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Home My WebLink AboutGUS_Agenda&Minutes_2006Notice of Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, December 19, 2006 The Georgetown Utility System Advisory Board will meet on Tuesday, December 19, 2006 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Utility System Advisory Board Members: Doug Smith - Chair, Robert Kostka - Vice Chair, Jack Hunnicutt - Secretary, Patty Eason, John Gavurnik, Kendall Young, Mike Cunningham Georgetown Utility System Advisory Board meetings are held on the third Tuesday of each month at 02:00 PM. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to approve the minutes from the regular Board meeting A. held on November 21, 2006 -- Jana Kern Review of the Project Progress Report and timelines (including but not limited to items B. listed). -- Michael Hallmark/Tom Benz Consideration and possible recommendation to award a contract for the construction of the C. Rabbit Hill Pump Station and to establish a project budget. -- Glenn Dishong Consideration and possible recommendation for the award of the annual bid for water D. meters and accessories to various bidders in the amount of $303,272.90. -- Glenn Dishong Consideration and possible recommendation to approve a Professional Services Agreement E. between the City of Georgetown and ElectSolve to provide operations services for the City's Automatic Meter Reading System in the amount of $61,200.00. -- Mike Mayben Consideration and possible recommendation for the award of the bid for concrete, steel, F. two piece steel, or laminated wood distribution poles to various bidders. -- Mike Mayben Underground electric service to lots 1-9 of Haven Heights Addition. -- William C. MartinG. Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2006, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, December 19, 2006 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday , December 19, 2006. Board Members Present: Robert Kostka - Vice Chair, Jack Hunnicutt - Secretary, Patty Eason, John Gavurnik, Kendall Young, Mike Cunningham Board Members Absent: Doug Smith Staff Present: Jim Briggs, Jana Kern, Michael Hallmark, Mike Mayben, Glenn Dishong, Marsha Iwers, Others Present: David Briggs - CDM, David Witte - McCord, William C. Martin - OverLand Property Group, Inc. Minutes Regular Meeting Regular Board meeting called to order by Mr. Robert Kostka on Tuesday, December 19, 2006 at 2:00 p.m. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member , the City Manager, Assistant City Manager , City Council Member , or legal counsel for any purpose authorized by the Open Meetings Act , Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to approve the minutes from the regular Board meeting A. held on November 21, 2006 -- Jana Kern Discussion: None Action: Motion by Eason, seconded by Young to approve the minutes as written. Approved: 6-0 (Doug Smith absent) Review of the Project Progress Report and timelines (including but not limited to items B. listed). -- Michael Hallmark/Tom Benz Discussion: Hallmark presented the monthly project reports: West Loop, Dove Springs WWTP, and Pecan Branch Interceptor: These projects are complete. Downtown Water Quality Pond : Pre-con was held on 12/6/06, construction will begin after Jan 1, 2007 Southside WTP Piping Improvements : Waiting on contractor to return signed contracts. Rabbit Hill Pumping Station Piping Improvements : Bid opening was held on 12/13/2006. 2006 Street Overlay: Work has begun on Forest St, Mesquite & Parker Drive. Completion of this project is July 2007. Action: None Consideration and possible recommendation to award a contract for the construction of the C. Rabbit Hill Pump Station and to establish a project budget. -- Glenn Dishong Discussion: Dishong presented this item. This project will replace the existing low capacity pump station with a station with capacity to serve the southern portion of the service area with domestic service including fire flows. Action: Motion by Gavurnik, seconded by Cunningham to award a contract to Excel Construction Services for the Rabbit Hill Pump Station. Approved: 6-0 (Smith absent) Consideration and possible recommendation for the award of the annual bid for water D. meters and accessories to various bidders in the amount of $303,272.90. -- Glenn Dishong Discussion: Dishong presented the item. Bids were received for the purchase of water meters and accessories for a one year period - beginning January 1, 2007. The equipment will be stocked at the City's warehouse and is used primarily for the new installation and for replacement of existing meters and metering equipment. Material will be ordered by the warehouse to maintain appropriate stock levels. Action: Motion by Gavurnik second by Hunnicutt to award the annual bid for water meters and accessories to the various bidders in the amount of $303,272.90. Approved: 6-0 (Smith absent) Consideration and possible recommendation to approve a Professional Services Agreement E. between the City of Georgetown and ElectSolve to provide operations services for the City's Automatic Meter Reading System in the amount of $61,200.00. -- Mike Mayben Discussion: Mayben presented this item. Request for Proposals (RFP) were open and read for the annual AMR Data Systems Support. City staff has evaluated the proposals and determined that the RFP should be awarded to ElectSolve Technology Solutions and Services, Inc.This contract is for a term of one year, from the effective date and shall be renewable for up to four times, upon the mutual written consent of the parties. Action: Motion by Young, seconded by Eason to approve a Professional Services Agreement between the City of Georgetown and ElectSolve to provide operations services for the City's Automatic Meter Reading System in the amount of $61,200.00. Approved: 6-0 (Smith absent) Consideration and possible recommendation for the award of the bid for concrete, steel, F. two piece steel, or laminated wood distribution poles to various bidders. -- Mike Mayben Discussion: Mayben present this item. Bids were received for the purchase of a concrete, steel, two piece steel, or laminated wood distribution poles for a one year period beginning January 10, 2007. These poles will be stocked in the City's warehouse and are used for new projects and for replacement of existing poles. Poles will be order on an as needed basis. Action: Motion by Cunningham, seconded by Hunnicutt to award of the bid for concrete, steel, two piece steel, or laminated wood distribution poles to various bidders. Approved 6-0 (Smith absent) Underground electric service to lots 1-9 of Haven Heights Addition. -- William C. MartinG. Discussion: Mr. Bill Martin presented his case to the Board. There was a lengthly discussion, full version on tape. Action: Motion by Cunningham seconded by Gavurnik to leave things just as they are. The Century Plan has the certification and has been reviewed by our City Attorney and we feel that this does not need to be changed .. Approve 6-0 (Smith absent) Motion by Gavurnik, seconded by Cunningham to adjourn meeting. Approved 6-0 (Smith absent) Meeting adjourned at 2:56 P.M. Adjournment The meeting was adjourned at 02:56 PM. Approved :Attest: _______________________________________________ Bob Kostka - Vice Chair Jack Hunnicutt - Secretary Notice of Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, November 21, 2006 The Georgetown Utility System Advisory Board will meet on Tuesday, November 21, 2006 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Utility System Advisory Board Members: Doug Smith - Chair, Robert Kostka - Vice Chair, Jack Hunnicutt - Secretary, Patty Eason, John Gavurnik, Kendall Young, Mike Cunningham Georgetown Utility System Advisory Board meetings are held on the third Tuesday of each month at 02:00 PM. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to approve the minutes from the regular Board meeting A. held on October 17, 2006 -- Jana Kern Review of the Project Progress Report and timelines (including but not limited to items B. listed). -- Michael Hallmark/Tom Benz Consideration and possible action to recommend renewal of the contract between the City C. of Georgetown and National Tree Expert Company, Inc., to provide electric system right-of-way clearing services. -- Mike Mayben Consideration of possible recommendation to award a contract to H. Deck Construction of D. Round Rock, Texas for the rehabilitation of Main Street between 9th Street and University and to establish a project budget of $1,360,000.00.-- Mark Miller Consideration and possible recommendation to award a contract to Keystone Construction, E. Inc. of Austin, Texas for the construction of the Southside WTP Piping Improvements and to establish a project budget of $86,000.00. -- Glenn Dishong Consideration and possible recommendation to approve a contract amendment between F. the City of Georgetown and Camp, Dresser, and McKee, Inc., for professional services related to the design of the Rock Street Lift Station Relief Line for $107,200.00. -- Glenn Dishong Consideration and possible recommendation to approve a contract amendment between G. the City of Georgetown and Camp, Dresser, and McKee, Inc. (CDM) for professional services related to the design of the San Gabriel Wastewate Improvements for $799,500.00. -- Glenn Dishong Consideration and possible recommendation to approve a contract amendment between H. the City of Georgetown and Camp, Dresser, and McKee, Inc. (CDM) for professional services related to the design of Smith Branch West Fork Interceptor for $155,050.00 -- Glenn Dishong Consideration and possible recommendation to approve a contract amendment between I. the City of Georgetown and Kasberg, Patrick & Associated (KPA) for professional services related to the design of Austin Avenue Water and Wastewater Improvements in the amount of $110,000.00 Glenn Dishong Tom Benz Consideration and possible recommendation to approve a contract amendment between J. the City of Georgetown and Camp, Dresser, and McKee, Inc. (CDM) for professional services related to the Northlands WWTP Permit Application for $55,000.00. -- Glenn Dishong Discussion and possible action to recommend a proposed new Wastewater rate structure to K. the City Council. -- Micki Rundell Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2006, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, November 21, 2006 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday , November 21, 2006. Board Members Present: Doug Smith - Chair, Robert Kostka - Vice Chair, Jack Hunnicutt - Secretary, Patty Eason, John Gavurnik, Kendall Young Board Members Absent: Mike Cunningham Staff Present: Paul Brandenburg, Jim Briggs, Micki Rundell, Jana Kern, Tom Benz, Michael Hallmark, Glenn Dishong, Mike Mayben, Joe Lara, Kathy Ragsdale, Mark Thomas OTHERS PRESENT: Michael Graham. Michael Patrick Graham, Patrick H. Graham - New America, Ltd, Houston, Texas Minutes Regular Meeting Meeting called to order by Doug Smith on Tuesday, November 21, 2006 at 2: 00 p.m. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member , the City Manager, Assistant City Manager , City Council Member , or legal counsel for any purpose authorized by the Open Meetings Act , Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to approve the minutes from the regular Board meeting A. held on October 17, 2006 -- Jana Kern Discussion: None Action: Motion by Kostka, seconded by Young to approve the minutes as written. Approved 6-0 (Cunningham absent) Review of the Project Progress Report and timelines (including but not limited to items B. listed). -- Michael Hallmark/Tom Benz Discussion: Hallmark presented the project reports: West Loop: The water line is complete. Contractor is working on final clean up. Pressure test are being taken on 11/21/06 Dove Springs WWTP: Contractor is working on new road (inside the plant area) and the punch list. Pecan Branch Interceptor: This project is complete. Still need to plant a couple of trees. Water Quality Ponds: Closing for the land swap is scheduled for November 29, 2006. EARZ II: This project is complete. Action: NONE Consideration and possible action to recommend renewal of the contract between the City C. of Georgetown and National Tree Expert Company, Inc., to provide electric system right-of-way clearing services. -- Mike Mayben Discussion: Mayben present this item. National Tree Expert Co. Inc., of Burnet, Texas, provides electric systems right-of-way-clearing services. The contract allows for annual renewal each year for a five year period and this will be the first year of that renewal. National Tree has three staff members who hold National Arborists' Certifications to ensure proper tree trimming procedures. Action: Motion by Young, seconded by Eason to renew the contract between the City of Georgetown and National Tree Expert, Co., Inc. Approved 6-0 (Cunningham absent) Consideration of possible recommendation to award a contract to H. Deck Construction of D. Round Rock, Texas for the rehabilitation of Main Street between 9th Street and University and to establish a project budget of $1,360,000.00.-- Mark Miller Discussion: Benz presented this item for Mr. Miller. This project is to rehabilitate the street, sidewalks, water & wastewater mains, and streetscape improvements. The low bidder for this project was H . Deck Construction of Round Rock, Texas. Action: Motion by Gavurnik, seconded by Kostka to award a contract to H. Deck Construction of Round Rock, Texas for the rehabilitation of Main Street between 9th Street and University and to establish a project budget of $1,360,000.00. Approved 6-0 (Cunningham absent) Consideration and possible recommendation to award a contract to Keystone Construction, E. Inc. of Austin, Texas for the construction of the Southside WTP Piping Improvements and to establish a project budget of $86,000.00. -- Glenn Dishong Discussion: Dishong presented this item. The project will improve the plant reliability by replacing the existing 18" PVC backwash piping and fittings with 18" stainless steel piping and fittings. Action: Motion by Young, seconded by Gavurnik to award a contract to Keystone Construction, Inc. of Austin, Texas for the construction of the Southside WTP Piping Improvements and to establish a project budget of $86,000.00 Approved 6-0 (Cunningham absent) Consideration and possible recommendation to approve a contract amendment between F. the City of Georgetown and Camp, Dresser, and McKee, Inc., for professional services related to the design of the Rock Street Lift Station Relief Line for $107,200.00. -- Glenn Dishong Discussion: Dishong presented this item. This contract amendment provides for the necessary design, engineering, construction management, surveying, geotechnical, archaeology, geologic assessments and regulatory submittals for the installation of the necessary collection main to allow removal of the Rock Street Lift Station. Action: Motion by Eason, seconded by Young to approve a contract amendment between the City of Georgetown and Camp, Dresser, and McKee, Inc., for professional services related to the design of the Rock Street Lift Station Relief Line for $107,200.00. Approved 6-0 (Cunningham absent) Consideration and possible recommendation to approve a contract amendment between G. the City of Georgetown and Camp, Dresser, and McKee, Inc. (CDM) for professional services related to the design of the San Gabriel Wastewater Improvements for $799,500.00. -- Glenn Dishong Discussion: Dishong presented this item . This contract amendment provides for the necessary design, engineering, construction management, surveying, geotechnical, and regulatory submittals for the construction of the San Gabriel Wastewater improvements, which includes Smith Branch to San Gabriel Interceptor and a new regional lift station near the intersection of the San Gabriel Rive and Hwy 130. This project will expand the wastewater collection capacity in the Dove Springs collection basin by providing a major collection main and lift station to replace the existing Smith Branch lift station that is operating near full capacity. The new lift station will be sized to fully utilize the treatment capacity of the Dove Spring WWTP, and it will have the future expandability to pump wastewater to the Pecan Branch WWTP and San Gabriel WWTP. Full utilization of existing capacity at each of the three treatment plants will defer the construction of the Mankins Branch WWTP. Action: Motion by Gavurnik, seconded by Young to approve a contract amendment between the City of Georgetown and Camp , Dresser, and McKee, Inc. (CDM) for professional services related to the design of the San Gabriel Wastewater Improvements for $799,500.00. Approved 6-0 (Cunningham absent) Consideration and possible recommendation to approve a contract amendment between H. the City of Georgetown and Camp, Dresser, and McKee, Inc. (CDM) for professional services related to the design of Smith Branch West Fork Interceptor for $155,050.00 -- Glenn Dishong Discussion: Dishong presented this item. This amendment provides the expedited design, engineering, bidding services construction management , surveying, geotechnical, archaeological and regulatory services and submittals for the construction of the Smith Branch West Fork Interceptor. Action: Motion by Eason, seconded by Young to approve a contract amendment between the City of Georgetown and Camp, Dresser, and McKee, Inc. (CDM) for professional services related to the design of Smith Branch West Fork Interceptor for $155,050.00 Approved 6-0 (Cunningham absent) Consideration and possible recommendation to approve a contract amendment between I. the City of Georgetown and Kasberg, Patrick & Associated (KPA) for professional services related to the design of Austin Avenue Water and Wastewater Improvements in the amount of $110,000.00 Glenn Dishong Discussion: Dishong presented this item. The contract amendment provides for the necessary design, engineering, construction management, surveying, geotechnical, and regulatory submittals for the upgrade of the existing water & wastewater infrastructure with the Austin Ave, right of way. Action: Motion by Eason, seconded by Gavurnik to approve a contract amendment between the City of Georgetown and Kasberg , Patrick & Associated (KPA) for professional services related to the design of Austin Avenue Water and Wastewater Improvements in the amount of $110,000.00. Approved 6-0 (Cunningham absent) Consideration and possible recommendation to approve a contract amendment between J. the City of Georgetown and Camp, Dresser, and McKee, Inc. (CDM) for professional services related to the Northlands WWTP Permit Application for $55,000.00. -- Glenn Dishong Discussion: Dishong presented this item. The contract amendment provides for the necessary regulatory submittals including wastewater treatment plant permit application, archaeological and environmental assessments to allow the issuance of the TPDES discharge permit for the Northlands WWTP to provide wastewater treatment for properties situated north of Sun City - Somercrest Hills/Cowan Springs. Action: Motion by Gavurnik, seconded by Kostka to approve a contract amendment between the City of Georgetown and Camp , Dresser, and McKee, Inc. (CDM) for professional services related to the Northlands WWTP Permit Application for $55,000.00. Approved 6-0 (Cunningham absent) Discussion and possible action to recommend a proposed new Wastewater rate structure to K. the City Council. -- Micki Rundell Discussion: Rundell present this item. A power point presentation was given to the Board members. Full discussion is on disk. Action: Motion by Gavurnik, seconded by Hunnicutt to bring the proposed new Wastewater rate structure to Council. Approved 6-0 (Cunningham absent) Motion by Young, seconded by Gavurnik to adjourn. Approved 6-0 (Cunningham absent) Adjournment The meeting was adjourned at 03:20 PM. Approved :Attest: _______________________________________________ Doug Smith - Chair Jack Hunnicutt - Secretary Notice of Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, October 17, 2006 The Georgetown Utility System Advisory Board will meet on Tuesday, October 17, 2006 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Utility System Advisory Board Members: Doug Smith - Chair, Robert Kostka - Vice Chair, Jack Hunnicutt - Secretary, Patty Eason, John Gavurnik, Kendall Young, Mike Cunningham Georgetown Utility System Advisory Board meetings are held on the third Tuesday of each month at 02:00 PM. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to approve the minutes from the special Board meeting A. held September 7, 2006 and from the regular meeting held on September 20, 2006 -- Jana Kern Review of the Project Progress Report and timelines (including but not limited to items B. listed). -- Michael Hallmark/Tom Benz Consideration and possible recommendation of the Water Services agreement between the C. City, Parkside at Mayfield Ranch, Ltd., and Parkside at Mayfield Ranch Municipal Utility District (MUD).-- Glenn Dishong Consideration and possible recommendation to amend the Water Services agreement D. between the City , The Highlands at Mayfield Ranch, Ltd., and Highlands at Mayfield Ranch Municipal Utility District (MUD).-- Glenn Dishong Consideration and possible recommendation to approve a contract amendment between E. the City of Georgetown and Camp, Dresser, and McKee, Inc. for professional services related to the design of the South Fork Wastewater Interceptor for $101,015.00. -- Glenn Dishong EXECUTIVE SESSION: CALLED TO ORDER In compliance with the Open Meetings Act, Chapter 551, Government Code , Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows Sec.551.086 Competitive Matters The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matters or take action on a "competitive matter"of the Energy Services Department as provided under Section 551.086. Discussion and update to the Board regarding Power Supply options. -- Jim Briggs F. Consideration and possible recommendation related to the City of Georgetown Energy G. Services Department marketing for renewable programs and surge protection program.-- Mike Mayben Return to Regular Session Action from executive session if required. Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2006, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, October 17, 2006 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday , October 17, 2006. Board Members Present: Doug Smith, Robert Kostka, Jack Hunnicutt, Patty Eason, Kendall Young, Mike Cunningham Board Members Absent: John Gavurnik Staff Present: Paul Brandenburg, Jim Briggs, Jana Kern, Tom Benz, Glenn Dishong, Mike Mayben Joe Lara, OTHERS PRESENT: Blake McGee of Blake McGee Company Minutes Regular Meeting Meeting called to Order by Mr. Doug Smith on Tuesday, October 17, 2006 @ 2:00 p.m. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to approve the minutes from the special Board meeting A. held September 7, 2006 and from the regular meeting held on September 20, 2006 -- Jana Kern Discussion: None Action: Motion by Kostka, seconded by Cunningham to approve minutes as written for both meetings. Approved 6-0 (John Gavurnik absent) Review of the Project Progress Report and timelines (including but not limited to items B. listed). -- Michael Hallmark/Tom Benz Discussion: Benz gave the Project Progress Report: Dove Springs WWTP: The belt press is on line, but needs some modifications to the conveyor. Existing process structure aeration equipment work is complete and ready to be put on line. West Loop: About half of the 24" water line is installed. Rock saw was scheduled to completion on 10/10/06. Pecan Branch Interceptor: Contractor is complete with this project. Line is in service and need to plant a couple of trees . Downtown Regional Water Quality Ponds : Still working on the land swap issues. EARZ II: Insituform has completed about 25% of the project. Also doing some rehab on manholes. Solid Waste Focus Group: Briggs updated the Board about the first Focus Group meeting. This group was very open and we had very good discussions. One thing this group was very adamant about - did not want to transition to a different company. Next meeting will be held Friday, October 20, 2006 at Sun City. Berry Creek Section One: We sent out a survey to the home owners in Section One. We have received quite a range of feed back, on wastewater services from Section One. If the City were to put the infrastructure in and put the line in, at its cost, there are still reservations of homeowners to connect. There are other homeowners that say go ahead and make this line available but we still will not connect. Some homeowners say, when my system fails we will look into connecting. We are still working on this and moving forward, but we are not sure where this will end up. Action: None Consideration and possible recommendation of the Water Services agreement between the C. City, Parkside at Mayfield Ranch, Ltd., and Parkside at Mayfield Ranch Municipal Utility District (MUD).-- Glenn Dishong Discussion: Dishong presented the item. Staff has been working with the developer to determine the water infrastructure requirements needed to serve a little over 1100 connections to the water system . The developer will be doing water line extensions from the existing 16" line that is on Leander Road and connect up to the south to Parkside. The City will receive a water impact fee for all of the connections within the District, along with the offsite pipe connection, and all of the internals. Wastewater services will be provided by Brushy Creek System/Cedar Park. The Developer will set aside a site for an elevated storage tank in Parkside, but what the City needs before the tank and tank site, is to have the Escalera tank built. The City has constructed this agreement to have the Developer cost share in the Escalera tank, so we can have an elevated storage tank in the area. Then the site that was set aside, will still be preserved for The City in Parkside, for another elevated storage tank. That tank won't be built until they develop Mayfield . It was asked how this development will impact the ABG Development. Dishong stated that this doesn't really impact the ABG Development. Kostka asked if this development would have an impact on the existing infrastructure. Dishong stated, we have anticipated this level of development so there is no additional impact to the plan. Smith asked are there anymore MUD's that possible could come into our water CCN? Dishong stated that he did not believe anymore would be coming in. Action: Motion by Cunningham, seconded by Eason to approve the Water Services agreement between the City, Parkside at Mayfield Ranch, Ltd., and Parkside at Mayfield Ranch Municipal Utility District. Approved 6-0 (Gavurnik absent) Consideration and possible recommendation to amend the Water Services agreement D. between the City , The Highlands at Mayfield Ranch, Ltd., and Highlands at Mayfield Ranch Municipal Utility District (MUD).-- Glenn Dishong Discussion: Dishong presented this item. The City executed an agreement with The Highlands at Mayfield Ranch, Ltd. on July 6, 2005. The agreement provides for water service to 1,250 lots located outside the City's ETJ, but within the City 's water service area. Under the terms of the original agreement, the developer was required to construct a 500,000 gallon elevated storage tank after the 251st connection to the City’s system. The agreement anticipated the existence of the Escalera Elevated Storage Tank, constructed by another developer. Recent changes in the progress of development along Leander Road as well as changes to the CIP have resulted in the need for an amendment to the original agreement whereby the developer will cost participate in the construction of the Escalera Elevated Storage tank. Developer will pay for its proportional share of tank capacity (approximately 25%) and the City will construct a Parkside Elevated Storage Tank at some later date in accordance with its CIP Plan. Cunningham asked what would this do to the pumping station. Dishong stated that the pumping station is going to be upgraded by Escalera. We also have the potential to put in an additional pumping station a little west of on Leander Road . Action: Motion by Eason, seconded by Kostka to amend the Water Services agreement between the City , The Highlands at Mayfield Ranch, Ltd., and Highlands at Mayfield Ranch Municipal Utility District. Approved 6-0 (Gavurnik absent) Consideration and possible recommendation to approve a contract amendment between E. the City of Georgetown and Camp, Dresser, and McKee, Inc. for professional services related to the design of the South Fork Wastewater Interceptor for $101,015.00. -- Glenn Dishong Discussion: Dishong presented this item. This contract amendment provides for the necessary preliminary engineering, design, and surveying work related to the installation of the South Fork Wastewater Interceptor from the Wolf Ranch Lift Station to the western property boundary of the Simon Property. The interceptor will be designed for the Georgetown full build-out of approximately 24,000 connections. Action: Motion by Cunningham, seconded by Hunnicutt to approve a contract amendment between the City of Georgetown and Camp , Dresser, and McKee, Inc. for professional services related to the design of the South Fork Wastewater Interceptor for $101,015.00. Approved 6-0 (Gavurnik absent) Motion Young seconded by Hunnicutt that items F & G are competitive matters. Approved 6-0 (Gavurnik absent) EXECUTIVE SESSION: CALLED TO ORDER Called to order by Smith on Tuesday, October 17, 2006 at 2:40 p.m In compliance with the Open Meetings Act, Chapter 551, Government Code , Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows Sec.551.086 Competitive Matters The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matters or take action on a "competitive matter"of the Energy Services Department as provided under Section 551.086. Discussion and update to the Board regarding Power Supply options. -- Jim Briggs F. Discussion on disk Consideration and possible recommendation related to the City of Georgetown Energy G. Services Department marketing for renewable programs and surge protection program.-- Mike Mayben Discussion on disk Return to Regular Session Returned to regular session at 3:20 p.m. Action from executive session if required. Action from Item "F": None Action from Item "G": None Motion by Young, seconded by Kostka to adjourn meeting. Approved 6-0 (Gavurnik absent) Adjournment The meeting was adjourned at 03:30 PM. Approved :Attest: _______________________________________________ Doug Smith - Chair Jack Hunnicutt - Secretary Notice of Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Wednesday, September 20, 2006 The Georgetown Utility System Advisory Board will meet on Wednesday, September 20, 2006 at 11:30 AM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Utility System Advisory Board Members: Doug Smith - Chair, Robert Kostka - Vice Chair, Jack Hunnicutt - Secretary, Patty Eason, John Gavurnik, Kendall Young, Mike Cunningham Georgetown Utility System Advisory Board meetings are held on the third Tuesday of each month at 02:00 PM. Call to Order at 11:30 AM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to approve the minutes from the regular Board meeting held A. August 15, 2006 -- Jana Kern Review of the Project Progress Report and timelines (including but not limited to items listed). -- B. Michael Hallmark/Tom Benz Consideration and possible recommendation to award the bid for the 2006 Sidewalk Improvement C. contract to H. Deck Construction, of Round Rock, Texas, and to set a project budget of $95,792.50. -- Mark Miller Consideration and possible recommendation to award the contract for the construction of 1,220 linear D. feet of curb and gutter at the Old Mill Village Construction site located at 17th and Leander Street. -- Mark Miller Consideration and possible recommendation to award the bid for the 2006 Street Overlay Contract to E. H. Deck Construction Company, of Round Rock, Texas, and to set a project budget of $1,400,000.00 -- Mark Miller Consideration and possible recommendation of award of the City's annual Water and Wastewater F. Pipe & Fittings, Bid No. 26039, for $152,963.00 to various bidders. -- Glenn Dishong Consideration and possible recommendation to approve the purchase of Bioxide Chemicals from G. Siemens Water Technologies of Sarasota, Florida, in an amount not to exceed $65,000.00. -- Glenn Dishong Consideration and possible recommendation to reconcile the contract between the City and H. Operations Management International (OMI) for the management, operation, and maintenance of its water treatment facilities for fiscal year 2005-2006 for an amount not to exceed $56,000.00. -- Glenn Dishong Consideration and possible recommendation to amend the contract between the City and Operations I. Management International (OMI) for the management, operation, and maintenance of its water treatment facilities for fiscal year 2006-2007 and to set an annual operating budget of $1,155,531.00. -- Glenn Dishong Consideration and possible recommendation to amend the contract between the City and the Brazos J. River Authority (BRA) for the management, operation, and maintenance of its wastewater treatment facilities for fiscal year 2006-2007 and to set an annual operating budget of $1,133,820.75. -- Glenn Dishong Consideration and possible recommendation to approve the annual Cost of Service Study and K. recommend the transfer of 2.36 MGD of plant capacity in accordance with the Water Service, Water Rights, and Facility Ownership Contract between the City of Georgetown and Chisholm Trail Special Utility District relating to the Lake Water Treatment Plant. -- Glenn Dishong Consideration and possible recommendation to renew the contract with H. Deck Construction L. Company, of Round Rock Texas for the Water Main Repair & Water Service & Valve Replacement for an amount not to exceed $250,000.00 -- Glenn Dishong Discussion and possible recommendation concerning wastewater service in the South San Gabriel M. basin and more specifically consideration of recommending a development agreement with ABG Developers.-- Glenn Dishong. Consideration and possible recommendation for approval of the contract with Lower Colorado River N. Authority (LCRA) for the purchase of electric distribution and transmission materials for FY2006/2007 from Techline in accordance with the LCRA Electric Material Acquisition Program.-- Mike Mayben Consideration and possible recommendation for the award of a bid for electric wire to Techline, Ltd. O. and Texas Electric Cooperative in the estimated amount of $1,350,000.00. --Mike Mayben Discussion and possible recommendation on issues regarding the City's solid waste disposal contract.P. -- Micki Rundell, Jim Briggs EXECUTIVE SESSION: CALLED TO ORDER In compliance with the Open Meetings Act, Chapter 551, Government Code , Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows Sec.551.086 Competitive Matters The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matters or take action on a "competitive matter"of the Energy Services Department as provided under Section 551.086. Discussion and update to the Board regarding Power Supply options. Jim BriggsQ. Consideration and recommendation for extension of the contract between McCord Engineering, and R. Georgetown Utility Systems, to provide engineering services related to the planning, design, and review of the City's electric system improvements, system construction, system expansion (due to development), and system mapping. -- Michael W. Mayben Certificate of Posting I, Laura Wilkins, Deputy City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2006, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Laura Wilkins, Deputy City Secretary Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Wednesday, September 20, 2006 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Wednesday , September 20, 2006. Board Members Present: Doug Smith, Robert Kostka, Kendall Young, John Gavurnik Board Members Absent: Mike Cunningham, Patty Eason, Jack Hunnicutt Staff Present: Paul Brandenburg, Jim Briggs, Tom Yantis, Jana Kern, Tom Benz, Mark Miller, Glenn Dishong, Mike Mayben, Micki Rundell, Michael Hallmark, Marsha Iwers, Jimmy Sikes, Joe Lara Others Present: Verna Browning, Rick Fraumann, Paul Gregory & Bob Gregory - Texas Disposal System, Leo Wood - Waste Management, Gene Chisum - OMI, Kelly Bell - Bury & Partners, Marcus Moreno - ABG, Sam Pfister, Kerry Russell Minutes Regular Meeting Regular meeting called to order by Mr. Doug Smith 11:32 a.m. Wednesday, September 20, 2006 At 11:32 a.m. moved to Item "P" Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member , the City Manager, Assistant City Manager , City Council Member , or legal counsel for any purpose authorized by the Open Meetings Act , Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to approve the minutes from the regular Board meeting A. held August 15, 2006 -- Jana Kern Discussion: None Action: Motion by Young, seconded by Kostka to approve the minutes as written. Approved 4-0 (Mike Cunningham, Patty Eason, Jack Hunnicutt absent) Review of the Project Progress Report and timelines (including but not limited to items B. listed). -- Michael Hallmark/Tom Benz Discussion: In an effort to save time, projects were not discussed individually. Benz asked if there were any questions. Two questions were asked, I added those questions to the projects they related to. The information on the projects below are from the project sheets that were in the packet. West Loop: The contractor is complete with the spot digging and waiting on the rock saw to move on to the site. Dove Springs WWTP: The belt press was started up on September 7, 2006. Lift station testing on pump #3 was done on September 12, 2006. Smith asked what is the status of the old unit. Benz stated that Steger and Bizzell inspected the old unit and we are waiting for their report. Smith asked why the engineers, that did the original design, are doing the inspection. Briggs stated that as part of the original agreement, when the original unit was taken down we would invite the design engineers to do and inspection. We will also have our own consultant - CDM- take a look at the unit. Pecan Branch Interceptor: The contractor is about 75% complete on the installation of the wastewater line. Downtown Regional Water Quality Ponds : Still working on issues with the land swap. Kostka wanted to know if there were any thoughts about mosquito control for the ponds. Hallmark stated that the ponds are not designed to hold water all the time. Benz mentioned that mosquitos should not be a problem as long and the ponds are maintained properly. EARZ Phase III: The contractor is cleaning and videoing the lines to check for needed point repairs. Action: None Consideration and possible recommendation to award the bid for the 2006 Sidewalk C. Improvement contract to H. Deck Construction, of Round Rock, Texas, and to set a project budget of $95,792.50. -- Mark Miller Discussion: Miller presented this item. This project will install new sidewalks and ramps on W4th Street, MLK, Jr. Ave., and W 17th Street. Action: Motion by Young, seconded by Gavurnik to award the 2006 Sidewalk Improvement contract to H. Deck Construction, and to set a project budget of $95,792.50. Approved 4-0 (Cunningham, Eason & Hunnicutt absent) Consideration and possible recommendation to award the contract for the construction of D. 1,220 linear feet of curb and gutter at the Old Mill Village Construction site located at 17th and Leander Street. -- Mark Miller Discussion: Miller presented this item. This project will add curb and gutter for the Habitat for Humanity project located at 17th Street and Leander Street. The low bidder for this project was H. Deck Construction Company of Round Rock Texas, with a bid of $99,286.00 plus the add alternate in the amount of $4,800.00 for a total of $104,086.00. Action: Motion by Young, seconded by Gavurnik to award the contract to H. Deck Construction Company in the amount of $104,086.00 for the installation of 1,220 linear feet of curb and gutter. Approved 4-0 (Cunningham, Eason & Hunnicutt absent) Consideration and possible recommendation to award the bid for the 2006 Street Overlay E. Contract to H. Deck Construction Company, of Round Rock, Texas, and to set a project budget of $1,400,000.00 -- Mark Miller Discussion: Miller presented this item. Bids were received on August 22, 2006. Of the six contractors that picked up plans only two bids were turned in. The base bid was for $1,094,330.00 with an add alternate bid of $146,650.00. We are setting a project budget of $1,400,000.00. Action: Motion by Kostka, seconded by Gavurnik to award the 2006 Street Overlay to H. Deck Construction Company and to set a project budget of $1,400,000.00. Approved 4-0 (Cunningham, Eason & Hunnicutt absent) Consideration and possible recommendation of award of the City's annual Water and F. Wastewater Pipe & Fittings, Bid No. 26039, for $152,963.00 to various bidders. -- Glenn Dishong Discussion: Dishong presented this item . Bids were received on August 14, 2006. Nine companies were contacted to provide bids; four companies responded with a bid. This bid is for parts and supplies used for maintenance and repair of the water distribution and wastewater collection systems. Purchases will be made throughout the year on an as needed basis to maintain stock levels. Action: Motion by Gavurnik, seconded by Young to award the City's annual Water and Wastewater Pipe & Fittings, Bid No. 26039, for $152,963.00 to various bidders. Approved 4-0 (Cunningham, Eason & Hunnicutt absent) Consideration and possible recommendation to approve the purchase of Bioxide Chemicals G. from Siemens Water Technologies of Sarasota, Florida, in an amount not to exceed $65,000.00. -- Glenn Dishong Discussion: Dishong presented this item. Bioxide chemicals are used for wastewater odor control. The City has been using this chemical for odor control since July 1999. Siemens Water Technologies is a sole provider for Bioxide. Action: Motion by Smith, seconded by Kostka to approve the purchase of Bioxide Chemicals from Siemens Water Technologies of Sarasota, Florida, in an amount not to exceed $65,000.00. Approved 4-0 (Cunningham, Eason & Hunnicutt absent) Consideration and possible recommendation to reconcile the contract between the City H. and Operations Management International (OMI) for the management, operation, and maintenance of its water treatment facilities for fiscal year 2005-2006 for an amount not to exceed $56,000.00. -- Glenn Dishong Discussion: Dishong presented this item. The annual contract for the period from October 1, 2005 to September 30, 2006 was to provide for the treatment of 3,300 million gallons of water with a maintenance budget of $65,000.00. The total production, for this time period, is estimated to be 4,450 million gallons. This will result in a volumetric cost adjustment of $53,245.00. Staff is requesting a reconciliation of the OMI contract for FY 05/06 for an amount not to exceed $56,000.00 Action: Motion by Gavurnik, seconded by Kostka to approve the reconciliation of the OMI contract for FY 05/06 for an amount not to exceed $56,000.00. Approved 4-0 (Cunningham, Eason & Hunnicutt absent) Consideration and possible recommendation to amend the contract between the City and I. Operations Management International (OMI) for the management , operation, and maintenance of its water treatment facilities for fiscal year 2006-2007 and to set an annual operating budget of $1,155,531.00. -- Glenn Dishong Discussion: Dishong presented this item. This fourth amendment will increase the scope of the contract to have OMI provide additional staffing during the peak projection periods. Increases the annual price as a result of specified indices. Also increases the maintenance budget. The annual contract is for the period starting October 1, 2006 to September 30, 2007. The contract will provide for the treatment of 4,000 million gallons of water. Action: Motion by Gavurnik, seconded by Kostka to amend the contract between the City and Operations Management International (OMI) for the management, operation, and maintenance of its water treatment facilities for fiscal year 2006-2007 and to set an annual operating budget of $1,155,531.00. Approved 4-0 (Cunningham, Eason & Hunnicutt absent) Consideration and possible recommendation to amend the contract between the City and J. the Brazos River Authority (BRA) for the management, operation, and maintenance of its wastewater treatment facilities for fiscal year 2006-2007 and to set an annual operating budget of $1,133,820.75. -- Glenn Dishong Discussion: Dishong presented this item. This fourth amendment will encompass the following changed to the contract: increases the annual price as a result of the increase in the volume of wastewater to be treated and increases the maintenance budget. The annual contract is for the period starting October 1, 2006 to September 30, 2007. The contract will provide for the treatment of 1,325 million gallons of wastewater. Action: Motion by Kostka seconded by Young to amend the contract between the City and the Brazos River Authority (BRA) for the management, operation, and maintenance of its wastewater treatment facilities for fiscal year 2006-2007 and to set an annual operating budget of $1,133,820.75. Approved 4-0 (Cunningham, Eason & Hunnicutt absent) Consideration and possible recommendation to approve the annual Cost of Service Study K. and recommend the transfer of 2.36 MGD of plant capacity in accordance with the Water Service, Water Rights, and Facility Ownership Contract between the City of Georgetown and Chisholm Trail Special Utility District relating to the Lake Water Treatment Plant. -- Glenn Dishong Discussion: Dishong presented this item. The Water Service, Water Rights and Facility Ownership Contract between the City of Georgetown and Chisholm Trail Special Utility District (CTSUD) dated Feb. 23, 1999 provides CTSUD with an ownership interest in the Lake Georgetown Water Treatment Plant upon request in exchange for service area (CCN) concessions, subject to certain limits. CTSUD has requested an increase in its ownership share from 2.0 MGD to 4.36 MGD of off peak plant capacity, the final transfer allowed by the contract. Action: Motion by Kostka seconded by Gavurnik to approve the annual Cost of Study and transfer of an additional 2.36 MGD of off-peak Lake Water Treatment Plant capacity to CTSUD on October 1, 2006. Approved 4-0 (Cunningham, Eason & Hunnicutt absent) Consideration and possible recommendation to renew the contract with H. Deck L. Construction Company, of Round Rock, Texas for the Water Main Repair & Water Service & Valve Replacement for an amount not to exceed $250,000.00 -- Glenn Dishong Discussion: Dishong presented this item. Bids were received on April 18, 2006 for water main repairs, water service and valve replacement for FY 05/06. Contract was awarded to H. Deck Construction Company with an option to renew at the bid unit prices upon mutual agreement for up to two additional years. H. Deck has agreed to renew the contract at the bid unit prices for an additional year from October 1, 2006 to September 30, 2007. Action: Motion by Gavurnik, seconded by Young to renew the contract with H. Deck Construction Company, of Round Rock, Texas for the Water Main Repair & Water Service & Valve Replacement for an amount not to exceed $250,000.00 Approved 4-0 (Cunningham, Eason & Hunnicutt absent) Discussion and possible recommendation concerning wastewater service in the South San M. Gabriel basin and more specifically consideration of recommending a development agreement with ABG Developers.-- Glenn Dishong. Discussion: Briggs and Dishong presented this item. Some of the discussion points: ABG Developers will develop the subdivision in accordance with the Unified Development Code (UDC) using Conservation Design Standards. Traffic Impact Analysis required. Water Service by GUS: Pays current impact fees per service unit, developer to upgrade Leander Pump Station prior to the 250 connections, City to build elevated storage tank prior to 250 connections. Wastewater Service by GUS: Pays current impact fees for South Fork per service unit, developer to construct South Fork Interceptor per cost reimbursement agreement. ABG will guarantee debt service with schedule of impact fee payments. Developer reimbursed using impact fees as source of funds. Cost to the City for the oversize line will be about !,600,000.00 Staff recommends that we oversize the line to the Georgetown Final Size . Action: Motion by Kostka, seconded by Young that we recommend to Council, the upsize version of the line with the inclusion of the guarantee for debt coverage. Approved 4-0 (Cunningham, Eason & Hunnicutt absent) Move to Item "A" at 12:23 p.m. Consideration and possible recommendation for approval of the contract with Lower N. Colorado River Authority (LCRA) for the purchase of electric distribution and transmission materials for FY2006/2007 from Techline in accordance with the LCRA Electric Material Acquisition Program.-- Mike Mayben Discussion: Mayben presented this item. The approval of this contract will allow the City of Georgetown to continue the periodic purchases of electric distribution and electric transmission material directly from Techline. Techline is the vendor awarded the Electric Material Acquisition Services Contract by LCRA. By using this agreement, the City will be able to take advantage of lower prices and stock availability to do volume purchasing. Items will be purchased through this agreement on an as needed basis and will be stocked in the City's warehouse. Action: Motion by Young, seconded by Gavurnik to approve a contract with Lower Colorado River Authority (LCRA) for the purchase of electric distribution and transmission materials for FY2006/2007 from Techline in accordance with the LCRA Electric Material Acquisition Program. Approved 4-0 (Cunningham, Eason & Hunnicutt absent) Consideration and possible recommendation for the award of a bid for electric wire to O. Techline, Ltd. and Texas Electric Cooperative in the estimated amount of $1,350,000.00. --Mike Mayben Discussion: Mayben presented this item. Bids were received for the purchase of electric wire for a one-year period with the option to renew for five additional one year periods. Staff is recommending to award this bid to the low bidders submitting a satisfactory and conforming bid. The electric wire included in this bid will be used on an as needed basis. Action: Motion by Smith, seconded by Gavurnik to award the bid for electric wire to Techline, Ltd. and Texas Electric Cooperative in the estimated amount of $1,350,000.00. Approved 4-0 (Cunningham, Eason & Hunnicutt absent) Discussion and possible recommendation on issues regarding the City's solid waste P. disposal contract.-- Micki Rundell, Jim Briggs Discussion: Briggs gave a power point presentation to the group. Would like to create focus groups so they can help us determine - level of service, community standards, cost benefits and attitudes towards conservation and recycling. Focus groups will include - Sun City, large/small businesses, developers/builders, home owners associations (HOA's), City of Georgetown departments: Streets, Parks & Utilities. Time line for these focus groups will October to December. Action: Smith nominated Young to be the GUS Board Representative for the Focus Groups , seconded by Kostka. Young accepted Approved 4-0 (Cunningham, Eason & Hunnicutt absent) Action: Motion by Kostka, seconded by Young that the Solid Waste Plan be brought to Council and to set up focus groups. Approved 4-0 (Cunningham, Eason & Hunnicutt absent) Moved to Item "M" at 11:53 a.m. Motion by Gavurnik, seconded by Young that Items "Q" & "R" are competitive matters under sec.551.086. Approved 4-0 (Cunningham, Eason & Hunnicutt absent) EXECUTIVE SESSION: CALLED TO ORDER Executive session called to order by Smith at 1:13 p.m. on Wednesday, September 20, 2006. In compliance with the Open Meetings Act, Chapter 551, Government Code , Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows Sec.551.086 Competitive Matters The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matters or take action on a "competitive matter"of the Energy Services Department as provided under Section 551.086. Discussion and update to the Board regarding Power Supply options. Jim BriggsQ. Discussion on tape Consideration and recommendation for extension of the contract between McCord R. Engineering, and Georgetown Utility Systems, to provide engineering services related to the planning, design, and review of the City's electric system improvements, system construction, system expansion (due to development), and system mapping. -- Michael W. Mayben Discussion on tape Regular Session called back to order on Wednesday, September 20, 2006 at 1:30 p.m. Action from Executive session if needed. Action from Item "Q": None Action from Item "R": Motion by Gavurnik seconded by Young to extend the contract between McCord Engineering and Georgetown Utility Systems , for engineering services related to the planning, design, and review of the City's electric system improvements, systems construction, system expansion, and system mapping. Approved 4-0 (Cunningham, Eason & Hunnicutt absent) Motion by Young seconded by Kostka to adjourn meeting. Approved 4-0 (Cunningham, Eason & Hunnicutt absent) Adjournment The meeting was adjourned at 01:35 PM. Approved :Attest: _______________________________________________ Doug Smith - Chair Jack Hunnicutt - Secretary Notice of Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Thursday, August 17, 2006 The Georgetown Utility System Advisory Board will meet on Thursday, August 17, 2006 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Utility System Advisory Board Members: Doug Smith - Chair, Robert Kostka - Vice Chair, Jack Hunnicutt - Secretary, Patty Eason, John Gavurnik, Kendall Young, Mike Cunningham Georgetown Utility System Advisory Board meetings are held on the third Thursday of each month at 02:00 PM. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act , Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to approve the minutes from the regular Board A. meeting held July 18, 2006 and the Special meeting held on July 25, 2006. -- Jana Kern Review of the Project Progress Report and timelines (including but not limited to B. items listed). -- Michael Hallmark/Tom Benz Consideration and possible recommendation to approve the purchase of Bioxide C. Chemicals from U.S. Filter/Davis Process Product, of Sarasota, Florida, in an amount not to exceed $65,000.00. -- Glenn Dishong Consideration and possible recommendation for the award of the annual bid for D. electric metering material to various bidders. -- Mike Mayben/Marsha Iwers EXECUTIVE SESSION In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Competitive Matters Sec.551.086 The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matters or take action on a “competitive matter” of the Energy Services Department as provided under Section 551.086 Discussion and possible action to recommend the proposed Electric rate increases to E. the City Council as part of the 2006/07 Annual Operating Plan.-- Micki Rundell Return to Regular Session: Action from Executive Session if necessary. Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2006, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Thursday, August 17, 2006 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Thursday , August 17, 2006. Board Members Present: Robert Kostka, John Gavurnik, Kendall Young, Mike Cunningham Board Members Absent: Doug Smith, Patty Eason, Jack Hunnicutt Staff Present: Jim Briggs, Paul Brandenburg, Jana Kern, Michael Hallmark, Tom Benz, Micki Rundell, Glenn Dishong, Michael Mayben, Marsha Iwers Minutes Regular Meeting Regular meeting called to order by Robert Kostka on Thursday August 17, 2006 @ 2:00 p.m. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act , Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to approve the minutes from the regular Board A. meeting held July 18, 2006 and the Special meeting held on July 25, 2006. -- Jana Kern Discussion: None Action: Motion by Young, seconded by Gavurink to approve the minutes from the meeting held on July 18, 2006, & July 25, 2006. Approved 4-0 (Doug Smith, Patty Eason, Jack Hunnicutt absent) Review of the Project Progress Report and timelines (including but not limited to B. items listed). -- Michael Hallmark/Tom Benz Discussion: Hallmark presented the monthly project report: West Loop: Construction began on Aug. 7, 2006. The contractor is spot digging existing utilities. Rock Saw is scheduled to move on site next week. Central Tank Rehab: This project is complete. Dove Springs WWTP : The new process structure is on line. Installation of equipment in the existing aeration basin is complete. Lift station pump #3 to be installed on August 18, 2006. Pecan Branch Interceptor: All of the rock sawing is complete. The boring across Lakeway Dr. is complete. Contractor to start laying the wastewater main , the week of August 21, 2006. Cunningham commented on what a great job McLean Construction is doing. N. Austin Ave. Water: There is a scheduled walk through on August 18, 2006. Downtown Regional Water Quality Ponds: Working on issues with the land swap. EARZ III: The Pre-construction meeting was on August 4, 2006, and the contractor was given notice to proceed. Action: None Consideration and possible recommendation to approve the purchase of Bioxide C. Chemicals from U.S. Filter/Davis Process Product, of Sarasota, Florida, in an amount not to exceed $65,000.00. -- Glenn Dishong Discussion: Dishong presented this item. Earlier this year we had an item approved for the purchase of $50,000 worth of Bioxide chemicals. We thought that was all we would need for this year, unfortunately we miss judge this slightly. We would like your recommendation to go forward on to Council for an additional $15,000. U. S. Filter is a sole source provider of Bioxide. This chemical is used to help control wastewater odor. Action: Motion by Young, seconded by Cunningham to approve the purchase of Bioxide Chemicals from U.S. Filter/Davis Process Product, of Sarasota, Florida, in an amount not to exceed $65,000.00. Approved 4-0 (Smith, Eason, & Hunnicutt absent) Consideration and possible recommendation for the award of the annual bid for D. electric metering material to various bidders. -- Mike Mayben/Marsha Iwers Discussion: Mayben presented the item. This is for both residential and commercial metering. The metering material will be purchased on as needed basis. Action: Motion by Gavurnik. seconded by Young for the award of the annual bid for electric metering material. Approved 4-0 (Smith, Eason, & Hunnicutt absent) Motion by Young, seconded by Cunningham that Item "E" is a Competitive Matter under Sec.551.086. Approved 4-0 (Smith, Eason, & Hunnicutt absent) EXECUTIVE SESSION Executive session called to order by Robert Kostka on Thursday, August 17, 2006 at 2:12 p.m. In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Competitive Matters Sec.551.086 The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matters or take action on a “competitive matter” of the Energy Services Department as provided under Section 551.086 Discussion and possible action to recommend the proposed Electric rate increases to E. the City Council as part of the 2006/07 Annual Operating Plan.-- Micki Rundell Discussion on Tape Return to Regular Session: Action from Executive Session if necessary. Returned to Regular Session on Thursday , August 17, 2006 at 2:43 p.m. Action from Executive Session Item E: None Motion by Young, seconded by Gavurnik to adjourn meeting. Approved 4-0 (Smith, Eason, & Hunnicutt absent) Adjournment The meeting was adjourned at 02:45 PM. Approved :Attest: _______________________________________________ Doug Smith - Chair Jack Hunnicutt - Secretary Notice of Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Special Session Tuesday, July 25, 2006 The Georgetown Utility System Advisory Board Special Session will meet on Tuesday, July 25, 2006 at 05:30 PM in the City Council Chambers Conference Room, located at 101 East 7th Street, Georgetown, TX If you need accommodations for a disability, please notify the city in advance. Georgetown Utility System Advisory Board Special Session Members: Doug Smith - Chair, Robert Kostka - Vice Chair, Jack Hunnicutt - Secretary, Patty Eason, John Gavurnik, Kendall Young, Mike Cunningham Georgetown Utility System Advisory Board Special Session meetings are held on the fouth Tuesday of each month at 05:30 PM. Call to Order at 05:30 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act , Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible recommendation to approve the purchase of pumps, repair services, and A. parts from Smith Pump Company, Inc. of Waco, Texas, in an amount not to exceed $90,000.00. Glen Dishong Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2006, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting . __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Special Session Tuesday, July 25, 2006 The Georgetown Utility System Advisory Board Special Session of the City of Georgetown, Texas, met on Tuesday , July 25, 2006. Board Members Present: Doug Smith, Patty Eason, Jack Hunnicutt, Mike Cunningham, Kendall Young, John Gavurnik Board Members Absent: Robert Kostka Staff Present: Jim Briggs, Glenn Dishong, Laura Wilkins Minutes Regular Meeting Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act , Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible recommendation to approve the purchase of pumps, repair services, and A. parts from Smith Pump Company, Inc. of Waco, Texas, in an amount not to exceed $90,000.00. Glenn Dishong DISCUSSION: Dishong presented the item. Pump failure on irrigation system. Smith Pump is the authorized service company for these pumps. We are now looking at alternate sources for pump manufacturers. Well #8 is down. This could be critical if another pump goes down it could jeopardize water service - not just irrigation service. Question about pump failures from Cunningham - answered by Dishong. Question from Young about other manufacturers - answered by Dishong. Comments from Cunningham regarding his experiences with vertical turbans on these particular pumps. Feels Smith Pump has not really addressed the failures or explained. Not a lot of confidence in Smith Pump. His opinion is that Smith Pump should be responsible to provide service. Now that we have other options, we should look into those options. Hunnicutt left the meeting at 5:53 p.m. - quorum still in place. ACTION: Motion by Cunningham, Second by Eason to approve up to $90,000 with recommendation that we consider other vendors for future pump purchases. Discussion Before the Vote: Gavurnik appreciates the comments made by Cunningham - very informative and agrees we should look at all options now that we have other options. APPROVED 5-0 (Hunnicutt and Kostka absent) MOTION TO ADJOURN: Motion by Cunningham, second by Gavurnik to adjourn the meeting Meeting adjourned at 5:59 p.m. Adjournment The meeting was adjourned at 05:59 PM. Approved :Attest: _______________________________________________ Doug Smith - Chair Jack Hunnicutt - Secretary Notice of Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, July 18, 2006 The Georgetown Utility System Advisory Board will meet on Tuesday, July 18, 2006 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Utility System Advisory Board Members: Doug Smith - Chair, Robert Kostka - Vice Chair, Jack Hunnicutt - Secretary, Patty Eason, John Gavurnik, Kendall Young, Mike Cunningham Georgetown Utility System Advisory Board meetings are held on the third Tuesday of each month at 02:00 PM. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act , Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to approve the minutes from the regular Board meeting A. held June 20, 2006. Jana Kern Review of the Project Progress Report and timelines (including but not limited to items B. listed) Michael Hallmark/Tom Benz Consideration and possible recommendation to enter into an agreement between the City C. and Operations Management International for the replacement of the Park Water Treatment Plant Filter Effluent Valves for $34,835.80. Glenn Dishong Consideration and possible recommendation to enter into an agreement between the City D. and Operations Management International for the Lake Water Treatment Plant Filter #4 repairs for $89,757.50. Glenn Dishong Consideration and possible recommendation to enter into an agreement between the City E. and Operations Management International for the Lake Water Treatment Plant Raw Water Pump #1 repairs for $63,192.50. Glenn Dishong Consideration and possible recommendation for the award of a bid for transformers to F. various vendors in the estimated amount of $1,143,280. Mike Mayben Consideration and possible recommendation to incentivize Georgetown and ETJ residents G. to convert from septic to city wastewater. Doug Smith EXECUTIVE SESSION In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Competitive Matters Sec.551.086 The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matters or take action on a “competitive matter” of the Energy Services Department as provided under Section 551.086 Consideration and possible recommendation related to the City of Georgetown power H. supply options for LCRA Price Select 2006 and 2007. Mike Mayben Consideration and possible recommendation of approval for an Electric Services I. Agreement(s) to provide Electric Service for Commercial customer(s) located within the City of Georgetown Electric CCN. Mike Mayben Return to Regular Session: Action from Executive Session if nescessary. Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2006, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, July 18, 2006 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday , July 18, 2006. Board Members Present: Doug Smith, Robert Kostka, Jack Hunnicutt, Patty Eason, John Gavurnik, Kendall Young, Mike Cunningham Board Members Absent: Staff Present: Jim Briggs, Jana Kern, Tom Benz, Michael Hallmark, Glenn Dishong, Mike Mayben, Jimmy Sikes, Joe Lara, Marsha Iwers, Other Present: Ercel Brashear - Citizen Minutes Regular Meeting Regular meeting called to order by Mr. Smith @ 2:00:30 p.m. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act , Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to approve the minutes from the regular Board meeting A. held June 20, 2006. Jana Kern Discussion: None Action: Motion by Young, seconded by Eason to approve the minutes as written . Approved 7-0 Review of the Project Progress Report and timelines (including but not limited to items B. listed) Michael Hallmark/Tom Benz Discussion: Hallmark presented the monthly progress report: 2005 Street Overlay: This project is complete. Waiting for final clean up. Gavurnik commented on what a great job the contractor did. They were very considerate, to them, when they needed to get in or out of our parking lot. West Loop: Waiting on Shelton & Shelton to get the contracts back to us so we can get them executed. Dove Springs WWTP: Force main tie-in was done on 7/11/06. This will put the new process structure on line. We are also in the process of draining the old structure. Central Tank Rehab: Exterior is about 75% complete. Scheduled completion date is 7/21/06. Pecan Branch WW Interceptor : Contractor has moved the rock saw onto the site. They are about half way through with the rock saw. N. Austin Ave. Water: Road bore work began on 7/10/06 and is now complete. The pipe has been installed across Austin Ave. They have also laid the pipe up to David Ferretti Dr. Downtown Regional Water Quality Ponds : Waiting on the contractor to get the contracts back so we can get them executed . EARZ II: Waiting on contractor to get the contracts back to us so we can get them executed. Update on the MUD Tracts: Briggs stated that Mr. Brandenburg wanted to have a work shop with City Council, before we bring this back to the GUS Board . Action: None Consideration and possible recommendation to enter into an agreement between the City C. and Operations Management International for the replacement of the Park Water Treatment Plant Filter Effluent Valves for $34,835.80. Glenn Dishong Discussion: Dishong presented this item. the current OMI contract includes a total of $65,000 for the repair and replacement of equipment at the treatment plants. The effluent valves need repair for leakage and electromechanical malfunction . Complete replacement of the valves and actuators will be more cost efficient and will result in equipment uniformity. With this replacement it will allow the Park Water Treatment Plant to operate at full capacity. Action: Motion by Gavurnik, seconded by Kostka to enter into an agreement with OMI for the replacement of the Park Water Treatment Plant Filter Effluent Valves in an amount not to exceed $34,835.80. Approved 7-0 Consideration and possible recommendation to enter into an agreement between the City D. and Operations Management International for the Lake Water Treatment Plant Filter #4 repairs for $89,757.50. Glenn Dishong Discussion: Dishong presented this item. The #4 filter has experienced a failure similar to the failure of the #3 filter that occurred earlier this year. The repair cost for the #4 filter will exceed the current contract amount for repairs. This agreement will allow OMI to do the necessary repairs on the filter to ensure the Lake Water Treatment Plant can operate at full capacity with a backup filter as required by TCEQ design rules. Action: Motion by Cunningham, seconded by Young to enter into an agreement with OMI for the repairs of the Lake Water Treatment Plant Filter #4 in an amount not to exceed $89,757.50. Approved 7-0 Consideration and possible recommendation to enter into an agreement between the City E. and Operations Management International for the Lake Water Treatment Plant Raw Water Pump #1 repairs for $63,192.50. Glenn Dishong Discussion: Dishong presented this item. The Lake Water Treatment Plant Raw water Pump #1 has a motor failure. The motor needs to be sent to Virginia for repair. This will take about 8-9 weeks to get this motor repaired. Action: Motion by Kostka, seconded by Gavurnik to enter into an agreement with OMI for the repairs of the Lake Water Treatment Plant Raw Water Pump #1 in an amount not to exceed $63,192.50. Approved 7-0 Consideration and possible recommendation for the award of a bid for transformers to F. various vendors in the estimated amount of $1,143,280. Mike Mayben Discussion: Mayben presented this item. Bids were received for the purchase of transformers for a one-year period with the option to renew for five additional one year periods. The three low bidders were Texas Electric Cooperative of Georgetown, TX , Irby, and Techline of Austin, TX. These transformers will be used, on an as needed basis, by the City's electric crews, as well as the City's contractors on new projects and maintenance. Action: Motion by Gavurnik, seconded by Young to award the bid for transformers to the various vendors in the estimated amount of $1,143,280.00. Approved 7-0 Consideration and possible recommendation to incentivize Georgetown and ETJ residents G. to convert from septic to city wastewater. Doug Smith Discussion: Smith presented this item. Smith would like the City to find a way to give some type of financial encouragement to customers that have septic systems to switch to city sewer if there is existing lines available to them. There was a lengthy discussion on this topic. Staff was directed to come up with a proposal and bring proposal back for consideration. Action: Motion by Smith, seconded by Gavurnik, the GUS Board is directing City staff to come up with a recommended policy. With the goal being, long-term, converting the community, that have septic systems, to city sewer. Discussion: Eason stated that this sounds like it will be an all inclusive - financial issues, old & new neighborhoods, current & future annexed, including a statement that lot sizes will not change: example being Serenada. This will be an issue for our current systems that are designed for our current service areas and populations. We do not want that increasing on our systems. All of these types of issues will be covered in the policy. Approved 7-0 Motion by Hunnicutt, seconded by Kostka, that Items H & I on this agenda, are competitive matters under Sec.551.086. Approved 7-0 EXECUTIVE SESSION Executive session called to order by Mr. Smith @3:45 p.m. In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Competitive Matters Sec.551.086 The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matters or take action on a “competitive matter” of the Energy Services Department as provided under Section 551.086 Consideration and possible recommendation related to the City of Georgetown power H. supply options for LCRA Price Select 2006 and 2007. Mike Mayben Discussion on tape Consideration and possible recommendation of approval for an Electric Services I. Agreement(s) to provide Electric Service for Commercial customer(s) located within the City of Georgetown Electric CCN. Mike Mayben Discussion on tape. Returned to regular session at 4:45 p.m. Action from Executive Session if needed. Item H Action: Motion by Young, seconded by Hunnicutt to begin participation in the LCRA "Choose to Renew" program. Amendment to the original motion by Smith, seconded by Eason, to add .01 cent, per kwh, premium when marketing this to the public. Mayben stated that Staff would be bring back the proposal, from LCRA, with costs, to this Board for their recommendation Smith withdrew his amendment, Eason withdrew her second. Approved 7-0 Item I Action: Motion by Gavurnik, seconded by Hunnicutt to approve an Electric Services Agreement(s) to provide Electric Service for Commercial customer(s) located within the City of Georgetown Electric CCN. Approved 7-0 Motion by Young, seconded by Kostka to adjourn meeting. Approved 7-0 Adjournment The meeting was adjourned at 04:57 PM. Approved :Attest: _______________________________________________ Doug Smith - Chair Jack Hunnicutt - Secretary Notice of Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, June 20, 2006 The Georgetown Utility System Advisory Board will meet on Tuesday, June 20, 2006 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Utility System Advisory Board Members: Doug Smith - Chair, Robert Kostka - Vice Chair, Jack Hunnicutt - Secretary, Patty Eason, Mike Cunningham, John Gavurnik, Kendall Young Georgetown Utility System Advisory Board meetings are held on the third Tuesday of each month at 02:00 PM. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act , Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. EXECUTIVE SESSION: Call to Order In compliance with the Open Meetings Act, Chapter 551, Government Code , Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Sec.551.086 Competitive Matters The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matters or take action on a “competitive matter” of the Energy Services Department as provided under Section 551.086 Consideration of Power Supply options for calendar year December 2006 - A. December 2007. Jim Briggs Return to Regular Session : Action from Executive Session (if needed): Consideration and possible action to approve the minutes from the regular Board B. meeting held on May 16, 2006. Jana Kern Review of the Project Progress Report and timelines (including but not limited to items C. listed). Michael Hallmark/Tom Benz Consideration and possible recommendation to award the annual bid for flexible D. base material, sand, rock, and sandy loam to Georgetown Transportation and DSD Trucking, both of Georgetown, TX, in the estimated total amount of $113,525.00. Marsha Iwers Consideration and possible action to recommend water and sewer rates for the E. 2006/07 budget as part of the 2006 Water/Wastewater Rate Study review. Micki Rundell Discussion regarding Wastewater Service to MUD Tracts along Ronald Reagan Blvd. F. and SH 29 West of Georgetown and service tracts within the ETJ of Liberty Hill. Jim Briggs Presenting the proposed changed to the City of Georgetown Standards and G. Specifications and to report on the comments received during the public comment period. Tom Benz Consideration and approval of renewal of the annual Electric Utility Services H. Agreement between LCRA and GUS Electric. Michael Mayben Consideration and possible recommendation to award the bid to Austin Filter I. System of Austin, TX, for construction of the Downtown Storm Water Quality Ponds, in the amount of $764,611.00. Mark Miller Consideration and possible recommendation to award a contract to Shelton & J. Shelton Plumbing, Inc., of Killeen, Texas, for the construction of the West Loop Water Line Improvement and to establish a project budget of $656,295.90. Glenn Dishong Consideration and possible recommendation to award a contract to Insituform K. Technologies, Inc., of Houston, Texas for the EARZ Phase III Remediation in the amount of $202,725.60. Glenn Dishong Discussion and possible recommendation to replace the existing BRA system water L. contract for Alliance water originating out of the LCRA basin with a system water contract originating out of the Brazos basin. Glenn Dishong Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2006, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, June 20, 2006 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday , June 20, 2006. Board Members Present: Doug Smith, Robert Kostka, Jack Hunnicutt, Patty Eason, Mike Cunningham, John Gavurnik, Kendall Young Board Members Absent: Staff Present: Paul Brandenburg, Jim Briggs, Jana Kern, Michael Hallmark, Tom Benz, Mike Mayben, Marsha Iwers, Micki Rundell, Mark Miller, Glenn Dishong, Joe Lara, Kathy Ragsdale, Randy Buchanan, OTHERS PRESENT: Tony Bagwell & Susan Morgan of HDR Minutes Regular Meeting Meeting called to order by Mr. Doug Smith @ 2:00 p.m. At this time we to move to item "B". Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act , Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. EXECUTIVE SESSION: Call to Order Called to order by Smith at 4:16 p.m. In compliance with the Open Meetings Act, Chapter 551, Government Code , Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Sec.551.086 Competitive Matters The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matters or take action on a “competitive matter” of the Energy Services Department as provided under Section 551.086 Consideration of Power Supply options for calendar year December 2006 - A. December 2007. Jim Briggs Discussion is on Tape Return to Regular Session : Returned to regular session @ 4:37 p.m. Action from Executive Session (if needed): Action: Motion by Eason, seconded by Young to recommend that City Council approve an agreement to contract for 10% energy under the Market Price Option with City Public Service of San Antonio for power year 2007 and authorizing staff to prepare the necessary documents , Master Power Purchase and Sale Agreement-Confirmation Letter-Aggregation Agreement , and any other necessary documents for proper execution to receive delivery of Energy beginning December 25, 2006. Approved 7-0 Consideration and possible action to approve the minutes from the regular Board B. meeting held on May 16, 2006. Jana Kern Discussion: "Staff is looking into the Conversion of Septic organized wastewater system wide." This statement was added to the May 16, 2006 minutes under item "C" Project Progress Reports - Berry Creek WW Line. Action: Motion by Eason, seconded by Kostka to approve the minutes with stated addition. Approved 7-0 Review of the Project Progress Report and timelines (including but not limited to items C. listed). Michael Hallmark/Tom Benz Discussion: Hallmark presented the update on our current projects. 2005 Street Overlay 1AT: East side is complete and in warranty. Ranch Road is schedule for completion this month. West Loop 2AK: Bids were received on May 16, 2006. This will be presented later on at this meeting (Item "J"). Dove Springs WWTP 3AI: Clarifier and head works equipment are being tested. The hydraulic test on the structures is complete. Start up is scheduled for end of June 2006. Central Tank Rehab: Exterior primer painting is complete. Contractor is from Houston and due the rain fall, they are stuck in Houston for a couple of extra days. As soon as they are able they will return. Pecan Branch Interceptor 3AR: Contractor has moved onto the site. N. Austin Ave. Waterline 2AI: Pre-construction meeting was held on June 13, 2006. The contractor should be moving on site by the end of June. Downtown Regional Water Quality Ponds 5AE: Bids were received on May 25, 2006. This will be presented later on at this meeting (Item"I"). EARZ III 3AT: Bids were received on June 13, 2006. This will be presented later on at this meeting (Item "K"). Action: None Consideration and possible recommendation to award the annual bid for flexible D. base material, sand, rock, and sandy loam to Georgetown Transportation , of Jarrell, TX, and DSD Trucking, of Georgetown, TX, in the estimated total amount of $113,525.00. Marsha Iwers Discussion: Iwers presented the item. These materials will be used in the constructions and maintenance of the City Streets, Water and Electric distribution systems. The unit prices bid includes delivery and stock piling of the material at the City's facility. The using department will order materials on an as needed basis. Action: Motion by Gavurnik, seconded by Young, to award the annual bid for flexible base material, sand, rock, and sandy loam to Georgetown Transportation of Jarrell, TX, and DSD Trucking, of Georgetown, TX, in the estimated total amount of $113,525.00. Approved 7-0 Consideration and possible action to recommend water and sewer rates for the E. 2006/07 budget as part of the 2006 Water/Wastewater Rate Study review. Micki Rundell Discussion: Rundell presented this item. We are here today to give you an update on where we are on our water and wastewater modeling and study for rates. Last April we brought to this Board a proposal to engage HDR engineering to create a water and wastewater model. This model would be used for financial modeling, rate analysis, and revenue projections. With that said, Tony Bagwell and Susan Morgan, from HDR, are here to give a presentation on where we are and an update on the project. Mr. Bagwell gave a power point presentation on “City of Georgetown Water and Wastewater Integrated Financial Planning Model" A copy of the presentation was handed out. There was a lengthy discussion along with several questions. Full discussion is on tape, copy of presentation is on file. Action: None Discussion regarding Wastewater Service to MUD Tracts along Ronald Reagan Blvd. F. and SH 29 West of Georgetown and service tracts within the ETJ of Liberty Hill. Jim Briggs Discussion: Briggs briefed the board. Mr. Gavurnik informed the Board that he is on the Board of Directors for MUD 17, there is not going to be any vote today , so would I need to abstain now? Briggs reply was "No". This is not directed at MUD 17, this is being directed towards MUD 19. We have had some discussions, with this Board, about the Regional Wastewater System; I wanted to update you on some of the discussions that have been going on with LCRA and BRA. Georgetown has been asked to provide a proposal for service to tracts of land near the intersection of Ronald Reagan Blvd and SH29 West related to regional wastewater. The majority of this area is outside of Georgetown's ETJ, but it is in the drainage basin that impacts our water supply, and drains into parts of Georgetown. Therefore it will have some impact on Georgetown and it is on the fringe of what would be Georgetown's development. If the Board recalls, about two years ago we had the discussion with some of these MUD's about the potential to connect service from Georgetown through either Cimmaron Hills, or a pump over down into the existing gravity system. The MUDs reviewed this and they were fearful that Georgetown would apply there land use regulations on that property. Therefore the MUDs stated that they did not want to take that chance and could get service with LCRA. Two years later, we have a meeting with the developer of MUD's 12 & 19 along with their Engineer. They have been trying to work an arrangement out with the Liberty Hill plant, but with the development of 183 A, the Liberty Hill plant is over committed. Since the Liberty Hill plant is over committed, the developer wants to know what options are available to them. Would Georgetown consider contracting with them to provide wastewater service on a wholesale basis, with the potential of retail service, curb service in the street stub being handled by Chisholm Trail, Georgetown or it could be the MUD? Our discussions earlier were on the wholesale standpoint. Georgetown does not have any benefit going to the curb. In the middle of all of these MUD's we have a group called Pinnacle Group, which has purchased property west of Cimmaron Hills. Parts of this property is in Georgetown's' ETJ, and we have informed this Group that they will not get a consent for a MUD. The majority of this area drains towards Cimmaron Hills and there is a small portion that drains to the north into Lake Georgetown. Because of this they have asked Georgetown to look into the possibility of providing service them. The fundamental question that this Board will see next month will be - Does Georgetown have an interest in serving these tracts with wholesale service? Action: Motion by Hunnicutt, seconded by Eason, to advise staff to move forward with all due diligence with negotiations with MUD 19 for the provision of operational wastewater. Approved 7-0 Presenting the proposed changed to the City of Georgetown Standards and G. Specifications and to report on the comments received during the public comment period. Tom Benz Discussion: Benz reviewed with the Board the changes that were made to the Standards and Specifications and the comments that came out of the public meeting that was held June 13, 2006. Action: None Consideration and approval of renewal of the annual Electric Utility Services H. Agreement between LCRA and GUS Electric. Michael Mayben Discussion: Mayben reviewed with the Board the annual Electric Utility Services Agreement between LCRA and GUS Electric. This agreement has been in force since the late 70's and has been renewed yearly. What this allows us to do is use the services of LCRA Technical Service Group for equipment testing, SPCC plan, and for diagnostic testing for any problems that we are having with our Substations. In this coming year we plan on using their services to help us with some ERCOT metering guidelines with our two new Substations. Funds will not exceed $150,000.00. Action: Motion by Gavurnik, seconded by Young to renew the annual Electric Utility Services Agreement between LCRA and GUS Electric. Approved 7-0 Consideration and possible recommendation to award the bid to Austin Filter I. System of Austin, TX, for construction of the Downtown Storm Water Quality Ponds, in the amount of $764,611.00. Mark Miller Discussion: Miller presented the item. Bids were received on May 25, 2006. Four picked up bid packets and only two bids received. Action: Motion by Young, seconded by Cunningham to award the bid to Austin Filter System of Austin, TX, for the construction of the Downtown Storm Water Quality Ponds, in the amount of $764,611.00. Approved 7-0 Consideration and possible recommendation to award a contract to Shelton & J. Shelton Plumbing, Inc., of Killeen, Texas, for the construction of the West Loop Water Line Improvement and to establish a project budget of $656,295.90. Glenn Dishong Discussion: Dishong presented the item. Bid opening on May 13, 2006, 12 picked up bid packets, 8 bids received. Action: Motion by Cunningham, seconded by Gavurnik to award a contract to Shelton & Shelton Plumbing, Inc., of Killeen, Texas, for the construction of the West Loop Water Line Improvement and to establish a project budget of $656,295.90. Approved 7-0 Consideration and possible recommendation to award a contract to Insituform K. Technologies, Inc., of Houston, Texas for the EARZ Phase III Remediation in the amount of $202,725.60. Glenn Dishong Discussion: Dishong presented the item. Bid opening was June 13, 2006. Five picked up bid packets and 3 bids received. Action: Motion by Gavurnik, seconded by Cunningham to award a contract to Insituform Technologies, Inc., of Houston, Texas for the EARZ Phase III Remediation in the amount of $202,725.60. Approved 7-0 Discussion and possible recommendation to replace the existing BRA system water L. contract for Alliance water originating out of the LCRA basin with a system water contract originating out of the Brazos basin. Glenn Dishong Discussion: Dishong presented the item. Georgetown has a contracts for 100% of its supply of surface water from Brazos River Authority (BRA). A portion of the water is available via transfer from the Colorado River basin, under the control of the Lower Colorado River Authority (LCRA). The BRA has notified us that additional water is available from the Brazos River basin, and the BRA will allow us to release our Colorado River basin water. Replacement of Colorado River basin water with Brazos River basin water will: 1) increase the total supply of surface water available to Georgetown; 2) eliminate the cost associated with infrastructure improvements needed to transport water from the Colorado River basin; 3) eliminate the cost uncertainty associated with the Colorado River basin water related to the “No Net Loss” provisions of HB 1437. Action: Motion by Cunningham, seconded by Young to replace the existing BRA system water contract for Alliance water originating out of the LCRA basin with a system water contract originating out of the Brazos basin. Approved 7-0 Executive Session: Motion by Young, seconded by Cunningham, that Item "A" is a Competitive Matter under Sec.551.086. Approved 7-0 Moved up to Item A Motion by Young, seconded by Gavurnik to adjourn meeting. Approved 7-0 Adjournment The meeting was adjourned at 04:45 PM. Approved :Attest: _______________________________________________ Doug Smith - Chair Jack Hunnicutt - Secretary Notice of Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, May 16, 2006 The Georgetown Utility System Advisory Board will meet on Tuesday, May 16, 2006 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Utility System Advisory Board Members: Doug Smith - Chair, Robert Kostka - Vice Chair, Jack Hunnicutt - Secretary, Patty Eason, John Gavurnik, Kendall Young, Mike Cunningham Georgetown Utility System Advisory Board meetings are held on the third Tuesday of each month at 02:00 PM. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. EXECUTIVE SESSION: Call to Order In compliance with the Open Meetings Act, Chapter 551, Government Code , Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Sec.551.086 Competitive Matters The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matters or take action on a “competitive matter” of the Energy Services Department as provided under Section 551.086. Consideration and recommendation for extension of the contract between McCord A. Engineering, and Georgetown Utility Systems, to provide engineering services related to the planning, design, and review of the City’s electric system improvements, system construction, system expansion (due to development), and system mapping. Mike Mayben Regular Session Consideration and possible action to approve the minutes from the regular Board meeting B. held on April 18, 2006. Jana Kern Review of the Project Progress Report and timelines (including but not limited to items C. listed). Michael Hallmark/Tom Benz Consideration and possible recommendation to approve a contract amendment between D. the City of Georgetown and Kasberg, Patrick & Associates, LP for professional services related to the engineering for the 2006 Street Rehabilitation Projects for $115,000.00. Tom Benz Consideration and possible recommendation to award a contract to H. Deck Construction E. Company, of Round Rock, Texas for the Water Main Repair & Water Service & Valve Replacement. Glenn Dishong Consideration and possible recommendation to award the contract to Bell F. Contractors, Inc. of Belton, Texas, for the N. Austin Ave. Water line Improvements and to set a budget of $217,000.00. Glenn Dishong Consideration and possible recommendation to approve the renewal of the contract G. between the City of Georgetown and National Tree Expert Company , Inc., to provide electric system right-of-way clearing services. Mike Mayben Consideration and possible recommendation for the award of bid for Pad-Mounted H. Automatic Transfer Switchgear to Texas Electric Cooperative , of Georgetown, Texas, in the amount of $86,450.00 per unit. Mike Mayben Consideration and possible recommendation to award a contract to Dacon of Deer I. Park, Texas, for the construction of the East & South Substations in the amount of $7,997,990.00, approve a project contigency construction expense budget of $8,400,000.00 Mike Mayben Discussion on the inspection for ADA requirements on public side walks for J. residential property. John Gavurnik Certificate of Posting I, Laura Wilkins, Deputy City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2006, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Laura Wilkins, Deputy City Secretary Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, May 16, 2006 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday , May 16, 2006. Board Members Present: Doug Smith - Chair, Robert Kostka - Vice-Chair, Jack Hunnicutt - Secretary, Patty Eason, John Gavurnik, Kendall Young Board Members Absent: Mike Cunningham Staff Present: Paul Brandenburg, Jim Briggs, Jana Kern, Michael Hallmark, Tom Benz, Glenn Dishong, Mike Mayben, Micki Rundell, Jim Willfong , Rachel Osgood, Marsha Iwers OTHERS PRESENT: Jim McCord & Rex Woods - McCord Engineering, Inc. Minutes Regular Meeting Meeting called to order by Mr. Doug Smith @ 2:00 p.m. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Motion by Young, seconded by Gavurnik, that Item "A" is a Competitive Matter under SEC.551.086. Approved 6-0 (Mike Cunningham absent) EXECUTIVE SESSION: Call to Order Called to order by Smith @ 2:01 p.m. In compliance with the Open Meetings Act, Chapter 551, Government Code , Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Sec.551.086 Competitive Matters The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matters or take action on a “competitive matter” of the Energy Services Department as provided under Section 551.086. Consideration and recommendation for extension of the contract between McCord A. Engineering, and Georgetown Utility Systems, to provide engineering services related to the planning, design, and review of the City’s electric system improvements, system construction, system expansion (due to development), and system mapping. Mike Mayben Discussion on tape RETURNED TO REGULAR SESSION @ 2:07 P.M. Regular Session Action from Executive Session: A. Motion by Young, seconded by Gavurnik to extend the contract between McCord Engineering and Georgetown Utility Systems. Approved 6-0 (Cunningham absent) Consideration and possible action to approve the minutes from the regular Board meeting B. held on April 18, 2006. Jana Kern Discussion: None Action: Motion by Eason, seconded by Young to approve the minutes as written. Approved 5-0 (Gavurnik abstaining, Cunningham absent) Review of the Project Progress Report and timelines (including but not limited to items C. listed). Michael Hallmark/Tom Benz Discussion: Hallmark reported on the projects: 2005 Street Overlay 1AT: Working on the punch list items on the east side streets. Ranch Rd. curbs and gutter work is about 75% complete. Paving on Parkway has been completed. West Loop 2AK: We had the Pre-bid meeting on May 9, 2006. Bid opening is scheduled for May 16, 2006. Will be bringing this item to the June 2006 GUS Board meeting. Dove Springs WWTP 3AI: Aeration & clarifier equipment has been installed. Process Basin start up is scheduled for late May 2006. Central Tank Rehab: Exterior work has been delayed due to weather - rain & wind. Pecan Branch Interceptor 3AR: McLean had the low bid. N. Austin Ave. Water: Bid opening was held on May 2, 2006, and will be discussed further in item "F". Downtown Regional Water Quality Ponds: Pre-bid meeting is scheduled for May 17, 2006; Bid opening is scheduled for May 25, 2006. Berry Creek WW Line: Mr. Briggs informed the Board that he has received a request for wastewater service for section one of Berry Creek. This section is all on septic and was annexed in around 1995. At the annexation hearings, the residents of this section did not want to be forced onto wastewater service , because they did not want to pay the costs. They state that in the future when things started to fail that they would try to put a project together. There are a couple of different ways for the residents to participate. We would hold a neighborhood meeting to discuss their options. There was a lengthy discussion with questions related to the different options, payment plans etc. that would be available to these residents. Staff is also looking into the Conversion of Septic organized wastewater system wide. Staff will keep the Board updated on these issues. City of Georgetown Construction Specifications and Standards Manual: GUS is proposing amendments and additions to the Construction Specifications and Standard Manual. City engineering will be sponsoring a public meeting on June 13, 2006 to address any comments related to the proposed revisions. Action: None Consideration and possible recommendation to approve a contract amendment between D. the City of Georgetown and Kasberg, Patrick & Associates, LP for professional services related to the engineering for the 2006 Street Rehabilitation Projects for $115,000.00. Tom Benz Discussion: Benz presented the item. Engineering services are required for the Street System Improvements identified in the 2005/2006 CIP. Because the extent of rehabilitation varies from street to street, some of these streets will require more engineering than others. Due to numerous failures, existing shallow utilities, and drainage issues, Myrtle Street (12th to 15th), Mesquite Lane (Country Club to Ranch Road), Cottonwood (Riverbend to Ranch Road) Oak Lane ( Riverbend to Power Road) and Parker Drive (Riverbend to Kathi Lane) will include detailed surveys and construction administration by the engineer. Streets in more stable condition that only require minimal rehabilitation with Curb replacement and overlay include Church Street (12th to 15th), Elm Street (12th to 15th), Walnut Street (12th to 13th) and Pine Street (University to 7th). Action: Motion by Gavurnik seconded by Kostka to approve a contract amendment between the City of Georgetown and Kasberg , Patrick & Associates, LP for professional services related to the engineering for the 2006 Street Rehabilitation Projects in the amount of $115,000.00. Approved 6-0 (Cunningham absent) Consideration and possible recommendation to award a contract to H. Deck Construction E. Company, of Round Rock, Texas for the Water Main Repair & Water Service & Valve Replacement. Glenn Dishong Discussion: Dishong presented this item. I would like to clarify the terms of the bid. This item was bid-using unit pricing for estimated quantities of specific task. Based upon the estimate of units required, the low bid was submitted by H. Deck Construction Co. for a total of $417,025.00. The actual award of work will be individual work order at the unit process specified in the bid with a total cost through September 30, 2006 not to exceed $200,000.00. The bid document specified potential renewal of the contract for two (2) additional years. Action: Motion by Kostka, seconded by Young to award a contract to H. Deck Construction Company, of Round Rock, Texas for the Water Main Repair & Water Service & Valve Replacement based upon the unit prices in the bid tabulation with a total amount through September 30, 2006 not to exceed $200,000.00 Approved 6-0 (Cunningham) Consideration and possible recommendation to award the contract to Bell F. Contractors, Inc. of Belton, Texas, for the N. Austin Ave. Water line Improvements and to set a budget of $217,000.00. Glenn Dishong Discussion: Dishong presented this item. This item will establish water service along North Austin Avenue by installing a new 8” water line and services on the west side of N. Austin Avenue. Action: Motion by Young, seconded by Gavurnik to award the contract to Bell Contractors, Inc. of Belton, Texas, for the N. Austin Ave. Water line Improvements and to set a budget of $217,000.00. Approved 6-0 (Cunningham absent) Consideration and possible recommendation to approve the renewal of the contract G. between the City of Georgetown and National Tree Expert Company , Inc., to provide electric system right-of-way clearing services. Mike Mayben Discussion: Mayben presented this item. The original contract allowed the contract to be renewed each year for a five-year period and this is the first year of that renewal. Action: Motion by Gavurnik, seconded by Kostka to approve the renewal of the contract between the City of Georgetown and National Tree Expert Company , Inc., to provide electric system right-of-way clearing services in the amount of $100,000.00. Approved 6-0 (Cunningham absent) Consideration and possible recommendation for the award of bid for Pad-Mounted H. Automatic Transfer Switchgear to Texas Electric Cooperative , of Georgetown, Texas, in the amount of $86,450.00 per unit. Mike Mayben Discussion: Mayben presented this item. This equipment will be used for service to the Scott & White Clinic/Hospital. Action: Motion by Young, seconded by Gavurnik, to award of bid for Pad-Mounted Automatic Transfer Switchgear to Texas Electric Cooperative , of Georgetown, Texas, in the amount of $86,450.00 per unit. Approved 6-0 (Cunningham absent) Consideration and possible recommendation to award a contract to Dacon , Ltd., of I. Deer Park, Texas, for the construction of the East & South Substations in the amount of $7,997,990.00, approve a project contingency construction expense budget of $8,400,000.00 Mike Mayben Discussion: Mayben presented this item. Bids were received for the construction of the East and South Substations. The staff recommendation is to award this bid to the low bidder submitting a satisfactory and conforming bid, Dacon, Ltd., of Deer Park, Texas. To insure completion of the project in a timely manner, a project contingency construction expense budget of $8,400,000.00 is being requested. Project change orders in excess of $25,000.00 will be returned for City Council approval within the allocated contingency expense budget. Action: Motion by Young, seconded by Kostka, to award a contract to Dacon , Ltd., of Deer Park, Texas, for the construction of the East & South Substations in the amount of $7,997,990.00, and approve a project contingency construction expense budget of $8,400,000.00. Approved 6-0 (Cunningham absent) Discussion on the inspection for ADA requirements on public side walks for J. residential property. John Gavurnik Discussion: Gavurnik presented this item. ADA requires that commercial property comply with their rules and regulations regarding sidewalks and approaches. On the other hand, individual residential lots do not have to comply with the same rules and regulations as commercial lots. Briggs asked if the inspection had changed in the field and the answer was no. It was then stated that clarification from TDLR was needed. Benz will get with Gary Olivares of TDLR and get back to the Builders Association. Young mentioned that he like the presentation that was given by Benz last month on the process for hiring a license engineers for the City of Georgetown . He thought it was very informative. Motion by Gavurnik, seconded by Kendall to adjourn meeting. Adjournment The meeting was adjourned at 03:45 PM. Approved :Attest: _______________________________________________ Doug Smith - Chair Jack Hunnicutt - Secretary Notice of Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, April 18, 2006 The Georgetown Utility System Advisory Board will meet on Tuesday, April 18, 2006 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Utility System Advisory Board Members: Doug Smith - Chair, Robert Kostka - Vice Chair, Jack Hunnicutt - Secretary, Patty Eason, Mike Cunningham, John Gavurnik, Kendall Young Georgetown Utility System Advisory Board meetings are held on the third Tuesday of each month at 02:00 PM. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act , Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to approve the Minutes from the regular meeting A. held on March 21, 2006. Jana Kern Review of the Project Progress Report and timelines (including but not limited to B. items listed) Michael Hallmark/Tom Benz Review of the process for hiring a license engineers for the City of Georgetown and C. the existing contracts with engineering firms. Tom Benz Consideration and possible recommendation to approve a contract amendment D. between the City of Georgetown and Camp , Dresser, and McKee, Inc. (CDM) for professional services related to the design of Rabbit Hill Pump Station for $167,200.00. Glenn Dishong Consideration and possible recommendation to approve a contract amendment E. between the City of Georgetown and Camp , Dresser, and McKee, Inc. (CDM) for professional services related to the design of the Southside Water Treatment Plant Upgrade for $18,600.00 Glenn Dishong Consideration and possible recommendation to award a contract to McLean F. Construction, Ltd. of Killeen,Texas for the construction of the Pecan Branch Interceptor Phase III and to establish a project budget of $515,000.00. Glenn Dishong Presentation and possible recommendation of the 2006-2007 Georgetown Utility G. Systems Capital Improvement Projects Plan. Jim Briggs EXECUTIVE SESSION Sec.551.086 Competitive Matters The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matters or take action on a"competitive matter" of the Energy Services Department as provided under Section 551.086 Presentation and possible recommendation of the 2006/2007 Electric Capital H. Improvement Project (CIP) Plan. Mike Mayben Consideration and recommendation to authorize the Mayor to Sign a letter to LCRA I. notifying the Authority of the intent to begin negotiations as a Wholesale Power Alliance aggregation group. Mike Mayben/Jim Briggs Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2006, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, April 18, 2006 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday , April 18, 2006. Board Members Present: Doug Smith, Robert Kostka, Jack Hunnicutt (left at 4:11 p.m.), Patty Eason (arrived 2:02 p.m.), Mike Cunningham, Kendall Young Board Members Absent: John Gavurnik Staff Present: Paul Brandenburg, Jim Briggs, Jana Kern, Tom Benz, Mike Mayben, Glenn Dishong, Michael Hallmark, Mark Miller, Micki Rundell, Joe Lara, Laurie Brewer Minutes Regular Meeting Meeting called to order by Mr. Doug Smith at 2:00 p.m. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act , Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to approve the Minutes from the regular meeting A. held on March 21, 2006. Jana Kern Discussion: Kostka mentioned that there were a couple of typing errors in Item E: First paragraph, seconded to last sentence change weather to whether. Second paragraph, third sentence change: planning that currently... to planning that we currently... Action: Motion by Kostka , second by Young to approve the minutes with stated corrections. Approved 5-0 (John Gavurnik absent, Patty Eason absent for this vote only) Corrections made by Jana Kern. Review of the Project Progress Report and timelines (including but not limited to B. items listed) Michael Hallmark/Tom Benz Discussion: Hallmark gave project updates: Dove Springs WWTP : Setting air piping to the aeration basin. Continuing grout work on the process structure. Tentative start up on the new process basin will be in May 2006. 2005 Street Overlay: Working on punch list items on the east side street. Curb is complete on Parkway, Ranch Rd. is about 60% complete, due to conflicts with Atmos Energy gas lines. Pecan Branch Interceptor: Bids were opened on April 11, 2006. Central Tank Rehab: Blasting is completed on inside of tank and priming has also been completed by the contractor . West Loop/N. Austin Ave. Water: Waiting on the design. Action: None Review of the process for hiring a license engineers for the City of Georgetown and C. the existing contracts with engineering firms. Tom Benz Discussion: Benz passed out his power point presentation and explained the City's process for hiring outside engineering firms. The presentation was well received and there were several questions about this process. Full version is on tape. Action: None Consideration and possible recommendation to approve a contract amendment D. between the City of Georgetown and Camp , Dresser, and McKee, Inc. (CDM) for professional services related to the design of Rabbit Hill Pump Station for $167,200.00. Glenn Dishong Discussion: Dishong presented this item. Kostka asked if this is the same item that the Board approved at the March 2006 meeting. Council requested that GUS reevaluate this item. Young wanted to know what the objection was causing this item to be brought back to this Board. Briggs stated that one of the Council members thought that the cost was high compared to the scope of the work. Therefore, Council requested that the GUS Board and City Staff review this amendment and verify that the dollars requested are appropriate for the work described and that it was not possibly inflated. Benz also looked to see if the scope could be reduced. There was not a way to reduce the scope with out taking on unacceptable risk for very low cost savings; therefore, we are still recommending staying with the original price, for the services that we are receiving. Action: Motion by Cunningham, seconded by Hunnicutt, to approve a contract amendment with CDM for professional services related to the design of Rabbit Hill Pump Station, in the amount of $167,200.00. Approved 6-0 (Gavurnik absent) Consideration and possible recommendation to approve a contract amendment E. between the City of Georgetown and Camp , Dresser, and McKee, Inc. (CDM) for professional services related to the design of the Southside Water Treatment Plant Upgrade for $18,600.00 Glenn Dishong Discussion: Dishong presented this item. Dishong stated that he normally would not bring an item that was under the cost threshold, but Council asked that this be brought to GUS for your review . The project entails a design with stainless steel piping to replace the PVC piping. Action: Motion by Young, seconded by Cunningham, to approve a contract amendment with CDM for professional services related to the design of the Southside Water Treatment Plant upgrade in the amount of $18,600.00 Approved 6-0 (Gavurnik absent) Consideration and possible recommendation to award a contract to McLean F. Construction, Ltd. of Killeen, Texas for the construction of the Pecan Branch Interceptor Phase III and to establish a project budget of $515,000.00. Glenn Dishong Discussion: Dishong presented this item. What this contract will do is finish up the Pecan Branch Interceptor. There is a small segment on Canyon Road that has an eight (8) inch pipe connecting into an 18 inch pipe on one side and a 21 inch pipe on the other. Action: Motion by Cunningham, seconded by Young to award a contract to McLean Construction, Ltd, of Killeen, Texas, for the construction of the Pecan Branch Interceptor Phase III , with a project budget of $515,000.00. Approved 6-0 (Gavurnik absent) Presentation and possible recommendation of the 2006-2007 Georgetown Utility G. Systems Capital Improvement Projects Plan. Jim Briggs Discussion: Briggs gave an overview of the process. We are still trying to coordinate our utility improvements with our transportation improvements. Dishong first went through the Water Capital projects by item , and then went through the Wastewater Capital projects by item. General questions were asked and they were answered by Dishong and Briggs. Miller first went through the Transportation Capital projects by item, and then went through the Stormwater Drainage Capital projects by item. General questions were asked and were answered by Miller and Briggs. We also had some general questions on the debt funding that was answered by Rundell Action: Motion by Young, seconded by Kostka to approve the 2006/07 GUS Capital Improvement Projects Plan. Approved 6-0 (Gavurnik absent) Motion by Hunnicutt, seconded by Kostka that the executive session is a competitive matter. Approved 5-0 (Gavurnik absent, Young absent from this vote) Moved to Executive Session @ 3:45 EXECUTIVE SESSION Sec.551.086 Competitive Matters The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matters or take action on a"competitive matter" of the Energy Services Department as provided under Section 551.086 Presentation and possible recommendation of the 2006/2007 Electric Capital H. Improvement Project (CIP) Plan. Mike Mayben Discussion on tape Hunnicutt Left the meeting at 4:11 p.m. Consideration and recommendation to authorize the Mayor to Sign a letter to LCRA I. notifying the Authority of the intent to begin negotiations as a Wholesale Power Alliance aggregation group. Mike Mayben/Jim Briggs Discussion on tape Return to Regular Session @ 4:57 Action from Executive Session item H and I, if needed: H. Action: Motion by Cunningham, seconded by Eason to approve the 2006/07 Electric Capital Improvement Project (CIP) Plan. Approved 5-0 (Gavurnik & Hunnicutt absent) I. Action: Motion by Kostka , seconded by Young to authorize the Mayor to sign a letter to LCRA. Approved 5-0 (Gavurnik & Hunnicutt absent) Motion by Kostka, seconded by Young to adjourn meeting. Approved 5-0 (Gavurnik & Hunnicutt absent) Adjournment The meeting was adjourned at 05:03 PM. Approved :Attest: _______________________________________________ Doug Smith - Chair Jack Hunnicutt - Secretary Notice of Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, March 21, 2006 The Georgetown Utility System Advisory Board will meet on Tuesday, March 21, 2006 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Utility System Advisory Board Members: Doug Smith, Jack Hunnicutt, John Gavurnik, Kendall Young, Patty Eason , Robert Kostka, Mike Cunningham Georgetown Utility System Advisory Board meetings are held on the third Tuesday of each month at 02:00 PM. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member , or legal counsel for any purpose authorized by the Open Meetings Act , Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Board nominations and election of Vice Chair and Secretary of the Board. A. Jim Briggs Consideration and possible action to approve the minutes from the regular meeting B. held on February 21, 2006. Jana Kern Review of the Project Progress Report and timelines (including but not limited to C. items listed) Michael Hallmark/Tom Benz Consideration and possible recommendation to approve a contract amendment D. between the City of Georgetown and Camp , Dresser, and McKee, Inc (CDM) for professional services related to the design of Rabbit Hill Pump Station for $167,200.00. Glenn Dishong Consideration and possible action to approve a contract amendment with HDR E. Engineering for the development of Water and Wastewater Financial Planning Model and Rate Study for an amount not to exceed $40,000.00 . Micki Rundell Presentation by staff and CDM, the engineering consultant for the project , on the F. accepted Wastewater Master Plan , dated February 2006. Tom Benz/Mike Stasny Certificate of Posting I, Laura Wilkins, Deputy City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2006, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Laura Wilkins, Deputy City Secretary Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, March 21, 2006 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday , March 21, 2006. Board Members Present: Doug Smith - Chair, Jack Hunnicutt, Kendall Young, Patty Eason, Robert Kostka (arrived at 2:02 p.m.), Mike Cunningham Board Members Absent: John Gavurnik Staff Present: Paul Brandenburg, Jim Briggs, Jana Kern, Michael Hallmark, Tom Benz, Glenn Dishong, Micki Rundell, Mike Stasny, Mike Mayben, Rachel Osgood, Terri Calhoun, Mike Stasny, Laurie Brewer OTHERS PRESENT: Allen Woelke - Camp, Dresser and McKee (CDM) Minutes Regular Meeting Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member , or legal counsel for any purpose authorized by the Open Meetings Act , Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Regular Meeting called to order by Doug Smith @ 2:01 p.m. At this time Mr. Smith introduced the new Board member Mike Cunningham. Board nominations and election of Vice Chair and Secretary of the Board. Jim A. Briggs Discussion: Smith presented this item. Each March, after everyone has been appointed to the Board, The GUS By-laws state that we need to select the officers for Vice Chair and Secretary. Do we have any nominations? Action: Motion by Young, seconded by Hunnicutt, to nominate Bob Kostka as Vice Chair. Approved 5-0 (Gavurnik absent, Kostka absent from this vote only) Kostka did accept the position when he arrived. Action: Motion by Young, seconded by Eason to reappoint Jack Hunnicutt as Secretary. Hunnicutt accepts. Approved 5-0 (Hunnicutt abstained, Gavurnik absent) Consideration and possible action to approve the minutes from the regular meeting B. held on February 21, 2006. Jana Kern Discussion: None Action: Motion by Eason, seconded by Kostka to approve the minutes as written. Approved 6-0 (Gavurnik absent) Review of the Project Progress Report and timelines (including but not limited to C. items listed) Michael Hallmark/Tom Benz Discussion: Hallmark presented updates 2005 Street Overlay: All water services complete. Curb work is completed on River Bend and about 50% complete on Ranch and Parkway. Berry Creek Lift Station: Complete and on line. Lacking final site cleanup. Dove Springs WWTP : Setting equipment on the process structure. First blower out for rehab work. Installing underground electric to UV structure. Pecan Branch Interceptor: Going out for bid next week. Bid opening will be in April 2006 Central Tank Rehab: Blasting is complete on inside of riser. About 70% complete on the inside of the tank. 4" conduit is complete on the outside of the tank. West Loop/N. Austin Ave. Water: Working on the redesign along D.B. Woods. Action: None Consideration and possible recommendation to approve a contract amendment D. between the City of Georgetown and Camp , Dresser, and McKee, Inc (CDM) for professional services related to the design of Rabbit Hill Pump Station for $167,200.00. Glenn Dishong Discussion: Dishong presented the item. The Rabbit Hill Pump Station has been in our CIP for some time. We are at the point now where we need to get the final design and start construction in the next fiscal year. What is being proposed with this contract amendment is a design of a more standard pump station, consisting of four large capacity pumps and one smaller pump. A few years after we get this installed we will want to put in an elevated storage tank there; to start creating some savings in pumping. Young asked if there are wells in this area, Dishong stated that there are no wells in this area. Action: Motion by Young, seconded by Kostka to approve the contract amendment with CDM for professional services related to the design of Rabbit Hill Pump Station for $167,200.00. Approved 6-0 (Gavurnik absent) Consideration and possible action to approve a contract amendment with HDR E. Engineering for the development of Water and Wastewater Financial Planning Model and Rate Study for an amount not to exceed $40,000.00. Micki Rundell Discussion: Rundell presented this item. Several staff members saw a demonstration of the model. This model will allow us to do various rate scenarios. It will allow us to be able to be proactive in looking at some of the impacts for various capital improvements whether we cash fund it, debt fund it. It consolidates all of the information into one place. The City of San Marcos has implemented this model. I talked with Rodney Gonzales, the Finance Director for the City of San Marcos , and they are exceptionally pleased with this model. The City of Georgetown has not done an external rate study since 2001. With everything that is going on with Water and Wastewater I believe that this will help us validate what we are doing and it will allow us to be able do some long range planning that we currently have not be able to do. Glenn Dishong has asked specifically for a staffing model, in other words, what the threshold is for when it would make sense to add staff, we will be able to this kind of information off this model. Smith asked would we put in the parameters into this model so it would be unique to us. Rundell stated that it is an Excel model, we input the data, and we have almost all of this data. Action: Motion by Eason, seconded by Young to approve a contract amendment with HDR Engineering for the development of Water and Wastewater Financial Planning Model and Rate Study, for an amount not to exceed $40,000.00. Approved 6-0 (Gavurnik) Presentation by staff and CDM, the engineering consultant for the project , on the F. accepted Wastewater Master Plan , dated February 2006. Tom Benz/Mike Stasny Discussion: A presentation was give to the Board members by Allen Woelke of CDM. Full discussion is on tape. Motion by Young, seconded by Kostka to adjourn meeting. Adjournment The meeting was adjourned at 03:00 PM. Approved :Attest: _______________________________________________ Doug Smith - Chair Jack Hunnicutt - Secretary Notice of Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, February 21, 2006 The Georgetown Utility System Advisory Board will meet on Tuesday, February 21, 2006 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Utility System Advisory Board Members: Doug Smith - Chair, John Gavurnik - Vice Chiar, Jack Hunnicutt - Secretary, Kendall Young, Patty Eason , Robert Kostka, Larry Brown Georgetown Utility System Advisory Board meetings are held on the third Tuesday of each month at 02:00 PM. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at therequest of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. EXECUTIVE SESSION: Call to Order In compliance with the Open Meetings Act, Chapter 551, Government Code , Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Sec.551.086 Competitive Matters The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matters or take action on a “competitive matter” of the Energy Services Department as provided under Section 551.086. Discussion and update to the Board regarding Power Supply options. Jim BriggsA. REGULAR SESSION Consideration and possible action to approve the minutes from the regular Board B. meeting held on January 17, 2006 Jana Kern Review of the Project Progress Report and timelines (including but not limited to C. items listed). Michael Hallmark, Thomas Benz To provide input on the 2006/07 budget process. Laurie Brewer/Micki RundellD. Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2006, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, February 21, 2006 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday , February 21, 2006. Board Members Present: Doug Smith - Chair, John Gavurnik - Vice Chair, Patty Eason, Robert Kostka, Larry Brown Board Members Absent: Kendal Young, Jack Hunnicutt Staff Present: Jim Briggs, Jana Kern, Mike Mayben, Tom Benz, Michael Hallmark, Laurie Brewer, Micki Rundell Minutes Regular Meeting Meeting called to order by The Chair, Doug Smith at 2:00 p.m. Motion by Kostka, seconded by Brown, that we go into Executive Session and it is a Competitive Matter. Approved 5-0 (Kendall Young & Jack Hunnicutt absent ) Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. EXECUTIVE SESSION: Call to Order Executive Session called to order at 2:02 p.m. In compliance with the Open Meetings Act, Chapter 551, Government Code , Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Sec.551.086 Competitive Matters The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matters or take action on a “competitive matter” of the Energy Services Department as provided under Section 551.086. Discussion and update to the Board regarding Power Supply options. Jim BriggsA. Full discussion on Tape REGULAR SESSION Returned to Regular Session at 2:22 p.m. Consideration and possible action to approve the minutes from the regular Board B. meeting held on January 17, 2006 Jana Kern Discussion: None Action: Motion by Gavurnik, seconded by Brown to approve the minutes as written. Approved 4-0 (Eason abstained, Young and Hunnicutt absent) Review of the Project Progress Report and timelines (including but not limited to C. items listed). Michael Hallmark, Thomas Benz Discussion: Hallmark presented the Progress Report 2005 Street Overlay: Ash Street - has been paved. Pine Street - mixing cement into the subgrade. Water services are complete on Parkway and they are 90% complete on Ranch. Curbing is complete on River Bend, starting the curb work on Parkway. Also starting the overlay work on River Bend. Berry Creek Lift Station: Testing and the start up was on February 16, 2006. Should be on line by end of the February 2006. Dove Springs WWTP : Process structure walls and the elevated walkways have been poured. Slab for the storage building has been poured. Blower retro fit and rehab is scheduled for the beginning of March 2006. Pecan Branch Interceptor: Still working on the easements for this project. Central Tank Rehab: Work has begun on the interior of the tank. West Loop/N. Austin Ave. Water: After the full investigation was completed, we decided to move the alignment to the front of the properties. Action: None To provide input on the 2006/07 budget process. Laurie Brewer/Micki RundellD. Discussion: Rundell stated that as part of the annual budget process , Ms. Brewer and I go out and visit with all of the Boards and Commissions to gather input, for the Council. This information is used by Council for setting their priorities in the budget process. The feedback form, that we just passed out, is a little different than the one that you had last year. This year we have included ten questions from the 2006 Quality of Life survey. We are asking that the Board members take a few minutes and fill out the feedback form. If you would rather take it with you, please return it to Jana Kern with in two weeks. Action: None Motion by Gavurnik, seconded by Kostka, to adjourn meeting. Adjournment The meeting was adjourned at 02:31 PM. Approved :Attest: _______________________________________________ Doug Smith - Chair Jack Hunnicutt -Secretary Notice of Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, January 17, 2006 The Georgetown Utility System Advisory Board will meet on Tuesday, January 17, 2006 at 02:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Utility System Advisory Board Members: Doug Smith - Chair, John Gavurnik - Vice Chair, Jack Hunnicutt - Secretary, Kendall Young, Patty Eason , Robert Kostka, Larry Brown Georgetown Utility System Advisory Board meetings are held on the third Tuesday of each month at 02:00 PM. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. REGULAR SESSION A. Consideration and possible action to approve the minutes from the special Board meeting held on December 6, 2005. Jana Kern B. Review of the Project Progress Report and timelines (including but not limited to items listed). Michael Hallmark, Tom Benz C. Consideration and possible recommendation for the award of the annual bid for Hot Mix Asphalt to RTI Materials. Mark Miller D. Consideration and possible recommendation for the award of the annual bid for three-phase electrical substation transformers to Delta Star , Inc. Mike Mayben E. Consideration and possible recommendation for the award of the bid for wood poles to Texas Electric Cooperative. Mike Mayben PUBLIC MEETING - To begin no earlier than 2:15 p.m. F. San Gabriel Regional Wastewater Plan Phase II Glenn Dishong EXECUTIVE SESSION: Call to Order In compliance with the Open Meetings Act, Chapter 551, Government Code , Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Sec.551.086 Competitive Matters The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matters or take action on a “competitive matter” of the Energy Services Department as provided under Section 551.086. G. Consideration and possible action to renew the contract, between the City of Georgetown and Flowers Construction Company , L.P., for electric system maintenance and constructions services and Electric Systems Construction Trenching and Conduit Installation for F. Y. 2006. Mike Mayben H.Discussion and update to the Board regarding Power Supply options. Jim Briggs Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2006, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting . __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, January 17, 2006 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday , January 17, 2006. Board Members Present: Doug Smith - Chair, John Gavurnik - Vice Chair, Jack Hunnicutt - Secretary, Robert Kostka, Kendall Young, Larry Brown, Patty Eason Board Members Absent: Eason left at 3:00 p.m. Staff Present: Paul Brandenburg, Jim Briggs, Jana Kern, Tom Benz, Mike Mayben, Mark Miller, Michael Hallmark, Rachel Osgood, Marsha Iwers, Jim Willfong , Keith Hutchinson, OTHERS PRESENT: Gary Nelon - Mayor of Georgetown, David Collinsworth - Brazos River Authority, Allen Woelke, Patrice Melancon - CDM, David Daniell - Williamson Central Appraisal District, Virginia Sabin - TWDB, Kerry Russell - RMR, Albert Wininger, Jr. - City of Taylor, Gene Finley - G. Finley Realty, Carey Weber - U.S. Army Corps of Engineers, Michael Duff & Steve Moffitt - McCord Engineering, Inc., Bill Brown - Jonah Water SUD, Don Rauschuber - CTSUD, Casey Sledge - Sledge Engineering, Earl Watson, Jim Clarno - LCRA Minutes Regular Meeting Regular Meeting called to order by Mr. Smith at 2:00 p.m. At this time we moved to the Public meeting item "F" Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. REGULAR SESSION Returned to regular session at 3:00 p.m. A. Consideration and possible action to approve the minutes from the special Board meeting held on December 6, 2005. Jana Kern Discussion: None Action: Motion by Gavurnik, seconded by Brown to approve the minutes as written. Approved: 5-0 (Young absent from this vote only, Eason absent) B. Review of the Project Progress Report and timelines (including but not limited to items listed). Michael Hallmark, Tom Benz Discussion: Hallmark presented the project report: 2005 Street Overlay: Water/Wastewater is complete on the east side. Berry Creek Lift Station: 90 % complete. Electric switchgear and generator are on site. Testing phase should start in a couple of weeks. Delays on electric equip- ment due to Katrina. Dove Springs WWTP: Inner walls are poured on process structure. Forming and setting steel for out walls section. UV walls poured and electric conduit being installed for UV controls. Pecan Branch Interceptor: Working on the easements. West Loop/N. Austin Ave. Water: Working on the interlocal agreement with the City of Round Rock. Action: None C. Consideration and possible recommendation for the award of the annual bid for Hot Mix Asphalt to RTI Materials. Mark Miller Discussion: Miller presented this item. Bids were received to provide Type D and Type A asphalt for a one year period beginning February 1, 2006. The low bidder was RTI Hot Mix. Action: Motion from Young, seconded by Hunnicutt to award the bid to RTI Hot Mix, in the estimate amount of $341,250.00. Approved: 6-0 (Eason absent) D. Consideration and possible recommendation for the award of the annual bid for three-phase electrical substation transformers to Delta Star , Inc. Mike Mayben Discussion: Mayben presented the item. We are asking to purchase a minimum of two units and if needed, a third unit may be purchased at the same rate. Action: Motion by Young, seconded by Gavurnik to award the bid for three-phase electrical substation transformers to Delta Star. Approved: 6-0 (Eason absent) E. Consideration and possible recommendation for the award of the bid for wood poles to Texas Electric Cooperative. Mike Mayben Discussion: Mayben presented this item. Bids were received for the purchase of wood poles for a one year period beginning February 1, 2006. Action: Motion by Gavurnik, seconded by Kostka to award the bid for wood poles to Texas Electric Cooperative. Approved: 6-0 (Eason absent) Moved to Executive Session PUBLIC MEETING - To begin no earlier than 2:15 p.m. F. San Gabriel Regional Wastewater Plan Phase II Glenn Dishong Discussion: Mr. Briggs gave a brief history and introduction. The meeting was then turned over to David Collinsworth from BRA and Allen Woelke from CDM. Complete discussion is on tape. Moved back to Item "A" at 3:00 p.m. Motion by Hunnicutt, seconded by Gavurnik that we go into Executive Session and the two items are a Competitive Matter. Approved 6-0 (Eason absent) EXECUTIVE SESSION: Call to Order Executive Session called to order by Mr. Simth at 3:20 p.m. In compliance with the Open Meetings Act, Chapter 551, Government Code , Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Sec.551.086 Competitive Matters The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matters or take action on a “competitive matter” of the Energy Services Department as provided under Section 551.086. G. Consideration and possible action to renew the contract, between the City of Georgetown and Flowers Construction Company , L.P., for electric system maintenance and constructions services and Electric Systems Construction Trenching and Conduit Installation for F. Y. 2006. Mike Mayben Discussion on tape H.Discussion and update to the Board regarding Power Supply options. Jim Briggs Discussion on tape Returned to Regular session at 3:59 p.m. Action from Executive Session: G. Action: Motion by Young, seconded by Gavurnik to renew the contract between the City of Georgetown and Flowers Construction Company , L.P. Approved 6-0 (Eason absent) H. No Action needed. Motion by Gavurnik, seconded by Kostka to adjourn meeting. Approved 6-0 (Eason absent). Adjournment The meeting was adjourned at 04:03 PM. Approved :Attest: _______________________________________________ Doug Smith - Chair Jack Hunnicutt - Secretary