HomeMy WebLinkAboutGUS_Agenda&Minutes_2013Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, October 11, 2013
The Georgetown Utility System Advisory Board will meet on Friday, October 11, 2013 at 02:00 PM in the
Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Members:
Robert Young - Chair, Arthur Yaeger, Jr. - Vice Chair, Robert Kostka - Secretary, Patty Eason, John
Hesser, Brian Lindsey, Bill Stump
Georgetown Utility System Advisory Board meetings are held on the second Friday of each month at 2:00
P.M.
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, General Manager, City Council
Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code
Chapter 551, and are subject to action in the Regular Session that follows.
Called to Order at
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Project Progress Reports
-- Council Actions
C. Industry Updates
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GUS Board meeting held
on September 13, 2013. -- Sheila Mitchell
E. Discussion and possible recommendation to amend the contract between the City of
Georgetown and Parkside at Mayfield Ranch MUD for the operation and maintenance of
its wastewater collection. -- David Thomison
F. Consideration and possible recommendation to approve the purchase of ElectSolve
software for AMI Meter Data Management (MDM) interface with Milsoft Outage
Management in the amount of $50,000.00. -- Jimmy Sikes
III. EXECUTIVE SESSION Called to order
In compliance with the Open Meetings Act , Chapter 551, Government Code, Vernon’s Texas Codes,
Annotated, the item listed below will be discussed in closed session and is subject to action in the
regular session that follows.
Sec. 551.071 Consultation with Attorney
G. Discussion regarding the proposed Electric Substation Purchase Agreement—
Bridget Chapman, City Attorney
Sec. 551.072: Deliberation about Real Property
H. Discussion and possible recommendation regarding the proposed purchase of
certain real property and improvements consisting of Electric substations from
LCRA—Jimmy Sikes/Glenn Dishong
RETURN TO REGULAR SESSION
I. Action from Executive Session.
IV. ADJOURN
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2013, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, October 11, 2013
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Friday ,
October 11, 2013.
Board Members Present:
Robert Young - Chair, Arthur Yaeger, Jr. - Vice Chair, Robert Kostka - Secretary, Patty Eason, John
Hesser, Brian Lindsey, Bill Stump, Patty Eason (joined at 2:04PM)
Board Members Absent:
Staff Present:
Glenn Dishong, David Thomison, David Munk, Wesley Wright, Michael Hallmark, Jimmy Sikes,
Bridget Chapman, Leticia Zavala, Sheila Mitchell
Minutes
Regular Meeting
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, General Manager, City Council
Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code
Chapter 551, and are subject to action in the Regular Session that follows.
Called to Order at by Chair at 2:00PM
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors -- none
Mitchell gave update on automation of Board/Commission agendas moving to
NovusAgenda system on City website, which is the same as Council now uses. iPads will
be used by Board members in-lieu of paper packets at meetings to review Agenda items.
B. Project Progress Reports -- Wright provided update on reports in packet as well as status of
projects on Corp of Engineers property.
-- Council Actions -- all passed
Patty Eason joined here at 2:04PM
C. Industry Updates - Dishong noted all plants are now under operation by OMI, effective
October 1st. He also provided update on LCRA lawsuit and the Stage 1 Water restrictions.
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GUS Board meeting held
on September 13, 2013. -- Sheila Mitchell
Discussion: None. Motion by Kostka, seconded by Hesser to approve the minutes from
the regular GUS Board meeting held on September 13, 2013. Approved: 7-0-0
E. Discussion and possible recommendation to amend the contract between the City of
Georgetown and Parkside at Mayfield Ranch MUD for the operation and maintenance of
its wastewater collection. -- David Thomison
Discussion: Thomison gave update stating this agreement coincides with Highland at
Mayfield agreement. He reviewed details on fees collected per month. This is a five year
contract with year-to-year renewals. Stump asked and Zavala stated this covers around
300 people. Stump asked and Dishong clarified we do not handle their wastewater, only
maintenance of lines and customer calls. Stump asked and Thomison/Dishong explained
location of development; in our water CCN. Further discussion on details of fees. Motion
by Yaeger, seconded by Lindsey to amend the contract between the City of Georgetown
and Parkside at Mayfield Ranch MUD for the operation and maintenance of its
wastewater collection. Approved 7-0-0
F. Consideration and possible recommendation to approve the purchase of ElectSolve
software for AMI Meter Data Management (MDM) interface with Milsoft Outage
Management in the amount of $50,000.00. -- Jimmy Sikes
Discussion: Sikes updated on AMI meter data on 15-minute increments; a large amount
of data coming into system. He explained EelectSolve software system will get
information out of system to assist with our outage management; ties customer
meters to a circuit phase. This allows information to return to the system and assist
to determine power sold and purchased; this will assist with loses. Will assist with
CIP planning to reduce system losses. In addition, it will notify us of voltage issues
prior to customer complaints. Will better automate system. Kostka asked
Sikes/Dishong discussed return on investment of additional software. Lindsey asked
about some details on quote; Sikes explained vendor cloned quote which other
entities are using. Hesser asked and Sikes discussed questions on losses. Kostka
asked additional questions on retrieving and use of data, stating we wouldn't have
to use the system too much in order to get return on investment based on previous
discussion. Dishong further explained initial use for billing and now we are wanting to
analyzing data. Hesser asked how to monitor to achieve expectations? Sikes stated
reports will go into System Engineering department to determine losses and how
they will be addressed. Hesser asked if Board can review information after the first
reports are run and Sikes stated they will bring reports back to the Board for review.
Stump asked and Sikes explained further details about database content. Dishong
noted system allows to info to aggregate into circuits for analysis. Young asked if
there is other areas of program we need to purchase and Sikes noted this is what
is available at this time, however vendor will be continuing to develop system as
information is being used. Kostka asked and Sikes explained this is a new module
of the system which was not available when new system originally came online.
Eason spoke in that regard. Hesser asked and Sikes stated funds are in O&M budget.
Further discussion regarding handling losses once determined. Young asked and Sikes
explained about annual maintenance of system. Motion by Lindsey, seconded by
Hesser to approve the purchase of ElectSolve software for AMI Meter Data
Management (MDM) interface with Milsoft Outage Management in the amount of
$50,000.00. Approved 7-0-0
Motion by Yaeger, seconded by Kostka to enter into Executive Session at 2:30PM. Approved 7-0-0
III. EXECUTIVE SESSION Called to order at 2:30pm
In compliance with the Open Meetings Act , Chapter 551, Government Code, Vernon’s Texas Codes,
Annotated, the item listed below will be discussed in closed session and is subject to action in the
regular session that follows.
Sec. 551.071 Consultation with Attorney
G. Discussion regarding the proposed Electric Substation Purchase Agreement—
Bridget Chapman, City Attorney
Sec. 551.072: Deliberation about Real Property
H. Discussion and possible recommendation regarding the proposed purchase of
certain real property and improvements consisting of Electric substations from
LCRA—Jimmy Sikes/Glenn Dishong
Eason stepped out at 2:52PM & returned at 2:57PM
Motion by Hesser, seconded by Lindsey to return to Regular Session at 2:55PM. Approved 7-0-0
RETURN TO REGULAR SESSION Called to order at 2:55PM
I. Action from Executive Session.
Discussion: None. Motion by Hesser, seconded by Yaeger to approve the
recommendation regarding the proposed purchase of certain real property and
improvements consisting of Electric substations from LCRA. Approved: 7-0-0
IV. ADJOURN
Motion by Hesser, seconded by Lindsey to adjourn. Approved 7-0-0. Adjourned at 3:00PM
Adjournment
The meeting was adjourned at 03:00 PM.
Approved :Attest:
_______________________________________________
Robert Young - Board Chair Robert Kostka - Secretary
Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, September 13, 2013
The Georgetown Utility System Advisory Board will meet on Friday, September 13, 2013 at 02:00 PM in
the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Members:
Robert Young - Chair, Arthur Yaeger, Jr. - Vice Chair, Robert Kostka - Secretary, Patty Eason, John
Hesser, Brian Lindsey, Bill Stump
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
Called to Order at
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Project Progress Reports
-- Council Actions
-- Drought Status
C. Industry Updates
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GUS Board meeting held
on August 9, 2013. -- Sheila Mitchell
E. Consideration and possible recommendation to renew annual contracts for Tree Trimming
and Vegetation Management Bid to National Tree Expert Company, Inc. of Burnet, Texas, in the
estimated amount of $310,000.00. -- Jimmy Sikes
F. Consideration and possible recommendation to renew annual contracts for the Electric System
Underground Construction & Maintenance and the Electric System Trenching & Conduit
Installation Labor to Pedro S.S. Services, Inc. of Austin, Texas, in the estimated amount of
$1,950,000.00. -- Paul Elkins
G. Consideration and possible recommendation to renew the annual agreement for Material
Acquisition for the purchase of electric distribution, fiber and substation materials for the
FY 2013-2014 from Techline Ltd. under their contract with the Lower Colorado River Authority
(“LCRA”) Electric Material Acquisition Program in the estimated amount of $ 2,800,000.00.
-- Paul Elkins
H. Consideration and possible recommendation to approve annual task orders: Task Order
MEI-14-001 for Planned Capital Improvement Projects in the amount of $550,000.00, Task Order
MEI-14-002 for Electric System Engineering Planning and Engineering Assistance in the amount
of $150,000.00 and Task Order MEI-14-003 for New Development Engineering and Design
Assistance for New Development Engineering and Design Assistance in the amount of
$400,000.00 for with McCord Engineering, Inc., of College Station, Texas, for professional
engineering services. -- Wesley Wright
I. Consideration and possible recommendation to award a contract with CH2M HILL for the
operation and maintenance of the City’s water and wastewater facilities for the next five (5)
years and amended annually to CH2M HILL for a total combined of approximately $3,217,408.16
for fiscal year 2013/2014. -- David Thomison
J. Consideration and possible recommendation to approve the purchase of Bioxide from Siemens
Water Technologies of Sarasota, Florida, in an amount not to exceed $70,000.00, for Fiscal Year
2013/2014. -- David Thomison
K. Consideration and possible recommendation to approve Task Order CDM-13-006 with CDM
Smith, Inc. of Austin, Texas, for professional services related to the Sequoia EST (Elevated Storage
Tank), Pumping and Water System Improvements Project in the amount of $825,900.00.
-- Michael Hallmark/Wesley Wright
L. Consideration and possible recommendation to award a contract with Classic Protective
Coatings, Inc., of Menomonie, WI, for the rehabilitation of James Street EST (Elevated Storage
Tank) in the amount of $355,750.00. -- Michael Hallmark/Wesley Wright
M. Consideration and possible recommendation to approve the contract for construction of the
North Georgetown Addition Water Line Improvements to Royal Vista Inc., of Liberty Hill, Texas
for the amount of $697,250.00. -- Michael Hallmark/Wesley Wright
N. Consideration and possible recommendation to approve the contract for the Edwards Aquifer
Recharge Zone (EARZ) – 2012-2013, Wastewater Rehabilitation to IPR South Central, LLC of
Houston, Texas, for the amount of $1,628,050.00. -- Michael Hallmark/Wesley Wright
O. Consideration and possible recommendation to approve a contract regarding the
consolidation of Chisholm Trail Special Utility District (CTSUD) with the City of Georgetown
Utility System. -- Glenn Dishong/Jim Briggs
III. RATES:
EXECUTIVE SESSION Called to order
Sec.551.086 Competitive Matters
The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to
discuss matters or take action on a "competitive matter" of the Energy Services Department as provided
under Section 551.086
P. Discussion and update regarding Power Supply. -- Jim Briggs
RETURN TO REGULAR SESSION
Q. Action from Executive Session.
IV. ADJOURN
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2013, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, August 9, 2013
The Georgetown Utility System Advisory Board will meet on Friday, August 9, 2013 at 02:00 PM in the
Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Members:
Robert Young - Chair, Arthur Yaeger, Jr. - Vice Chair, Robert Kostka - Secretary, Patty Eason, John
Hesser, Brian Lindsey, Bill Stump
Georgetown Utility System Advisory Board meetings are held on the second Friday of each month at 2:00
P.M.
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
Called to Order at
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Project Progress Reports
-- Council Actions
C. Industry Updates
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GUS Board meeting held
on July 12, 2013. -- Sheila Mitchell
E. Discussion and possible recommendation to approve an Agreement between the City of
Georgetown and Highlands at Mayfield Ranch MUD for the operation and maintenance of its
wastewater collection system. -- David Thomison/Glenn Dishong
F. Consideration and possible recommendation to negotiate a contract with CH2M HILL for
the operation of the City’s water and wastewater plants for the next five (5) years.
-- David Thomison/Glenn Dishong
G. Discussion and update regarding Chisholm Trail Special Utility District (CTSUD)
consolidation -- Jim Briggs
H. Consideration and possible recommendation of the proposed amendments to the current
Water Rate Ordinance. -- Glenn Dishong/Jim Briggs
I. Consideration and possible recommendation of the proposed amendments to the current
Electric Rate Ordinance. -- Glenn Dishong/Jim Briggs
III. RATES:
EXECUTIVE SESSION Called to order
In compliance with the Open Meetings Act , Chapter 551, Government Code, Vernon’s Texas Codes,
Annotated, the item listed below will be discussed in closed session and is subject to action in the
regular session that follows.
Sec. 551.071 Consultation with Attorney
J. Presentation and discussion regarding Chisholm Trail Special Utility District CTSUD
consolidation.
The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to
discuss matters or take action on a "competitive matter" of the Energy Services Department as provided
under Section 551.086
Sec.551.086 Competitive Matters
K. Consideration and possible recommendation of proposed amendments to the Electric
Rate Ordinance. -- Glenn Dishong/Jim Briggs
L. Consideration and possible recommendation to negotiate a contract with SunPower
Corporation, of San Jose, CA, for the construction of a utility scale ground mounted solar
generation system for the purpose of acquiring low cost renewable energy.-- Kathy
Ragsdale/Glenn Dishong/Jim Briggs
M. Consideration and possible recommendation to negotiate a contract with Borrego Solar
Systems, Inc., of San Diego, CA, for the analysis of local sites, site design and cost of a 5 MW
ground mounted solar generation system to be connected to the City’s electric distribution
system. -- Kathy Ragsdale/Glenn Dishong/Jim Briggs
N. Update and possible recommendation regarding Power Supply Purchase for June 2014
through May 2015. -- Jimmy Sikes/Jim Briggs
RETURN TO REGULAR SESSION
O. Action from Executive Session.
IV. STRATEGIC ISSUES
P. Discussion regarding Water rates. -- Jim Briggs
Q. Discussion regarding Electric rates. -- Jim Briggs
R. Discussion of the 2013 Texas Legislative Special Session. -- Jim Briggs
V. ADJOURN
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2013, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, July 12, 2013
The Georgetown Utility System Advisory Board will meet on Friday, July 12, 2013 at 02:00 PM in the
Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Members:
Robert Young - Chair, Arthur Yaeger, Jr. - Vice Chair, Robert Kostka - Secretary, Patty Eason, John
Hesser, Brian Lindsey, Bill Stump
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Project Progress Reports
-- Council Actions
C. Industry Updates
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GUS Board meeting held
on May 10, 2013. -- Sheila Mitchell
E. Consideration and possible recommendation to enter into an agreement for architectural
services for the Westside Service Center with PGAL of Austin, Texas in the amount of
$176,000. -- Wesley Wright
F. Consideration and possible recommendation to approve the Task Order No. SBE-13-004 with
Steger and Bizzell Engineering, Inc. of Georgetown, Texas for professional services related to
Georgetown Solid Waste Public Drop Facility in the amount of $55,952.00.
-- Wesley Wright/Michael Hallmark
G. Presentation and discussion on Enterprise Asset Management (EAM).
-- Wesley Wright/Mike Stasny
H. Consideration and possible recommendation to approve the procurement of implementation
services for the Water Services and Electric Services Enterprise Asset Management System with
West Monroe Partners, LLC of Chicago, IL, for the amount of $615,000.
-- Wesley Wright/Mike Stasny
I. Consideration and possible recommendation to approve the procurement of Infor EAM
Enterprise Edition software licenses in the amount of $335,050.28, and enter into a five year
software maintenance agreement with the first year amount of $67,010.06, for the first-year
total amount of $402,060.34 with Infor Public Sector, Inc., of New York, NY.
-- Wesley Wright/Mike Stasny
J. Consideration and possible recommendation to approve the procurement of project
management activities, quality review services, and organizational change management
consulting services for the Water Services and Electric Services Enterprise Asset Management
project from Westin Engineering, Inc. of Rancho Cordova, CA for the amount of $375,876.
-- Wesley Wright/Mike Stasny
K. Consideration and possible recommendation of proposed amendments to the Water Rate
Ordinance. -- Glenn Dishong/Jim Briggs
III. RATES:
EXECUTIVE SESSION Called to order
In compliance with the Open Meetings Act , Chapter 551, Government Code, Vernon’s Texas Codes,
Annotated, the item listed below will be discussed in closed session and is subject to action in the
regular session that follows.
Sec. 551.071 Consultation with Attorney
L. Presentation and discussion of proposed CTSUD consolidation.
The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to
discuss matters or take action on a "competitive matter" of the Energy Services Department as provided
under Section 551.086
Sec.551.086 Competitive Matters
M. Consideration and possible recommendation of proposed amendments to the Electric
Rate Ordinance. -- Glenn Dishong/Jim Briggs
RETURN TO REGULAR SESSION
N. Action from Executive Session.
IV. STRATEGIC ISSUES
O. Discussion of the 2013 Texas Legislative Session/Special Session. -- Jim Briggs
V. ADJOURN
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2013, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, July 12, 2013
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Friday , July
12, 2013.
Board Members Present:
Robert Young - Chair, Arthur Yaeger, Jr. - Vice Chair, Robert Kostka - Secretary, Patty Eason, John
Hesser, Brian Lindsey, Bill Stump
Board Members Absent:
Staff Present:
Jim Briggs, Glenn Dishong, Wesley Wright, Michael Hallmark, Mike Stasny, Chris Foster, David
Thomison, David Munk, Skye Masson, Kathy Ragsdale, Trina Bickford, Sasha Lockamy, Paul Elkins,
Jimmy Sikes, Micki Rundell, Leticia Zavala, Sheila Mitchell
OTHERS PRESENT: Albair Hanna/Westin Engineering, Art Rodriguez/Russell & Rodriguez, Cris
Ruebush/PGAL Architects
Minutes
Regular Meeting
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
Called to order by Chair at 2:00PM
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors -- Welcome new Board member, John Hesser. Welcome guests,
Albair Hanna/Westin Engineering, Art Rodriguez/Russell & Rodriguez
B. Project Progress Reports - included in packets. Kostka asked and Hallmark gave update on
Tin Barn Alley; have received design and getting close to bid in next 4-6 weeks. Completion by
first of next year.
-- Council Actions -- all passed
C. Industry Updates
Discussion: Briggs updated on conclusion of regular legislative session noting no opt-out
provision for new meter technology was approved; this was moved over to PUC to work
on rule making for investor owned systems in state (deregulated only) does not include
municipalities. Includes a high monthly fee to opt-out. Regarding LCRA - no action on
anything on our case. Electric Co-Ops are scheduled to go before court on August 1st for
summary judgement, so we will wait for the outcome.
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GUS Board meeting held
on May 10, 2013. -- Sheila Mitchell
Discussion: None. Motion by Lindsey, seconded by Kostka to approve the minutes
from the regular GUS Board meeting held on May 10, 2013. Approved 7-0-0
E. Consideration and possible recommendation to enter into an agreement for architectural
services for the Westside Service Center with PGAL of Austin, Texas in the amount of
$176,000. -- Wesley Wright
Discussion: Wright noted prior item forwarded to Council from last meeting was for
negotiations for contract presented to board. Wright asked for approval of architect.
Yaeger asked and Wright explained exact location of center is NE corner of Jim Hogg
and Williams Drive. Young asked and Wright stated expected to start construction
early 2014 and open doors 6-9 months later. Kostka asked about view from Williams
Drive and Wright noted will be screened and not an eyesore; included in requirements.
Stump asked about total price and Wright noted this is for architectural services; adding
civil design and site work is close to 10% but final budget not done yet. PGAL will work
with City to stay within estimated amounts. Motion by Kostka, seconded by Stump to
enter into an agreement for architectural services for the Westside Service Center with
PGAL of Austin, Texas in the amount of $176,000. Approved 7-0-0
F. Consideration and possible recommendation to approve the Task Order No. SBE-13-004 with
Steger and Bizzell Engineering, Inc. of Georgetown, Texas for professional services related to
Georgetown Solid Waste Public Drop Facility in the amount of $55,952.00.
-- Wesley Wright/Michael Hallmark
Discussion: Wright presented item update and noted copies of photos distributed to
board at beginning of meeting. Proposed to make improvements and needed repairs to
facility. Wright noted safety and inconvenience issues for customers and asked for
approval for design; city will work hand-in-hand with TDS (Texas Disposal Systems)
for design operations. Motion by Kostka, seconded by Eason to approve the Task Order
No. SBE-13-004 with Steger and Bizzell Engineering, Inc. of Georgetown, Texas for
professional services related to Georgetown Solid Waste Public Drop Facility in the
amount of $55,952.00. Questions -- Stump asked about total budget and Wright
explained project not planned or budgeted in CIP, however discussions with Steger
& Bizzell estimate costs around $300,000 with hopes to get repairs done within next
couple of months. Briggs noted safety concerns and need to be done ASAP.
Motion stands. Approved 7-0-0
G. Presentation and discussion on Enterprise Asset Management (EAM).
-- Wesley Wright/Mike Stasny
Discussion: Wright introduced Stasny and Stasny handled presentation of EAM. Stasny
has been responsible over the last year to investigate/secure an Asset Management
system for the city. Stasny gave presentation of system and noted three (3) items are
being requested for approval to move forward to Council. If approved, will begin
project mid-September, with an estimated live date for Electric and Water services
this time next year. Young asked how assets are managed now and Stasny explained
current systems used by various departments (spreadsheets, work ticket systems,
etc.) but not built specific for the electric utility. Nothing consistent across the board
for historical information, however the proposed EAM will help catalog everything
into one platform with plans to utilize throughout the city. Rundell spoke on how
this program complies with the IT Master Plan. Briggs further discussed the large
amount of institutional knowledge we have and attempts to document as much as
we can; however there's a high level of risk is involved using current process. He
noted the new system will provide a high level of efficiency as well as assist engineering
with evaluating monies spent on CIP projects, and assist with efficient decisions made
out in the field. Stump asked and Stasny confirmed the software and integration costs
are fixed; software is a packaged product with integration for utilities; includes tech
support and option to purchase upgrades for future needs. Further questions discussed,
which Stasny noted would be covered in items H, I & J. Stasny introduced Albair Hanna
with Westin to elaborate on details questions of capability of system and how it
integrates all the systems together. Lindsey asked and Hanna stated they have
implemented about 15 systems for Westin with the largest being Los Angeles County
Sanitation. No action required for this item.
H. Consideration and possible recommendation to approve the procurement of implementation
services for the Water Services and Electric Services Enterprise Asset Management System with
West Monroe Partners, LLC of Chicago, IL, for the amount of $615,000.
-- Wesley Wright/Mike Stasny
Discussion: Stasny explained West Monroe would be prime consultant for project.
Motion by Yaeger, seconded by Eason for approvals of items H, I and J for
consideration in total as they are all required for project. Approved 7-0-0. Yaeger
asked about overall budget for EAM package and Stasny explained overall budget is just
over $2 million proposed, however other items will be needed to complete project;
Rundell noted all are within total budget. Young noted these three items are $1.4 million
and Wright stated about $1 million for this year's budget and remainder in next year's
budget, which Rundell confirmed will be cash funded. Young asked and Masson stated
legal has approved two contracts and are working on a few details with Infor contracts.
No further questions. Items H, I and J approved 7-0-0 as presented.
I. Consideration and possible recommendation to approve the procurement of Infor EAM
Enterprise Edition software licenses in the amount of $335,050.28, and enter into a five year
software maintenance agreement with the first year amount of $67,010.06, for the first-year
total amount of $402,060.34 with Infor Public Sector, Inc., of New York, NY.
-- Wesley Wright/Mike Stasny
Discussion: See above details in item H. Items H, I and J approved 7-0-0 as presented.
J. Consideration and possible recommendation to approve the procurement of project
management activities, quality review services, and organizational change management
consulting services for the Water Services and Electric Services Enterprise Asset Management
project from Westin Engineering, Inc. of Rancho Cordova, CA for the amount of $375,876.
-- Wesley Wright/Mike Stasny
Discussion: See above details in item H Items H, I and J approved 7-0-0 as presented.
K. Consideration and possible recommendation of proposed amendments to the Water Rate
Ordinance. -- Glenn Dishong/Jim Briggs
Discussion: Dishong noted prior to discussing proposed amendments to ordinance,
we need to discuss rate making methodology. Dishong reviewed rate making
presentation, how rates are set, history of making rates, current rates, costs and
revenue comparisons and objectives. Further rate discussion will be covered in
Executive Session during the Chisholm Trail discussion.
Eason stepped out at 2:46PM and returned at 2:49PM
Dishong reviewed PowerPoint presentation. Dishong discussed basic rate making,
including conservation concerns, commercial or residential, lot size, etc. Rundell
discussed history of rate making. Dishong continued regarding variables, water
comparisons and revenue and issues with current rates. Dishong spoke on
suggested methodology to use for establishing rates. He also reviewed tiers as
well as current usage. Dishong touched on water resources. Further discussion
continued briefly on Electric rate making. Detailed discussion regarding specific
rates can be covered in Executive Session.
Foster stepped out at 3:07PM and returned at 3:09PM. Rodriguez stepped out at 3:08PM and returned at
3:10PM.
Dishong noted staff needs approval from Board for a recommendation to adopt a
philosophy for rate making to be incorporated into the financial policy. Those
policies will then be used to determine rates, which will occur over the next couple
of months. Kostka asked if this methodology applies whether CTSUD is approved or not.
Dishong/Rundell confirmed the methodology will be used in either situation. Briggs
noted timing is important due to policy to be used in any situation current or future.
Stump commented on home building costs, variable costs and solar. Some discussion
continued regarding solar. Yeager asked and Rundell answered rates are currently
established by policy and approved by Council. If rates are going to change, Council
has to approve policy change. Foster spoke about PCA rates, etc.
Munk stepped out at 3:39PM and returned at 3:41PM
Further discussion continued. Young asked what staff needs from Board & Briggs noted
staff needs a recommendation to adopt the rate making policy to be presented to Council,
which will guide staff in establishing rates to be approved by Council. Motion by
Yaeger, seconded by Kostka to recommend adoption of the rate making policy.
Approved 7-0-0
Staff remaining for Executive Session: Briggs, Dishong, Elkins, Sikes, Wright, Foster, Zavala, Masson,
Mitchell
Motion by Kostka, seconded by Lindsey to enter into Executive Session at 3:45PM. Board took a brief
break.
III. RATES:
EXECUTIVE SESSION Called to order at 3:51PM
In compliance with the Open Meetings Act , Chapter 551, Government Code, Vernon’s Texas Codes,
Annotated, the item listed below will be discussed in closed session and is subject to action in the
regular session that follows.
Sec. 551.071 Consultation with Attorney
L. Presentation and discussion of proposed CTSUD consolidation.
Kostka stepped out at 4:52PM and returned at 4:54PM
The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to
discuss matters or take action on a "competitive matter" of the Energy Services Department as provided
under Section 551.086
Sec.551.086 Competitive Matters
M. Consideration and possible recommendation of proposed amendments to the Electric
Rate Ordinance. -- Glenn Dishong/Jim Briggs
Due to length of meeting and time needed to consider Item M, the item was pulled from agenda and Board may call a
special meeting for Executive Session. Staff will comprise list of dates for month of July on a Friday afternoon &
send to Board for consideration.
Motion by Yaeger, seconded by Kostka to return to Regular Session.
RETURN TO REGULAR SESSION Returned to Regular Session at 5:00PM
N. Action from Executive Session.
Discussion: None.
IV. STRATEGIC ISSUES
O. Discussion of the 2013 Texas Legislative Session/Special Session. -- Jim Briggs
Discussion: Kostka asked about $2 million item discussed at earlier meeting. Briggs
noted passed at end of Regular Session. No further discussion.
V. ADJOURN
Motion by Lindsey, seconded by Kostka to adjourn. Adjourned at 5:01PM
Adjournment
The meeting was adjourned at 05:01 PM.
Approved :Attest:
_______________________________________________
Robert Young - Board Chair Robert Kostka - Secretary
Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, June 14, 2013
The Georgetown Utility System Advisory Board will meet on Friday, June 14, 2013 at 02:00 PM in the
Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Members:
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
No items were submitted for consideration by the GUS
Board for the month of June 2013. Therefore, no meeting
will be held.
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2013, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, June 14, 2013
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Friday , June
14, 2013.
Board Members Present:
Board Members Absent:
Staff Present:
Minutes
Regular Meeting
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
No items were submitted for consideration by the GUS
Board for the month of June 2013. Therefore, no meeting
was held.
Adjournment
The meeting was adjourned at .
Approved :Attest:
_______________________________________________
Robert Young - Board Chair Robert Kostka - Secretary
Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, May 10, 2013
The Georgetown Utility System Advisory Board will meet on Friday, May 10, 2013 at 02:00 PM in the
Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Members:
Robert Young - Chair, Arthur Yaeger, Jr. - Vice Chair, Robert Kostka - Secretary, Patty Eason, Troy
Hellmann, Brian Lindsey, Bill Stump
Georgetown Utility System Advisory Board meetings are held on the second Friday of each month at
2:00P.M.
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Project Progress Reports
-- Council Actions
C. Industry Updates
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GUS Board meeting held
on April 12, 2013. -- Sheila Mitchell
E. Consideration and possible recommendation to approve the procurement of project
management services for the meter exchange project from BCN Consulting, of Austin,
Texas for the amount of $90,000.00. -- Glenn Dishong
F. Consideration and possible recommendation to approve the installation of conduit for
Fiber Optic path by Denbow Company, of Austin, Texas, in conjunction with PEC addition
of electric service for Oaks at San Gabriel Subdivision in the amount of $52,931.25. -- Jimmy Sikes
G. Consideration and possible recommendation to authorize staff to enter into contract
negotiations for architectural services for the Westside Service Center with PGAL of
Austin, Texas. -- Wesley Wright/Glenn Dishong
H. Consideration and possible recommendation to approve First Amendment to Task Order
SBE-12-005 with Steger Bizzell Engineering, Inc. of Georgetown, Texas, for professional services
related to the West Side Service Center in the amount of $68,300.00. -- Wesley Wright/Michael
Hallmark
I. Consideration and possible recommendation to approve Task Order DEI-13-001 with Dunham
Engineering of College Station, Texas, for professional services related to James Street EST
(Elevated Storage Tank) Rehabilitation Project in the amount of $60,000.00.
-- Wesley Wright/Michael Hallmark
J. Consideration and possible recommendation to approve a Standard Utility Agreement with
Williamson County for a required utility relocation in conjunction with the IH-35 Frontage road
project, to relocate the 16-inch Wolf Ranch Force Main. -- Wesley Wright/Michael Hallmark
K. Consideration and possible recommendation to approve the Change Order for the Edwards
Aquifer Recharge Zone (EARZ) - VIII, Wastewater Rehabilitation to National Power Rodding
Corporation of Austin, Texas, for an estimated amount of $101,500.00.
-- Wesley Wright/Michael Hallmark
L. Presentation and possible recommendation of the 2013-2014 Georgetown Utility Systems
Capital Improvement Plan. -- Wesley Wright
III. RATES:
EXECUTIVE SESSION Called to order
Sec.551.086 Competitive Matters
The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to
discuss matters or take action on a "competitive matter" of the Energy Services Department as provided
under Section 551.086
M. Presentation and possible recommendation of the 2013-2014 Georgetown Utility Systems
Electric Capital Improvement Plan. -- Wesley Wright
N. Discussion related to solar energy options. -- Jim Briggs
RETURN TO REGULAR SESSION
O. Action from Executive Session.
IV. STRATEGIC ISSUES
P. Discussion of the 2013 Texas Legislative Session. -- Jim Briggs
V. ADJOURN
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2013, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, May 10, 2013
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Friday , May
10, 2013.
Board Members Present:
Arthur Yaeger, Jr. - Vice Chair, Robert Kostka - Secretary, Patty Eason, Troy Hellmann, Brian Lindsey,
Bill Stump
Board Members Absent:
Robert Young - Chair
Staff Present:
Jim Briggs, Glenn Dishong, Wesley Wright, Jimmy Sikes, David Munk, David Thomison, Michael
Hallmark, Chris Foster, Trina Bickford, Sheila Mitchell, Micki Rundell (joined at 2:07pm), Bridgett
Chapman (joined at 2:21PM)
OTHERS PRESENT: Chris Ruebush/PGAL Architects, Todd Jackson/Halff Associates
Minutes
Regular Meeting
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
Called to order by Vice Chair, Arthur Yaeger at 2:05pm
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors -- Chris Ruebush/PGAL Architects, Todd Jackson/Halff Associates
B. Project Progress Reports - no discussion
-- Council Actions
Bickford joined meeting here.
C. Industry Updates -- Briggs provided history and status update on CTSUD consolidation
negotiations. Briggs noted recent meetings to revisit the contract details after CTSUD Board
initially voted against the agreement. The City then notified CTSUD of the need to find a
resolution in regards to service territory exchange. Yaeger asked if recent meeting with CTSUD
board members, were the ones that voted for the agreement? Briggs noted they were two against
and one for. CTSUD board members still want to try and work out a deal with the City. Yaeger
asked about CTSUD's concerns and Briggs elaborated -- accountability, protection of rural
interest of the district and customers best interest going forward. CTSUD doesn't like the
governance model with the Local Government Corporation (LGC) set-up and would like Council
to be governing body, which requires a different level of commitment from the City. Kostka
asked and Briggs responded the CTSUD representatives prefer that the area that would be served
by the City, be served by the City and the representation be no different than what out of City
customers are right now; it would just encompass a larger area; even though that new area had
not voted for City Council members; CTSUD preferred this as opposed to adding two members
from CTSUD to a City Board, appointed by the City Council. CTSUD also wanted the CTSUD
Board remain intact for accountability purposes. Briggs noted there were talks of shrinking the
size of the district; shifting the CCN and City's CCN become larger. He noted various options are
being considered, taking risk factors into consideration.
Chapman joined meeting here.
Discussion continued and Briggs spoke on Federal legislation 1426B. Yaeger asked and Briggs
noted Council will discuss next Tuesday. CTSUD has established a sub-committee of the Board
to work out issues and handle as quickly as possible. CTSUD has water available in the Colorado
Basin for a short period of time, however has to be replaced at the end of the term and is very
costly. Yaeger thanked staff for continuing to work on this issue. Kostka asked for clarification
of Briggs' comments regarding shrinking the area served by the district; Briggs noted it regards
growth and development and CTSUD staying more rural which is what they were created for to
start with. CTSUD Board would stay in tact and hold City accountable. Briggs noted the
composition of their board would probably change to have more rural representation.
Wesley Wright stepped out at 2:35pm and returned at 2:37pm
Eason stepped out at 2:37pm and returned at 2:39pm
Briggs continued discussion noting CTSUD Board members not referring back to the Feasibility
Report to obtain answers. Discussion continued regarding process here forward on how and
with whom to navigate contract negotiations with CTSUD. Council will make determination on
how City wants to move forward. Briggs noted this will take more time.
Rundell stepped out at 2:41pm and returned at 2:44pm; but stepped out again quickly. Chapman stepped
out at same time. Both returned at 2:47pm.
Dishong spoke on pump failure (pump shaft sheer) at the Williamson County Raw Water Line;
cause undetermined at that time, therefore BRA told not to run other pump, requiring two small
pumps to operate. We expect to know cause within next couple of weeks and return to full
capacity operations on large pump. Otherwise, operations will continue on two smaller pumps
at this time. Drought status continues in extreme category. Changes made to ordinance are now
in effect as of May 1st and tiered restrictions are in force; time of day restrictions are no longer in
effect. Yaeger asked and Dishong confirmed odd/even is still applicable; time of day is not a
requirement. The annual reminder card is also being sent out. Hellmann asked if this is the same
pump that broke before and Dishong stated it was the header pipe last time that slipped and not
this pump; it is the same in-take structure. Dishong will keep Board posted on updates.
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GUS Board meeting held
on April 12, 2013. -- Sheila Mitchell
Discussion: None. Motion by Hellmann, seconded by Eason to approve the minutes
from the regular GUS Board meeting held on April 12, 2013.
Approved 6-0-1 (Young absent)
E. Consideration and possible recommendation to approve the procurement of project
management services for the meter exchange project from BCN Consulting, of Austin,
Texas for the amount of $90,000.00. -- Glenn Dishong
Discussion: Dishong gave updates on delays in project due to supply. Requires
additional consultant services for project management from BCN. Stump asked size
of staff and Dishong confirmed one consultant. Motion by Hellmann, seconded by
Stump to approve the procurement of project management services for the meter
exchange project from BCN Consulting, of Austin, Texas for the amount of $90,000.00.
Approved 6-0-1 (Young absent)
F. Consideration and possible recommendation to approve the installation of conduit for
Fiber Optic path by Denbow Company, of Austin, Texas, in conjunction with PEC addition
of electric service for Oaks at San Gabriel Subdivision in the amount of $52,931.25. -- Jimmy Sikes
Discussion: Sikes noted work would be done while trenches are being dug by PEC and
will place our pull boxes in trenches so will be ready and save money when we are ready
to lay fiber. Kostka asked about additional costs if we had to do on our own and Sikes
noted costs would estimate around $40-$50/ft. Stump asked and Sikes confirmed we
install two conduits; primary and spare. Motion by Kostka, seconded by Lindsey to
approve the installation of conduit for Fiber Optic path by Denbow Company, of
Austin, Texas, in conjunction with PEC addition of electric service for Oaks at San
Gabriel Subdivision in the amount of $52,931.25. Approved 6-0-1 (Young absent)
G. Consideration and possible recommendation to authorize staff to enter into contract
negotiations for architectural services for the Westside Service Center with PGAL of
Austin, Texas. -- Wesley Wright/Glenn Dishong
Discussion: Wright asked if anyone had questions regarding the Westside Service
Center. Kostka asked for explanation of center and Wright provided update; noting
intended as satellite operational facility, not a public facility. Kostka asked about
access and Wright stated off Jim Hogg and Williams Drive. Wright spoke on some
details of the RFQ process. A large focus placed on experience with conservation,
operational efficiency. He spoke on interviews held last month with 16 firms,
narrowing down to top five choices. Wright opened up for additional questions;
noting item is asking for approval to negotiate contract. Stump asked if contracts
are typically a standard percentage of the job and Wright stated not done on a flat
percentage; done on level of effort, with detail on task breakdown and fees.
Hellmann asked and Wright stated two local firms submitted RFQ's. Yaeger asked
what direction we need to head in right now. Kostka stated he felt staff had done
due diligence. Motion by Kostka, seconded by Lindsey to authorize staff to enter
into contract negotiations for architectural services for the Westside Service Center with
PGAL of Austin, Texas. Eason commented on question to be asked by Council as to
why one of the two local firms was not chosen. Wright stated no particular reason;
all five narrowed down (one of which was local) was brought back for second round;
all five are capable to doing the job. Briggs commented on local not being chosen but
one that was felt to do the best job in all aspects. No further discussion, motion stays.
Approved 6-0-1 (Young absent)
Chris Ruebush/PGAL rep departed here.
H. Consideration and possible recommendation to approve First Amendment to Task Order
SBE-12-005 with Steger Bizzell Engineering, Inc. of Georgetown, Texas, for professional services
related to the West Side Service Center in the amount of $68,300.00. -- Wesley Wright/Michael
Hallmark
Discussion: Hellmann recused himself due to conflict of interest; Chair noted recusal
and Hellmann stepped out at 3:09PM. Wright stated item is for site design, detention
ponds, water quality ponds, parking, etc. Steger Bizzell is already familiar with project
as they assisted with selection of firm. Kostka asked if Steger & PGAL are already a team
working together and Wright explained not until we (City) bring them together on the
project. Briggs commented on CMAR. Lindsey asked and Wright confirmed the
exclusions to the agreement are standard. Clarification from Chair and Mitchell
confirmed Board is ready for a motion for the vote. Motion by Lindsay, seconded by
Stump to approve First Amendment to Task Order SBE-12-005 with Steger Bizzell
Engineering, Inc. of Georgetown, Texas, for professional services related to the West
Side Service Center in the amount of $68,300.00. Approved 6-0-1 (Young absent)
05 10 13 item H.pdf 05 10 13 item H.pdf
I. Consideration and possible recommendation to approve Task Order DEI-13-001 with Dunham
Engineering of College Station, Texas, for professional services related to James Street EST
(Elevated Storage Tank) Rehabilitation Project in the amount of $60,000.00.
-- Wesley Wright/Michael Hallmark
Discussion: None. Motion by Hellmann, seconded by Kostka to approve Task Order
DEI-13-001 with Dunham Engineering of College Station, Texas, for professional
services related to James Street EST (Elevated Storage Tank) Rehabilitation Project in
the amount of $60,000.00. Approved 6-0-1 (Young absent)
J. Consideration and possible recommendation to approve a Standard Utility Agreement with
Williamson County for a required utility relocation in conjunction with the IH-35 Frontage road
project, to relocate the 16-inch Wolf Ranch Force Main. -- Wesley Wright/Michael Hallmark
Discussion: Wright noted item regards driveway to be put in at St. David's Georgetown
hospital. Costs will be 100% reimbursed to City by Williamson County. Final costs
should be received next week. Asking for approval contingent on 100% reimbursement.
Motion by Lindsey, seconded by Kostka to approve a Standard Utility Agreement with
Williamson County for a required utility relocation in conjunction with the IH-35
Frontage road project, to relocate the 16-inch Wolf Ranch Force Main.
Approved 6-0-1 (Young absent)
K. Consideration and possible recommendation to approve the Change Order for the Edwards
Aquifer Recharge Zone (EARZ) - VIII, Wastewater Rehabilitation to National Power Rodding
Corporation of Austin, Texas, for an estimated amount of $101,500.00.
-- Wesley Wright/Michael Hallmark
Discussion: Wright stated follow-up to previous item discussed; noting this is an
estimate and 100% reimbursable. Motion by Hellmann, seconded by Lindsay to
approve the Change Order for the Edwards Aquifer Recharge Zone (EARZ) - VIII,
Wastewater Rehabilitation to National Power Rodding Corporation of Austin,
Texas, for an estimated amount of $101,500.00. Approved 6-0-1 (Young absent)
Bickford & Chapman departed at 3:19pm.
L. Presentation and possible recommendation of the 2013-2014 Georgetown Utility Systems
Capital Improvement Plan. -- Wesley Wright
Discussion: Mitchell distributed revised PowerPoint presentation to Board for
review during Wright's overview of presentation. Various questions on Sequoia Spur
EST, projects based on what happens with CTSUD decision, etc. Hellmann asked for
clarification if Sequoia Spur EST is still needed whether CTSUD comes on board or not
and Hallmark/Wright confirmed. Hellmann asked proximity of EST to homes and
Dishong stated it is platted for a water tank. With no further questions on water
projects, Wright moved forward to wastewater. Various questions regarding projects.
Rundell stepped out at 3:35pm and returned at 3:39pm.
Wright spoke on smoke-testing and plant upgrades. Stump asked about financing for
these projects and Foster explained how to be paid for. Further discussion/questions
continued. Yaeger asked for clarification of Board's consideration of item. Motion by
Kostka, seconded by Hellmann to recommend approval of the 2013-2014 Georgetown
Utility Systems Capital Improvement Plan. Approved 6-0-1 (Young absent)
Motion by Eason, seconded by Lindsay to enter into Executive Session for consideration of item M.
Approved 6-0-1 (Young absent)
III. RATES:
EXECUTIVE SESSION Called to order at 3:43PM.
Sec.551.086 Competitive Matters
The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to
discuss matters or take action on a "competitive matter" of the Energy Services Department as provided
under Section 551.086
M. Presentation and possible recommendation of the 2013-2014 Georgetown Utility Systems
Electric Capital Improvement Plan. -- Wesley Wright
N. Discussion related to solar energy options. -- Jim Briggs
Motion by Eason, seconded by Hellmann to return to regular session. Approved 6-0-1 (Young absent)
RETURN TO REGULAR SESSION at 4:25PM
Stump asked about solar not being included in CIP and Briggs noted this would be a separate item
brought back to the Board to be considered under Power Supply.
O. Action from Executive Session. -- Mitchell asked for motion on item O to be restated due to
digital recording not qued when motion made. Discussion: Action taken on item M. Motion by
Hellmann, seconded by Kostka to recommend approval of the 2013-2014 Georgetown Utility
Systems Electric Capital Improvement Plan . Approved 6-0-1 (Young absent)
IV. STRATEGIC ISSUES
P. Discussion of the 2013 Texas Legislative Session. -- Jim Briggs
Discussion: Briggs provided legislative updates noting two big items; two billion
dollars for infrastructure for state water currently being debated. House is having
difficulty with making funds available; taking from the Rainy Day Fund. Legislature
may be called back for a Special Session if water issue not resolved. The second issue
regards Automated Meter Infrastructure Opt-Out Bill, in Sen. Corona's Business and
Commerce Committee, to be heard and moved forward to the Senate floor. The issue
died in committee and did not move forward. It resurfaced due to constituent phone
calls and the Senate put the item on the agenda for consideration to call for vote. The
item is currently struggling in the Senate. The City currently has about five customers
who have yet to transfer meters to the new system, as they were deferred until the
Legislature takes final action on issue. Further discussion continued.
Eason asked who represents us in HB1377?; which will impact our tree preservation. Briggs noted our
current lobbyist tracks issues, but unsure if he's plugged into that specific one. Briggs spoke with Jim
Campbell, who used to work on behalf of CPS energy, and he said he'd be happy to assist us with future
issues; he asked Briggs to consider this for the next legislative session. Briggs noted the City may want
to consider bringing someone in to monitor issues specific to us and help direct which items we want
to follow for our best interest. Rundell commented on various issues, financial, retirement, etc., which
we need to consider. Eason asked and Rundell confirmed Council should consider a future item
regarding assistance with future legislative matters. Briggs noted he will ask Mark Zion, of TPPA, to
come to speak to Council at end of legislative session for updates and discussion in this regard.
V. ADJOURN
Motion by Kostka, seconded by Hellmann to adjourn. Adjourned at 4:50PM
Adjournment
The meeting was adjourned at 04:50 PM.
Approved :Attest:
_______________________________________________
Arthur Yaeger -- Vice Chair Robert Kostka - Secretary
Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, April 12, 2013
The Georgetown Utility System Advisory Board will meet on Friday, April 12, 2013 at 02:00 PM in the
Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Members:
Robert Young - Chair, Arthur Yaeger, Jr. - Vice Chair, Robert Kostka - Secretary, Patty Eason, Troy
Hellmann, Brian Lindsey, Bill Stump
Georgetown Utility System Advisory Board meetings are held on the second Friday of each month at 2:00
P.M.
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Project Progress Reports
-- Council Actions
C. Industry Updates
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GUS Board meeting held
on March 8, 2013. -- Sheila Mitchell
E. Discussion and possible recommendation to approve a reimbursement agreement with
Williamson County for a required utility relocation in conjunction with the IH-35 Frontage road
project, in the estimated amount of $307,471.25. -- Paul Elkins
F. Discussion and possible recommendation regarding execution of Amendment No. 3 to the
Water Utility Services Agreement between the City and Highlands at Mayfield Ranch, Ltd.
relating to the timing and amount of the capacity payment for the Escalera Elevated Storage
Tank. -- Glenn Dishong
G. Discussion and possible recommendation to amend and adopt a Risk Management Policy
for the Electric Utility. -- Micki Rundell/Chris Foster
III. STRATEGIC ISSUES
H. Discussion of the 2013 Texas Legislative Session. -- Jim Briggs
IV. ADJOURN
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2013, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, April 12, 2013
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Friday , April
12, 2013.
Board Members Present:
Robert Young - Chair, Arthur Yaeger, Jr. - Vice Chair, Patty Eason, Troy Hellmann, Brian Lindsey, Bill
Stump
Board Members Absent:
Robert Kostka
Staff Present:
Jim Briggs, Glenn Dishong, Paul Elkins, Wesley Wright, David Munk, Micki Rundell, Sheila Mitchell,
Chris Foster (joined at 2:13PM)
Minutes
Regular Meeting
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
Called to order at 2:01pm by Chair
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors - none
B. Project Progress Reports - Wright noted update on Tin Barn Alley to secure easement; also
update on EARZ VIII for possible change order coming to Board next month.
-- Council Actions - none
C. Industry Updates - Briggs stated he and Dishong would be attending today's CTSUD Board
meeting regarding consolidation agreement to answer any questions. Young asked if any major
issues were anticipated. Briggs noted minor issues bouncing back and forth between both parties;
most centered around CTSUD level of trust in Georgetown. Yaeger asked if all settle today what
would be time frame of getting things going. Briggs spoke on 1-year period for approvals, etc.
Within the time frame we would have a management agreement in place (fee based) during
LGC formation, etc. Young asked if GUS Board would continue until LGC is in place; Briggs
confirmed and noted once LGC formed board they would begin to consider water issues after all
administrative work of LGC was in place. Briggs also noted GUS Board will continue as is to
consider CIP process in June as well as electric energy issues, policies, solar projects and power
supply issues. Eason asked about composition of GUS Board and Briggs noted two Council
members would be appointed by the Mayor.
Foster joined here. (at 2:13pm)
Briggs briefly discussed the legislative updates. Eason commented about use of Rainy Day Fund
regarding water issues. Dishong stated he thought that's where the funds would come from for
infrastructure; Briggs noted if approved, it would be one-time funding. Briggs commented on
talks to ship water in via pipelines from reservoirs in East Texas built in the 60's with response
to the 50's drought. Briggs discussed our efforts involving reviewing use patterns and changing
patterns and processes for use. Dishong announced GUS won the Blue Legacy award at Texas
Water Conference for AquaMessenger system. The award is a major industry award and the
trophy will be displayed in the GMC. Dishong also spoke on training sessions and most recent is
regarding asset management, which is becoming a big item. City is already starting to use an
asset management system.
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GUS Board meeting held
on March 8, 2013. -- Sheila Mitchell
Discussion: None. Motion by Hellmann, seconded by Yaeger to approved the minutes
from the regular GUS Board meeting held on March 8, 2013.
Approved 6-0-1 (Kostka absent)
E. Discussion and possible recommendation to approve a reimbursement agreement with
Williamson County for a required utility relocation in conjunction with the IH-35 Frontage road
project, in the estimated amount of $307,471.25. -- Paul Elkins
Discussion: Elkins noted this is the work we are seeing out along IH-35 right now and
further explained the electric crossing needs to be relocated. We will be reimbursed by
Williamson County 100%. County Judge has already approved. Motion by Yaeger,
seconded Lindsey to approve a reimbursement agreement with Williamson County for
a required utility relocation in conjunction with the IH-35 Frontage road project, in the
estimated amount of $307,471.25. Approved 6-0-1 (Kostka absent)
F. Discussion and possible recommendation regarding execution of Amendment No. 3 to the
Water Utility Services Agreement between the City and Highlands at Mayfield Ranch, Ltd.
relating to the timing and amount of the capacity payment for the Escalera Elevated Storage
Tank. -- Glenn Dishong
Discussion: Dishong explained project. Highlands is ready to start construction and
the routing of the water line and upsizing had to be changed per city's request;
Highlands agreed. Due to the change, city will receive approximately $335,000 plus
accrued interest. Young asked what city has spent on project and Dishong explained
we constructed the Escalera elevated storage tank; the two MUD's paid for a portion
for what their needs were. Hellmann asked and Dishong confirmed they will issue
bonds in 2016 and city will still receive interest in meantime. Motion by Lindsey,
seconded by Hellmann to approve the execution of Amendment No. 3 to the Water
Utility Services Agreement between the City and Highlands at Mayfield Ranch, Ltd.
relating to the timing and amount of the capacity payment for the Escalera Elevated
Storage Tank. Approved 6-0-1 (Kostka absent)
G. Discussion and possible recommendation to amend and adopt a Risk Management Policy
for the Electric Utility. -- Micki Rundell/Chris Foster
Discussion: Foster stated item stems from ERCOT protocol which requires all utilities
have a risk management policy that basically states a utility is not going out to the market
with intention of taking on huge liabilities we have no way of covering; is an operational
procedure. Will go to Council as an ordinance for approval. Young stated he felt like
white paper covered his questions. Briggs responded noting this is a timely requirement
as our policies need to be changed. Hellmann asked about our daily operations since
we've parted from LCRA and how do the daily auctions effect that language? Foster
responded we are more involved in annual auctions; will now be semi-annual auctions.
We are not in daily position; just updates on a daily gas values. Yaeger asked about
document preparation and Rundell/Briggs noted this was done by outside consultant,
Schneider Engineering, and they prepared for about 14 other customers. Stump asked
how does a city incur large liabilities they are not able to pay? Foster further explained,
noting he and Sikes have direct access and have a process/knowledge for the trades.
Briggs noted this is same as when we were contracted with LCRA and even if they
made a mistake, we still had to pay for it. Stump asked about buying power and Dishong
further explained this is actually an insurance for hedging congestion. Young stated
ultimate responsibility lies with General Manager. Motion by Yaeger, seconded by
Stump to approve to amend and adopt a Risk Management Policy for the Electric Utility.
Approved 6-0-1 (Kostka absent)
III. STRATEGIC ISSUES
H. Discussion of the 2013 Texas Legislative Session. -- Jim Briggs
Discussion: Briggs spoke on item earlier in Industry Updates. No further information provided.
Briggs/Dishong departed at 2:38PM for CTSUD meeting.
Motion by Hellmann, seconded by Lindsey to adjourn. Adjourned at 2:39PM
IV. ADJOURN
Adjournment
The meeting was adjourned at 02:39 PM.
Approved :Attest:
_______________________________________________
Robert Young - Board Chair Robert Kostka - Secretary
Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, March 8, 2013
The Georgetown Utility System Advisory Board will meet on Friday, March 8, 2013 at 02:00 PM in the
Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Members:
Robert Young - Chair, Patty Eason, Troy Hellmann, Robert Kostka, Brian Lindsey, Bill Stump, Arthur
Yaeger, Jr.
Georgetown Utility System Advisory Board meetings are held on the second Friday of each month at 2:00
P.M.
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
Called to order by Chair Young at 2:03pm
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of City Staff, Board Members and Visitors
B. Meeting Process
C. Project Progress Reports
-- Council Actions
D. Industry Updates
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
E. Board nominations and election of Vice-Chair of the GUS Board. -- Robert Young, Chair
F. Board nominations and election of Secretary of the GUS Board. -- Robert Young, Chair
G. Review and possible action on Day and Time of GUS Board meetings. -- Robert Young, Chair
H. Review and possible action to approve the minutes from the regular GUS Board meeting held
on February 8, 2013. -- Sheila Mitchell
III. STRATEGIC ISSUES:
NO ITEMS SUBMITTED
IV. RATES:
EXECUTIVE SESSION Called to order
Sec.551.086 Competitive Matters
The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to
discuss matters or take action on a "competitive matter" of the Energy Services Department as provided
under Section 551.086
NO ITEMS SUBMITTED
V. ADJOURN
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2013, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, March 8, 2013
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Friday , March
8, 2013.
Board Members Present:
Robert Young - Chair, Patty Eason, Robert Kostka, Bill Stump, Arthur Yaeger, Jr.
Board Members Absent:
Troy Hellmann, Brian Lindsey
Staff Present:
Jim Briggs, Glenn Dishong, Wesley Wright, Michael Hallmark, David Munk, Paul Elkins, Jimmy Sikes,
David Thomison, Micki Rundell, Chris Foster, Sheila Mitchell
Minutes
Regular Meeting
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
Called to order by Chair, Young at 2:03pm
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of City Staff, Board Members and Visitors
Young welcomed new board member Bill Stump; staff gave self introductions
B. Meeting Process
C. Project Progress Reports - All reports are in packet for Board to review. Kostka asked
about traffic signals and turn lanes at DB Wood Road and Hwy 29. Briggs noted this, as
well as other areas, are under consideration for discussion with the GTAB Board, as
TXDOT would have involvement.
-- Council Actions - all items passed.
D. Industry Updates
Discussion: Briggs distributed Legislative Bulletin update report from Schneider
Engineering; primarily related to municipal electric operations and utilities regarding
legislation that has been filed. Discussion of advanced meeting devices and Chairman
Corona's involvement for opt-out provisions, which is under consideration. Discussed
bill introduced regarding changing the composition of the Public Utility Commission
(PUC); elected commissioners vs. appointed commissioners. Yaeger asked about opt-out
numbers and Briggs noted less than 20 customers on City electric system; no concerns
about water meters. Further discussion continued on consumer concerns. Stump
commented and asked about hacking into the software on the new meters.
Briggs/Dishong noted no known issues with hacking and very limited data would be
accessible; unless a meter is equipped with abilities to remotely switch off power,
hackers wouldn't have that ability. Foster discussed new bill introduced by Sen. Kirk
Watson/Sen. Greg Abbot to allow the use of social media to have virtual meetings; no
votes would be allowed. Eason commented some boards and committees are currently
allowed to do this, however, certain types of meetings would not be able to hold such
meetings.
Legislative Tracker #3 030813.pdf Legislative Tracker #3 030813.pdf
Young reminded those present to please sign in on the sign in sheet for each meeting.
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
E. Board nominations and election of Vice-Chair of the GUS Board. -- Robert Young, Chair
Motion by Kostka, seconded by Eason to nominate Arthur Yaeger as Vice-Chair of the
GUS Board. Yaeger accepted nomination. Approved 5-0-2 (Hellmann, Lindsey absent)
F. Board nominations and election of Secretary of the GUS Board. -- Robert Young, Chair
Motion by Yaeger, seconded by Eason to nominate Robert Kostka as Secretary of the
GUS Board. Kostka accepted nomination. Approved 5-0-2 (Hellmann, Lindsey absent)
G. Review and possible action on Day and Time of GUS Board meetings. -- Robert Young, Chair
Discussion: Note correction of date for January 2014 to 10th (Mitchell will correct typo).
Discussed December meeting date will be Thursday due to conflict with Annual City
Employee Appreciation lunch. Eason reminded board of her Rail Commission meeting
commitment, which may cause her to be late or miss an occasional meeting. Motion by
Yaeger, seconded by Kostka to keep day, date, and time same as current schedule.
Approved 5-0-2 (Hellmann, Lindsey absent)
H. Review and possible action to approve the minutes from the regular GUS Board meeting held
on February 8, 2013. -- Sheila Mitchell
Discussion: Kostka noted on page 4 spelling of Kosta to be corrected to Kostka. Mitchell
will make correction. Motion by Kostka, seconded by Yaeger to approve the minutes
from the regular GUS Board meeting held on February 8, 2013. Approved 5-0-2
(Hellmann, Lindsey absent)
Eason stepped out of meeting at 2:44pm and returned at 2:45pm.
III. STRATEGIC ISSUES:
NO ITEMS SUBMITTED
Young asked for update on Chisholm Trail consolidation with City & Briggs gave update. City is waiting
as CTSUD reviews and works with both legal departments. Next meeting with CTSUD representatives is
March 19th. Once CTSUD makes a determination, information will move along to Council. CTSUD has
selected their 2 appointees for the LGC board, so process is waiting on CTSUD for final decision. Kostka
asked if any major issues or small issues to secure agreement. Briggs further explained some of CTSUD
concerns and the risks and responsibility the City will have if the agreement is approved. Further
discussion continued. Kostka asked if CTSUD has enough water to provide if drought continues and
Dishong commented they have enough for current needs, however the issue is long-term needs. Briggs
further commented on industrial users of water . Young asked and Briggs noted the City was anticipating
a one year process to finalize everything for the CTSUD agreement; including TCEQ approvals, transfers,
debt, etc. Dishong stated a 30-day management period to begin takeover after Council approves and then
the LGC would begin.
Young asked for update on Water Rate and Conservation ordinance. Dishong provided update
preparations going to Council. No changes to rates and rate tiers right now; just getting things in order to
mesh with utilities in area; rate tiers will be reviewed and handled during the budget process. Dishong
also stated time is required to finish AMI meter project and allow all customers access to AquaMessenger
and begin their preparations for when future rate changes take effect. Young noted and Briggs responded
regarding the comments printed in the local newspaper from residents. Young asked about having public
meetings to educate customers and Briggs noted focus groups or educational meetings will need to be
held. Discussion on landscape/irrigation in Sun City. Briggs noted changes will involve a huge education
process.
IV. RATES:
EXECUTIVE SESSION Called to order
Sec.551.086 Competitive Matters
The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to
discuss matters or take action on a "competitive matter" of the Energy Services Department as provided
under Section 551.086
NO ITEMS SUBMITTED
V. ADJOURN
Motion by Yaeger, seconded by Eason to adjourn the meeting. Adjourned at 3:10pm
Adjournment
The meeting was adjourned at 03:10 PM.
Approved :Attest:
_______________________________________________
Robert Young - Board Chair Robert Kostka - Secretary
Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, February 8, 2013
The Georgetown Utility System Advisory Board will meet on Friday, February 8, 2013 at 02:00 PM in the
Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Members:
John Nett - Chair, Robert Young - Vice Chair, Arthur Yaeger, Jr. - Secretary, Patty Eason, Troy Hellmann,
Robert Kostka, Brian Lindsey
Georgetown Utility System Advisory Board meetings are held on the second Friday of each month at 2:00
P.M.
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Project Progress Reports
-- Council Actions
C. Industry Updates
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GUS Board meeting held
on January 11, 2013. -- Sheila Mitchell
E. Discussion, review and possible recommendation of the Draft Georgetown Utility System
Advisory Board Bylaws. -- Sheila Mitchell
F. Consideration and possible recommendation for approval of the purchase of electric
distribution, fiber and substation materials for the remainder of FY 2012-2013 from Techline Ltd.
under their contract with the Lower Colorado River Authority (“LCRA”) Electric Material
Acquisition Program in the estimated amount of $ 1,960,000.00. -- Paul Elkins
G. Consideration and possible recommendation to approve Task Order CDM-13-002 First
Amendment with CDM Smith, Inc. of Austin, Texas, for professional services related to Public
Safety Facility Wastewater Service in the amount of $70,000.00. -- Wesley Wright/Michael
Hallmark
H. Consideration and possible recommendation to approve Task Order CDM-13-003 with
CDM Smith, Inc. of Austin, Texas for professional services related to Park Lift Station and
Miscellaneous Lift Station Projects in the amount of $135,000.00. -- Wesley Wright/Michael
Hallmark
III. RATES:
I. Review and update regarding the proposed amendments to the Water Rate Ordinance and
Conservation Plan Ordinance. -- Glenn Dishong/Jim Briggs
EXECUTIVE SESSION Called to order
In compliance with the Open Meetings Act , Chapter 551, Government Code, Vernon’s Texas Codes,
Annotated, the item listed below will be discussed in closed session and is subject to action in the
regular session that follows.
Sec. 551.086 Competitive Matters
J. Discussion and update regarding 2013 - 2016 Power Supply. -- Jim Briggs
REGULAR SESSION CALLED BACK TO ORDER
K. Action from Executive Session
IV. STRATEGIC ISSUES
L. Discussion of the 2013 Texas Legislative Session. -- Jim Briggs
V. ADJOURN
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2013, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, February 8, 2013
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Friday ,
February 8, 2013.
Board Members Present:
Robert Young - Vice Chair, Arthur Yaeger, Jr. - Secretary, Troy Hellmann, Robert Kostka, Brian Lindsey
Board Members Absent:
John Nett, Patty Eason
Staff Present:
Jim Briggs, Glenn Dishong, Wesley Wright, Michael Hallmark, Paul Elkins, Chris Foster, David Munk,
Christina Richison, Leticia Zavala, Trina Bickford, Jimmy Sikes, David Thomison, Sheila Mitchell
OTHERS PRESENT: Allen Woelke/CDM Smith (joined after meeting started )
Minutes
Regular Meeting
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
Called to order by Vice-Chair Robert Young at 2:02PM
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Project Progress Reports -- Young asked about LWTP expansion and Hallmark gave update -
working toward final cleanup and walk-through. Young asked about touring plant and Hallmark
mentioned possible ribbon cutting. Briggs noted we can schedule a tour for the Board. Young
asked about San Gabriel WWTP and Hallmark noted we are preparing for final walk-through on
that project as well. Young also asked about Sun City Lift Station and Hallmark noted materials
are scheduled for delivery in March and then work will begin with a September completion.
Young asked about Tin Barn Alley and Hallmark noted currently working on easements and
survey.
-- Council Actions - item passed
C. Industry Updates -- Briggs noted a Legislative update later on agenda. Briggs gave update on
LCRA hearings with other utilities involved. Boerne received a ruling in favor of their plea to the
jurisdiction through their district court in Kendall county . The plea filed by Georgetown was
denied in their court in Travis county. In the Seguin case, they will be allowed to file for damages
from LCRA. Cases will continue on through the appellate courts and probably on to the Texas
Supreme Court.
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GUS Board meeting held
on January 11, 2013. -- Sheila Mitchell
Discussion: None. Motion by Kostka seconded by Lindsay to approve the minutes
from the regular GUS Board meeting held on January 11, 2013. Approved: 5-0-2
(Nett, Eason absent)
E. Discussion, review and possible recommendation of the Draft Georgetown Utility System
Advisory Board Bylaws. -- Sheila Mitchell
Discussion: ITEM PULLED by Staff and will be placed on a future agenda. Briggs
explained once City Council makes final determination on the LGC Board and contract
with Chisholm Trail Special Utility District. Possibly in March but could be in April.
No action taken.
F. Consideration and possible recommendation for approval of the purchase of electric
distribution, fiber and substation materials for the remainder of FY 2012-2013 from Techline Ltd.
under their contract with the Lower Colorado River Authority (“LCRA”) Electric Material
Acquisition Program in the estimated amount of $1,960,000.00. -- Paul Elkins
Discussion: Elkins explained arrangement with LCRA to purchase under their
agreement instead of City having to generate their own contract for the same purpose.
Young asked what this is used for and Elkins explained it is for various projects and
materials at an estimated cost. Young/Hellmann asked about total costs and Elkins
explained total includes materials and labor. This is a program that LCRA offers for
various utilities and Elkins stated 5-6 actively purchase and others use randomly.
Young stated contract has been in effect for 10 years and has been renewed yearly.
Elkins noted LCRA is going out to bid for the program this year. Young asked if this
agreement could be impacted by outcome of current litigation; Foster/Briggs stated
they did not feel like it would effect us at this point. If the agreement goes away, the
City will bid out materials on own. Possibility of also working with Austin Energy
or another entity if needed. Motion by Hellmann seconded by Yaeger for approval
of the purchase of electric distribution, fiber and substation materials for the remainder
of FY 2012-2013 from Techline Ltd. under their contract with the Lower Colorado River
Authority (“LCRA”) Electric Material Acquisition Program in the estimated amount of
$1,960,000.00. Approval: 5-0-2 (Nett, Eason absent)
Allan Woelke of CDM joined meeting at approximately 2:21pm.
G. Consideration and possible recommendation to approve Task Order CDM-13-002 First
Amendment with CDM Smith, Inc. of Austin, Texas, for professional services related to Public
Safety Facility Wastewater Service in the amount of $70,000.00. -- Wesley Wright/Michael
Hallmark
Discussion: Wright explained Task Order was approved by Council 2 weeks ago and
stated amendment is for the engineering design services upon successful permitting.
Hellmann asked how this compares to budget; Wright explained it is included in the
bond issuance and is included in budget for the facility. Hellmann asked if this is over
budget and Wright stated it is not. Item will go back to Council on consent on February
12th. Motion by Hellmann seconded by Yaeger to approve Task Order CDM-13-002
First Amendment with CDM Smith, Inc. of Austin, Texas, for professional services
related to Public Safety Facility Wastewater Service in the amount of $70,000.00.
Approval: 5-0-2 (Nett, Eason absent)
H. Consideration and possible recommendation to approve Task Order CDM-13-003 with
CDM Smith, Inc. of Austin, Texas for professional services related to Park Lift Station and
Miscellaneous Lift Station Projects in the amount of $135,000.00. -- Wesley Wright/Michael
Hallmark
Discussion: Wright stated work is for Park Lift Station as well as 4 other lift station
improvements. Wright stated this is work to meet TCEQ requirements. The design is
expected to take about three months and plan to have out to bid before the summer.
Hellmann asked if lift stations were put in by developers or are they city?
Briggs/Wright/Hallmark responded most are City lift stations and provided details on
funding for each. Hellmann asked and Briggs/Wright confirmed two sources of power
is required for any future lift stations. Motion by Lindsay seconded by Kostka to
approve Task Order CDM-13-003 with CDM Smith, Inc. of Austin, Texas for professional
services related to Park Lift Station and Miscellaneous Lift Station Projects in the amount
of $135,000.00. Approval: 5-0-2 (Nett, Eason absent)
Bickford departed meeting at 2:28PM
III. RATES:
I. Review and update regarding the proposed amendments to the Water Rate Ordinance and
Conservation Plan Ordinance. -- Glenn Dishong/Jim Briggs
Discussion: Dishong reviewed presentation update and opened up to Board for
questions. Young asked about getting copy of presentation; Dishong said he would
provide copies. Young asked and Dishong stated all electric meters have been changed
out and about 35% of the water meters. Young stated he received a lot of good
information about his system from City staff who swapped out meter. Young asked
and Dishong noted 2 stumbling blocks in making the timetable -- the public process
necessary to update the UDC as well as amending the Plumbing Code. However he
feels there is enough time to get those accomplished before new rates are in effect.
Lindsay asked about education with HOA's? Briggs responded the incentive program
would be there for anyone who reduces usage; goal is to drive down irrigation demand.
Hellmann asked about communications with Builder community for the new
requirements and Dishong stated new updates will be in effect in October. Young asked
and Dishong responded the plan to market to residents will be a multifaceted push of
information. May will be the first push to customers regarding conservation awareness
and that AquaMessenger is now available to everyone with a timeline of path we'll be
following. In October when the ordinances are presented we'll know rate/incentive plans
and then more information will go out to customers between October and January.
Young asked and Dishong stated this goes back to Council in March. Briggs noted
Council is already aware and reviewed this during the workshop process. Briggs further
discussed rate changes, water restrictions, drought conditions, etc. Kostka thanked
Ragsdale for sending 2009 Water Conservation report and asked what the ideal reduction
would be? Dishong commented 10% is very good but about 6% is best. Briggs responded
to per capita question by Kostka. Kostka asked about inspection cycle of water lines and
Dishong confirmed water lines are now in 5-year cycle same as wastewater lines. Kostka
asked and Foster discussed higher rate tiers. Discussion on warnings vs. fines and
education classes for first offense. Young noted Board is in support of program.
2013 Water Cons GUS Board Feb 8.pdf 2013 Water Cons GUS Board Feb 8.pdf
Motion by Hellmann seconded by Yaeger to go into Executive Session.
EXECUTIVE SESSION Called to order at 3:04PM. Board took 5 minute break; resumed session at 3:09PM
In compliance with the Open Meetings Act , Chapter 551, Government Code, Vernon’s Texas Codes,
Annotated, the item listed below will be discussed in closed session and is subject to action in the
regular session that follows.
Sec. 551.086 Competitive Matters
J. Discussion and update regarding 2013 - 2016 Power Supply. -- Jim Briggs
Motion by Hellmann seconded by Yaeger to return to regular session.
REGULAR SESSION CALLED BACK TO ORDER at 3:43PM
K. Action from Executive Session - None
IV. STRATEGIC ISSUES
L. Discussion of the 2013 Texas Legislative Session. -- Jim Briggs
Briggs distributed legislative tracking report from Schneider Engineering, who monitors
what is happening regarding power issues. Briggs gave update on what's currently
happening in the meter testimony, etc. A bill has been filed to opt-out of electronic meter
reading with a fee. If bill passes we will have to offer that option with an opt-out fee
which will need to be approved by Council. Another issue is possible legislation for
veterans who are burn victims, to provide reduced billing due to necessary A/C
requirements during hotter months of the year. Another bill (HB 898) relates to standards
for power line heights to 22 ft. In addition, building code standards for new residential
construction in unincorporated areas of a county. Water will be a very big focus with a
lot of legislation to consider. Infrastructure funding to deal with water to build pipelines
to move water to areas that don't have it, reservoir and off-channel reservoir
construction.
TX Legis Bulletin Feb 5 13.pdf TX Legis Bulletin Feb 5 13.pdf
Young commented about final meeting of current board and departure of current chairman and
reappointment of board members. Young thanked Nett for the outstanding job he did in leading the
board, as well as the Council members who have served on the board. Council will make board
appointments on February 26th. Briggs commented on consolidation of boards, LGC board, etc. and
current GUS board will be in holding pattern until the Chisholm Trail agreement is completed. Young
asked where solid waste would go and Briggs noted it will probably go over to GGAF Board. LGC will
hear water/wastewater for both the district and city. Stormwater will go to GTAB Board as a street and
drainage issue. Yaeger noticed Elkins and Foster for their employee awards recently received and asked
the board to congratulate them on their hard work and achievements.
V. ADJOURN
Motion by Kostka seconded Lindsay to adjourn meeting. Adjourned at 4:10pm
Adjournment
The meeting was adjourned at 04:10 PM.
Approved :Attest:
_______________________________________________
Robert Young - Vice-Chair Arthur Yaeger - Secretary
Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, January 11, 2013
The Georgetown Utility System Advisory Board will meet on Friday, January 11, 2013 at 02:00 PM in the
Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Members:
John Nett - Chair, Robert Young - Vice Chair, Arthur Yaeger, Jr. - Secretary, Patty Eason, Troy Hellmann,
Robert Kostka, Brian Lindsey
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, General Manager for Utilities, City
Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas
Government Code Chapter 551, and are subject to action in the Regular Session that follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Project Progress Reports
-- Council Actions
C. Industry Updates
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GUS Board meeting held
on October 12, 2012. -- Sheila Mitchell
E. Consideration and possible recommendation to approve Task Order KPA-13-003 with
Kasberg, Patrick & Associates, LP of Georgetown, Texas for professional services related
to Edwards Aquifer Recharge Zone Rehabilitation 2012-2013 in the amount of
$194,378.00 -- Wesley Wright/Michael Hallmark
III. RATES:
F. Consideration and possible recommendation of the proposed amendments to the
Water Rate Ordinance, Conservation Plan Ordinance and the Drought Contingency
Plan. -- Kathy Ragsdale/Jim Briggs
IV. STRATEGIC ISSUES
G. Discussion related to reconstitution of the GUS Advisory Board enabling effective
communication and recommendations to City Council. -- Jim Briggs
V. ADJOURN
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2013, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, January 11, 2013
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Friday ,
January 11, 2013.
Board Members Present:
Robert Young - Vice Chair, Arthur Yaeger, Jr. - Secretary, Patty Eason, Troy Hellmann, Robert Kostka,
Brian Lindsey
Board Members Absent:
John Nett
Staff Present:
Jim Briggs, Glenn Dishong, David Munk, Wesley Wright, Michael Hallmark, Kathy Ragsdale, Jimmy
Sikes, Chris Foster, Leticia Zavala, Trina Bickford, Sheila Mitchell, Bridget Chapman (joined at 2:15pm),
Micki Rundell (joined at 2:16pm)
OTHERS PRESENT: T. Sutton, Michael Newman, Thomas Valle/KPA, Jill Fussell /Georgetown Village
PID
Minutes
Regular Meeting
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, General Manager for Utilities, City
Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas
Government Code Chapter 551, and are subject to action in the Regular Session that follows.
Called to order by Vice Chair Robert Young at 2:03PM
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors - Thomas Valle/KPA, Jill Fussell /Georgetown Village PID
B. Project Progress Reports - Wright/Hallmark noted an additional report for the West Side
Service Center was added after packet preparation; handed out at time of meeting. Kostka
asked about status of water and wastewater line repairs in Tin Barn Alley - Hallmark noted
progress on schematics and meetings coming up to move forward on repairs. Young asked
about EARZ Phase 8 awarded to National Power Rodding; Hallmark explained EARZ phases
and the new fiscal year project. Young asked and Hallmark reported on wastewater treatment
plant & final walk-through in February with no anticipated punch list. Kostka asked about MUD
19 vote; Briggs stated City challenged their application permit; has not gone through TCEQ
hearing for decision yet. Briggs noted if consolidation with Chisholm Trail Special Utility District
(CTSUD) moves forward then the LGC , owned by the City, would have operation authority on
those facilities.
-- Council Actions -- item passed
West Side Srvc Ctr Jan mtg.pdf West Side Srvc Ctr Jan mtg.pdf
C. Industry Updates
Discussion: Briggs stated activity in the electric industry has been very quiet. In
September the City began dispatching energy through Jimmy Sikes' coordination via
other contracts; PCRR (Prior Congestion Revenue Rights) transfers, etc. Most all industry
activity has revolved around water. LCRA's issues with downstream to rice farmers, etc.
Due to drought conditions the Legislature is focusing on water. There is also some
indication of forming a water master in the Brazos Basin regarding managing resources.
Young asked about the LCRA update regarding energy and Briggs noted we are still in
litigation. In the meantime, we lowered our PCA back in the Fall; with a possible
additional reduction coming up next month.
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GUS Board meeting held
on October 12, 2012. -- Sheila Mitchell
Discussion: None. Motion by Yaeger, seconded by Lindsey to approve the minutes
from the regular GUS Board meeting held on October 12, 2012. No additional discussion.
Approved 6-0-1 (Nett absent)
E. Consideration and possible recommendation to approve Task Order KPA-13-003 with
Kasberg, Patrick & Associates, LP of Georgetown, Texas for professional services related
to Edwards Aquifer Recharge Zone Rehabilitation 2012-2013 in the amount of
$194,378.00 -- Wesley Wright/Michael Hallmark
Discussion: Council member Hellmann recused himself from item due to Conflict of
Interest. Briggs introduced Wesley Wright, new Systems Engineer Director. Wright
discussed Edwards Aquifer and testing of lines and discussed all lines are video taped
by City staff now. Recommendation by staff to approve Task Order for the design,
bidding and construction management to enact the recommended repairs. Young asked if
City staff does all the video and Wright/Hallmark confirmed. Kostka asked when the
video was taken and Hallmark/Dishong stated FY 11-12. Kostka asked and Dishong
explained we are required to immediately repair any serious issues otherwise we have
a year to make any additional repairs found. Motion by Yaeger, seconded by Kostka
to approve Task Order KPA-13-003 with Kasberg, Patrick & Associates, LP of
Georgetown, Texas for professional services related to Edwards Aquifer Recharge Zone
Rehabilitation 2012-2013 in the amount of $194,378.00. Approved: 6-0-2 (Nett absent ;
Hellmann abstained)
01 11 13 item E.pdf 01 11 13 item E.pdf
Hallmark departed meeting (as well as most visitors).
III. RATES:
F. Consideration and possible recommendation of the proposed amendments to the
Water Rate Ordinance, Conservation Plan Ordinance and the Drought Contingency
Plan. -- Kathy Ragsdale/Jim Briggs
Discussion: Ragsdale distributed copy of presentation. Briggs gave update on
consumption, conservation rate history, tiers/pricing established, etc. Briggs
further spoke on driving consumption figures down and what is involved in
the City's Plan, including considerations to increase education, changing
standards, landscaping requirements, irrigation system design, possible incentives,
possible rainwater collection to help reduce demands, etc. Young asked about per
capita and Foster explained. Briggs noted during the drought we were very diligent
about going out and enforcing. Eason commented about HOA's and builder's installing
outrageous landscaping, and fines from HOA's for not watering but issues with LCRA
for watering. She is hoping the City will have more authority over HOA's, etc. Briggs
further discussed what the City is allowed to do within restrictions in existing
neighborhoods. Young asked if we can work with new development and Briggs noted
Eason is working with the Planning Department on some details for future development.
Yaeger asked and Briggs responded regarding long range consideration of desalinization.
Eason spoke about article in Georgetown View magazine regarding changes they made
in their yard and later found out those changes assisted a local HOA to change their
guidelines for landscaping. Kostka asked for copy of the standards, done in 2009, to be
given to Board to review. Briggs stated there needs to be greater communication and
education regarding conservation. Briggs noted the City needs additional staff on board
to handle these needs. Ragsdale reviewed presentation reminding us the recent rains we
received have not pulled us out of a drought despite what people currently think. Kostka
asked and Foster spoke on information he pulled from Arizona and their water
conservation plan, etc. Briggs commented on various typography and residential
development per capita. Ragsdale continued presentation reviewing the 3 different
plans and proposed changes. Discussion on Water Rate Ordinance and Conservation
rate. Hellmann asked and Dishong/Rundell confirmed revenue will not be reduced.
Kostka spoke on educating the HOA's to help educate their residents instead of City staff
trying to cover all areas.
Yaeger stepped out at 3:32pm and returned at 3:34pm. Bickford departed meeting at 3:49pm. Chapman
stepped out at 3:54pm and returned at 4:02pm.
At conclusion of Ragsdale's presentation, Foster reviewed wall maps showing water
usage
areas and changes in rates and how they will be affected. Kostka asked if Board can
digest
the information and return to visit it next month? Briggs noted they will ask Council to
get
ordinance in place and information will be brought back to GUS Board at Feb meeting.
Eason stepped out at 4:26pm and returned at 4:28pm
Hellmann commented regarding reaching the goals and how to communicate this to
customers. Need individual goals for customers and get them signed up on
AquaMessenger
once AMI system change-out is finished. Per Zavala approximately 75% of customers on
the system can currently sign up. Kostka asked about accessing the 2009 plan and
Foster/Briggs stated the plan should be on the City's website. Ragsdale will send plan to
those who would like a copy.
Chapman stepped out at 4:29pm and returned at 4:32pm. Zavala departed meeting at 4:29pm.
Action: No action taken; will revisit item at February Board meeting. Approved: N/A
Water Conservation presentation Jan mtg.pdf Water Conservation presentation Jan mtg.pdf
IV. STRATEGIC ISSUES
G. Discussion related to reconstitution of the GUS Advisory Board enabling effective
communication and recommendations to City Council. -- Jim Briggs
Discussion: Briggs spoke on consolidation with CTSUD and gave presentation on
proposed
changes to Boards. Briggs discussed proposed board member make-up for proposed
GUS
Electric Board and GUS LGC Board. Young asked where Waste Management falls and
Briggs noted it may go under the LGC Board. No action required by GUS Board.
GUS Governance & Management presentation.pdf GUS Governance & Management presentation.pdf
V. ADJOURN
Motion by Lindsey, seconded by Yaeger to adjourn. Meeting adjourned at 4:40PM.
Adjournment
The meeting was adjourned at 04:40 PM.
Approved :Attest:
_______________________________________________
Robert Young - Vice Chair Arthur Yaeger - Secretary