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HomeMy WebLinkAboutPAREB_Agenda&Minutes_2009Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, December 10, 2009 The Parks and Recreation Board will meet on Thursday, December 10, 2009 at 06:30 PM in the Bob Laemel Residence, located at 101 Laverne Terrace, Georgetown, Texas 78628 If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Parks and Recreation Board meets the second Thursday of the month at 06:30 PM unless otherwise specified. Call to Order at 06:30 PM 1. Holiday Board Dinner 2. Adjourn Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2009, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Notice of Meeting of the Parks and Recreation Board Subcommittee City of Georgetown, Texas Monday,,,, December 7, 2009 The Parks and Recreation Board Subcommittee will meet on Monday, December 7, 2009 at 07:30 PM in the Georgetown Recreation Center, located at 1003 North Austin Avenue, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Subcommittee Members: Bob Mathis, Jean Houck, Robert Laemel, Simone Pollard Parks and Recreation Board Subcommittee meets the second Monday of the month at 07:30 PM unless otherwise specified. Call to Order at 07:30 PM Call to order1. Roll call2. Discussion and possible action on naming the committee.3. Discussion on researching the Friends of the Library – Eric Lashley4. Discussion and possible action on adding members to the subcommittee 5. Discussion and possible action on setting future meeting dates6. Future agenda items7. Adjourn8. Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2009, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Minutes of the Meeting of the Parks and Recreation Board Subcommittee City of Georgetown, Texas Monday, December 7, 2009 The Parks and Recreation Board Subcommittee of the City of Georgetown, Texas, met on Monday , December 7, 2009. Members Present: Jean Houck, Robert Laemel, Simone Pollard Members Absent: Staff Present: Eric Lashley, Jill Kellum Becky Laemel Minutes Regular Meeting Call to Order 1. The meeting was called to order at 7:38 pm by Robert Laemel. 2. Roll Call 3. Discussion and possible action on naming the committee There was discussion on the naming the committee and the decision was FRIENDS OF GEORGETOWN PARKS AND RECREATION. 4. Discussion on researching the Friends of the Library – Eric Lashley Eric Lashley explained there are 2 nonprofit groups associated with the library; Friends of the Georgetown Public Library and the Library Foundation. Lashley explained that he has set up two other nonprofits. Lashley explained the benefits of a nonprofit corporation and the disadvantages. He stated that if you are setting up another nonprofit you are creating competition for other non-profits so you want to establish the purpose and if there is a need for another nonprofit. Once the group has a clear purpose and mission a committee will be formed and by-laws will be created. Lashley serves as an exofficio member of the board for Friends of the Library and recommends that the parks director or the director of community service serve in this capacity for the Friends of Georgetown Parks and Recreation. Lashley stated the State of Texas requires by-laws and the steps are easy to follow. Once the by-laws are in place there should be a start up fee established and usually the first members will donate money to start as there will be some registration fees. Lashley stated that the committee will need to think about whom in the community would be a good member of this group and that members of the Parks and Recreation Advisory Board not be on the non-profit board. Lashley recommended having an attorney and an accountant on the board. Lashley also recommended having an agreement with the Parks and Recreation Department to establish the role of the non-profit in relation to the Parks and Recreation Department. 5. Discussion and possible action on adding members to the subcommittee Laemel suggested everyone bring a friend to the next meeting. 6. Discussion and possible action on setting future meeting It was discussed and decided that the meeting date, time and place would be the first Monday of the month at 7:30 pm at the Recreation Center Event Room. The next meeting will be January 4, 2010. 7. Future agenda items 8. Adjourn Houck made a motion to adjourn. The meeting adjourned at 8:24. __________________________________________ Chair for Friends of Georgetown Parks and Recreation Robert Laemel Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, November 12, 2009 The Parks and Recreation Board will meet on Thursday, November 12, 2009 at 07:00 PM in the Parks and Recreation Administration Building Conference Room , located at 1101 N. College, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Bill Mateja, Bob Mathis, Jean Houck, Kent Buikema , Robert Laemel, Shane Morris, Simone Pollard Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM Call to order 1. Roll call 2. Discussion and update on Lake Georgetown3. Discussion and possible action on increasing Recreation Center membership 4. fees Discussion and possible action on canceling December meeting5. Approve minutes from October 8, 2009 meeting6. Future agenda items7. Adjourn 8. Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2009, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, November 12, 2009 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , November 12, 2009. Members Present: Bill Mateja, Bob Mathis, Jean Houck, Robert Laemel, Shane Morris, Simone Pollard Members Absent: Kent Buikema Staff Present: Randy Morrow, Kimberly Garrett, Jill Kellum Minutes Regular Meeting 1. Call to order The meeting was called to order by Bill Mateja at 7:00 pm. 2. Roll call 3. Discussion and update on Lake Georgetown Garrett stated on October 27 th at the City Council workshop, Carey Weber, Doug Cox and another representative from the United States Army Corps of Engineers (USACE), Brian Schaffer, the consultant, Bill Mateja and Jean Houck, Parks and Recreation Board members and staff met. City Council did not make a final decision or take action on this issue. Morrow stated he feels like this issue is stalled right now. Morrow feels after the end of the year and the completion of the Finance Citizen Survey we will know if the citizens would like to proceed. Mateja stated he would like to present this again after the first of the year. Laemel asked staff if they would like to take over the Lake Georgetown parks. Morrow stated he would like to see all the contracts first as he was initially under the understanding the City would get revenue from the parks but the way the USACE talk now the money would go back into the parks only. Morrow stated initially there were two or three contracts and now there is only one contract with the USACE. Laemel feels this would be a major undertaking and feels that an entire management staff would be needed to maintain the Lake Georgetown parks . He expressed concerns about how established Parks and Recreation programs would suffer. Mathis stated if there is income that will not be going into the program what is the sense in doing it. Morrow asked what the incentive for taking over the lake was because as we make improvements it is still the USACE’s property. Laemel feels that if it adds a quality of life for the residents in Georgetown he could support it. Mathis added that if it adds programs for the residents of Georgetown it would be better than just adding an RV park. Morrow stated that another concern to look at is the Garey Park and building it in three years after we obtain it. Garrett feels the next step is to have a formal meeting with the USACE where they can present a contract and documentation. 4. Discussion and possible action on increasing Recreation Center membership fees Garrett stated the Recreation Center membership fees doubled one year ago. There are now 9,000 members and they find the fees to be acceptable but the members are also requesting more programs. Garrett stated to offer more programs it will require more money. Garrett stated they are trying to stay up with the costs of increasing more programs and the cost of operation and maintenance. The cost to operate the Recreation Center is approximately 1.1 million which includes staffing, utilities, building maintenance, and computers and the Recreation Center generates approximately $550,000. Garrett explained the operating expenses will continue going up due to staff salaries and the inflation of supplies. Garrett recommends a 10% increase in membership fees. Mathis asked if programs would be added. Garrett stated that programs have already been added but programs would be added that would be included in the membership. Morrow stated that if you can show that you are bringing in about one half of the cost of operation that council will keep the Recreation Center going. Pollard stated that citizens in her neighborhood could not afford to go to the Recreation Center and asked what was available to offer people who could not afford the facility charges. Garrett stated the Recreation Center has a Parks Bucks program that allows people to volunteer and they get minimum wage applied to every hour they work to use at the Recreation Center. Garrett stated the Police Activity League have offered scholarships to participants in the youth sports league. Mathis stated he would like to see this board develop a program that reaches out to the greater community to attract , plan, support and bring them to the parks and recreation programs whether it be through organizations or community outreach and would like this to be outside of the City of Georgetown so it not administered through the City of Georgetown. Mateja stated they will form a subcommittee and Robert Laemel will chair the subcommittee to look into developing such a program. Houck made a motion to approve the 10% rate increase for the Recreation Center membership fees and the motion was seconded by Laemel and it passed by unanimous vote. 5. Discussion and possible action on canceling December meeting Laemel offered his home for a potluck for the December meeting on December 10, 2009. 6. Approve minutes from October 8, 2009 meeting Houck made a motion to approve the minutes and the motion was seconded by Pollard and it passed by unanimous vote. 7. Future agenda items 8. Adjourn Laemel made a motion to adjourn the meeting. The meeting adjourned at 8:19 pm. Approved: Attest: _____________________________________ _______________________________________ Kent Buikema, Chair Parks and Recreation Board Shane Morris, Secretary Parks and Recreation Board Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, October 8, 2009 The Parks and Recreation Board will meet on Thursday, October 8, 2009 at 07:00 PM in the Parks and Recreation Administration Building Conference Room , located at 1101 N. College, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Bill Mateja, Bob Mathis, Jean Houck, Kent Buikema , Robert Laemel, Shane Morris, Simone Pollard Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM Call to order 1. Roll call 2. Discussion and possible action on Lake Georgetown Report from Consultant 3. Discussion and possible action on soliciting funds for a scoreboard for the 4. Recreation Center fund Discussion of Parks and Recreation September monthly review5. Approve minutes from September 16, 2009 meeting6. Future agenda items7. Adjourn 8. Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2009, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Wednesday,,,, September 16, 2009 The Parks and Recreation Board will meet on Wednesday, September 16, 2009 at 07:00 PM in the Parks and Recreation Administration Building Conference Room, located at 1101 N. College, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Bill Mateja, Bob Mathis, Jean Houck, Kent Buikema , Robert Laemel, Shane Morris, Simone Pollard Parks and Recreation Board meets the second Wednesday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM Call to order 1. Roll call 2. Information from the NRPA Inclusion Conference3. Discussion of Parks and Recreation August monthly review4. Project status update for McMaster Parking Lot Lights and Rock Street 5. Pedestrian Bridge Approve minutes from August 13, 2009 meeting6. Future agenda items7. Adjourn 8. Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2009, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, August 13, 2009 The Parks and Recreation Board will meet on Thursday, August 13, 2009 at 07:00 PM in the Parks and Recreation Administration Building Conference Room , located at 1101 N. College, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Bill Mateja, Bob Mathis, Jean Houck, Kent Buikema , Robert Laemel, Shane Morris, Simone Pollard Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM Call to order1. Roll call 2. Discussion and possible action on the Arts and Culture Board placing Art in San Gabriel Park 3. – Eric Lashley Discussion on July 28th Lake Georgetown Tour with consultant, Brian Schaeffer – Kent 4. Buikema and Bill Mateja Update on status of football stadium in San Gabriel Park5. Discussion and possible action on changing the September meeting date6. Park, Recreation and Trails Master Plan Award7. Approve minutes from June 11, 2009 meeting8. Future agenda items9. Adjourn 10. Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2009, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, August 13, 2009 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , August 13, 2009. Members Present: Bill Mateja, Bob Mathis, Jean Houck, Kent Buikema , Robert Laemel, Shane Morris, Simone Pollard Members Absent: Staff Present: Kimberly Garrett, Jill Kellum, Eric Lashley Minutes Regular Meeting 1. Call to order The meeting was called to order at 7:02 pm by Buikema. 2. Roll call 3. Discussion and possible action on the Arts and Culture Board placing Art in San Gabriel Park – Eric Lashley The Arts and Culture Board would like to place art in San Gabriel Park and would like to duplicate what the City of Marble Falls is currently doing with their downtown. The City of Marble Falls has 41 sculptures displayed in their downtown and they are there for one year then a new display is showcased. Lashley stated the City of Georgetown will insure the pieces as theft and vandalism are concerns. Lashley stated that the City of Marble Falls gets a 20% commission when a piece of art is sold. Lashley showed possible locations for the sculptures in San Gabriel Park. The Arts and Culture Board will be funding the display, but will need help from the Parks Department on the placements of the pads. They are considering 10 pieces of art. The pads will be limestone and the cost of the limestone will be approximately $2,000.00 for 10 pads. Art on the Square will take place October 17 and 18 and Lashley would like to have the sculptures in place by the Art on the Square event. 4. Houck made a motion for the Parks and Recreation Advisory Board to strongly support the Arts and Culture Board for placing art in San Gabriel Park and the motion was seconded by Laemel and it passed by unanimous vote. 5. Discussion on July 28th Lake Georgetown Tour with consultant, Brian Schaeffer – Kent Buikema and Bill Mateja Morrow, Garrett, Mateja and Buikema met with consultant Brian Schaeffer and toured Lake Georgetown. Brian Schaeffer is the Executive Director/CEO of the Texas Association of Campground Owners. Scheaffer was asked to present a pre-feasibility study by October 8th. Schaeffer will be presenting to the City Council on Oct 27 th at 4 pm at council workshop about the possibility of Georgetown Parks and Recreation Department taking over the three parks at Lake Georgetown. Carey Weber and Doug Cox with the U.S. Army Corps of Engineers will also be attending the workshop. Laemel would like to take a tour of the lake after we receive the pre-feasibility study. 6. Update on status of football stadium in San Gabriel Park Garrett stated Georgetown Independent School District (GISD) has removed the goal posts and associated support posts from the football field. GISD will be removing the portable restrooms that are on the east side of the stadium in October. The estimate GISD received for removing the bleachers was $200,000.00 and GISD has decided they do not want the bleachers. 7. Discussion and possible action on changing the September meeting date Garrett and Morrow will be attending a conference in San Antonio on September 10 th which is the next scheduled meeting date and would like to change the September meeting date. 8. Pollard made a motion to reschedule the September meeting to Wednesday, September 16 th at 7pm and the motion was seconded by Laemel the motion and it passed by unanimous vote. 9. Park, Recreation and Trails Master Plan Award Garrett stated Halff and Associates entered the City of Georgetown Parks , Recreation and Trails Master Plan for a planning award which won The Current Plan of the Year Award from the Central Texas Section of the American Planning Association. They also submitted the master plan for a state level award which they will receive notification in October. 10. Approve minutes from June 11, 2009 meeting Laemal made a motion to approve the minutes and the motion was seconded by Houck and the motion passed by unanimous vote. 11. Future agenda items 12. Adjourn Morris made a motion to adjourn the meeting. The meeting adjourned at 7:54 pm. Approved: Attest: _____________________________________ _______________________________________ Kent Buikema, Chair Parks and Recreation Board Shane Morris, Secretary Parks and Recreation Board Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, July 9, 2009 The Parks and Recreation Board will meet on Thursday, July 9, 2009 at 07:00 PM in the Parks and Recreation Administration Building Conference Room , located at 1101 N. College, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Bill Mateja, Simone Pollard, Bob Mathis, Jean Houck, Kent Buikema , Robert Laemel, Shane Morris Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM This meeting has been cancelled. Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2009, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, June 11, 2009 The Parks and Recreation Board will meet on Thursday, June 11, 2009 at 07:00 PM in the Parks and Recreation Administration Building Conference Room , located at 1101 N. College, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Bill Mateja, Bob Mathis, Jean Houck, Kent Buikema , Robert Laemel, Shane Morris, Simone Pollard Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM Call to order 1. Roll call 2. Discussion and possible action on amending the by-laws to change the time of the 3. Parks and Recreation Advisory Board meeting Update on old the old football field at San Gabriel Park4. Approve minutes from May 14, 2009 meeting5. Future agenda items6. Adjourn 7. Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2009, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, June 11, 2009 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , June 11, 2009. Members Present: Kent Buikema , Robert Laemel, Simone Pollard, Jean Houck Members Absent: Bob Mathis, Bill Mateja, Shane Morris Staff Present: Randy Morrow, Kimberly Garrett, Jill Kellum Minutes Regular Meeting 1. Call to order The meeting was called to order at 7:05 pm. 2. Roll call 3. Discussion and possible action on amending the by-laws to change the time of the Parks and Recreation Advisory Board meeting Houck stated that if the time was changed to 4:00 pm it would limit the board to unemployed or retired people. Laemel agreed with this and stated it would limit the number of people to apply for the position. Buikema stated there is not any further discussion. Discussion ceased. 4. Update on old the old football field at San Gabriel Park Morrow stated that the city manager sent a letter to Georgetown Independent School District (GISD) and GISD will look at the cost to remove them. Garrett stated that GISD is only interested in the visitor’s side, not the home side. An estimate to remove the bleachers 2 years ago was $60,000. 5. Approve minutes from May 14th 2009 meeting Laemel made a motion to approve the minutes Pollard seconded the minutes and it passed by unanimous vote. 6. Future agenda items 7. Adjourn Houck made a motion to adjourn. The meeting adjourned. Approved: Attest: _____________________________________ _______________________________________ Kent Buikema, Chair Parks and Recreation Board Shane Morris, Secretary Parks and Recreation Board Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, May 14, 2009 The Parks and Recreation Board will meet on Thursday, May 14, 2009 at 07:00 PM in the Parks and Recreation Administration Building Conference Room , located at 1101 N. College, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Bill Mateja, Bob Mathis, Jean Houck, Kent Buikema , Robert Laemel, Shane Morris, Simone Pollard Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM Call to order 1. Roll call 2. Introduce Erin Ruyle, Marketing/Special Events Coordinator 3. Discussion on advertising and marketing for Parks and Recreation Department4. Update on the Lake Georgetown project5. Discussion on wish list for programs and facilities6. Update on Teen/Senior Center Opening, May 23, 20097. Approve minutes from April 9, 2009 meeting8. Future agenda items9. Adjourn 10. Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2009, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, May 14, 2009 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , May 14, 2009. Members Present: Bill Mateja, Bob Mathis, Jean Houck, Kent Buikema , Robert Laemel, Shane Morris Members Absent: Simone Pollard Staff Present: Randy Morrow, Kimberly Garrett, Jill Kellum Minutes Regular Meeting 1. Call to order The meeting was called to order at 7:08 pm. 2. Roll call 3. Introduce Erin Ruyle, Marketing/Special Events Coordinator Erin Ruyle was introduced by Garrett. Ruyle thanked the board for inviting her to the meeting. Ruyle stated that her main goal is to better and more effectively communicate the message of what parks and recreation has to offer. The first project that she worked on was the website redesign. Features were added to make it more aesthetically appealing and user friendly. There are rotating pictures which correspond to new stories. Now the public can see what is happening currently and what is coming up as opposed to the old site where the news stories were hidden on the bottom of the site. Ruyle created and maintains a parks and recreation blog which is called Live and Play in Georgetown. Ruyle has started a weekly/biweekly parks and recreation newsletter which public can sign up for online. Online surveys have been placed on the website for members and recreation users so they can provide input on how to better serve them. Facility signage has been installed at the Recreation Center in the locker rooms and the lobby to promote information. Parks and Recreation postcards are being sent to all new members with a hand written message from Ruyle welcoming them to the Recreation Center and the postcards will also go out as thank you letters to sponsors and latter for member’s birthdays and achievement notification. As far as special events, she has been working on new ideas. One is a sidewalk chalk art contest, which has been offered in the past, which offers non-athletic adults and youth to participate in a fun event. More athletic events to offer would be a child triathlon, a duathlon, another road race, and a triathlon with a pool swim, where the Recreation Center pool can be utilized and the facility can be showcased. She is also working on internal marketing which is member appreciation by letting members know they are and their business is appreciated. June will be membership appreciation month with a kickoff event on Friday, June 5 th . There will be free food, face painting, games and prizes. There will be video added to the website which will show member testimonials and their success stories. Buikema asked if Ruyle is dedicated to the Parks and Recreation. Garrett stated that she is dedicated to Parks and Recreation only. Laemel asked if Ruyle will be working with the Tennis Center and the Meet the Pro event. Ruyle stated that she created the flyer for that event and that she will be helping with the event. Mateja challenged Ruyle to double the participants in the Cupid’s Chase. Garrett stated that Ruyle is starting out showcasing the recreation side and that there is also the parks side to showcase and also the disc golf courses, the challenge course, teen/senior center, and softball leagues. The parks board thanked and welcomed Ruyle. 4. Discussion on advertising and marketing for Parks and Recreation Department Ruyle included discussion in item #3. 5. Update on the Lake Georgetown project Garrett stated information gathered from their trip to Lake Grapevine and Joe Moore’s assessment of Lake Georgetown was presented to City Council April 27 th . Carey Weber, Lake Manager for Lake Georgetown , and Doug Cox, project manager for USACE Fort Worth district office, were present and answered questions. Doug Cox acts as a partnership liaison between the USACE and cities. Staff presented the information and requested direction from Council. Council directed staff to pursue options. Garrett stated that a consultant could be brought in for $1,000 - $1,500 for a day to get a 3 rd party report. Staff would report back to Council in 6 months. 6. Discussion on wish list for programs and facilities Garrett handed out a form to the parks board members that staff prepared showing their ideas for better programs and facilities. Staff is aware that the funding is not available currently. There was some discussion about the Tennis Center seating. Staff suggests that the berm area works well for the area but seating will also be considered. The consideration for parking lot lights at the McMaster’s Complex has been submitted as a service level request but has not been approved at this date . Morris stated the softball participants would like to be able to grill at McMaster’s Complex. Garrett explained that the Parks and Recreation Department has a concessionaire at the facility and that the department receives a percentage of sales. Garrett stated that the gates on the sand volleyball side have recently been unlocked since the parking lot is completed. They were being left locked because the participants were leaving trash in the area and not using the trash receptacles. Garrett also stated there is a gate on College Street and it is left locked to control parking off the berm or right next to the trail and want people to park in a designated parking lot. Additionally, the VFW will not allow parking on their area. Morris added that with the College Street side locked , when there has been an injury the ambulance has had to drive around to the parking lot. Garrett stated that the umpires have the combinations to unlock the gates in case of emergency. Mateja asked about the replacing the two nonfunctioning basketball backboard wenches in the Recreation Center gym and the cost. Garrett stated this is in the old gym and that they are currently electric but they will want to replace with a crank style and it would cost approximately $1,000.00. Mateja asked about replacing the nonfunctioning scoreboard in the Recreation Center gym and the cost. Garrett stated that the scoreboard will need to be replaced and the cost is approximately $2,500.00. Mateja suggested that we get sponsors for the scoreboard. Mateja asked if the facilities department could build the shelves. Morrow stated that with a new facility you want something nice installed. Houck stated that the commercial type shelving is very expensive for what you get. Mateja asked what the procedure was , in a down economy, with the City Council to appropriate funds to fix the backboards and scoreboard. Morrow stated they probably would not fund the scoreboard because it may not be something the city really needs right now in this economy and that they may look at it again in a year or two. 7. Update on Teen/Senior Center Opening, May 23, 2009. Garrett stated that the opening event for the Teen / Senior Center is being advertised on the website, in the newspaper, Channel 10, and a flyer was sent out to all the schools. Ruyle stated there will be a pizza eating contest and that is advertised at CiCi’s and other restaurants around town and also at the Recreation Center. 8. Approve minutes from April 9, 2009 meeting Laemel made a motion to approve the minutes Houck seconded the motion and it passed by unanimous vote. 9. Future agenda items Mateja read excerpts from the April 5, 2009 Williamson County Sun article titled Rec on a roll written by Linda Scarbrough giving accolades to Randy Morrow and Kimberly Garrett for the work on the Recreation Center. 10. Adjourn Morris made a motion to adjourn the meeting. The meeting adjourned at 7:55 pm. Approved: Attest: _____________________________________ _______________________________________ Kent Buikema, Chair Parks and Recreation Board Shane Morris, Secretary Parks and Recreation Board Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, April 9, 2009 The Parks and Recreation Board will meet on Thursday, April 9, 2009 at 07:00 PM in the Georgetown Recreation Center, located at 1003 North Austin Avenue, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Bill Mateja, Bob Mathis, Jean Houck, Kent Buikema , Robert Laemel, Shane Morris, Simone Pollard Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM Call to order 1. Roll call2. Tour of Teen/Senior Center3. Presentation on a Park Design Project – Southwestern Students4. Update on construction and opening of Teen/Senior Center5. Discussion on removal of the bleachers at the old football stadium in San 6. Gabriel Park Update on the Lake Georgetown project – Bill Mateja7. Approve minutes from March 12, 2009 meeting8. Future agenda items9. Adjourn 10. Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2009, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, April 9, 2009 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , April 9, 2009. Members Present: Bill Mateja, Bob Mathis, Jean Houck, Kent Buikema , Robert Laemel, Shane Morris, Simone Pollard Members Absent: Staff Present: Kimberly Garrett, Jill Kellum Minutes Regular Meeting 1. Call to order The meeting was called to order at 7:00 pm beginning with a tour of the teen/senior center. 2. Roll call 3. Tour of Teen/Senior Center The parks board toured the teen/senior center. 4. Presentation on a Park Design Project – Southwestern Students Buikema welcomed Southwestern University student’s Nicole Golan and Robin Rosenthal and professor Patrick Veerkamp. Southwestern University has an Architecture and Design Studies minor. Patrick Veerkamp stated the program is very successful. The design program is an introduction and they sample around with graphic design and furniture design. The students do a design project with landscape in the spring. At Southwestern University there is an emphasis on community based learning. The Environmental Studies program was interested in doing a community base learning and the received a grant through 3M and are working on the San Gabriel Trails project. Patrick Veerkamp explained that they asked Kimberly Garrett to attend a meeting to come up with ideas for projects that involved the trail and were community based. The project idea was to develop a park overlooking the North and South San Gabriel River . The conceptual drawing of the location of this project is at the switchback at the walk across bridge. The location was determined by the confluence of the rivers, that the area is used often and it will be safe from floods and will open the view to the river. The idea is to Go Green and use as many recyclables as possible. The plants being considered are native and would be low maintenance and low water usage. Laemel asked where the funding would be coming from. Veerkamp stated there might be some grants. Mateja asked what the cost is. Veerkamp stated that is the next step in the process. Garrett stated that the students understand this may not come to fruition and that this is learning project. 5. Update on construction and opening of Teen /Senior Center Garrett led a tour through Teen/Senior Center at beginning of meeting. There was not additional discussion. 6. Discussion on removal of the bleachers at the old football stadium in San Gabriel Park Mateja asked if there was a plan to demolish the bleachers at the stadium. Garrett stated discussion has been started with the City Manager. Garrett stated that the bleachers will be offered to Georgetown ISD first but Liberty Hill ISD has also asked about them. Garrett stated that the home side is a very large structure and the City does not have the money to dismantle it. Garrett stated there was a formal letter presented to the City of Georgetown by Georgetown ISD for having the option of obtaining the bleachers on the visitor’s side and the portable restroom that was put in recently. 7. Update on the Lake Georgetown project – Bill Mateja Bill Mateja stated Joe Moore , Assistant Director of Parks and Recreation for the City of Grapevine, came to Georgetown to look at the parks at Lake Georgetown and was impressed with the roads and infrastructure. Bill Mateja stated he met with Carey Weber, Park Manager for Lake Georgetown , to invite him to the City Council workshop on April 27 th , 4:00pm at City Council chambers where staff will present to the City Council about the next step of the Lake Georgetown project. Mateja stated he has contacted Congressman John Carter’s office to keep his office briefed that there is dialogue between the United States Army Corps of Engineers (USACE) and the parks board, since this is federal land. 8. Approve minutes from March 12, 2009 meeting Bob Laemel made a motion to approve the minutes and the motion was seconded by Jean Houck and it passed by unanimous vote. 9. Future agenda items 10. Adjourn Mathis made a motion to adjourn. The meeting adjourned at 8:42 pm. Approved: Attest: _____________________________________ _______________________________________ Kent Buikema, Chair Parks and Recreation Board Shane Morris, Secretary Parks and Recreation Board Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, March 12, 2009 The Parks and Recreation Board will meet on Thursday, March 12, 2009 at 07:00 PM in the Parks and Recreation Administration Building Conference Room , located at 1101 N. College, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Simone Pollard, Shane Morris, Robert Laemel, Kent Buikema , Jean Houck, Bob Mathis, Bill Mateja Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1. Call to order 2. Roll call 3. Introduction of new Parks and Recreation Advisory Board members 4. Election of vice chair and secretary for Park and Recreation Advisory Board 5. Discussion and possible action to provide City Council with input on the 2009/2010 budget - Micki Rundell and Leticia Zavala 6. Discussion on 2008 bond process 7. Update on visit to Lake Grapevine 8. Update on College Street Bridge in San Gabriel Park 9. Update on Recreation Center memberships and construction 10. Approve minutes from February 12, 2009 meeting 11. Future agenda items 12. Adjourn Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2009, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, March 12, 2009 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , March 12, 2009. Members Present: Bill Mateja, Bob Mathis, Jean Houck, Kent Buikema , Robert Laemel, Shane Morris, Simone Pollard Members Absent: Staff Present: Randy Morrow, Kimberly Garrett, Jill Kellum Minutes Regular Meeting 1. Call to order The meeting was called to order at 7:04 pm. 2. Roll call Buikema, Mateja, Mathis, Houck, Morris, Pollard, Laemel 3. Introduction of new Parks and Recreation Advisory Board members Buikema introduced new members Jean Houck and Simone Pollard. Each board member then introduced themselves. 4. Election of vice chair and secretary for Park and Recreation Advisory Board Robert Laemel nominated Bill Mateja for Vice-Chair of the Parks and Recreation Advisory Board. Motion was seconded by Bob Mathis and the motion passed by unanimous vote. Bill Mateja nominated Shane Morris for Secretary of the Parks and Recreation Advisory Board. Motion was seconded by Robert Laemel and the motion passed by unanimous vote. 5. Discussion and possible action to provide City Council with input on the 2009/2010 budget - Micki Rundell and Leticia Zavala The Finance department representatives were not present. Garrett stated that the Finance department relayed information to her about the budget. Garrett stated that sales tax revenues are down and home appraisals are neutral . There is not a lot of growth so building permits are down. They do not want to raise taxes to impact tax rate. Staff has been told there is not money for any new programs but will not have to cut programs we already have. They anticipate this situation to last 12 - 18 months. The Finance department would be happy to take any comments or thoughts about any low cost or no cost items , i.e. staff resources versus budget funding, to City Council to see if there are any inexpensive items that could be implemented. Laemel did mention the McMaster Field lighting and the seating at the Tennis Center to be brought up to the Finance department. He reiterated that the lighting at the McMaster Field is a safety issue that needs to be brought to the attention of the administration. Buikema asked if the Parks and Recreation Advisory could respond to the Finance department and say that we understand the financial situations but a member of our board has brought up a safety issue which we think should be brought to the attention to the administration. Morrow stated that he looked at the issue and will put a cost to it and relay that information. Mateja asked about the current Parks and Recreation budget and staffing issues. Morrow and Garrett explained that filling job vacancies is reviewed on a case by case basis and that Parks and Recreation is unique in that we are still able to hire some positions due to the upcoming camps and seasonal programming. 6. Discussion on 2008 bond process Buikema asked how the funds for various projects are designated , used and distributed. He asks what the plan is and the process is. Morrow stated the City will hold the bonds right now. Garrett stated that they probably would not issue the bonds right now because that would increase the tax rate . The Finance department relayed to staff that everything is on hold for approximately 12 months except for maybe some road bonds. 7. Update on visit to Lake Grapevine Buikema stated that 6 people from the City of Georgetown and Parks and Recreation Advisory Board went to Grapevine yesterday to view their program. The United States Army Corps of Engineers (USACE) approached the City of Georgetown Parks and Recreation to operate the 4 parks at Lake Georgetown and have the City of Georgetown lease the parks. Members of the Parks and Recreation Advisory Board , and city staff went and viewed what the City of Grapevine has done with the lake there. Morrow stated that it seems to be successful for the City of Grapevine and they do make money because they market more than the USACE did. Laemel asked if it is self sustaining. Morrow stated that they do sustain themselves without the burden being on the taxpayers. Mateja stated that Lake Grapevine has a 1 million budget and their profit is approximately $70,000 per year. Garrett stated that the City of Grapevine has approximately 300 acres of parkland and approximately 1200 acres of USACE property that they lease. Polland asked what they market that draws people into the USACE land versus using the regular parks. Garrett stated they advertise in camping and RV magazines and on websites. Garrett stated their average capacity is 70% full on the RV park during the winter and 100% capacity in the summer months. Morrow stated that the city will also collect the occupancy tax from the cabin rentals. Morrow stated that USACE will offer it to the city first , then the county and lastly to a private entity. Garrett explained that with the City of Grapevine they did not want a private entity to take it over so they took it over and operated it as is. Morrow stated they did a lease for 6 months instead of a 25 year lease to get a feel for the process to see if it would make money , then they did a feasibility study to see what the costs and profits were and what it would take to run the facility. Laemel asked if there is a management company that runs it. Morrow stated that it is run by the City of Grapevine, but Mateja stated they have a HOST program that allows people to stay there in lieu of hosting the site and helping with the campground and laundry. Buikema stated the benefits would be that the City of Georgetown would attain ready made parks. There are primitive parks, land for other use; possibility for westside park; and the hike/bike trail could be extended easily. The downside would be that it is new concept and the cabins are fully furnished and the cost for the feasibility study. Mateja stated that he would like to see Lake Georgetown as a “crown jewel” for the City of Georgetown and related this to the Gaylord resort in Grapevine and how it is next to the Lake Grapevine area and how the resort activities spill over to the lake. Buikema stated that he feels if the City of Georgetown passes it by it might divert to another party and if this is something that is going to enhance the City of Georgetown’s park program we should be looking at this seriously and be ready when the time comes. Laemel asked if they would consider a joint entity and Mateja stated that the USACE only wants to deal with one entity. 8. Update on College Street Bridge in San Gabriel Park Buikema stated TXDOT is looking at replacing the low water bridge through San Gabriel Park. Garrett stated this project is proceeding. Garrett explained this is a TXDOT project and they are working with the City of Georgetown’s transportation department. The low water bridge is an off system bridge and has flooded over and over again and is very narrow. TXDOT decided to build a 100 year flood plain bridge. TXDOT is paying for it along with federal money and the City of Georgetown. Garrett stated utility poles have been moved and some underground utilities have been added and the trail has been temporarily relocated. Garrett stated it should begin end of March and it is a 12 month project. Morrow Street will be open with a few exceptions. The disc golf course will be restructured. Garrett showed a drawing of the bridge and explained the process of the construction. 9. Update on Recreation Center memberships and construction Garrett handed out a report on the memberships that were sold for the month of February and explained the statistics. There were 2,832 memberships sold in February which broke down to 2,155 resident memberships and 641 non-resident memberships. Last year there were 5,000 memberships sold all year. Laemel asked what the capacity is. Garrett stated that we are full. Laemel asked at what point is another center added. Garrett stated that the renovation for the Teen/Senior center is going good. All the walls are in and painted. Projected opening is the first part of May. Project Graduation is scheduled for the end of May. Mateja would like to have the April meeting at the Teen/Senior center. April 9 th will be the meeting. Mateja asked what the biggest complaint staff has had so far with the Recreation Center. Garrett stated that the temperature in the fitness class room has been the biggest complaint and also that it is too crowded. Mateja asked if parking was a complaint. Garrett stated she has not received complaints. Mateja asked when the first swim meet would be. Garrett stated that the pool must first be certified in order to have a meet. 10. Approve minutes from February 12, 2009 meeting Laemel made a motion to approve the minutes and the motion was seconded by Pollard and it passed by unanimous vote. 11. Future agenda items 12. Adjourn Meeting adjourned at 8:21 pm Approved: Attest: _____________________________________ _______________________________________ Kent Buikema, Chair Parks and Recreation Board Shane Morris, Secretary Parks and Recreation Board Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, February 12, 2009 The Parks and Recreation Board will meet on Thursday, February 12, 2009 at 07:00 PM in the Parks and Recreation Administration Building Conference Room , located at 1101 N. College, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Barbara Owens, Bill Mateja, Bob Mathis, Kent Buikema , Mallory Bird, Robert Laemel, Shane Morris Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM Call to order1. Roll call2. Discussion and possible action to provide City Council with input on the 3. 2009/2010 budget - Micki Rundell and Leticia Zavala Discussion on Dog Park – Mateja 4. Discussion and possible action to appoint two members of Parks and 5. Recreation Advisory Board to a subcommittee of the Arts and Culture Board for selecting public art for the Recreation Center. Discussion regarding bleachers for the Georgetown Tennis Center - Laemel6. Discussion regarding lighting at the McMaster Athletic Complex parking lot – 7. Laemel Update on Recreation Center – Garrett8. Update on Master Plan process – Garrett9. Approve minutes from January 8, 2009 meeting 10. Recognition to outgoing board members11. Future agenda items12. Adjourn 13. Certificate of Posting I, Jessica Hamilton, Deputy City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2009, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, Deputy City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, February 12, 2009 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , February 12, 2009 . Members Present: Barbara Owens, Bill Mateja, Bob Mathis, Kent Buikema , Mallory Bird, Robert Laemel, Shane Morris Members Absent: Staff Present: Randy Morrow, Kimberly Garrett, Eric Lashley, Jill Kellum Minutes Regular Meeting 1. Call to order The meeting was called to order at 7:00 pm. 2. Roll call Kent Buikema, Shane Morris, William Mateja, Robert Laemel, Bob Mathis, Barbara Owens, Mallory Bird Staff: Randy Morrow, Kimberly Garrett, Jill Kellum, Eric Lashley 3. Discussion and possible action to provide City Council with input on the 2009/2010 budget - Micki Rundell and Leticia Zavala – Micki Rundell and Leticia Zavala were unable to attend meeting but there was some discussion on the item. Mateja asked if there had been any cuts in the budget that affect Parks and Recreation. Garrett stated that Micki Rundell has information on the budget and will present at the March meeting. Morrow added that the city has frozen positions and finance has talked about at 10% cut in next year’s budget and no new programs or projects. Garrett stated that Micki Rundell will talk about the economic status of the city as a whole and then get input from the board. 4. Discussion on Dog Park – Mateja This item was pulled from the agenda. 5. Discussion and possible action to appoint two members of Parks and Recreation Advisory Board to a subcommittee of the Arts and Culture Board for selecting public art for the Recreation Center – Eric Lashley and Mandy Solin Arts and Culture Board Eric Lashley, Library Director, states the Arts and Culture Board has appointed 3 members of the Arts and Culture Board to be on the subcommittee. Randy Morrow will be the staff liaison for Parks and Recreation. Lashley requests that 2 parks board members be appointed. Mandy Solin, chair for the Arts and Culture Board , presented information on possible art in the Recreation Center. Laemel asked if there is a budget for this project. Lashley stated a minimum of $40,000.00 is budgeted. Buikema asked if there are similar projects in the area. Lashley stated that the City of Austin has a public art department and their funds come from capital improvement projects. Bob Laemel made a motion to appoint Bill Mateja and Kent Buikema as a subcommittee member to the Arts and Culture Board for selecting public art for the Recreation Center with Bob Laemel as the alternate and Owens seconded the motion and it was approved by unanimous vote. 6. Discussion regarding bleachers for the Georgetown Tennis Center – Laemel Laemel stated there is increased activity at the Tennis Center and there is a need for additional bleachers. Laemel asked if the bleachers at the old high school stadium could be used at the Tennis Center or the possibility of an amphitheater type seating which would incorporate the hill. Morrow stated that it is a good idea to put amphitheater style seating with limestone blocks in the hill and this needs to be brought up at budget time. Buikema asked if there are bleachers at the football stadium that could be used. Morrow stated the end zone bleachers will be used at the flag football fields. Morrow stated that bleachers would help to bring in revenue for the Tennis Center. 7. Discussion regarding lighting at the McMaster Athletic Complex parking lot – Laemel Laemel expressed concern about the parking lot lighting. He stated that if the soccer field lights are off the parking lot is dark. Bird states she has also experienced this while at the facility. Garrett stated that if the soccer field lights are left on it is expensive and if no one is on the field playing then calls are received asking why the lights are on. Laemel suggests finding out how much it would cost to light the parking lot. Morrow stated this needs to be put in the budget as a safety issue. 8. Update on Recreation Center – Garrett Garrett recognized the Williamson County Sun as having some positive articles on the Recreation Center. Garrett gave some updated information about memberships. In January, 1800 memberships were sold with 266 being sold on opening day. Since February 1 st , 1524 memberships have been sold. Mateja suggested that Keith Hutchinson contact the Williamson County Sun about covering the amenities of the Recreation Center and stated that the newspaper’s coverage of the Grand Opening was poorly done. 9. Update on Master Plan process – Garrett Garrett stated that she went to the council meeting on January 27 for the 2 nd public hearing. She stated there was not anyone present to address the public. She stated Council wanted more information and details and wanted a workshop on it. The first available workshop is in April. Garrett stated the goal is to do a workshop on Monday, April 13 th and follow up on Tuesday, April 14 th at the council meeting. 10. Approve minutes from January 8, 2009 meeting Laemel makes a motion to approve the minutes, Bird seconded the motion and it was approved by unanimous vote. The procedure for posting the agenda was discussed. 11. Recognition to outgoing board members The board recognizes Barbara Owens for her 4 years of service on the Parks and Recreation Board. Mateja would also like to recognize Kimberly Garrett for receiving the Manager of the Year award for last year and her good deeds. 12. Future agenda items 13. Adjourn Mateja made a motion to adjourn the meeting. The meeting was adjourned at 8:07pm. Approved: Attest: _____________________________________ ___________________________________ Kent Buikema, Chair Parks and Recreation BoardBarbara Owens, Secretary Parks & Recreation Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, January 8, 2009 The Parks and Recreation Board will meet on Thursday, January 8, 2009 at 07:00 PM in the Parks and Recreation Administration Building Conference Room , located at 1101 N. College, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Barbara Owens, Bill Mateja, Bob Mathis, Kent Buikema , Mallory Bird, Robert Laemel, Shane Morris Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1.Call to order 2.Roll call 3.Public Hearing on the Parks and Recreation Element of the 2030 Comprehensive Plan 4.Discussion on possible artwork for the new Recreation Center – Eric Lashley, Library Director 5.Discussion and possible action on Georgetown Art Works Courtyard -Bob Weimer 6.Discussion on Community Garden 7.Update on Recreation Center Open House 8.Approve minutes from December 11, 2008 meeting 9.Future agenda items 10.Adjourn Certificate of Posting I, Shirley J. Rinn, Deputy City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2009, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Shirley J. Rinn, Deputy City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, January 8, 2009 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , January 8, 2009. Members Present: Kent Buikema , Bill Mateja, Barbara Owens, Mallory Bird, Shane Morris Members Absent: Bob Mathis, Robert Laemel Staff Present: Kimberly Garrett, Jill Kellum Minutes Regular Meeting 1. Call to order The meeting was called to order by Buikema at 7:02pm. 2. Roll call 3. Public Hearing on the Parks and Recreation Element of the 2030 Comprehensive Plan – Garrett Garrett explained that part of the 2030 Comprehensive Plan, all the elements that get adopted have to go through two public hearings by requirements in the 2030 plan and one of them is at the board level and it is after the plan is finished and in draft form and then one is at city council. Garrett stated the public hearing is open at 7:04 pm for the public hearing on the Parks and Recreation Masterplan and is open to comments. Public hearing closed at 7:07 pm. 4. Discussion on possible artwork for the new Recreation Center – Eric Lashley, Library Director Lashley explained he is the staff liaison for the Arts and Culture Board. The Arts and Culture Board has a budget of approximately $80,000 and one of their charges is to do public art. The Arts and Culture Board has decided to ask or work with the Parks and Recreation Advisory Board in some capacity to install a piece of public art for the Recreation Center expansion. Currently, they have a minimum budget of $40,000. They are looking for members of the Parks and Recreation Advisory Board and a staff member of the Parks and Recreation or a past board member that represents the Parks and Recreation Advisory Board to be willing to sit on a panel to decide what type art would be used and where it will be located. The Arts and Culture Board will have a meeting in two weeks and then come back to the Parks and Recreation Advisory Board in February. At that point the Parks and Recreation Advisory Board would appoint someone to be on the panel. The Arts and Culture Board will come up with the process for selecting the public art. Then the panel would make a recommendation to the Arts and Culture Board and the Parks and Recreation Advisory Board for approval of the piece and then it would go to City Council because of the dollar amount that is involved. They hope to have the art installed by the end of September. Lashley stated they would like to have 2 members from the Parks and Recreation Advisory Board. 5. Discussion and possible action on Georgetown Art Works Courtyard -Bob Weimer Presenting the program was Jane Estes, President of Georgetown Art Works. Georgetown Art Works is a community based arts organization. Last May, the Georgetown Art Works board members met with the Texas Historical Commission. Jane Estes stated the Texas Historical Commission provides free services for people trying to develop things in their downtown or historic communities. The meeting was to discuss the 8 th street courtyard which is the area behind 8 th and 9 th street. Jane Estes showed the courtyard and explained the location. She stated they were interested in purchasing a property on the 9 th street side and were curious how to develop that courtyard to utilize it for their needs. The idea for the property did not work out but the architect from the Texas Historical Commission came back with a conceptual drawing of the area. Displays of public art from around the world were shown and conceptual drawings of the courtyard. The courtyard areas are owned by the property owners of the buildings. Mateja asked if this would be a park within the Georgetown park system. Jane Estes explained that in the City of Georgetown Masterplan a goal is to have public art space , a public art park and an event space. She stated they would like to see this become a public park and that the Parks Department manage and maintain and the Georgetown Art Works would help facilitate. Owens asked if the city did not want to take over as public parks space would this still happen if the businesses wanted to see it happen. Ellen Davis stated there is a Main Street Facade fund that would help with some of the cost. Jane Estes stated this could bring more vitality to the downtown area which would be open to the public and an area for small child and families. Jane Estes stated they are looking for a recommendation to take this forward to the City Council. Bob Weimer had approached the property owners and received positive feedback . Owens makes a motion to support the concept of the Georgetown Art Works Courtyard concept between 8 th and 9 th street and to recommend to City Council, Morris seconded the motion and it was approved by unanimous vote. 6. Discussion on Community Garden This item was pulled from the agenda. 7. Update on Recreation Center Open House Garrett presented the Grand Opening Flyer showing the new rates for the Recreation Center. The open house and ribbon cutting will be Saturday, January 31, 2009 and will be open for business Monday, February 2 nd . 8. Approve minutes from December 11, 2008 meeting Mateja made a motion to approve the minutes , Morris seconded and it was approved by unanimous vote. 9. Future agenda items 10. Adjourn Morris made a motion to adjourn. Meeting was adjourned. Approved: Attest: _____________________________________ ___________________________________ Kent Buikema, Chair Parks and Recreation BoardBarbara Owens, Secretary Parks & Recreation