Loading...
HomeMy WebLinkAboutGTAB_Agenda&Minutes_2013Notice of Meeting of the Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Friday, October 11, 2013 The Georgetown Transportation Advisory Board will meet on Friday, October 11, 2013 at 10:00 AM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Advisory Board Members: William Maples - Chair, Rachael Jonrowe - Vice-Chair, Truman Hunt - Secretary, John Hesser, Scott Rankin, Ray Armour, Chris H'Luz, David Johnson, John Pettitt Georgetown Transportation Advisory Board regular meetings are held on the second Friday of each month at 10:00 AM. Call to Order at 10:00 AM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed) A. Introduction of Visitors B. Industry/CAMPO/TxDOT Updates C. Project Progress Reports D. Airport Updates II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) E. Review and possible action to approve the minutes from the Regular GTAB Board meeting held on September 13 2013 – Jana Kern F. Consideration and possible recommendation for the annual purchase of Reclaimed Asphalt Pavement (RAP) hot mix and cold mix asphalt from APAC-Texas, Inc. under an existing State contract on an as needed basis in the estimated amount of $209,000.00. - Mark Miller, Transportation Services Manager & Edward G. Polasek, AICP, Transportation Services Director G. Consideration and possible recommendation to City Council to approve Advance Funding Agreement (AFA) Amendment #1 with the Texas Department of Transportation for FM 1460 from Quail Valley Drive to North of University Boulevard to provide funding for the construction of remaining two segments of the F.M. 1460 (CSJ 2211-02-017 & 221-02-026) - Edward G. Polasek, AICP, Transportation Services Director & Jim Briggs, General Manager of Utilities. H. Consideration and possible action to make a recommendation to the City Council regarding a resolution supporting the proposed roadway and park projects included in Williamson County’s current bond initiative—Paul E. Brandenburg, City Manager I. Consideration and possible action regarding request from R. A. General Services, LLC d/b/a Longhorn Jet Center to approve a sublease with Shapherd Aviation. - Curtis Benkendorfer, Acting Airport Manager & Edward G. Polasek, AICP, Transportation Services Director J. Discussion and possible direction to staff regarding Transit Study outlined by City Council – Edward G. Polasek, AICP, Transportation Services Director & Jim Briggs, General Manager of Utilities. III. ADJOURN Certificate of Posting I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2013, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle , City Secretary Notice of Meeting of the Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Friday, September 13, 2013 The Georgetown Transportation Advisory Board will meet on Friday, September 13, 2013 at 10:00 AM in the Council Chambers Conference Room, located at the northeast corner of Seventh and Main Streets, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Advisory Board Members: William Maples - Chair, Rachael Jonrowe - Vice-Chair, Truman Hunt - Secretary, John Hesser, Scott Rankin, Ray Armour, Chris H'Luz, David Johnson, John Pettitt Georgetown Transportation Advisory Board regular meetings are held on the second Friday of each month at 10:00 AM. Call to Order at 10:00 AM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed) A. Introduction of Visitors B. Industry/CAMPO/TxDOT Updates C. Project Progress Reports D. Airport Updates E. Citizens wishing to address the Board: Mr. Jack Alley - Regarding safety concerns related to the Creekside Development Mr. Adrian Gonzales - Regarding safety concerns related to the Creekside Development Ms. Dorothy Randoll - Regarding traffic mitigation issues on Shell Rd @ Westbury & Sycamore II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) F. Review and possible action to approve the minutes from the Regular GTAB Board meeting held on August 9, 2013 and the Special meeting held on August 21, 2013 – Jana Kern G. Consideration and possible recommendation to award a Construction Contract to Qro Mex Construction Co., Inc. of Granite Shoals, Texas, for construction of curb and gutter at various locations in the City, in the amount of $299,710.00. – Mark Miller and Ed Polasek H. Consideration and possible recommendation concerning a Signal Warrant Study, Shell Road at Bellaire Drive/Westbury Lane – Bill Dryden and Ed Polasek I. Consideration and possible recommendation concerning a Signal Warrant Study, Williams Drive at Jim Hogg Road – Bill Dryden and Ed Polasek J. Discussion and possible recommendation regarding the Feasibility Assessment of City Assumption of Private Water Quality Ponds Report from HDR Engineering, Inc. – Bill Dryden and Ed Polasek III. ADJOURN Certificate of Posting I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2013, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle , City Secretary Minutes of the Meeting of Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Friday, September 13, 2013 The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Friday , September 13, 2013 presiding. Board Members Present: William Maples - Chair, Rachael Jonrowe - Vice-Chair, Truman Hunt - Secretary, John Hesser, Chris H'Luz, David Johnson, John Pettitt Board Members Absent: Scott Rankin, Ray Armour Staff Present: Jim Briggs, Ed Polasek, Wes Wright, Jana Kern, Bill Dryden, Sarah Hinton, Bridget Chapman, Chief Nero, Susan Morgan Minutes Regular Meeting Mr. Maples Called the regular GTAB Board meeting to order on Friday, September 13, 2013 at 10:01 AM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed) A. Introduction of Visitors B. Industry/CAMPO/TxDOT Updates: Federal continuing funding resolution for the budget has not been reach budget agreement. At this point we do not know if the Federal Govern- ment will close down. How this will affect the City of Georgetown could be the closing of the Airport Tower. C. Project Progress Reports D. Airport Updates E. Citizens wishing to address the Board: Mr. Jack Alley - Regarding safety concerns related to the Creekside Development Mr. Adrian Gonzales - Regarding safety concerns related to the Creekside Development II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) F. Review and possible action to approve the minutes from the Regular GTAB Board meeting held on August 9, 2013 and the Special meeting held on August 21, 2013 – Jana Kern Motion by Jonrowe seconded by Hunt to approve the minutes from both meetings. Approved 7-2 (Rankin & Armour absent) 10:10 AM Maples left meeting G. Consideration and possible recommendation to award a Construction Contract to Qro Mex Construction Co., Inc. of Granite Shoals, Texas, for construction of curb and gutter at various locations in the City, in the amount of $299,710.00. – Mark Miller and Ed Polasek Polasek informed the Board that this project will be replacing existing stand up curbs at Shady Oak Dr. between FM 2243 and Meadow Brook Dr., Janis Drive between Shannon Lane and North- west Blvd and replace deteriorated curbs on Eubank Between Cyrus and 17th St. Motion by H'Luz, seconded by Hunt to approve contract. Approved 6-3 (Maples, Rankin & Armour absent) 10:13 AM Maples returned to meeting. H. Consideration and possible recommendation concerning a Signal Warrant Study, Shell Road at Bellaire Drive/Westbury Lane – Bill Dryden and Ed Polasek Polasek introduced the item then turned it over to Brian D. Van De Walle of Kimley Horn and Associates. See attached presentation Slides 1 - 13 Signal Warrant Presentation_GTAB_091313.pptxSignal Warrant Presentation_GTAB_091313.pptx Mr. Jack Alley voiced his concern with the safety in the area . Motion by Jonrowe seconded by Hunt to recommend study to move forward to City Council. Approved 7-2 (Rankin & Armour absent) I. Consideration and possible recommendation concerning a Signal Warrant Study, Williams Drive at Jim Hogg Road – Bill Dryden and Ed Polasek Polasek introduced the item then turned it over to Brian D. Van De Walle of Kimley Horn and Associates. See the above attached presentation Slides 14-21. Motion by Jonrowe seconded by Hunt to recommend study to move forward to City Council. Approved 7-2 (Rankin & Armour absent) J. Discussion and possible recommendation regarding the Feasibility Assessment of City Assumption of Private Water Quality Ponds Report from HDR Engineering, Inc. – Bill Dryden and Ed Polasek Dryden introduced item then turned it over to Tony Bagwell and Scott Muchard of HDR Engineering Inc. who gave a presentation. See attached WQ Pond Study GTAB Presentation.pptxWQ Pond Study GTAB Presentation.pptx Motion by Jonrowe, seconded by Hunt to accept the report and forward it to City Council with a recommendation that the City NOT proceed with acquisition of private water quality ponds and drainage features. Approved 7-2 (Rankin & Armour absent) III. ADJOURN Motion by Jonrowe, seconded by Hunt to adjourn. Adjournment The meeting was adjourned at 11:18 AM. Approved :Attest: _______________________________________________ William Maples - Chair Truman Hunt - Secretary Notice of Meeting of the Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Special Session Wednesday, August 21, 2013 The Georgetown Transportation Advisory Board Special Session will meet on Wednesday, August 21, 2013 at 10:00 AM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Advisory Board Special Session Members: William Maples - Chair, Rachael Jonrowe - Vice-Chair, Truman Hunt - Secretary, John Hesser, Scott Rankin, Ray Armour, Chris H'Luz, David Johnson, John Pettitt Call to Order at 10:00 AM REVISED Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. LEGISLATIVE REGULAR AGENDA: A. Discussion and possible recommendation to City Council regarding how City of Georgetown membership will affect the Passenger Rail/Freight Rail National Environmental Policy Act (NEPA) process and related studies of the Lone Star Rail District. -- Ed Polasek II. ADJOURN Certificate of Posting I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2013, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle , City Secretary Minutes of the Meeting of Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Special Session Wednesday, August 21, 2013 The Georgetown Transportation Advisory Board Special Session of the City of Georgetown, Texas, met on Wednesday , August 21, 2013 presiding. Board Members Present: William Maples - Chair, Rachael Jonrowe - Vice-Chair, Truman Hunt - Secretary, John Hesser, Scott Rankin, Ray Armour, Chris H'Luz, David Johnson, John Pettitt Board Members Absent: Staff Present: Ed Polasek, Jana Kern, Bill Dryden, Wes Wright, Bridget Chapman, OTHERS PRESENT: Bonnie Stump, Walt Davy, Marshall Friedman, Gail & Dave Metdoo, Roy Peck, Jim Mann - Citizens; Bruce Barton & Mark Allen- Omni Projects, Inc. Minutes Regular Meeting REVISED Mr. William Maples called the Special GTAB Board meeting to order on Wednesday, August 21, 2013 at 10:00 AM. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. LEGISLATIVE REGULAR AGENDA: A. Discussion and possible recommendation to City Council regarding how City of Georgetown membership will affect the Passenger Rail/Freight Rail National Environmental Policy Act (NEPA) process and related studies of the Lone Star Rail District. -- Ed Polasek Polasek stated that the Lone Star Rail District is in the process of selecting a firm to complete the environmental process for the Lone Star Rail Project. This will include an analysis of the Rail Relocation for Union Pacific and establishment of Passenger Rail on the existing Union Pacific Line. The Rail District has budgeted $3 million dollars in FY ‘12 and appears to have carried over this amount in FY ’13. The Federal Highway Administration (FHWA) has determined that they will be the lead agency for the Lone Star project. The project has also been identified as an "Administrator's Priority" project, so the Lone Star Rail process is being fast-tracked. The LSRD Board expects to select a consultant for the NEPA (National Environmental Policy Act) scoping process in September or October. Scoping for the EIS process will begin at that time. Agencies can no presuppose an outcome of an EIS process. However, member jurisdictions will be involved in the scoping and definition of alternatives for the EIS process. Again, the Rail District Board cannot go into the project assuming the Round Rock to Georgetown connection will be the selected alternative. However, if the City is not involved in the project, the Board may start with the route to Taylor, or stop the line at the last station in Travis County, or go into Round Rock only if they chose to become a member as the Locally Preferred Alternative. They may still choose to study the Georgetown connection, but it will not be priority. Also, there will be coordination with the Texas to Oklahoma Rail Study by TxDOT that will take place through this EIS process. The Texas to Oklahoma study will be looking for an alternative to go North of the Lone Star route. Through this study and the environmental process alternative routes through Williamson County will be analyzed to continue the project North. If the City decides to enter at a later date, we may be responsible for all the EIS study cost to bring the Georgetown Route into the process. Motion by Armour, seconded by Hunt that "The Georgetown Transportation Advisory Board recommends that City Council reconsider membership in the Lone Star Rail District, as continuing membership through the Environmental Process that will afford the City the opportunity to: A. Provide Direct input into the Scoping process of the EIS; B. Environmental process would Federally clear corridor for range of transit/transportation options (e.g. eligible for future Federal Funding); C. Supports City of Georgetown Transportation Planning Goals; D. This recommendation does not necessarily extend to funding construction/operations of the Lone Star Rail project; however, it affords the GTAB Board time to continue studying the Lone Star/Transit Options as directed by City Council on July 9. 2013, while pursuing environmental clearances; and E. Continued membership is an annual budget decision.” Approved 8-1 (Hesser against) II. ADJOURN Motion by Hunt,seconded by Rankin to adjourn meeting. Approved 9-0 Adjournment The meeting was adjourned at 11:13 AM. Approved :Attest: _______________________________________________ William Maples - Chair Truman Hunt - Secretary Notice of Meeting of the Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Friday, August 9, 2013 The Georgetown Transportation Advisory Board will meet on Friday, August 9, 2013 at 10:00 AM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Advisory Board Members: William Maples - Chair, Rachael Jonrowe - Vice-Chair, Truman Hunt - Secretary, John Hesser, Ray Armour, Chris H'Luz, David Johnson, John Pettitt Georgetown Transportation Advisory Board regular meetings are held on the second Friday of each month at 10:00 AM. Call to Order at 10:00 AM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed A. Introduction of Visitors B. Industry/CAMPO/TxDOT Updated C. Project Progress Reports D. Airport Updates E. Lalena Parkhurst - regarding the Lone Star Rail District II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) F. Review and possible action to approve the minutes from the Regular GTAB Board meeting held on July 12, 2013 – Jana Kern G. Consideration and possible recommendation to award a contract to Cholla Pavement Maintenance, of Apache Junction, Arizona, for single course surface treatment on streets identified in the Pavement Management Program for $444,152.54 – Mark Miller and Ed Polasek H. Review and possible recommendation regarding the Georgetown Airport Business Case Analysis.- Ed Polasek and Jim Briggs III. STRATEGIC PLANNING /ISSUES: EXECUTIVE SESSION CALLED TO ORDER In compliance with the Open Meetings Act , Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Section 551.071 Consultation with Attorney I. Discussion of legal issues related to the Georgetown Airport Business Case Analysis - Bridget Chapman REGULAR SESSION CALLED BACK TO ORDER J. Action from Executive Session IV. ADJOURN Certificate of Posting I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2013, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle , City Secretary Minutes of the Meeting of Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Friday, August 9, 2013 The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Friday , August 9, 2013 presiding. Board Members Present: William Maples - Chair, Rachael Jonrowe - Vice-Chair, Truman Hunt - Secretary, John Hesser, Ray Armour, Chris H'Luz, David Johnson, John Pettitt Board Members Absent: Staff Present: Jim Briggs, Micki Rundell, Jana Kern, Wesely Wright, Bill Dryden, Sarah Hinton, Bridget Chapman, Mark Miller OTHERS PRESENT: Citizens - Lalena Parkhurst, Naomi & Mike Zucker, John Sommerfeld , Bill Farmer, Bill Hoglan, Howard Landry, Bob Weiner, R. Carl Westerfield, Karen Wayland, Reg Bessmer, Lynn & Jim Mann, Rob Crowson & Ben Lake - Steger Bizzell, Audrey Spencer - Community Impact News, Bruce Barton - Omni Properties, Aindee Careno - Gantt Aviation, Larry Wood - Wood Aviation, Greg Vincent - Longhorn Jet Center, Ruth Williamson - Georgetown Greenworks, Mark Allen - Hall Properties, Patty Eason - City Council & LSRD Board Member, Marshall Friedman - Lone Star, Bonnie Stump - Stump Properties, Hamilton Rial - Johnson, Rial & Parker Minutes Regular Meeting Mr. William Maples called the regular GTAB Board meeting to order on Friday August 9, 2013 at 10:00 AM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed A. Introduction of Visitors B. Industry/CAMPO/TxDOT Updated: LEGISLATURE: On Monday, August 5 th , the Texas Legislature approved a Constitutional Amendment that would boost transportation spending by $1.2B per year. The joint resolution called for the proposed amendment to go to the voters for November 2014 ballot. It does not involve an increase of any tax rates. Rather, funding will come from half of the revenue from the state's oil and gas severance tax currently allocated for the “rainy -day fund.” This increase is an important step toward finding the $4B per year Texas needs to build and repair roads. TxDOT: City forces are working within TxDOT’s guidance to connect the sidewalk and crosswalk across Southeast Inner Loop at University Drive (SH29). Upon Completion, TxDOT will activate the pedestrian crossing signals along University Drive. C. Project Progress Reports D. Airport Updates E. Lalena Parkhurst - regarding the Lone Star Rail District II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) F. Review and possible action to approve the minutes from the Regular GTAB Board meeting held on July 12, 2013 – Jana Kern Motion by Jonrowe, seconded by Pettitt to approve minutes as presented. Approved 8-0 G. Consideration and possible recommendation to award a contract to Cholla Pavement Maintenance, of Apache Junction, Arizona, for single course surface treatment on streets identified in the Pavement Management Program for $444,152.54 – Mark Miller and Ed Polasek Miller explained that these roads were originally identified and scheduled for micro-surface in the last pavement evaluation study. The contract was discontinued in the Fall of 2012 when the micro-surface product was deemed unsatisfactory. The plan and specifications were changed to use the chip seal process on these streets. City staff worked with engineers to specify a premium oil and aggregate combination providing and acceptable finished product. Motion by Hunt, seconded by Jonrowe to award contract to Cholla Pavement Maintenance. Approved 8-0 H. Review and possible recommendation regarding the Georgetown Airport Business Case Analysis.- Ed Polasek and Jim Briggs Briggs reviewed and explained the analysis to the board. Full discussion is available upon request. Citizens signed up to speak: Naomi Zucker - "My names is Naomi Zucker. My husband, Mike and I lease Hangar "A" from the City of Georgetown. We started working on the Georgetown Airport in the early 1980's. For awhile, we also leased a small house on Terminal Road in the 1990's. Mike and I both hope we can keep Betty Jo Patterson at he airport. Since she was hired as an administrative assistant, airport managers have received mush needed competent help, and the airport had been running smoothly. Betty Jo is competent, professional, and a joy to work with. She's not a nine to fiver-er, often working overtime to get her job done. Betty Jo answers questions promptly and accurately and gladly researches material if we ask something that's not part of her job description." Mike Zucker - "My wife, Naomi, and I want to note that it has been suggested several times that we encourage the opening of a restraint on the field. There's a good vacant land available behind the airport's fence along Airport Road. We had our rent raised 10% in October 2010 and another 10% in January 2013. That's a big total increase in about 27 months. Another large increase would be hard to pass on to our tenants in 2013, 2014 or 2015. We hope there will not be an increase until 2016. III. STRATEGIC PLANNING /ISSUES: EXECUTIVE SESSION CALLED TO ORDER 11:02 AM In compliance with the Open Meetings Act , Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. Section 551.071 Consultation with Attorney I. Discussion of legal issues related to the Georgetown Airport Business Case Analysis - Bridget Chapman REGULAR SESSION CALLED BACK TO ORDER 12:10PM J. Action from Executive Session Motion by Hunt, seconded by Jonrowe to move forward, as discussed in Executive Session. Approved 8-0 IV. ADJOURN Motion by Hunt, seconded by Hesser to adjourn meeting. Approved 8-0 Adjournment The meeting was adjourned at 12:13 PM. Approved :Attest: _______________________________________________ William Maples - Chair Truman Hunt - Secretary Notice of Meeting of the Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Friday, July 12, 2013 The Georgetown Transportation Advisory Board will meet on Friday, July 12, 2013 at 10:00 AM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Advisory Board Members: William Maples - Chair, Rachael Jonrowe - Vice-Chair, Truman Hunt - Secretary, John Hesser, Johnny Anderson, Ray Armour, Chris H'Luz, David Johnson, John Pettitt Georgetown Transportation Advisory Board regular meetings are held on the second Friday of each month at 10:00 AM. Call to Order at 10:00 AM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed A. Introduction of Visitors B. Industry/CAMPO/TxDOT Updates C. Project Progress Reports D. Airport Updates II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) E. Review and possible action to approve the minutes from the Regular GTAB Board meeting held on June 14, 2013 – Jana Kern F. Consideration and possible recommendation to award a Construction Contract to Westar Construction, Inc., of Georgetown, Texas, for the construction of the Safe Routes to School Sidewalk Improvements Project (serving Mitchell Elementary School) in the amount of $ $398,537.60; the award is contingent upon concurrence of the bids and contractor by the Texas Department of Transportation . – Bill Dryden & Ed Polasek G. Discussion and possible recommendation regarding an Interlocal Agreement with Capital Metro to provide demand response transit services utilizing Federal Transit Administration Section 5307 funding and local match in an amount not to exceed $157,300. - Ed Polasek and Micki Rundell III. STRATEGIC PLANNING /ISSUES: H. Report of the proposed County Bond Program and how it relates to the City of Georgetown Bond Program. - Ed Polasek and Micki Rundell IV. ADJOURN Certificate of Posting I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2013, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle , City Secretary Minutes of the Meeting of Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Friday, July 12, 2013 The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Friday , July 12, 2013 presiding. Board Members Present: William Maples - Chair, Rachael Jonrowe - Vice-Chair, Truman Hunt - Secretary, John Hesser, Ray Armour, Chris H'Luz, David Johnson, John Pettitt Board Members Absent: Johnny Anderson Staff Present: Jim Briggs, Ed Polasek, Jana Kern, Bill Dryden, Wesley Wright, Mark Miller, Micki Rundell OTHERS PRESENT: Richard Grayum - Huitt-Zollars, Scott Rankin - COG P&Z Board Minutes Regular Meeting Mr. William Maples called the regular GTAB Board meeting to order on Friday, July 12, 2013 at 10:00 AM. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed A. Introduction of Visitors B. Industry/CAMPO/TxDOT Updates: The Special Legislature session has a transportation bill that would require an election to spend some of the rain day funds and some of the additional capital funds for transportation improvements. That is a significant change from all of the different funding scenarios that was in the original session. There does not appear to be any other funding sources except having this election to spend the rainy day funds. Looks like this will get through the House but not sure where it is at in the Senate. CAMPO - Still working on the 2040 plan. In the process of approving the functional classification of the roadway network for the Region. C. Project Progress Reports D. Airport Updates II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) E. Review and possible action to approve the minutes from the Regular GTAB Board meeting held on June 14, 2013 – Jana Kern Motion by Jonrowe, seconded by Armour to approve minutes as presented. Approved 8-0 (Anderson absent) F. Consideration and possible recommendation to award a Construction Contract to Westar Construction, Inc., of Georgetown, Texas, for the construction of the Safe Routes to School Sidewalk Improvements Project (serving Mitchell Elementary School) in the amount of $ $398,537.60; the award is contingent upon concurrence of the bids and contractor by the Texas Department of Transportation . Bill Dryden & Ed Polasek Dryden explained the item. Informed the Board that staff has received the concurrence letter from TxDOT authorizing the City to proceed with contract execution with Westar Construction, Inc. Motion by Hunt, seconded by Jonrowe to award contract. Approved 8-0 (Anderson absent) G. Discussion and possible recommendation regarding an Interlocal Agreement with Capital Metro to provide demand response transit services utilizing Federal Transit Administration Section 5307 funding and local match in an amount not to exceed $157,300. - Ed Polasek and Micki Rundell Polasek gave the Board a brief history of the transit services for the City of Georgetown. Since 2011 staff has been presented alternative programs related to transit and what could happen with the services currently provided by CARTS as we transition from rural area to large urban. What we know for certain is that the City of Georgetown is part of the Austin Large Urban Area. Capital Metro is the Urban provider for transit services and administrator/designated recipient of Federal transit funds in our new region. CARTS can no longer serve demand response service to the City using Federal 5310 rural area funding. In F/Y 2013 the provided CARTS $30,000.00 to match the 5310 Rural Area Funding. This paid for hourly operations only, not the cost of capital equipment and additional overhead covered by CARTS. The cost to replace that service, following Urban Area 5307 funding parameters is anticipated to start at $150,100.00 annually. Motion by Jonrowe, seconded by Armour to approve an Interlocal Agreement with Capital Metro. Approved 8-0 (Anderson absent) III. STRATEGIC PLANNING /ISSUES: H. Report of the proposed County Bond Program and how it relates to the City of Georgetown Bond Program. - Ed Polasek and Micki Rundell Polasek updated the Board on the Bond Program. See the attached 2013 Bond Priority List. 2013 BOND PRIORTY LIST.pdf2013 BOND PRIORTY LIST.pdf No Action Required IV. ADJOURN Motion by Hunt, seconded by Jonrowe to adjourn meeting. Approved 8-0 (Anderson absent) Adjournment The meeting was adjourned at 11:00 AM. Approved :Attest: _______________________________________________ William Maples - Chair Truman Hunt - Secretary Notice of Meeting of the Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Friday, June 14, 2013 The Georgetown Transportation Advisory Board will meet on Friday, June 14, 2013 at 10:00 AM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Advisory Board Members: William Maples - Chair, Rachael Jonrowe - Vice-Chair, Truman Hunt - Secretary, John Hesser, Johnny Anderson, Ray Armour, Chris H'Luz, David Johnson, John Pettitt Georgetown Transportation Advisory Board regular meetings are held on the second Friday of each month at 10:00 AM. Call to Order at 10:00 AM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed) A. Introduction of Visitors B. Industry/CAMPO/TxDOT Updates C. Project Progress Reports D. Airport Updates II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) E. Review and possible action to approve the minutes from the Regular GTAB Board meeting held on May 10, 2013 – Jana Kern F. Consideration and possible recommendation to award a contract for the 2013 Street Asphalt Recycling/Mill Overlay to Cutler Repaving Inc., of Lawrence, Kansas in the amount of $909,942.50 - Mark Miller and Ed Polasek G. Consideration and possible recommendation to award a contract to Intermountain Slurry Seal, Inc., of Lewisville, TX, for the rejuvenation and single course surface treatment portion of the 2013 Street and Drainage CIP in the amount of $1,161,486.02. - Mark Miller and Ed Polasek H. Consideration and possible recommendation to award a Construction Contract to Joe Bland Constructors, LP, of Austin, Texas, for the construction of the DB Wood Road Improvements at Public Safety Operations Building in the amount of $ 638,448.42. – Bill Dryden and Ed Polasek III. STRATEGIC PLANNING /ISSUES: I. Discussion on future bond programs. – Ed Polasek and Micki Rundell IV. ADJOURN Certificate of Posting I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2013, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle , City Secretary Minutes of the Meeting of Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Friday, June 14, 2013 The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Friday , June 14, 2013 presiding. Board Members Present: William Maples - Chair, Rachael Jonrowe - Vice-Chair, Truman Hunt - Secretary, Johnny Anderson, Ray Armour, Chris H'Luz, John Pettitt Board Members Absent: John Hesser, Dave Johnson Staff Present: Ed Polasek, Wes Wright, Jana Kern, Bill Dryden, Mark Miller OTHERS PRESENT: Mary Massei, Todd Jackson - Halff Associates, Scott Rankin - COG P&Z Rep Minutes Regular Meeting Mr. William Maples called the Regular GTAB Board meeting to order on Friday, June 14, 2013 at 10:00 AM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed) A. Introduction of Visitors B. Industry/CAMPO/TxDOT Updates: Project Connect North - part of TxDOT, CAP Metro, City of Austin and CARTS planning effort to coordinate all of the potential central transit programs. There vision is for a Central Texas’ high-capacity transit system. Linking activity centers within the fastest growing region in the country, Project Connect aims to connect people, places and opportunities in an easy, efficient way. Our vision unites efforts to develop the best solutions for getting around Central Texas and addressing our growth challenges. Question was asked about light rail. Polasek answered that the discussion at City Council was about the Lone Star Rail. Lone Star Rail is a potential commuter rail service. For about the last six years the City has been actively involved in the station location area planning, financial planning, and the public outreach process required for the environmental impact statement. The direction staff received from City Council was to bring back a resolution terminating our membership in Lone Star Rail. C. Project Progress Reports D. Airport Updates II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) E. Review and possible action to approve the minutes from the Regular GTAB Board meeting held on May 10, 2013 – Jana Kern Motion by Anderson, seconded by Pettitt to approve minutes as presented. Approved 7-0 (Hesser & Johnson absent) Maples - Conflict of Interested for items F & G. Left meeting - 10:24 AM. Meeting lead by Vice Chair Jonrowe F. Consideration and possible recommendation to award a contract for the 2013 Street Asphalt Recycling/Mill Overlay to Cutler Repaving Inc., of Lawrence, Kansas in the amount of $909,942.50 - Mark Miller and Ed Polasek Miller informed the Board that this contract is for the resurfacing of streets with deteriorated asphalt. The streets are 7th & 8th Streets from Rock Street to Main Street, 16th Street from Austin Ave. to Church Street, Rock Street from 10th Street to University Ave, 18th and 19th Streets from Hutto Road to Southwest Blvd, Main Street from 6th Street to 8th Street, Austin Ave. from 6th Street to 9th Street, Walnut Street from 15th Street to 19th Street and Williams Drive from IH 35 to Riverbend. Motion by Anderson, seconded by Hunt to award contract to Cutler Repaving, Inc. Approved 6-0 (Hesser, Johnson & Maples absent) G. Consideration and possible recommendation to award a contract to Intermountain Slurry Seal, Inc., of Lewisville, TX, for the rejuvenation and single course surface treatment portion of the 2013 Street and Drainage CIP in the amount of $1,161,486.02. - Mark Miller and Ed Polasek Miller informed the Board that this contract would involve two processes that would be done in two different areas. The first process will apply a surface sealer to seal minute cracks and slow oxidation of existing pavements. The product name is TMRSS (Tire Modified Rubber Surface Sealer) and has been used successfully over the past two summers within the City. The areas that will receive this process will be the River Chase subdivision, Wolf Ranch Parkway, Rivery Blvd., 18th St. West of Austin Ave., Old Town in areas bound by (College to Maple / 2nd to 13th Streets), University Park, LaConterra, Pinnacle, Meadow Park, Katy Crossing, Airport Rd. (IH35 to Lakeway Drive) and Shell Road from Williams Drive to Verde Vista. The second process will be used to resurface streets with a single course treatment on more heavily cracked roadways. The oil specified is HFRS 2P with a grade 5 Uvalde Trap Rock. This combination has been used by the City of Austin and Williamson County in residential areas in recent years. The list of roads include Inner Loop (South Austin Avenue to Katy Crossing Drive), Austin Avenue (Leander Road to 9 th St. /6 th St. to San Gabriel River), Williams Drive (Riverbend to Serenada Dr.), Shell Road (Verde Vista to Sycamore), and Del Webb Blvd. (Williams Dr. to Sun City Blvd.). Motion by Hunt, seconded by Armour to award a contract to Intermountain Slurry Seal, Inc. Approved 6-0 (Hesser, Johnson & Maples absent) Maples returned to meeting - 10:44 AM H. Consideration and possible recommendation to award a Construction Contract to Joe Bland Constructors, LP, of Austin, Texas, for the construction of the DB Wood Road Improvements at Public Safety Operations Building in the amount of $ 638,448.42. – Bill Dryden & Ed Polasek Dryden informed the Board that the Georgetown voters approved bonds to construct the Public Safety Operations Building fronting DB Wood Rd. Because of the increased traffic in and out of this facility, there is a need to roadway improvements to promote greater safety for both the users of this facility as well as the traveling public. Motion by Pettitt, seconded by Anderson to award contract to Joe Bland Constructors, LP. Approved 7-0 (Hesser & Johnson absent) III. STRATEGIC PLANNING /ISSUES: I. Discussion on future bond programs. – Ed Polasek and Micki Rundell Polasek state that all of our focus has been on budget process for the past few months. As soon as we are finished the budget process we will come back to you with a list by then we should have word from Williamson County where they are at on their Bond Proposal. (No Action) Moved back to Item "B" to discuss rail IV. ADJOURN Motion by Anderson, seconded by Hunt to adjourn meeting. Approved 7-0 (Hesser & Johnson absent) Adjournment The meeting was adjourned at 11:00 AM. Approved :Attest: _______________________________________________ William Maples - Chair Truman Hunt - Secretary Notice of Meeting of the Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Friday, May 10, 2013 The Georgetown Transportation Advisory Board will meet on Friday, May 10, 2013 at 10:00 AM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Advisory Board Members: William Maples - Chair, Rachael Jonrowe - Vice-Chair, Truman Hunt - Secretary, Danny Meigs, Johnny Anderson, Ray Armour, Chris H'Luz, David Johnson, John Pettitt Georgetown Transportation Advisory Board regular meetings are held on the second Friday of each month at 10:00 AM. Call to Order at 10:00 AM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed) A. Introduction of Visitors B. Industry/CAMPO/TxDOT Updates C. Project Progress Reports D. Airport Updates II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) E. Review and possible action to approve the minutes from the Special GTAB Board meeting held on April 19, 2013 – Jana Kern F. Presentation and possible recommendation of the 2013-2014 Georgetown Utility Systems Capital Improvement Plan. - Wesley Wright G. Review and possible direction to staff regarding the Georgetown Airport Business Case Analysis. - Ed Polasek and Jim Briggs H. Review and possible direction to staff regarding the Georgetown Airport Tower Operations. - Ed Polasek III. STRATEGIC PLANNING /ISSUES: I. Discussion on future bond programs. – Ed Polasek and Micki Rundell IV. ADJOURN Certificate of Posting I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2013, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle , City Secretary Minutes of the Meeting of Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Friday, May 10, 2013 The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Friday , May 10, 2013 presiding. Board Members Present: William Maples - Chair, Truman Hunt - Secretary, Danny Meigs, Johnny Anderson, Ray Armour, Chris H'Luz, David Johnson, John Pettitt Board Members Absent: Rachael Jonrowe - Vice-Chair Staff Present: Jim Briggs, Wesley Wright, Ed Polasek, Jana Kern, Bill Dryden, Sarah Hinton, Bridget Chapman, Trina Bickford, Mark Miller, Micki Rundell OTHERS PRESENT: Scott Rankin - COG P&Z Board, Todd Jackson - Halff Associates, Tom Clark - Citizen Minutes Regular Meeting Mr. William Maples called the regular GTAB Board meeting to order on Friday May 10, 2013 at 10:00 AM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed) A. Introduction of Visitors B. Industry/CAMPO/TxDOT Updates: Austin District has completed their reorganization of the TP & D section which is the Project Delivery. Have also met with the new AFA coordinator for the FM 1460 project. In the Legislative Session - Bill 3664 made it through the House. This is the Bill that would increase vehicle registration fees by about $30.00. All of this revenue would go towards Transportation Projects. Once the Bill hit the floor it looks like it got killed by a bunch of amendments. So the Vote has been delayed until May 26, 2013. Continue work with TxDOT and TTI on Transit. Getting ready for City Council workshop. Looks like we are well in line to receive the 5307 funds for Transit. C. Project Progress Reports: DB Wood Project - Just received the approval letter from Core of Engineers so staff can begin advertising. FM 971 Project - Parks & Rec Board have found a replacement property. Meigs asked about the Sun City - Red Poppy/Yellow Rose intersection. Polasek stated staff is going to City Council for their approval because there is Transportation does not have funding for the study of this project. D. Airport Updates II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) E. Review and possible action to approve the minutes from the Special GTAB Board meeting held on April 19, 2013 – Jana Kern Motion by Anderson, seconded by Meigs to approve the minutes as presented. Approved 8-0 (Jonrowe absent) F. Presentation and possible recommendation of the 2013-2014 Georgetown Utility Systems Capital Improvement Plan. - Wesley Wright Wright Presented the 2013-2014 Georgetown Utility Systems Capital Improvement Plan to the Board. See attached presentation. 2013~2014 CIP.pdf2013~2014 CIP.pdf Motion by H'Luz, seconded by Hunt to recommend that the 2013/14 Georgetown Utility Systems Capital Improvement Plan be moved forward to City Council for their approval. Approved 8-0 (Jonrowe absent) G. Review and possible direction to staff regarding the Georgetown Airport Business Case Analysis. - Ed Polasek and Jim Briggs Polasek presented the Georgetown Airport Business Case Analysis. Copy of Draft Analysis is available upon request. No Action at this time. G`TOWN AIRPORT BUSINESS ANALYSIS.pdfG`TOWN AIRPORT BUSINESS ANALYSIS.pdf H. Review and possible direction to staff regarding the Georgetown Airport Tower Operations. - Ed Polasek Polasek stated that as part of the extension of the tower services through June 15, 2013, staff is going to take this opportunity to go out for bid for contract services for the tower. The current contract with RVA is for a 14 - 15 hour daily operation that could cost the City and State about $158,897.00, on a 90/10 cost basis that would require the City to provide $15,889.70. Staff has chosen to release an RFQ for this service on a three potential time basis - 10 hours (9:00 am to 7:00 pm), 12 hours (7:00 am to 7:00 pm), and 15 hours (7:00 am to 10:00 pm). Motion by Meigs, seconded by Hunt to present to City Council a recommenda- tion for a modified schedule and vendor that best meets the safety and financial needs of the community. Approved 8-0 (Jonrowe absent) III. STRATEGIC PLANNING /ISSUES: I. Discussion on future bond programs. – Ed Polasek and Micki Rundell Polasek stated that when staff took the Bond list to the last City Council meeting all that could be focused on was the Williamson County Bond Proposal and the projects going to Williamson County. However, staff needs to continue with towards a November 2014 bond recommendation. See Attached List. As far as the list goes Polasek feels that staff should concentrate on our commitments and short term, quick fix projects in this current economic climate. 2013 BOND PRIORITY LIST.pdf2013 BOND PRIORITY LIST.pdf Motion by Meigs, seconded by Armour to start work on a proposal, including cost for the commitments list and area improvements. Approved 8-0 (Jonrowe absent) IV. ADJOURN Motion by Meigs, seconded by Armour to adjourn. Approved 8-0 (Jonrowe absent) Adjournment The meeting was adjourned at 11:55 AM. Approved :Attest: _______________________________________________ William Maples - Chair Truman Hunt - Secretary Notice of Meeting of the Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Special Session Friday, April 19, 2013 The Georgetown Transportation Advisory Board Special Session will meet on Friday, April 19, 2013 at 10:00 AM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Advisory Board Special Session Members: William Maples - Chair, Rachael Jonrowe - Vice-Chair, Truman Hunt - Secretary, Danny Meigs, Johnny Anderson, Ray Armour, Chris H'Luz, David Johnson, John Pettitt Georgetown Transportation Advisory Board regular meetings are held on the second Friday of each month at 10:00 AM. Call to Order at 10:00 AM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed) A. Introduction of Visitors B. Industry/CAMPO/TxDOT Updates C. Project Progress Reports D. Airport Updates II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) E. Review and possible action to approve the minutes from the regular GTAB Board meeting held on March 8, 2013 – Jana Kern F. Consideration and possible recommendation to approve a contract with Smith Contracting Co., Inc., of Austin Texas, for the 2011-2012 Streets and Drainage CIP (Reconstruction and Rehabilitation) for the base bid of $458,573.15 plus an alternate bid of $108,538.00 in the amount of $567,111.15. - Mark Miller and Ed Polasek G. Discussion and possible action concerning amending the 2011-2012 Street Drainage CIP Project Task Order SBE-12-002 to include the preparation of plans and construction administration for a one course surface application on Identified City Streets (remainder of microsurface contract). Mark Miller and Ed Polasek H. Review and possible recommendation concerning the 2013/14 Transportation Improvement Program (TIP). - Ed Polasek and Micki Rundell I. Review and possible recommendation of possible projects to submit to Williamson County of possible November 2013 Bond Program. Ed Polasek and Jim Briggs J. Review and possible direction to staff regarding the Georgetown Airport Business Case Analysis. - Ed Polasek and Jim Briggs III. STRATEGIC PLANNING /ISSUES: K. Discussion on future bond programs. – Ed Polasek and Micki Rundell L. Discussion of City of Excellence - Transportation Element – Ed Polasek IV. ADJOURN Certificate of Posting I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2013, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle , City Secretary Minutes of the Meeting of Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Special Session Friday, April 19, 2013 The Georgetown Transportation Advisory Board Special Session of the City of Georgetown, Texas, met on Friday , April 19, 2013 presiding. Board Members Present: William Maples - Chair, Rachael Jonrowe - Vice-Chair, Truman Hunt - Secretary, Danny Meigs, Johnny Anderson, Ray Armour, David Johnson, John Pettitt Board Members Absent: Chris H'Luz Staff Present: Jim Briggs, Jana Kern, Ed Polasek, Mark Miller, Micki Rundell, Sarah Hinton, Wes Wright, Trina Bickford Others Present: Ben Lake & Rob Crowson - Steger Bizzell, Scott Rankin - COG P&Z Board Member Minutes Regular Meeting Mr. William Maples called the Special GTAB Board Meeting to order on Friday April 19, 2013 at 10:00 AM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed) A. Introduction of Visitors B. Industry/CAMPO/TxDOT Updates: TxDOT has split Ms. Crews-Weight job duties to three people. C. Project Progress Reports D. Airport Updates II. LEGISLATIVE REGULAR AGENDA: MOVED TO ITEM "L" (This is for specific action items considered by the Board – greater than $50,000 in value) E. Review and possible action to approve the minutes from the regular GTAB Board meeting held on March 8, 2013 – Jana Kern Motion by Armour, seconded by Jonrowe to approve the minutes as presented. Approved 8-0 (H'Luz absent) F. Consideration and possible recommendation to approve a contract with Smith Contracting Co., Inc., of Austin Texas, for the 2011-2012 Streets and Drainage CIP (Reconstruction and Rehabilitation) for the base bid of $458,573.15 plus an alternate bid of $108,538.00 in the amount of $567,111.15. - Mark Miller and Ed Polasek Miller stated that this contract is for the rehabilitation/reconstruction portion of the 11/12 Streets and Drainage CIP. This work will consist of approximately 5,000 linear feet of curb, 1,400 square yards of hot mix, and 3,000 square yards of roadway reconstruction. The extend of the work on each street will vary depending on the current condition of the roadway. Staff also added utility work to this project to help prevent unnecessary future pavement damage. Attached is the map of streets that will be worked on. 11~12 STREETS DRAINAGE CIP.pdf11~12 STREETS DRAINAGE CIP.pdf Motion by Meigs, seconded by Jonrowe to approve contract . Approved 8-0 (H'Luz absent) G. Discussion and possible action concerning amending the 2011-2012 Street Drainage CIP Project Task Order SBE-12-002 to include the preparation of plans and construction administration for a one course surface application on Identified City Streets (remainder of microsurface contract). Mark Miller and Ed Polasek Miller explained to the board that a contract for microsurface was approved in last year’s budget. The process has been used successfully in Georgetown for many years. In November of 2012 the contract was stopped when residents and City staff were not satisfied with the product’s aesthetics. A staff investigation revealed a noticeable drop in the quality of finish in the microsurface industry. Reasons for the drop in quality include, different oil, qualified labor issues, different rock. The contractor felt like they could not reproduce the quality of work performed in the past and they could not meet the City’s expectations. For this reason, it was mutually agreed to terminate the contract. Staff is requesting Steger Bizzell to perform the necessary engineering services related to the application of a one course surface treatment. Traditionally chip seal has not always had the best reputation due to issues ranging from “Bleeding, Peeling, Noise, Dust and Aesthetics”. Advancements in the industry have changed the way this treatment is viewed. We are specifying HFRS 2P oil with a grade 5 Uvalde Trap rock. This oil has been used by the City for over 20 years and has never bled. The Uvalde stone is expensive, but is extremely hard and has a natural asphalt black color. The final product closely resembles asphalt and the color will not fade like TMRS, microsurface, or asphalt. There are many other benefits such as superior in performance, improves traction, longer lasting protection of underlying asphalt and actually continues to heal old and new cracks in existing pavement for years after the application. The reason stated for the last drop in the City's Overall Condition Index score was a considerable increase in cracking. Drought and extreme tempera- tures contributed to the pavement cracking. The Specifications proposed should help to solve some ofthose issues. No action is required. Staff will bring back a contract for Board approval at a later date. H. Review and possible recommendation concerning the 2013/14 Transportation Improvement Program (TIP). - Ed Polasek and Micki Rundell Polasek stated that at the March 2013 GTAB Board meeting staff presented the draft GTEC TIP and Bond Authorization Funding timeline. Based on direction from this Board and revisions from the GTEC Board, staff is now presenting the final draft for GTAB recommendation. The GTAB Bond Authorization Projection depicts the costs associated with the construct of the FM 971 intersection at Austin Avenue and meets the City’s local match obligation to construct the FM 1460 project. GTAB no graphics.pptxGTAB no graphics.pptx Motion by Hunt, seconded by Meigs to approve the 2013/14 TIP as presented. Approved 8-0 (H'Luz absent) Recess 11:30 AM Returned 11:45 AM I. Review and possible recommendation of possible projects to submit to Williamson County of possible November 2013 Bond Program. Ed Polasek and Jim Briggs Polasek gave a power point presentation (see attached). Williamson County Bond.pptxWilliamson County Bond.pptx Motion by Pettitt, seconded by Anderson to approve suggested projects with the exception of combining projects SH 29 Bypass (SH 29 to Leander Rd) and DB Wood Rd (SH 29 to Bypass) into one project. Approved 8-0 (H'Luz absent) J. Review and possible direction to staff regarding the Georgetown Airport Business Case Analysis. - Ed Polasek and Jim Briggs Polasek/Rundell/Briggs informed the Board that the report was not complete and gave the Board an overview of what they have. Will bring report back to the May 2013 meeting. Georgetown Airport Business Case Analysis.pptxGeorgetown Airport Business Case Analysis.pptx Ray Armour Left meeting at 12:24 PM III. STRATEGIC PLANNING /ISSUES: K. Discussion on future bond programs. – Ed Polasek and Micki Rundell Was is discussed within item "I". L. Discussion of City of Excellence - Transportation Element – Ed Polasek Polasek/Rundell gave the board a presentation on the City of Excellence that was presented to Council on April 16, 2013. No Action Required. MOVED TO ITEM "E" IV. ADJOURN Motion by Jonrowe, seconded by Meigs to adjourn. Approved 7-0 (H'Luz & Armour absent) Adjournment The meeting was adjourned at 12:32 PM. Approved :Attest: _______________________________________________ William Maples - Chair Truman Hunt -Secretary Notice of Meeting of the Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Friday, March 8, 2013 The Georgetown Transportation Advisory Board will meet on Friday, March 8, 2013 at 10:00 AM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Advisory Board Members: William Maples - Chair, Rachael Jonrowe, Truman Hunt, Danny Meigs, Johnny Anderson, Ray Armour, Chris H'Luz, David Johnson, John Pettitt Georgetown Transportation Advisory Board regular meetings are held on the second Friday of each month at 10:00 AM. Call to Order at 10:00 AM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager - Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed) A. Introduction of City Staff, GTAB Board members and visitors B. Meeting Process C. Industry/CAMPO/TxDOT Updates D. Project Progress Reports II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) E. Board nominations and election of Vice-Chair of the GTAB Board. – William Maples, Chair - GTAB Board F. Board nominations and election of Secretary of the GTAB Board. – William Maples, Chair - GTAB Board G. Review and possible action on Day and Time of GTAB Board meetings. – William Maples, Chair - GTAB Board H. Review and possible action to approve the minutes from the regular GTAB Board meeting held on February 8, 2013 – Jana Kern I. Review and possible action to approve the minutes from the last official AAB Board meeting held on December 17, 2012. –Ed Polasek J. Consideration and possible recommendation regarding the request from RA General Services, LLC, dba Longhorn Jet Center to amend the lease agreement dated April 26, 2007, to allow Lessee to operate as a General Fixed-Base Operator (GFBO) and to purchase and sell aviation fuel. – Sarah Hinton and Bridget Chapman K. Consideration and possible recommendation to approve a Resolution documenting the City of Georgetown’s support and acceptance of a grant from Texas Department of Transportation (TxDOT) – Aviation Division to fund the engineering and design of the parallel taxiway (TW) and medium intensity runway lights (MIRLs) for both airport runways. – Sarah Hinton and Ed Polasek L. Consideration and possible recommendation concerning a Signal Warrant Study and Alternatives Analysis, Del Webb Boulevard and Red Poppy Lane – Ed Polasek and Bill Dryden M. Consideration and possible recommendation to approve a Task order HAI 13-001 with Halff and Associates of Georgetown, Texas for professional engineering services related to the 2013 Street and Drainage CIP projects in the amount of $311,168.00.. – Mark Miller and Ed Polasek N. Consideration and possible direction to staff concerning the 2013/14 Transportation Improvement Program (TIP). – Ed Polasek and Micki Rundell III. STRATEGIC PLANNING /ISSUES: O. Discussion on future bond programs. – Ed Polasek and Micki Rundell P. Discussion of the 2013 Texas Legislative Session – Ed Polasek Q. Discussion on Airport Operations – Sarah Hinton and Ed Polasek IV. ADJOURN Certificate of Posting I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2013, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle , City Secretary Minutes of the Meeting of Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Friday, March 8, 2013 The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Friday , March 8, 2013 presiding. Board Members Present: William Maples - Chair, Rachael Jonrowe - Vice Chair, Truman Hunt - Secretary, Danny Meigs, Johnny Anderson, Ray Armour, Chris H'Luz, David Johnson, John Pettitt Board Members Absent: Staff Present: Jim Briggs, Micki Rundell, Jana Kern, Ed Polasek, Wesley Wright, Bill Dryden, Sarah Hinton, Bridget Chapman, Mark Miller OTHERS PRESENT; John Hesser, Bob Griffin, Glynn Hatley - Citizens, Marty Davis - A.O.P.A., Todd Jackson & Mary Mazzie - Halff Associates, Inc., Brian Van De Walle - Kimley Horn Minutes Regular Meeting Mr. William Maples called the regular GTAB Board meeting order on Friday, March 8, 2013 at 10:01 AM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager - Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed) A. Introduction of City Staff, GTAB Board members and visitors B. Meeting Process C. Industry/CAMPO/TxDOT Updates: TxDOT has completed a warrant study for the intersection of FM 1460 and Westinghouse Rd. The revealed that a signal should be installed. A temporary signal will be installed now. A permanent signal will replace the temporary signal by the completion of the project. Since the last meeting Pat Crew-Weight has retired from TxDOT. At this time we don't know who will be replacing her. CAMPO: Staff will be meeting with Williamson County and other cities in the next couple of weeks to discuss Legislative issues and CAMPO development issues so we could have a unified front on Legislative and CAMPO front as we develop the 2040 Plan. D. Project Progress Reports II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) E. Board nominations and election of Vice-Chair of the GTAB Board. – William Maples, Chair - GTAB Board Motion by Meigs, seconded by Anderson to nominate Rachel Jonrowe as Vice-Chair. Approved 9-0 F. Board nominations and election of Secretary of the GTAB Board. – William Maples, Chair - GTAB Board Motion by Meigs, seconded by Armour to nominate Truman Hunt as Secretary. Approved 9-0 G. Review and possible action on Day and Time of GTAB Board meetings. – William Maples, Chair - GTAB Board Maples informed the Board members that this Board meets on the Second Friday of the month at 10:00 AM, except in December. For the December meeting we will meet on the second Thursday Motion by Hunt, seconded by Jonrowe to keep the same day and time for GTAB Board meetings. Approved 9-0 H. Review and possible action to approve the minutes from the regular GTAB Board meeting held on February 8, 2013 – Jana Kern Motion by Jonrowe, seconded by Meigs to approve minutes as presented. Approved 9-0 I. Review and possible action to approve the minutes from the last official AAB Board meeting held on December 17, 2012. –Ed Polasek Motion by Johnson, seconded by Meigs to approve the AAB Board minutes as presented. Approved 9-0 J. Consideration and possible recommendation regarding the request from RA General Services, LLC, dba Longhorn Jet Center to amend the lease agreement dated April 26, 2007, to allow Lessee to operate as a General Fixed-Base Operator (GFBO) and to purchase and sell aviation fuel. – Sarah Hinton and Bridget Chapman Hinton explained that this is an amendment to the original lease to allow a lessee to purchase and sell aviation fuel. Asked and answered there is only one seller of fuel at the current time. Motion by Meigs, seconded by H'Luz to amend the lease agreement. Approved 9-0 K. Consideration and possible recommendation to approve a Resolution documenting the City of Georgetown’s support and acceptance of a grant from Texas Department of Transportation (TxDOT) – Aviation Division to fund the engineering and design of the parallel taxiway (TW) and medium intensity runway lights (MIRLs) for both airport runways. – Sarah Hinton and Ed Polasek Polasek explained that this is for the engineering and design of the parallel taxi way and medium intensity runway lights for both runways at the airport. This will also begin the design work for the relocation of the fuel farm to an FAA approved facility. This work needs to be done due to the airport violations with the current FAA standards for airport operations. The current project calls for $71,500 in local match, while the budget only shows $20,000 available in the CIP for this item. A midyear budget amendment is needed to account for the refund of $87,473, and to allow the use of a portion of those funds ($51,500), to offset the additional cost of this year’s program. The remaining $35,967 should be saved and accounted for to off-set the FY 2014 implementation projects related to this CIP item. Motion by Pettitt, seconded by Meigs to approve resolution. Approved 9-0 L. Consideration and possible recommendation concerning a Signal Warrant Study and Alternatives Analysis, Del Webb Boulevard and Red Poppy Lane – Ed Polasek and Bill Dryden Dryden explained that the City engaged services of Kimley-Horn to investigate this for a potential signal or for alternatives if a signal was not warranted. Dryden then introduced Brian Van De Walle from Kimley-Horn and Associates, Inc., Mr. Van De Walle gave a presentation (see attached). Speakers, John Hesser, Robert Griffin & Glynn Hatley - Sun City Residents - spoke about their concern on the amount of traffic and the safety issues at this intersection. Motion by Meigs seconded by Johnson to begin the restriping at the intersections of Red Poppy Trail and Del Webb Blvd and to bring back a cost estimate of closing access 1) Vehicles only 2) Vehicles and Golf Cart. Approved 9-0 Del Webb Red Poppy Tech Memo 022713.pdfDel Webb Red Poppy Tech Memo 022713.pdf Maples left meeting due to Conflict of Interest at 11:30 AM M. Consideration and possible recommendation to approve a Task Order HAI 13-001 with Halff and Associates of Georgetown, Texas for professional engineering services related to the 2013 Street and Drainage CIP projects in the amount of $311,168.00.. – Mark Miller and Ed Polasek Miller explained that this project is comprised of six different categories of roadway repair; rehabilitation, chip seal, Cutler process, point repair, curb and gutter installation and replacement, and pavement rehabilitation. These will be combined into four separate bid packets and grouped as follows: 1) Rehabilitation - Design only, Construction following year - 2nd & 6th Streets, 18th & 21st Street and Railroad Utilities; 2) Chip Seal & Rejuvenation; 3) Cutler Process/Point Repair; 4) Curb and Gutter. Motion by Meigs, seconded by Hunt to approve Task Order HAI 13-001. Approved 8-0 (Maples absent) Maples returned to meeting at 11:41 AM N. Consideration and possible direction to staff concerning the 2013/14 Transportation Improvement Program (TIP). – Ed Polasek and Micki Rundell A presentation was given by staff. Polasek/Rundell reviewed of each of the projects that is on the Draft Bond Program and the GTEC TIP. No Action III. STRATEGIC PLANNING /ISSUES: O. Discussion on future bond programs. – Ed Polasek and Micki Rundell Polasek updated the Board. No Action P. Discussion of the 2013 Texas Legislative Session – Ed Polasek Polasek updated the Board. No action Q. Discussion on Airport Operations – Sarah Hinton and Ed Polasek Hinton/Polasek updated the Board. No Action 12:40 Jonrowe Left Meeting 12:48 Meigs & Anderson left Meeting IV. ADJOURN Motion by Armour, seconded by Hunt to adjourn. Approve 6-0 (Jonrowe, Meigs & Anderson absent) Adjournment The meeting was adjourned at 12:50 PM. Approved :Attest: _______________________________________________ William Maples - Chair Truman Hunt - Secretary Notice of Meeting of the Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Friday, February 8, 2013 The Georgetown Transportation Advisory Board will meet on Friday, February 8, 2013 at 10:00 AM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Advisory Board Members: William Maples - Chair, Rachael Jonrowe - Vice Chair, Truman Hunt - Secretary, Danny Meigs, Annette Montgomery, Ray Armour, Chris H'Luz Georgetown Transportation Advisory Board regular meetings are held on the second Friday of each month at 10:00 AM. Call to Order at 10:00 AM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager - Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed) A. Introduction of Visitors B. Industry/CAMPO/TxDOT Updates C. Project Progress Reports - Future Projects II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) D. Review and possible action to approve the minutes from the regular GTAB Board meeting held on January 11, 2013. – Jana Kern E. Discussion, review, and possible recommendation of the Draft Georgetown Transportation Advisory Board (GTAB) By - Laws. – Jana Kern F. Consideration and possible recommendation of approval for Task Order No. URS-13-001 with URS Corporation of Austin, Texas, for professional engineering services related to the North Austin Avenue Sidewalk Improvements Project in the amount of $77,100.00. – Bill Dryden/Ed Polasek III. STRATEGIC ISSUES: G. Discussion on future bond programs related to intersection improvements. -- Ed Polasek H. Discussion of the 2013 Texas Legislative Session -- Ed Polasek IV. ADJOURN Certificate of Posting I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2013, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle , City Secretary Minutes of the Meeting of Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Friday, February 8, 2013 The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Friday , February 8, 2013 presiding. Board Members Present: William Maples - Chair, Rachael Jonrowe - Vice Chair, Truman Hunt - Secretary, Danny Meigs, Ray Armour, Chris H'Luz Board Members Absent: Annette Montgomery Staff Present: Jim Briggs, Ed Polasek, Jana Kern, Bill Dryden, Wesley Wright, Bridget Chapman, Mark Miller Others Present: Brian Peterson, Anne Giddings - Citizens, Clint Jumper - URS Corporation, Michael Newman - KPA Engineering Minutes Regular Meeting Mr. William Maples called the regular GTAB Board meeting to order on Friday, February 8, 2013 AT 10:01 AM. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager - Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed) A. Introduction of Visitors B. Industry/CAMPO/TxDOT Updates: It has been confirmed that Pat Crews-Weight, our AFA contact with TxDOT, has announced her retirement. There has been a contractor selected to complete the Lakeway Bridge project. The new contractor should begin first part of March 2013. The City has been invited to a meeting with TxDOT and Williamson County concerning the MOKAN corridor preservation. Meeting is scheduled for February 28th. Ozone season is about to start. The city is part of the 03 flex program. What this means is that the city is doing voluntary measures to help keep our ozone measures low in the region. The issue is that the EPA is looking into lowing the standard to somewhere between 65 and 70. Being a part of the 03 flex program will help with the non-attainment status. The 03 flex program agreement will expire at the end of 2013, they are working on a new agreement. C. Project Progress Reports - Future Projects II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) D. Review and possible action to approve the minutes from the regular GTAB Board meeting held on January 11, 2013. – Jana Kern Motion by Jonrowe, seconded by Hunt to approve minutes. Approved 6-0 (Montgomery absent) E. Discussion, review, and possible recommendation of the Draft Georgetown Transportation Advisory Board (GTAB) By - Laws. – Jana Kern Chapman presented the changes/updates to the By-laws due to the addition of aviation being added to the GTAB responsibility. Motion by Meigs, seconded by Hunt to recommend the draft GTAB By-Laws to be sent to City Council for approval. Approved 6-0 (Montgomery absent) Chris H'Luz left meeting due to a Conflict of Interest at 10: 26 AM F. Consideration and possible recommendation of approval for Task Order No. URS-13-001 with URS Corporation of Austin, Texas, for professional engineering services related to the North Austin Avenue Sidewalk Improvements Project in the amount of $77,100.00. – Bill Dryden/Ed Polasek Dryden explained that in 2011 the City received an STP-MM a grant from CAMPO for sidewalks that would fill in the gaps that are between Williams Drive and Georgetown High School. There was AFA with TxDOT that was approve by City Council in November 2012. Today we are bringing forward the engineering phase of the project in the amount of $77,100.00. Statements of Qualification were received and staff selected URS Corporation as the best qualified firm to provide professional services for the development of construction documents for this project. Motion by Meigs, seconded by Armour to approve Task Order URS 13-001. Approved 5-0 (Montgomery & H'Luz absent) Chris H'Luz returned to meeting at 10:33 AM III. STRATEGIC ISSUES: G. Discussion on future bond programs related to intersection improvements. -- Ed Polasek Polasek updated the Board. No Action. H. Discussion of the 2013 Texas Legislative Session -- Ed Polasek Polasek updated the Board. No Action. IV. ADJOURN Motion by Meigs to adjourn meeting. Approved 6-0 Adjournment The meeting was adjourned at 10:44 AM. Approved :Attest: _______________________________________________ William Maples - Chair Truman Hunt - Secretary Notice of Meeting of the Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Friday, January 11, 2013 The Georgetown Transportation Advisory Board will meet on Friday, January 11, 2013 at 10:00 AM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Advisory Board Members: William Maples - Chair, Rachael Jonrowe - Vice Chair, Truman Hunt - Secretary, Danny Meigs, Annette Montgomery, Ray Armour, Chris H'Luz Georgetown Transportation Advisory Board regular meetings are held on the second Friday of each month at 10:00 AM. Call to Order at 10:00 AM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager for Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed) A. Introduction of Visitors B. Industry/CAMPO/TxDOT Updates C. Project Progress Reports - Future Projects II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) D. Review and possible action to approve the minutes from the regular GTAB Board meeting held on November 9, 2012 . – Jana Kern E. Discussion and possible recommendation regarding a potential Task Order with HDR to initiate a feasibility study of private water quality ponds and drainage features. - Ed Polasek, Jim Briggs III. STRATEGIC ISSUES: F. Discussion related to the reconstitution of the GTAB Advisory Board in March. -- Jim Briggs G. Discussion on future bond programs related to intersection improvements. -- Ed Polasek IV. ADJOURN Certificate of Posting I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2013, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Brettle , City Secretary Minutes of the Meeting of Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Friday, January 11, 2013 The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Friday , January 11, 2013 presiding. Board Members Present: William Maples - Chair, Rachael Jonrowe - Vice Chair arrived at 10:58 AM, Truman Hunt - Secretary, Danny Meigs, Annette Montgomery, Ray Armour, Chris H'Luz Board Members Absent: Staff Present: Jim Briggs, Micki Rundell, Jana Kern, Ed Polasek, Bill Dryden, Wesley Wright, Bridget Chapman, Mark Miller Others Present: Shawn Bertram- Halff Associates, Chris Parker - HDR Minutes Regular Meeting Mr. William Maples called the regular GTAB Board meeting order on Friday, January 11, 2013 at 10:00 AM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, General Manager for Utilities, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed) A. Introduction of Visitors B. Industry/CAMPO/TxDOT Updates: Nothing major to report. Legislative has started. Starting in February we will be add an item to the agenda for Legislative updates that affect Transportation. TxDOT - Lakeway Bridge. The bonding company is rebidding for the completion of the construction on the project. Staff does not know how long it is going to affect the timeline for delivery. Delivery was scheduled for November 2013. The bonding company should have a contractor selected by March 2013. C. Project Progress Reports - Future Projects - Discussion of traffic issues in Sun City at Yellow Rose & Red Poppy. Working on the North Austin Ave sidewalk scoping with consultant. Working with Round Rock on a separate interlocal agreement for the ROW funding of their portion of Southern FM 1460. II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) D. Review and possible action to approve the minutes from the regular GTAB Board meeting held on November 9, 2012 . – Jana Kern Motion by Armour, seconded by Meigs to approve minutes as presented. Approved 6-0 (Jonrowe absent) E. Discussion and possible recommendation regarding a potential Task Order with HDR to initiate a feasibility study of private water quality ponds and drainage features. – Ed Polasek, Jim Briggs Polasek gave an overview of Storm Water and Water Quality 101 that consisted of a length discussion along with several questions and answers. Full version is available on tape. What staff is looking for today is direction from the Board to have a feasibility study done. Motion by Meigs, seconded by Hunt, to approve a feasibility study. Approved 6-0 (Jonrowe absent) III. STRATEGIC ISSUES: F. Discussion related to the reconstitution of the GTAB Advisory Board in March. – Jim Briggs Update by Briggs and gave a presentation - No Action Jonrowe Arrived at 10:58 AM G. Discussion on future bond programs related to intersection improvements. – Ed Polasek Update by Polasek - No Action Montgomery left at 11:13 AM IV. ADJOURN Motion by Meigs, seconded by Jonrowe to adjourn meeting. Approved 6-0 (Montgomery absent) Adjournment The meeting was adjourned at 11:30 AM. Approved :Attest: _______________________________________________ William Maples - Chair Truman Hunt - Secretary