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HomeMy WebLinkAboutPAREB_Agenda&Minutes_2006Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, November 16, 2006 The Parks and Recreation Board will meet on Thursday, November 16, 2006 at 07:00 PM in the Parks and Recreation Admininstration Building Conference Room , located at 1101 N. College, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Barbara Owens, Bob Mathis, Kay Cobb, Kent Buikema, Mark Ramsey, Mark Shepherd, Mike Simpson, Ron Doernbach, William Mateja Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1.Call to order 2.Roll call 3.Update on proposed Heritage Tree Ordinance - Brewer 4.Update on Recreation Center expansion – Garrett 5.Update on Community Center renovation - Garrett 6.Update on budget items for 2006 – 2007 fiscal year – Garrett 7.Approve the minutes from October 19, 2006 meeting 8.Future agenda items 9.Adjourn Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2006, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, November 16, 2006 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , November 16, 2006. Members Present: Barbara Owens, Bob Mathis, Kay Cobb, Kent Buikema, Mark Ramsey, Ron Doernbach, William Mateja Members Absent: Mark Shepherd, Mike Simpson Staff Present: Kimberly Garrett, Heather Brewer, Jill Kellum Minutes Regular Meeting 1. Call to order - The meeting was called to order by Mark Ramsey at 7:02 pm. 2. Roll call 3. Update on proposed Heritage Tree Ordinance – Brewer Garrett introduced Brewer, the Urban Forester, to discuss the Heritage Tree Ordinance. Brewer stated there are 2 fast track amendments that she is working on. The first amendment is the 5 acre amendment. Currently, in the Unified Development Code, (UDC), any commercial project that comes in that is less than 5 acres is exempt from having to do a tree survey, do any tree protection, or do any tree mitigation. She explained that would include pharmacies and banks. These sites are what the general public sees most and the City gets a lot of complaints about these properties, saying that all the trees get plowed under. The amendment strikes out the 5 acre exemption and does not change the current UDC code. Cobb asked if this was only nonresidential. Brewer explained there are two types of developments; commercial and residential and there are two types of residential; new development and existing. Currently, residential development does not have tree mitigation; they have the same 5 acre exemption, but this amendment is on all new residential development. Ramsey clarified that if the site is less than 5 acres it is exempt. Brewer clarified that it only applies to commercial. Brewer stated that the 5 acre amendment is not the controversial one. Council was also getting pressure about large trees being cut down mainly in residential areas for new development. They asked Brewer to create the Heritage Tree ordinance which will be a chapter within the UDC. This amendment will make both commercial and residential development perform tree surveys looking for 30 inch and larger trees of certain desirable species. She stated that she is getting a lot of resistance from the development community because currently residential developers do not have to do anything as far as trees go . The homeowners of Georgetown were left off of the Heritage Tree ordinance. Personal home lots would fall under a Municipal Code not the UDC as far as the ordinance being enforced and fines. Doernbach asked what the fine was. Brewer stated she proposes a $5,000 fine and mitigation of 5 to 1 for the tree. She states it is a large fine but unlike a silt fence not being up and being charged by the day until in compliance; a large tree is gone forever. Ramsey asked if there was a 5 acre lot covered with 30 inch trees is there any flexibility. Brewer stated that on a lot that size there may be a maximum of 3 on a lot. There are some clauses in the ordinance that state if the tree is dead, or diseased it can be cut down. There are also incentives to encourage compliance by lowering the minimum parking amount that is required to work around a tree, move sidewalks that are required as long they stay ADA, if it is in a park, decrease the number of acres of parkland that is required to donate, and decrease the landscape credits that have to be given back. Brewer stated that Council wanted the authority to look at individual projects, and the appeal process is after you go through the Urban Forester then you would go to Council. If Council sees that the lot is not able to be developed and not just an inconvenience then they may allow a tree to be cut down. It is a matter of working a little on the design. This ordinance is geared toward the residential development community since these are the trees that are not in public view and they are getting plowed down. The developer designs the lots before they know what trees are on the property since they are not required to perform tree surveys. Cobb asked about the tree surveys. Brewer explained that it was not possible for her to survey every new residential development. She stated that there had to be some professionalism in the survey community. She stated they are not the developer and they do not work for the developer and the surveyors would be responsible for certifying their job. Garrett stated that some of the resistance with this amendment is from the tree survey as they can be expensive. Brewer stated that very few Cities allow the residential developers not to perform tree surveys or tree mitigation. She stated that most Cities have some type of ordinance; currently the City of Georgetown has nothing for residential developments. Doernbach asked how big an example the City of Georgetown itself is going to set. Brewer stated she has contacted Tom Benz, who is the Systems Engineer Manager, for Georgetown Utility System, and they are well aware this is coming and they have worked together on the ordinance. She stated there will be some exceptions on trimming; they will be able to trim these without going to Council, whereas the developers will have to go through the Urban Forester to get a permit to trim the trees. There is a question on the franchised utilities whereas those contracts have already been put out and looking into these with the City attorney, whether they can be held to the new ordinance or if the contracts must be rewritten as they renew. Brewer stated this amendment is trying to focus in on storm water permit, preliminary plat, and site plan processes. Mathis asked about the current UDC code and if the Heritage Tree would supersede this ordinance. Brewer stated there are options if there is not enough room to plant on site there will be a tree fund to plant trees at the Urban Foresters discretion or the developer can put the money in a fund and plant trees at their discretion under the Urban Forester’s direction. Mateja asked if there is currently fine money coming in. Brewer stated no. Mateja asked if there was a proposal to do anything with fine money if adopted. Brewer stated that was not considered in the ordinance and stated that it is very rare that cities get fine money and that lawyers are more apt to go after the mitigation part versus the money. 4. Update on Recreation Center expansion – Garrett Garrett stated staff is reviewing the 50% design development plans. This is the first phase of the basic layout of the recreation center. They are working toward 100% design development so it can be bid out to a construction manager at risk ; they will bid a maximum guaranteed price . She explained that these can be bid at 50% design development but the contingency is larger. They are waiting until 100% design development for a construction manager. Owens asked what the time line was. Garrett stated that in February or March there will be a construction manger on board and construction would begin in June or October. Cobb asked if the design is much different from the conceptual drawings. Garrett explained that the existing recreation center will be turned into the teen center/senior center because it has its own entrance. The gym, restroom, and racquetball courts will remain which are in the existing building. The new facility will have an enlarged weight room, two meeting rooms, a larger child care center, a pool, and a gym. There will be one aerobic room. There will be an elevated 2 lane jogging track upstairs that will go over the new gym and the weight room. The spinning bikes will be out in the open above the weight room. There will be an event room. Owens asked when the completion date was. Garrett stated January or February 2009 will be the completion date. Cobb asked if the recreation center will be shut down during the construction. Garrett stated that the existing recreation center will still operate while construction is being completed on the new building. Doernbach asked since construction costs have increased, what features are being cut. Garrett stated that no features were taken out and that Council gave staff direction to continue with everything that was approved. There has been talk with the architect to phase in certain pieces such as renovation of the teen center. If the cost comes in to high the City can do the work in house. Another example would be the spray park outside. If the expansion is complete and opens in February, that pool area will not be needed until summer. Doernbach asked about hours of operation. Garrett said the pool will open at 5 am and the recreation center will be open until 9 or 10 pm. Garrett stated she met with the Georgetown Youth Advisory Board for their suggestions on the teen center. They suggested the teen center being open later. Garrett stated that the recreation center can be locked down from the teen center and if they want to do lock ins or dances they can close that portion down. The expansion of the recreation center has all the elements that are in the bond. 5. Update on Community Center renovation – Garrett Garrett stated that the roof material is being put on today. Garrett stated the divider has not been ordered and it takes 8 – 10 weeks to come in. Mateja asked if there were 2 superintendents on site. Garrett stated there are two superintendents. Mateja asked when the fine period for the contractor starts. Garrett stated that it is Dec 31st but there are work order changes that extend the days if the City accepts the change order. Garrett stated the fixtures, stove, and coolers are not in, and the window frames are not in. 6.Update on budget items for 2006 – 2007 fiscal year – Garrett Garrett went over the budget items that were approved. These are major projects that were asked for. -Dog Park: Staff will be meeting with Simpson to start this process. -Holly Street Parking Lot: Parking lot by McMaster Complex will be done. -Expand IOOF Cemetery: Staff is working with BWM Group, on a layout for the cemetery. This will have to go back to Council for approval and the fees will probably change. -Pickett Trail Renovation: Staff applied for a Texas Parks and Wildlife grant and the grant was not approved because the trail could not be made handicap accessible. Garrett explained to the grant committee that the trail could not be made handicap accessible without ruining the natural beauty of the cliffs. She stated there is some money to do some clearing and rebuild the steps and get work done so it is useable again. -Restroom at Rivery Park: Staff is looking at a pre fabricated restroom. It will have electricity and water. -Westside Park: There is $319,000 in that fund. -Parks and Recreation Open Space Master Plan: There is $100,000 to update the Master Plan and will not start until the spring and it will take about 9 months. Staff will post requests for qualifications in the paper. Staff will narrow down the submissions to four landscape architects. The architects will each do a presentation to the Parks and Recreation Board and the Board will decide on which architect is chosen. The Park and Recreation Open Space Master Plan is usually updated every 5 years. -Trail Expansion: This is for the trail on Mr. Chandler’s property with the lights. The bids came in to high last year. This was approved last year and was rolled over to this year. Asphalt is being considered instead of concrete. There are 44 light poles and call boxes. This is a 1/2 mile trail. Doernbach asked about the call boxes and they are looking at cellular service. -Safety Fence at McMaster: This project is complete. -Berry Creek Park: It is in the Reserve of Berry Creek and it is 2.7 acres. There is $120,000 that has been rolled over from last year. Staff is considering a playground, small trail, and a basketball court for this park. There is another 2.7 acres closer to Hwy 95. -River Ridge Playground: The City Council approved $40,000 to put a playground and a tire swing next to the swimming pool. Garrett stated this area is limited and directly next to River Ridge Street so staff is considering a concrete border with a wrought iron fence to enclose the area. -Katy Crossing Pavilion: The HOA at Katy Crossing contacted their council member of the need of a pavilion and this was approved. -Purchase Natural Springs: One is on the hike and bike trail by Melanie Lane that naturally flows out of the spring house, one is behind the movie theater and the other one is Lion’s Head which is below Whataburger across from the Rivery. -Automatic gate at Booty’s Park: That will be a solar powered gate and will open and close automatically. There is an agreement with the Army Corps of Engineers to keep this gate locked in the evenings. -Park Patrol Restrooms: The Park Patrol unit now occupies this building in the park which is across from the football stadium. This building has a restroom and this will be opened to the public so there is a restroom on that end of the park. The restrooms will be closed at night to prevent vandalism. Owens asked about the skate park and the fact that it had been closed. Garrett explained that the City Council gave staff $8,000 two years ago to buy skate park equipment. Garrett stated that last August, seven pieces were bought. The equipment was placed on the roller hockey rink. In December of the first year three pieces were stolen. Then in October, there was vandalism for two weeks, every day. They had to cover up graffiti, restrooms were vandalized, the payphone’s handle was ripped off, and they were vandalizing the equipment. Garrett stated that since the equipment has been moved there has not been any vandalism in that area. Garrett explained that the area is not a good location, there is no lighting, and is not very visible. Cobb asked about the San Gabriel Pool being turned into a skate park once the Recreation Center was completed. Garrett stated that is still an option. Owens asked about the playground being built at Kelly Park. Garrett stated that the Salvation Army approached the city about building a playground in our community. They have 400 people from Dell coming to help build the playground with Kaboom. This playground will be built in one day, on November 30, 2006. The City of Georgetown contributed the land for the playground. It will be across from the Habitat for Humanity homes , and close to the Boys and Girls club. The $80,000 playground will be installed November 30, 2006, and the ribbon cutting will be at 3:30pm that day. 7.Approve the minutes from October 19, 2006 meeting Mateja made a motion to approve the minutes. Buikema seconded the motion and it passed by unanimous vote. 8.Future agenda items The December meeting will be held on Wednesday, December 13th. 9.Adjourn Buikema made a motion to adjourn the meeting. The meeting adjourned at 8:19 pm. Approved: Attest: _______________________________________________ Mark Ramsey, Chair Parks and Recreation BoardKay Cobb, Secretary Parks & Recreation Board Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, October 19, 2006 The Parks and Recreation Board will meet on Thursday, October 19, 2006 at 06:30 PM in the San Gabriel Park, located at 445 E. Morrow Street, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Barbara Owens, Bob Mathis, Kay Cobb, Kent Buikema, Mark Ramsey, Mark Shepherd, Mike Simpson, Ron Doernbach, William Mateja Parks and Recreation Board meets the second Thursday of the month at 06:30 PM unless otherwise specified. Call to Order at 06:30 PM 1.Tour of Community Center renovation project – Regular meeting will begin at 7:00 pm at the Parks Administration Building 2.Call to order 3.Roll call 4.Update on Community Center - Garrett 5.Update on Dog Park - Simpson 6.Approve minutes from 09-14-2006 meeting 7.Adjourn Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2006, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, October 19, 2006 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , October 19, 2006. Members Present: Barbara Owens, Bob Mathis, Kay Cobb, Kent Buikema, Mark Shepherd, Mike Simpson, William Mateja Members Absent: Ron Doernbach, Mark Ramsey Staff Present: Randy Morrow, Kimberly Garrett, Jill Kellum Minutes Regular Meeting 1.Tour of Community Center renovation project – Regular meeting will begin at 7:00 pm at the Parks Administration Building The tour of the Community Center commenced at 6:30pm. Terry Jones, project manager for the City of Georgetown, and Tom Nichols, architect for 1113 Architects, answered questions and explained the renovation of the Community Center. 2.Call to order The meeting was called to order by Barbara Owens at 7:10pm. 3.Roll call 4.Update on Community Center – Garrett Garrett stated that the construction is to be completed December 22, 2006. Owens asked what the new fees were for the rental of the Community Center. Garrett stated that most of the fees doubled and she explained the new rental fees. Morrow stated that the increases cover the cost of maintenance, clean up, utilities and janitorial. Morrow stated the goal is the cover the maintenance and the utilities. Garrett stated there is a contract with a janitorial service to help clean the facility . Garrett stated there will be a grand opening. Mateja asked if the signage for the building has been addressed. Garrett stated that there would be new signs to identify the Community Center. Mateja stated that new signage would be good. Garrett and Morrow stated the street will be one way between the Community Center and the Flower Garden. 5.Update on Dog Park – Simpson Simpson stated that City Council allotted in the budget $85,000 for the dog park and Simpson thanked the staff for their support. Simpson stated at the Pecan Grove he has noticed some drainage problems with the area which were not observed before due to lack of rain. Simpson stated they needed to get together with the staff for time lines on construction. Simpson stated that the ordinances would have to be reviewed and amended to allow off leash within the fenced Dog Park area. Simpson stated he would like to see volunteerism used for the building and donations from both private and corporate and also to see a joint agreement with the Animal Shelter. The initial $85,000.00 was for fencing, double gated entries for the small and large dog areas, and water areas. Simpson stated that depending on the drainage, that the 6.25 acres may have to be shrunk down or get creative. Simpson stated that typical dog parks are 2.5 – 3 acres. The 5 – 6 acres is something he would like to preserve and that it is in a nice area being in San Gabriel Park. Cobb asked about the drainage issue as far as any suggestions. Simpson stated the fence is a collector of debris instead of it going through. In the small dog area this would not be acceptable but stated that the initial assessment of the property the small dog park area would not be in that area. Mateja asked who owned the area around the Pecan Grove. Simpson stated there is private property along one side of the proposed area. Simpson showed a conceptual drawing of the area for the dog park. Mateja asked if the community comes in and harvests the area for pecans. Simpson stated that this issue has been discussed. Garrett stated that the public would still have access. Simpson stated that in year two of the construction they would look into turf management. 6.Approve minutes from 09-14-2006 meeting Buikema made a motion to approve the minutes. Cobb seconded the motion and it passed by unanimous vote. Future agenda items: Discuss the proposed tree ordinance - Brewer Update on the recreation center renovation - Garrett Update on budget items for 2006 – 2007 fiscal year - Garrett 7.Adjourn Shepherd made a motion to adjourn the meeting. The meeting adjourned at 7:45 pm. Approved: Attest: _______________________________________________ Mark Ramsey, Chair Parks and Recreation BoardKay Cobb, Secretary Parks & Recreation Board Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, September 14, 2006 The Parks and Recreation Board will meet on Thursday, September 14, 2006 at 07:00 PM in the Parks and Recreation Admininstration Building Conference Room , located at 1101 N. College, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Barbara Owens, Bob Mathis, Kay Cobb, Kent Buikema, Mark Ramsey, Mark Shepherd, Mike Simpson, Ron Doernbach, William Mateja Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1.Call to order 2.Roll Call 3.Update on regional transfer station – Jim Briggs 4.Update on San Gabriel Bridge and Walden realignment for the future - John Aldridge 5.Update on the Community Center renovation - Garrett 6.Update on the Arts and Cultural board with their connection with the Parks and Recreation Advisory Board and public art displayed in public places – Eric Lashley 7.Approve minutes from August 17th , 2006 meeting 8.Future agenda items 9.Adjourn Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2006, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, September 14, 2006 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , September 14, 2006. Members Present: Barbara Owens, Bob Mathis, Kay Cobb, Kent Buikema, Mark Ramsey, Mike Simpson, Ron Doernbach, William Mateja Members Absent: Mark Shepherd Staff Present: Randy Morrow, Kimberly Garrett, Jill Kellum, John Aldridge Minutes Regular Meeting 1.Call to order The meeting was called to order by Mark Ramsey at 7:02 pm. 2.Roll Call 3.Update on regional transfer station – Jim Briggs John Aldridge stated Jim Briggs could not attend the meeting . Jim Briggs informed John Aldridge that it would be about 6 months before there was any information on this topic. 4.Update on San Gabriel Bridge and Walden realignment for the future - John Aldridge John Aldridge, the Transportation Engineer for the City of Georgetown , was introduced by Mark Ramsey . Aldridge stated there were members and representatives of TXDOT and consultants from TCB present for the meeting. Aldridge stated that they have met with the City of Georgetown staff to come up with concepts for the bridge and TCB was present to show some concepts based on the ideas of the City of Georgetown staff. Aldridge introduced Gerald Pohlmeyer who is a design manager with TXDOT in the Georgetown office. TXDOT is charged with keeping up with on system and off system bridges. TXDOT rates the bridges in the state every 2 years for structural soundness and their sufficiency. The bridge in San Gabriel Park came up one year ago for replacement through FHWA’s program for replacing what they consider to be a structural deficient type bridge. The rating on this bridge was low enough that through the statewide program TXDOT obtained funding for this structure. This is a joint project with TXDOT and the City of Georgetown. TXDOT has the project because they administer Federal Highway Administration (FHWA) funds on a local level. The majority of all off system bridges are normally in the county but some are in the city. Pohlmeyer stated that College Street , in the City of Georgetown’s overall transportation plan , is shown as a collector roadway. Pohlmeyer stated that TXDOT intends on building a structure that meets the City’s criteria for a collector roadway. He also stated that after the project is complete it is a City structure and something the City needs to be happy with and added that since the structure is in San Gabriel Park that it is different than most structures and they would like ideas from the City’s Transportation Department as well as the City’s Parks Board. Pohlmeyer introduced Catherine Judd, a registered landscape architect and consultant, with TCB engineers. Judd stated that TCB is a multi disciplinary engineering consultant firm who specialize in environmental and transportation engineering. She stated that they worked together with engineers to come up with a bridge concept that would be feasible to be constructed and also provide two very distinct aesthetic concepts . They collected some system and site condition information. The site condition shows that it is in a park, in a historic community, in a natural setting, over the San Gabriel River, and also has an existing structure with some history. There is an eroding plaque on the existing bridge that has a WPA sign on it, which was a period in American bridge history where a lot of construction was occurring between the years 1935-1937. Judd stated that she researched that era before developing any preliminary sketches to come up with imagery from that time to evoke different design themes. This research produced two separate concepts for the bridge design. She explained that concept A is more traditional and the overriding theme is pedestrian oriented that has overlook or scenic nooks and lighting that would compliment the existing park lighting. Concept B borrows from the existing structure and compliments some of the bridges in Georgetown. She explained that concept B does not have lighting and shows a different approach but could be incorporated at the bridge entry points. She stated that with both bridges that the Garden Club could be used to implement hanging baskets or gardens on the bridge. She also explained that part of the experience in crossing the bridge is approaching the bridge. Since the concepts do allow for pedestrians and bicycles it would not be unusual to create a pocket park or some other enhancement as you approach the bridge. Morrow asked in concept A how many overlooks there were. Judd stated that she was looking at every other column. Morrow asked about the barrier in concept A. Judd stated that is for safety to separate the vehicles and bicycles. Morrow stated that would make concept A wider than concept B. She explained that it could, but the 6ft. sidewalks could be decreased to 5 ft. to comply with ADA. She stated that they wanted to give the City the option of adding a potential turn lane in the future so it is wide enough to accommodate any future restriping. Morrow asked about the absence of a barrier in concept B. Judd explained that it is not required because of the concrete rail. It was explained that the barrier is to keep the vehicles from leaving the bridge and stated that concept B is similar to the highway 29 bridge with the raised sidewalk and concrete rail on the outside. Doernbach asked about the specifics of the bridge and Judd stated these are considered different styles that are conceptual and that no elements are exclusive to either concept. Owens asked if the details in the concepts could be interchanged between the two concepts such as columns, railing, step outs. Judd stated that could all be worked out and that the primary objective is to maintain an area for water to flow through. Pohlmeyer stated that any detail in exhibit A and B can be transferred from one to the other. Doernbach asked if conduit would be used through a bridge like this to run optic fiber or cable or other utilities. Aldridge stated that the Rivery bridge has the conduit in the concrete rail. Judd stated that the lights or the columns could be used for holiday lighting or for banners. The arch is there for aesthetics not for structural purpose. Doernbach asked how they envisioned the 2 bridges working together . Judd stated that the new bridge would allow for pedestrian use and since it will be higher it will provide a view and the existing bridge would be used for pedestrian and bicycles only and may need to be barricaded off. It was also stated that the design of the existing bridge was taken in to consideration with the design concepts of the new bridge so in that aspect they will be working together also. It was stated again that the arch was not structural and was there for aesthetics. Doernbach asked what kind of disruption to the river will be created by the construction of the bridge. Pohlmeyer stated that the water from the river will not be totally diverted , they will use coffer dams and collect the silt. Aldridge stated that on the Rivery Bridge the construction vehicles used mineral oil instead of hydraulic oil in case a hose was to break. Ramsey asked how far apart the bridges are going to be. Pohlmeyer stated it has not been determined, but the bridge will probably be constructed down river. He also stated that they wanted to discuss the design first, and then when they return , they will have a more solid design. Aldridge stated that there are 3 known major utilities in the downstream of the existing bridge. He stated they are close to the existing bridge and downstream so that will determine the bridge placement. Mateja asked if there are time frames under discussion in this meeting. Pohlmeyer stated that would be determined by how long it would take to get a solid recommendation from the City of Georgetown on what everyone will be happy with. He stated that designing takes awhile and then they should be able go to work any time after they get the final plans. Pohlmeyer stated it would be at least a year before it starts . Morrow asked if there was a plan for the bridge to continue straight and go by Southwestern. Aldridge stated that the bridge would come to College and take a right turn and then connect from College to Walden that would some time in the future hit Smith Creek Road over to Southwestern. This plan is very conceptual. Pohlmeyer stated that one plan was to have the bridge on the outer edge of the park and still line up with the existing roads. They talked about how the bridges would be parallel with each other, and if it was skewed then the concepts of the bridge would change because the aesthetics would be different. Morrow stated that he would like to see a bike lane on the road that connects to Southwestern. Aldridge stated that it would be tight in the area and that he would have to get it above the hundred year flood plain. Mateja asked how long a project like this would take. Pohlmeyer stated the construction time would be 6 months to one year. Ramsey asked how much taller this bridge would be than the existing bridge. Pohlmeyer stated they do not know at this point because not all the testing has been done yet. Mateja asked if this was a for sure project. Pohlmeyer stated that it is a for sure project if the City of Georgetown wants it to be. There is money available to fund this project. There will be a public meeting on this project but it is not a requirement for this project. Owens asked from an ecological perspective would it be better for the birds to have an open bottom part of the bridge. Pohlmeyer stated there will be dirt from where the bridge stops and where the water is and there will not be concrete. They had even talked about leaving it open back from the waters edge so if the City of Georgetown decided to put a hike and bike trail further downstream that option would be available to go under the bridge. Ramsey reiterated that this was just a concept and as more information is available keep in mind what they have presented and think what we might want to be changed. Discussion of the columns and arches and catching debris was discussed. Pohlmeyer stated that TXDOT stated that they could go take the information that was discussed and come back with more information and even hold a public meeting. They can return after the public meeting to the Board with an update. 5.Update on the Community Center renovation – Garrett Staff will start taking reservations on Oct. 2nd for March 2007, and public notification has been given. Garrett states that as of their current schedule they are about 3 weeks behind. The project is to be complete in December and the contractor is planning to catch up and make up the 3 weeks. Garrett stated that the roof trusses and deck will be on next Friday. The procedures for booking will be the same as in the past. The facility can be reserved one year to the date and a lottery will be implemented if needed. Buikema asked if there is going to be a grand opening. Garrett stated there will be a grand opening but no date has been set. Morrow stated that there is a $500 per day liquidated damage if they do not finish by December 31, 2006, as the contract states. Staff will start meeting with the contractor weekly to keep them on task. There is a new superintendent and construction manager on this project. Garrett stated the biggest issue is the structure of the existing walls since they are hollow and have no rebar in them. They are trying to structurally stabilize them. Buikema asked about viewing the facility before the next meeting. Garrett stated we could begin the meeting at 6:30 pm on October 19th before the monthly parks board meeting . 6.Update on the Arts and Cultural board with their connection with the Parks and Recreation Advisory Board and public art displayed in public places – Eric Lashley Eric Lashley is the City of Georgetown’s staff liaison for the Arts and Cultural Board. The Arts and Cultural Board is the newest advisory board that the Council created last August. Lashley stated that the board was created because there was a staff committee that was looking at doing public art and Lashley stated he got involved because he wanted to have public art at the library . Lashley stated he approached Paul Brandenburg, the City Manager, and Brandenburg said he wanted two things to happen before the board went to Council and the first thing was that he wanted a commitment from Southwestern and second was he wanted a commitment from GISD that they would participate in the Arts and Cultural Board. Lashley stated they went to Southwestern’s Dean of Fine Arts , Paul Gaffney, and went to GISD’s head of fine arts, Charles Aguillon and they agreed to be a part of it. The purpose of the Arts and Cultural Board is to provide public art in Georgetown as there is very little public art in Georgetown, to coordinate the different arts groups in Georgetown to be working together , and to find funding for the public art. The chair of the Arts and Cultural Board is Paul Gaffney. One of the board’s objectives from the City was to find a funding source. The Arts and Cultural Board proposed a funding source to City Council which was accepted one month ago. The funding source will start fiscal year 2007 – 2008 and it will be that 1/4% of the general fund will go to public art. There will be approximately $70,000 for public art. The other funding mechanism was for future City projects and that 2% of that project would go to public art. The Arts and Cultural Board would create a panel for different public art. There are two priorities for public art to be displayed which are downtown and the park and trails. Then they would like to see public art displayed in City facilities that have a high public traffic. They would like to establish panels of citizens that would make recommendations in their areas for the public art. Lashley stated that the Board presented to Council that they are not only talking about painting and sculptures, but that with City facilities they could implement architectural functional art. Lashley stated that another issue is Garey Park which may not be an issue for 20 years, but there is already a sculpture there and the house could be a gallery. Lashley stated it is natural that the Arts and Cultural Board work with the Parks and Recreation Advisory Board because it is a priority for them to get public art in the parks. Lashley stated that this is a quality of life issue and public art can be controversial and that is why they want a lot of community involvement throughout the whole process and that the art chosen is something that reflects the values of Georgetown. Simpson asked how the Parks and Recreation Advisory Board initiate ideas with the Arts and Cultural Board. Lashley stated the Arts and Cultural Board is open to any ideas, but soon their project will be with the new library. Simpson would like to look into working with the Arts and Cultural Board on some ideas associated with the new dog park. He stated that construction items that could be used as agility type of equipment and there are innovative things that can be done as far as the signage for the dog park. Lashley stated they want to increase the art in Georgetown. He stated that Georgetown does not want to be a big city without public art. Lashley stated there is a lot of potential with the parks and the river and working along the Blue Hole area with the new restaurants coming in to the area. Cobb asked about the 2% of the cost of the construction site and asked if it would be limited to that particular construction site. Lashley stated that it would apply to the area that is being constructed. The 2% would not be held if the art could not be used on that project. 7.Approve minutes from August 17th, 2006 meeting Simpson made a motion to approve the minutes. Buikema seconded the motion and it passed by unanimous vote. 8.Future agenda items 9.Adjourn Buikema made a motion to adjourn the meeting. Approved: Attest: _______________________________________________ Mark Ramsey, Chair Parks and Recreation BoardKay Cobb, Secretary Parks & Recreation Board Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, August 17, 2006 The Parks and Recreation Board will meet on Thursday, August 17, 2006 at 07:00 PM in the Parks and Recreation Admininstration Building Conference Room , located at 1101 N. College, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Barbara Owens, Bob Mathis, Kay Cobb, Kent Buikema, Mark Ramsey, Mark Shepherd, Mike Simpson, Ron Doernbach, William Mateja Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1.Call to order 2.Roll Call 3.Citizen Input on New Regional Transfer Station – Mark Ramsey 4.Discussion and Possible Action on Parkland Dedication for Sonterra - Garrett 5.Discussion and Possible Action on Parkland Dedication for Cimarron Hills – Garrett 6.Update of Heritage Gardens – Simpson 7.Update on the Games of Texas – Garrett 8.Update of Eagle Scout Projects – Morrow 9.Update on Budget Items – Morrow 10.Approve minutes from June15, 2006 meeting 11.Future agenda items 12.Adjourn Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2006, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, August 17, 2006 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , August 17, 2006. Members Present: Barbara Owens, Bob Mathis, Kay Cobb, Kent Buikema, Mike Simpson, Ron Doernbach, William Mateja Members Absent: Mark Ramsey, Mark Shepherd Staff Present: Randy Morrow, Kimberly Garrett, Jill Kellum Minutes Regular Meeting 1.Call to order The meeting was called to order by Barbara Owens at 7:07pm. 2.Roll Call 3.Citizen Input on New Regional Transfer Station – Mark Ramsey Joe Savage representing Waste Management stated he wanted to make the Parks and Recreation Advisory Board aware of what is proposed to be changed within the park area. The current solid waste carrying company is proposing a regional transfer station to be located immediately behind this building within the existing location, which according to their numbers will increase their truck count through the park area to 140 truck trips per week. His concern is that it is an inappropriately placed location for a regional transfer station in that it is going to be routed through the park. Another concern is the continued degradation of the bridge. His suggestion and recommendation to the Parks and Recreation Advisory Board is that they adopt a resolution to suggest that only Georgetown trash be carried to that transfer station and that it might not be regional in concept, but be limited to Georgetown only . Leo Wood, former city manager and former mayor of Georgetown , states that the transfer station is not appropriate for a city park. He stated it was very dangerous. He also stated there is a landfill that is 11 miles from here that is owned and operated by Williamson County and Waste Management and stated that is where garbage needs to go. He stated that he supported what Joe Savage said. He said they would appreciate the Board to consider a resolution opposing the transfer station in the park mainly from a public safety standpoint. 4.Discussion and Possible Action on Parkland Dedication for Sonterra – Garrett Garrett introduced Charles Celauro with PBS&J. She stated Charles Celauro has been meeting with staff for several weeks to identify and locate parkland that meet all the requirements in the parkland dedication ordinance. Charles Celauro stated the subdivision is located south of Inner Loop between Maple Street and FM 1460. This area is in the Transit Oriented District or T.O.D. The new name of the subdivision is La Conterra, because there is already a Sonterra in Williamson County. The map shows a 10.5 acre linear park located on the eastern boundary of the subdivision. There is also an HOA park that is differentiated in blue on the map. There is an area on the map, south of Inner Loop, which shows a green area, to note there would be a facility around the train station. They submitted a land plan with the City of Georgetown and how their project would transition to that. The City of Georgetown will move forward with that in the form of a RFP to get land planners to plan this area. The La Conterra area has 509 lots. The general size of the lot is 52 feet wide X 122 feet deep. They are all in excess of 6,000 sq. ft. There are 3 detention ponds for drainage. There is an entrance off of FM 1460 which will be a residential collector and the north/south street will also be a residential collector. Maple Street has a designation for a rail line. The future Austin/SanAntonio corridor, also known as the intermunicipal rail corridor, is a rail line that goes from San Antonio to Georgetown. The T.O.D. shown on the map is being planned as the end stop and the next southern stop is in Round Rock. There is more speculation that it would bypass Georgetown and continue north. They are designating about 300 parking spaces in conjunction with the rail line. The Austin/San Antonio Rail Corridor Council have come up with some land planning ideas such as a public/private venture for a civic center, or to be used as office buildings. Garrett stated that the City of Georgetown wants this area to be developed heavily with houses and they have designated it as a T.O.D. So the idea is to bring a lot of people in this area so they could access the rail line to Austin and San Antonio. Garrett stated that Charles Celauro is proposing 10.5 acres to satisfy the requirement for 509 units, which the requirement is actually 10.2 acres. Doernbach asked what type of barrier would be used to separate the railroad and the park. Morrow stated that is something that can be put in the motion for this parkland dedication and that they could put in some type of cyclone fence or some barrier from the park to the rail track so the children can not get on the track and should be at least the length of the park. Mathis asked what the logic was at putting the park along the railroad other than it being a buffer between the housing and the railroad track because of the questions associated with parks next to railroad tracks. Charles Celauro stated it helped the subdivision on the developer’s side and how to funnel people down to the T.O.D., because they wanted people to be able to walk to the T.O.D. Garrett stated that this could possibly tie all the proposed and future parks together for a trail system. Mathis asked other than a trail system what could be used in this area. Charles Celauro stated the park on the other end is 300 feet wide and they could put in a soccer field, or softball field. Garrett stated playgrounds and park benches. Charles Celauro stated they were planning it to be more like the Pease Park in Austin. Owens asked what public parking would be available. Charles Celauro stated that there is parking on one end of the park and also a parking area directly off of FM 1460 that would have approximately 40 parking spaces. It was asked what the speed would be on this road. Charles Celauro stated since it would be considered a major roadway it would be 35 mph. Doernbach asked if this would be a light rail. Charles Celauro stated that the rail would be built for heavy rail , but the rail system on it would be a light rail. Doernbach stated the fence would have to be above the rail bed instead of following the terrain. Garrett asked what the time line was for the rail. Charles Celauro stated the information that he had, suggested a start date of 2008 but federal money was not obtained so he thinks it will be longer than 2008. Charles Celauro clarified that this railway was not the Cap Metro one coming out of Austin which goes to Leander. He also stated that the City of Georgetown is planning that the Grand Vista Boulevard would be the only street crossing over the railroad from Inner Loop to Westinghouse. Doernbach made a motion that they accept proposed parkland dedication provided that a barrier be provided that covers concerns of safety, noise, as well as visual ability to see the rail from the park. A 6 foot high cyclone fence with landscaping in front of it to hid the fence and railroad. Buikema seconded the motion. Simpson abstained from the vote. Mathis opposed the motion and 5 members were for motion. 5.Discussion and Possible Action on Parkland Dedication for Cimarron Hills – Garrett Kimberly Garrett introduced Philip Wanke with BWM Group. Philip Wanke showed the Cimarron Hills neighborhood. Philip Wanke stated that currently there is a park located centrally and it has a parking lot , sport courts, and some trails. There are trails that are wrapping around and continuing to be developed throughout Cimarron Hills through the open spaces and connecting the lots. Cimarron Hills is in the process of planning and adding an addition which is about 150 acres and they are proposing 200 additional lots which will be both large lots a little over 0.5 acres and smaller town home lots in a smaller cluster. Philip Wanke stated they are looking at providing park facilities in this location. Philip Wanke stated they are proposing to pay the fee in lieu of parkland dedication. The reason for paying the fee in lieu of parkland dedication is there are greenways that the developer is trying to keep open and make amenities for lots so compiling parkland in this area is tough to get a large area available , so the developer is proposing to provide facilities such as basketball, volleyball, picnic area, large playscape, play field, restroom, and parking for the residents. The other reason that the developer wants to provide this in this manner is that they can build these facilities now for the residents and they will maintain them as well. The area is approximately 2 acres and it goes to approximately 4 acres with the green spaces. Garrett stated the fees collected would be $50,000 to use in this zone or an adjacent zone and the developer would also build a park. Garrett clarified that the developer would be required to give 4 acres of parkland or pay the fee. Garrett stated they would need the board’s approval to give fees and also to develop the park and stated that the park would not be a public park. Morrow stated that the park would not be fenced and if citizens wanted to use the park no one would stop them. There is also a public park in Cimarron Hills that was built and maintained by the Cimarron Hill Association. Morrow asked what the amenity center is. Philip Wanke explained that this is area is open space. Cobb asked if the $50,000 was a one time fee. Garrett stated that it was. Mateja asked where this money was held. Garrett stated this would go in the parkland dedication fund that has been established since 1990 that can be used to develop parks in the zone where the money is dedicated. Garrett explained that with the parkland dedication the developer can satisfy the dedication by giving land or paying a fee for the dedication. The money does not have to be spent on that certain project it can be used in an adjacent zone or a secondary zone. Simpson asked about Cimarron Hills being a gated community. Morrow explained that the City of Georgetown does not allow gated communities and that this is not a gated community, but there is a guard house. Mateja asked how the parkland dedication fee is determined. Garrett stated that it is $250 per unit. Doernbach stated that the land value is worth a lot more than $50,000. Morrow asked Philip Wanke how much the facilities were worth. Wanke stated the proposed amenities were worth around $400,000. Morrow stated that you cannot negotiate the parkland dedication fee. Owens clarified that the decision is to accept the $50,000 in lieu of parkland and Morrow added they are proposing to actually build the park. Morrow stated that the developer would have to come back to Parks and Recreation with the playground to make sure it meets the standards. Morrow stated that they have gone to City Council twice to try and raise parkland dedication fees and it has been declined but they are continuing to try and get the fee equal to the land value. Mateja asked how much was in the parkland dedication fund. Garrett stated that there is approximately $150,000 in the unallocated zone and allocated zone funds combined. Buikema made a motion to accept the parkland dedication fees of $50,000 and the proposed amenities with approval from the Parks and Recreation staff. Mathis seconded the motion. The motion was unanimously approved. 6.Update of Heritage Gardens – Simpson Marge Tripp introduced herself and she is the Director of Community Health Promotion with the Williamson County and Cities Health District. There is an agreement with the Health District and Parks and Recreation to develop and nurture a community garden at Heritage Community Garden. There was an email that was distributed to the Parks Board members that provided an update to the Heritage Garden. Marge Tripp elaborated on some projects associated with Heritage Garden. She explained the Expert Gardener’s class which is 9 weeks and they do 3 hours a week to become expert gardeners. The program requires that the expert gardeners give back 60 hours of volunteer work. Out of 2 classes they have had 49 graduates. There is a fall class that is offered and has 30 students signed up and this class starts in late September. Marge Tripp stated there are 44 memorial fruit trees on the high side of the garden. A memorial plaque is placed on a limestone rock for the honoree. The 3 Rotary Clubs in Georgetown; Sun City, Morning Club, and Noon Club, joined together for their 100th anniversary last year and raised $10,000 to build the trail. The trail goes out Smith Branch Road and follows the easement over to the soccer fields and into the back gate at Annie Purl Elementary. There were 756 children that visited Heritage Garden in the spring and use the trail. The Head Start programs , Rabbit Hill School, the Montessori School, and Camp Goodwater all bring children and adults to the Garden. Marge Tripp explained that they field trips have different educational stations for the children to explore. They are given information about the garden to take home to parents. The Weekend Gardener on KLRU featured the Community Garden on TV. Simpson stated this is a wonderful coalition with the City of Georgetown and Williamson County Health District and is excellent in making available public service opportunities with the youth programs and large companies, such as Dell. Tripp stated that the Williamson County Juvenile Center is cleaning an area to make a bird sanctuary. The native plant society is working with them to get this started and the Juvenile Center is doing the physical labor. She said the bird sanctuary should be ready by late spring and they will be looking for partners in building some benches. 7.Update on the Games of Texas – Garrett Garrett stated the GOT was the last weekend in July and there were approximately 7,400 athletes participate. There were close to 4,000 in track and field, swimming had close to 2,000, and here in Georgetown there were 3 sites for Tennis and it was the largest tennis tournament in the GOT history. There were 320 registrations for Tennis. Georgetown hosted Archery and there were 8 participants. Georgetown hosted Badminton and there were 50-60 participants which were at the Recreation Center. Garrett stated they could use more volunteers and they will be able to better identify where the volunteers will be needed for next year’s event. Morrow stated that all the hotels were filled. Garrett stated the revenue looked good in terms of the expenses. It looked like most events covered their expenses and made a little money. Garrett stated that after next year they are looking to get their “seed” money back that was put in to host the event. Morrow states that the event helps the sales tax which is how Parks and Recreation is funded. Garrett stated next year’s event will be the last weekend in July. Morrow stated that the opening ceremony is something to see and next year it will be at the Dell Diamond. 8.Update of Eagle Scout Projects – Morrow Morrow stated that Mitchell Mossett is putting up Purple Martin houses for his Eagle Scout project. He will do the labor and Parks and Recreation helps with the supplies. Mateja asked how many projects we do a year and Garrett stated approximately 5 – 7 a year. Morrow stated that the Mutt Mitt project will also be an Eagle Scout project. 9.Update on Budget Items – Morrow Morrow explained that the City Council and Mayor are in the process of reviewing the City Manager’s budget. Some of the City Council priorities for Parks and Recreation were: ·Developing a plan for the Garey Park project; talking with Finance on how to get money together for the match and how the operations and maintenance would be funded. ·Design and development of the expansion of the Recreation Center. ·Purchase land on the west side; there is $125,000 a year that is rolled over so we will have $375,000 to put a park on the west side of town in the 06/07 budget. ·Update Parks and Recreation Open Space Master Plan and to also include a Master Plan for San Gabriel Park where the football stadium currently is and to see different ideas on that area and add the Garey Park Master Plan to the overall plan. ·Expand IOOF cemetery and do a master plan on that property. ·Develop the dog park. There is $85,000 to develop a dog park. ·Expand and revitalize existing urban parks to include River Ridge and Berry Creek Park; that is with a playground at River Ridge and develop a park in Berry Creek and also to add a pavilion in Katy Crossing Park. 10.Approve minutes from June 15, 2006 meeting There is a correction in the above date of minutes that were approved. The minutes that were approved were from the July 13th, 2006 meeting. Buikema made a motion to approve the minutes. Mateja seconded the motion. Mathis abstained and all others approved. 11.Future agenda items 12.Adjourn Doernbach made a motion to adjourn. Buikema seconded the motion. The meeting adjourned at 8:27 pm. Approved: Attest: _______________________________________________ Mark Ramsey, Chair Parks and Recreation BoardKay Cobb, Secretary Parks & Recreation Board Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, July 13, 2006 The Parks and Recreation Board will meet on Thursday, July 13, 2006 at 07:00 PM in the Parks and Recreation Admininstration Building Conference Room , located at 1101 N. College, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Barbara Owens, Bob Mathis, Kay Cobb, Kent Buikema, Mark Ramsey, Mark Shepherd, Mike Simpson, Ron Doernbach Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1.Call to order 2.Roll Call 3.Introduce new parks advisory board member, William Mateja - Garrett 4.Update on the Games of Texas - Garrett 5.Update on the Dog Park – Mike Simpson 6.Update of Eagle Scout Projects - Morrow 7.Update on budget items - Morrow 8.Update on Trail Grant for Pickett Trail - Garrett 9.Update on bids for the trail lights/call boxes for Rivery Park to Southcross - Morrow 10.Approve minutes from June15, 2006 meeting 11.Future agenda items 12.Adjourn Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2006, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, July 13, 2006 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , July 13, 2006. Members Present: Barbara Owens, Mark Shepherd, Mike Simpson, William Mateja, Kent Buikema Members Absent: Bob Mathis, Kay Cobb, Mark Ramsey, Ron Doernbach Staff Present: Kimberly Garrett, Jill Kellum Minutes Regular Meeting 1.Call to order The meeting was called to order by Barbara Owens at 7:06 pm. 2.Roll Call 3.Introduce new parks advisory board member, William Mateja – Garrett 4.Update on the Games of Texas – Garrett The Games of Texas begin in 2 weeks. The soccer venue was scheduled for next weekend but it did not make. The committee is still looking for volunteers. 5.Update on the Dog Park – Mike Simpson Simpson stated the association has approximately 530 signatures on an informal survey of support. Simpson stated the funding for the dog park is not a budget item but it is a priority item. Simpson stated they asked for $85,000 for Phase I of the project. This would qualify in the Dog Park Association as naming it as a quality dog park. They are asking people to call their councilmember for support. Garrett stated there is $85,000 allocated in the 2006-2007 budget but not anything in out years. Garrett stated the budget has not been finalized but it is listed as a capital improvement project line item. Mateja asked where the dog park might be located and Simpson gave information on location and early designs of the park. There is a design on the association website at georgetowndogpark.homestead.com. 6.Update of Eagle Scout Projects – Morrow Garrett stated there are a couple of Eagle Scout Projects in the works. One scout will be installing 4 – 6 Purple Martin birdhouses to control the mosquitoes. The other scout will be installing 14 Mutt Mitts. These will be done in the fall. 7.Update on budget items – Morrow Owens asked about the recreation center. Garrett stated Council advised them to proceed with the original plans and then figure out how to fund the project. Garrett stated they have redesigned some of the plans and the cost difference is under $3 million. Council did not want to cut one thing from the bond and wants to keep designing with all the features. Garrett stated that once it is actually bid the cost may be different. The construction could start next June and be completed in 12 – 13 months. 8.Update on Trail Grant for Pickett Trail – Garrett Garrett stated they applied for a TPWD trail grant for $100,000, which is the greatest amount you can request. The grant works as an 80/20 match but the city will contribute $50,000 for this project. The Picket trail extends from Blue Hole to Chautauqua Park which is about 1/2 mile. The trail is very rustic, follows the river, and has a lot of grade changes. The largest part of the grant application was funding stairs. The idea is to install prefabricated stairways, as there is no access for construction equipment. Simpson asked if this would be a spur to the existing trail. Garrett stated the trail head for Pickett Trail is behind the restrooms at Blue Hole and it could be accessed as a nature, rustic trail. The area features natural stones, views of the river, and elevation changes. TPWD will notify us in August if it is granted. Shepherd asked if it would be considered as part of the hike and bike trail. Garrett stated it could not become a bike trail and that it is not ADA and not handicap accessible. 9.Update on bids for the trail lights/call boxes for Rivery Park to Southcross – Morrow Garrett explained this is the hike and bike trail going through Van Chandler’s property and the lighting from Rivery Park through Southcross. There was a pre bid hearing on Tuesday and the bid opening will be next Tuesday. There were 2 electricians and 1 general contractor that picked up bid packets. They are estimating the budget to be approximately $400,000 to do this project. The electrical portion is approximately $200,000 - $225,000 for the lights and the trail portion has some bridges and culverts that need to be built which will be expensive. It will tie in to Chandler’s property and will have a fountain, and trail lights at the Country Club entrance. There will be 6 emergency call boxes installed. Shepherd asked about the lights on the trail and asked if they are the same. Garrett verified that they will be the same lights and there would be approximately 43 lights installed. 10.Approve minutes from June15, 2006 meeting Simpson made a motion to accept the minutes and Buikema seconded the motion and it passed by unanimous vote. 11.Future agenda items Buikema recognized Garrett for her knowledge of all items discussed. 12.Adjourn Buikema made a motion to adjourn the meeting. The meeting adjourned at 7:39pm. Approved: Attest: _______________________________________________ Mark Ramsey, Chair Parks and Recreation BoardKay Cobb, Secretary Parks & Recreation Board Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, June 15, 2006 The Parks and Recreation Board will meet on Thursday, June 15, 2006 at 07:00 PM in the Parks and Recreation Admininstration Building Conference Room , located at 1101 N. College, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Barbara Owens, Bob Mathis, Kay Cobb, Kent Buikema, Mark Ramsey, Mark Shepherd, Mike Simpson, Ron Doernbach Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1.Call to Order 2.Roll Call 3.Update on The Games of Texas - Garrett 4.Discussion and possible action on fees for renovated Community Center - Garrett 5.Recreation Center renovation and expansion update - Garrett 6.National Recreation Trails announcement - Garrett 7.Approve minutes from May 11th, 2006 meeting 8.Future agenda items 9.Adjourn Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2006, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, June 15, 2006 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , June 15, 2006. Members Present: Bob Mathis, Kay Cobb, Kent Buikema, Mike Simpson, Ron Doernbach Members Absent: Barbara Owens, Mark Ramsey, Mark Shepherd, Van Chandler Staff Present: Randy Morrow, Kimberly Garrett, Jill Kellum Minutes Regular Meeting 1.Call to Order The meeting was called to order by Kay Cobb at 7:05 pm. 2.Roll Call 3.Update on The Games of Texas - Garrett Garrett stated this event is coming up the end of July. The sponsorships are going well with the food. There is still a need for volunteers. Doernbach asked if HEB had been contacted for volunteers. Garrett stated they had not been contacted but there was a large group from Dell that is volunteering. Garrett stated that CSR workers have been listed as volunteers. Boxing, Track and Field are getting a lot of attention. Cobb asked if there was a limit on age for volunteers. Garrett stated that some of the duties have age restrictions but children can participate with parents. 4.Discussion and possible action on fees for renovated Community Center – Garrett Garrett passed out proposed fees for the Community Center that were presented to city council. Garrett went over the current fees and proposed fees. Buikema asked if the building was going to be much improved and was that why the fees increased. Garrett stated that the whole building is being renovated. The facility will be furnished with commercial appliances in the kitchen, new chairs and tables, security cameras, and a new PA system. The restrooms will be handicap accessible where they were not before and there will be more restrooms. A courtyard is another added feature which will be located on the side by the public pool. A damage deposit of $500.00 will be proposed for all organizations. The whole facility is 12,000 square feet. Doernbach asked about the building being used by two parties at the same time with kitchen use. Garrett stated that the kitchen would be shared. The two separate parties would have to coordinate together. The cooler will be down the middle, and there will be a stove on each side. There will still be a bar-b-que pit outside. Doernbach asked about facilities in the area and their fees. Garrett gave prices from Sun City, Brushy Creek, VFW, and the Elks Lodge. Garrett stated that the cost for maintenance on the building is $43,000 a year. Garrett stated with the proposed rates and last years rental percentages , 64% non-profit, and 38% non commercial rentals, the center would bring in around $50,000. This would cover expenses. Based on 2005 usage, the utility costs were $20,000. Garrett stated that the rentals would be 14 hours a day and close at midnight. There will be security cameras, and have one security officer per 100 people. Buikema made a motion for the Parks and Recreation Advisory Board to support the proposed fees for the Community Center and Doernbach seconded the motion and it passed by unanimous vote. 5.Recreation Center renovation and expansion update – Garrett Garrett stated they have met with the architect PBS&J. The schedule is to start construction August 2007. The construction will take approximately 18 months. The architect is looking at our programming to see how the facility can accommodate the needs. Simpson asked about the concept drawing of the center. Morrow stated the drawing might change but the same items would be in the facility such as the teen center, a gym and pool. The construction may be delayed due to the outcome of the football field and football season. Morrow stated after the football stadium is not used by the school district, that area will be part of a new parks master plan. 6.National Recreation Trails announcement – Garrett Garrett passed out the letter from the U.S. Department of the Interior about the San Gabriel Trail for it being added to the National Recreation Trails System. Garrett stated there will be plaques put on the trail showing the designation. Doernbach asked if this was a permanent designation and Garrett stated it is. The board congratulated the staff for their work. Doernbach made a motion that City Council recognizes Kimberly Garrett and Randy Morrow for having earned the National Trail Distinction. Buikema seconded the motion and it passed by unanimous vote. 7.Approve minutes from May 11th, 2006 meeting Buikema made a motion to accept the minutes and Simpson seconded the motion and it passed by unanimous vote. 8.Future agenda items 9.Adjourn Doernbach made a motion to adjourn the meeting. The meeting adjourned. Approved: Attest: _______________________________________________ Mark Ramsey, Chair Parks and Recreation BoardKay Cobb, Secretary Parks & Recreation Board Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, May 11, 2006 The Parks and Recreation Board will meet on Thursday, May 11, 2006 at 07:00 PM in the Parks and Recreation Admininstration Building Conference Room , located at 1101 N. College, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Barbara Owens, Bob Mathis, Kay Cobb, Kent Buikema, Mark Ramsey, Mark Shepherd, Mike Simpson, Ron Doernbach, Van Chandler Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1.Call to Order 2.Roll Call 3.Update on Community Center renovation – Garrett 4.Update on Dog Park – Simpson 5.Approve minutes from April 13, 06 meeting 6.Future agenda items 7.Adjourn Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2006, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, May 11, 2006 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , May 11, 2006. Members Present: Mark Ramsey, Mark Shepherd, Ron Doernbach, Barbara Owens, Bob Mathis, Kay Cobb, Kent Buikema Members Absent: Mike Simpson Staff Present: Randy Morrow, Kimberly Garrett, Jill Kellum Minutes Regular Meeting 1.Call to Order The meeting was called to order by Mark Ramsey at 7:05 pm. 2.Roll Call 3.Update on Community Center renovation – Garrett Garrett stated the contractors are waiting on the steel for the construction. It should arrive May 15th. The contractors are still on target for completing the project on time. Morrow stated when the building was constructed steel was not built in the walls. He stated that the roof that is being constructed is heavier than the existing roof and the walls will need to be shored up when the roof is set. Garrett stated that staff has a workshop scheduled in June with City Council to discuss the fees for the Community Center then the board will review fees and go back to City Council to approve. The previous fees associated with a non-profit versus commercial and resident versus non-resident were discussed. Garrett explained some of the features of the new center such as security cameras inside and outside the building, and a sound system. Morrow stated that the Board will have to look at the fees of the center such as commercial versus family reunions and wedding receptions. Garrett stated that the board will be able to look at these fees in the June meeting. 4.Update on Dog Park – Simpson Morrow and Simpson met with the City Manager and talked about the proposed areas to build the dog park. The City Manager stated it would have to be a budget item and it would have to be phased in. Owens asked where the proposed transit station would be in relation to the dog park. Ramsey asked if there was any negative feed back about the dog park. Morrow stated that he had not heard of any. Owens asked if Purina had grants to help with the dog park and Morrow stated that Simpson is looking in to that possibility. 5.Approve minutes from April 13, 06 meeting Corrections to minutes: 1). On the first page, the third line, the word Rock was omitted after Round which should read City of Round Rock. 2). On page 3, item 7, after Garey Park, the next sentence should begin The City Council instead of Then. Buikema made a motion that the minutes be accepted as corrected and Cobb seconded the motion and it passed by unanimous vote. 6.Future agenda items 7.Adjourn Doernbach made a motion to adjourn the meeting. The meeting adjourned at 7:38 pm. Approved: Attest: _______________________________________________ Mark Ramsey, Chair Parks and Recreation BoardKay Cobb, Secretary Parks & Recreation Board Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, April 13, 2006 The Parks and Recreation Board will meet on Thursday, April 13, 2006 at 07:00 PM in the Parks and Recreation Admininstration Building Conference Room , located at 1101 N. College, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Barbara Owens, Bob Mathis, Kay Cobb, Kent Buikema, Mark Ramsey, Mark Shepherd, Mike Simpson, Ron Doernbach, Van Chandler Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1. Call to Order 2. Roll Call 3. Introduction of Heather Brewer , Urban Forester - Morrow 4. Update on Community Center renovation – Morrow 5. Update on Dog Park – Simpson 6. Update on STEP Grant and the trail connecting to SH 130 - Garrett 7. Discussion and possible action regarding parkland dedication fees – Garrett 8. Approve minutes from March 16, 2006 meeting 9. Future agenda items 10. Adjourn Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2006, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, April 13, 2006 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , April 13, 2006. Members Present: Kent Buikema, Mike Simpson, Bob Mathis, Kay Cobb, Ron Doernbach Members Absent: Barbara Owens, Mark Ramsey, Mark Shepherd, Van Chandler Staff Present: Randy Morrow, Kimberly Garrett, Jill Kellum, Heather Brewer Minutes Regular Meeting 1. Call to Order The meeting was called to order by Kay Cobb at 7:08 pm. 2. Roll Call 3. Introduction of Heather Brewer, Urban Forester – Morrow Heather Brewer was introduced by Morrow and welcomed by the Parks Advisory Board. Brewer has a degree from Stephen F. Austin in Forestry. Brewer was asked of previous experience and she stated she worked for the City of Round Rock , a power company, and sold residential trees. Buikema asked if it was unique for a City to have an urban forester. Morrow stated that we did have an urban forester previously but the program was cut. He stated that with a population this size it is warranted. He said usually they have a whole staff which included an urban forester, arborist, and crew that concentrates on the trees. Morrow stated that the urban forester position is partially funded through a grant with the Texas Forest Service. Brewer advised the board of her recent activities. She planned and organized the Arbor Day celebration with the Garden Club. She has done a walk through inventory of San Gabriel Park to see areas for future plantings and see what needs to come down as it may be at that point in its lifespan. Brewer has been working with the Planning Department with new development and getting the tree ordinance established. She is working on the memorial tree program and stated we are looking at becoming a Tree City USA city and a tree board would have to be established . This board could function as an advisory/support board for the program. Brewer has been consulting with homeowners about their trees and doing inspections. Brewer has been doing some guest speaking and consultations. Brewer’s focus will be on a plan for the parks and also working with the Planning Department on new development. Garrett stated that with the Community Center the contractor is required to do landscaping and there will be 48 new trees planted in San Gabriel Park since there is no room around the Community Center to plant them. Doernbach asked how many trees were in San Gabriel Park. Brewer stated there is not a count for how many trees; that she has been looking at how many trees have been planted in all the parks in general and on an average there are about 2 – 5 new trees in each of our parks which needs to increase. Doernbach asked how old the trees were in San Gabriel Park. Brewer stated that some of the trees in San Gabriel Park are over 100 years old. She stated that a lot of the American Elms were starting to decline as well as the Cottonwoods and Pecans always have large deadwood. Morrow stated that Brewer is working on getting a new water truck and working on the budget. There was some general discussion on care of trees. 4. Update on Community Center renovation – Morrow Morrow stated that the roof is off and the contractors stated that it is on track and will be done by the end of the year . The groundbreaking went well. Simpson asked about the budget for the renovation of the Community Center and Morrow stated that all the features are still in the contract. 5. Update on Dog Park – Simpson Simpson stated they are still getting signatures on the informal petition. He stated that he received a message from the Mayor that states he was willing to put the Dog Park on the agenda as soon as he gets word from staff. Simpson stated that he continues to work with the Parks and Recreation staff in Fort Worth and Harris County about the estimates and the funds that are needed for construction and that the project would be about a 3 year phase that he would like to propose. 6. Update on STEP Grant and the trail connecting to SH 130 - Garrett Garrett stated they are working with Wilbur Smith , a consultant, who has been contracted by TXDOT to do a bicycle master plan for State Highway 130. They approached the City of Georgetown about applying for the funding. The project goes from the trail in San Gabriel Park follows the river through Katy Crossing Subdivision connects FM 971 then to highway 130 and connects to Berry Springs Park. The City of Georgetown would then like to connect the trail to the old landfill then to Holly Street to connect to the transit station and then work on a plan to connect with Southwestern. Mathis asked if they would follow the railroad. Garrett stated that the trail would have to go through the neighborhood because they can not follow the railroad track . The STEP grant is an 80/20 match and the trail is about $5 million dollars, which is 5.3 miles of trail. The City of Georgetown’s match would be 1 million dollars. There are 24 applications in the Austin area and the City of Georgetown has applied for 6 out of the 24 grants. The application is submitted in April and then all applications are reviewed and in January they get sent to the commission for review. Simpson asked if the match would come out of the budget and Garrett stated it would be a bond. If we received the grant it would take 3 – 4 years. Simpson asked if you would have to go through private landowners and Garrett stated that it would not include a lot of private land. The City of Georgetown has a letter of support from the Katy Crossing Neighborhood Association. Cobb asked if the schools would be tied in to the trail. Garrett stated that the trails will connect to the schools in that neighborhood. Morrow stated that it would be good access to the park and to Lake Georgetown without having to get on FM 971, for the residents in Katy Crossing. 7. Discussion and possible action regarding parkland dedication fees – Garrett Garrett presented a proposal at the City Council Workshop on Monday night to increase parkland dedication fees and for large subdivisions over 300 units to develop a park and the homeowner association to maintain the park. The current fee for parkland dedication is $250 per unit and we are proposing $600 per unit. There was a comparison of 12 cities done and Cedar Park’s fee is $720 and all other cities on the comparison were well above this amount. Garrett stated that City Council wants to explore a land value system which uses a market value adjustment formula. This method is hard for the developer to understand , hard for staff to communicate, and hard for the Parks and Recreation Advisory Board to calculate. Garrett stated the proposal was to take 1/3 of the parkland dedication fee and put it into an interest bearing account to use for regional park development for Garey Park . Then City Council stated that the fees were not high enough. Morrow stated they have presented this to City Council twice. Garrett stated that last time it was presented it was more geared to dedicating land. Garrett stated that this time they presented the fee aspect. She stated that builders like the idea of paying fees instead of dedicating land because land prices are so high. Doernbach asked if council was leaning towards the fee increasing. Morrow stated they wanted more justification for the fees. Doernbach asked what council thought about allocating the money for Garey Park. Garrett stated that they liked the idea. Garrett states it would help to match the grant. Doernbach asked when this issue would be brought up again and Garrett stated that it has to go through legal. Morrow stated that in some cities they use a formula to calculate the land or fees that would be given and Garrett stated they are trying to keep the process simple. 8. Approve minutes from March 16, 2006 meeting Simpson made a motion to accept the minutes and Buikema seconded the motion and it passed by unanimous vote. 9. Future agenda items 10. Adjourn Simpson made a motion to adjourn the meeting. The meeting adjourned at 7:48pm. Approved: Attest: _______________________________________________ Mark Ramsey, Chair Parks and Recreation BoardKay Cobb, Secretary Parks & Recreation Board Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, April 7, 2006 The Parks and Recreation Board will meet on Thursday, April 7, 2006 at 10:00 AM in the San Gabriel Park, located at 445 E. Morrow Street, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Barbara Owens, Bob Mathis, Kay Cobb, Kent Buikema, Mark Ramsey, Mark Shepherd, Mike Simpson, Ron Doernbach, Van Chandler Parks and Recreation Board meets the second Thursday of the month at 10:00 AM unless otherwise specified. Call to Order at 10:00 AM 1. Groundbreaking ceremony for renovation of Georgetown Community Center. Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2006, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, March 16, 2006 The Parks and Recreation Board will meet on Thursday, March 16, 2006 at 07:00 PM in the Parks and Recreation Admininstration Building Conference Room , located at 1101 N. College, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Barbara Owens, Bob Mathis, Kay Cobb, Kent Buikema, Mark Ramsey, Mark Shepherd, Michael Simpson, Ron Doernbach, Van Chandler Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1. Call to Order 2. Roll Call 3. Elect Vice-Chair and Secretary for 2006/2007 Parks Board 4. Update on Community Center renovation – Morrow 5. Update on Dog Park – Simpson 6. Update on National Trails Recognition – Garrett 7. Approve minutes from February 16th, 2006 meeting 8. Future agenda items 9. Adjourn Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2006, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, March 16, 2006 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , March 16, 2006. Members Present: Kent Buikema, Kay Cobb, Ron Doernbach, Mark Ramsey, Barbara Owens, Mike Simpson, Van Chandler Members Absent: Van Chandler, Bob Mathis Staff Present: Randy Morrow, Kimberly Garrett, Jill Kellum Minutes Regular Meeting 1. Call to Order The meeting was called to order by Ramsey at 7:04 pm. 2. Roll Call 3. Elect Vice-Chair and Secretary for 2006/2007 Parks Board Michael Simpson made a motion to nominate Barbara Owens for Vice Chair of the Parks and Recreation Advisory Board. Motion was seconded by Van Chandler and the motion passed by unanimous vote. Barbara Owens accepted the nomination. Van Chandler made a motion to nominate Kay Cobb as Secretary of the Parks and Recreation Advisory Board. Motion was seconded by Michael Simpson and the motion passed by unanimous vote. Kay Cobb accepted the nomination. 4. Update on Community Center renovation – Morrow Morrow stated that construction will begin soon and the fencing is already present around the work site. The magnolia tree has been pruned off the building and made sure that it is protected during construction. B & O Contractors feel that the construction will be done by the end of the year. Chandler asked what the schedule for completion was and Morrow stated it will be done by the end of this year or the contractors will have to pay a fine for each day it goes over. Cobb asked about reservations for next year. Morrow stated that later in the year they would decide when to start taking reservations when they see how well construction is going. 5. Update on Dog Park – Simpson Simpson met with Morrow and Garrett and went over a memorandum of understanding draft just to make sure the dog park members and staff are clear of the responsibilities . The dog park association has been getting estimates; basically the first phase and first few estimates for the fence was $65,000 in addition to materials needed would end up being around $85,000- $90,000. To substantiate this figure Simpson spoke to Fort Woof Dog Park, in Forth Worth, and they were able to get the fencing, the drinking fountains, and the double gating all in place for $88,000 and that was completed 2 years ago. That was for 5 acres. The dog park association began a petition drive 2 weeks ago. Owens asked what the petition was for. Simpson stated it was for the citizens of Georgetown to identify the support of a dog park. Owens asked if it was for the location specified, and Simpson stated that it was for general support. Simpson stated they obtained 60 signatures within 2 hours at the First Friday on the square. Simpson stated that they have 2 chartered members from the Houston Dog Park and Fort Worth Dog Park on their advisory committee. Cobb asked how many signatures were needed. Simpson stated this is an informal petition and this is just a show of support. Chandler asked if the City of Georgetown had committed to do this. Morrow and Simpson stated this is just a discussion. Simpson stated that the goal of the dog park association is to meet before the city council in May with budgets and support. Owens asked if funding would come from the city. Simpson stated it would for the materials. Simpson stated that volunteer labor would be practical for some of the events. Ramsey asked what type of events the dog park would hold. Simpson stated most dog parks do not have events but some hold dog shows, festivals, and training sessions mostly for fundraisers that use the proceeds for enhancements of the park. 6. Update on National Trails Recognition – Garrett Garrett stated that the application for designation was applied for in December. The application shows pictures of the trail and what amenities are available. The Department of Interior reviews the applications and they send a representative that verifies the information in the application. The representative was given a 3 - 4 hour tour of the trail. The representative was impressed by the trail system and took pictures along the way and would send in an endorsement for the trail. The trail will get National Recreation Trails Designation plaques that can be displayed on the trails. Then the designation can be put on documentation and literature and it can be used for applications of grants or other awards. The designation is put on a National Registry website for this prestigious award and we will be notified mid April if our application was accepted. Garrett stated they have applied for a STEP grant which is the State Transportation Enhancement Program. Applications are due the end of April, and our application is to extend the hike and bike trail from San Gabriel Park to 130. They will try to build trails along the frontage roads of 130 and would be apart of a pedestrian mobility plan. The plan would be to go from San Gabriel Park, down the river and connect with FM 971 and connect to Berry Springs Park. Chandler asked if it would be on FM 971. Garrett stated it would have to be on the shoulder of FM 971. Garrett stated she did not know what plans were for the road as far as widening. Morrow stated it would also connect with Southwestern University. Garrett stated there are other possibilities for connecting without having to go on FM 971 that involve private property. Garrett stated they will pursue partnerships with Southwestern and private individuals to stay along the creek. Morrow stated it would be better to go behind Katy Crossing which the City of Georgetown owns land along the river corridor. Garrett explained that the grant is awarded on transportation and facility connectivity such as schools to parks, parks to neighborhoods, to other parks and to highways. The City of Georgetown would have to get representation from the state representatives to speak on their behalf. It is about a 2 million dollar project and it is an 80/20 match. The City of Georgetown’s 20% would be approximately $400,000. Mathis asked if this could be in-kind. Garrett stated it could be in-kind or a land match. Chandler asked about getting it back through to the south side of town. Garrett stated that the State wanted each different jurisdiction to pick up in their areas of 130 so there are no gaps. Garrett stated that she did not know if TX Dot would be picking up the gaps and that it would mainly be on the frontage roads. Morrow stated it will try to be put on the feeder roads and it would be a dedicated area. Morrow stated it is a quick timeline. 7. Approve minutes from February 16th, 2006 meeting Buikema made a motion to accept the minutes and Owens seconded the motion and it passed by unanimous vote. 8. Future agenda items 9. Adjourn Owens made a motion to adjourn the meeting. The meeting adjourned at 7:26 pm. Approved: Attest: _______________________________________________ Mark Ramsey, Chair Parks and Recreation BoardKay Cobb, Secretary Parks & Recreation Board Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, February 16, 2006 The Parks and Recreation Board will meet on Thursday, February 16, 2006 at 07:00 PM in the Parks and Recreation Admininstration Building Conference Room , located at 1101 N. College, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Barbara Owens, Bob Mathis, Kay Cobb, Kent Buikema, Mark Ramsey, Mark Shepherd, Michael Simpson, Ron Doernbach, Van Chandler Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1. Call to Order 2. Roll Call 3. To provide input on the 2006/07 budget process - Micki Rundell 4. Consideration and possible action to approve parkland dedication for Estrella Estates - Garrett 5. Update on Community Center renovation - Morrow 6. Update on future bridge through San Gabriel Park - Garrett 7. Update on Dog Park - Simpson 8. Approve minutes from January 12, 2006 meeting 9. Future agenda items 10. Adjourn Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2006, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, January 12, 2006 The Parks and Recreation Board will meet on Thursday, January 12, 2006 at 07:00 PM in the Parks and Recreation Admininstration Building Conference Room , located at 1101 N. College, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Barbara Owens, Bob Mathis, Kay Cobb, Kent Buikema, Mark Ramsey, Mark Shepherd, Michael Simpson, Ron Doernbach, Van Chandler Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1.Call to Order 2.Roll Call 3.Consideration and possible action for approval of the Garey Park Master Plan – Garrett 4.Update on Community Center renovation - Morrow 5.Approve minutes from November 10, 2005 meeting 6.Future agenda items 7.Adjourn Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2006, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, January 12, 2006 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , January 12, 2006. Members Present: Bob Mathis, Kent Buikema, Mark Ramsey, Mark Shepherd, Michael Simpson, Ron Doernbach, Van Chandler Members Absent: Barbara Owens, Kay Cobb Staff Present: Randy Morrow, Kimberly Garret, Jill Kellum Others present: Tim Bargainer and John Moon Minutes Regular Meeting 1.Call to Order The meeting was called to order at 7:00pm 2.Roll Call 3.Consideration and possible action for approval of the Garey Park Master Plan – Garrett Morrow stated that the staff met with the Garey’s on Tuesday , 01-10-06. Tim Bargainer and John Moon from Bargainer/Swanke/Moon were present to show the draft of the Master Plan. They will present this to the council on Feb. 14th. The workshop will be on the Jan. 23rd at 4:00pm. The first reading will be on the 24th. Morrow stated the Garey’s will be present at the workshop. Tim Bargainer stated that at the 23rd workshop they will present the final plan. The display boards of the Master Plan will be presented to the City of Georgetown . Morrow stated that each board member will get a copy of the Master Plan. Tim Bargainer presented the Garey Park Master Plan draft to the board and spoke about meeting with the Garey’s. He stated that the time line for starting and completing the park after the land was given to the City would be about 3 years. Morrow interjected saying the Garey’s want the park built as soon as possible upon giving the land to the City of Georgetown. There was discussion on different revenue generators to pay for the maintenance of the park such as entry fees , camping fees, observatory , garden center fees, birthday pavilion, splash pad, special events, concerts, shows, festivals, the Garey House, equestrian events, and classes. The revenues would go into the management of the Garey Park. Alternative funding sources would be grants from LCRA , TWPA, local garden clubs, 4B money-tourism (hotel/motel), and certificate of obligation bonds. Tim Bargainer will be identifying the annual estimated maintenance costs of the park. Tim Bargainer closed the presentation with the cost of the Garey Park Master Plan. Ron Doernbach brought up discussion about possible traffic flow problem with the park only being accessed through one main entrance, and no back up space along Leander road. There was discussion on the gate area and how a large number of people will be able to access the Park especially for a concert or special event. Tim Bargainer stated that there could be some shuttling from the active recreation area and there could be a two lane exit. He also stated they would look into this and research the numbers on this and get an estimate of traffic flow. Michael Simpson makes a motion that the Parks and Recreation Advisory Board accept the proposed Garey Park Master Plan represented by BWM Group and recommend approval to the city council. The motion was seconded by Kent Buikema and it passed by unanimous vote. 4.Update on Community Center renovation – Morrow Garrett stated there were about 15 contractors that were present at the pre bid meeting was on Jan 3rd. There were 6 – 7 general contractors that picked up bid packets. They have 2 weeks to access the community center to see what scope the project will be. The bid opening is Tuesday the 17th at 2:00pm. They were given a budget of 1.2 million. 11/13 architect was there to answer questions. The parks workers are clearing out the community center i.e. urinals, stoves, refrigerators, etc. These items will be put in the City auction. Garrett plans to go to council on the 24th to get the approval , award the bid, and get a contract with the general contractor. The plan is to start construction 2-1-06 and it will be an eleven month construction project and it will be available for use 01-01-07. There will be an update for the February meeting concerning the construction. 5.Approve minutes from November 10, 2005 meeting Chandler made a motion to approve the minutes and Shepherd seconded the motion and it passed by unanimous vote. 6.Future agenda items - Update on Community Center renovation - Future Bridge through San Gabriel Park 7.Adjourn Buikema made a motion to adjourn the meeting. The meeting adjourned at 8:37pm. Approved: Attest: _______________________________________________ Mark Ramsey, Chair Parks and Recreation BoardVan Chandler, Secretary Parks & Recreation Board