HomeMy WebLinkAboutGUS_Agenda&Minutes_2004Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Tuesday, December 21, 2004
The Georgetown Utility System Advisory Board will meet on Tuesday, December 21, 2004 at 02:00 PM in
the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Members:
Doug Smith – Chair, John Gavurnik – Vice Chair , Jack Hunnicutt- Secretary, Patty Eason, Robert Kostka,
Kendall Young, Larry Brown
Georgetown Utility System Advisory Board meetings are held on the third Tuesday of each month at
02:00 PM.
Call to Order at 02:00 PM
Consideration and possible action to approve the minutes from the regular Board meeting held on A.
November 16, 2004. Jana Kern
Review of the Construction Progress Report and timelines (including but not limited to items listed.) B.
Joel Weaver
Review of the Sewer System Policy. Glenn DishongC.
Presentation and discussion of the water and wastewater system infrastructure requirements related D.
to the potential amendment of the Escalera development Agreement. Jim Briggs/Glenn Dishong
Consideration and possible recommendation to award a contract to rePipe Texas, Inc. and to approve E.
the budget for part 3 of the Phase II EARZ Rehabilitation Project for $167,500. Jim Briggs/Glenn
Dishong
Consideration and recommendation to award a contract to Dave Cole Decorators, Inc. of Sparta, F.
Michigan and to establish a project budget for the rehabilitation of the Leander Elevated Storage Tank
of $230,000.00. Jim Briggs/Glenn Dishong
Consideration and possible recommendation to approve a contract amendment to the existing G.
Professional Services Agreement between the City of Georgetown and Camp, Dresser, and McKee,
Inc., to provide engineering services related to the design of the Hwy 29 Off-site Utility improvements
in the amount of $60,500. Jim Briggs/Tom Benz
Consideration and possible recommendation to approve a contract amendment between the City of H.
Georgetown and Raymond Chan & Associates, Inc. for professional services related to Downtown
Master Plan Regional Water Quality and Drainage, Phase 2, not to exceed $110,000.00. Jim
Briggs/Mark Miller
Consideration and possible recommendation to Authorize the execution of an agreement with LCRA, I.
BRA, Liberty Hill and Chisholm Trail SUD regarding the provision of Wastewater services and service
territory boundaries. Jim Briggs
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2004, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Tuesday, December 21, 2004
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday ,
December 21, 2004.
Board Members Present:
Doug Smith, John Gavurnik, Jack Hunnicutt, Patty Eason, Robert Kostka, Kendall Young
Board Members Absent:
Larry Brown
Staff Present:
Jana Kern, Joel Weaver, Glenn Dishong, Mark Miller, Micki Rundell, Paul Brandenburg, Walter
Koopman
Minutes
Regular Meeting
Called to Order by Smith @ 2:02 p.m.
AConsideration and possible action to approve the minutes from the regular Board meeting held on
November 16, 2004. Jana Kern
Discussion: Kostka mentioned two areas with typing errors. Item B Sec: Jennings Branch
change Back T to Bacteria. Item H Sec: Discussion change very asset to every asset.
Jana will make all necessary changes to the November 16, 2004 minutes.
Action: Motion by Young, seconded by Eason to approve the minutes with changes.
Approved 6-0 (Brown Absent)
B.Review of the Construction Progress Report and timelines (including but not limited to
items listed.) Joel Weaver
Berry Creek WWTP: The new plant has been started up. We are setting up for the demolition
of the portion of the old plant. This should be completed in January '05
Airport Road Rehab: The East lane has been completed with the type B asphalt, this is not the
surface course just the type B course. The east side drainage is complete and the vegetation mat
is laid out. Traffic has been switch to the east lane and we are ready to begin on the west lane.
EARZ Phase I:All of the wastewater that has to do with EARZ Phase I has been completed.
We are waiting for the Gas Co. to lower six service lines that are crossing the road. Projection
of completion on the gas lines is about two weeks. Then we will finish the storm drain and
paving.
Jennings Branch: In full service. The final dress will be completed first part of '05.
2004 Street Overlay: Northwest Blvd. is waiting for the completion of paving. With the bad
weather that is approaching it may not get completed until January '05
13th St. W/WW/St./Drain: Utility mains are complete. Testing has already begun on the mains.
Drainage is underway. We are projecting to start paving end of January first part of February.
Smith Branch Interceptor: Line is in service. We are waiting for the go ahead to do the final
walk through.
Wolf Ranch Lift Station: In the process of getting the concrete work complete.
Action: None
C. Review of the Sewer System Policy. Glenn Dishong
Discussion: Dishong gave an update. Camp, Dresser, and McKee (CDM) were asked to review
sewer systems from around the country. At this time CDM is not finished with their research.
We will bring this item back to the January '05 meeting.
Action:None
D. Presentation and discussion of the water and wastewater system infrastructure requirements
related to the potential amendment of the Escalera development Agreement.
Jim Briggs/Glenn Dishong
Hunnicutt want on the record: He does feel that there is a conflict of interest but wanted it to
be known that he owns a lot in the Escalera Ranch area in the process of exchanging it for
another lot. Neither one of the lots are in the area will be effected by this proposal, they are
in the area that is designated for septic systems and will always be that way. After I hear
the discussion today I will decide whether or not I need to exclude myself.
Discussion: Dishong/Rundell presented the Item. Discussion entailed service lines, new
elevated lift station, who was to pay for lift station, bond issues, wastewater, etc. There were
also several questions. Full discussion is available on tape.
Action: Presentation of agreement for recommendation at the Jan '05 GUS Board meeting
E.Consideration and possible recommendation to award a contract to rePipe Texas, Inc. and to
approve the budget for part 3 of the Phase II EARZ Rehabilitation Project for $167,500.
Jim Briggs/Glenn Dishong
Discussion: Dishong presented the item This is only for part 3 of Phase II EARZ Rehab. Project,
for the insertion of pipe into the main pipe.
Q by Smith: What Kind of pipe will be used for this? A by Weaver: We will be using a couple of
methods. One is a liner and the other is a formed PVC pipe that is folded, inserted then inflated.
Action: Motion by Gavurnik seconded by Kostka to award the bid to rePipe Texas, Inc. with a
budget of $167,500.
Approved 6-0 (Brown Absent)
F.Consideration and recommendation to award a contract to Dave Cole Decorators, Inc. of Sparta,
Michigan and to establish a project budget for the rehabilitation of the Leander Elevated Storage
Tank of $230,000.00. Jim Briggs/Glenn Dishong
Discussion: Dishong presented the item. Q by Brandenburg: What is our policy on putting our
name/logo on the water towers? A by Dishong: Until recently we have not typically put logos
on our tanks. We have started putting the GUS logo on the tanks, and if approved we may want
to consider putting on the City of Georgetown logo.
Action: Motion by Young, seconded by Gavurnik to award the bid to Dave Cole Decorators, Inc.
for the rehabilitation of the Leander Elevated Storage tank in the $230,000.00
Approved 6-0 (Brown Absent)
G. Consideration and possible recommendation to approve a contract amendment to the existing
Professional Services Agreement between the City of Georgetown and Camp, Dresser, and
McKee, Inc., to provide engineering services related to the design of the Hwy 29 Off-site Utility
improvements in the amount of $60,500. Jim Briggs/Tom Benz
Discussion: Dishong presented the item. These are the water & wastewater line extensions
that go north of the Wolf Ranch project crossing under HWY 29 to service some of the
partials that are between CR 265 & HWY 29.
Action: Motion by Hunnicutt, seconded by Young to amended the existing Professional
Services Agreement with Camp, Dresser, & McKee, Inc. to provide engineering services
related to the design of HWY 29 Off-site Utility improvements in the amount of $60,500.
Approved 6-0 (Brown Absent)
H.Consideration and possible recommendation to approve a contract amendment between the
City of Georgetown and Raymond Chan & Associates, Inc. for professional services related to
Downtown Master Plan Regional Water Quality and Drainage, Phase 2, not to exceed
$110,000.00. Jim Briggs/Mark Miller
Discussion: Miller presented the item. Phase II is for engineering, design & put into construction
of the VFW Park & Main Street sites.
Action: Motion by Gavurnik, seconded by Kostka to approve the amendment to the contract
with Raymond Chan & Associates, Inc., for professional services related to the Downtown
Master Plan Regional Water Quality & Drainage, in the amount of $110,000.00.
Approved 6-0 (Brown Absent)
I.Consideration and possible recommendation to Authorize the execution of an agreement with
LCRA, BRA, Liberty Hill and Chisholm Trail SUD regarding the provision of Wastewater services
and service territory boundaries. Jim Briggs
Discussion: Dishong presented the item. This is the near final draft of the agreement between
LCRA, BRA, Liberty Hill, Chisholm Trail SUD & City of Georgetown in regard to wastewater
service and wastewater service areas. The main changes in the document: 1. We were in
technical violation of the agreement for us providing wastewater services in the area between
our water CCN and Palmer Lane. It was redrafted so there was no violation for us to provide
wastewater service in our ETJ but still in Chisholm's CCN. 2. Under Sec. 2 par 6: LCRA
had a ten year period that we guaranteed the people that we would not take action to file for
CCN's or do sewer service in Chisholm's territory. This has been changed to five year period.
John Gavurnik will abstain from this item do to conflict of interest.
Action: Motion by Young, seconded by Hunnicutt to approve the agreement with LCRA, BRA,
Liberty Hill and Chisholm Trail SUD regarding the provision of Wastewater services and service
territory boundaries.
Approved 5-0 (Brown Absent, Gavurnik abstaining)
Motion by Gavurnik, seconded by Eason to adjourn.
Meeting adjourned at 3:35 p.m.
Adjournment
The meeting was adjourned at 03:35 PM.
Approved :Attest:
_______________________________________________
Doug Smith Jack Hunnicutt
Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Tuesday, November 16, 2004
The Georgetown Utility System Advisory Board will meet on Tuesday, November 16, 2004 at 02:00 PM
in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Members:
Doug Smith – Chair, John Gavurnik – Vice Chair , Jack Hunnicutt- Secretary, Patty Eason, Robert Kostka,
Kendall Young, Larry Brown
Georgetown Utility System Advisory Board meetings are held on the third Tuesday of each month at
02:00 PM.
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene an
Executive Session at the request of the President, a Board Member, the
Assistant City Manager, City Council Member, or legal counsel for any
purpose authorized by the Open Meetings Act, Texas Government Code
Chapter 551, and are subject to action in the Regular Session that
follows.
Consideration and possible action to approve the minutes from the regular Board meeting held on A.
October 19, 2004. Laura Wilkins/Jana Kern
Review of the Construction Progress Report and timelines (including but not limited to items listed). B.
Joel Weaver
Discussion and possible action related to the December, 2004 GUS Board meeting schedule. Jim C.
Briggs
Consideration and approval of renewal of the annual Electric Utility Services Agreement between D.
LCRA and GUS Electric. Jim Briggs/Michael Mayben
Consideration and possible recommendation to approve the renewal of the contract between the City E.
of Georgetown and ElectSolve Technology Solutions and Services Incorporated to provide AMR
System Data Services. Jim Briggs/Michael Mayben
Consideration and possible recommendation for the award of the bid for Electric System Right-of-Way F.
Clearing Services to National Tree Expert Company, Inc. Mike Mayben/Terry Jones
Consideration and possible recommendation to award contracts to Shelton & Shelton and F & L G.
Concrete Services and to approve the budget for parts 1 and 2 of the phase II EARZ Rehabilitation
project. Jim Briggs/Glenn Dishong
Consideration and possible recommendation to authorize staff to negotiate a contract with the H.
recommended firm Kasberg, Patrick and Associates L.L.P. to provide engineering services related to
the Pavement Condition Surveys on the city's roadway infrastructure, in the amount not to exceed
$120,000.00. Jim Briggs/Tom Benz
GUS Board recommendation to approve Change Order 1, to the contract between H. Deck I.
Construction Company and City of Georgetown in amount of $100,000 for Airport Road Rehabilitation.
Jim Briggs/Tom Benz
J. Consideration and Possible Recommendation to Authorize the execution of and agreement with
LCRA, BRA, Liberty Hill and Chisholm Trail SUD regarding the provision of Wastewater services
and service territory boundaries. Jim Briggs
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2004, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Tuesday, November 16, 2004
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday ,
November 16, 2004.
Board Members Present:
Doug Smith, John Gavurnik, Jack Hunnicutt, Patty Eason, Robert Kostka, Kendall Young, Larry Brown
Board Members Absent:
Staff Present:
Jim Briggs, Jana Kern, Mike Mayben, Joel Weaver, Tom Benz, Mark Miller
Others Present:
John Kirby, David Patrick and John Simcik - Kasberg, Patrick & Associates, L.L.P.
Minutes
Regular Meeting
Board may, at any time, recess the Regular Session to convene an
Executive Session at the request of the President, a Board Member, the
Assistant City Manager, City Council Member, or legal counsel for any
purpose authorized by the Open Meetings Act, Texas Government Code
Chapter 551, and are subject to action in the Regular Session that
follows.
Meeting Called to Order by Smith at 2:03 p.m.
A. Consideration and possible action to approve the minutes from the regular Board meeting held
on October 19, 2004. Laura Wilkins/Jana Kern
Discussion: Amended item "F" second sentence to say "He does not feel that this is a conflict...."
Action: Motion by Eason, seconded by Gavurnik, to accept the minutes with the amendment to
item "F".
Approved: 7-0
B. Review of the Construction Progress Report and timelines (including but not limited to
items listed). Joel Weaver
Discussion: Weaver presented the projects:
Berry Creek WWTP: Construction is about 90% complete.
Airport Rd. Rehab: On the east side of Airport Rd. the cement stabilization on the sub-grade
is complete. Ready for asphalt on the east side when we get dryer weather. Once the
east side is complete we will move to the west side. When both side are complete we will put
down type "D" asphalt on both sides.
EARZ Phase I: Wastewater work that we were bound to do is completed. Drainage work is
waiting on TXU to relocate some gas mains. After this is complete Church St. will be repaved.
Jennings Branch: Tank was filled last week. Bacteria tests were taken. At this time we have not
received those results. Prime Controls have to finish up some work on the controls. The last thing
that needs to be done is the dress work.
2004 Street Overlay: Northwest Blvd. is finished up to Golden Oaks. The side streets are not
complete - due to weather issue. On River Bend the concrete work is complete and just about
ready to start paving.
13th Street: Utilities are almost complete. We still need to run the water line from Vine St. to
James St. tank. Once this is complete we will finish up the drainage work then begin paving.
Smith Branch Interceptor: Installation is complete. All of the testing is complete.
Wolf Ranch Lift Station: This project has really been hampered due to weather. Excavation
is complete.
Action: None
C. Discussion and possible action related to the December, 2004 GUS Board meeting schedule.
Jim Briggs
Discussion: Briggs presented the item. It was decided to have the standard meeting on
December 21, 2004 @ 2:00 p.m.
Action: none
D. Consideration and approval of renewal of the annual Electric Utility Services Agreement between
LCRA and GUS Electric. Jim Briggs/Michael Mayben
Discussion: Mayben presented the item. I am asking for $150,000 this year because we currently
have a labor contract out on the street, we are also in negotiations with the entity that has the low
bid but we are discussing some of the indemnity clauses. The current contract that we have with
Flowers Construction expires on December 9, 2004, what this will allow us to do is use the
technical service agreement for the distribution contractor that LCRA has available for their
wholesale customers as a bridge between the time the Flowers contract expires and we are
able to obtain a new contract. We would only use this service for a specific projects, at this time
the only project that we would have them on after December 9, 2004 would be for Concrete pole
line on HWY 29 W for the Simon Development - this tied to TxDot time factors so we need to
get the poles up and in and the lined moved.
Q by Young: Will the cost of pole will take up the $150,000. A by Mayben: No. I feel only about
$100,000 will be used.
Action: Motion by Gavurnik, seconded by Kostka to approve the renewal of the annual Electric
Utility Services Agreement between LCRA and GUS Electric.
Approved 7-0
E. Consideration and possible recommendation to approve the renewal of the contract between the
City of Georgetown and ElectSolve Technology Solutions and Services Incorporated to provide
AMR System Data Services. Jim Briggs/Michael Mayben
Discussion: Mayben presented the item. We have one meter reader, reading 32,000 meters.
Within this next year we are going to reroute all of the meter read routes for water and electric.
What this means to us is better usage of out meter reader. For example: today in Sun City
the reader may go out there 4 times in a given month. With the route change the reader would
only go to that area once a month.
Q by Smith: What is a route. A by Mayben: A group of meters. Also it would indicate the
streets/accounts the meter reader would take i.e. neighborhood.
Action: Motion by Eason, seconded by Young, to approve the renewal of the contract between
the City of Georgetown and ElectSolve Technology Solutions and Services Incorporated to
provide AMR System Data Services.
Approved 7-0
F. Consideration and possible recommendation for the award of the bid for Electric System
Right-of-Way Clearing Services to National Tree Expert Company, Inc.
Mike Mayben/Terry Jones
Discussion: Mayben presented the item. We have been using National Tree since the Ice
Storm of '97. Their contract is a one year contract renewable five times. This contract did
expire last year and we sent this service out for bid. This was sent to 12 companies - both
the small shops and national companies, that we know are working in the central Texas
area. As you can see we only received one bid back. The small shops that only have one or
two units, because of the small size of this contract, they could not justify sending a crew.
The larger companies when we called them back due to the storm damage in other parts
of the nation they are sending the tree trucks to aid in the clean up.
National Tree is located in Burnet, Texas. They have four crews that work this area. The people
work with us have certified arborist. They know how to handle any part of the city that has
oak wilt, they take great care when they do any trimming. They sterilized their saws after each
tree, they also treat each cut made on the tree.
Action: Motion by Young , seconded by Eason to award the bid to National Tree Expert
Company, Inc. for right-of-way clearing service.
Approved 7-0
G. Consideration and possible recommendation to award contracts to Shelton & Shelton and
F & L Concrete Services and to approve the budget for parts 1 and 2 of the phase II EARZ
Rehabilitation project. Jim Briggs/Glenn Dishong
Discussion: Benz presented the item. Q by Gavurnik: Why are some of these line item
bids so far apart? A by David Patrick: EARZ project are horrible projects for contractors.
We test your entire wastewater system in a certain area. Then contractor has to go back
and repair the areas that are deficient. Generally what happens repairs are done in one
section from manhole to manhole, then to another part of town to repair another section
and so on. This is not the ideal work for the contractor to do.
Action: Motion by Gavurnik, seconded by Brown to award contracts to Shelton & Shelton &
F & L Concrete Services. Also, to approve the budget for parts 1 and 2 of the phase II EARZ
Rehabilitation project.
Approved 7-0
H. Consideration and possible recommendation to authorize staff to negotiate a contract with the
recommended firm Kasberg, Patrick and Associates L.L.P. to provide engineering services
related to the Pavement condition surveys on the city's roadway infrastructure, in the amount
not to exceed $120,000.00. Jim Briggs/Tom Benz
Discussion: Benz presented the item.
Q by Gavurnik: What will this information be used for? A by Benz/Briggs: What we have decided
to do is to inventory every asset that we have. We will document the value of each asset. Once we
know the value, we can determine the dollars that can spent for up keep and maintenance of said
asset. This is a GASB 34 tool but also a maintenance tool for Mr. Miller. We have done this with
electric, water, and wastewater but have not done this for streets.
Several questions and lengthy discussion on this topic. Full version can be heard on tape.
Action: Motion by Gavurnik, seconded by Young to authorize staff to negotiate a contract with
Kasberg, Patrick and Associates L.L.P. for engineering services related to pavement condition
surveys on city's roadway infrastructure, in the amount not to exceed $120,000.00
Approved 7-0
I. GUS Board recommendation to approve Change Order 1, to the contract between H. Deck
Construction Company and City of Georgetown in amount of $100,000 for Airport Road
Rehabilitation. Jim Briggs/Tom Benz
Discussion: Benz presented the item. This is to take care of the agreement between City of
Georgetown and Williamson County. Williamson County is providing our match to TxDot
for the College Street bridge replacement. In return City of Georgetown will repair the
County's portion of Airport Road.
Action: Motion by Young, seconded by Eason to approve Change Order 1, to the contract
between H. Deck Construction Company and City of Georgetown in amount of $100,000 for
Airport Road Rehabilitation.
Approved 7-0
J. Consideration and Possible Recommendation to Authorize the execution of and agreement with
LCRA, BRA, Liberty Hill and Chisholm Trail SUD regarding the provision of Wastewater services
and service territory boundaries. Jim Briggs
Discussion: Briggs presented the item. In regards to the map that is being passed out:
The service territory with Liberty Hill, Lower Colorado River Authority (LCRA), Brazos River
Authority, and Chisholm Trial with regards to wastewater service territory.
Liberty Hill filed for a sewer CCN, and the alliance filed for sewer CCN and encompassed
an area that included Chisholm Trail Water. Chisholm Trail filed for opposition to Liberty
Sewer CCN indicating that they were going out HWY 29 west of Seward Junction into
an area that was taking in their water CCN and they felt that it was encroaching upon
the service territory that they had a right to serve. TCEQ asked all parties to get together
to try and work out an arrangement that would be reasonable for all concern. Liberty Hill
from the beginning stated that they would not do anything that Georgetown would take
offense to or would not agree to.That is how we got involved. Liberty Hill did not want to
do anything that would cause a problem for the river, or us being the largest down stream
city. This revolved around who has the ability to serve and how that service will be
provided. Chisholm Trail took the position that in their water CCN they have the right to
serve all retail/wholesale wastewater customers.The City of Georgetown took the position
that this was not in our best interest to have Chisholm Trail build a treatment plant that close
to the city. Liberty Hill stood firm and Chisholm Trail took another look at this process and
thought it to be in everyone's interest to work together as one team.
As the result we have come down to this agreement. This agreement lays it out as Liberty
Hill gets there service area that they need in order to make the cost feasibility for the plant. Then
Liberty Hill to have some control in the future on what they may annex.
Gavurnik state that he will have to abstain due to a conflict of interest concerning MUD 17.
Q by Hunnicutt: Who sets the engineering standards for the wastewater infrastructure
for the retail portion? A by Briggs: This typically will be the Construction Standards in
Georgetown. As a wholesale provider we would lay out the construction standards.
Q by Young: Once this is decided who will treat who will treat the water from Chisholm
Trail SUD? A by Briggs: It will either be the Alliance, LCRA, BRA, or Georgetown. If we
develop a regional system, as part of the regional study that BRA is doing, this regional
plan will decide who does it - Williamson County, Georgetown, BRA or LCRA, who ever
has that system, will be who treats it. At this time it is undetermined on who this entity
will be, it will be somebody, but we do know that it will not be Chisholm Trial. It will be
somebody who is currently in the business and has that expertise.
Q by Smith: Has anybody else seen this draft contract? A Briggs: Yes! Trish Carls and
all other parties. Q Smith: How come Liberty Hill and Georgetown don't have signatory?
A by Briggs: I feel that this is just an oversight. LCRA is a signatory for Liberty Hill but
Georgetown should be signatory to this agreement. After reviewing this document their
are some changes that need to be made, i.e. page 2 - Sec. 1.4 talks about retail sewer
service but there is nothing about wholesale sewer service - this needs to be added. We
need to make the physical description of exhibit B better defined. Q by Young: Because
of this contract, does this project that Georgetown will need to build treatment plants in
these areas? A by Briggs: Georgetown already has a treatment plant at Cimarron Hills.
This plant will not be able to handle everything out in this area but could be expanded.
We are also extending a infrastructure a major wastewater line out to the South San
Gabriel River.
Action: Motion by Hunnicutt, seconded by Kostka to authorize the execution of the agreement
with LCRA, BRA, Liberty Hill and Chisholm Trail SUD regarding the provision of Wastewater
services and service territory boundaries.
Approved 6-0 (Gavurnik abstained)
Motion by Young, seconded by Kostka to adjourn the meeting. Approved 7-0
Meeting adjourned at 3:32 p.m.
Adjournment
The meeting was adjourned at 03:32 PM.
Approved :Attest:
_______________________________________________
Doug Smith Jack Hunnicutt
Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Tuesday, October 19, 2004
The Georgetown Utility System Advisory Board will meet on Tuesday, October 19, 2004 at 02:00 PM in
the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Members:
Doug Smith – Chair, John Gavurnik – Vice Chair , Jack Hunnicutt- Secretary, Patty Eason, Robert Kostka,
Kendall Young, Larry Brown
Georgetown Utility System Advisory Board meetings are held on the third Tuesday of each month at
02:00 PM.
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene an Executive Session at the request of
the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for
any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are
subject to action in the Regular Session that follows.
EXECUTIVE SESSION: Call to Order
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session that follows.
Section 551.071 Consultation with Attorney
A. Briefing from City Attorney regarding street assessments and condemnation. Trish Carls
RETURN TO REGULAR SESSION
B. Discussion and possible recommendation related to street assessments and condemnation.
Trish Carls
C. Consideration and possible action to approve the minutes from the regular Board meeting held on
September 21, 2004 Laura Wilkins/Jana Kern
D. Review of the Construction Progress Report and timelines (including but not limited to items listed)
Joel Weaver
E. Consideration and possible recommendation to approve a contract amendment between the City of
Georgetown and Kasberg, Patrick, and Associates, L.L.P. for professional services related to the
design of the Pecan Branch Wastewater Interceptor Phase III in the amount of $77,050.00.
Jim Briggs/Glenn Dishong
F. Consideration and possible recommendation to approve a contract between the City of Georgetown
and Southwestern University for the long-term supply of Type I reclaimed water irrigation and
cooling tower use. Jim Briggs/Glenn Dishong
G. Consideration and possible recommendation for award of the bid for spun-cast prestressed concrete
poles to Newmark International, Inc. Jim Briggs/Mike Mayben
H. Discussion and possible recommendation regarding wastewater service strategy. Jim Briggs
I. Discussion and possible recommendation regarding water supply alternatives. Jim Briggs
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2004, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Tuesday, October 19, 2004
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday ,
October 19, 2004.
Board Members Present:
Doug Smith – Chair, John Gavurnik – Vice Chair arrived @ 2:05, Jack Hunnicutt- Secretary, Patty Eason,
Robert Kostka, Kendall Young, Larry Brown arrived @2:06
Board Members Absent:
Staff Present:
Paul Brandenburg, Jim Briggs, Laura Wilkins, Jana Kern, Trish Carls, Glenn Dishong, Mike Mayben,
Rachel Osgood, Mark Miller, Micki Rundell, Laurie Brewer, Terri Calhoun
OTHERS PRESENT:
John Kirby - Council Member, David Patrick - Kasberg, Patrick & Associates
Minutes
Regular Meeting
Regular Session called to order by Smith 2:00 p.m.
At this time we will moved to item "C"
Board may, at any time, recess the Regular Session to convene an Executive Session at the request of
the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for
any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are
subject to action in the Regular Session that follows.
EXECUTIVE SESSION: Call to Order
Called to order by Smith @ 2:30 p.m.
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session that follows.
Section 551.071 Consultation with Attorney
A. Briefing from City Attorney regarding street assessments and condemnation. Trish Carls
DISCUSSION ON TAPE
RETURN TO REGULAR SESSION
B. Discussion and possible recommendation related to street assessments and condemnation.
Trish Carls
Discussion: Carls gave an overview of the Street Assessment statutes. There are four of them.
These statutes date from the 19th Century and are codified in the Transportation code. On all
of the statutes property owners can be assessed. There was a lengthy discussion on
assessments and various questions on how dollar amounts are determined.
The full version is on tape
Moved to Executive Session @ 2:29 p.m.
Regular session called back to order by Smith @ 3:03 p.m.
Action from Executive Session:
Action: Motion #1 by Gavurnik, seconded by Eason to recommend to City Council that we
approve this mechanism as a way to finance street and sidewalk improvements or what ever
is needed, but implement limitations an where this will be used and brought back on individual
cases to the GUS Board to consider.
Discussion: Q by Eason: Would this board direct staff to come up with policy, to be reviewed
by this Board before it is recommended to Council? Agreement that staff needs to come up
with a policy.
Amendment to Motion #1: made by Smith, seconded by Eason that the GUS Board looks
favorably on using this Street Assessment mechanism for roads that open up property to
Economic Development.
Motion #1 and amendment #1 to be withdrawn at this time.
Action: Motion #2 by Brown, seconded by Gavurnik to direct to staff to have consultants develop
a model and policy guideline to recommend to Council.
Amendment to Motion #2: Brown amended to exclude consultants, seconded by Gavurnik.
Approved 7-0
Moved to item D
C. Consideration and possible action to approve the minutes from the regular Board meeting held on
September 21, 2004 Laura Wilkins/Jana Kern
Discussion: None
Action: Motion by Kendall, seconded by Kostka, to approve the minutes as written.
Approved 4-0 ( Hunnicutt abstained, Brown & Gavurnik absent from this vote only)
Moved to Item B.
D. Review of the Construction Progress Report and timelines (including but not limited to items listed)
Joel Weaver
Discussion: Benz gave and update of the projects
Jennings Branch: We are about 95% complete. The contract had to some rework on a water
line. Q by Young: Last week there was an announcement at Sun City about this and there was
a concern about the water pressure. A by Dishong: W e have a step by step procedure in place.
We feel with this plan the residents will not even notice that we are filling the tank.
2004 Street Overlay: About 90% of the curb and drainage work is complete. Expect to start the
overlay in about 2 weeks.
EARZ Phase 1: All is complete except Church Street. We are installing the wastewater then we
will do the storm drain then it will be ready for resurfacing. This is being done as we speak
13th Street: We are about 30% with the wastewater work, water is about 55% complete. We will
be extending this project a little bit because we added Pine St., Vine St. and Morrow.
Wolf Ranch Lift Station: About 90% complete with the excavation work. We are running about
three weeks behind.
Airport Road Rehab: Drainage work is proceeding on the East side. A concern was brought up
about the speed limit through the construction zone. Would like to have something posted.
Mr. Miller stated that yes it is posted with constructions signs and that we can post construction
speed limit to be what ever we feel is a safe speed for both road works and vehicles.
BCWWTP: Test of the structure with the next couple of weeks, once that is complete we will
will preliminary run the system to debug.
Smith Branch: This is about 98% complete. Installation of the final piping then testing will begin.
Action: None
E. Consideration and possible recommendation to approve a contract amendment between the City of
Georgetown and Kasberg, Patrick, and Associates, L.L.P. for professional services related to the
design of the Pecan Branch Wastewater Interceptor Phase III in the amount of $77,050.00.
Jim Briggs/Glenn Dishong
Discussion: Briggs presented the item. Gave a brief history on Phase I & II. Phase III will be the
last piece and the amendment will be for engineering.
Action: Motion by Brown, seconded by Eason to approve the amendment to the contract with
Kasberg, Patrick, and Associates, L.L.P. in the amount of $77,050.00
Approved: 7-0
F. Consideration and possible recommendation to approve a contract between the City of Georgetown
and Southwestern University for the long-term supply of Type I reclaimed water irrigation and
cooling tower use. Jim Briggs/Glenn Dishong
Discussion: Rachel Osgood presented the item and explained the contract. We have had an
agreement since 1979, but due to the changes and upgrades to the system it is no longer
valid and this contract is required by Texas Commission on Environmental Quality (TCEQ).
Hunnicutt - wanted to inform the board that his daughter is employed by SU and his wife
is a retired employee from SU. He does not feel there is a conflict of interested but wanted
it disclosed for the record.
Q by Kostka: Is the .85 cents per 1000 gallons is this cost renegotiated annually or is it a set
price? A by Dishong: This is a system rate. Everyone pays the same rate for irrigation rate.
Action: Motion by Young, seconded by Gavurnik to approve the contract between the City of
Georgetown and Southwestern University for long-term supply of Type I reclaimed water for
irrigation and cooling tower use.
Approved: 7-0
G. Consideration and possible recommendation for award of the bid for spun-cast prestressed concrete
poles to Newmark International, Inc. Jim Briggs/Mike Mayben
Discussion: Mayben presented the item and explained the bid.
Action: Motion by Eason, seconded by Kostka to award the bid for spun-cast prestressed
concrete poles to Newmark International, Inc.
Approved: 7-0
H. Discussion and possible recommendation regarding wastewater service strategy. Jim Briggs
Discussion: Briggs presented the item.Staff had a presentation from Brazos River
Authority (BRA) and their consultants with regards to regional wastewater plant and
major collection system. Improvements to the San Gabriel basin which run from Lake
Granger to western Williamson County line. We want to avoid wastewater treatment
plants being generated by MUD's or private individuals which then became operated
by individual company's without much quality control.
There was a lengthy discussion with many questions concerning developments with
existing septic systems close to the city limits - DB Woods, Oak Crest, Serenada -
just to name a few. Full details are on tape.
Action: None
I. Discussion and possible recommendation regarding water supply alternatives. Jim Briggs
Discussion: Briggs updated the Board on where we are at on our water supply, and what
discussions are going on with staff and Brazos River Authority.
There was a lengthy discussion with questions. Full details are on tape.
Action: None
Motion by Young, seconded by Brown to adjourn. Approved 7-0
Adjournment
The meeting was adjourned at 05:01 PM.
Approved :Attest:
_______________________________________________
Doug Smith - Chair Jack Hunnicutt - Secretary
Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Tuesday, September 21, 2004
The Georgetown Utility System Advisory Board will meet on Tuesday, September 21, 2004 at 02:00 PM
in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Members:
Doug Smith - Chair, John Gavurnik - Vice Chair, Jack Hunnicutt - Secretary, Patty Eason, Robert Kostka,
Kendall Young and Larry Brown
Georgetown Utility System Advisory Board meetings are held on the third Tuesday of each month at
02:00 PM.
Call to Order at 02:00 PM
EXECUTIVE SESSION: Call to Order
In compliance with the Open Meetings Act, Chapter 551, Government
Code, Vernon’s Texas Codes, Annotated, the items listed below will be
discussed in closed session and are subject to action in the regular
session that follows.
Section 551.086 Competitive Matters
A. Discussion and possible action to recommend the proposed Electric rate increases to the
City Council as part of the 2004/05 Annual Operating Plan. Micki Rundell
Executive Session to adjourn and Regular Session Called to Order
REGULAR AGENDA
Action from Executive Session - if needed
B.WORKSHOP -- Regional Wastewater Study - Presentation and workshop by the Brazos
River Authority (BRA), Lower Colorado River Authority (LCRA) and Camp, Dresser,
and McKee, Inc. (CDM). Jim Briggs/Glenn Dishong
C.Consideration and possible action to approve the minutes from the regular Board meeting held on
August 17, 2004. Jana Kern/Laura Wilkins
D.Review of the Construction Progress Report and timelines (including but not limited to items
listed). Joel Weaver
E.Consideration and possible recommendation for the award of the annual bid for Licensed
Electrician Services to Mercury Electric Company. Terry Jones/Mike Mayben
F.Consideration and possible recommendation to enter into a contract with Lower Colorado
River Authority (LCRA) for purchase of electric distribution and transmission materials for
FY2004/2005 from Techline in accordance with the LCRA Electric Material Acquisition
Program. Jim Briggs/Mike Mayben
G.Consideration and possible recommendation to award the bid for the construction of the
Lake Water Treatment Plant De-watering Facility (Phase I) to Excel Construction Services,
LLC for $1,178,246.00 and set a project budget of $1,295,000.00. Jim Briggs/Glenn Dishong
H.Consideration and possible recommendation to award the bid for the Williams Drive Lift Station
Relief Line to H. Deck Construction Co. for $116,322.00 and set a project budget of
$126,000.00. Jim Briggs/Glenn Dishong
I.Consideration and possible recommendation to award the bid for the annual purchase of Water
Meters and Accessories to National Waterworks for $271,386.00. Jim Briggs/Glenn Dishong
J.Consideration and possible recommendation to approve a contract amendment to the existing
Professional Services Agreement between the City of Georgetown and Camp, Dresser, and
McKee. Inc., to provide engineering services related to the update of Wastewater Collection
System Master Plan and Model, in the amount of $142,680. Jim Briggs/Tom Benz
K. Consideration and possible recommendation to amend the existing Professional Service
Agreement between the City of Georgetown and Camp, Dresser, and McKee, Inc., to provide
engineering services related to the design of Irrigation Water System Master Plan and
distribution system model, in the amount of $36,508. Jim Briggs/Tom Benz
L.Consideration and possible recommendation to amend the contract between the City and
Operations Management International (OMI) for the management, operation, and
maintenance of its water treatment facilities for the fiscal year 2004-2005 and to set an annual
operating budget of $815,000.00. Jim Briggs/Glenn Dishong
M.Consideration and possible recommendation to amend the contract between the City and
Brazos River Authority (BRA) for the management, operation, and maintenance of its waste-
water treatment facilities for the fiscal year 2004-2005 and to set an annual operating budget
of $1,050,000.00. Jim Briggs/Glenn Dishong
N.Consideration and possible recommendation to approve the annual Cost of Service Study and
a transfer of off-peak capacity in accordance with the Water Service, Water Rights, and
Facility Ownership Contract between the City of Georgetown and Chisholm Trail Special Utility
District relating to the Lake Water Treatment Plant. Jim Briggs/Glenn Dishong
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2004, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Tuesday, September 21, 2004
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday ,
September 21, 2004.
Board Members Present:
Doug Smith, John Gavurnik, Patty Eason, Robert Kostka, Kendall Young
Board Members Absent:
Jack Hunnicutt, Larry Brown
Staff Present:
Paul Brandenburg, Jim Briggs, Laura Wilkins, Jana Kern, Glenn Dishong, Joel Weaver, Tom Benz, Micki
Rundell, Mike Mayben, Rachel Osgood, Laurie Brewer, Marsha Iwers, Terry Jones
OTHERS PRESENT:
David Collinsworth, Brooks Bouldin & Bret Necessary - Brazos River Authority (BRA), Allen Woelke -
Camp, Dresser & McKee, Inc. (CDM)
Minutes
Regular Meeting
Regular Session called to order by Doug Smith 2:00 p.m.
EXECUTIVE SESSION: Call to Order
Called to order by Doug Smith 2:01 p.m.
In compliance with the Open Meetings Act, Chapter 551, Government
Code, Vernon’s Texas Codes, Annotated, the items listed below will be
discussed in closed session and are subject to action in the regular
session that follows.
Section 551.086 Competitive Matters
Motion by Eason, seconded by Young that this is a competitive matter. Approved 5-0 (Brown &
Hunnicutt absent)
A. Discussion and possible action to recommend the proposed Electric rate increases to the
City Council as part of the 2004/05 Annual Operating Plan. Micki Rundell
DISCUSSION ON TAPE
Executive Session to adjourn and Regular Session Called to Order
REGULAR AGENDA
Regular Session called back to order by Smith at 2:17 p.m.
Action from Executive Session - if needed
Motion by Gavurink, seconded by Young to recommend to Council the proposed Electric rate increase as part
of the 2004/05 Annual Operating Plan. Approved 5-0 (Brown & Hunnicutt absent)
B.WORKSHOP -- Regional Wastewater Study - Presentation and workshop by the Brazos
River Authority (BRA), Lower Colorado River Authority (LCRA) and Camp, Dresser,
and McKee, Inc. (CDM). Jim Briggs/Glenn Dishong
Discussion on Tape
C.Consideration and possible action to approve the minutes from the regular Board meeting held on
August 17, 2004. Jana Kern/Laura Wilkins
Discussion: None
Action: Motion by Eason, seconded by Kostka to approve minutes as written.
Approved 5-0 (Brown & Hunnicutt absent)
D.Review of the Construction Progress Report and timelines (including but not limited to items
listed). Joel Weaver
Discussion: Weaver gave an update on projects.
Berry Creek WWTP: Installing some of the walkways up the structure and air piping.
The majority of the pumps, motors etc. have been installed. The electrical building is finished
and fitted.
Airport Road Rehab: To start on 9/27. The delay was due to the traffic control plan.
This plan has been revised and approved. We have placed and notice in the "Sun",
on channel 10 (cable information channel) and also by mail.
13th Street: About 50% through with water line, and about 30% through with sewer line.
EARZ Phase I: Down to Church Street this is the last piece of this project. Church Street
will be a total Rehab from 15th Street to railroad tracks. We are doing both street and
drainage and wastewater on that portion, this part of the project is underway now.
04 Street Overlay: Northwest Blvd. is just about done with curbs installation. We had to
refit some of the driveway approaches to make them match the new pavement level.
Paving should start in about two weeks.
Jennings Branch: Working on the electrical and the Scada systems that is the last
mechanical component. As soon as the paint dry time has passed, we will fill the tank. When
it is full it will be ready for use.
CC/Rivery Re-use: Is complete and the final walk thru done.
Smith Branch: Trenching is complete from the interstate to Austin Ave. Boring should start
in the next couple of days.
Wolf Ranch Lift Station: Digging wet well now.
E.Consideration and possible recommendation for the award of the annual bid for Licensed
Electrician Services to Mercury Electric Company. Terry Jones/Mike Mayben
Discussion: Jones present the item and explained the work to be performed.
Action: Motion by Gavurnik, seconded by Kostka to award the annual bid for Licensed
Electrical Services to Mercury Electric Company.
Approved 5-0 (Brown & Hunnicutt absent)
F.Consideration and possible recommendation to enter into a contract with Lower Colorado
River Authority (LCRA) for purchase of electric distribution and transmission materials for
FY2004/2005 from Techline in accordance with the LCRA Electric Material Acquisition
Program. Jim Briggs/Mike Mayben
Discussion: Mayben presented the item. This will allow us to join the LCRA Alliance for the
next year. This is a non-binding, if we need to get out of it we can. We can use it as an
exclusive purchasing agreement for any/all electrical equipment. This will allow is to obtain
materials when ever needed, although the prices may vary. We will also have the ability to
go out and get quotes from any entity and compare them with the Alliance prices.
Action: Motion by Young, seconded by Kostka to enter into a contract with LCRA to purchase
materials for 2004/2005 from Techline. Approved 5-0 (Brown & Hunnicutt absent)
G.Consideration and possible recommendation to award the bid for the construction of the
Lake Water Treatment Plant De-watering Facility (Phase I) to Excel Construction Services,
LLC for $1,178,246.00 and set a project budget of $1,295,000.00. Jim Briggs/Glenn Dishong
Discussion: Dishong gave an overview of this item. Q by Gavurnik: Has the City used Excel
Construction in the past? A by Briggs & Dishong: Not that we are aware of. Excel is
recommended by CDM.
Action: Motion by Gavurnik, seconded by Eason, to award the construction bid of the Lake Water
Treatment Plant De-watering Facility to Excel Construction Services.
Approved 5-0 (Brown & Hunnicutt absent)
H.Consideration and possible recommendation to award the bid for the Williams Drive Lift Station
Relief Line to H. Deck Construction Company. for $116,322.00 and set a project budget of
$126,000.00. Jim Briggs/Glenn Dishong
Discussion: Dishong gave an overview of this item.
Action: Motion by Young, seconded by Smith to award the bid for the Williams Drive Lift Station
Relief Line to H. Deck Const. Co. Approved 5-0 (Brown & Hunnicutt absent)
I.Consideration and possible recommendation to award the bid for the annual purchase of Water
Meters and Accessories to National Waterworks for $271,386.00. Jim Briggs/Glenn Dishong
Discussion: Dishong gave an overview of this item. Please note that National is not the low
bidder, but is the low qualified bid. The other two bidders could not provide a Itron compatible
solution.
Action: Motion by Eason, seconded by Gavurnik to award the bid for the annual purchase of
Water meters and accessories to National Waterworks.
Approved 5-0 (Brown & Hunnicutt absent)
J.Consideration and possible recommendation to approve a contract amendment to the existing
Professional Services Agreement between the City of Georgetown and Camp, Dresser, and
McKee. Inc., to provide engineering services related to the update of Wastewater Collection
System Master Plan and Model, in the amount of $142,680. Jim Briggs/Tom Benz
Discussion: Benz gave an overview of the item. New model has better technology for planning
and compliance with TCEQ.
Action: Motion by Eason, seconded by Gavurnik to amend the existing contact for Professional
Service Agreement with Camp, Dresser & McKee, Inc. for engineering services related to
Wastewater Collection System Master Plan & Model.
Approved 5-0 (Brown & Hunnicutt absent)
K. Consideration and possible recommendation to amend the existing Professional Service
Agreement between the City of Georgetown and Camp, Dresser, and McKee, Inc., to provide
engineering services related to the design of Irrigation Water System Master Plan and
distribution system model, in the amount of $36,508. Jim Briggs/Tom Benz
Discussion: Benz gave overview of the item. We are already using this resource and it
makes senses to continue.
Action: Motion by Eason, seconded by Gavurnik to amend the existing contract for Professional
Service Agreement with Camp, Dresser & McKee, Inc. for engineering service related to the
design of Irrigation Water System Master Plan.Approved 5-0 (Brown & Hunnicutt absent)
L.Consideration and possible recommendation to amend the contract between the City and
Operations Management International (OMI) for the management, operation, and
maintenance of its water treatment facilities for the fiscal year 2004-2005 and to set an annual
operating budget of $815,000.00. Jim Briggs/Glenn Dishong
Discussion: Dishong gave an overview of this item. Q by Smith: How much does OMI and the
wells add to this on an annual basis? A by Dishong: We pay the operating costs of the well, they
are primarily electric. This will be for periodic maintenance; such as: changing the oil, rings, etc.
Action: Motion by Gavurnik, seconded by Kostka to approve the contract amendment to OMI, for
management, operation and maintenance of its water treatment facilities for fiscal year 04/05.
Approved 5-0 (Brown & Hunnicutt absent)
M.Consideration and possible recommendation to amend the contract between the City and
Brazos River Authority (BRA) for the management, operation, and maintenance of its waste-
water treatment facilities for the fiscal year 2004-2005 and to set an annual operating budget
of $1,050,000.00. Jim Briggs/Glenn Dishong
Discussion: Dishong gave an overview of the item. Also reminded the Board that last years
contract was for only eleven (11) months.
Action: Motion by Eason, seconded by Young to approve the amendment of the contract with
Brazos River Authority for management, operation & maintenance of its wastewater treatment
facilities for fiscal year 04/05.
Approved 5-0 (Brown & Hunnicutt absent)
N.Consideration and possible recommendation to approve the annual Cost of Service Study and
a transfer of off-peak capacity in accordance with the Water Service, Water Rights, and
Facility Ownership Contract between the City of Georgetown and Chisholm Trail Special Utility
District relating to the Lake Water Treatment Plant. Jim Briggs/Glenn Dishong
Discussion: Dishong gave an overview of the item
Action: Motion by Gavurnik, seconded by Kostka to approve the annual Cost of Service Study
and a transfer of off-peck capacity with Water Service, Water Rights, & Facility Ownership
Contract
between the City and Chisholm Trail Special Utility District (CTSUD).
Approved 5-0 (Brown & Hunnicutt absent)
Motion by Gavurnik, seconded by Young to adjourn Approved 5-0 (Brown & Hunnicutt absent)
Meeting adjourned at 4:10 p.m.
Adjournment
The meeting was adjourned at 04:10 PM.
Approved :Attest:
_______________________________________________
Chair: Doug Smith Secretary:Jack Hunnicutt
Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Tuesday, August 17, 2004
The Georgetown Utility System Advisory Board will meet on Tuesday, August 17, 2004 at 02:00 PM in
the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Members:
Doug Smith - Chairperson, John Gavurnik - Vice Chairperson, Jack Hunnicutt - Secretary, Patty Eason,
Robert Kostka, Kendall Young and Larry Brown
Georgetown Utility System Advisory Board meetings are held on the third Tuesday of each month at
02:00 PM.
Call to Order at 02:00 PM
EXECUTIVE SESSION: Call to Order
In compliance with the Open Meetings Act, Chapter 551, Government
Code, Vernon’s Texas Codes, Annotated, the items listed below will be
discussed in closed session and are subject to action in the regular
session that follows.
Section 551.086 Competitive Matters
A. Consideration of Power Supply options for calendar year 2005. Jim Briggs
B. Discussion and possible action to recommend the proposed Electric rate increases to the
City Council as part of the 2004/05 Annual Operating Plan. Micki Rundell
Executive Session to adjourn and Regular Session Called to Order
REGULAR AGENDA
Action from Executive Session - if needed
C. Consideration and possible action to approve the minutes from the regular Board Meeting held
on July 22, 2004 and the Meeting held on July 27, 2004. Laura Wilkins/Jana Kern
D. Review of the Construction Progress Report and Timelines (including but not limited to
items listed). Joel Weaver
E. Consideration and possible recommendation for the award of the annual bid for automatic meter
reading equipment to various bidders. Mike Mayben/Terry Jones
F.Consideration and possible recommendation to approve a contract amendment between the
City of Georgetown and Roming, Parker & Kasberg L.L.P. for professional services related
to the design of the Phase II EARZ remediation in the amount of $104,000.00
Jim Briggs/Glenn Dishong
G.Presentation and discussion of water and wastewater service options to Highlands at
Mayfield.Glenn Dishong
H. Consideration and possible recommendation to approve the Amended and Restated Bylaws
of the Georgetown Utility System. Jim Briggs
I. Discussion and possible action to recommend the proposed Wastewater rate increases to
the City Council as part of the 2004/05 Annual Operating Plan. Micki Rundell
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2004, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Tuesday, August 17, 2004
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday ,
August 17, 2004.
Board Members Present:
John Gavurnik, Patty Eason, Robert Kostka, Larry Brown
Board Members Absent:
Doug Smith, Kendall Young, Jack Hunnicutt
Staff Present:
Jim Briggs, Laura Wilkins, Jana Kern, Joel Weaver, Micki Rundell, Mike Mayben, Glenn Dishong, Paul
Brandenburg, Rachel Osgood, Joe Lara, Marsha Iwers, Laurie Brewer
OTHERS PRESENT:
Steve Moffitt - McCord Eng. Inc., David Patrick - Roming, Parker & Kasberg, L.L.P., Blake Magee -
Blake Magee Company, Jim Clarno - LCRA, Randall Jones - Randall Jones Engineering
Minutes
Regular Meeting
CALLED TO ORDER 2:03 BY JOHN GAVURNIK
Moved to Executive Session
EXECUTIVE SESSION: Call to Order
Called to Order at 2:04 pm
In compliance with the Open Meetings Act, Chapter 551, Government
Code, Vernon’s Texas Codes, Annotated, the items listed below will be
discussed in closed session and are subject to action in the regular
session that follows.
Section 551.086 Competitive Matters
A. Consideration of Power Supply options for calendar year 2005. Jim Briggs
DISCUSSION ON TAPE
B. Discussion and possible action to recommend the proposed Electric rate increases to the
City Council as part of the 2004/05 Annual Operating Plan. Micki Rundell
DISCUSSION ON TAPE
EXECUTIVE SESSION ADJOURNED AND REGULAR SESSION RECONVENED AT 3:02 P.M.
REGULAR AGENDA
Action from Executive Session - if needed
Action: Motion by Eason, seconded by Brown to proceed with the Power Supply Options.
Approved 4-0 (Smith, Young, Hunnicutt absent)
Action: Motion by Brown, seconded by Eason to recommend the proposed Electric Rates
to City Council. Board will review rates at the September 2004.
Approved 4-0 (Smith, Young, Hunnicutt absent)
C. Consideration and possible action to approve the minutes from the regular Board Meeting held
on July 22, 2004 and the Meeting held on July 27, 2004. Laura Wilkins/Jana Kern
Discussion: None
Action: Motion by Kostka seconded by Brown to approve minutes from both meetings.
Approved 4-0 (Smith, Young, Hunnicutt absent)
D. Review of the Construction Progress Report and Timelines (including but not limited to
items listed). Joel Weaver
Discussion: Weaver gave update on all projects
Jennings Branch: Tank has been raised, all of the exterior coating is complete, interior welding
to column is finished and interior coating has begun.
Airport Road Rehab: Contracts is back and we have the Bonding documents. Should start
getting some of the right of way prep started next week.
13th Street: Currently at Pine on 13th St. heading toward Railroad
EARZ Phase 1: Finishing up the remainder of the project. Church Street should begin with in the
next several weeks. This will take approximately 4 to 5 weeks to complete. When Church St.
is finished this will complete this project.
2004 Overlay: Currently on Northwest Blvd - crews are replacing the curb and gutters when this
is
complete they will start with the overlaying of Northwest Blvd.
Berry Creek WWTP: This is about 75% complete, all of the structure is up, and the equipment
is on site.
Action: None
E. Consideration and possible recommendation for the award of the annual bid for automatic meter
reading equipment to various bidders. Mike Mayben/Terry Jones
Discussion: Iwers & Mayben gave an overview. Q by Gavurnik: Money will not be spent all
at one time? A by Mayben: Money will be use through out the year. We keep a minium
balance in the warehouse. When it gets to the Min/Max we reorder. This way we don't have
any lag time. Q by Kostka: The items that were No Bid was that due to a non- request by us?
A by Mayben: No. Due to specification changes, or it is sole source item from the vendor only,
and those company's are no longer able to bid on those items.
Action: Motion by Gavurnik, seconded by Eason to approved award of the automatic
meter reading equipment to the various bidders.
Approved 4-0 (Smith, Young, Hunnicutt absent)
F.Consideration and possible recommendation to approve a contract amendment between the
City of Georgetown and Roming, Parker & Kasberg L.L.P. for professional services related
to the design of the Phase II EARZ remediation in the amount of $104,000.00
Jim Briggs/Glenn Dishong
Discussion: Dishong gave an overview. This is the Westerly portion of the Dove Springs
Basin - this goes all the way down to the motor mile and to the west on Leander Rd. The
testing is finished. We now need engineering to do the design work for the actual repairs.
Due to the deadlines by TCEQ, once you know about a defect, you have one year to repair.
The report was turned in by GSW on May 1, 2004, so we trying to get a head start on getting
the repair work done. All repairs must be completed by May 1, 2005.
Action: Motion by Brown, seconded by Kostka to approve the contract amendment between
City of Georgetown and RPK for professional services related to design of EARZ Phase II in
the amount of $104,000.00. Approved 4-0 (Smith, Young, Hunnicutt absent)
G.Presentation and discussion of water and wastewater service options to Highlands at
Mayfield.Glenn Dishong
Discussion: Dishong introduced Blake Magee - developer, Randall Jones - Randall Jones
Engineering, and Jim Clarno - LCRA. Dishong: A few months ago we presented this
to the board. At that time the board ask for us to look at a more options. Dishong passed
out a presentation and reviewed/explained the three options.
Magee's input: Discussions have been going on for about 2 yrs. We have been asked to build
the whole water system, plus paying for land, and then put up capital cost plus letters of credit
for the wastewater system, we can not take all of that risk. Would like to get the cost down and
low as we can. We would like to make this work for everyone. The County has some concerns
about the cost because they are providing the land for the treatment plant site and the irrigation
pond. They would like to buy reuse water they want a competitive rate.
LCRA input: Our role is to try and facilitate solution. We have not had a chance to sit down and
work out numbers so everyone is comfortable with them. We would like to work with staff to
fine tune a proposal. Our electric customers want to see our water/wastewater business
grow, but they want to make sure that it is on the water/wastewater' s back not electric's.
There is some negotiating that can be done. I feel that LCRA and The City need to sit down
go through the costs get to fine tune the options, than sit down with the developer. LCRA is
willing to assume some risk, but our electric customers are wanting to make sure that we
minimize the electric customer. What I need to do for my financial people, is to prove to
them that this project will stand on its own.
Gavurnik stated that sounds to him that everyone needs to go back look at some combination
of these options, create new ones, it appears that people are willing to negotiate. Rundell added
that we, The City, need ask if we are willing to take this risk.
Action: Staff is to go back and continue negotiations and also try to minimize the risk
to The City as much as possible. Then bring it back to the board.
H. Consideration and possible recommendation to approve the Amended and Restated Bylaws
of the Georgetown Utility System. Jim Briggs
Discussion: Briggs reviewed the changes to Sec. 4.1 and Sec. 5..4 of the GUS By-laws.
One concern that came up was with Sec. 2.2. This is the Eligibility section that states
members shall reside within the city limits or extraterritorial jurisdiction of the City of
Georgetown. Were the concern is that a member/s of this board could be in the ETJ
and not have any Georgetown utilities but these members have information concerning
bond analysts and rating agencies and these members who are not a utility customer are
making recommendations on rates. Q by Gavurnik: Is the concern that someone like my
self that lives in the ETJ would be making slated decision on rate increases because
I am not going to be paying these rates? A by Briggs: Not that you would be making a
slated decision, but making a decision not with the same level of concern as if you would
be paying these rates. Rundell commented that the board does not set the rates, but
recommends rates. The Boards approval/disapproval is taken in high consideration with
the Council when they look at these rates. I feel that it is a stake holder issue, one of the
things that agencies look at is how we manage our utilities as far as public input/public
participation and the rating institutes are aware that we have this advisory board and
our concern is they were to look at our By-laws there may be some questions as to
the fact that we have people influencing our rates that do not have a vested interest in the
rates.
Several suggestions were presented to the board.
Q by Brown: Are we just introducing this today or are we going to discuss this further?
A by Briggs: At this point we are bring forth the administration changes. We also wanted
to make the Board aware of this issue that may come up in the future. We felt that the
Board needed to be aware of this. If the Boards recommendation is not to change the
Eligibility at this time then there will be no change. We wanted to make sure that
this concern had been brought up and discussed in case it is brought up at a future date.
Gavurnik stated that if this is brought up again we can state that we as a board have
discussed it and at that point if we feel we need to review again we will.
Action: Motion by Eason, seconded by Brown to approve By-Laws as presented.
Approved 4-0 (Smith, Young, Hunnicutt absent)
I. Discussion and possible action to recommend the proposed Wastewater rate increases to
the City Council as part of the 2004/05 Annual Operating Plan. Micki Rundell
Discussion: Rundell presented the item.
City Council wanted to phase the increase over a 2 year period at .015 per year. 04/05 is
the second year. At this time we are proposing to increase the rates for our customers
that have water and wastewater services with the City.
We have a group looking into how to handle the customers that only have wastewater with
the City. At this point we have no way of knowing who these customers or what their
usage is. One of our biggest concerns is how to disconnect these customers for non-payment.
Once we have a working plan for these customers we will come back to the Board with that
proposal.
Action: Motion by Brown, seconded by Eason to recommend the proposed Wastewater
rate increases and bring to City Council as part of the 04/05 Annual Operating Plan.
Approved 4-0 (Smith, Young, Hunnicutt absent)
Motion to adjourn by Brown, seconded by Kostka. Approved 4-0 (Smith, Young, Hunnicutt absent)
ADJOURNMENT
The Meeting adjourned at 4:38 p.m.
Approved: Attest:
----------------------------------------------------------------------------------
Chair: Doug Smith Secretary: Jack Hunnicutt
Adjournment
The meeting was adjourned at 10:30 PM.
Approved :Attest:
_______________________________________________
Chair: Doug Smith Secretary
Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Tuesday, July 27, 2004
The Georgetown Utility System Advisory Board will meet on Tuesday, July 27, 2004 at 05:45 PM in the
City Council Chambers, located at 101 East 7th Street, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Members:
Doug Smith - Chairperson, John Gavurnik - Vice Chairperson, Jack Hunnicutt - Secretary, Larry Brown,
Patty Eason, Kendall Young, Robert Kostka
Georgetown Utility System Advisory Board meetings are held on the third Tuesday of each month at
05:45 PM.
Call to Order at 05:45 PM
Consideration and possible recommendation to award the contract for the construction of the Airport A.
Road Rehabilitation Project to H. Deck Construction, in the amount of $626,077.00 and establish a
project budget of $657,377.00. Jim Briggs/Mark Miller
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2004, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Tuesday, July 27, 2004
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday , July
27, 2004.
Board Members Present:
Doug Smith, Kendall Young, Jack Hunnicutt, Robert Kostka, Larry Brown arrived @6:50 p.m.
Board Members Absent:
Patty Eason, John Gavurnik
Staff Present:
Jim Briggs, Laura Wilkins, Jana Kern, Tom Benz, Mark Miller
Minutes
Regular Meeting
Meeting Called to order at 5:45 p.m. by Doug Smith
A. Consideration and possible recommendation to award the contract for the construction of the
Airport Road Rehabilitation Project to H. Deck Construction, in the amount of $626,077.00
and establish a project budget of $657,377.00. Jim Briggs/Mark Miller
Discussion: Miller gave an update on this project. This contract also includes 17th St.
from Railroad to Austin Ave., Walnut St. from 7th St. to University Ave, College St. from 7th St.
to 2nd St.
Action: Motion by Young, second by Kostka, to recommend award to H. Deck Construction in
the amount of $626,077.00 and establish a project budget of $657,377.00.
Approved 5-0 (Absent Eason & Gavurnik)
Motion by Young seconded by Kostka, to adjourn meeting. Approved 5-0 (Absent Eason & Gavurnik).
Meeting adjourned at 6:54 p.m..
Adjournment
The meeting was adjourned at 10:30 PM.
Approved :Attest:
_______________________________________________
Board Member Name Secretary
Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Thursday, July 22, 2004
The Georgetown Utility System Advisory Board will meet on Thursday, July 22, 2004 at 02:00 PM in the
Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Members:
Patty Eason, Doug Smith, Robert Kostka, Larry Brown, John Gavurnik, Kendall Young, Jack Hunnicutt
Georgetown Utility System Advisory Board meetings are held on the third Thursday of each month at
02:00 PM.
Call to Order at 02:00 PM
A. Consideration and possible action to approve the minutes from the regular Board meeting held on
June 15, 2004. Jana Kern/Laura Wilkins
B. Review of the Construction Progress Report and Timelines (including but not limited to
items listed). Joel Weaver
C.Consideration and possible recommendation to award the contract for construction of the
Wolf Ranch Lift Stations to C.C. Carlton Industries, Ltd. and establish a project budget
of $1,697,100.00Tom Benz
D. Consideration and possible recommendation for the award of the annual bid for Water/
Wastewater pipe and fittings to various bidders.Jim Briggs/Terry Jones
E.Discussion and possible action to recommend the proposed Stormwater Drainage rate
increase to the City Council as part of the 2004/05 Annual Operating Plan.
Micki Rundell
Certificate of Posting
I, Laura Wilkins, Deputy City Secretary for the City of Georgetown, Texas, do hereby certify that this
Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general
public at all times, on the _____ day of _________________, 2004, at __________, and remained so
posted for at least 72 continuous hours preceding the scheduled time of said meeting .
__________________________________
Laura Wilkins, Deputy City Secretary
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Thursday, July 22, 2004
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Thursday ,
July 22, 2004.
Board Members Present:
Doug Smith, Patty Eason, Robert Kostka, Larry Brown Jack Hunnicutt
Board Members Absent:
John Gavurnik, Kendall Young
Staff Present:
Jim Briggs, Laura Wilkins, Jana Kern, Joel Weaver, Tom Benz, Micki Rundell, Marsha Iwers, Kathy
Logue, Rachel Osgood, Mark Miller
Minutes
Regular Meeting
Prior to the meeting, staff requested a short meeting for Tuesday, July 27, 2004 at 5:30 p.m. to consider
the Airport Road Rehabilitation project. The Board reached a consensus that Tuesday, July 27, 2004 at
5:45 p.m. would be an acceptable time to meet. The meeting will be held at the City Hall Council
Chambers.
Meeting called to order at 2:06 p.m. by Doug Smith
A. Consideration and possible action to approve the minutes from the regular Board meeting held on
June 15, 2004. Jana Kern/Laura Wilkins
Discussion: Item F: Smith asked about the intent. His memory was that we had determined
which option to go with and the board did not ask the staff to bring back options. Other members
remembered as Mr. Smith and so it was determined that this statement would be taken out.
Action: Motion by Eason, seconded by Kostka to approve minutes as amended.
Approved 5-0 (Absent Gavurnik & Young)
B. Review of the Construction Progress Report and Timelines (including but not limited to
items listed). Joel Weaver
Discussion: Weaver gave an update on the projects
Country Club/Rivery: Minor clean up in progress
Jennings Branch: Interior primer is done, interior coating will be done when bowl is raised and
final welds are done. Logos have been placed on the exterior of the tank.
Street Overlay: Would like to start with Northwest Blvd. first, would like to get this completed
before school starts.
EARZ Phase 1: Percentages of completion are based on when the pay estimates that have
been turned in. Contractor had not turned in his last pay estimate by the time I did these
charts. It is about 78% complete not 50%.
13th Street: Q by Eason: How is the public notified A by Weaver: Newspaper, Channel 10,
door knockers are placed on the immediate effected area.
Airport Road Rehab: Mr. Smith would like to see "Entering City Limits", "Leaving City
Limits" signs placed in area.
Action: None
C.Consideration and possible recommendation to award the contract for construction of the
Wolf Ranch Lift Stations to C.C. Carlton Industries, Ltd. and establish a project budget
of $1,697,100.00Tom Benz
Discussion: Benz gave update on project. Q by Eason: On the coversheet it states that
"...... total project budget including contingencies is set at $100,000.00" that the dollar
amount should really be $1,697,100.00. A by Benz: Yes, this is a error on the coversheet.
It should read $1,697,100.00.
Action: Motion by Eason, seconded by Brown, to recommend award of bid to C.C. Carlton
Industries in the amount of $1,597,100.00, including the contingencies of $100,000.00 for
a project budget of $1,697,100.00. Approved 5-0 (Absent Young, Gavurnik)
D. Consideration and possible recommendation for the award of the annual bid for Water/
Wastewater pipe and fittings to various bidders.Jim Briggs/Terry Jones
Discussion: Iwers gave update on bid. Q by Brown: How are these pieces awarded?
A by Iwers: These are awarded either by unit or group.
Action: Motion by Brown, seconded by Eason, that the Board recommend award
of the annual bid to various bidders as stated. Approved 5-0 (Absent Young, Gavurnik)
E.Discussion and possible action to recommend the proposed Stormwater Drainage rate
increase to the City Council as part of the 2004/05 Annual Operating Plan.
Micki Rundell
Discussion:Rundell presented the item. Q by Kostka: What constitutes a unit?
A by Rundell and Briggs: A unit is per household/2,200 square feet or impervious cover -
usually 1 unit is considered to be about the size of 1 residence.
Action: Motion by Kostka, seconded Hunnicutt, that the Board recommend the proposed
Stormwater Drainage Rate increases as part of the 2004/05 Annual Operating Plan
Approved 5-0 (Absent Young, Gavurnik)
Motion by Brown, seconded by Eason to adjourn meeting. Approved 5-0 (Absent Young, Gavurnik)
Meeting adjourned at 2:51 p.m.
Adjournment
The meeting was adjourned at 10:30 PM.
Approved :Attest:
_______________________________________________
Board Member Name Secretary
Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Tuesday, June 15, 2004
The Georgetown Utility System Advisory Board will meet on Tuesday, June 15, 2004 at 02:00 PM in the
Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Members:
Doug Smith - Chairman, John Gavurnik - Vice-Chair, Jack Hunnicutt- Secretary, Patty Eason, Kendall
Young, Larry Brown, Robert Kostka
Georgetown Utility System Advisory Board meetings are held on the third Tuesday of each month at
02:00 PM.
Call to Order at 02:00 PM
REGULAR AGENDA
A.Approval of the minutes from the regular Board meeting held on May 15, 2004.
Jana Kern/Laura Wilkins
B. Review of the Construction Progress Report and timelines (including but not limited to
items listed). Joel Weaver
C. Consideration and possible recommendation of award for construction of Smith Branch
Wastewater Interceptor Phase III. Glenn Dishong
D. Consideration and possible recommendation of award of a contract for the 2004 Overlay
Project to H. Deck Construction Company. Mark Miller
E. Consideration and possible recommendation of award of the City's annual Flexible Base Material
ASTM Sand & 3/8" Rock & Sandy Loam Bid No, 24023. Mark Miller/Glenn Dishong
F. Review and possible recommendation for offsite utility construction cost sharing agreement
between the City and Cottonwood Creek Development, LLC. Glenn Dishong
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2004, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Tuesday, June 15, 2004
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday , June
15, 2004.
Board Members Present:
Doug Smith, Patty Eason, Robert Kostka, Larry Brown, Jack Hunnicutt (Arrived @ 2:03), Kendall Young
(Arrived @ 2:05)
Board Members Absent:
John Gavurnik
Staff Present:
Paul Brandenburg, Laura Wilkins, Jana Kern, Joel Weaver, Tom Benz, Glenn Dishong, Mark Miller,
Rachel Osgood
OTHERS PRESENT:
John Kirby, Bob Felton
Minutes
Regular Meeting
Meeting called to order at 2:01 p.m. by Doug Smith
REGULAR AGENDA
A.Approval of the minutes from the regular Board meeting held on May 18, 2004.
Jana Kern/Laura Wilkins
DISCUSSION: None
ACTION: Motion by Eason, seconded by Kostka, to approve the minutes from May 18, 2004.
Approved 4-0 (Absent Gavurnik, Hunnicutt and Young not present at time of the vote.
BOARD MOVED TO ITEM C AT THIS TIME
B. Review of the Construction Progress Report and timelines (including but not limited to
items listed). Joel Weaver
DISCUSSION:Weaver gave update on the projects.
13th Street to begin around June 21, 2004. Neighborhood meeting held last week. Notice
of this meeting was posted in the Williamson County Sun, we also hung door hangers.
H. Deck is the contractor for this and they are familiar with how we do things and how complicated
it can get. They also are aware that they need to keep the residents informed and involved. There
will be some ERAZ dollars spent on this project as well as 1/4 cent dollars.
Airport Road Rehab is about 95% complete on Engineering - Should be ready for bid by the end
of June. Smith asked for a sign to designate end of City limit/project.
Country Club/Rivery Re-use Line is about 99% complete. We now have the capability to
delivery water to the Country Club.
Jennings Branch - Painting should start this week- on track for project.
Berry Creek Wastewater Plant Is on schedule for the new site, waiting for delivery of pumping
items etc., but scheduled for completion October 2004. At the Old Site: On Thursday, June 10,
2004 around 5:30 p.m.while the construction crew were still on site, there was a structural
concrete failure. The basin wall moved outward about 3-4 inches due to a crack in the concrete
foundation. Entire tank emptied onto the site, about 100,000 gallons. The construction crew
build berms for containment, then they started cleanup and repair. At about 4:30 a.m., berm
broke and we lost about 30,000 of sewage. Wastewater service to residents of Berry Creek
continued via pump trucks. The Plant was repaired and returned to service Friday, June 11,
2004 around 2:30 p.m. Q by Eason: What impact did this have on Berry Creek?
A. by Dishong: We did biological sampling before and after and it appeared to have not impact
on the creek at all. Q. by Young: Are there other remedies necessary to take to ensure we have
no other problems? A. by Brandenburg/Dishong/Benz: This tank will be closed when new
plant opens in October 2004. We might look at root cause but the aeration basin will be removed
but the clarifier will stay in place. We will also be submitting an insurance claim to see if we can
get anything back from the damage.
ACTION: None
BOARD MOVED TO ITEM "D" AT THIS TIME
C. Consideration and possible recommendation of award for construction of Smith Branch
Wastewater Interceptor Phase III. Glenn Dishong
DISCUSSION: Glenn gave update of this project. Staff recommends award of this bid to McLean
Construction Ltd. Q. by Kostka: What happens if the bidding is incorrect. A. by Weaver: We
will only pay what was bid. Dishong add if there are any cost savings it will benefit the City.
Q. by Smith: What is logic for setting the contingency at 15%? A. by Weaver: I don't feel that we
will need this high of a contingency. This is one project that we could not afford not to have
enough contingency to complete quickly, and did not want to go back to Council. Q. by Kostka:
Will the existing sewer lines be abandoned once the new lines are in place? A. by Benz: Not
all of the lines will be abandoned.
ACTION: Motion by Eason, seconded by Kostka, to recommend bid award to McLean
Construction Ltd. Approved 6-0 (Gavurnik absent)
BOARD MOVED BACK TO ITEM "B" AT THIS TIME
D. Consideration and possible recommendation of award of a contract for the 2004 Overlay
Project to H. Deck Construction Company. Mark Miller
DISCUSSION: Miller gave an update of this project. Q by Brown: How is the difference going to
allocated? Bid of $623,558.40 with a budget of $685,915.00 where is the difference to be spent?
A by Miller: Any type of contingency. Weaver also added - the only contingency could be for
utilities, road crossings for water services that may be very shallow. Q by Young: Do we use
this type of cost for all curb and gutter projects? A by Miller: Anytime you have a road way that
is in fair condition - meaning if your sub-grade has not been breeched to a point of total failure.
This is the way to do it.
ACTION: Motion by Eason, seconded by Brown, to recommend award of bid to H. Deck
Construction Co. in the amount of $685,915.00. Approved 6-0 (Absent: Gavurnik)
E. Consideration and possible recommendation of award of the City's annual Flexible Base Material
ASTM Sand & 3/8" Rock & Sandy Loam Bid No, 24023. Mark Miller/Glenn Dishong
DISCUSSION: Miller gave and update on this project. Q by Eason why were there so many
"No Bidders & No Response" is this standard. A by Miller: Because we do not purchase very
large quantities.
ACTION: Motion by Brown, seconded by Eason, to recommend award of the bid as
recommended by staff. Approve 6-0 (Absent: Gavurnik)
F. Review and possible recommendation for offsite utility construction cost sharing agreement
between the City and Cottonwood Creek Development, LLC. Glenn Dishong
DISCUSSION: Dishong explained the item. This is the inaugural attempt at utilizing the line
extension policy previously approved by the Board (last year). Developers are required to extend
Utilities (water, wastewater & drainage) to their properties at full cost to the developer and in
accordance with 5 yr, 10 yr or the master plan.City may participate, in the cost, if the line is
oversized for future use and it is in the 5 year plan. Example: 6200' water line that runs out
Inner Loop - Cottonwood Creek Engineers gave us their cost estimate of $554,502 compare
what they need - 10" line vs 16" line - ratio of cross sectional area of the pipe is leaving the
City paying 61% of the bill. Q by Smith: That is not how I understood this. I thought City
would be paying the marginal cost not the pro-rated cost? Capacity cost vs Construction cost.
A by Dishong: Both options are available to us. I choose variable cost because at this
time it is easier to figure the cost. We are signing up for costs two years into the future.
Under the plan they would have to bid this out using both sizes then take the differentials.
Kostka - Would like a comparison of incremental method vs the other marginal cost volume
metric costs.
Eason - Would help to know the costs that would be Pinnacles responsibility to know when the
City could make up some of the costs.
ACTION: Motion by Brown, seconded by Hunnicutt, That we agree in concept at what is being
presented but strike the last paragraph. We also agree that what ever the construction cost
difference is the City will cost participate. Approved 6-0 (Absent: Gavurnik)
Motion by Young, seconded by Eason, to adjourn meeting. Approved 6-0 (Absent: Gavurnik)
Meeting adjourned at 3:31 p.m.
Adjournment
The meeting was adjourned at 10:30 PM.
Approved :Attest:
_______________________________________________
Board Member Name Secretary
Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Tuesday, May 18, 2004
The Georgetown Utility System Advisory Board will meet on Tuesday, May 18, 2004 at 02:00 PM in the
Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Members:
Doug Smith - Chairman, John Gavurnik - Vice-Chair, Jack Hunnicutt - Secretary, Patty Eason, Kendall
Young, Larry Brown, Robert Kostka
Georgetown Utility System Advisory Board meetings are held on the third Tuesday of each month at
02:00 PM.
Call to Order at 02:00 PM
A.Consideration and possible recommendation regarding review of the Draft Ethics Ordinance to be
adopted on second reading by the City Council on June 22, 2004. Jim Briggs
EXECUTIVE SESSION: Call to Order
In compliance with the Open Meetings Act, Chapter 551, Government
Code, Vernon’s Texas Codes, Annotated, the items listed below will be
discussed in closed session and are subject to action in the regular
session that follows.
B.Section 551.086 Competitive Matters
1.Discussion and possible recommendation related to the LCRA Wholesale Power
Contract. Jim Briggs & Mike Mayben
2.Discussion and possible recommendation for extension of the contract between McCord
Engineering, and Georgetown Utility Systems, to provide engineering services related to
the planning, design, and review of the City's electric system improvements, system
construction, system expansion (due to development), and system mapping.
Mike Mayben
C.Section 551.072 Deliberation on Real Property
1.Staff briefing and discussion regarding TxDot proposal to purchase City-owned property
for SH 130 right-of-way. Jim Briggs
Executive Session to adjourn and Regular Session Called to Order
REGULAR AGENDA
Action from Executive Session - if needed
D.Approval of the minutes from the regular Board meeting held on April 20, 2004.
Jana Kern/Laura Wilkins
E. Review of the Construction Progress Report and timelines (including but not limited to
items listed). Joel Weaver
F. Consideration and possible recommendation of award for the 13th Street Rehabilitation Project.
Mark Miller
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2004, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Tuesday, May 18, 2004
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday , May
18, 2004.
Board Members Present:
Patty Eason, Doug Smith, Larry Brown. John Gavurnik, Kendall Young, Patty Eason, Robert Kostka
(arrived @ 2:11pm)
Board Members Absent:
Jack Hunnicutt
Staff Present:
Jana Kern, Laura Wilkins, Jim Briggs, Glenn Dishong, Joel Weaver, Tom Benz, Mike Mayben, Paul
Brandenburg,
OTHER PRESENT:
David Patrick - Roming, Parker & Kasberg, L.L.P.
Minutes
Regular Meeting
Meeting Called to Order at 2:03 p.m. - By Doug Smith
A.Consideration and possible recommendation regarding review of the Draft Ethics Ordinance to be
adopted on second reading by the City Council on June 22, 2004. Jim Briggs
DISCUSSION: Paul Brandenburg ask that the board review the Draft Ethics Ordinance - any
comments need to be back by June 11, 2004. No need to go over in great detail or spend a
lot of time on this as Council has reviewed twice already and a committee was formed to
draft this item. This committee has been working on this for over one year.
EXECUTIVE SESSION: Call to Order 2:05 p.m.
In compliance with the Open Meetings Act, Chapter 551, Government
Code, Vernon’s Texas Codes, Annotated, the items listed below will be
discussed in closed session and are subject to action in the regular
session that follows.
B.Section 551.086 Competitive Matters
Motion by Eason seconded by Young that LCRA Wholesale Power Contract is a competitive
matter.Approved 5-0 (Absent Kostka (from this vote only), Hunnicutt)
1.Discussion and possible recommendation related to the LCRA Wholesale Power
Contract. Jim Briggs & Mike Mayben
DISCUSSION ON TAPE
Motion by Eason, seconded by Young that The McCord Engineering contact is a competitive
matter. Approved 6-0 (Hunnicutt absent)
2.Discussion and possible recommendation for extension of the contract between McCord
Engineering, and Georgetown Utility Systems, to provide engineering services related to
the planning, design, and review of the City's electric system improvements, system
construction, system expansion (due to development), and system mapping.
Mike Mayben
DISCUSSION ON TAPE
Motion by Gavurink, second by Brown to recommend renewal of contract with McCord
Engineering.
Approve 6-0 (Hunnicutt absent)
C.Section 551.072 Deliberation on Real Property
1.Staff briefing and discussion regarding TxDot proposal to purchase City-owned property
for SH 130 right-of-way. Jim Briggs
DISCUSSION ON TAPE
Executive Session to adjourn and Regular Session Reconvened 2:43 p.m.
REGULAR SESSION: CALLED TO ORDER 2:44 p.m. by
Action from Executive Session - if needed
D.Approval of the minutes from the regular Board meeting held on April 20, 2004.
Jana Kern/Laura Wilkins
DISCUSSION: NONE
ACTION: Motion by Eason, seconded by Gavurnik to approve the minutes from April 20, 2004.
Approved 6-0 (Hunnicutt absent)
E. Review of the Construction Progress Report and timelines (including but not limited to
items listed). Joel Weaver
DISCUSSION: Weaver gave update on the projects.
Street overlay project - Question by Smith - Is this micro-surfacing that will be done on
these streets. Answered by Weaver - No this is an asphalt overlay.
EARZ Phase 1 Project - Question by Smith - What part of town is this?
Answered by Weaver - Within the Dove Springs Basin & East of IH 35
ACTION: NONE
F. Consideration and possible recommendation of award for the 13th Street Rehabilitation Project.
Tom Benz.
DISCUSSION: Benz gave an update of the project. Four bids came in for consideration. Roming,
Parker and Kasberg reviewed and recommended H. Deck for this project. Question by Smith:How
much of this project could be funded by the 1/4 cent sales tax. Answered by Briggs - did not have
the percentage break down. Will get this break down to the GUS Board after it goes to Council.
We also want to put up signage for the 4B & 1/4 cent projects, so people will know where these
dollars are being spent.
ACTION: Motion by Eason, seconded by Brown to recommend bid award to H. Deck.
Approved 6-0 (Hunnicutt absent)
Motion by Eason, seconded by Young that meeting be adjourned - Approved 6-0 (Hunnicutt absent)
Adjournment
The meeting was adjourned at 10:30 PM.
Approved :Attest:
_______________________________________________
Board Member Name Secretary
Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Tuesday, April 20, 2004
The Georgetown Utility System Advisory Board will meet on Tuesday, April 20, 2004 at 02:00 PM in the
Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Members:
Doug Smith - Chairperson, John Gavurnik - Vice-Chairperson, Jack Hunnicutt - Secretary, Patty Eason,
Larry Brown, Robert Kostka, Kendall Young
Georgetown Utility System Advisory Board meetings are held on the third Tuesday of each month at
02:00 PM.
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene an Executive Session at the request of
the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for
any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are
subject to action in the Regular Session that follows
EXECUTIVE SESSION: Call to Order
In compliance with the Open Meetings Act, Chapter 551, Government
Code, Vernon’s Texas Codes, Annotated, the items listed below will be
discussed in closed session and are subject to action in the regular
session that follows.
Sec.551.086 Competitive Matters
The GUS Board will go into Executive Session under Chapter 551 of the Texas
Government Code to discuss matters or take action on a “competitive matter” of
the Energy Services Department as provided under Section 551.086.
A.Presentation and possible recommendation of the 2004/2005 Electric Capital Improvement
Projects Plan. Michael W. Mayben
REGULAR SESSIONREGULAR SESSIONREGULAR SESSIONREGULAR SESSION:::: Call to OrderCall to OrderCall to OrderCall to Order
Action from Executive SessionAction from Executive SessionAction from Executive SessionAction from Executive Session: (: (: (: (if necessaryif necessaryif necessaryif necessary))))
B.Presentation and possible recommendation of the 2004-2005 Capital Improvement Projects Plan.
Jim Briggs
C.Discussion and inaugural briefing regarding utility services to Mayfield Ranch Subdivision.
Glenn Dishong and Jim Briggs
D.Approval of the minutes from the regular meeting held on February 17, 2004. Laura Wilkins
E.Review of the Construction Progress Report and timelines (including but not limited to items
listed) Joel Weaver
F.Discussion and possible recommendation regarding options for retail wastewater providers
within the Georgetown Planning Area. Jim Briggs
G.Discussion and possible recommendation related to Regional Stormwater Detention.
John Gavurnik
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2004, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Tuesday, April 20, 2004
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday ,
April 20, 2004.
Board Members Present:
Doug Smith, Robert Kostka, John Gavurnik, Patty Eason
Board Members Absent:
Kendall Young, Jack Hunnicutt, Larry Brown
Staff Present:
Paul Brandenburg, Jim Briggs, Jana Kern, Laura Wilkins, Michael Mayben, Glenn Dishong, Ed Polasek,
Mark Miller, Joe Lara, Joel Weaver, Tom Benz, Rachel Osgood, Micki Rundell, Laurie Brewer, David
Munk
OTHERS PRESENT: Kathy Heideman - EcoDevo Board, Rebecca Sellers - Williamson County Sun,
Randall Jones - Randall Jones Engineering, Jim Clarno - LCRA, Blake Magee - Blake Magee Co., Don
Rauschuber - CTSUD, Gordon Eurom - CTSUD, Don Jones - CTSUD, Marcus Couipe - CTSUD, Patty
Rodgers - CTSUD
Minutes
Regular Meeting
Meeting Called to Order at 2:02 p.m. - By Doug Smith
Board may, at any time, recess the Regular Session to convene an Executive Session at the request of
the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for
any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are
subject to action in the Regular Session that follows
EXECUTIVE SESSION: Call to Order 2:03 p.m.
Motion by Eason, second by Gavurnik that the 2004-2005 CIP is executive session item. Approved
4-0 (Brown, Hunnicutt, and Young absent)
In compliance with the Open Meetings Act, Chapter 551, Government
Code, Vernon’s Texas Codes, Annotated, the items listed below will be
discussed in closed session and are subject to action in the regular
session that follows.
Sec.551.086 Competitive Matters
The GUS Board will go into Executive Session under Chapter 551 of the Texas
Government Code to discuss matters or take action on a “competitive matter” of
the Energy Services Department as provided under Section 551.086.
A.Presentation and possible recommendation of the 2004/2005 Electric Capital Improvement
Projects Plan. Michael W. Mayben
DISCUSSION: Briggs explained the need for the Electric CIP to be executive session item
(competitive matter/confidential).
Mayben introduced the CIP process/format. CIP goes to Council May 24, 2004
DISCUSSION ON TAPE
EXECUTIVE SESSION ADJOURNED AND REGULAR SESSION RECONVENED 2:24 p.m.
REGULAR SESSIONREGULAR SESSIONREGULAR SESSIONREGULAR SESSION:::: Call to OrderCall to OrderCall to OrderCall to Order 2222::::25252525 pppp....mmmm.... By Doug SmithBy Doug SmithBy Doug SmithBy Doug Smith
Action from Executive SessionAction from Executive SessionAction from Executive SessionAction from Executive Session: (: (: (: (if necessaryif necessaryif necessaryif necessary))))
B.Presentation and possible recommendation of the 2004-2005 Capital Improvement Projects Plan.
Jim Briggs
DISCUSSION: Briggs introduced the CIP process/format. Ties into GASB 34 better. Rundell
explained GASB 34. CIP goes to Council May 24, 2004. WATER/WASTEWATER: Dishong
explained the projects included. Question from Gavurnik- the two streets - College & Forest -
were they identified through this testing of the EARZ for compliance or is this being done
because of the of Transportation Projects. Answered by Dishong: Yes They were identified
because of Transportation. Dishong believes that these drain to the San Gabriel plant.
Focus was placed on everything running to Dove Springs for the first two years. So no these
lines have not been tested. Question from Gavurnik - Will these lines be tested or are they
not required because they are so new? Answered by Dishong: We would not be required to
test these lines but we will smoke test these lines. Briggs stated: These lines were part of SCS
Application/Organized Collection System Application they will be reviewed by TCEQ then they
will not be required to have another test on them for five years. Question from Gavurnik: Is testing
considered as a Capital or an Expense? Answered by Rundell: We only truly capitalize the
repairs we tend to show it under the CIP because it is part of a Capital program. Question from
Kostka: Does test bring up any surprises from a damage or repair standpoint? Answer by
Dishong: No real major surprises so far. Irrigation - Sun City to be on reuse water completely
when these projects are completed (50% of the demand - what we have to pump). Question from
Smith: This will be able to be handle both golf courses completely? Answered by Dishong:
When the plant goes to three million gallons a day it would. Right now the plant is only operating
at about 750,000 gallons a day and that is not enough for the golf courses. These courses will be
using about 1.6 million gallons a day to meet demand. This plant will cover about 50% of their
demand. So we will still use some well water for the other half.
TRANSPORTATION & STORMWATER: Miller explained the process used to determine the
needs and how the funds are projected to be spent.. Rundell explained the Modified
Approach of GASB 34 accounting practices. Miller explained the CIP process/format and
presented the projects. Question from Smith Is there any curbing at all on Morrow now?
Answered by Miller: There is a new piece at Austin Ave. right by Regions Bank but it does not
go down Morrow very far. Question from Smith: Are you planning on adding curbing?
Answered by Miller: Yes, I would like to put curbing about half way down, until we get to the ditch
section. Question from Gavurnik: This includes the CIP but does this also include what will be
repaired with the 1/4 cent tax? Answered by Rundell: The funding source is listed on each page,
but these projects include both regular and 1/4 cent. We also have a one page showing what
projects will be funded by the 1/4 cent tax. In closing Briggs explained why we went to this new
format of presentation and hoped that it was easier to read and understand.
ACTION: NONE
BOARD MOVED TO ITEM F AT THIS TIMEBOARD MOVED TO ITEM F AT THIS TIMEBOARD MOVED TO ITEM F AT THIS TIMEBOARD MOVED TO ITEM F AT THIS TIME
C.Discussion and inaugural briefing regarding utility services to Mayfield Ranch Subdivision.
Glenn Dishong and Jim Briggs
DISCUSSION: Briggs explained the item and history related to the issue. Dishong presented
the issues related to the item. WASTEWATER is a little different as it is sort of an "island" we
are not obligated to serve - but there are a couple of options. 1. - LCRA to be wholesale
provider, BRA to be operator - but Georgetown would be the retail provider. 2 - Developer or
we could build a facility (similar to Cimarron Hills facility) - we would be owner - BRA would be
operator also. Jim Clarno - LCRA explained LCRA's position and gave history related to the
issue. Seven separate agreements required to make this process work. LCRA is interested
in pursuing this project. Question and Answer by Briggs: What is in it for G'TOWN - Whitetail
has been requesting for 10 years access to water (they are currently on well service).
This would allow G'TOWN to address this request - plus it is in our water CCN. Would have to
be in a MUD - a MUD District would be formed. MUD's are only allowed to fund their
level/number of homes. An agreement would allow them what they want and allow us to
address Whitetail (win/win). Question by Smith: Long - Term - Does the City want to own and
operate its WWTP? Answer by Briggs: Long Term we are looking weather we own them or a
regional entity owns and operates them it is in our interest to have them owned in the public
sector.
ACTION: Motion by Gavurnik, second by Smith that staff gather options available for providing
water service and bring options back to Board at the May meeting for recommendation to
Council. Approved 4-0 (Brown, Hunnicutt, and Young absent)
D.Approval of the minutes from the regular meeting held on February 17, 2004. Laura Wilkins
DISCUSSION: NONE
ACTION: Motion by Gavurnik, second by Eason to approve the minutes. Approved 4-0
(Brown, Hunnicutt, and Young absent)
E.Review of the Construction Progress Report and timelines (including but not limited to items
listed) Joel Weaver
DISCUSSION: Weaver gave update on the projects. EARZ Phase 1 Weaver this is the rehab
portion of this contract. It is the first annual. Point repairs have been completed. There are two
facets - One is an "Insitu-Form" type rehab, the other is open cut portion. Question by Smith:
These are the results of the testing that was done? Answer by Weaver: This is the results of
the two year ago testing and the first annual contract for rehabilitation.
ACTION: NONE
F.Discussion and possible recommendation regarding options for retail wastewater providers
within the Georgetown Planning Area. Jim Briggs
DISCUSSION: Briggs introduced the item and handed out a map of the affected area.
Briggs explained the situation and options that will be coming up in the next few months
or years. Explained that Chisholm Trail is interested in serving ww to at least a portion of
the area in Western Williamson County. Rauschuber explained Chisholm's interest in
serving water/ww in western Williamson County ("organized sewer"). MUD #13- CTSUD
Board interested in regional concept - serving wastewater. Forefront - request from
MUD #12 Retail - CTSUD/LCRA for WW - , mentioned also MUD #17 and 18 for retail.
CTSUD wants to work together on this issue and not beat odds. Wants MOU between the
two entities for a regional format. Gavurnik is a member of the Board of MUDGavurnik is a member of the Board of MUDGavurnik is a member of the Board of MUDGavurnik is a member of the Board of MUD #17#17#17#17
---- will listen to discussionwill listen to discussionwill listen to discussionwill listen to discussion ---- but will not participate in discussions or votingbut will not participate in discussions or votingbut will not participate in discussions or votingbut will not participate in discussions or voting ((((ifififif
vote occursvote occursvote occursvote occurs).).).).
Rauschuber explained the phases are areas affected. CTSUD will apply for CCN
amendment (MUD #12) to about Leander to Parmer Lane. Question from Smith: Is this plan
for retail to be provided by CTSUD and wholesale to be provided by G'Town? Answered
by Rauschuber: Yes, that this their proposal. Questions by Smith: Would that apply on 17
as well? Answered by Rauschuber: It could as well. If we could follow this format.
Briggs elaborated about the possibility of adding irrigation (GTOWN) for golf course at
Cimarron Hills (short term). Long-term - use quarry on 29 - as they begin to quarry out - as
a plant site (non-discharge plant). Question by Smith: Would this plant discharge into the
river? Answered by Rauschuber: The LCRA plant has discharge to the South San Gabriel.
The Wade Cross plant doesn't,. Its and on site. Question by Smith: If it would be possible
for MUD #12 to go to the Cimarron Hills WWTP for service. Answered by Briggs: It could.
That plant could be expanded to handle it on an interim basis. Question by Kostka: If any
of this would prevent the development from getting WW service to the development?
Answered by Briggs: Explained the CCN process and some of the questions that could
come up related to the process.
ACTION: NONE
BOARD MOVED BACK TO ITEMBOARD MOVED BACK TO ITEMBOARD MOVED BACK TO ITEMBOARD MOVED BACK TO ITEM """"CCCC"""" AT THIS TIMEAT THIS TIMEAT THIS TIMEAT THIS TIME
G.Discussion and possible recommendation related to Regional Stormwater Detention.
John Gavurnik
DISCUSSION: Gavurnik explained that several developers had contacted him regarding
the status of the plan. Briggs gave status and explained that when John Aldridge left this
was one of the projects that was delayed. We will be contacting interested parties when we
begin working on it again to get input prior to finalizing. Looking at next Spring for completion
and fee implementation.
ACTION: NONE
Motion by Gavurnik, second by Smith that meeting be adjourned - Approved 4-0 (Brown, Hunnicutt,
and Young absent)
Adjournment
The meeting was adjourned at 10:30 PM.
Approved :Attest:
_______________________________________________
Board Member Name Secretary
Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Tuesday, February 17, 2004
The Georgetown Utility System Advisory Board will meet on Tuesday, February 17, 2004 at 02:00 PM in
the Development Services Conference Room, located at 904 South Main Street, Georgetown, Texas.
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Members:
Doug Smith - Chairperson, Patty Eason, Robert Kostka, Larry Brown, John Gavurnik, Jack Hunnicutt,
Kendall Young
Georgetown Utility System Advisory Board meetings are held on the third Tuesday of each month at
02:00 PM.
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene an Executive Session at the request of
the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for
any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are
subject to action in the Regular Session that follows
REGULAR SESSION: Call to Order
A.Board nominations and election of a Vice-President and Secretary of the Board.
EXECUTIVE SESSION: Call to Order
In compliance with the Open Meetings Act, Chapter 551, Government
Code, Vernon’s Texas Codes, Annotated, the items listed below will be
discussed in closed session and are subject to action in the regular
session that follows.
Sec.551.086 Competitive Matters
The GUS Board will go into Executive Session under Chapter 551 of the Texas
Government Code to discuss matters or take action on a “competitive matter” of
the Energy Services Department as provided under Section 551.086.
B. Updates on the Substation Planning Study - Michael Mayben and McCord Engineering
Executive Session to Adjourn and Reconvene Regular Session
REGULAR SESSION: Call to Order
Action from Executive Session: Action to be taken if necessary
C.Discussion and possible action regarding Sedro Trail related to the issues of:
Water Service, Connectivity, and Signalization. Paul Brandenburg
D.Discussion regarding 2004/2005 budget process - Micki Rundell
E.Discussion and possible action to approve the minutes from the regular Board meeting
held December 16, 2003. - Laura Wilkins
F.Review of the Construction Progress Report and timelines (including but not limited to
items listed). Joel Weaver
G.Consideration and possible recommendation for approval of a contract amendment to
the existing Professional Services Agreement between the City of Georgetown and
Camp, Dresser, and McKee, Inc. to provide engineering services related to the design
of the Lake Water Treatment Plant De-watering Facility for a total of $253,974.00.
Glenn Dishong
H.Consideration and possible recommendation for approval of a contract amendment to
the existing Professional Services Agreement between the City of Georgetown and
Camp, Dresser, and McKee, Inc. to provide engineering services related to the design
of the Dove Springs Wastewater Treatment Plant expansion for a total of $527,000.00.
Glenn Dishong
I.Consideration and recommendation to award a contract to Corrosion Eliminator, Inc.
of Mineral Wells, Texas and to establish a project budget for the rehabilitation of the
Berry Creek Ground Storage Tank of $100,000.00. Glenn Dishong
J.Consideration and possible recommendation to award contracts to H. Deck
Construction and Horseshoe Construction, Inc. and to approve the budget for the
Phase I EARZ Rehabilitation Project and Phase I EARZ Pipe Bursting Projects in
the amount of $1,235,000.00. Glenn Dishong
K.Consideration and possible recommendation to award the bid, from Viking
Construction, Inc., for street microsurfacing in the amount of $264,400.24.
Mark Miller
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2004, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Tuesday, February 17, 2004
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday ,
February 17, 2004.
Board Members Present:
Stanley Bland, John Gavurnik, Patty Eason, Kendall Young, Doug Smith, Jack Hunnicutt (arrived at 2:11
p.m.)
Board Members Absent:
Larry Brown
Staff Present:
Briggs, Brandenburg, Rundell, Brewer, Mayben, Miller, Dishong, Polasek, Osgood, Wilkins, Weaver
OTHERS PRESENT: Steve Moffit, Jim McCord , David Witte - McCord Engineering, Randy Deavers -
Sedro Trail resident, Rebecca Sellers - Williamson County Sun
Minutes
Regular Meeting
Board may, at any time, recess the Regular Session to convene an Executive Session at the request of
the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for
any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are
subject to action in the Regular Session that follows
REGULAR SESSION: Call to Order
CALLED TO ORDER AT 2:00 p.m. by Doug Smith
A.Board nominations and election of a Vice-President and Secretary of the Board.
DISCUSSION:
ACTION: Motion by Eason, second by Bland that John Gavurnik be elected as Vice-Chair.
Approved 4-0 (Brown absent; Hunnicutt absent for this vote - arrived 2:11 p.m. - Gavurnik
abstained) Motion by Eason, second by Gavurnik that Jack Hunnicutt be elected as
Secretary. Approved 5-0 (Brown absent; Hunnicutt absent for this vote.)
EXECUTIVE SESSION: Call to Order 2:02 P.M. by Doug Smith
In compliance with the Open Meetings Act, Chapter 551, Government
Code, Vernon’s Texas Codes, Annotated, the items listed below will be
discussed in closed session and are subject to action in the regular
session that follows.
Sec.551.086 Competitive Matters
The GUS Board will go into Executive Session under Chapter 551 of the Texas
Government Code to discuss matters or take action on a “competitive matter” of
the Energy Services Department as provided under Section 551.086.
B. Updates on the Substation Planning Study - Michael Mayben and McCord Engineering
DISCUSSION ON TAPE
Executive Session to Adjourn and Reconvene Regular Session
EXECUTIVE SESSION ADJOURNED AT 2:54 p.m.
REGULAR SESSION RECONVENED: Called to Order at 2:56 by Doug Smith
Action from Executive Session:
Motion by Gavurnik, second by Bland that the Board request that staff to pursue negotiation of the
purchase of existing substations and the ownership of future substation sites and substation equipment;
and in addition that staff gather more information regarding such purchases and provide the information
to the Board for consideration. Approved 6-0 (Brown absent)
C.Discussion and possible action regarding Sedro Trail related to the issues of:
Water Service, Connectivity, and Signalization. Paul Brandenburg
DISCUSSION: Brandenburg gave introduction to item and to Mr. Randy Deavers.
Deavers explained his situation. Explained he is speaking for himself and a few others -
not for the entire subdivision. Would like to subdivide his property.
WATER: Deavers explained that his property had been "switched" from Georgetown CCN
to Chisholm. Briggs explained that the CCN negotiations between Chisholm and Georgetown -
ended with this area being in Chisholm's CCN as their map showed it in Chisholm's area plus
Chisholm had already installed facilities in the area. So it was determined that this area would
be determined to be in Chisholm's CCN. City had asked Chisholm to extend facilities through
their CIP. They had responded that they could do it within 18 months or so - but then possible
"double tax" issues forced Chisholm to remove from their CIP. Deavers asked if the citizens
asked to be de-annexed would that take Sun City out of the city limits. Smith answered that
this issue is not under the purview of this board. CONNECTIVITY: Deavers stated that he was
told the Sedro Trail neighbors did not want connectivity to Georgetown Village. He made open
records request regarding which neighbors objected and was told that the neighbors objected to
Georgetown Village not to connectivity. Smith explained that this issue is not under the purview
of this board. Briggs understands Deavers' concerns regarding connectivity which is why the
proposed connection through Heritage Oaks has been required in the subdivision plans.
However, this connection may not be made until 2011. Deavers feels they (Sedro Trail area)
cannot wait that long. Deavers asked where he should go next? Smith advised that he would
need to bring these concerns to the City Council. Young stated that it seems like there should
be an organization between the State and the community to deal with these issues- seems like
something is missing. Briggs stated that we have been working with TxDOT regarding planning
to avoid some of these situations - but we do not have very much control over it as TxDOT follows
the regulations.
ACTION: NONE
D.Discussion regarding 2004/2005 budget process - Micki Rundell
DISCUSSION: Rundell and Brewer presented information regarding the upcoming budget
process. We are gathering info regarding feedback. Handed out questions that we would
like the board to provide feedback to the staff and Council to make the budget process better
and get ideas prior to entering into the process. Deadline two weeks.
ACTION: NONE
E.Discussion and possible action to approve the minutes from the regular Board meeting
held December 16, 2003. - Laura Wilkins
DISCUSSION:
ACTION: Motion by Eason, second by Gavurnik to approve the minutes. Approved 6-0
(Brown absent)
F.Review of the Construction Progress Report and timelines (including but not limited to
items listed). Joel Weaver
DISCUSSION: NONE
ACTION: NONE
G.Consideration and possible recommendation for approval of a contract amendment to
the existing Professional Services Agreement between the City of Georgetown and
Camp, Dresser, and McKee, Inc. to provide engineering services related to the design
of the Lake Water Treatment Plant De-watering Facility for a total of $253,974.00.
Glenn Dishong
DISCUSSION: Dishong explained the item and outlined the area on a project map.
Tried to find a way to possible "phase" the project. Smith asked - Why did we not start
earlier during the LWTP expansion. answered by Dishong that the LWTP was done on
emergency basis so it would not have been appropriate at the same time.
However, since it was not an emergency item - it was done in a conventional process to
bid competitively. Smith asked if this is as cost effective. Briggs answered that we would
not have had significant savings at the time of LWTP expansion. It is better to do
conventional process as this piece is not emergency. Engineering only so far - current
drying beds are fine so far - we can look at this once engineering is done and maybe fund
some in one year and some in another and phase the construction costs. Need to start
engineering now as the engineering will be time consuming (six months at least). Young
was out of the room and asked if there was something that came up later in the process
that was not anticipated that separated this from the LWTP expansion.
ACTION: Motion by Gavurnik, second by Bland that the Board recommend approval to
provide the engineering services. Approved 6-0 (Brown absent)
H.Consideration and possible recommendation for approval of a contract amendment to
the existing Professional Services Agreement between the City of Georgetown and
Camp, Dresser, and McKee, Inc. to provide engineering services related to the design
of the Dove Springs Wastewater Treatment Plant expansion for a total of $527,000.00.
Glenn Dishong
DISCUSSION: Dishong explained the item. Plant operating at 60% capacity - we are
required to begin engineering when we get to 70%. During wet periods - the plant peaks
over the 70% which requires us to begin engineering now. We can start construction later -
but must get engineering started especially with the growth happening in the area (Simon).
Sludge holding capacity and belt press capacity needs to be increased - will try to reduce
drying beds through this improvement - this will allow us to reduce size of the area.
Design work has to meet tighter design standards today. Gavurnik asked about the line
items for General Services. We will be charged for those items later not immediately.
Addressed budget - will need to use additional funds - but have those from savings on other
projects.
ACTION: Motion by Hunnicutt, second by Eason to approve this item Approved 6-0
(Brown absent)
I.Consideration and recommendation to award a contract to Corrosion Eliminator, Inc.
of Mineral Wells, Texas and to establish a project budget for the rehabilitation of the
Berry Creek Ground Storage Tank of $100,000.00. Glenn Dishong
DISCUSSION: Dishong explained the item. Bid opening last week - continues the
process of rehabilitating tanks. Asking for project budget of $100,000.00. Process takes
three months - tank will be out of service during this time. We do have a backup and will
have it back up by summer 2004. Usually do these projects in winter when demand is low.
Eason asked how we find people to do this work and go through bidding process.
Hired expert just like we hire CDM for engineering because they are experts in their field -
Dunham Engineering are tank experts - this is all they do. Hired them three years ago to
study the tanks and find out what they will need. We do annual inspections but will get
expert to update study in March for current status - and we can do minor repairs until the
time the actual rehab is done. Rehab companies bid through expert so get the jobs.
ACTION: Motion by Hunnicutt, second by Gavurnik that the Board recommend approval
of the contract. Approved 6-0 (Brown absent)
J.Consideration and possible recommendation to award contracts to H. Deck
Construction and Horseshoe Construction, Inc. and to approve the budget for the
Phase I EARZ Rehabilitation Project and Phase I EARZ Pipe Bursting Projects in
the amount of $1,235,000.00. Glenn Dishong
DISCUSSION: Dishong explained the item. First phase completed last year. Flaws that
were exfiltration - are required to be corrected within one year. These flaws are now a repair
project - three pieces. Wastewater System Rehab Part A and Part B. Part A point repairs
manholes small sections of pipe (southeast part of town Dove Springs basin 606,075.
Part B - major fix on Church Street - we will do drainage repair while we are there to save $$.
$239.325. The last part of the project - pipe bursting. Briggs explained the process for pipe
bursting - less disruptive to customers. 257,975. H. Deck low bidder on Part A and B
Horseshoe won bid on Pipe Bursting. Asking for project budget of $1,235,000.00.
The project can cost more due to old clay pipe - unpredictable and may collapse and need to
repair larger piece. Hunnicutt asked if cost includes re-connects? Answered by Dishong that
yes it includes re-connects. Gavurnik asked how these prices compare. Dishong answered
that this year is looking pretty good (inspection wise) but these costs are repairs not inspection
- this is the first year we have started the repair process from the previous inspection.
ACTION: Motion by Eason, second by Bland to recommend approval of the contract.
Approved 6-0 ( Brown absent)
K.Consideration and possible recommendation to award the bid, from Viking
Construction, Inc., for street microsurfacing in the amount of $264,400.24.
Mark Miller
DISCUSSION: Item explained by Miller and contract book was handed out to the Board for
informational purposes. Viking and Ballew both do this work - Viking is local. Viking does
very good work and at a very good price. Bid came in lower - but we are asking for full budget
amount to expand the project to use all funds and accomplish additional work. Young asked
if this includes curbs. Answered by Miller - no it is only for surface coating and is a preventive
measure to protect roads and
ACTION: Motion by Eason, second by Gavurnik that the Board recommend award of the bid.
Approved 6-0 ( Brown absent)
Additional discussion - Smith asked if these funds are 1/4 cent funds. Answered by Briggs that no - they
are Operations funds.
Briggs recognized Bland for his last meeting and thanked him for his service to the Board and the City.
Motion by Gavurnik, second by Eason to adjourn the meeting. Approved 6-0 (Brown absent)
Meeting adjourned at 3:50 p.m.
Adjournment
The meeting was adjourned at 10:30 PM.
Approved :Attest:
_______________________________________________
Board Member Name Secretary
Notice of Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Tuesday, January 20, 2004
The Georgetown Utility System Advisory Board will meet on Tuesday, January 20, 2004 at 02:00 PM in
the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas (Williamson
Room)
If you need accommodations for a disability, please notify the city in advance.
Georgetown Utility System Advisory Board Members:
Doug Smith - Chairman, Patty Eason - Vice-Chair, John Gavurnik - Secretary, Larry Brown, Stanley
Bland, Jack Hunnicutt, Kendall Young
Georgetown Utility System Advisory Board meetings are held on the third Tuesday of each month at
02:00 PM.
Call to Order at 02:00 PM
EXECUTIVE SESSION TO CONVENE
EXECUTIVE SESSION: Call to Order
In compliance with the Open Meetings Act, Chapter 551, Government
Code, Vernon’s Texas Codes, Annotated, the items listed below will be
discussed in closed session and are subject to action in the regular
session that follows.
Sec.551.086 Competitive Matters
The GUS Board will go into Executive Session under Chapter 551 of the Texas
Government Code to discuss matters or take action on a “competitive matter” of
the Energy Services Department as provided under Section 551.086.
A.Consideration and possible recommendation related to the Electric Growth Study and
the Substation Planning Study for areas as related to our annual Exhibit "A" that is
prepared by Staff and McCord Engineering for the Lower Colorado River Authority (LCRA).
Executive Session to adjourn and Regular Session Called to Order
REGULAR AGENDA
Action from Executive Session - if needed
B.Discussion and possible action to approve the minutes from the regular Board meeting
held December 16, 2003.
C.Review of the Construction Progress Report and timelines (including but not limited to
items listed). Joel Weaver
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2004, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Tuesday, January 20, 2004
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday ,
January 20, 2004.
Board Members Present:
Larry Brown, Stanley Bland, John Gavurnik, Doug Smith, Patty Eason, Jack Hunnicutt, Kendall Young
Board Members Absent:
NONE
Staff Present:
Paul Brandenburg, Jim Briggs, Mike Mayben, Micki Rundell, Glenn Dishong, Mike Stasny, Laura
Wilkins, Rachel Osgood, Joel Weaver,
OTHERS PRESENT: David Witte, Steve Moffitt - McCord Engineering
Minutes
Regular Meeting
EXECUTIVE SESSION TO CONVENE
EXECUTIVE SESSION: Call to Order
Meeting called to order at 2:00 p.m. by Doug Smith
It was determined that Item "A" would be handled last today and that items B and C would be addressed
first.
MOVED TO ITEM "B" AT THIS TIME
In compliance with the Open Meetings Act, Chapter 551, Government
Code, Vernon’s Texas Codes, Annotated, the items listed below will be
discussed in closed session and are subject to action in the regular
session that follows.
Sec.551.086 Competitive Matters
The GUS Board will go into Executive Session under Chapter 551 of the Texas
Government Code to discuss matters or take action on a “competitive matter” of
the Energy Services Department as provided under Section 551.086.
EXECUTIVE SESSION CALLED TO ORDER AT 2:13 p.m. by Doug Smith
A.Consideration and possible recommendation related to the Electric Growth Study and
the Substation Planning Study for areas as related to our annual Exhibit "A" that is
prepared by Staff and McCord Engineering for the Lower Colorado River Authority (LCRA).
Briggs opened the executive session and introduced McCord Engineering.
DISCUSSION ON TAPE
Executive Session to adjourn and Regular Session Called to Order
Motion by Bland, second by Hunnicutt to adjourn Executive Session. Approved 7-0
Executive Session Adjourned 4:13
Regular Session Reconvened 4:18
REGULAR AGENDA
ACTION FROM EXECUTIVE SESSION:
Motion by Gavurnik, second by Young that staff work with McCord to gather additional
information on purchase of substations with some additional options regarding the City's
purchase of substations (information to include current values). Approved 7-0
B.Discussion and possible action to approve the minutes from the regular Board meeting
held December 16, 2003.
DISCUSSION: Gavurnik asked for clarification on Item F if the motion was supposed
to say "postpone the 1 cent equity charge"? Clarified by Briggs that yes it is a 1
cent equity charge.
ACTION: Motion by Gavurnik, second by Young to approve the minutes.
Approved 5-0 (Brown and Hunnicutt abstaining as they were not at the last meeting).
C.Review of the Construction Progress Report and timelines (including but not limited to
items listed). Joel Weaver
DISCUSSION: Weaver presented the projects and gave status
ACTION: NONE
REGULAR SESSION ADJOURNED TO HOLD EXECUTIVE SESSION at this time.
Young made motion that item A is a competitive matter and that the Board
adjourn to executive session, second by Eason . Approved 7-0
Regular Session called to order at 2:13 p.m. by Smith
Adjournment
The meeting was adjourned at 10:30 PM.
Approved :Attest:
_______________________________________________
Board Member Name Secretary