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HomeMy WebLinkAboutPAREB_Agenda&Minutes_2005Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, December 15, 2005 The Parks and Recreation Board will meet on Thursday, December 15, 2005 at 07:00 PM in the The County Seat located at 119 W. 7th Street, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Barbara Owens, Bob Mathis, Kay Cobb, Kent Buikema, Mark Ramsey, Mark Shepherd, Michael Simpson, Ron Doernbach, Van Chandler Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1. Board Dinner. 2. Adjourn. Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2005, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, November 10, 2005 The Parks and Recreation Board will meet on Thursday, November 10, 2005 at 07:00 PM in the Parks and Recreation Admininstration Building Conference Room , located at 1101 N. College, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Barbara Owens, Bob Mathis, Kay Cobb, Kent Buikema, Mark Ramsey, Mark Shepherd, Michael Simpson, Ron Doernbach, Van Chandler Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1.Call to Order 2.Roll Call 3.Update on Garey Park Master Plan – Garrett 4.Discussion on future bridge through San Gabriel Park - Morrow 5.Update on budget items that were approved for this fiscal year - Garrett 6.Discussion on December meeting 7.Approve minutes from October 13, 2005 meeting 8.Future agenda items 9.Adjourn Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2005, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, November 10, 2005 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , November 10, 2005. Members Present: Van Chandler, Ron Doernbach, Kay Cobb, Bob Mathis, Barbara Owens, Mark Ramsey, Mark Shepherd Members Absent: Kent Buikema, Michael Simpson Staff Present: Randy Morrow, Kimberly Garrett, Jill Kellum Other present: Tim Bargainer and Phillip Wanke Minutes Regular Meeting 1.Call to Order The meeting was called to order at 7:03pm 2.Roll Call 3.Update on Garey Park Master Plan – Garrett Garrett stated that Phillip Wanke and Tim Bargainer have been working on the results from the survey for the Garey Park Master Plan and they have a preliminary program outlined for the Master Plan. Garrett stated that Hall/Bargainer is close to giving us a final product and they were present to give an update on their progress. Tim Bargainer explained they gathered all the data from the surveys and meetings then had a two day inter-team design workshop where they got feedback from Morrow , Garrett, staff, and the Board and were able to determine and analyze the data and generate some concepts for the of Garey Park Master Plan. Phillip Wanke explained the results of the surveys ranging from demographics, active and passive programming, and important qualities for the park. During the discussion of the important qualities of the park, the top 5 qualities were safety, maintenance, natural setting, quality of life, and preservation. It was also explained by Tim Bargainer and Morrow that some of the terminology of the survey may have been misconstrued such as the connectivity. The top active programs were equestrian trails, playscapes, waterparks, unique athletics, labyrinth for kids to play in and dog park. The top passive programs were outdoor meeting space , conference center, retreat facility, camping (individual, groups and primitive), shelters, bouldering, rock climbing, nature center (indoor and outdoor), garden, observatory , stargazing, interpretive area, trails (hiking, biking, and equestrian), canoeing, fishing, and birdwatching. There were some exclusions; items such as no skate park, no RV park, no mountain bikes, no traditional sports, and no overnight horse stables. Other considerations were safety, provide maintenance facility for the park, buffer the active and passive areas of the park, make The Garey House available for everyone , honor the horse “Heart of Gold”, recognize small pond “Minnow City” in honor of the grandchildren, and to be open to the public. Suggestions for the Garey house were weddings, social events, meetings, art exhibits, museums, educational events, workshops, family reunions and retreats. It was suggested that the upstairs be used as a security/caretakers resident; for residential use only. Tim Bargainer stated the use of the home is an opportunity for revenue for the park. Phillip Wanke showed the site features explaining that the active areas would be located to the front and more of the passive activities toward the backside of the property. There would be a gatehouse at the entrance and the road would go through the park and the exit would circle around back toward the entrance. There would be a separate entrance which would be a free entry where the park would include a playscape , water/splash pads, open fields, dog park, equestrian staging area and trails. Morrow stated that at the entrance the open field would have the native grasses and possible wildflowers which Tim Bargainer explained is one of the core values which is to protect and preserve the existing beauty of this property. Doernbach asked if there were any roads that connect the free use area with the exit road. Phillip Wanke explained that they are looking at total separation , that way the active use area does not have to be monitored as much. Phillip Wanke stated there is an existing barn in the service area where it would look like a stable area to tie into the equestrian area. Phillip Wanke explained with the Garey House you could have indoor or outdoor art. There is an area that would be designated as parking with additional overflow parking in the grass. The meadow would extend out from the back of the Garey House where interpretive areas could be and have large figures in the area to show where you are and where you are going. Directly behind the house there could be an event lawn which could be used for festivals, outdoor activities, and a large ampitheather built into the existing hillside. Owens asked how large the ampitheather would be and how many people it would accommodate. This information will be given from Tim Bargainer at a later date. Chandler asked if utilities would be brought to different points in this area. Bargainer stated this would be all thought out in the plan but generators could also be used. The west side of the property could be used for cabin camping or large groups which would be accessible to the Garey House for meetings. The area on the northeast corner has been given the idea of an observatory or star gazing. Mathis asked about the area directly south of this area and Tim Bargainer stated it would be residential. Mathis stated this area might be moved to another area due to lighting on the south and this will be taken into consideration. The backside of the property, to the southwest end, is designated for screen shelter camping for group camping. The area to the back side along the river will be used for a day use picnic area, not an overnight area. The northwest end of the property would allow more primitive camping with access to the river, and an interpretive trail. Trails were shown along the edges of the property which would be concrete trails and the smaller trails to the area neighborhoods would be granite type trails. The trail systems show where some connectivity would be possible to the Williamson County Regional Park and the Georgetown trail system. Equestrian trails were shown that start at the staging area in the active recreation area. Tim Bargainer stated that 5 miles is a minimum for equestrian trails and there are about 5 miles of equestrian trail proposed. Morrow stated there should be something to bring in the history of the land and the Garey property. Tim Bargainer stated that the preservation of the entrance drive is essential because it was a well thought out intentional approach to the Garey house ; that the views coming into the property were intentional which is part of the beauty. Tim Bargainer also mentioned that with the equestrian center, Heart of Gold, the Garey’s race horse could be honored. Morrow stated that revenue makers need to be stressed with the council, such as the house and how this revenue will pay for the maintenance. Cobb asked about the all weather fields. Phillip Wanke stated this could be open play area not designated for any certain sport. Tim Bargainer stated they will show another presentation January 12, 2006 to the Parks Board. This will be done before they go back to council. They will meet with the Garey’s twice before meeting with the board again. Chandler asked about the 100 acres that is deeded to the City of Georgetown in a trust. Morrow stated this area will not be developed until after the Garey’s pass on , but the 100 acres will always be parkland. 4.Discussion on future bridge through San Gabriel Park – Morrow Morrow stated this will be on the January agenda after more information is gathered or when available. 5.Update on budget items that were approved for this fiscal year – Garrett Garrett passed out a handout that showed the budget items that were approved for the 2005 – 2006 budget. Doernbach asked about the Westside park and Morrow stated there is land available around the Tennis Center and may expand the Tennis Center area. Cobb asked about the parking lot at the Parks Administration Building. Garrett explained that the parking lot in front of the Parks and Recreation Administration building would be expanded to accommodate the additional people utilizing the Community Room. Doernbach asked about the emergency call boxes for the trail. Garrett stated that the emergency call boxes are available with 3 different options; wireless, 2-way radio, and hardwire. They would possibly be installed on the antique light post so there is not another fixture installed and they would be lighted . The 2-way radio system goes directly to the police department and this is a free system but it requires the user to push the lever down in order to talk which might be a concern if the person is hurt. The wireless and hardwire would require a monthly fee. Code Blue has a demonstration van which will come by and demonstrate their products. Garrett explained that as of January 1st, 2006 we will implement internet registration through CLASS which will allow people to register on line for program registrations. 6.Discussion on December meeting Next scheduled meeting is Thursday Dec. 15th from 7:00 – 9:00pm. Holiday appreciation dinner for the Parks and Recreation Board Members . 7.Approve minutes from October 13, 2005 meeting Cobb made a motion to approve the minutes and Doernbach seconded the motion and it passed by unanimous vote. 8.Future agenda items -Discussion on future bridge through San Gabriel Park – Morrow -Update on Garey Park Master Plan with possible recommendation to City Council – Garrett -Update on Community Center renovation - Morrow 9.Adjourn Doernbach made a motion to adjourn. Meeting adjourned at 8:13pm Approved: Attest: _______________________________________________ Mark Ramsey, Chair Parks and Recreation BoardVan Chandler, Secretary Parks & Recreation Board Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, October 13, 2005 The Parks and Recreation Board will meet on Thursday, October 13, 2005 at 07:00 PM in the Parks and Recreation Admininstration Building Conference Room , located at 1101 N. College, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Barbara Owens, Bob Mathis, Kay Cobb, Kent Buikema, Mark Ramsey, Mark Shepherd, Michael Simpson, Ron Doernbach, Van Chandler Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1. Call to Order 2. Roll call 3. Discussion and possible action on parkland dedication for Tuscany Villas – Garrett 4. Future bridge through San Gabriel Park – Mark Miller 5. Update on Garey Park Master Plan – Morrow 6. Discussion on Westside Park – Morrow 7. Approve minutes from 09-15-05 meeting 8. Adjourn Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2005, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, October 13, 2005 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , October 13, 2005. Members Present: Barbara Owens, Bob Mathis, Kay Cobb, Kent Buikema, Mark Ramsey, Mark Shepherd, Michael Simpson, Ron Doernbach, Van Chandler Members Absent: Staff Present: Randy Morrow, Kimberly Garrett, Jill Kellum Minutes Regular Meeting 1. Call to Order The meeting was called to order by Mark Ramsey at 7:01 pm 2. Roll call 3. Discussion and possible action on parkland dedication for Tuscany Villas – Garrett Morrow stated there was an acre of parkland and because there were only 58 lots the builder opted to pay the fees. The area is past Fountainwood. This parkland dedication issue has resolved. 4. Future bridge through San Gabriel Park – Mark Miller Morrow stated TXDOT is looking at putting another bridge in San Gabriel Park and using the low water crossing as a footbridge connected to the trail. The streets department will meet with Randy on Monday to discuss the issues. Morrow made the board aware of some things to consider when meeting with TXDOT and the streets department such as how many trees will be taken out, will we be compensated for the trees, will people be able to walk underneath it or is it all dirt and how much of the park will it take. Morrow stated they needed to bring all the plans to the Board and show every detail. Ramsey asked where the road will go across. Morrow stated it will angle across and Mathis stated that in the overall transportation plan , this crossing in theory ties in with the road that goes to Southwestern University then onto Highway 29. Mathis stated this road would give people on the east side of town easier access to the park and to points north. Morrow reiterated that the Board should get all the information on this project from the City of Georgetown and TXDOT. This will be discussed at a future meeting. Morrow stated he does not want it to destroy the park and wants to make sure it looks nice, is landscaped and it fits the park. 5. Update on Garey Park Master Plan – Morrow Morrow stated the charettes were well attended by the focus groups , but the citizens group was not well attended. Citizen attendance was very low. There was good input from the focus groups. Doernbach asked what the surveys show. Garrett stated that Hall/Bargainer is starting to compile the data. There are not any preliminary results. There were about 250 online surveys and 1000 paper surveys received. The survey deadline was September 29th. There will be an update in November. There is a workshop on Oct 24th at 4:00pm for the city council. The workshop is for the council members to give any input they have with the master plan. Hall/Bargainer will present the information to the council. 6. Discussion on Westside Park – Morrow Morrow stated there is land around the Tennis Center that is being looked at for this park. Garrett stated there are 39 acres with 32 acres being located by the Tennis Center and a 7 acre tract across Northwest Boulevard at the corner of Northwest and Serenada. Simpson stated that the property behind the Tennis Center is very terrain intensive. Garrett added that it would not be suitable for building homes, but the property between Northwest Boulevard and the Tennis Center is very good , and Morrow added except for the oak wilt. Garrett stated the area by the airport is being rezoned from residential to industrial. Simpson stated that the airport master plan was updated in July 2005 and does not have plans for any improvements for that land. Morrow stated there is parkland across from Benold Middle School off of Northwest Boulevard. 7. Approve minutes from 09-15-05 meeting Chandler made a motion to approve the minutes. Buikema seconded the motion and it passed by unanimous vote. 8. Future agenda items Discussion on dog park - Simpson Cemetery space - Ramsey Update on Garey Park Master Plan - Garrett Heritage Gardens Update - Simpson Update on budget items that were approved for this fiscal year - Owens Future bridge through San Gabriel Park - Morrow December meeting 8. Adjourn Simpson made a motion to adjourn the meeting. The meeting adjourned at 7:30pm. Approved: Attest: _______________________________________________ Mark Ramsey, Chair Parks and Recreation BoardVan Chandler, Secretary Parks & Recreation Board Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, September 15, 2005 The Parks and Recreation Board will meet on Thursday, September 15, 2005 at 07:00 PM in the Parks and Recreation Admininstration Building Conference Room , located at 1101 N. College, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Barbara Owens, Bob Mathis, Kay Cobb, Kent Buikema, Mark Ramsey, Mark Shepherd, Michael Simpson, Ron Doernbach, Van Chandler Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1. Call to order 2. Roll call 3. Consideration and possible action on parkland dedication for the Pinnacle - Garrett 4. Update on Garey Park Master Plan – Morrow 5. Approve minutes from 08-11-2005 meeting 6. Adjourn Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2005, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, September 15, 2005 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , September 15, 2005. Members Present: Barbara Owens, Bob Mathis, Kay Cobb, Kent Buikema, Michael Simpson, Ron Doernbach, Van Chandler Members Absent: Mark Ramsey, Mark Shepherd Staff Present: Randy Morrow, Kimberly Garrett, Jill Kellum Others present: Chris Menger - The Pinnacle Minutes Regular Meeting 1. Call to order The meeting was called to order at 7:02 pm by the co-chair Doernbach due to Ramsey’s absence. 2. Roll call 3. Consideration and possible action on parkland dedication for the Pinnacle – Garrett Garrett introduced Chris Menger from The Pinnacle subdivision. Chris Menger approached the City of Georgetown about adding some amenities to the parkland that was approved 1 1/2 years ago. Garrett explained that Chris Menger was presenting an idea about possibly developing the park in exchange for part of the parkland for a HOA area. Chris Menger explained that the development was located off the Maple Street extension. Chris Menger explained that The Pinnacle has been approved by the city and they are building Phase I. Chris Menger showed where Phase I was located and the parkland. The parkland is close to Maple Street but does not front Maple Street. The Pinnacle would like to improve the park for the city. The improvement idea would be to have a parking area , a regulation basketball court, playscape, picnic tables, pavilion, bar-b-que pits, trash cans, and an 18 hole disc golf course. In exchange for improving the parkland they would like 0.89 acres for the HOA pool and pavilion which the homeowners would maintain and would not be city owned. Chandler asked what was in the budget for the park improvements. Chris Menger estimated around $100,000. Morrow asked if the park would be irrigated. Chris Menger stated not in the disc golf area but in the park area where there would be landscaping would be irrigation. Chris Menger stated the pool would be on The Pinnacle’s property and not city property. Garrett reiterated it would be the HOA’s and no liability to the city. Garrett stated it is an advantage to the city because it is a park for us and already developed. Morrow asked about the parking lot being accessible for the park. Chris Menger showed it would be accessible for the pool and park. Doernbach asked about the density of this neighborhood. Chris Menger stated there are 462 lots. Morrow asked the price range of the homes. Chris Menger stated that Main Street Homes are building this subdivision and he did not know the asking price of the homes. Everything has been approved for the development even the parkland. Doernbach asked about signage for the park. Chris Menger stated there would be signage and Garrett stated all the park signs are standard. Simpson asked if there was tree coverage. Chris Menger stated there is little tree coverage. Simpson asked about the extra amenities such as benches, and water faucets. Chris Menger stated the extra amenities are not on the drawing that it was a very conceptual drawing and that will be added. Morrow asked how the board would be assured that the amenities will be going in this parkland. Chris Menger stated that in the motion they could put in the conditions of the parkland, and he added that the developer could put in the parking lot and basketball court cheaper than the city. Chandler made the motion that the Board accept the improvements to the parkland by the Developer in return for 0.89 acres to be given back to the Developer for an HOA pool. Cobb seconded the motion and it was approved by unanimous vote. 4. Update on Garey Park Master Plan – Morrow Garrett stated they have been meeting with Hall/Bargainer and the surveys have been sent out with the utility bills and we have started receiving the surveys back. They will compile the data and the results should be back the middle of October. On September 27, 2005 there will be a public input session from 1 – 7 pm. There will be community groups, such as athletic groups, nature groups, special interest groups, community visioning groups, and community leaders invited to come at specific times from 1 – 4 pm. Then from 4 – 7 pm there will be a general public session and this will be one of the mini charettes. John Philpott will facilitate the charettes. The meeting will be located in the Community Room at the Parks Administration building. Morrow stated the organization will be given certain time slots to minimize one group taking more time than another. Garrett stated that Tim Bargainer is working on the list of groups and Hall/Bargainer will call each group and get a firm response from the different organizations. Garrett stated that Hall/Bargainer will contact the groups and organize this portion of the event. Owens asked which groups would be contacted. Morrow and Garrett gave examples of different groups that will be contacted such as Georgetown Soccer Association, the Garden Club, the Native Plant Society, Southwestern University, Chamber of Commerce, Kiwanis Club, the Lions Club, and GISD. Doernbach asked how this would be advertised. Garrett stated that there would be an ad in the paper. Morrow stated that information would be collected from the surveys, public input, city council, and the parks board. Garrett stated that 19,000 surveys were mailed and the surveys from the mail and e-mail would be scanned for the results. Hall/Bargainer will have a 5 minute presentation for the organizations and general public to view. On October 24, 2005 at 4:00 pm Hall/Bargainer will present an update to the City Council. Simpson asked about the $5 million that the City of Georgetown has to match when the Garey’s pass away. Morrow stated this was discussed in the Finance department and they stated the City of Georgetown can match it with certificate of obligation bonds at the time if needed. Simpson asked if they needed to make sure that was the approach. Morrow stated that when they finish the master plan that it will say how the City of Georgetown is going to match the $5 million. Simpson asked if Hall/Bargainer could put this information in the master plan to make sure that issue is addressed. Morrow stated that once the master plan is done it will say what the Garey’s stipulations were such as getting the land, the $5 million, and naming the park and house. Then it will be adopted by ordinance. Morrow stated that the stipulation about matching the $5 million needs to be added to the master plan. Owens asked if the Garey’s own the mineral rights to the land. Morrow and Garrett stated they were not sure about the mineral rights , but will research it. 5. Approve minutes from 08-11-2005 meeting Simpson made a motion to approve the minutes. Cobb seconded the motion and it passed by unanimous vote. 6. Future agenda items: -Discussion on the I.O.O.F. cemetery if the City of Georgetown wants to continue offering this service and if the Parks and Recreation is responsible for the cemetery. -Discussion on Westside Park with possible land available to purchase close to Tennis Center. -Discussion of Dog Park. 7. Adjourn Chandler made a motion to adjourn the meeting. The meeting adjourned at 7:47pm. Approved: Attest: _______________________________________________ Mark Ramsey, Chair Parks and Recreation BoardVan Chandler, Secretary Parks & Recreation Board Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, August 11, 2005 The Parks and Recreation Board will meet on Thursday, August 11, 2005 at 07:00 PM in the Parks and Recreation Admininstration Building Conference Room , located at 1101 N. College, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Barbara Owens, Bob Mathis, Kay Cobb, Kent Buikema, Mark Ramsey, Mark Shepherd, Michael Simpson, Ron Doernbach, Van Chandler Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1. Call to order 2. Roll call 3. Discussion and Possible Action on waiving utility fees for Georgetown Youth Baseball Association. Bill Pennell – GYBA 4. Garey Park Master Plan 5. Architectural plans for the community center 6. Hike and Bike trail Grand Opening 7. Approve minutes from 07-14-2005 meeting 8. Future agenda items 9. Adjourn Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2005, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, August 11, 2005 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , August 11, 2005. Members Present: Barbara Owens, Bob Mathis, Kay Cobb, Mark Ramsey, Mark Shepherd, Michael Simpson, Ron Doernbach, Van Chandler Members Absent: Kent Buikema Staff Present: Randy Morrow, Kimberly Garrett, Jill Kellum Others present: Bill Pennell Minutes Regular Meeting 1. Call to order The meeting was called to order at 7:01 pm 2. Roll call 3. Discussion and Possible Action on waiving utility fees for Georgetown Youth Baseball Association. Bill Pennell – GYBA Bill Pennell explained that the City of Georgetown cut funding for free utilities for GYBA 3 – 4 years ago and ever since then there has been a big turmoil of how they pay. Bill Pennell explained they have been having round table discussion on ways in which they could facilitate a feasible plan in which they could get the free utilities. He stated that the population for GYBA has doubled. GYBA has now introduced a girl’s softball program. Bill Pennell stated that last year GYBA rented the VFW fields from the Georgetown Parks and Recreation Department. He stated they were pretty much the only people that utilized those fields. Morrow added that citizens used the fields also. Bill Pennell stated GYBA has a special needs program for handicap children on Saturday mornings to play baseball and they relocated this program to the VFW fields. Bill Pennell gave a handout showing expenses for GYBA and also showed pictures of the complexes at San Gabriel and VFW. Bill Pennell is proposing for the City of Georgetown to allow GYBA to assume full responsibility for the VFW fields, if they could have a waiver on their utilities based on the maintenance expenses in the capital improvement project that GYBA has planned for the VFW facility, all three fields. Bill Pennell showed the operation budget for GYBA that he gave to the Parks Board to review . He states they are a 5013C; they spend every single dollar that they have. The registration fees in the spring are $125.00 per child. He stated that makes up about 60% of their revenue. The remainder of the revenue is derived from sponsorships; they host local tournaments, from concession stand, and fundraisers. He stated they use Chapman Services that come in and supervise their maintenance programs. He stated they are so much more competitive in nature, because all of their labor is donated for free. He stated GYBA has a labor force of approximately 300 volunteers. He stated their quality of product is much more similar with McMaster fields as far as the presentation. Bill Pennell stated that when you look at the VFW fields the things that come to mind to begin with are all safety issues. He stated that all of the fences are curling up. He stated that on the chain link fence there are crosses at the end and those are about chin level to the majority of the players and they are all curling in to the play of field. He stated they want to make this a safe place to play. He stated there are a lot of irrigation issues for which he had pictures after a rain. He stated GYBA would assume full responsibility for maintaining the fields on a day to day basis such as mowing as well as capital improvements projects. He gave ideas such as covering all the bleachers, replacing all the fences, replacing the scoreboards, renovating the concession stand and the bathrooms and states that would take $25,000. He stated it would take $5,000.00 per field to get them back into appropriate playing shape. For all of the plumbing issues at the San Gabriel fields, Louie Hernandez, which owns L & H Plumbing, donates 100% of the plumbing and Scott Pope, who owns Pope Materials, hauls in free materials. He stated that is how GYBA is able to get services done economically. He stated what they are looking at is a 2 part venture. The first being if the City of Georgetown gives GYBA control over the three fields at the VFW, which GYBA desperately needs, which gives GYBA 4 years of growth at the current rate which Bill Pennell thinks GYBA could maintain at a fraction of cost, and states their yearly cost for electricity and water would be about $7000.00 and GYBA is looking for the City of Georgetown to partner with them on that. Morrow asked Bill Pennell if he was talking about the VFW fields. Bill Pennell stated they did not pay electricity at VFW last year that they rented the fields. Bill Pennell stated if the City of Georgetown gives GYBA control of VFW, and if they can turn it into a complex like the GYBA Complex let GYBA receive a utility credit based on their capital improvement projects. Morrow asked if they wanted this for both San Gabriel and VFW. Bill Pennell stated that was correct. He also stated that day one, just the fences and the dirt work that would be required will be an easy $20,000. He stated all the fences would have to be replaced. Morrow stated that as a 501C3 they would have to spend the money by the end of the year. Bill Pennell stated that none of the board members get paid, he explained that the board members, the coaches, the moms spend hundreds of hours volunteering and they all have a very invested interest in this because this is where their kids play, and they want it to be a safe environment. He stated that is their motivation. Ramsey asked who else uses the fields. Morrow stated that no one uses the fields at the GYBA Complex because they have an exclusive on it. The ones at VFW were used for T-Ball but GYBA’s T-ball was larger so we quit offering it . We have people that use them for practice and are used for pick up ball on the weekends. Morrow stated that they have looked at in the future to do kickball for the youth at the VFW fields. Southwestern University uses the fields in return for us using one of their facilities. Morrow stated he struggles with giving a group an exclusive on the property . He added that GYBA has been around for 25 years and stated that in today’s society if they were here they would not have exclusives on these fields. Bill Pennell added that they paid $4000.00 in the spring to lease the fields at VFW. Morrow continued that if they were to go a different direction, and they have researched other cities, a lot of cities instead of charging for utilities they charge so much per child. Then it is put into a maintenance fund for those ball fields, the way it is with us now we have a utility account where all the money goes in there and it pays the utilities and does not go back into the field maintenance. He states he would hate to give up the VFW for exclusive rights just for GYBA when in the future, programs will be available through the City of Georgetown. Morrow stated there are ways to word it where Council says it can go into this account. Bill Pennell stated they close them down when they are working on them, such as reseeding or fertilizing. Bill Pennell stated Project Graduation use the fields as well as the special needs program. He stated that on one field they have 18 teams of 12 per team of 7 and 8 year olds taking one field and stated there is no other time. Morrow stated that GYBA could still lease them like they do now; it is just the exclusiveness that bothers Morrow. Morrow stated that GYBA builds on the property when it is actually public parkland without always getting permission that they are building on and he is worried about liability. If GYBA wants exclusive rights to the property, the City of Georgetown wants to be held harmless. Ramsey asked what if someone gets hurt out there. Bill Pennell stated GYBA does have liability insurance and he has been to court twice in the last year on behalf of GYBA. He stated in essence it is the City of Georgetown who owns the land and since the fields are attached to the land the City of Georgetown also owns the fields. Morrow stated there needs to be something where there is a little more accountability and have someone meet with this Board and let them know what GYBA is doing. Bill Pennell stated in the past, with their capital improvement projects, it is easier to ask for forgiveness than to get permission, which is the general attitude. He stated that Chuck Mc Allester is now on the board and the board is elected every year. Chandler asked about the VFW fields, are they little league size fields? Bill Pennell stated they are little league size and ideally they have this slated for girl’s softball. The girl’s softball program originated in 2004. Chandler asked if they would use all 3 fields for girl’s softball. Bill Pennell not necessarily. He stated they could move some of the younger children there. Chandler asked how many other fields around town are available for pick up games. Morrow stated that is all we have. Cobb asked about the McMaster Fields. Morrow stated it is for adult softball. Chandler asked if there was any undeveloped land that might be suitable. Morrow stated that is the problem that the City of Georgetown and GYBA and soccer are all looking for large chunks of land to practice. Ramsey asked if other organizations in town would want to do the same thing such as GSA and other organizations in town. Bill Pennell stated to ask them what capital improvement projects they are offering. Bill Pennell stated they have renovated the GYBA facility equaling hundreds of thousands of dollars over the past 5 years alone, at zero expense to the taxpayers and it is all self funded and it is all volunteer work. He stated the labor force is 200 – 300 volunteers who all own private companies and for the taxpayers to try and assume this would be millions. He stated that GYBA is doing this without a tax burden and that they are self sufficient. Morrow stated that Georgetown Soccer Association, the soccer fields, over by Annie Purl are on school land, the City of Georgetown splits the utility costs with them . Bill Pennell stated that 4 years ago the City of Georgetown paid all the utilities for GYBA. He stated that if he had to prioritize, GYBA is more motivated to acquire, not sole control, but being able to come in and make the modifications , rebuild the fences to make the VFW a safer place to play because they need the space and would be nice to see some assistance from the City of Georgetown. He states they are looking at $6000.00 that would equal $30,000.00 a year in capital improvements. Chandler asked if the fields would be available to the rest of the city or does GYBA still want the exclusive? Bill Pennell stated they would want the right to schedule girls softball, and 4-year old T-ball. Morrow asked when their off season was. Bill Pennell stated they begin games in the very beginning of March and the regular season goes until the 3rd or 4th week in May and then they start All-Stars and they also host a number tournaments and they contract with RBI who brings 70 – 80 teams from around the state to their complex. Then he stated they start fall ball and their first game is September 10th and goes through the end of October. Morrow asked how many kids are registered now. Bill Pennell stated last year they had 850 in the spring. He stated there is growth in the girls softball program and does not have room at their facility to house this program. Morrow asked since they are a 501C3, what happens to all the profits they make now? Bill Pennell stated that a mower has a shelf life of 2 years and they run them every 2-3 days to mow the fields and they are good quality mowers. Ramsey asked if they maintain the fields during the winter. Bill Pennell stated they are maintained all year and mowed at least once a week. Morrow asked what Chapman does? Bill Pennell stated that Chapman comes in and puts the Diamond Pro down on the field. Choate Irrigation consults GYBA on when to fertilize and when to over seed. They also have weed eaters to maintain the fields. He stated that their labor force is no less than 200 volunteers. Owens asked what agreement he would like with the City of Georgetown and is there a length of time this agreement is to be for and at what point would they like for it to be up for renegotiation? Bill Pennell doesn’t want complete rights to the facilities and they understand that all capital improvements they make belong to the City of Georgetown , the concession stands, the batting cages, and the fences. What they would like is to have the exclusivity. The parents don’t want to put in all the sweat equity and fix fences and have fundraiser to be kicked off and the City of Georgetown make it a kickball facility. Morrow stated there is a yearly agreement. Owens stated that if it is yearly then some of the City of Georgetown’s worries would be less, but that would be a risk on GYBA’s part. Owens explained that the agreement would be as long as the agreement is, and what parts go into the agreement such as the utilities, and liability. Morrow questioned if, GYBA has that much money why are they asking for a waiver on utility? Bill Pennell stated GYBA didn’t appreciate the assistance until it was lost and GYBA lost it 4 years ago and still has bad taste in mouth, that the City of Georgetown took something from the youth of Georgetown. Bill Pennell stated it is not that big of a piece from the annual budget. Morrow stated GYBA did raise their fees to off set the utility cost. Bill Pennell said they did accordingly. Morrow asked if they would be willing to go down on their fees if the City of Georgetown does the waiver on utilities. Morrow stated that the City of Georgetown does have an agreement with GYBA on the VFW fields now that you get to use the VFW fields and now you stated you did want exclusive rights. Morrow stated GYBA gets the fields when they want them now but has to pay the rental fee like everyone else. Bill Pennell stated that the difference is that there were no capital improvement projects this year and now that they see the potential for growth in girls softball and see the opportunity to move some of the younger T-ball teams and they really want to move forward with this . There are a lot of things that need to occur at those fields and if they are looking at paying the $20,000.00 in conjunction with the lease fees, that is where they want something in writing. Morrow asked if they want exclusive rights. Bill Pennell said correct. Garrett asked if the City of Georgetown maintained the fields what they would do with their revenue then. Bill Pennell stated they would still have to spend it and use it on capital improvement projects or lower the registration fees. They have had to raise there registration fee the last 3 years every year. Morrow said if they are making that money, why doesn’t the board save that money and look at a new complex. There was discussion about the 501C3 and if all the revenue had to be spent all in the same year. Owens asked how do you answer the questions that are raised that there are no facilities for other groups in town to use the fields. Bill Pennell stated they are the only organization that is using it now. Owens stated that exclusives bother her morally. Morrow asked if anyone wanted to just go hit the ball at GYBA fields would that be available. Bill Pennell stated they have Sunday school classes and the High School uses the larger fields to play kickball and just call GYBA and he schedules, but they do have practices scheduled . He stated that before 5:00 pm the fields are open and just ask that you rake the fields and leave it as you found it. The pavilion and the batting cages are on a first come first serve basis. Bill Pennell stated they have earned the right in the hundreds of thousands of dollars that they have put into these capital improvements to have first right of refusal. GYBA is willing to shoulder the burden of the renovations to bring this park up. Morrow stated that the City of Georgetown has thought about offering T-ball with the City of Georgetown again , because they have had complaints about GYBA being too expensive and some people cannot afford it. Garrett stated we have also looked into a youth kickball league and have had requests for it. Morrow stated they make profit on all of it that is how they pay for the fencing. Bill Pennell stated that 95% of capital improvement projects are paid for by hosting tournaments. Ramsey stated that since it is City property he didn’t know how the residents of Georgetown felt about this. Bill Pennell asked if it was the GYBA entity or is it what they are trying to accomplish. He stated the City of Georgetown still owns the facility and they have a year to year agreement. Morrow stated that GYBA was asking for exclusiveness and he doesn’t feel that is proper. The City of Georgetown Parks and Recreation get complaints about the GYBA program, umpire calls, cost of the program and people think it is sponsored by Parks and Recreation because it is in San Gabriel Park. Chandler stated that we rent our facilities in the park and that is part of what we do, the only problem is the exclusivity. Ramsey stated that the City of Georgetown would come out better with GYBA’s capital improvements. Morrow stated that GSA will come in wanting their utilities paid and then that cuts into the Parks budget. Morrow stated that the Parks and Recreation Department takes the full burden of GYBA’s rental agreement and utilities. Chandler states he doesn’t understand why Parks and Recreation is paying any of the utilities. Bill Pennell stated he represents the board for GYBA when asked by Morrow. Chandler asked if GYBA is willing to pay for all utilities to have the use for both fields VFW and San Gabriel. Bill Pennell stated that would slow down their capital improvement project but states they will raise their fees . Chandler states he would like to keep it public access. Morrow asked if the City of Georgetown gives exclusive rights to GYBA would they be willing to sign an agreement that holds the City of Georgetown harmless from any liability? Bill Pennell states GYBA has a liability waiver on their registration form. If they were to assume that type of responsibility they want the deed to the land. Simpson asked if there was a time line. Bill Pennell said it would take two weeks to get the capital improvement projects done at VFW to cover the safety issues and they are ready to go with that project. Bill Pennell stated that GYBA is the only organization that uses the fields because they utilize the fields with practices/games. Cobb asked about the general public when they want to use a field where are they to go when all the fields are taken. Morrow receives calls from people stating GYBA will not let people use the fields. Bill Pennell stated GYBA is protective of the fields because they spend a lot of time preparing the fields and stated they use community service workers. Bill Pennell stated to realize that GYBA are the ones putting in the time, effort, and money on the capital improvement projects and it is not the people trying to play the pick up games. Morrow stated that to some citizens it is a big green monster, it’s growing, they set their own fees, it’s the only one in town, no one else gets to use it, and GYBA is very protective of the fields. Bill Pennell stated that GYBA is self sufficient. Owens states they are not self sufficient because of the land , the liability issue, and the utilities. After these issues are reviewed then the board can decide what the exclusive contract means to the city, and means to the citizens. Bill Pennell stated that the issues he has brought are the utilities, exclusivity, and the length of the contract. Ramsey suggested tabling this issue and talk together as a board and discuss the options. He added that it is very important on how it is presented to City Council. Bill Pennell asked if this is something that can be decided through this board or does this have to be presented to Council? Morrow stated that this board makes recommendations to City Council and City Council will make the final decision. There was no action taken by the board. 4. Garey Park Master Plan – Morrow Morrow stated they met with the consultant Hall/Bargainer and they will meet with the Garey’s on the 30th of August. Morrow stated that the survey will go out with all the utility bills. The charettes will be during the second weeks of September. The survey will be available on the website. 5. Architectural plans for the community center – Morrow Morrow showed a conceptual drawing of the Community Center renovation. Ramsey asked when the construction will start. Morrow stated it will be renovated all of 2006. Simpson asked if a health assessment of the Magnolia tree was done. Morrow stated that years ago that was done, but not lately. Owens states that even if the Magnolia tree dies, a nice feature, the courtyard, was made. Ramsey asked about the rental prices of the facility after the renovation. Morrow stated that the deposits will go up and that is still being looked at. Owens stated the operational costs would be less if the A/C is being updated. 6. Hike and Bike trail Grand Opening – Morrow The Grand Opening will be on August 20th, 2005 at 10:00 am for the public. A private tour for the Board and City Council will begin at 8:30 am. They will meet at Rivery Park. 7. Approve minutes from 07-14-05 meeting Owens made a motion to approve the minutes. Chandler seconded the motion and it was passed by unanimous vote. 8. Future agenda items Garey Park Master Plan – Morrow Discussion and Possible Action on waiving utility fees for Georgetown Youth Baseball Association - Morrow 9. Adjourn Simpson made a motion to adjourn the meeting. Meeting adjourned at 8:20 pm Approved: Attest: _______________________________________________ Mark Ramsey, Chair Parks and Recreation BoardVan Chandler, Secretary Parks & Recreation Board Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, July 14, 2005 The Parks and Recreation Board will meet on Thursday, July 14, 2005 at 07:00 PM in the Parks and Recreation Admininstration Building Conference Room , located at 1101 N. College, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Barbara Owens, Kay Cobb, Mark Ramsey, Mark Shepherd, Michael Simpson, Ron Doernbach, Van Chandler Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1. Call to order 2. Roll call 3. Introduce new Parks Advisory Board members 4. Workshop on Garey Park Planning Session – Hall/Bargainer 5. Grand Opening for the Hike and Bike Trail - Morrow 6. Heritage Garden for a “master” plan – Morrow 7. Approve minutes from 06-16-05 meeting 8. Future agenda items 9. Adjourn Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2005, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, July 14, 2005 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , July 14, 2005. Members Present: Bob Mathis, Kay Cobb, Kent Buikema, Mark Ramsey, Mark Shepherd, Michael Simpson Members Absent: Barbara Owens, Ron Doernbach, Van Chandler Staff Present: Randy Morrow, Kimberly Garrett, Jill Kellum Others Present: Speakers from Hall/Bargainer - Tim Bargainer, Phil Wanke, John Moman Minutes Regular Meeting 1.Call to order Ramsey called the meeting to order at 7:07 pm. 2. Roll call 3. Introduce new Parks Advisory Board members Ramsey introduced Bob Mathis and Kent Buikema as the newest Parks Advisory Board members. 4. Workshop on Garey Park Planning Session – Hall/Bargainer Tim Bargainer began the program explaining this meeting is to begin the process of establishing goals and objectives for the development of Garey Park. Tim Bargainer showed a series of site photos of Garey Park. Phil Wanke showed Williamson County parks surrounding Garey Park and showed potential regional trail linkages to existing trails and potential corridors along the creeks and roadways. Phil Wanke showed aerial views of the site for Garey Park. He explained the different soils on the property , the topography of the land , and water drainage. Ramsey asked if many trees would be taken out. Phil Wanke stated the whole idea is to keep as many trees as possible and this will come in with the design phase depending on the types of uses that will be available at the park. Phil Wanke also explained the water lines that are available and how in the future wastewater lines that will be available. Simpson asked about the ETJ of the Garey Park with either the City of Leander or the City of Georgetown. Morrow stated that negotiations are still going on , but stated the water and sewage will come from the City of Georgetown . Phil Wanke explained that most of the property surrounding the Garey Park is owned by residential developers and stated that needs to be considered when planning different areas of the park. Tim Bargainer explained that the edge by the river will not be natural , that there will be houses built there. Phil Wanke said there will be potential linkage along the creek for trails. Morrow asked about the trail system and how that will meet up with the Williamson County Regional Park. Tim Bargainer stated this is being discussed and CR 175 would be the possible route of the trail. Morrow asked about a bike lane. Tim Bargainer stated there will be some negotiating for a protected lane that would allow for more than bicycles; a lane that would be used for walking, running, and biking. Tim Bargainer stated there is an alternative route being looked at off FM 2243 but also explained that by connecting to CR 175 (Sam Bass Road) it would connect to the Round Rock trail system as well. John Moman explained where the house was located in relation to the property . He spoke of the Garey House and the opportunities and constraints for this facility. John Moman suggested an idea of converting the 4 car garage into a meeting room with a dimension of 24 X 54. He suggested ideas of having large events or multiple events such as traveling art displays. The upstairs area of the house would be used as storage , due to ADA constraints and building code standards. John Moman showed and explained the views of the property from different areas in the house. Tim Bargainer then gave some ideas about the land usage, where things might occur and where things should not occur. Some of the uses that were discussed were alternative or unique recreation uses like a skate park , water playscape and BMX biking. He also talked about more passive state park recreational uses such as RV camp areas, remote tent camping, meeting rooms and guest rooms with kitchen, pool, and outdoor meeting spaces, clubhouse, open play areas, such as kite flying or dog run, picnic and group pavilions with access to the water, outdoor classrooms, performance and music spaces where you could have outdoor theater , botanical gardens, nature plant education, camp areas for Girl Scout/Boy Scouts, equestrian trail, camp grounds, hike and bike trail, and eventually an equestrian center with lessons or riding camps. He talked about the image of the park concerning what that might be when you see the entrance of the park , such as an equestrian center with cows grazing. Tim Bargainer then presented questions for the board. 1.What is your vision in a broad picture of this park? Simpson states it is a beautiful example of the hill country. Cobb sees it more as a passive environment; using the house for retreats and meetings and also the equestrian trail, and states she does not see a skate park there. Ramsey likes the wide variety that Tim Bargainer is presenting and states that a skate park would take away from the natural aspect of the area. Simpson asked if the river flows all year long. Tim Bargainer stated that the river right now has about a foot of water in the area now. Simpson asked if the area would be deep enough for swimming such as Blue Hole. Tim Bargainer stated that the area can be used for wading. Morrow then gave the ideas of the Garey’s. He explained that the only thing that the Garey’s requested in the deed were that the park would always be named Garey Park, the 525 acres stay as a whole piece of property and a park , that the city never sell a piece of the property and that the house always be named Garey House. These were the only stipulations. Then the Garey’s stated they would like a playscape for young kids, and would like a passive area as well. The Garey’s like the idea of the hike and bike trail, and equestrian trails. They wanted it to be up to the citizens of what else they would like to have. Tim stated the Garey’s want it to be for the public and open for the public. With the house, Garey’s would like it to be open to everyone , not just for corporations. Simpson asked how far the Williamson County Regional Park was from the Garey Park. Tim Bargainer states it is only about 2 miles from the park. Cobb states she would like to see playscapes, picnic tables, and spray feature water areas. Tim Bargainer states that splash pads are a lot more successful and have low maintenance and costs. Tim Bargainer states they are sending out a community wide questionnaire survey for ideas on the park. Simpson asked how long the Garey’s have had the land and suggested for the house to tell the Garey story, such as a museum. 2. Who is our target Groups? What do our users want in the park? Who else do we want to use the park? Ramsey asked about the Garey’s request for the park not to be used for corporations. Tim Bargainer stated that the Garey’s do not want to see it used exclusively for corporations that might exclude opportunities for the community as a whole. Garey’s want to focus on children and families to access this park. Mathis asked if there would be a fee structure associated with the use of this facility. If so, can the fee structure be set up so that families can afford accessing the park? Morrow stated that for the use of the Garey House there would be a fee. We do that now with fees and do give scholarships for people who can not afford certain programs. Tim Bargainer stated we could use the idea of fee structure to promote the idea of uses and users. Tim Bargainer stated that since the vicinity of the property is along several cities and that the citizens of Georgetown will not be the only people using the park and the county will benefit from this park, how can the City benefit from everyone using the park? Garey’s view it as a park that is a Georgetown park that everyone can use. Morrow stated that we use that method now with resident and non resident fees. Simpson explained the fees collected for programs pay for the cost of the programming. Ramsey asked if a big corporation wants to rent the entire Park would that be allowed. It was stated that that would be something that would need to be decided. Morrow stated the Garey’s did not want the Park to be a burden on the City of Georgetown and they are expecting there to be fees for certain things such as a gate fee or activity fee. Tim Bargainer asked the group what they felt was something the user would want to see. Simpson states a lot of shade and water spray park areas. Mathis states he would like to see smaller park areas within the 525 acres for families so people feel comfortable and have personal space. Tim Bargainer asked about overnight tent camping and RV camping. Ramsey states he feels it would be a focus on families. Ramsey’s concerns are about control , and safety of the park. It was discussed that with RV camping there would have to be a dump station and utilities. Morrow stated that the RV campsites could be a revenue maker as well. Tim Bargainer states there could be remote camping where you would have to hike into the area along the river. He also made suggestions about group cabins with bunk beds that could be rented for a couple of days or a weekend to be used by scout groups where they could promote the interpretation of the environment and education. Ramsey stated that he would like to see the area stay more natural. Simpson said he would like to explore the idea of camping but would like to see what the community would like. Simpson also brought up the idea of safety with hike and bike trails in the same vicinity as camping sites. 3. Does the park meet my needs? Does the park meet the needs of the user? Tim Bargainer asked about how to handle results of the survey if people wanted a skate park or a high activity area park, and how to incorporate the ideas to meet the rational needs that the community tells us they want and maintain the vision. Ramsey states we should meet the expectations of the Garey’s after the surveys have been reviewed. Discussion was made about uses in this park and how not to duplicate activities with the Williamson County Regional Park. Buikema suggested that more information was given in the surveys such as what is available in surrounding parks, so that activities are not duplicated. Morrow stated that we should look long range as what the City of Georgetown might need in the future as well, which may duplicate activities in surrounding parks such as athletic facilities. Tim Bargainer stated some of the other topics that were discussed were botanical gardens, and day use areas for school districts. Ramsey stated that festivals, 4th of July activities, concerts, and celebrations could be done at this park. Statistics were given on other large parks in the Austin area. Morrow stated San Gabriel Park is 125 acres. Garrett stated Zilker Park is 300 + acre park. Tim Bargainer stated Williamson County Regional Park is 800 acres which is within 3 miles of Garey Park. 4. What programming elements should be in Garey Park? What should or should not be in Garey Park? Tim Bargainer gave ideas such as rock climbing walls, in line hockey area or alternative recreation activities; an area for kids to explore and try out new things. Tim Bargainer stated that bouldering is a new thing that is a horizontal rock climbing exercise. He suggested a little more creative type exercising and an opportunity to keep the area looking natural. Tim Bargainer also suggested extremely large playscapes or a maze; a series of playscapes. Tim Bargainer states the areas could be landscaped to keep them looking natural . Cobb introduced the idea of a nature center. Ramsey explained an area on the Pedernales River where the children could climb on the rocks and run around and how the center explained the different rock structure and foliage of the area. It is set up as a learning center. He also brought up the idea of the Lady Bird Johnson Wildlife Center. Mathis suggested that we not make this too structured, to keep the areas more natural. Tim Bargainer stated that manufacturers of splash pads will custom make these according to different ideas that are given. Simpson states that the City of Georgetown has a large population of dog owners and would like to see the park dog friendly. Tim Bargainer stated an area of the property could be used as a dog park. Tim Bargainer asked about equestrian trails. Garrett suggested having an area where people can bring their horses and ride. Tim Bargainer asked about Hike/Bike trails and how the new developments will want to promote this with there new development. There was discussion about parking. Morrow stated there is a standard for how many parking places are designated at the parks by activities in the park but this will be brought up later. 5. Identify groups or organization that may utilize the Garey House and uses. Simpson states that different groups could use the house at different types of day. Ramsey asked about restaurants in the area. Morrow stated the Garey’s do not want to commercialize the park. The kitchen could be used for catered events. John Moman stated that if it was turned into a cooking facility then you would be required to go by health department requirements. Ramsey asked how to limit the use of the facility from large corporations wanting to rent the whole park. Tim Bargainer explained there would be no problem with a group occupying the space for 1 or 2 days, because they would not be staying overnight and they will not shut down the park just because they are using the house and the facilities, but there is no reason why we could not promote the park as a retreat , or an educational opportunity. Tim Bargainer explained that the Garey’s did not want a group to be able to come in take over the park , lease out the building, and this become a big executive retreat. So the idea of functioning as meetings, weddings, receptions, gatherings, art displays, art rotations both indoor and outdoor, where we can use the facility in that manner, it would work without discriminating against any user group. Ramsey asked if there would be a limit of the number of people who could enter. Morrow stated that fire code would have control of that. Morrow stated that the Garey’s wanted to keep the house from being used only for corporations; they want the house to be used for everyone. Tim Bargainer asked about a smaller ropes course or using the idea for scouting type camp or team building activity. Simpson stated there were a lot of youth organizations in the area that would appreciate that. Tim Bargainer described a part of the yard that is well manicured and highly maintained and irrigated; he suggested the idea of a Garden Club type area. Morrow stated the Garey’s would like to see the pond areas used by kids to fish. Tim Bargainer suggested that the areas in the park , such as pavilions, and picnic areas be engineered to look the same as the house with stone , and tile roofs. Ramsey asked if the garage area could be used for galas and fundraisers. Tim Bargainer states there is room for this type of activity with use of the whole house and using the outdoor areas as well. Buikema stated, in Michigan the Parks and Recreation and the Fine Arts department joined together with a sculptor to develop a playscape with the input from the school children in the town from Kindergarten to high school aged children and it worked real well. John Moman stated that the uses of the house would need to be identified before any modifications were made to the home. John Moman states that all modifications that need to be done to meet code should not take away from the house. Simpson stated also that there would need to be administrative office there. Tim Bargainer stated that for a park this size there is a need for someone to be on the property on a 24 hour basis and the potential to put a host house facility in the park. Phil Wanke stated there is a house that the Garey’s lived in while the new house was being built that could be used as a host house or cabins. Simpson asked about the bluff area at the backside the land across the river. Tim Bargainer stated there is a 50 - 60 foot bluff and there is a meadow on the other side that is very low. Tim Bargainer states this area is isolated, but is accessible. Morrow stated that the Garey’s own both sides of the river. There was some discussion that this would be a good area for a dog park, and states this would be a remote area. Tim Bargainer states the survey will go out in the next cycle of the utility bills to residential and commercial customers. The next workshop will be a community wide day long activity to identify teams. Then the teams will be working on the plans. Morrow states that Mr. Garey would like the park built within 1 -2 years of him passing away. 5. Grand Opening for the Hike and Bike Trail – Morrow Morrow states the Hike and Bike Trail will be done in about one week. There will be mile markers every 1/10 of a mile with animal tracks. The pavilion is in and the tree house playground will go in next week. Simpson asked about the pavilion at the Corp property land at Lake Georgetown. Morrow stated that will be open with the restrooms. The total trail is approximately 5.6 miles from San Gabriel Park to the Corp property at Lake Georgetown. Morrow stated the Grand opening will be in August. 6. Heritage Garden for a “master” plan – Morrow Simpson stated that a few of the Parks Advisory Board members meet informally with Natalie and Marge at the Williamson County Health District. This organization sponsors the Heritage Garden by creating an opportunity for people to raise gardens in which 10% of the produce goes to the community kitchen at the Caring Place. The Parks Advisory Board is committed to having 2 members to be apart of the advisory board for the Heritage Garden that meets 9 months of the year. People have volunteered to give 800 feet of pipe to direct water to the garden without a plan. Simpson suggested getting a plan together for this area. This is city property and there needs to be some type of direction and guidance from this board. Bob Mathis volunteered to help on this board. 7. Approve minutes from 06-16-05 meeting Shepherd made a motion to approve the minutes. Simpson seconded the motion and it passed by unanimous vote. 8. Future agenda items Garey Park Master Plan Architectural plans for the community center Hike and Bike trail Discussion and Possible Action on waiving utility fees for Georgetown Youth Baseball Association. Bill Pennell – GYBA 9. Adjourn Cobb made a motion to adjourn the meeting. Approved: Attest: _______________________________________________ Mark Ramsey, Chair Parks and Recreation Board Van Chandler, Secretary Parks & Recreation Board Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, June 16, 2005 The Parks and Recreation Board will meet on Thursday, June 16, 2005 at 07:00 PM in the Parks and Recreation Admininstration Building Conference Room , located at 1101 N. College, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Barbara Owens, Kay Cobb, Lilya Crystal, Mark Ramsey, Mark Shepherd, Michael Simpson, Ron Doernbach, Russ Peterman, Van Chandler Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1. Call to order 2. Roll call 3. Consideration and possible action on parkland dedication for Old Mill Village. Carol Parsonage & Dick Brown, Habitat for Humanity 4. Discussion and possilbe action on developing a park in Berry Creek-Morrow 5. Lake Georgetown Trail and Rivery Park update-Morrow 6. Garey Park Master Plan update-Morrow 7. Approve minutes from April 11, 2005 meeting 8. Future agenda items 9. Adjourn Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2005, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, May 12, 2005 The Parks and Recreation Board will meet on Thursday, May 12, 2005 at 06:00 PM in the Rivery Park at 1448 Rivery Blvd., Georgetown, Texas 78628 If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Barbara Owens, Kay Cobb, Lilya Crystal, Mark Ramsey, Mark Shepherd, Michael Simpson, Ron Doernbach, Russ Peterman, Van Chandler Parks and Recreation Board meets the second Thursday of the month at 06:00 PM unless otherwise specified. Call to Order at 06:00 PM 1. Tour of the trail to Lake Georgetown at 6:00pm - Regular meeting to begin no earlier than 7:00pm at Rivery Park. 2. Call to order 3. Roll call 4. Update on Heritage Garden - Marge Tripp 5. Update on Garey Park Master Plan Process - Morrow 6. Approve minutes from April 11, 2005 meeting 8. Future agenda items 9. Adjourn Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2005, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, May 12, 2005 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , May 12, 2005. Members Present: Barbara Owens, Van Chandler, Michael Simpson Members Absent: Kay Cobb, Lilya Crystal, Mark Ramsey, Mark Shepherd, Ron Doernbach, Russ Peterman Staff Present: Randy Morrow, Kimberly Garrett Other Present: Marge Tripp, WCCHD Minutes Regular Meeting There was not a quorum present, so the board members walked the trail and listened to Marge Tripp’s update on Heritage Gardens. No other business was discussed. 1. Tour of the trail to Lake Georgetown at 6:00pm - Regular meeting to begin no earlier than 7:00pm at Rivery Park. Board members met at Rivery Park at 6 pm for a tour of the progress on the construction of the hike and bike trail to Lake Georgetown. 2. Update on Heritage Garden - Marge Tripp Marge Tripp updated the board on the progress of Heritage Gardens. She said the project has been underway now for almost 3 years and has been very successful. She talked to the board about the future plans of the gardens. It was also discussed that a long range plan like a master plan should be done for Heritage Gardens and Park. Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Monday,,,, April 11, 2005 The Parks and Recreation Board will meet on Monday, April 11, 2005 at 04:30 PM in the 103 W. 7th Street, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Barbara Owens, Kay Cobb, Lilya Crystal, Mark Ramsey, Mark Shepherd, Michael Simpson, Ron Doernbach, Russ Peterman, Van Chandler Parks and Recreation Board meets the second Monday of the month at 04:30 PM unless otherwise specified. Call to Order at 04:30 PM 1. Regular meeting to begin no earlier than 4:30pm following the council workshop. 2. Call to order 3. Roll call 4. Heritage Garden report-Simpson 5. Hike/Bike Trail Construction Status-Morrow 6. Garey Park Master Plan Update-Morrow 7. Approve minutes from March 3, 2005 meeting 8. Future agenda items 9. Adjourn Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2005, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, March 3, 2005 The Parks and Recreation Board will meet on Thursday, March 3, 2005 at 07:00 PM in the Parks and Recreation Admininstration Building Conference Room , located at 1101 N. College, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Kay Cobb, Lilya Crystal, Mark Ramsey, Mark Shepherd, Michael Simpson, Ron Doernbach, Russ Peterman, Van Chandler, Barbara Owens Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1. Call to order 2. Roll call 3. Consideration and possible action to nominate and elect a Vice Chair and Secretary for the new term of membership for the Parks Advisory Board 4. Discussion and possible action to provide City Council with input on the 2005/2006 budget - Finance 5. Discussion and action for proposed Arts and Culture Board - Keith Hutchinson, PIO 6. Introduce new Parks Advisory Board member, Barbara Owens 7. Discussion and possible action for cemetery property for the City of Georgetown 8. Discussion and possible action on possible dog park 9. Discussion on possible skate park 10. Approve minutes from February 10, 2005 meeting 11. Future agenda items 12. Adjourn Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2005, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, March 3, 2005 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , March 3, 2005. Members Present: Mark Ramsey, Mike Simpson, Ron Doernbach, Kay Cobb, Mark Shepherd, Van Chandler, Barbara Owens Members Absent: Lilya Crystal, Russ Peterman Staff Present: Randy Morrow, Kimberly Garrett, Jill Kellum, Micki Rundell, Laurie Brewer, Judy Fabry, Keith Hutchinson Others present: Philip Paris Minutes Regular Meeting 1111....Call to Order- Mark Ramsey called the meeting to order at 7:02 pm 2222....Roll call 3333....Elect Vice-Chair and Secretary for the 2005/2006 Parks Board Van Chandler made a motion to nominate Ron Doernbach for Vice Chair of the Parks and Recreation Advisory Board. Motion was seconded by Kay Cobb and the motion passed by unanimous vote. Doernbach accepted the nomination. Van Chandler offered to extend his term of Secretary of the Parks and Recreation Advisory Park. The offered was accepted and passed by unanimous vote. 4444....Discussion and possible action to provide City Council with input on the 2005/06 budget – Finance Micki Rundell and Laurie Brewer Micki Rundell, the City of Georgetown’s Finance Director, and Laurie Brewer the City of Georgetown’s Controller, were present to gather input and various feedback to the City Council, concerning the Parks and Recreation Board, in the upcoming budget process. The information they would like to gather is from a community wide aspect and also from a board specific aspect. Rundell stated that the budget process is currently under way. Brewer stated they would like a consensus from the Board on the board specific suggestions. Finance would like information by the end of the month. Chandler asked how Georgetown’s funding for Parks and Recreation compared to other cities our size and growth rate. Rundell stated we do not have enough, but we do have more than some. She also mentioned the City election on May 7th for the 4A and 4B sales tax and spoke about the options for various departments. The Board will prioritize their input to present to the Council and submit it to the Finance Department. 5555....Discussion and action for proposed Arts and Culture Board - Keith Hutchinson, PIO and Judy Fabry Judy Fabry with the Georgetown Public Library, presented information on forming an Arts and Culture Board in the City. The committee would like to present to the City Council on April 11th the idea of forming an Arts and Culture Board. Initially the board would coordinate culture and art events in the City. This committee has contacted the fine arts director at GISD and the Dean of Fine Arts at Southwestern, and they have both agreed to serve on the Board. The committee has not found a city in Texas, our size, which has this kind of board. Hutchinson added they are investigating other cities concerning the funding of this type of programming. Hutchinson stated the committee would like to present this idea to the City Council to see if there is interest in this type of service and if there is funding available. Ramsey asked if there were grants available? Hutchinson stated Texas Commission of the Arts does offer match grants. Ramsey asked if they were looking at this idea being in a facility? Hutchinson stated at this point there is not a proposal for a new facility. Hutchison stated there are other places in the City where different arts events could occur such as the library and park. Simpson asked if this would be a part of the downtown master plan? Hutchinson stated this had been discussed in the master plan and there were different options on where to place the arts. Cobb asked how the Parks and Recreation Board and Arts and Culture Board would work with each other in the approval process of what art would be displayed? Hutchinson stated this would be worked out and they would find people with specialties in the area of art. Fabry added there would have to be an ordinance to establish the board and different committees to choose the art. Doernbach asked how the Palace Theater would get involved with this? Fabry said they have a meeting set up with them in the near future. This Board would not decide what is going to happen in the City, they would be a clearinghouse for people to get together, where getting grants would be more appealing to many groups and could work together to get a better grant. Doernbach asked about possibilities of censorship? Hutchinson stated that art is subjective and can be controversial. Simpson asked about this project being educational and tying in with youth programs? Fabry stated the Arts and Culture Board would have a Southwestern student on the board. This would give the Board an excellent opportunity to see different views: from a young artist and the older citizens in the community. Simpson asked what the committee needed from the Parks and Recreation Board? Fabry stated they would like a letter of support for the idea. Simpson made a motion that we send a letter of endorsement to propose an Arts and Culture Board. Doernbach seconded the motion and it passed by unanimous vote. 6666....Introduce new Parks Advisory Board member, Barbara Owens Ramsey introduced and welcomed Barbara Owens. Owens gave a brief history on herself and why she was interested in the Parks and Recreation Board. 7777....Discussion and possible action for cemetery property for the City of Georgetown Ramsey relinquished his duties as chair to Doernbach due to possible conflict of interest. Doernbach accepted the position as chair for this discussion. Morrow explained the cemetery will soon be full. Morrow stated the Parks and Recreation Board needs to present this topic to the City Council and they need to decide if they want to be involved with selling cemetery plots after this cemetery is full. Garrett stated the cemetery would be full in less than 5 years. Morrow stated the State of Texas has set standards on where you can put a cemetery such as it has to be 2 miles out of the city limits and it can not be over the Edwards Aquifer. In discussion, it was asked if there was property available and if Southwestern would be interested in selling some of their land? Morrow stated that Southwestern has a Master Plan that takes up all of their property. Doernbach asked why larger cemetery agencies did not come into the area? Ramsey stated that they want it to be visible but land on 35 is too expensive. Chandler asked if the City wanted to continue selling cemetery plots and if it would be self supportive? Garrett stated that the cemetery is not self-sufficient. Morrow stated that the money it brings in pays for maintenance and each year that amount changes. Morrow also stated that once the cemetery is full the expense of the maintenance would fall on the taxpayers. Doernbach asked what lots this size in other areas costs? Ramsey stated that in a perpetual care cemetery the lots are about $2500. Morrow stated that the cemetery in Georgetown is not a perpetual care cemetery. Garrett stated that the county has an indigent fund for people who do not have any funds for burial. Ramsey said the county pays $300 and the city donates the plot. Simpson stated since the county is involved with the indigent program with the City we should have the County involved in this decision making process of continuing with a cemetery in Georgetown. Simpson made a motion to bring up this topic to the City Council to the point of recommending a study for the cemetery services required for the City of Georgetown and general community and recommend they fund a study. Owens seconded the motion and it was passed by unanimous vote. Doernbach then relinquished the chair back to Ramsey. 8888....Discussion and possible action on possible dog park Phillip Paris requested to speak to the Board concerning an idea for a dog park in the City. Paris is a Georgetown Police Officer and also trains dogs on his own time. He would like for the board to present to the Council an idea for a dog park. The idea is to have a place where dogs can learn to interact with other humans and other dogs off their leash. The dog park can be elaborate or simple. The minimum requirements for a dog park would be a fenced area, with waste receptacles, water, and benches. Paris stated that other items could be added later such as obstacles. Morrow stated this is an interest of the board and was presented by Simpson in the past. Simpson stated that he has done research and states it is a good idea to present the idea for a good quality park up front to get a good public perception. Simpson stated there would need to be an authority controlling the area to prevent chaos. Morrow asked if the Animal Shelter was a supporter? Simpson stated he had spoke to the animal shelter and they are supportive. Simpson added that statistically for every 100 households, 43% of them have a canine and each one has 1.43% in their home. Paris was informed of the April 11th City Council workshop and Simpson requested to speak to Paris individually on this topic. 9999....Discussion on possible skate park Morrow stated there is $8,000 in this year’s budget for the skate park. The idea is to get some ramps and put the skate park at McMaster’s at the in-line hockey area. Then once the indoor pool is built and the San Gabriel pool is closed, it will be renovated into a skate park. Morrow spoke to the director at Hobbs, New Mexico which has a large skate park, and his recommendation was not have an expert skater design the skate park because they build them to extreme and the kids will not use them. He suggested going with the more moderate ramps. Morrow stated the San Gabriel pool would be ideal for the skate park because it is fenced, has restrooms and it is shaped like a bowl and can be redesigned. Morrow spoke to the insurance and it does increase your premiums and you do need a staff person at the front gate to have the skaters wear pads and helmets. Cobb asked if there would be a fee for the skate park? Morrow stated there might be grants available, but there might be a fee involved to help cover the cost of the staff person. 10101010....Morrow briefly discussed the future priority list, explaining to the board members each item, in preparation for the Council workshop scheduled on April 11, 2005 at 4:00pm. 11111111....Approve minutes from February 10, 2005 meeting Barbara Owens stated her name was missed spelled. The correction has been noted. Chandler made a motion to approve the minutes. Doernbach seconded and it passed by unanimous vote. 12121212....Future agenda items Heritage Garden report-Simpson 13131313....Adjourn Doernbach made a motion to adjourn the meeting. Meeting adjourned at 8:50pm. Approved: Attest: _______________________________________________ Mark Ramsey, Chair Parks and Recreation Board Van Chandler, Secretary Parks & Recreation Board Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, February 10, 2005 The Parks and Recreation Board will meet on Thursday, February 10, 2005 at 07:00 PM in the Parks and Recreation Admininstration Building Conference Room, located at 1101 N. College, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Kay Cobb, Lilya Crystal, Mark Ramsey, Mark Shepherd, Michael Simpson, Mike Watson, Ron Doernbach, Russ Peterman, Van Chandler Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1. Call to order 2. Roll Call 3. Requests for qualifications on the Garey Park for the architects in the Master plan-Rvi and Hall Bargainer 4. Set up a sub-committee for the City Council meeting to discuss budget and strategies-Morrow 5. Ground breaking for the Hike and Bike Trail-Morrow 6. March meeting will be on March 3, 2005, with discussion on budget items with Finance Department 7. Updates on Recreational Special Events-Garrett 8. Approve minutes from January 13, 2005 meeting 9. Future agenda items 10. Adjourn Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2005, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, February 10, 2005 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , February 10, 2005 . Members Present: Michael Simpson, Ron Doernbach, Van Chandler, Russ Peterman, Mark Shepherd, Mark Ramsey Members Absent: Kay Cobb, Lilya Crystal, Mike Watson Staff Present: Randy Morrow, Kimberly Garrett, Jill Kellum Others present: Tim Bargainer and John Moman – Hall/Bargainer Barbara Austin and Bob Richardson - rvi Minutes Regular Meeting 1. Call to order The meeting was called to order at 7:07 pm by co-chair Mike Simpson. 2. Roll 3. Requests for qualifications on the Garey Park for the architects in the Master Plan – rvi and Hall/Bargainer The first presenter to make a presentation was picked by a toss of a coin. Rvi Architects won the toss of the coin and choose to go last. Hall/Bargainer was the first presenter. Tim Bargainer previewed his company and plans that they have done. Projects that they have completed are as follows: Berry Springs Park (Georgetown, TX), Brushy Creek Regional Park (Round Rock, TX), Texas “X” Park (Leander, TX), Leander/Cedar Park Youth Baseball Park, Brushy Creek Rec Park (Round Rock, TX), Navarro Park Master Plan (Corsicana, TX), Hendrick River Ranch (Abilene, TX past Anson), and Garey Ranch Vision Plan (Williamson County). Tim Bargainer also explained the Master Planning Process. They were allowed 20 minutes to present their company as the potential architect for the Master Plan for Garey Park. Ramsey asked what Hall/Bargainer would have in mind for the Garey House? Tim Bargainer replied that he does not want to change the house, that it possibly could be used for art exhibits. Architect with Hall Bargainer, John Moman stated that some changes may have to be made for ADA accessibility but would like to keep the house as authentic as possible. Morrow asked if the County Commissioners went through the whole process of the charrettes with the Berry Springs Parks Master Plan that Hall/Bargainer presented? Tim Bargainer replied that they went through and reviewed parks master plans. They got a copy of the City of Georgetown Parks Master Plan since the Berry Springs Park was in our area. Then they met with the Commissioners. Chandler asked Morrow if this process was about the Plan itself, the document that defines what is going to be done, or is it choosing a company that is actually going to administer the execution of that plan? Morrow replied that the board is choosing a company that will go through the whole process and their final result will be a Master Plan that will show what could be in this park in the future. Chandler asked if they would be responsible for executing that plan, with construction, when the time comes. Morrow stated that this process is only for doing the Master Plan. Tim Bargainer stated that these are ideas and it is set up to be flexible. Simpson asked what experience they had in designing facilities? John Moman has experience in architectural design. He stated they just completed a meeting room facility for a park in Travis County. Another example is the Cochran Community Center in the Fern Bluff MUD, it is a meeting room facility. It was designed to fit with the residential character in mind for that neighborhood. Doernbach asked what was the most unique feature or opportunity that this property presents? Tim Bargainer stated the opportunity it presents is a recreational hub for a region that is growing. There are several features and phenomenal opportunities. Chandler asked that since we have time before we develop are there things that could be done to the property now to prepare it for park development. Tim Bargainer stated that there will be time to prepare and that is why the Master Plan is to be flexible and continually changing. The second presenter was Rvi. Architect, Bob Richardson, President of Rvi, explained that Rvi is a landscape architectural and planning firm that has been around for 20 years. Their practice is the design of land. Parks and recreation is a major part of their practice. Barbara Austin is a landscape architect who is RVi’s “park champion”. Her specialty is parks open space and master planning, grant applications, site specific parks and research. Rvi has done primitive campsites in Arkansas, and is now working on a 400-acre park for Austin Parks and Recreation. RVi has worked with Buda, Dripping Springs, and Georgetown with their Open Space, Parks Master Plans. Barbara Austin – read the Century Plan from the City of Georgetown and how the City has always had a long history of good careful planning. Barbara Austin began working with Georgetown in 2001 when we started the Parks, Recreation, and Open Space Master Plan. Ms. Austin stated Garey Park has the opportunity to be one of the really great parks, like Central Park and Golden Gate Park. Trails and paths are the bones of the park. A gateway where you want people to go and see. The driveway to ranch was perfectly laid out with the land. The river runs along the property so you can access the park by the river. They would be creating a vision for Garey Park. They will look at how the park will be used 100 + years from now. Doernbach asked what RVi looks to preserve? Ms. Austin stated the front being the gate way to the park, the river portion and the terrain of the land is very unique. Simpson asked about use of the home. Ms. Austin stated it could be used for facilities, or interpretive learning center. Ramsey asked what they had in mind for the use of the house? Mr. Richardson states there is probably a reason for the house to be located where it is. That is the view. Simpson asked if RVI had worked with a situation where people giving land for this? No, but worked with people who have developed their own land. But see this as a great opportunity. Mark Ramsey made a motion that the Parks and Recreation Advisory Board recommend Hall/Bargainer to the City Council to be selected as the design firm for the Garey Park Master Plan. Mark Shepherd seconded the motion and the motion passed by unanimous vote. 4. Set up a sub-committee for the City Council meeting to discuss budget and strategies-Garrett Finance will attend the March Park and Recreation Board meeting to discuss, budget priorities. Finance prepared a 2005/06 Budget Planning Process Advisory Board form for the board members to fill out and give input on the budget priorities. These forms were given to each of the board members to gather their ideas and return with them to the March meeting. Simpson asked how is the department doing in respects to budget? Morrow stated there is always money needed for parks and recreation. There is never enough money to do the things you want to do and certain items have been left off on projects to meet budget such as the lights on the trail. Morrow will get a list of priorities to the board members before next meeting. Morrow stated pool maintenance staffing is something to look at and an urban forester, which was a position that the City had before budget cuts in the past. Garrett added that they might want to revise the parkland dedication ordinance to increase the fee per lot to help secure more parkland and develop the park with amenities and maintain the park. Simpson asked if we have an agreement with Georgetown ISD. Morrow stated we have some agreements with GISD on joint use parks. GISD has bought playground equipment and parks staff has given labor. Morrow stated he would make a list of specific wants and also commitments for money use. 5. Ground breaking for the Hike and Bike Trail-Morrow Groundbreaking was on Tuesday, February 8th, 2005. Ron Doernbach, Mike Simpson and Kay Cobb were the board members present. The Sun City bicycle club attended. There were about 50 people present. Simpson thanked the Parks and Recreation staff for all that was done for the groundbreaking. Morrow stated that a Grand Opening will be coming up in the summer. 6. March meeting will be on March 3, 2005, with discussion on budget items with Finance Department and regular meeting. 7. Updates on Recreational Special Events-Garrett The Cupid’s Chase 5K run was on Saturday, February 5th, 2005, and there were 455 people registered. The Easter egg hunt is set for March 19th at the McMaster Complex. The Fishing Derby is set for April 30th. 8. Approve minutes from January 13, 2005 meeting Chandler made a motion to approve minutes from January 13, 2005. Doernbach seconded the motion and it passed by unanimous vote. 9. Future agenda items ·Discuss cemetery property for the City of Georgetown. ·Elect Vice-Chair and Secretary for the 2005/2006 Parks Board. Barbara Owens has been selected as the new member. ·Dog park ·Skate park 10. Adjourn Motion was made to adjourn by Ramsey. Approved: Attest: _______________________________________________ Mark Ramsey, Chair Parks and Recreation Board Van Chandler, Secretary Parks & Recreation Board Notice of Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday,,,, January 13, 2005 The Parks and Recreation Board will meet on Thursday, January 13, 2005 at 07:00 PM in the Parks and Recreation Admininstration Building Conference Room , located at 1101 N. College, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Parks and Recreation Board Members: Kay Cobb, Lilya Crystal, Mark Ramsey, Mark Shepherd, Michael Simpson, Mike Watson, Ron Doernbach, Russ Peterman, Van Chandler Parks and Recreation Board meets the second Thursday of the month at 07:00 PM unless otherwise specified. Call to Order at 07:00 PM 1. Call to order 2. Roll Call 3. Consideration and possible action on parkland for Madison Oaks (84 Lumber Park)-David Starr 4. Discussion about Economic Development and 0.25 cent sales tax for parks-Peterman 5. Discussion on future workshop with City Council to discuss parkland issues - Morrow 6. Sports Complex Venue update-Peterman 7. Update on Lake Georgetown Trail and Rivery Park project - Morrow 8. Approve Minutes from November 11, 2004 9. Future Agenda Items 10. Adjourn Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2005, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, January 13, 2005 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday , January 13, 2005. Members Present: Kay Cobb, Lilya Crystal, Mark Shepherd, Michael Simpson, Ron Doernbach, Russ Peterman, Van Chandler Members Absent: Mark Ramsey, Mike Watson Staff Present: Randy Morrow, Kimberly Garrett, Jill Kellum Others Present: Mark Silverstone, representing 84 Lumber, David Starr, representing, himself (Madison Oaks) Minutes Regular Meeting 1. Call to order Crystal called the meeting to order at 7:10 PM 2. Roll Call 3. Consideration and possible action on parkland for Madison Oaks (84 Lumber Park) - David Starr/Mark Silverstone Morrow gave a brief history on the parkland at Madison Oaks. David Starr owns the property and planned to build a residential subdivision. 84 Lumber approached Mr. Starr to buy the property as commercial use. Morrow stated when you purchase land for a residential development, in Phase 1 you have to give parkland. Even though the property changed to commercial use, Mr. Starr had already deeded the parkland to the City. 84 Lumber wants to build their commercial facility across the street from the six-acre park. 84 Lumber wants to put in a railroad spur to access their facility, where they will conduct both retail and wholesale trade. Morrow spoke to Mr. Starr previously and if Mr. Starr could get the money to develop the park we could probably give some type of easement for the railroad spur through the park. Mr. Starr is willing to donate $50,000 to design, build, and landscape the park. Mr. Starr presented a conceptual drawing of the park and stated that he might be able to give 84 Lumber an easement through the park. Mr. Starr stated that 84 Lumber needs to get across the park because Georgetown Railroad’s spur is on the north side of the property. Mr. Starr explained that 84 Lumber is a huge operation and relies on railroad to bring in timber. Mr. Starr is willing to donate $50,000 for a park: picnic tables, park benches, gazebo, and trash receptacles. Morrow reiterated that commercial property does not have to give parkland, but since it was first zoned residential Mr. Starr had to dedicate parkland in the Phase 1 process. Doernbach asked where closest residential area is and Mr. Starr stated that Pleasant Valley would be the closest. The whole area where Madison Oaks is will be used as an industrial area. Doernbach asked the usefulness of the park in this locality if it is industrial. Chandler stated it would be for the people that work in that area and there are park areas in Austin that are set up around industrial areas also. Morrow asked how many people would be employed by 84 lumber and Mr. Starr stated 99 employees. Morrow stated that he sees it as another green space in town. When people see this industrial area it makes it more attractive because you are going to have a green space in the middle of it instead of just asphalt. Chandler asked how the park would be set up since it would be used mostly for lunches. Morrow stated it would be set up more like the passive areas with gazebo and picnic areas but it would depend on if there had to be an easement put in due to the rail spur which will possibly cut the parkland area in the middle. Mr. Starr reiterated that the parkland in the industrial area is not a bad thing, it gives people in factories an opportunity to take a break. Morrow spoke about liability issues with partitions from the railroad. Chandler asked about city ordinances about blocking off the area to railroad. Georgetown Railroad needs 100-foot easement for the railroad. Morrow would like to see the rail spur put on the back end of the lot to get more parkland. Morrow stated the area could be used for practice baseball fields also. Mark Silverstone, attorney, representing 84 lumber describes the Madison Oaks Phase Two area. He stated that one area for the rail spur would be on the back end of the property, which is in a flood plain. This area would require FEMA authorization, which would take a longer time to construct. It would take 6 months to get approval and 3-6 months to get it built. The other 2 alternatives would bring the track directly through the property, which would not require FEMA approval and could get started and completed more quickly. The second alternative would only take about 90 days for the rail spur approval. Simpson asked if the rail spur could be curved back around to take in the back end of the property. Mr. Silverstone will take any suggestions back to the appropriate people. Mr. Starr stated they have maximum turning points. Morrow asked if 84 lumber would pay for fencing around the railroad area. Morrow does not want any of the $50,000 to be used for the railroad area. Mr. Starr felt in the agreement with 84 Lumber that they were responsible for anything to do with the rail spur. Doernbach asked where the 84 Lumber would be positioning the plant and if a different lot could be used for the park. Morrow and Mr. Silverstone stated the lots are already deeded. Mr. Starr is not concerned whether the park is divided in two or if it is one large park. Chandler suggested we make a motion to let 84 Lumber find the most suitable routing of the rail spur, in exchange for $50,000 and we will deal with how to use the money. It is being asked of the board to make a recommendation to the City Council to give an 100 foot easement through the park and that for the 100 foot easement Mr. Starr would give $50,000 to develop the park, and that the most suitable easement through the park would be used. Simpson made a motion that we recommend to City Council to accept 3 possible easement alternatives as determined by 84 Lumber, should the contract go through, to accept the $50,000 for this park or other park enhancement as needed and 84 lumber be responsible for the cost of the appropriate buffering of the easement for public safety. Chandler seconded the motion and was passed by unanimous vote. 4. Discussion about Economic Development and 0.25 cent sales tax for parks-Peterman This is moving forward onto the second reading for the City Council, which would then go onto the voters. It was also stated that Parks took the back burner to recycling in the different options for the quarter cent sales tax. 5555.... Discussion on future workshop with City Council to discuss parkland issues – MorrowDiscussion on future workshop with City Council to discuss parkland issues – MorrowDiscussion on future workshop with City Council to discuss parkland issues – MorrowDiscussion on future workshop with City Council to discuss parkland issues – Morrow The city council would like to meet with the Parks board in the next 4 – 5 months to discuss parks issues for future development related to budget process. There are no dates yet but will be put in later in the year. The meeting will be about 30 minutes. Simpson suggested that we get an outline together now for this meeting. Cobb suggested getting our goals together. Morrow will get guidelines together for the Parks board. Morrow will present the City’s strategic plan to the board. The strategic plan is a 5 year plan to be used to prioritize budget items for each department, trying to plan ahead with a 5 year projection so that finance has an idea of what each department’s needs and requests are in a dollar figure, as Garrett explained. Chandler asked about population and revenue spikes and about annexation plans and where we will be going since annexation directly affects this board. Finance will be attending the March meeting. 6. Sports Complex Venue update-Peterman Peterman states the complex is in a hold mode due to the City of Cedar Park has a bond election on February 5th, 2005. The bond is to build an arena that would house the Ice Bats as well as many other events. If this bond should pass it would affect this project. There have been several organizations that have approached the committee for the sports complex, that if the City of Cedar Park does not pass the bond, they in turn would come here. 7777.... Update on Lake Georgetown Trail and Rivery Park project – MorrowUpdate on Lake Georgetown Trail and Rivery Park project – MorrowUpdate on Lake Georgetown Trail and Rivery Park project – MorrowUpdate on Lake Georgetown Trail and Rivery Park project – Morrow Morrow stated the contracts have been signed and construction starts January 20, 2005. Crystal asked when the trail would be completed and Morrow stated they have until June 19, 2005. Simpson asked were the trail comes out on Chandler’s property. Chandler stated the trail comes out on Spring Valley Road, which is a danger for bikes going down the curve. Chandler got bids from RVI to design it to run through Chandler Park all the way and it would cost $100,000 to do it. It would cross the creek 3 times. Chandler has offered to split the cost with the City of Georgetown. Chandler would want the Parks board to recommend to the City Council that the City split the cost with him. Shepherd asked about the Lake Georgetown dam flow and how it would affect building the trail. Morrow stated the contractors were concerned about that and asked if Morrow would call the Corp. Morrow stated the Parks board would be a part of the ground breaking with the City Council. Morrow will meet with the contractors every Friday while the construction is going on. 8. Approve Minutes from November 11, 2004 Chandler made a motion to approve the minutes from November 11, 2004 meeting. Simpson seconded the motion and it passed by unanimous vote. 9. Future Agenda Items ·Set up a subcommittee for the City Council meeting to discuss budget and strategies-Morrow ·Sports Complex Venue update-Peterman ·Ground breaking for the Hike and Bike Trail-Morrow ·Update and discussion of a west side park-Morrow ·Master plan for the Garey Park ·Requests for qualifications on the Garey Park for the architects in the Master plan. ·March meeting will be on March 8, 2005 ·Updates on Recreational Special Events 10. Adjourn Motion was made to adjourn by Doernbach. Approved: Attest: _______________________________________________ Lilya Crystal, Chair Parks and Recreation Board Van Chandler, Secretary Parks & Recreation Board