friends of Georgetown Parks and Recreation – Jean Houck The Friends of Georgetown Parks and Recreation had their annual meeting on September 19, 2011. Jean Houck passed out the Annual Report. The group has decided to alternate having a working meeting one month and then a regular meeting the next month. The budget committee will work to set a budget for the next year for upcoming programs. The Friends of Georgetown Parks and Recreation is working on setting up advocacy groups to support and advocate for programs. Jean Houck also announced that letters will be sent out soon for renewals for corporate sponsorships. 9.Discuss on December Parks Board meeting It was discussed that the December meeting be held at Bob Laemel’s house similar to last year. This year board members would like to invite previous board members and the members of the Friends of Georgetown Parks and Recreation. 10.Discussion of Parks and Recreation Monthly Review for September Clarification was made in reference to the aquatics section. It sounded as if the parks and recreation department was offering swim lessons at no cost but it is no cost to the participants who have sponsorship from the Friends of Georgetown Parks and Recreation as they are paying for the lessons. The Recreation Center was a host site for a high school swim meet and received many compliments. Bob Laemel asked about the possibility of artificial turf on athletic fields. It was explained that the cost for artificial turf is approximately $500,000 per field. Bob Laemel also gave kudos about the social media used to promote the senior programs. 11.Approve minutes from the September 8th meeting Bob Laemel made a motion to approve the minutes and the motion was seconded by John Hesser and the motion passed by unanimous vote. 12.Future agenda items 13.Adjourn Jean Houck made a motion to adjourn the meeting. _______________________________________ _____________________________________ Daniel Dance, Chair Parks/Recreation Board Jean Houck, Secretary Parks/Recreation Board Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, September 8, 2011 The Parks and Recreation Board will meet on Thursday, September 8, 2011 at 07:00 PM in the Parks and Recreation Administration Building Conference Room, located at 1101 N. College, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Daniel Dance, Jean Houck, Jim Hailey, John Hesser, Robert Laemel, Shane Morris, Syed Warisi Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1.Call to order 2.Roll call 3.Update on the Make a Splash National Swim Program – Houck 4.Update on status of RFQ’s for park projects – Garrett 5.Parks and Recreation budget update – Garrett 6.Discussion on how Parks and Recreation Board can help the Parks and Recreation Department – Garrett 7.Opportunities for Parks and Recreation Board involvement: Urban Farming Workshop and Unified Development Code Update - Garrett 8.Update from Friends of Georgetown Parks and Recreation – Houck 9.Discussion on the partnership between GPARD and Exceptional Georgetown Alliance as it relates to inclusion – Dance 10.Discussion of Parks and Recreation Monthly Review for August 11.Approve minutes from the August 11th meeting 12.Future agenda items 13.Adjourn Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, September 8, 2011 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , September 8, 2011. Members Present: Daniel Dance, Jean Houck, John Hesser, Robert Laemel, Shane Morris, Syed Warisi Members Absent: Jim Hailey Staff Present: Kimberly Garrett, Tania Moody Minutes Regular Meeting 1.Call to order The meeting was called to order at 7:00 pm by Robert Laemel. 2. Roll call 3. Update on the Make a Splash National Swim Program – Houck Kimberly Garrett spoke to the city’s insurance carrier , TML, concerning the insurance requirement for membership, and private organizations are not permitted to be members of TML, but they can issue an endorsement to list USA Swimming as an additional insurer. Jean Houck will follow up with USA Swimming to verify all angles of liability issues. 4. Update on status of RFQ’s for park projects – Garrett Kimberly Garrett stated that a committee has been appointed for selecting an architect for the amphitheater but they have not met. There is an item on the City Council meeting for Tuesday, September 13th where the Finance department will ask City Council for direction if the selection committee should proceed due to economic climate. 5. Parks and Recreation budget update – Garrett Kimberly Garrett explained the recent budget process and some of the budget cuts that were proposed. She explained that the budget must be approved by September 27th. 6. Discussion on how Parks and Recreation Board can help the Parks and Recreation Department – Garrett Kimberly Garrett stated the board can help the Parks and Recreation department by getting into the community and networking with City Council to advocate for the Parks and Recreation Department. Everyone needs to know what services are offered through the department and where facilities are located. 7. Opportunities for Parks and Recreation Board involvement: Urban Farming Workshop and Unified Development Code Update - Garrett Kimberly Garrett stated that councilmember , Rachael Jonrowe, wanted to see what interest the citizens had about urban farming. Rachael Jonrowe’s idea is to expand community gardens in neighborhood parks. Kimberly Garrett stated that John Hesser started the community garden in Sun City and he gave Kimberly Garrett and Rachael Jonrowe a tour and explained the operation of the garden. Kimberly Garrett stated there will be an open house workshop on urban farming Thursday, September 15, 2011 and encouraged the board members to attend. Kimberly Garrett stated the Unified Development Code (UDC) governs the building guidelines for the City of Georgetown. Parkland Dedication is part of the UDC. She stated Chapter 13, which includes the parkland dedication, will be under review soon. The Planning Department wants to consider updating the Parkland Dedication section to implement the goals of the park masterplan. She stated there is a UDC Taskforce and this is an opportunity to change the Parkland Dedication ordinance. 8. Update from Friends of Georgetown Parks and Recreation – Houck ·The Friends of Georgetown Parks and Recreation (FGPR) did not meet for their regular monthly meeting due to Labor Day and the annual meeting is scheduled for September 19, 2011 at 7:30 pm. ·Jean Houck has contacted the Texas Federated Women’s Club for a grant . The consideration is for a $400.00 grant to be used for goggles and caps. ·Bob Laemel states they have received numerous applications for assistance. The Parks Bucks application is attached to the application for assistance. The Boys and Girls Club in Georgetown have 100 children that would benefit from the Learn to Swim program. The need is great and more funds are needed. ·There was additional discussion about financial goals for the FGPR. 9. Discussion on the partnership between GPARD and Exceptional Georgetown Alliance as it relates to inclusion – Dance Kimberly Garrett stated the $15,000 for summer camp is still included in the budget to partner with EGA . The $15,000 will fund the Let’s Make a Friend Camp which is in June. Daniel Dance asked if there were any other inclusion activities. Kimberly Garrett explained about the special needs dances that are held throughout the year. There is a fee to attend to offset the expenses of the DJ and food. Boo Run is a fundraiser for EGA. The funds raised will be used for the staff to run the camp. Parks and Recreation will be the administrator of the camp. Daniel Dance asked if the Parks and Recreation Department could help promote or raise awareness for the Boo Run since there is some connection with EGA. Kimberly Garrett stated the information can be posted at the Recreation Center. 10. Discussion of Parks and Recreation Monthly Review for August Bob Laemel praised the Parks and Recreation staff for the programming that is offered and run throughout the summer. There was some discussion on the monthly review. 11. Approve minutes from the August 11th meeting Jean Houck made a motion to approve the minutes . There was discussion for corrections to the minutes for Item 8. John Hesser would like the minutes to be corrected to state: The Census was correct that 38% percent of the population is over 55 but Sun City residents represent a majority of the 38% of the population. Bob Laemel made a motion to approve the minutes as amended and John Hesser seconded the motion. The motion was approved by unanimous vote. 12. Future agenda items Bob Laemel wanted the minutes to reflect the great article and picture in the TRAPS magazine for the gold medal that the Parks and Recreation Department won in March. 13. Adjourn John Hesser made a motion to adjourn the meeting . The meeting adjourned. ____________________________________________________________________________ Daniel Dance, Chair Parks/Recreation Board Jean Houck, Secretary Parks/Recreation Board Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, August 11, 2011 The Parks and Recreation Board will meet on Thursday, August 11, 2011 at 07:00 PM in the Parks and Recreation Administration Building Conference Room , located at 1101 N. College, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Daniel Dance, Jean Houck, Jim Hailey, John Hesser, Robert Laemel, Shane Morris, Syed Warisi Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1.Call to order 2.Roll call 3.Discussion and possible action on the Parks and Recreation Department adopting the Make a Splash National Swim Program – Laemel 4.Discussion and possible action on citizen requests for maintenance to the Bark Park -Laemel 5.Consideration and possible recommendation to approve a Lease Agreement with Georgetown Youth Baseball Association at the San Gabriel Youth Fields for the operation of a youth baseball program to benefit the City of Georgetown area – Garrett 6.Discussion and possible action on naming park facilities - Garrett 7.Update on architect selection for the trail project - Garrett 8.Discussion and possible action on 2010 Census Data and how it relates to senior programming - Laemel 9.Discussion on the partnership between GPARD and Exceptional Georgetown Alliance as it relates to inclusion - Dance 10.Update from Friends of Georgetown Parks and Recreation - Houck 11.Discussion of Parks and Recreation Monthly Review for July 12.Approve minutes from the July 7th meeting 13.Executive Session Sec. 551.072 Deliberation about Real Property A.Discussion and deliberation concerning proposed real estate purchase of a 17 acre tract along the South San Gabriel River on Hwy 29 for parkland. 14.Future agenda items 15.Adjourn Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, August 11, 2011 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , August 11, 2011. Members Present: Daniel Dance, Jean Houck, John Hesser, Robert Laemel, Shane Morris Members Absent: Syed Warisi, Jim Hailey Staff Present: Kimberly Garrett, Jill Kellum Minutes Regular Meeting 1.Call to order The meeting was called the order at 7:05 pm by Daniel Dance. 2.Roll call 3.Discussion and possible action on the Parks and Recreation Department adopting the Make a Splash National Swim Program – Laemel Jean Houck stated she is looking into how Georgetown Parks and Recreation can become a partner in the Make a Splash National Swim Program . She would like the blessing from the board for the city to apply to become a local partner . Make a Splash is a program offered by USA Swimming which is the governing body for swimming in the US. USA Swimming started a foundation in 2009 and has concentrated on the Make a Splash foundation. The foundation gives grant money and a national name to local programs. So far this year they have given out $249,000.00 in grants to programs like the Georgetown Swims program through the Friends of Georgetown Parks and Recreation. Jean Houck stated the Friends of Georgetown Parks and Recreation meet the criteria to apply for grants. Jean Houck states she needs proof of liability insurance for the facility to process the partnership application. Kimberly Garrett stated she would like to see staff move forward with the process. Robert Laemel made a motion to direct staff to proceed with the application process from the Make a Splash National Swim Program and the motion was seconded by Shane Morris and the motion was passed by unanimous vote. 4.Discussion and possible action on citizen requests for maintenance to the Bark Park –Laemel Robert Laemel stated a group supporting the Bark Park would like to see an addition to the existing concrete pad at the Bark Park and some lighting as you enter the Dog Park area. They are looking to raise money and join the Friends of Georgetown Parks and Recreation to help with improvements and work with the Georgetown Parks and Recreation Department for engineering and developing the improvements. The group has met with Eric Nuner, Assistant Director of Parks and Recreation, to discuss possible improvements. Robert Laemel wanted to present this information to the board for information only. No action was taken. 5.Consideration and possible recommendation to approve a Lease Agreement with Georgetown Youth Baseball Association at the San Gabriel Youth Fields for the operation of a youth baseball program to benefit the City of Georgetown area – Garrett Kimberly Garrett stated there has not been a lease in 20 years. John Hesser asked why the need for the lease. Kimberly Garrett stated the Georgetown Parks and Recreation Department receives complaints about GYBA and their operations to how they pick teams. The people complaining state that since GYBA use City of Georgetown property the City of Georgetown should have some controls over GYBA. The lease agreement takes this responsibility off the City of Georgetown and onto GYBA. Additionally, other groups have considered the possibility of leasing the fields as well. Kimberly Garrett stated it was solicited in the paper if any other interested parties wanted to operate a lease. There were no other parties that responded to the notice. Robert Laemel made a motion to recommend to City Council that the Georgetown Parks and Recreation Board approve the Lease Agreement with Georgetown Youth Baseball Association at the San Gabriel Youth Fields for the operation of a youth baseball program to benefit the City of Georgetown area and Jean Houck seconded the motion and the motion passed by unanimous vote. 6.Discussion and possible action on naming park facilities - Garrett Kimberly Garrett explained the City of Georgetown Policy for Naming City Facilities, Public Park Lands and Public Street. Garrett wanted the board to be aware of the policy if the board was approached by public with requests. 7.Update on architect selection for the trail project – Garrett Kimberly Garrett stated there were 16 requests for qualifications, RFQ’s, submitted for the Trail project and City Council has appointed a committee to review them. City Council appointed Tommy Gonzales, Pat Berryman, John Hesser, Mark Shepherd and Kimberly Garrett to be on this committee. There have not been dates set for review. 8.Discussion and possible action on 2010 Census Data and how it relates to senior programming – Laemel Kimberly Garrett explained some of the data from the 2010 Census. The Census was correct that 38% percent of the population is over 55 but Sun City residents represent a majority of the 38% of the population. Kimberly Garrett stated the Parks and Recreation Department is offering more senior programming and the senior program is growing. Robert Laemel asked if we use some of the social media to notify people of the programming that is offered. Daniel Dance asked if a form could be used to collect suggestions from people about what programming they would like to see and how they could be contacted. Kimberly Garrett states she will meet with the Senior Program Coordinator to discuss ways to contact seniors about programming. Shane Morris asked how to make people aware to sign up for the RSS feeds through the City of Georgetown. There was no action. 9.Discussion on the partnership between GPARD and Exceptional Georgetown Alliance as it relates to inclusion – Dance Kimberly Garrett stated this is the third year that the Georgetown Parks and Recreation Department (GPARD) has worked with the Exceptional Georgetown Alliance (EGA). In previous years, EGA would ask the city council for $15,000 through the City of Georgetown’s social service funding. EGA stated they would withdraw their application for social service funding if the City Council would fund the GPARD budget of $15,000 for a summer camp. EGA would not have to ask for the social service request funding every year and if the city council supported it, this would be the first step to a partnership for a special needs camp. There is $15,000 in the city manager’s proposed budget to city council to start that programming which is the amount EGA said was needed. The program will still be located at the schools and GPARD will assist with the hiring of the camp staff. Kimberly Garrett explained the City of Georgetown could gradually ask for money from city council to fund these programs and start with contracted personnel. Kimberly Garrett stated that we would still ask for a position to work on the inclusion process and the position could be utilized as a dual position with dual responsibilities. Daniel Dance asked about coming together with other cities to offer programs. Kimberly Garrett stated that people want to stay in their communities and have programming where they live. 10.Update from Friends of Georgetown Parks and Recreation – Houck The Friends of Georgetown Parks and Recreation did not meet in August and are preparing for their annual general September meeting where they will be electing new board members. Robert Laemel stated they have 2 new corporate sponsors CiCi’s pizza and Georgetown Therapy. Robert Laemel states they have received applications for assistance and sees the need for assistance in the community. The Friends of Georgetown Parks and Recreation continue to have the participants pay a portion of the expenses and they will be committed to participate in the program. Jean Houck states applications are located in more locations and they are getting more response to the program. 11.Discussion of Parks and Recreation Monthly Review for July There was minimal discussion on the Monthly Review. 12.Approve minutes from the July 7th meeting Jean Houck made a motion to approve the minutes and the motion was seconded by Robert Laemel and the motion passed by unanimous vote. 13.Executive Session Sec. 551.072 Deliberation about Real Property A.Discussion and deliberation concerning proposed real estate purchase of a 17 acre tract along the South San Gabriel River on Hwy 29 for parkland. The board went into executive session. Motion by Laemel, second by Morris to direct staff to explore the real estate purchase of the 17 acre tract along the South San Gabriel River on Hwy. 29 for parkland. Approved (7-0) 14.Future agenda items 15.Adjourn Daniel Dance made a motion to adjourn the meeting. ____________________________________________________________________________ Daniel Dance, Chair Parks/Recreation Board Jean Houck, Secretary Parks/Recreation Board Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, July 7, 2011 The Parks and Recreation Board will meet on Thursday, July 7, 2011 at 07:00 PM in the Parks and Recreation Administration Building Conference Room , located at 1101 N. College, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Daniel Dance, Jean Houck, Jim Hailey, John Hesser, Robert Laemel, Shane Morris, Syed Warisi Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1.Call to order 2.Roll call 3.Presentation from Georgetown Aero Modelers Club 4.Discussion regarding closing the cliffs at Blue Hole Park – Daniel Dance 5.Discussion and information regarding amphitheater progress 6.Discussion on Board Goals, Objectives, Timeline and Format – Daniel Dance 7.Discussion and possible action on Parks Bucks program 8.Update on National Parks and Recreation Month 9.Update from Friends of Georgetown Parks and Recreation 10.Discussion of Parks and Recreation Monthly Review for June 11.Approve minutes from the June 9th meeting 12.Future agenda items 13.Adjourn Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, July 7, 2011 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , July 7, 2011. Members Present: Daniel Dance, Jean Houck, Jim Hailey, John Hesser, Robert Laemel, Syed Warisi Members Absent: Shane Morris Staff Present: Kimberly Garrett, Jill Kellum Minutes Regular Meeting 1.Call to Order The meeting was called to order at 7:00 pm. 2.Roll Call 3.Presentation from Georgetown Aero Modelers Club Daniel Dance introduced Richard Rays with the Georgetown Aero Modelers Club. Richard Rays gave background information on the club. The club is looking for a new flying site in the area and is requesting help identifying an area from the Parks and Recreation Board with possible parkland or suggestions of other sites in the area. Bobby Galvez then gave a more extensive presentation of the club and their current location and their needs for a new site. They are looking for a permanent field for their club that is large enough to cover the safety issues which would require approximately 60 acres. The board offered suggestions to contact Williamson County and new parks that are being developed. Daniel Dance stated to the board the presentation was for information only and if the members have identifiable areas for the Georgetown Aero Modelers Club to pass the information to Kimberly Garrett. 4.Discussion regarding closing the cliffs at Blue Hole Park – Daniel Dance Kimberly Garrett gave a brief description of Blue Hole Park and how the city acquired the cliff area. She also explained how the ordinance works with closing the cliffs at Blue Hole Park. Board members discussed the pro and cons of closing the cliffs and the effectiveness of closing the cliffs. The board members asked if this issue could be revisited in 3 months. Kimberly Garrett suggested that a police report be obtained stating how many warnings, tickets or arrest there were after the cliffs were closed. Members would also like to know the liability of taking down the signs. 5.Discussion and information regarding amphitheater progress On June 28th City Council approved the selection committee. 6.Discussion on Board Goals, Objectives, Timeline and Format – Daniel Dance There was a brief discussion about the budget timeline and how City Council receives the board goals. Kimberly Garrett stated she was told that City Council receives all city appointed board’s goals as a package. Daniel Dance asked how the best way was to get information to City Council about goals. Kimberly Garrett stated the Parks and Recreation Board could have a formal workshop with City Council. Robert Laemel would like to set up a future workshop with City Council to clarify goals and objectives of the board. 7.Discussion and possible action on Parks Bucks program Kimberly Garrett presented a draft revision of the parks buck program. Robert Laemel made a motion to accept the Parks Buck program as presented with updated changes as of 03-10-11 and the motion was seconded by Jean Houck and the motion was approved by unanimous vote. 8.Update on National Parks and Recreation Month The July Parks and Recreation calendar is available at Parks and Recreation facilities. On July 12th at 6 pm the mayor will read a proclamation about Parks and Recreation Month. Eric Nuner will be attending the meeting and will introduce board members. 9.Update from Friends of Georgetown Parks and Recreation Jean Houck stated the monthly meeting of the Friends of Georgetown Parks and Recreation is scheduled for July 11th. A letter introducing the Friends of Georgetown Parks and Recreation was sent to the mayor and each council person, along with the Friends brochure and an application form. Robert Laemel stated the Friends group gave a presentation to the Sun City Kiwanis Club. 10.Discussion of Parks and Recreation Monthly Review for June There was brief discussion of the monthly review. 11.Approve minutes from the June 9th meeting Robert Laemel made a motion to accept the minutes and Jean Houck seconded the motion and the motion was approved by unanimous vote. 12.Future agenda items 13.Adjourn Syed Warisi made a motion to adjourn the meeting. The meeting adjourned at 9:24 pm. ____________________________________________________________________________ Daniel Dance, Chair Parks/Recreation Board Jean Houck, Secretary Parks/Recreation Board Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, June 9, 2011 The Parks and Recreation Board will meet on Thursday, June 9, 2011 at 07:00 PM in the Parks and Recreation Administration Building Conference Room , located at 1101 N. College, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Daniel Dance, Jean Houck, Jim Hailey, John Hesser, Robert Laemel, Shane Morris, Syed Warisi Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1.Call to order 2.Roll call 3.Introduction of staff member Eric Nuner, Assistant Director of Parks and Recreation 4.Approval of Parks and Recreation Advisory Board By-Laws 5.Discussion on the RFQ for the amphitheater 6.Discussion on Texas Parks and Wildlife Department grant and Trail Project 7.Discussion on July 2011 Plans for National Parks and Recreation Month 8.Update from Friends of Georgetown Parks and Recreation 9.Discussion of Parks and Recreation Monthly Review for May 10.Approve minutes from the May 12th meeting. 11.Discussion and possible action on July meeting date 12.Future agenda items 13.Adjourn Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, June 9, 2011 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , June 9, 2011. Members Present: Daniel Dance, Jean Houck, John Hesser, Robert Laemel, Shane Morris, Syed Warisi Members Absent: Jim Hailey Staff Present: Kimberly Garrett, Eric Nuner, Jill Kellum Minutes Regular Meeting 1.Call to order The meeting was called to order by Daniel Dance at 7:00 pm. 2.Roll call 3.Introduction of staff member Eric Nuner, Assistant Director of Parks and Recreation Kimberly Garrett introduced Eric Nuner and he gave a brief description of education and work history and described his job responsibilities with the City of Georgetown. 4.Approval of Parks and Recreation Advisory Board By-Laws Bridget Chapman, Assistant City Attorney, gave a brief description of the by-laws and reviewed the by-laws for the Parks and Recreation Board. Jean Houck made a motion to approve the by-laws for the Parks and Recreation Board as presented and the motion was seconded by Robert Laemel and the motion passed by unanimous vote. 5.Discussion on the RFQ for the amphitheater Kimberly Garrett stated May 20 th was deadline for firms to submit their Requests for Qualifications, RFQ’s, and there were 13 architect firms that submitted a RFQ. A selection committee will be formed to review the RFQ’s and this committee is approved by City Council. The selection committee includes council members, staff and the chair from the board. After the architect is selected they will come to the board and collect input from the board on design for the amphitheater . June 28 th is when the selection committee will be approved by City Council. 6.Discussion on Texas Parks and Wildlife Department grant and Trail Project Kimberly Garrett stated that the department was awarded a trail grant for $200,000. Once a contract is signed, work on the project can begin. The RFQ’s for the trail was posted this week. There will also be a selection committee for this project. With the TPWD grant you have 3 years to complete the project. 7.Discussion on July 2011 Plans for National Parks and Recreation Month Kimberly Garrett presented ideas for what activities, facilities and programs are available in the Parks and Recreation Department. There was discussion of posting the calendar of activities to do in the park on the website and having the calendar posted at the Recreation Center and Tennis Center. Syed Warisi presented information he collected about a 3 ft wide X 40 ft long banner that could be placed over an approved TXDOT road in Georgetown to advertise National Parks and Recreation Month. The cost of the banner would be $600.00. There are no funds available to pay for this banner but Syed Warisi will ask IDEAL Sign’s for a donation for next year to cover the cost of the banner. July 12 th will be the date of the proclamation from the mayor for National Parks and Recreation Month and Robert Laemel asked that all members attend. 8.Update from Friends of Georgetown Parks and Recreation Jean Houck stated the Friends of Georgetown Parks and Recreation is now set up as a 501c3. She stated the Friends partnered with the Georgetown Exceptional Alliance to write a grant request to the Lola Wright Foundation. They received notification they were awarded $7,000.00 for the purchase of a portable pool lift. There was a graduation ceremony for 19 participants in the Georgetown Swims program at the Georgetown Boy’s and Girls Club. The participants were presented certificates for participating and completing the program. CiCi’s pizza donated pizza and the San Gabriel Women’s Club made Rice Crispy treats and cookies. The participants were extremely thankful. The summer session of Georgetown Swims started this week. Scholarship applications for the Friends of Georgetown Parks and Recreation have been sent out to more areas of town. A Corporate application has been made up to increase membership to the Friends of Georgetown Parks and Recreation. 9.Discussion of Parks and Recreation Monthly Review for May There was brief discussion on the monthly review. 10.Approve minutes from the May 12 th meeting Robert Laemel made a motion to approve the minutes and the motion was seconded by John Hesser and the motion was approved by unanimous vote. 11.Discussion and possible action on July meeting date For the month of July, the meeting of the Parks and Recreation Board will meet on July 7 th due to scheduling conflicts. Robert Laemel made a motion to move the July meeting to 7 th of July and the motion was seconded by John Hesser and the motion was approved by unanimous vote. 12.Future agenda items 13.Adjourn Shane Morris made a motion to adjourn the meeting. The meeting adjourned at 8:41 pm. ____________________________________ ______________________________________ Daniel Dance, Chair Parks/Recreation Board Jean Houck, Secretary Parks/Recreation Board Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, May 12, 2011 The Parks and Recreation Board will meet on Thursday, May 12, 2011 at 07:00 PM in the Parks and Recreation Administration Building Conference Room , located at 1101 N. College, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Daniel Dance, Jean Houck, Jim Hailey, John Hesser, Robert Laemel, Shane Morris, Syed Warisi Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1.Call to Order 2.Roll Call 3.Discussion and possible action on board goals for the 2011/2012 budget process to present to finance department 4.Discussion on July 2011 Plans for National Parks and Recreation Month 5.Presentation on Hike /Bike Trail Expansion 6.Update from Friends of Georgetown Parks and Recreation 7.Discussion of Parks and Recreation Monthly Review for April 8.Approve minutes from the April 14 th and 28th meetings 9.Future agenda items 10.Adjourn Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, May 12, 2011 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , May 12, 2011. Members Present: Daniel Dance, Jim Hailey, Robert Laemel, Shane Morris, Syed Warisi Members Absent: Jean Houck, John Hesser Staff Present: Kimberly Garrett, Jill Kellum Minutes Regular Meeting 1.Call to order The meeting was called to order at 7:00 pm by Daniel Dance. 2.Roll call Syed Warisi, Daniel Dance, Robert Laemel, Jim Hailey, Shane Morris Absent: John Hesser and Jean Houck 3.Discussion and possible action on board goals for the 2011/2012 budget process to present to finance department Robert Laemel would like the finance department to present the input worksheet to the board prior to the meeting with the finance department. Robert Laemel asked Kimberly Garrett if the goals are in line with the departmental needs and how City Council uses the information. Daniel Dance asked if there would be a time that the advisory board could present information to the City Council. Kimberly Garrett stated the Advisory Board would have to schedule a workshop session with council. 2010/11 Budget Input Boards and Commission 1. What are your board’s top goals for the next 3-5 years? Implement master plan Release funding for amphitheater and trails Provide inclusion programs Playscape renovation or total re-tool Support the Friends of Georgetown Parks and Recreation 2.What are your issues/concerns for the upcoming budget cycle? Provide $150,000.00 toward Capital Replacement Funding of $25,000.00 toward Inclusion Programming Provide New lighting for 4 tennis courts at the tennis center 3.Do you feel you are providing adequate service to the citizens? Why or why not? Exceeding expectations based on: Citizen survey results Bond support State Award Friends initiative 4. What resources are critical for the upcoming year? Maintain level of staff for both Parks and Recreation Provide staffing for Inclusion (special needs) programming 5. Are there any services that we feel we could adjust to help fund critical resources? NONE Jim Hailey made a motion to approve the board goals for 2011/2012 and send to the finance department and the motion was seconded by Shane Morris. The motion passed by unanimous vote. 4.Discussion on July 2011 Plans for National Parks and Recreation Month Jim Hailey stated he spoke with the View and they would be doing an article on the Georgetown Parks in June. Kimberly Garrett stated NRPA came out with marketing material for July’s National Parks and Recreation Month. The theme this year is Rock Your Park. On the Parks and Recreation website the NRPA National Parks and Recreation Month banner has been posted. Kimberly Garrett stated staff came up with ideas to put on a calendar for giving the public ideas for participating in National Parks and Recreation Month. The proclamation will be presented by the mayor in July. There will be a free movie in the park on July 14th at sunset and free swim at the recreation center pool from 4 pm – 8 pm on July 14 th. Syed Warisi suggested a banner over the roads in Georgetown. Kimberly Garrett will get specifications for banner over streets and check on authorization. It was suggested to make a poster of the calendar and display at the Recreation Center and Tennis Center. 5.Presentation on Hike/Bike Trail Expansion Kimberly Garrett stated the City of Georgetown’s a trail grant is recommended for funding at $200,000.00 from Texas Parks and Wildlife. The trail will be from University Avenue along Scenic Boulevard, from University Avenue to 17th Street. The Parks and Recreation Department is working with the Street Department on this project. The Street Department has $64,000.00 in CBDG funds to build a 5 foot sidewalk for this area and the collaboration will generate an 8 foot trail instead. The total funding for this trail will be $1,264,000.00. 6.Update from Friends of Georgetown Parks and Recreation Robert Laemel gave an update of the May 2, 2011 meeting. He stated membership is up to 74 people. The Friends of Georgetown Parks and Recreation have identified needs of the community and have had several applications for services. The Georgetown Swims program is in the 4th session. There will be a graduation May 23rd, at 4:45 pm open to the public to attend. The Friends of Georgetown Parks and Recreation need sponsors to fund the programs. 7.Discussion of Parks and Recreation Monthly Review for April Information was presented and there was some discussion. 8.Approve minutes from the April 14th and April 28th meetings Robert Laemel made a motion to approve the minutes and the motion was seconded by Syed Warisi and the motion passed by unanimous vote. 9.Future agenda items ·Approve By-Laws of the Parks and Recreation Advisory Board ·Information on the RFQ for the amphitheater ·Information on the TPWD grant ·Discussion on July 2011 Plans for National Parks and Recreation Month ·Present Staff member of Parks and Recreation ·Update from Friends of Georgetown Parks and Recreation ·Discussion of Parks and Recreation Monthly Review for May 10.Adjourn Shane Morris made a motion to adjourn the meeting. The meeting adjourned at 8:10 pm. _________________________________ ___________________________________ Daniel Dance, Chair Parks/Recreation Board Jean Houck, Secretary Parks/Recreation Board Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, April 28, 2011 The Parks and Recreation Board will meet on Thursday, April 28, 2011 at 02:30 PM in the Parks and Recreation Administration Building Conference Room, located at 1101 N. College, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Daniel Dance, Jean Houck, Jim Hailey, John Hesser, Robert Laemel, Shane Morris, Syed Warisi Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 02:30 PM 1.Call to order 2.Roll Call 3.Tour of City of Georgetown Parks 4.Discussion of Board Goals and Priorities 5.Adjourn Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, April 28, 2011 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , April 28, 2011. Members Present: Daniel Dance, Jean Houck, Jim Hailey, John Hesser, Robert Laemel, Syed Warisi Members Absent: Shane Morris Staff Present: Kimberly Garrett, Jill Kellum Minutes Regular Meeting 1.Call to order The meeting was called to order by Daniel Dance at 2:45 p.m. 2.Roll Call Daniel Dance, Robert Laemel, Jean Houck, John Hesser, Jim Hailey, Syed Warisi Staff: Kimberly Garrett, Jill Kellum 3.Tour of City of Georgetown Parks Kimberly Garrett led the tour through several City of Georgetown public parks. 4.Discussion of Board Goals and Priorities What are your board’s top goals for the next 3 – 5 years? ·Implement master plan ·Release funding for amphitheater and trails ·Provide inclusion programs ·Playscape renovation or total re-tool ·Support the Friends of Georgetown Parks and Recreation What are your issues/concerns for the upcoming budget cycle? ·Provide 150,000.00 toward Capital Replacement ·Funding of 25,000.00 toward Inclusion Programming ·Provide New lighting for 4 tennis courts at the tennis center Do you feel you are providing adequate service to the citizens? Why or why not? Yes, exceeding expectations based on: ·Citizen survey results ·Bond support ·State Award ·Friends initiative What resources are critical for the upcoming year? ·Maintain level of staff for both Parks and Recreation ·Provide staffing for Inclusion programming Are there any services that we feel we could adjust to help fund critical resources? ·NONE 5.Adjourn Syed Warisi made a motion to adjourn the meeting. The meeting adjourned at 7:30 pm. _____________________________________________________________________ Daniel Dance, Chair Parks/Recreation BoardJean Houck, Secretary Parks/Recreation Board Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, April 14, 2011 The Parks and Recreation Board will meet on Thursday, April 14, 2011 at 07:00 PM in the Parks and Recreation Administration Building Conference Room, located at 1101 N. College, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Daniel Dance, Jean Houck, Jim Hailey, John Hesser, Robert Laemel, Shane Morris, Syed Warisi Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1.Call to Order 2.Roll Call 3.Discuss the 2011/2012 budget process to obtain input from Advisory Board – Finance Department 4.Update from Friends of Georgetown Parks and Recreation 5.Discussion of Parks and Recreation Monthly Review for February and March 6.Recognition to Georgetown Parks and Recreation for receiving the TRAPS Gold Medal Award 7.Discussion on tour of the Parks for the Parks Board members. 8.Discussion on July 2011 Plans for National Parks and Recreation Month 9.Approve minutes from the March 10, 2011 meeting 10.Future agenda items 11.Adjourn Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, April 14, 2011 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , April 14, 2011. Members Present: Jean Houck, Jim Hailey, John Hesser, Robert Laemel, Shane Morris, Syed Warisi Members Absent: Daniel Dance Staff Present: Kimberly Garrett, Jill Kellum Minutes Regular Meeting 1.Call to Order The meeting was called to order by Robert Laemel at 7:00 pm. 2.Roll Call 3.Discuss the 2011/2012 budget process to obtain input from Advisory Board – Finance Department Laurie Brewer, Finance Director for the City of Georgetown, introduced herself and explained the budget process and reviewed the March 9, 2010 citizen’s survey. Laurie Brewer explained the Boards and Commissions Budget Input survey and provided a survey for each of the Board members to fill out. She stated that City Council would like to see board goals collectively. Laurie Brewer requests the results of the survey from the board by the end of May. The Parks and Recreation Advisory Board will discuss and prioritize the board goals at the parks tour meeting tentatively scheduled for April 28th. 4.Update from Friends of Georgetown Parks and Recreation Jean Houck presented the newly designed Parks Pals T-shirt that Georgetown Shirt Company has donated. The last two membership drives at the Recreation Center and Tennis Center generated 48 new members with a total of 72 members now. The Georgetown Swims program is on going. Houck stated the program started with the Georgetown Boys and Girls Club and the public is now requesting to be part of the program. The Friends of Georgetown Parks and Recreation have developed an application for people to apply for swim lessons. Jean Houck was able to secure a $1,000.00 donation from the San Gabriel Women’s Club. This is their special project for the coming year. They are also donating volunteer hours and will provide goggles, swim caps, flip flops and towels for the Georgetown Swim’s program. 5.Discussion of Parks and Recreation Monthly Review for February and March Shane Morris stated that he noticed the increase in membership card activity at the Recreation Center. Jim Hailey likes the monthly review and asked if it is posted on the website as he feels it would be good for the public to see what is happening in the Parks and Recreation Department. Kimberly Garrett stated we will look into putting it on the website. Robert Laemel asked if the Monthly Review is being distributed to the City Council. Kimberly Garrett stated the City Manager is distributing to the City Council. 6.Recognition to Georgetown Parks and Recreation for receiving the TRAPS Gold Medal Award Kimberly Garrett stated Georgetown Parks and Recreation received the Texas Recreation and Parks Society Gold Medal Award for the 4th time for a city in Class 4 which is for city’s under 50,000. Robert Laemel suggested the Parks and Recreation Advisory Board write a letter to the Parks and Recreation Director to congratulate the Georgetown Parks and Recreation Department staff for winning this award. 7.Discussion on tour of the Parks for the Parks Board members Kimberly Garrett will schedule the tour of the parks and let board members know the date and time. 8.Discussion on July 2011 Plans for National Parks and Recreation Month Kimberly Garrett stated the mayor will proclaim July as National Parks and Recreation Month. It was suggested to get the community involved by creating a list of activities to do within the parks and recreation system such as visiting the parks, walking on the trail or swimming at a local pool. The board will look into advertising the events through the local news media and displaying a banner in the community. 9.Approve minutes from the March 10, 2011 meeting Jim Hailey stated “was” was left out for item #6, Discussion on inclusion and what the budget involvement would be for the programs for 2012. Jim Hailey made a motion to approve the amended minutes and the motion was seconded by Syed Warisi and the motion passed by unanimous vote. 10.Future agenda items ·Discuss budget survey results to present to City Manager for 2011/2012 budget process ·South Gabriel River Trail concept ·Discussion on the July 2011 National Park/Rec Month with preparation of list of activities 11.Adjourn Jean Houck made a motion to adjourn the meeting. The meeting adjourned at 8:15 pm. __________________________________ ___________________________________ Daniel Dance, Chair Parks/Recreation Board Jean Houck, Secretary Parks/Recreation Board Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, March 10, 2011 The Parks and Recreation Board will meet on Thursday, March 10, 2011 at 07:00 PM in the Parks and Recreation Administration Building Conference Room , located at 1101 N. College, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Jean Houck, Daniel Dance, Jim Hailey, John Hesser, Robert Laemel, Shane Morris, Syed Warisi Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1.Call to Order 2.Roll Call 3.Introduction of new Parks and Recreation Advisory Board members 4.Election of vice chair and secretary for Parks and Recreation Advisory Board 5.Discuss the 2011/2012 budget process to obtain input from Advisory Board – Finance Department 6.Discussion on inclusion and what the budget involvement would be for the programs for 2012 7.Discussion and possible action on the Parks Bucks program 8.Discussion on July 2011 Plans for National Parks and Recreation Month 9.Approve minutes from the February 10, 2011 meeting 10.Future agenda items 11.Adjourn Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, March 10, 2011 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , March 10, 2011. Members Present: Daniel Dance, Jean Houck, Jim Hailey, John Hesser, Shane Morris, Syed Warisi Members Absent: Robert Laemel Staff Present: Kimberly Garrett, Jill Kellum Minutes Regular Meeting 1.Call to Order The meeting was called to order at 7:00 pm by Daniel Dance. 2. Roll Call 3. Introduction of new Parks and Recreation Advisory Board members Daniel Dance introduced Jim Hailey, John Hesser and Syed Warisi and they give a brief introduction of themselves and their interest in participating on the board. 4. Election of vice chair and secretary for Parks and Recreation Advisory Board Jean Houck made a motion to elect Bob Laemel as vice chair and the motion was seconded by Jim Hailey and the motion passed by unanimous vote. Syed Warisi made a motion to elect Jean Houck as secretary and the motion was seconded by Shane Morris and the motion was passed by unanimous vote. 5. Discuss the 2011/2012 budget process to obtain input from Advisory Board – Finance Department The Finance Department was unable to attend the meeting. The meeting will be rescheduled for next month. 6. Discussion on inclusion and what the budget involvement would be for the programs for 2012 Kimberly Garrett explained that inclusion is that we provide equal programs for everyone regardless of ability. She explained that clients with special needs require more resources and to fund these resources requires a budget. Kimberly Garrett explained that inclusion is providing programs for everyone regardless of ability. There will be more citizens that have these needs as the city grows and the demand for this type of programming will increase. Jim Hailey asked what the Exceptional Georgetown Alliance asking of the city. Kimberly Garrett stated they want the city to operate the program to include the registration , hiring the staff and payroll. Kimberly Garrett stated this type of program will be an expense and not generate a lot of revenue. Kimberly Garrett stated she requested $25,000.00 to run the camp and offer additional programs. The city would hire a camp director that has experience with this type program. Kimberly Garrett stated city council is aware of the request. She added that the Parks and Recreation Department has worked with EGA to offer summer programming at the pools , challenge course and tennis center. 7. Discussion and possible action on the Parks Bucks program Kimberly Garrett explained when the Parks Bucks program was initially set up it was to help youth that could not afford programming at the Recreation Center. The Parks Bucks program was introduced so the kids could do community service work to earn money for the programs they want to be involved in. Some of the services they can do were clerical jobs, picking up trash, general clean up and scorekeeping at the Recreation Center. In exchange for the time they work they earn the equivalent of minimum wage to be applied towards a program. Kimberly Garrett stated she would like the program to have a 50/50 split in payment; one half monetary payments and one half community services. Kimberly Garrett explained that the Parks Bucks program could be used towards any program that does not involve paying an instructor , which would be memberships and youth basketball and soccer programs. Jean Houck, the liaison for The Friends of Georgetown Parks and Recreation , explained The Friends of Georgetown Parks and Recreation was formed to help economically disadvantaged families and to help with childhood obesity. She explained The Friends of Georgetown Parks and Recreation is a newly formed nonprofit group whose membership is growing, and in the future they may be able to give scholarships for programs offered by Georgetown Parks and Recreation. The board decided to bring this forward next month and in the interim the board members can submit ideas to Kimberly Garrett. 8. Discussion on July 2011 Plans for National Parks and Recreation Month July is National Parks and Recreation Month and it was discussed last month to showcase Georgetown Parks and Recreation Department and the Parks and Recreation Advisory Board. Kimberly Garrett stated that summer is the busiest time to do special events. Shane Morris suggested the special events/marketing employee send out information weekly about parks and recreation. It was also discussed to make a proclamation through the city council. There was discussion to ask the local newspaper to run a story on Georgetown Parks and Recreation , and possibly one of the local magazines to run an article to focus attention to the parks and recreation system. Daniel Dance asked where the content would come from. Garrett stated NRPA gives information for the National Parks and Recreation Month. The board decided to continue discussion at next month’s meeting. 9. Approve minutes from the February 10, 2011 meeting Shane Morris made a motion to approve the minutes and the motion was seconded by John Hesser and the motion passed by unanimous vote. 10. Future agenda items ·Discuss the 2011/2012 budget process to obtain input from Advisory Board – Finance Department ·Schedule Tour of the Parks for the Parks Board members ·Discussion on July 2011 Plans for National Parks and Recreation Month ·Update for Friends of Georgetown Parks and Recreation ·Discussion of Parks and Recreation Monthly Review for February and March ·Recognition to Georgetown Parks and Recreation for receiving the TRAPS Gold Medal Award 11. Adjourn Shane Morris made a motion to adjourn the meeting. The meeting adjourned at 8:53 pm. __________________________________________________________________________ Daniel Dance, Chair Parks and Recreation BoardJean Houck, Secretary Parks and Recreation Board Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, February 10, 2011 The Parks and Recreation Board will meet on Thursday, February 10, 2011 at 07:00 PM in the Parks and Recreation Administration Building Conference Room , located at 1101 N. College, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Bill Mateja, Daniel Dance, Jean Houck, Kent Buikema, Robert Laemel, Shane Morris, Simone Pollard Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1.Call to order 2.Roll Call 3.Presentation by the Exceptional Georgetown Alliance - Dawn Jennings and Stepanie Blanck 4.Discussion and possible action on HOA's maintaining neighborhood parks 5.Update on the status of the Request For Qualifications for the Special Event / Festival Area 6.Discussion on community service appointees as their assignments relate to parks and recreation – Daniel Dance 7.Discussion on July 2011 Plans for National Parks and Recreation Month, events, invitations to city council, etc. – Bob Laemel 8.Consideration and possible action on requesting a resolution from City Council calling on congress and the administration to recognize local parks as critical to addressing national issues, such as fighting childhood obesity, reducing juvenile delinquency, improving the environment, creating jobs, and stimulating the local economy – Bob Laemel 9.Update from Friends of Georgetown Parks and Recreation – Jean Houck 10.Discussion of Parks and Recreation Monthly Review for January 11.Approve minutes from January 13 th meeting 12.Future agenda items 13.Recognition and thanks to outgoing board members 14.Adjourn Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, February 10, 2011 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , February 10, 2011 . Members Present: Bill Mateja, Daniel Dance, Kent Buikema, Robert Laemel, Shane Morris, Simone Pollard Members Absent: Jean Houck Staff Present: Kimberly Garrett, Jill Kellum Minutes Regular Meeting 1.Call to order The meeting was called to order by Kent Buikema at 7:01 pm. 2.Roll Call 3.Presentation by the Exceptional Georgetown Alliance – Dawn Jennings and Stephanie Blanck Stephanie Blanck and Dawn Jennings are representing the Exceptional Georgetown Alliance (EGA). Stephanie Blanck explained how the school district offered programs for recreation and leisure for children with severe exceptionalities but is no longer able to fund this program. The parents of these children decided to form a non-profit to apply for grants to continue to fund these programs. Dawn Jennings explained the EGA has been in existence for approximately 3 years. The mission of EGA is to provide educational, recreational, social and vocational programs to children and young adults with cognitive and developmental disabilities. EGA is looking for cooperation with the City of Georgetown Parks and Recreation Department to manage the camps and EGA would provide the money. Dawn Jennings explained the added costs of the exceptional camps are due to the adult to participant ratios. The ratios are sometimes 1 adult to 2 children or 1 adult to 3 children and this not only applies to camps but also other programs such as bowling, basketball and soccer. Their largest fundraiser is the Boo Run that is held in October and in addition to the fundraisers they receive grants. Their largest grant is from the City of Georgetown which is $10,000.00 a year. Dawn Jennings explained that if the camp was at full capacity it would cost approximately $43,000.00 to run the camp and the participants would have to pay $125 -$165 a week. Other money that they collect is used toward equipment and uniforms and other programming. They are looking to provide resources and activities to children and young adults who would not have that opportunity through normal ways most cities run. Kimberly Garrett stated EGA first presented to the Recreation Center in 2009 about providing programming. She stated there has been some collaboration in swimming and the challenge course. She said that staff had this listed as a budget goal but given the budget shortfalls was not given the opportunity to present new programs to the City Council. Kimberly Garrett stated the city would like to be able to offer the camp and programs but it would require the expense to be incorporated in the budget. It would require the proper number of staff and training for the staff and would require hiring a Certified Therapeutic Recreation Assistant. Kimberly Garrett stated she has attended classes related to inclusion and a conference held by National Recreation and Parks Association to obtain more information and get information from other cities and how they handle their programs associated with inclusion. This opportunity will be presented to City Council again this year for funding programs. Dawn Jennings stated EGA knows the quality and level of expertise that is required to provide this service. EGA would come with staff and monies knowing they would continue to collaborate with the City of Georgetown. Kimberly Garrett stated she recognizes the need and will present to City Council how this service needs to be addressed since the City’s population is close to 50,000. 4.Discussion and possible action on HOA’s maintaining neighborhood parks – Mateja William Mateja stated Gabe Sansing requested this item be brought to the Parks and Recreation Advisory Board to begin discussion of whether or not HOA’s should behave assessed a fee for the maintenance of any parks put in their subdivision. Kimberly Garrett explained that not all the parks were put in by the developer; they were put in by the city. The developer was required to give the city the land and the city was required by the parkland dedication ordinance to develop the park. These parks are public parks, not HOA parks. If you require the HOA’s to pay a maintenance fee then they might want exclusive rights to the park, but they cannot since it is public parkland. Simone Pollard stated the subdivisions might want to regulate them by wanting certain amenities and maintained at a high standard. Kent Buikema added that he did not know why the Parks and Recreation Department would want to loose control of the parks that are public parks. Daniel Dance stated there is a tangible value to having neighborhood parks. Garrett reiterated that there is proof that parks increase your property value. Shane Morris stated that if the HOA’s pay a certain amount a month they will expect that amount of improvements to the park but the park would look exactly the same it will not improve it. The tax would be used to maintain the park not increase the amenities. It was discussed the tax would not be applied fairly as some subdivisions do not have HOA’s but have parks. The advisory board discussed the issue and felt it would be too difficult to implement across the city. 5.Update on the status of the Request for Qualifications for the Special Event/Festival Area Kimberly Garrett stated on January 20th and 21st staff went to Houston to tour amphitheaters and talk to the staff that manages the facilities. Miller Outdoor Theater is run by the City of Houston. She stated everything is free and it is funded by donors and a non-profit operates it. Harris County Park near Pearland was more along the lines of budget and scale for the amphitheater proposed for the City of Georgetown. The Cynthia Woods Mitchell Pavilion in the Woodlands was also toured. This was a large scale facility but the proposed facility here would be approximately 1/5 of the size but would like to base Georgetown’s special event/festival area on this facility. Cynthia Woods Mitchell Pavilion has sponsors that pay for the events. They also rent to local schools for graduations. Recommendations from the facilities managers were to build the facility for growth; build the infrastructure for expansion. Kimberly Garrett stated the RFQ process will be presented to the City Council on March 8th. She also explained that the City has the money to design the amphitheater but has not yet allocated the money to build the facility. 6.Discussion on community service appointees as their assignments related to parks and recreation – Daniel Dance Daniel Dance asked about community service workers and how they are being allowed at the family centered Recreation Center. Kimberly Garrett stated that we have asked to be taken off the Community Service and Restitution list. Daniel Dance asked if community service workers are used in the parks. Kimberly Garrett explained that community service workers are used to help the parks maintenance workers. Bob Laemel understood the agenda item to reflect community service appointees as being the Parks and Recreation Advisory board appointees and asked about the process of appointment. Bob Laemel would like to know about the process of appointing the Parks and Recreation Advisory Board and how the applicants are notified if the City of Georgetown received their applications and whether or not they are appointed. He wanted to know if staff was privy to the applications and if input was given. Kimberly Garrett stated that staff is given the information but does not give much input. Simone Pollard requests that interviews be performed before the Mayor appoints people to the boards and commissions. Kimberly Garrett explained that the Boards and Commissions are processed through the City Secretary’s office. 7.Discussion on July 2011 Plans for National Parks and Recreation Month, events, invitations to city council, etc. – Bob Laemel Bob Laemel stated that July 2011 is National Parks and Recreation Month. He would like to see an activity once a week for the month of July happen for the event for the department and invite City Council. Kimberly Garrett stated last year we had a Splash Day and Free Movie night. Bill Mateja stated he would like to see City Council, the Parks and Recreation Advisory Board and staff come together for an event to celebrate National Parks and Recreation Month. Discussion will continue next month. 8.Consideration and possible action on requesting a resolution from City Council calling on congress and the administration to recognize local parks as critical to addressing national issues, such as fighting childhood obesity, reducing juvenile delinquency, improving the environment, creating jobs, and stimulating the local economy. – Bob Laemel Bob Laemel asked that the Parks and Recreation Advisory Board request from City Council a resolution indicating calling on Congress and the Administration to recognize local parks as critical to addressing national issues, such as fighting childhood obesity, reducing juvenile delinquency, improving the environment, creating jobs, and stimulating the local economy. Bob Laemel made a motion that a letter from the Parks and Recreation Advisory Board indicating the importance of city council understanding that the parks are paramount to addressing national issues, such as fighting childhood obesity, reducing juvenile delinquency, improving the environment, creating jobs, and stimulating the local economy and the motion was seconded by Simone Pollard and the motion passed by unanimous vote. 9.Update from Friends of Georgetown Parks and Recreation – Jean Houck Bob Laemel gave an update on the Friends of Georgetown Parks and Recreation. 10.Discussion of Parks and Recreation Monthly Review for January There was discussion of the monthly review. 11.Approve minutes from January 13th meeting Bob Laemel made a motion to approve the minutes and the motion was seconded by Bill Mateja and it passed by unanimous vote. 12.Future agenda items Discussion on inclusion and what the budget involvement would be for the programs for 2012. Discussion on the Parks Bucks program Advisory Boards to get input for the 2011/12 Budget Finance Committee timetable Discussion on July 2011 Plans for National Parks and Recreation Month Elect vice chair and secretary in the next meeting 13.Recognition and thanks to outgoing board members Kent Buikema thanked Jill Kellum for her cooperation with the board and Kimberly Garrett for her leadership and always being ready with the information and also stated the same for Randy Morrow. Bill Mateja stated it was a true delight to be on the Parks and Recreation Advisory Board. Bill Mateja stated he enjoyed watching Kimberly Garrett grow as the Parks and Recreation Director and she is a great leader. Bob Laemel presented Simone Pollard, Kent Buikema, and Bill Mateja with appreciation plaques for their service. 14.Adjourn Bill Mateja made a motion to adjourn the meeting and the meeting was adjourned at 8:47 pm. _____________________________________________________________________________ Daniel Dance, Chair Parks and Recreation BoardShane Morris, Secretary Parks and Recreation Board Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, January 13, 2011 The Parks and Recreation Board will meet on Thursday, January 13, 2011 at 07:00 PM in the Parks and Recreation Administration Building Conference Room , located at 1101 N. College, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Bill Mateja, Daniel Dance, Jean Houck, Kent Buikema, Robert Laemel, Shane Morris, Simone Pollard Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1.Call to order 2.Roll Call 3.Introduction of staff member Misha Lee, Recreation Specialist 4.Update from Friends of Georgetown Parks and Recreation 5.Discussion and possible action to appoint board member as liaison to the Friends of Georgetown Parks and Recreation 6.Status on RFQ for Special Event / Festival Area 7.Discussion and possible action on distribution of monthly review to City Council 8.Discussion of Parks and Recreation Monthly Review for November and December 9.Approve minutes from November 11th meeting 10.Future agenda items 11.Adjourn Certificate of Posting I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, January 13, 2011 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , January 13, 2011. Members Present: Bill Mateja, Daniel Dance, Jean Houck, Kent Buikema, Simone Pollard, Robert Laemel, Shane Morris Members Absent: Staff Present: Kimberly Garrett, Misha Lee Minutes Regular Meeting 1.Call to order The meeting was called to order by Kent Buikema at 7:05 pm. 2.Roll Call Bill Mateja, Daniel Dance, Jean Houck, Kent Buikema, Robert Laemel, Shane Morris, Simone Pollard 3.Introduction of staff member Misha Lee, Recreation Specialist Kimberly Garrett introduced Misha Lee Recreation Specialist at the Georgetown Recreation Center. Misha Lee presented information about her education and past experiences that she brings to her position at Georgetown Parks and Recreation. She is responsible for the fitness programs offered at the Georgetown Recreation Center and she gave information on the fitness programs offered there. 4.Update from Friends of Georgetown Parks and Recreation Robert Laemel gave a list of activities that the Friends have been involved with. 5.Discussion and possible action to appoint board member as liaison to the Friends of Georgetown Parks and Recreation Daniel Dance made a motion to appoint Jean Houck as board member liaison to the Friends of Georgetown Parks and Recreation and the motion was seconded by Bill Mateja and it passed by unanimous vote. 6.Status on RFQ for Special Event / Festival Area Kimberly Garrett stated herself and city staff will be doing on site visits of other festival areas in the Houston area. Terry Jones, the construction manager, will be attending the site visits and he will be developing the RFQ for this project. 7.Discussion and possible action on distribution of monthly review to City Council Robert Laemel made a motion to use a chain of command to distribute the monthly review that is provided by the Parks and Recreation Department and the motion was seconded by Jean Houck and it was approved by unanimous vote. Kimberly Garrett stated she will ask Randy Morrow to get Paul Brandenburg’s approval to send the Monthly Review to City Council. 8.Discussion of Parks and Recreation Monthly Review for November and December There was a review of the November and December monthly review and some discussion. 9.Approve minutes from November 11th meeting Robert Laemel gave an update from the Arts and Culture Board as a subcommittee member for an art piece being located on the hike and bike trail. The piece that was selected is Horatio II and the artist is Maria Ripperda who is currently participating in the Art in the Park displays. This piece has been purchased by the Arts and Culture Board and is located at the Playscape near the Recreation Center. There is a correction to the November 11th meeting. Shane Morris attended the November 11th meeting. Bill Mateja made a motion that the minutes be accepted as corrected and the motion was seconded by Robert Laemel and it was approved by unanimous vote. 10.Future agenda items ·July 2011 is Parks and Recreation month and would like to get resolution from City Council ·Asking City Council to make resolution supporting parks and recreation ·Would like to get Banner to cross Austin Avenue the end of June to indicate that July is National Parks and Rec month. ·Exceptional Georgetown Alliance – presentation Buikema thanked Robert and Becky Laemel for hosting the holiday party. Robert Laemel suggested having past board members attend the event as well. 11.Adjourn Robert Laemel made a motion to adjourn the meeting. The meeting was adjourned. ________________________________________ ___________________________________________ Kent Buikema, Chair Parks and Recreation Board Shane Morris, Secretary Parks and Recreation Board