HomeMy WebLinkAboutGTAB_Agenda&Minutes_2012Notice of Meeting of the
Georgetown Transportation Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, December 14, 2012
The Georgetown Transportation Advisory Board will meet on Friday, December 14, 2012 at 10:00 AM in
the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Transportation Advisory Board Members:
Georgetown Transportation Advisory Board regular meetings are held on the second Friday of each
month at 10:00 AM.
Call to Order at 10:00 AM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
THIS MEETING HAS BEEN MOVED TO THURSDAY, DECEMBER 13,
2012 AT 10:00 AM
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all
times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of
Georgetown Transportation Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, December 14, 2012
The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Friday ,
December 14, 2012 presiding.
Board Members Present:
Board Members Absent:
Staff Present:
Minutes
Regular Meeting
THIS MEETING HAS BEEN MOVED TO THURSDAY, DECEMBER 13,
2012 AT 10:00 AM
Adjournment
The meeting was adjourned at .
Approved :Attest:
_______________________________________________
Board Member Name Secretary
Notice of Meeting of the
Georgetown Transportation Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Special Session
Thursday, December 13, 2012
The Georgetown Transportation Advisory Board Special Session will meet on Thursday, December 13,
2012 at 10:00 AM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown,
Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Transportation Advisory Board Special Session Members:
Georgetown Transportation Advisory Board regular meetings are held on the second Friday of each
month at 10:00 AM.
Call to Order at 10:00 AM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
No items have been submitted for consideration by the GTAB Board forNo items have been submitted for consideration by the GTAB Board forNo items have been submitted for consideration by the GTAB Board forNo items have been submitted for consideration by the GTAB Board for
the month of Decemberthe month of Decemberthe month of Decemberthe month of December 2012201220122012.... ThereforeThereforeThereforeTherefore,,,, no meeting will be heldno meeting will be heldno meeting will be heldno meeting will be held....
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all
times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of
Georgetown Transportation Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Special Session
Thursday, December 13, 2012
The Georgetown Transportation Advisory Board Special Session of the City of Georgetown, Texas, met
on Thursday , December 13, 2012 presiding.
Board Members Present:
Board Members Absent:
Staff Present:
Minutes
Regular Meeting
No items have been submitted for consideration by the GTAB Board forNo items have been submitted for consideration by the GTAB Board forNo items have been submitted for consideration by the GTAB Board forNo items have been submitted for consideration by the GTAB Board for
the month of Decemberthe month of Decemberthe month of Decemberthe month of December 2012201220122012.... ThereforeThereforeThereforeTherefore,,,, no meeting will be heldno meeting will be heldno meeting will be heldno meeting will be held....
Adjournment
The meeting was adjourned at .
Approved :Attest:
_______________________________________________
Board Member Name Secretary
Notice of Meeting of the
Georgetown Transportation Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, November 9, 2012
The Georgetown Transportation Advisory Board will meet on Friday, November 9, 2012 at 10:00 AM in
the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Transportation Advisory Board Members:
William Maples - Chair, Rachael Jonrowe - Vice Chair, Truman Hunt - Secretary, Danny Meigs, Annette
Montgomery, Ray Armour, Chris H'Luz
Georgetown Transportation Advisory Board regular meetings are held on the second Friday of each
month at 10:00 AM.
Call to Order at 10:00 AM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Industry/CAMPO/TxDOT Updates
C. Project Progress Reports
- Future Projects
D. December Board Meeting
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
E. Review and possible action to approve the minutes from the regular GTAB Board meeting held on
October 12, 2012 . – Jana Kern
F. Consideration and possible recommendation for the award of the annual bid for various graded rock
with an option to renew for two additional one year periods to Capital Aggregates Inc. of San Antonio,
TX in the estimated amount of $89,250.00 and an optional bid for Transportation by the ton of same
estimated quantity of Rock for the estimated amount of $78,137.50 for a total amount of $167,387.50.
– Mark Miller/Ed Polasek
G. Consideration and possible recommendation for the award of the annual bid for flexible base
material, washed manufactured sand, 3/8 rock, and sandy loam to vendors industrial Asphalt
of Austin, TX, Superior Crushed Stone of Jarrell, TX, and JAE Construction of Austin, TX “by lot”
in the estimated amount of $65,350.00. – Mark Miller/Ed Polasek
H. Consideration and possible recommendation to approve Task Order No. KAI-13-001 with Klotz
Associates, Inc., of Austin, Texas, for professional engineering services in developing Final PS&E
for the realignment of FM 971 at Austin Avenue in an amount not to exceed $383,100.00. –
Bill Dryden/Ed Polasek
I. Consideration and possible recommendation of approval for Task Order No. KCI-13-001 with
Kennedy Consulting, Ltd., of Georgetown, Texas, for professional engineering services related
to the DB Wood Road Improvements at Proposed Public Safety Training Center in the amount
of $130,500.00. – Bill Dryden/Ed Polasek
J. Consideration and possible recommendation to approve an Advanced Funding Agreement
with the Texas Department of Transportation related the North Austin Avenue Sidewalks
(CSJ #0015-17-026) . – Ed Polasek/Bill Dryden
III. STRATEGIC ISSUES:
K. City of Excellence Business Plan – Ed Polasek
IV. ADJOURN
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all
times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Notice of Meeting of the
Georgetown Transportation Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, October 12, 2012
The Georgetown Transportation Advisory Board will meet on Friday, October 12, 2012 at 10:00 AM in
the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Transportation Advisory Board Members:
William Maples - Chair, Rachael Jonrowe - Vice Chair, Truman Hunt - Secretary, Danny Meigs, Annette
Montgomery, Ray Armour, Chris H'Luz
Georgetown Transportation Advisory Board regular meetings are held on the second Friday of each
month at 10:00 AM
Call to Order at 10:00 AM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551,
and are subject to action in the Regular Session that follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Industry/CAMPO/TxDOT Updates
C. Project Progress Reports
- Future Projects
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GTAB Board meeting held on
September 14, 2012 . – Laura Wilkins/Jana Kern
E. Consideration and possible recommendation to approve Task Order SBE-12-008 with Steger Bizzell
of Georgetown, Texas, for professional engineering services related to the preliminary engineering
and schematic design of a replacement bridge on DB Wood Road at the Middle San Gabriel River in
the amount of $163,538.00. – Edward G. Polasek/Bill Dryden
III. ADJOURN
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all
times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of
Georgetown Transportation Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, October 12, 2012
The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Friday ,
October 12, 2012 presiding.
Board Members Present:
Rachael Jonrowe - Vice Chair, Truman Hunt - Secretary, Danny Meigs, Annette Montgomery, Ray
Armour, Chris H'Luz
Board Members Absent:
William Maples - Chair
Staff Present:
Jim Briggs, Ed Polasek, Jana Kern, Bill Dryden
OTHERS PRESENT:
Ben Lake - Steger Bizzell
Minutes
Regular Meeting
Ms. Rachael Jonrowe called the regular GTAB Board meeting order on Friday, October 12, 2012 at 10:02
AM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551,
and are subject to action in the Regular Session that follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Industry/CAMPO/TxDOT Updates: CAMPO 2040 Plan - Has begun creating subcommittees for certain
elements of the plan. At this time, Ed Polasek is on the financial issue subcommittee. One of the
responsibilities is to insure that there is enough anticipated revenues for the projects being submitted
into the plan.
The other subcommittee is the centers. If you recall Georgetown has a growth center that is around the
proposed Transit Oriented Development (TOD) area and the southeast side of town where the Lone Star
Rail would come in and goes into our down town. What this means is that Georgetown has greater
growth numbers in the model and shows more need for projects in the area based on the growth center
approach. This will be a big issue of debate amongst CAMPO as they move forward.
C. Project Progress Reports: Safe Routes to Schools - anticipated letting date is Spring of 2013 with a
completion by the fall semester. FM 1460 - starting to make ROW offers to land owners. Polasek stated
that City has several agreements thus far 1) Interlocal agreement with City of Round Rock , 2) ROW
acquisition for the reminder of the project, 3) Interlocal agreement with Williamson County - This will
make this one whole project, 4) just received a DRAFT Advance Funding Agreement for the South end
ROW acquisition - This agreement will not be executed until we have the executed interlocal agreements
with City of Round Rock and Williamson County. North Austin Ave. Sidewalk project - Staff has
received a draft Advance Funding Agreement from TxDOT.
Polasek also informed the Board that they had seen the CIP for the Airport and now the consultant will
be starting on the Airport Business Case analysis. This analysis will go beyond the capital maintenance
and maintenance of all projects. We will be going to the Airport Board and General Government &
Finance Boards but we will most likely be coming back to this board because we feel there will be a lot of
recommendations for capital improvement projects.
- Future Projects
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GTAB Board meeting held on
September 14, 2012 . – Laura Wilkins/Jana Kern
MOTION by Armour, seconded by Montgomery, to approve minutes as presented. Approved 6-0
(Maples absent)
E. Consideration and possible recommendation to approve Task Order SBE-12-008 with Steger Bizzell
of Georgetown, Texas, for professional engineering services related to the preliminary engineering
and schematic design of a replacement bridge on DB Wood Road at the Middle San Gabriel River in
the amount of $163,538.00. – Edward G. Polasek/Bill Dryden
Polasek informed the Board that the money for this Task Order is money that is left over from an other
Task Order with Steger Bizzell; so this is not a new funding source. Polasek further explained all of the
issues that are going on with the bridge.
TxDOT has hired a Bridge Inspection firm to reinspect the bridge. If the reinspection shows a rating of 50
or below, TxDOT may come to the City and request that this bridge be closed down. If that happens then
a parallel bridge may have to be built sooner than expected. The closing of the bridge would also effect
response time from Fire Station #5 if they need to respond south of the bridge. This would also shift
traffic to Williams Dr. There was lengthy discussion on possible options. MOTION by Meigs, seconded
by Hunt to approve Task Order SBE 12-008. Approved 6-0 (Maples absent)
III. ADJOURN
MOTION by Meigs, seconded by Armour to adjourn meeting. Approved 6-0 (Maples absent)
Adjournment
The meeting was adjourned at 10:51 AM.
Approved :Attest:
_______________________________________________
Rachael Jonrowe - Vice Chair Truman Hunt - Secretary
Notice of Meeting of the
Georgetown Transportation Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, September 14, 2012
The Georgetown Transportation Advisory Board will meet on Friday, September 14, 2012 at 10:00 AM in
the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Transportation Advisory Board Members:
William Maples - Chair, Rachael Jonrowe - Vice Chair, Truman Hunt - Secretary, Danny Meigs, Annette
Montgomery, Ray Armour, Chris H'Luz
Georgetown Transportation Advisory Board regular meetings are held on the second Friday of each
month at 10:00 AM.
Call to Order at 10:00 AM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Industry/CAMPO/TxDOT Updates
C. Project Progress Reports
- Future Projects
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GTAB Board meeting held on
August 10, 2012 . – Jana Kern
E. Consideration and possible recommendation to City Council to authorize the Mayor to submit a
letter of interest to the Texas Department of Transportation regarding the Northwest Boulevard
Bridge and Interstate 35 Improvement Program – Edward G. Polasek, AICP, Transportation Services
Director
F. Consideration and possible recommendation to City Council to approve an Advance Funding
Agreement (AFA) with the Texas Department of Transportation for FM 1460 from Quail Valley Drive
to North of University Boulevard – Edward G. Polasek, AICP, Transportation Services Director
III. ADJOURN
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all
times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of
Georgetown Transportation Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, September 14, 2012
The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Friday ,
September 14, 2012 presiding.
Board Members Present:
William Maples - Chair, Rachael Jonrowe - Vice Chair, Truman Hunt - Secretary, Annette Montgomery,
Ray Armour, Chris H'Luz
Board Members Absent:
Danny Meigs
Staff Present:
Paul Brandenburg, Jim Briggs, Laura Wilkins, Ed Polasek, Bill Dryden,
Others Present: Bob Daigh - Williamson County, Bruce Barton - Omni Projects, Brian Peterson -
Citizen, Ricardo Zamarripa - Klotz Associates, Trae Sutton - KPA, Mary Mazzei - Halff Associates,
Wesley E. Jasek - Brown & Gay Engineers, Inc.
Minutes
Regular Meeting
Mr. William Maples called to the Regular GTAB Board meeting to order on Friday, September 14, 2012 at
10:00 AM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors All attendees were introduced
B. Industry/CAMPO/TxDOT Updates: Polasek gave updates - Austin District Engineer
Greg Malatek from Waco District to be named to position permanently. Mark Jones
named interim Georgetown area office engineer.
You should have received an invitation to a ribbon cutting next Tuesday, September 18th for
the 971 at NE Inner Loop. Representative Carter will be there.
C. Project Progress Reports: Wrapping up sidewalk projects. NE Inner Loop winding up should be
coming off the list next month. H'Luz - Safe routes to school Churchill farms sidewalks - Dryden
- 1st item in packet went across front of Churchill. Next one will go along Belmont all the way to
the school on the south side.
- Future Projects
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GTAB Board meeting held on
August 10, 2012 . – Jana Kern
Motion by Armour, seconded by Jonrowe to approve the minutes as presented.
APPROVED 6-0 (Meigs absent)
E. Consideration and possible recommendation to City Council to authorize the Mayor to submit a
letter of interest to the Texas Department of Transportation regarding the Northwest Boulevard
Bridge and Interstate 35 Improvement Program – Edward G. Polasek, AICP, Trans. Services Dir.
Polasek explained the item locally funded projects from Gann to Austin Avenue - connect to hotels.
three projects - NW Blvd bridge and 971 realignment all on TxDOT systems. To get TxDOT to engage
- need letter of interest to TxDOT to tell them we are interested in competing. List 7 million in projects
- will get repayments from Mopac which will make this possible to do these project.
Staff recommends Mayor send letter of interest from the City. Wilco - $4.5 million in road bond
program for Northwest Blvd Bridge. They will give Georgetown a check for 4.5 million to complete
Northwest Blvd Bridge and complete FM 1460 project. If we take the money from Wilco - then we
could complete FM 1460 and do bonds to reimburse the Northwest Blvd Bridge project internally.
Allows us not to incur debt on FM 1460 until we need money. Bond issuances low for tax rate. Would
like a recommendation to Council for this. Questions for clarification of the process. Answered by
Polasek and Briggs. Motion by Jonrowe, seconded by Hunt to approve.
APPROVED 6-0 (Meigs absent)
F. Consideration and possible recommendation to City Council to approve an Advance Funding
Agreement (AFA) with the Texas Department of Transportation for FM 1460 from Quail Valley Drive
to North of University Boulevard – Edward G. Polasek, AICP, Transportation Services Director
Polasek explained item AFA - from TxDOT... Round Rock and City have been paying for design
work - we have bonds for north portion of the project on 1460 realignment. If interlocal goes
through we will add north portion to AFA. Asking Board for recommendation. Jonrowe what
are the chances that all these funds will come available. Polasek - pretty solid. Motion by Hunt,
seconded by Armour to approve. APPROVED 6-0 (Meigs absent)
III. ADJOURN
Motion by Jonrowe, seconded by Montgomery to adjourn meeting. Approved 6-0 (Meigs
absent)
Adjournment
The meeting was adjourned at 10:24 AM.
Approved :Attest:
_______________________________________________
William Maples - Chair Truman Hunt - Secretary
Notice of Meeting of the
Georgetown Transportation Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, August 10, 2012
The Georgetown Transportation Advisory Board will meet on Friday, August 10, 2012 at 10:00 AM in the
Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Transportation Advisory Board Members:
William Maples - Chair, Rachael Jonrowe - Vice Chair, Truman Hunt - Secretary, Danny Meigs, Annette
Montgomery, Ray Armour, Chris H'Luz
Georgetown Transportation Advisory Board regular meetings are held on the second Friday of each
month at 10:00 AM.
Call to Order at 10:00 AM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Industry/CAMPO/TxDOT Updates
C. Project Progress Reports
- Future Projects
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GTAB Board meeting held on
July 13, 2012 . – Jana Kern
E. Consideration and possible recommendation to award a contract for Microsurfacing as part of the
2011-12 Capital Improvement Project Street Maintenance to Viking Construction Inc. of Georgetown,
Texas for a total alternate plus base bid amount totaling $543,304.95. - Mark Miller/Ed Polasek
F. Consideration and possible recommendation to award a construction contract to Smith Contracting
Co., Inc., of Austin, Texas, for the construction of the Gabriel View Drive/John Thomas Drive Streets
and
Drainage Improvements Project in the amount of $305,025.95. - Bill Dryden/Ed Polasek
III. ADJOURN
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all
times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of
Georgetown Transportation Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, August 10, 2012
The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Friday ,
August 10, 2012 presiding.
Board Members Present:
William Maples - Chair, Rachael Jonrowe - Vice Chair, Truman Hunt - Secretary, Danny Meigs, Annette
Montgomery, Ray Armour, Chris H'Luz
Board Members Absent:
Staff Present:
Jim Briggs, Ed Polasek, Jana Kern, Mark Miller, Bill Dryden, Trina Binkford,
Others Present:
Trae Sutton & John Simcik - KPA Engineers, Zach Ryan - Klotz Associates, Ben Lake & Rob Crowson -
Steger Bizzell
Minutes
Regular Meeting
Mr. William Maples called the Regular GTAB Board meeting to order on Friday, August 10, 2012 at 10:00
AM.
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Industry/CAMPO/TxDOT Updates: CAMPO has begun work on their 2040 plan.
C. Project Progress Reports
- Future Projects
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GTAB Board meeting held on
July 13, 2012 . – Jana Kern
Mr. Chris H'Luz mentioned that he made a mistake when filling out the Conflict of Interest form at the
last meeting. On the conflict form item "C" it should read "..but was not chosen." New form was filled
out and attached to the minutes. Motion by Meigs, seconded by Jonrowe to approve minutes with
stated correction. Approved 7-0
E. Consideration and possible recommendation to award a contract for Microsurfacing as part of the
2011-12 Capital Improvement Project Street Maintenance to Viking Construction Inc. of Georgetown,
Texas for a total alternate plus base bid amount totaling $543,304.95. - Mark Miller/Ed Polasek
Miller explained that microsurfacing is a tool that is used on the minor arterials. The process involves
evenly applying a fast breaking stackable aggregate sand and oil mixture to seal existing pavement
while providing fresh wear protection. Motion by Meigs, seconded by Jonrowe to approve contract
with Viking Construction Inc. in the amount of $543,304.95. Approved 7-0
F. Consideration and possible recommendation to award a construction contract to Smith Contracting
Co., Inc., of Austin, Texas, for the construction of the Gabriel View Drive/John Thomas Drive Streets
and
Drainage Improvements Project in the amount of $305,025.95. - Bill Dryden/Ed Polasek
Miller explained that this is a drainage project that staff is proposing at San Gabriel View Drive and John
Thomas Drive to help elevate the flooding that occurs during heavy rains. There are three homes that take
in water. Motion by Meigs, seconded by Armour to approve contract with Smith Contracting in the
amount
of $305,025.95. Approved 7-0
III. ADJOURN
Motion by Meigs, seconded by Armour to adjourn meeting. Approved 7-0
Adjournment
The meeting was adjourned at 10:15 AM.
Approved :Attest:
_______________________________________________
William Maples - Chair Truman Hunt - Secretary
Notice of Meeting of the
Georgetown Transportation Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, July 13, 2012
The Georgetown Transportation Advisory Board will meet on Friday, July 13, 2012 at 10:00 AM in the
Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Transportation Advisory Board Members:
William Maples - Chair, Truman Hunt - Secretary, Rachael Jonrowe, Danny Meigs, Annette Montgomery,
Ray Armour, Chris H'Luz
Georgetown Transportation Advisory Board regular meetings are held on the second Friday of each
month at 10:00 AM.
Call to Order at 10:00 AM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Industry/CAMPO/TxDOT Updates
C. Project Progress Reports
- Future Projects
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GTAB
Board meeting held on June 8, 2012 . – Jana Kern
E. Board nominations and election of Vice-Chair of the GTAB Board. – William Maples,
Chair - GTAB Board
F. Consideration and possible recommendation to approve Task Order KPA-12-006 with Kasberg,
Patrick & Associates, LP (KPA) of Georgetown, Texas, for professional engineering services related
to the preliminary engineering design and report preparation for the Southeast Inner Loop
Schematic Design from IH35 to Rockride Lane (CR 110) in the amount of $706,000.00.–
Bill Dryden/Ed Polasek
III. ADJOURN
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all
times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of
Georgetown Transportation Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, July 13, 2012
The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Friday , July
13, 2012 presiding.
Board Members Present:
William Maples - Chair, Rachael Jonrowe, Danny Meigs, Annette Montgomery, Ray Armour, Chris
H'Luz
Board Members Absent:
Truman Hunt
Staff Present:
Jim Briggs, Jana Kern, Ed Polasek, Bill Dryden
OTHERS PRESENT:
Bruce Barton, Omni Projects, Inc., David Patrick & Trae Sutton - KPA Engineers, Brian Peterson -
Citizen
Minutes
Regular Meeting
Mr. William Maples called the Regular GTAB Board meeting to order on Friday, July 13, 2012 at 10:01
AM.
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Industry/CAMPO/TxDOT Updates: Polasek informed the board that John Wagner - TxDOT
Georgetown Office Engineer will be retiring. TxDOT has submitted the final signed agreement
for right of way acquisition for the northern section of the FM 1460 project - Quail Valley to
La Conterra Drive.
C. Project Progress Reports
- Future Projects
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GTAB
Board meeting held on June 8, 2012 . – Jana Kern
Motion by Armour, seconded by Meigs to approve minutes as presented.
Approved 6-0 (Truman Hunt absent)
E. Board nominations and election of Vice-Chair of the GTAB Board. – William Maples,
Chair - GTAB Board
Maples explained to the board why we were doing this. Meigs nominated Rachael Jonrowe for the
Vice Chair position. Motion by Meigs seconded by Montgomery to elect Rachel Jonrowe as
Vice-Chair. Approved 6-0 (Hunt absent)
F. Consideration and possible recommendation to approve Task Order KPA-12-006 with Kasberg,
Patrick & Associates, LP (KPA) of Georgetown, Texas, for professional engineering services related
to the preliminary engineering design and report preparation for the Southeast Inner Loop
Schematic Design from IH35 to Rockride Lane (CR 110) in the amount of $706,000.00.–
Bill Dryden/Ed Polasek
Conflict of Interest Form for Chris H'luz CONFLICT OF INTEREST ~ CHRIS H.pdfCONFLICT OF INTEREST ~ CHRIS H.pdf
Corrected Conflict Interest000098.pdfCorrected Conflict Interest000098.pdf
Polasek stated that in 2006 the City of Georgetown received from CAMPO $125,000.00 for a
Southeast Inner Loop corridor analysis. This was suppose to be part of the larger engineering
project. We did not have the money for the larger engineer project until the voter approved bonds
were passed in 2008. This project was to start in 2009/10 when we sold the bonds but TxDOT
and the Central Texas Regional Mobility Authority (CTRMA) was in the process of doing a toll
analysis of the whole Bypass and SH 29 corridor - from Taylor to the County Line of Burnet. While
that study was being conducted we were told to hold our money and wait. So we waited and
waited and waited. We never heard back from TxDOT or CTRMA. So we called to find out what the
status was. We were informed that that project did not pass the toll analysis. At this point we started
working on what the scope of work would be because we did not want to start the Southeast Inner
Loop as an engineering project, we wanted to do a roadway analysis to ensure that there would be
adequate mobility around the Southeast Inner Loop. Also, having the core analysis will help us with
justification of the shift of the bridge structure at FM 1460.
Dryden informed the board that staff reviewed six firms during the selection process. The committee
selected KPA as the most qualified firm to provide the preliminary engineering schematic design and
report. TxDOT has also agreed with our selection. Armour asked hasn't this study been done already.
The answer was no, the Inner Loop from IH 35 to Rockride Lane (CR 110) as never been looked at by
its self. Motion by Meigs, seconded by Jonrowe to approve Task Order KPA 12-006 in the amount of
$706,000.00. Approved 6-0 (Hunt absent)
III. ADJOURN
Motion by Meigs, seconded by Armour to adjourn meeting. Approved 6-0 (Hunt absent)
Adjournment
The meeting was adjourned at 10:27 AM.
Approved :Attest:
_______________________________________________
William Maples - Chair Truman Hunt - Secretary
Notice of Meeting of the
Georgetown Transportation Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, June 8, 2012
The Georgetown Transportation Advisory Board will meet on Friday, June 8, 2012 at 10:00 AM in the
Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Transportation Advisory Board Members:
William Maples - Chair, Troy Hellmann Vice-Chair, Truman Hunt - Secretary, Danny Meigs, Annette
Montgomery, Ray Armour, Chris H'Luz
Georgetown Transportation Advisory Board regular meetings are held on the second Friday of each
month at 10:00 AM.
Call to Order at 10:00 AM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Industry/CAMPO/TxDOT Updates
C. Project Progress Reports
- Future Projects
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GTAB
Board meeting held on May 11, 2012 . – Jana Kern
E. Consideration and possible recommendation to award a contract to Cholla
Pavement maintenance of Apache Junction, AZ for the Rejuvenation and
single course surface treatment portion of the 2012 Street and Drainage CIP
in the amount of 878,430.88. Mark Miller/Ed Polasek.
F. Consideration and possible recommendation to approve Change Order #1 with
DNT Construction, LLC, of Round Rock, Texas, for additional work required to
connect Sam Houston Avenue with the Southeast Inner Loop west of Maple
Street, in the amount of $526,186.39. – Bill Dryden/Ed Polasek
III. STRATEGIC PLANNING /ISSUES:
- Street Maintenance
IV. ADJOURN
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all
times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of
Georgetown Transportation Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, June 8, 2012
The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Friday , June
8, 2012 presiding.
Board Members Present:
William Maples - Chair, Truman Hunt - Secretary, Danny Meigs, Annette Montgomery, Ray Armour,
Chris H'Luz
Board Members Absent:
Troy Hellmann Vice-Chair
Staff Present:
Jim Briggs, Jana Kern, Ed Polasek, Bill Dryden, Trina Binkford
Others Present:
Shawn Bertram - Halff, Brian VanDeWalle - Kimley-Horn, Richard Grayum - Huitt-Zollar
Minutes
Regular Meeting
Mr. Maples called the regular GTAB Board Meeting to order on Friday, June 8, 2012 at 10:00 AM.
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Industry/CAMPO/TxDOT Updates: CAMPO will meet to discuss the use of the $130M that the region
has received as part of the funding for Capital Projects. It appears that the money will be loaned
CTRMA for use on Mopac. In return CTRMA will pay back to CAMPO with interest.
TxDOT is still working on finalizing the AFA for FM 1460. We will now be getting an AFA for the nor-
thern section and one for the southern section.
C. Project Progress Reports
- Future Projects
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GTAB Board meeting held on
May 11, 2012 . – Jana Kern
Motion by Armour seconded by Meigs to approve the minutes as presented. Approved 6-1(Hellmann
absent)
E. Consideration and possible recommendation to award a contract to Cholla Pavement maintenance
of Apache Junction, AZ for the Rejuvenation and single course surface treatment portion of the
2012 Street and Drainage CIP in the amount of 878,430.88. Mark Miller/Ed Polasek.
Polasek stated that there are two parts of this contract. The first is surface seal to seal minute cracks
and slow oxidation. The second is to resurface streets with a single course treatment on the more
heavily cracked roadways. Residential areas will get an application of TMRSS (tire modified rubber
surface sealer). Motion by Meigs seconded by Hunt to award contract to Cholla Pavement in the amount
of $878,430.88. Approved 6-1 (Hellmann absent)
F. Consideration and possible recommendation to approve Change Order #1 with DNT Construction,
LLC, of Round Rock, Texas, for additional work required to connect Sam Houston Avenue with the
Southeast Inner Loop west of Maple Street, in the amount of $526,186.39. – Bill Dryden/Ed Polasek
Dryden stated an extension will be constructed to make a more direct connection to Sam Houston Ave.
from the eastbound Southeast Inner Loop this will also include a reconstruction of a portion of
Maple Street that has failed. Meigs asked why was this portion of Maple Street not in the original bid.
Briggs stated that staff thought that they could not use some of the Bond money because of the Bond
covenants; we would have to stop at Maple Street. Carol Polumbo - Bond Council and others gave us
a legal opinion that if Maple was the terminus than we can go on down to the Southeast Inner Loop.
This would not violate the bond covenants. Motion by Meigs seconded by Montgomery to approve
Change Order #1 with DNT Construction, LLC in the amount of $526,186.39. Approved 6-1 (Hellmann
absent).
III. STRATEGIC PLANNING /ISSUES:
- Street Maintenance/Signal Operations
Polasek, Dryden and Brian VanDeWalle of Kimley-Horn, gave the board an update on the
future needs of signal operations for the City of Georgetown.
Montgomery left meeting at 10:47 AM
IV. ADJOURN
Motion by Meigs to adjourn meeting. Approved 6-1 (Hellmann absent)
Adjournment
The meeting was adjourned at 11:05 AM.
Approved :Attest:
_______________________________________________
William Maples - Chair Truman Hunt - Secretary
Notice of Meeting of the
Georgetown Transportation Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, May 11, 2012
The Georgetown Transportation Advisory Board will meet on Friday, May 11, 2012 at 10:00 AM in the
Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Transportation Advisory Board Members:
William Maples - Chair, Troy Hellmann Vice-Chair, Truman Hunt - Secretary, Danny Meigs, Annette
Montgomery, Ray Armour, Chris H'Luz
Georgetown Transportation Advisory Board regular meetings are held on the second Friday of each
month at 10:00 AM.
Call to Order at 10:00 AM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Industry/CAMPO/TxDOT Updates
C. Project Progress Reports
- Future Projects
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GTAB
Board meeting held on April 13, 2012 . – Jana Kern
E. Consideration and possible recommendation to award a Construction Contract
to Fazzone Construction Co. of Cedar Park, Texas, for the construction of the
2011 CDBG Sidewalks & Parks Trail Project in the amount of $750,939.91. –
Ed Polasek/Bill Dryden/Kimberly Garrett
F. Presentation and possible recommendation of the 2012-2013 Georgetown
Utility Systems Capital Improvement Plan. – Ed Polasek
III. STRATEGIC PLANNING /ISSUES:
- Street Maintenance
IV. ADJOURN
Certificate of Posting
I, Rachel Saucier, Assistant City Secretary for the City of Georgetown, Texas, do hereby certify that this
Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public
at all times, on the _____ day of _________________, 2012, at __________, and remained so posted for
at least 72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Rachel Saucier, Assistant City Secretary
Minutes of the Meeting of
Georgetown Transportation Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, May 11, 2012
The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Friday , May
11, 2012 presiding.
Board Members Present:
Troy Hellmann Vice-Chair, Truman Hunt - Secretary, Danny Meigs, Annette Montgomery, Ray
Armour, Chris H'Luz
Board Members Absent:
William Maples - Chair
Staff Present:
Jim Briggs, Jana Kern, Ed Polasek, Micki Rundell, Susan Morgan, Bill Dryden, Kimberly Garrett,
La'Mar Kemp, Lorie Lankford, Trina Bickford
Others Present:
Ricardo Zamarripa - Klotz Associates, Bruce Barton - Omni Projects, Todd Jackson & Shaun Bertra -
Halff Associates, Rusty Cloninger - Fazzone Construction Company, Trae Sutton - KPA Engineers
Minutes
Regular Meeting
Mr. Troy Hellmann called the regular GTAB Board meeting order on Friday, May 11, 2012 at 10:00 AM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Industry/CAMPO/TxDOT Updates: On the FM 1460 project we are still waiting for the fully executed
90/10 agreement from TxDOT. The reason for this is since we have Carter allocation for this project,
TxDOT has an internal memo that states if the authorizations are not used by August 31, 2012 or not
encumbered into a project, the dollars will be lost. In the advanced funding agreement we had that
money programmed for construction. There is no way that FM 1460 would go out to bid and have the
money encumbered by August 31, 2012. So, TxDOT is working internally to move the Carter money to
right of way (ROW) acquisition and keep the original amount of ROW dollars for a project.
C. Project Progress Reports
- Future Projects
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GTAB
Board meeting held on April 13, 2012 . – Jana Kern
Motion by Meigs, seconded by Armour to approve minutes as presented.
Approved 6-0 (Maples absent)
E. Consideration and possible recommendation to award a Construction Contract
to Fazzone Construction Co. of Cedar Park, Texas, for the construction of the
2011 CDBG Sidewalks & Parks Trail Project in the amount of $750,939.91. –
Ed Polasek/Bill Dryden/Kimberly Garrett
Dryden stated staff has combine the CDBG sidewalk project with the Parks Department Hike
and Bike trail project off of Scenic Drive and with the Transportation Services department for
a drainage project on Maple Street to benefit all of the projects. See attached map that shows
where the projects are located.
CDBG SIDEWALK & PARKS TRL MAP.pdfCDBG SIDEWALK & PARKS TRL MAP.pdf
Motion by Meigs, seconded by Hunt to approve construction contract with Fazzone
Construction Co. in the amount of $750,939.91. Approved 6-0 (Maples absent)
F. Presentation and possible recommendation of the 2012-2013 Georgetown
Utility Systems Capital Improvement Plan. – Ed Polasek
Polasek presented the Georgetown Utility Systems CIP to the board.
See Attached presentation:
GTAB CIP 13.pdfGTAB CIP 13.pdf
Motion by Meigs, seconded by Hunt to approve the 2012-2013 GUS CIP and
forward on to council. Approved 6-0 (Maples absent)
III. STRATEGIC PLANNING /ISSUES:
- Street Maintenance
IV. ADJOURN
Motion by Meigs to adjourn meeting. Approved 6-0 (Maples absent)
Adjournment
The meeting was adjourned at 11:25 AM.
Approved :Attest:
_______________________________________________
Troy Hellmann - Vice Chair Truman Hunt - Secretary
Notice of Meeting of the
Georgetown Transportation Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, April 13, 2012
The Georgetown Transportation Advisory Board will meet on Friday, April 13, 2012 at 10:00 AM in the
Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Transportation Advisory Board Members:
William Maples - Chair, Troy Hellmann Vice-Chair, Truman Hunt - Secretary, Danny Meigs, Annette
Montgomery, Ray Armour, Chris H'Luz
Call to Order at 10:00 AM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Industry/CAMPO/TxDOT Updates
C. Project Progress Reports
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the Special meeting held on
February 20, 2012 and the regular GTAB Board meeting held on March 9, 2012. – Jana Kern
E. Consideration and possible recommendation to award a Construction Contract to Joe Bland
Construction, LP, of Austin, Texas, for the construction of the DB Wood Road at Fire Station
No. 5 & Shell Road at Bellaire / Westbury Roadway Improvements Project in the amount of
$583,321.50. – Bill Dryden/Ed Polasek
F. Consideration and possible recommendation to award a contract for the 2012 Street Asphalt
Recycling/Mill & Overlay contract to Cutler Repaving Inc, of Lawrence, Kansas, in the amount
of $1,527,501.75 - Mark Miller/Ed Polasek
III. STRATEGIC PLANNING /ISSUES:
G. Future Projects - Bill Dryden/Ed Polasek
- Southeast Inner Loop Corridor Study
- Austin Avenue Sidewalk Project (CAMPO - STP-MM funded)
- 2011 - CDBG Sidewalks - connecting Madella Hilliard Neighborhood Center to sidewalks
along on Scenic Drive with new walks along 8th Street
- 2012 - CDBG Proposed Projects
IV. ADJOURN
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all
times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of
Georgetown Transportation Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, April 13, 2012
The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Friday , April
13, 2012 presiding.
Board Members Present:
William Maples - Chair, Troy Hellmann Vice-Chair, Truman Hunt - Secretary, Danny Meigs, Annette
Montgomery, Ray Armour, Chris H'Luz
Board Members Absent:
None
Staff Present:
Jana Kern, Mark Miller
OTHERS PRESENT:
Bruce Barton - Omni Project, Ben Lake - Steger Bizzell, Lena Parkhurst - Citizen, Kevin Kennedy & Matt
Werner - KCI
Minutes
Regular Meeting
Mr. Maples called the regular GTAB Board to order on Friday, April 13, 2012 at 10:00 AM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Industry/CAMPO/TxDOT Updates
C. Project Progress Reports
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the Special meeting held on
February 20, 2012 and the regular GTAB Board meeting held on March 9, 2012. – Jana Kern
Meigs stated that there are two grammatical corrections on the February 20, 2012 minutes -
Page two last paragraph second sentence should be "What are the..." and about the ninth
sentence should be "Meigs stated he...". Motion by Meigs, seconded by Montgomery to
approve the Special minutes of Feb. 20, 2012 with stated amendments and approve the
regular minutes of March 9, 2012. Approved 7-0
E. Consideration and possible recommendation to award a Construction Contract to Joe Bland
Construction, LP, of Austin, Texas, for the construction of the DB Wood Road at Fire Station
No. 5 & Shell Road at Bellaire / Westbury Roadway Improvements Project in the amount of
$583,321.50. – Bill Dryden/Ed Polasek
Miller stated that the voters of Georgetown approved bonds to construct Fire Station No.5.
This new facility will be on DB Wood Road. Because of the emergency traffic in and out of
this facility, there is a need for some road way improvements. The cost for this portion
is $259,740.50.
Georgetown School District is construction a new elementary school on Bellaire Drive just
east of Shell Road. When this school opens, it will generate additional school bus and vehicle
traffic on Shell Road which creates the need for additional dedicated turn lanes. The cost for
this portion is $323,581.00. For a total cost of both projects being $583,321.50.
City staff combined the two construction projects allowing for a better price. Motion by Meigs,
seconded by Armour to approve construction contract with Joe Bland Construction.
Approved 7-0
F. Consideration and possible recommendation to award a contract for the 2012 Street Asphalt
Recycling/Mill & Overlay contract to Cutler Repaving Inc, of Lawrence, Kansas, in the amount
of $1,527,501.75 - Mark Miller/Ed Polasek
Miller stated this project is to resurface streets, that have asphalt, that has reached the end of its
useful life. The majority of the roads scheduled to receive this process are thirty plus yeas of age.
Materials used for the paving process are purchased locally.
Motion by Hellmann, seconded by Hunt, to approve contract with Cutler Repaving, Inc.
Approved 7-0
III. STRATEGIC PLANNING /ISSUES:
G. Future Projects - Bill Dryden/Ed Polasek
- Southeast Inner Loop Corridor Study
- Austin Avenue Sidewalk Project (CAMPO - STP-MM funded)
- 2011 - CDBG Sidewalks - connecting Madella Hilliard Neighborhood Center to sidewalks
along on Scenic Drive with new walks along 8th Street
- 2012 - CDBG Proposed Projects
IV. ADJOURN
Motion by Meigs to adjourn meeting. Approved 7-0
Adjournment
The meeting was adjourned at 10:20 AM.
Approved :Attest:
_______________________________________________
William Maples - Chair Truman Hunt - Secretary
Notice of Meeting of the
Georgetown Transportation Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, March 9, 2012
The Georgetown Transportation Advisory Board will meet on Friday, March 9, 2012 at 10:00 AM in the
Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Transportation Advisory Board Members:
William Maples - Chair, Danny Meigs, Troy Hellmann, Annette Montgomery, Ray Armour, Chris H'Luz,
Truman Hunt
The Georgtown Transportation Advisory Board meets on the second Friday of the month at 10:00 AM
Call to Order at 10:00 AM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of City Staff, GTAB Board members and visitors
B. Meeting Process
C. Industry/CAMPO/TxDOT Updates
D. Project Progress Reports
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
E. Board nominations and election of Vice-Chair of the GTAB Board. – William Maples,
Chair - GTAB Board
F. Board nominations and election of Secretary of the GTAB Board. – William Maples,
Chair - GTAB Board
G. Review and possible action on Day and Time of GTAB Board meetings. – William Maples,
Chair - GTAB Board
H. Review and possible action to approve the minutes from the regular GTAB Board meeting
held on February 10, 2012. – Jana Kern
I. Consideration and possible recommendation to award a Construction Contract for the
construction of the 2009 Miscellaneous Sidewalks, Curb and Drainage Improvements
Projects.– Ed Polasek/Bill Dryden
J. Consideration and possible recommendation to award a Construction Contract to Patin
Construction Co. of Taylor, Texas, for construction of curb and gutter at various locations
in the City, in the amount of $641,006.00. – Ed Polasek/Mark Miller
K. Discussion and possible recommendation on the FM 1460 and SE Inner Loop Intersection
design, as part of the current FM 1460 project and future SE Inner Loop design. – Ed Polasek
L. Discussion and possible recommendation on a 90/10 Agreement for Right of Way Procurement
with the Texas Department of Transportation related to the FM 1460 Project in an estimated
amount of $1,501,176.12 for local share of right-of-way acquisition and utility relocation –
Ed Polasek/Bill Dryden
III. STRATEGIC PLANNING /ISSUES:
EXECUTIVE SESSION CALLED TO ORDER
In compliance with the Open Meetings Act , Chapter 551, Government Code, Vernon’s Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session that follows.
M. Sec. 551.072: Deliberation about Real Property
- Discussion and deliberation concerning proposed real estate purchase of an approximately
12.05 acre tract at Inner Loop/FM 1460.
REGULAR SESSION CALLED BACK TO ORDER
N. Action from Executive Session
O. Street Maintenance - Mark Miller/Bill Dryden/Ed Polasek
Q. Future Projects - Bill Dryden/Ed Polasek
- Southeast Inner Loop Corridor Study
- Austin Avenue Sidewalk Project (CAMPO - STP-MM funded)
- 2011 - CDBG Sidewalks - connecting Madella Hilliard Neighborhood Center to sidewalks
along on Scenic Drive with new walks along 8th Street
- 2012 - CDBG Proposed Projects
IV. ADJOURN
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all
times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of
Georgetown Transportation Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, March 9, 2012
The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Friday ,
March 9, 2012 presiding.
Board Members Present:
William Maples - Chair, Truman Hunt - Secretary, Danny Meigs, Annette Montgomery, Ray Armour,
Chris H'Luz
Board Members Absent:
Troy Hellmann - Vice Chair
Staff Present:
Paul Brandenburg, Jim Briggs, Ed Polasek, Jana Kern, Bill Dryden, Mark Miller, Bridget Chapman,
Trina Binckford, Micki Rundell, Jordan Maddox
OTHERS PRESENT:
George G. Garver - Mayor, Patty Eason - Councilwomen Dist 1, Bill Sattler - Councilman Dist 4, Bruce
Barton - Omni Properties, Mark Allen, Scott Hall & Greg Hall - Hall Properties, Wesley Jasek & Rafael
Cruz - Brown & Gay Engineers, Joe Willhite - Kimley - Horn & Associates, Ben Lake - Stegar Bizzell,
Trae Sutton - KPA Engineers, Shawn Bertran - Halff Associates, Steve Crawford - Baker-Aicklen, Kevin
Kennedy - Kennedy Consulting, Ltd., Brian Peterson & Lelena Parkhurst - Citizens
Minutes
Regular Meeting
Mr. William Maples called the regular GTAB Board meeting to order on Friday, March 9, 2012 at 10:01
AM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of City Staff, GTAB Board members and visitors
B. Meeting Process
C. Industry/CAMPO/TxDOT Updates: At the City of Round Rock's City Council meeting that
was held on March 8, 2012 they approved the Inter Local Agreement(Item 9D3) for the
FM 1460 project.
D. Project Progress Reports: Briggs updated the Board on the issue of the rail easement on the
FM 1460 project.
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
E. Board nominations and election of Vice-Chair of the GTAB Board. – William Maples,
Chair - GTAB Board
Motion by Meigs, seconded by Armour to nominate Troy Hellmann as Vice-Chair of the
GTAB Board. Approved 6-0 (Troy Hellmann absent)
F. Board nominations and election of Secretary of the GTAB Board. – William Maples,
Chair - GTAB Board
Motion by Meigs, seconded by Armour to nominate Truman Hunt as Secretary of the
GTAB Board. Approved 6-0 (Hellmann absent)
G. Review and possible action on Day and Time of GTAB Board meetings. – William Maples,
Chair - GTAB Board
Maples informed the Board members that this Board meets on the Second Friday of the month
at 10:00 AM. Motion by Hunt, seconded by Meigs to keep the same day and time.
Approved 6-0 (Hellmann absent)
H. Review and possible action to approve the minutes from the regular GTAB Board meeting
held on February 10, 2012. – Jana Kern
Motion by Meigs, seconded by Montgomery to approve minutes as presented.
Approved 6-0 (Hellmann absent)
I. Consideration and possible recommendation to award a Construction Contract for the
construction of the 2009 Miscellaneous Sidewalks, Curb and Drainage Improvements
Projects.– Ed Polasek/Bill Dryden
Dryden stated that this project is related to the construction of sidewalk, curb, & drainage
improvements at various locations around the city. One of the main locations is along
Austin Ave. between 2nd St. and 5th St. The apparent low qualified bidder for this project
is Westar Construction of Georgetown, Texas for the amount of $297,330.50. Motion by Meigs,
seconded by Montgomery to award contract. Approved 6-0 (Hellmann absent)
J. Consideration and possible recommendation to award a Construction Contract to Patin
Construction Co. of Taylor, Texas, for construction of curb and gutter at various locations
in the City, in the amount of $641,006.00. – Ed Polasek/Mark Miller
Miller explained that this curb and gutter installation involves the replacement of existing
stand up curbs on Williams Drive between Golden Oaks Drive & Shannon Lane, replace
poorly draining curbs on Rock Street between University Avenue & 9th Street, and install
new valley curb along 22nd Street between Austin Avenue & Church Street.
Motion by Meigs, seconded by Armour to award contract. Approved 6-0 (Hellmann absent)
K. Discussion and possible recommendation on the FM 1460 and SE Inner Loop Intersection
design, as part of the current FM 1460 project and future SE Inner Loop design. – Ed Polasek
Polasek stated at the special meeting that was held on February 20, 2012, staff was requested
to bring to the Board details on the possibility of removing the rail easement that runs along
Southeast Inner Loop right of way (ROW) and determine if the overpass could be removed
from the approved design schematic while maintaining the environmental approvals and
funding already aligned for FM 1460. To bring the new Board members up to speed on this
project, Polasek gave an overview of the approved schematic.
In discussions between TxDOT and City staff, they have come to an understanding that the
traffic volume projections from the CAMPO plan (70,000+ ADT SW Bypass and 33,000+ ADT
FM 1460) will adversely affect the proposed redesign as well as the approved TxDOT schematic.
The Southwest Bypass (Southeast Inner Loop) is provided inadequate ROW in both designs,
but the design will most assuredly prove up the 300' ROW and divided facility on FM 1460 in
the TxDOT schematic. They agree that the City should initiate the Southwest Bypass (Inner Loop)
study based on the CAMPO 2035 plan projections. There is CAMPO STP·MM money and bond
money reserved for this routing study of the Southwest Bypass, in which the number of bridges
and which goes over will be based on the new numbers and a new environmental process.
TxDOT has proposed a shift in the current alignment of FM 1460, which will remove areas of the
control of access, which will not affect the current environmental approvals if all property
owners affected agree.
Megis stated that it was his understanding that the purpose of this Board is to look at long term
transportation plan for the City of Georgetown. It is also my understanding that the alternative
that was suggested takes away the overpasses in both directions. In my view, we have an
opportunity to improve the long term transportation plan for Georgetown with an overpass at
the intersection of FM 1460 and Inner Loop. This would help with the development of this area
and in my opinion we should support the staff recommendation.
Maples asked Polasek if he could explain again what staff is suggesting. Polasek stated that staff
is suggesting that in the 30% submittals that we move forwarded with the shift to the east to
allow more developable property on the western side and possibly remove most of the ROW
from the property on the northwest corner. Secure the property owners signature or agreement
to that shift in the alinement. And start the Southwest Bypass corridor analysis from IH 35 to the
SE1 project, so we can determine the ultimate ROW and possibility of shifting the bridge
structure from FM1460 to the Inner Loop.
Meigs asked how would this affect the approval that we already have on the funding? Polasek
answered TxDOT would continue to move forward with the funding agreement that we have on
the ROW acquisition and would not affect the environmental document because there would be
a new environmental document coming after we initiate the FM 1460 project.
Bruce Barton - Omni Properties: We have been working closely with our transportation engineer
and with City staff. We would like to continue to do so. We urge you to approve this item so we
can continue that. We have approximately $65M in projects located in the area of FM 1460 and
Inner Loop that are all waiting until this gets approved and we can have adequate access. We
would like for this to move forward so we all can work with the City and with TxDOT so we can
get the best results. As I understand this motion and staff recommendation is that we will move
forward.
Greg Hall - Hall Properties: stated that the rail road easement, which is directly affecting a large
amount of dollars that is being poured into this intersection, is the same land owner that has
agreed to move these structures onto his property. That is 100% of the case that the land owner
recognizing the value of the impact of the properties who is going to build out their and how that
affects directly his properties. So, when you see a gentleman that's willing to sell a rail road ease-
ment and is willing to allow the road structure to move onto his property there is a big message
there. We recognized when we started this we understand the environmental process is a forever
thing. Our intention has always been to keep this road in the confines of the environmental
assessments paid for and completed by TxDOT. By removing the bridge on FM 1460, does this
effect the environmental. Polasek stated if all four property owners agree to the shift to the east
the environmental will not be effected. We are not changing any of TxDOT's original assessments.
To me this intersection is a direct mimic of the intersection of FM 1460 and Chandler Rd - by the
hospital. This intersection could house a Big HEB and next door is another commercial retail and
sitting back could be an Apartment complex. These can all be done because we have the access of
these four drives. We have full intention to work with the City to get this project moving.
Brandenburg stated that TxDOT came up with the application to move it to the east. So TxDOT is
in support of moving the bridge. This will not impact the environmental. If we do impact the
environmental we would be looking at five to seven years added to the project.
Meigs asked has the City had any contact with HEB. The answer was no the City has not. Bruce
Barton commented that the head of the HEB Real Estate was at the last City Council meeting.
Barton went on to explain how HEB develops a piece of property.
Motion by Meigs, seconded by Hunt to direct staff to initiate the SW Bypass study/schematic,
including a revised intersection design to handle the future trips of the SE Inner Loop/FM 1460
intersection, and supporting environmental documents. Further, direct staff and TxDOT to
secure necessary approvals to complete the proposed shift in the FM 1460 alignment to
accommodate windows for removing control of access and improving development
opportunities on properties at the SE Inner Loop intersection. Approved 6-0 (Hellmann absent)
L. Discussion and possible recommendation on a 90/10 Agreement for Right of Way Procurement
with the Texas Department of Transportation related to the FM 1460 Project in an estimated
amount of $1,501,176.12 for local share of right-of-way acquisition and utility relocation –
Ed Polasek/Bill Dryden
Polasek stated at the February 10, 2012 GTAB Meeting staff discussed the Texas Department of
Transportation (TxDOT) intent to fund the FM 1460 right-of-way (ROW) and utility relocation
efforts, if the City of Georgetown and Round Rock agreed to complete 100% PSE work for the
project. Based on the Boards recommendation, City Council approved the Interlocal Agreement
with the City of Round Rock and Task Order Amendment with Brown & Gay Engineers to
complete this work in February. Now, the City has received the attached Agreement for ROW
Procurement from TxDOT to initiate this process. This agreement will allow TxDOT to pay for
90% of the ROW and utility relocation cost, with the local government covering the standard
10% of the cost This will result in having TxDOT construction plans, with cleared ROW and
utilities, ready for bid in FY 2014. Motion by Meigs, seconded by Armour to recommend to City
Council approval of the agreement for ROW procurement and necessary resolutions.
Approved 6-0 (Hellmann absent)
III. STRATEGIC PLANNING /ISSUES:
EXECUTIVE SESSION CALLED TO ORDER Item Pulled
In compliance with the Open Meetings Act , Chapter 551, Government Code, Vernon’s Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session that follows.
M. Sec. 551.072: Deliberation about Real Property
- Discussion and deliberation concerning proposed real estate purchase of an approximately
12.05 acre tract at Inner Loop/FM 1460.
REGULAR SESSION CALLED BACK TO ORDER
N. Action from Executive Session
O. Street Maintenance - Mark Miller/Bill Dryden/Ed Polasek
Polasek and Miller gave the board and overview of the Street Maintenance process.
Q. Future Projects - Bill Dryden/Ed Polasek
- Southeast Inner Loop Corridor Study
- Austin Avenue Sidewalk Project (CAMPO - STP-MM funded)
- 2011 - CDBG Sidewalks - connecting Madella Hilliard Neighborhood Center to sidewalks
along on Scenic Drive with new walks along 8th Street
- 2012 - CDBG Proposed Projects
Dryden gave the Board a brief update on the future projects that are listed
IV. ADJOURN
Motion by Meigs to adjourn meeting at 11:15 AM
Approved 6-0 (Hellmann absent)
Adjournment
The meeting was adjourned at 11:15 AM.
Approved :Attest:
_______________________________________________
William Maples - Chair Truman Hunt - Secretary
Notice of Meeting of the
Georgetown Transportation Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Special Session
Monday, February 20, 2012
The Georgetown Transportation Advisory Board Special Session will meet on Monday, February 20, 2012
at 08:30 AM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Transportation Advisory Board Special Session Members:
Tina Geiselbrecht - Chair, Troy Hellmann - Vice Chair, William Maples - Secretary, Danny Meigs, Henry
Boecker, Annette Montgomery
Call to Order at 08:30 AM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
A. Discussion and possible recommendation to remove overpass, on the FM 1460 project, from the
Overall Transportation Plan. -- Tommy Gonzalez
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all
times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of
Georgetown Transportation Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Special Session
Monday, February 20, 2012
The Georgetown Transportation Advisory Board Special Session of the City of Georgetown, Texas, met
on Monday , February 20, 2012 presiding.
Board Members Present:
William Maples - Secretary, Danny Meigs, Henry Boecker, Annette Montgomery
Board Members Absent:
Tina Geiselbrecht - Chair, Troy Hellmann - Vice Chair, One Vacant Spot
Staff Present:
Paul Brandedburg, Jim Briggs, Ed Polasek, Jana Kern, Bridget Chapman
OTHERS PRESENT:
George G. Garver - Mayor, Patty Eason - Councilwomen Dist 1, Tommy Gonzalez - Councilmen Dist 7,
Bill Sattler - Councilman Dist 4, Terry Irion - Longhorn Jct. Attorney, Bruce Barton - Omni Projects, Inc.,
Mark Allen - Citizen, Gregory Hall - Hall Properties, Kegan Taylor & Kenny Diglesmith - Southwestern
Students, Danny Miller - LJA Engineering, Brian Peterson - Citizen.
Minutes
Regular Meeting
Mr. William Maples called the Special GTAB Board meeting to order on Monday, February 20, 2012 at
8:35 AM.
Per the GTAB Bylaws Section 4.5 Call to Order. Board meetings will be called to order by the Chairman
or, if absent, the Vice-Chairman. If the absence of both the Chairman and Vice-Chairman, the meeting will
be called to order by the Secretary, and a temporary Chairman shall be elected to preside over the
meeting.
At this time Maples asked for nominations. Motion by Meigs seconded by Boecker to nominate William
Maples. Approved 4-0-2 (Tina Geiselbrecht & Troy Hellmann absent)
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
A. Discussion and possible recommendation to remove overpass, on the FM 1460 project, from the
Overall Transportation Plan. -- Tommy Gonzalez
Discussion: Gonzalez stated that with the growth of Georgetown and the surrounding area the need for
additional grocery capacity has been very important especially on East side of Georgetown not only to
facilitate the growth on the east side but to help traffic flow from east to west . Some months ago Gonzalez
met with the site selector for HEB to find out what it would take for HEB to come back to Georgetown.
Gonzalez looked at their site plan and HEB settled on a site on FM 1460 and Inner Loop. In the process of
getting that site plan developed and done a few hurdles came up. One of the hurdles was a designed
overpass for that area. It appears that this would be a major highway type intersection based on the
Georgetown Transportation Plan. TxDOT had this in their plan and this has been sitting there since 2003
or 2004. When HEB looked at the site and there was an overpass sitting there this would limit the number
of access points that could go into the grocery store. This would also limit the access points to another
development of a 300 unit apartment complex that would be going in next to the HEB. With the overpass
there, HEB would not be able to develop the site to make this site a successful site, and eventually what
would happen is that Georgetown would be put back at the bottom of their list of development. If that
happens who knows when the next time HEB would look at Georgetown for development. Looking at
this and working with engineers from Longhorn Jct. and with the City to come up with an alternative
plan to eliminate the overpass and allow for this project to move forward. This could be a $50M to $60M
project for Georgetown, that could grow into a $100M project when completed with the rest of the
properties in the area that would develop because of the HEB project. This would be a huge tax base for
the City of Georgetown, a huge quality of life issue for the residents on the east side of Georgetown to
have access to grocery and possibly other amenities. Right now the east side is served by Valero Gas
Station. The reason for this special meeting is we have been working on this for the past 9-10 months and
HEB is close to abandoning this site moving forward with other sites that they have around the state.
Gonzalez feels that it is important for city staff to show HEB that the overpass has been moved and then
we can proceed with getting the possible other approvals from TxDOT to make this happen. This is not a
guarantee that if we do our part that TxDOT will do theirs. Gonzalez wants to make sure that it is not a
City issue why this project could not come in.
Bruce Barton - Omni Projects: stated that one of thing that they tried to do working with City staff and
the Transportation folks is to come up with an alterative plan. At a meeting that was held a couple of
months ago it was discussed that the overpass was really there because of the railroad easement. We also
discussed the possibility of getting the rail easement removed. Then with the removal of the rail easement
there would be not a need for the overpass. City staff and consulting engineers from Klotz Associates and
LJA Engineering, met and to came up with an alternate plan for that intersection that would serve the
traffic pattens that were shown in the studies even with the rail easement removed.
Briggs stated the there was a meeting with Mr. Snead and the rail easement was discussed. Mr. Snead was
most interested in what the final design would look like and how would it impact access to the
properties. One of the issues with the rail easement is there is no connection point between the easement
and the Transit oriented development. When we look at the intersection we question should the over pass
be east & west or north & south but if there is a rail there it is obvious that we would have to deal with
the rail due to the safety concern. Briggs believes that because of the rail that is why the initial overpass
was north & south. There has been a lot of discussion and there needs to be a grade separation at that
intersection for the long term. TxDOT came up with the design that was approved at CAMPO in 2007.
Meigs asked if HEB was represented at this meeting and was told no but the the seller is. Meigs also
asked Gonzalez you have had discussions with HEB why was this Board was not informed of this at their
last meeting that was held on February 10, 2012 were we had discussions and voted. What are the
consequences of us changing what this Board voted on at the last meeting. Gonzalez answered that there
are two issues. It appears that two different groups with TxDOT were working on the same property and
they were not communicating amongst themselves. So when the plan recently came out it was not what
HEB had been their site plan for . It was a solution based on trying to increase ROW on the
property but did not take care of the overpass which would still limit the number of access points into the
property. The property owners did not see this plan until about a week and half ago. There is some
confusion and HEB has been working with a different set of plans. Meigs stated he is all for development
and would love to have and HEB at that intersection, But, HEB is not here at the table today. What would
be the consequences of changing the decision that was made by this Board at the last meeting? Polasek
answered the issue that you are talking about is the contract that city staff his amending and the task
order with the consulting engineer working with TxDOT to do the final design of FM 1460. The shift that
is being discussed has not been approved to the schematic yet. The shift in the design is something
TxDOT has requested that our consulting engineer draw up a possible shift to the east. If that is agreeable
to the parties then it can be included in the environmental document. You will not be changing the
amount of ROW, you are shifting it on the four properties. To date this has not been approved by all the
property owners. The schematic that we are working on still is the 2007 schematic that was approved in
the environmental document by TxDOT and the FHWA. Staff is working to finalize that schematic to get
100% construction plans so TxDOT will start funding ROW acquisition. The shift would be part of
finalizing the schematic that has been proposed by TxDOT. The contract includes some money for the
consulting engineer to do the shift in the schematic. Round Rock has agreed to an inter local agreement to
help fund the 100% portion. If TxDOT changes the schematic to the alternative design there is some
concern at TxDOT that will start the environmental process over again because we would be going to a
confined urban storm water drainage system and this might change the foot print of the road way.
Brandenburg stated that we are all for development. The FM1460 corridor is prime for economic
development growth. The issue is that you have, since 2007, an accepted plan that has been designed.
That could be a very strong driver and pediment to develop that area with some of the adjacent property
owners. City staff met with TxDOT and presented this issue to them. TxDOT concern was they did not
want to have to go back and start redesigning everything and have to go back through the environmental.
TxDOT did not want to jeopardize any federal funding as well at this time. If we start messing with the
environmental this could be pushed out five plus years. So, at the meeting with TxDOT one of the
discussion points was to move the overpass to the east. The problem that you have current Longhorn Jct.
properties is that the HEB would need to be pushed back but they are limited on the left due to the
drainage areas. We all looked at moving the HEB on the site and it just would not work. There was also
an issue with access points. So TxDOT charge was to move the overpass approximately 100 feet to the
east and try to one to two access points off of FM1460.
Boecker said that if there is not an effective transportation mobility in that area there will be no economic
development in that area period.
Maples said it appears that the issue here today is there is grade separation or no grade separation with
the easement. Briggs stated with the easement you will need a grade separation because of safety. Maples
also said that the other issues were environmental approval and funding. We do not want to lose either of
those. How does what was suggested today effect those issues. Changing the original design will that
change the foot print and ruin the funding and envioriomental. Briggs said the issue is on the alternative
design. One is, to narrow the ROW from rural to a full urban conception. With that, there was no
accommodation for the drainage that was just created everything has to go in the storm pipe. With the
TxDOT design it is a little wider ROW and it covered the drainage issue.
Terry Irion - Longhorn Jct. Attorney stated that it was his understanding that the first step that needed to
be taken before any consideration for changing the schematics was the feasibility of eliminating the
railroads easement. If the rail easement is gone that makes all of the other options much easier to address .
Even future grade separations, the grade separation could be on Inner Loop instead of FM 1460. It was
his understanding that there was a very positive meeting with Mr. Snead and Mr. Irion thought that was
going to be a part of your report today. Do you feel confidant that you can negotiate that easement for
lease or you can't. He thought this Board would need to understand what the process of that before they
make new recommendations. Briggs stated that he had communicated to the Board that there was a
discussion with Mr. Snead. Mr. Snead would like see what the intersection is going to look like and
review all of the information before he makes his decision.
Greg Hall - Hall Properties (owner), about 7 years ago started negotiating with HEB on a different piece
of property. That property did not work out and about 2 to 3 years ago HEB came back and asked about
the property on FM 1460 and Inner Loop. When we reviewed the the 2007 schematic that TxDOT had
there was no way there would be enough money to pay for easements let alone the roadways along with
a $70M bridge. In the event that we go with the old TxDOT design the cost of the ROW is going to be
huge. Because if I can not develop my property that is backed up against the Inner Loop based on the
designs that we have today most of the money that this community has put together today for roads will
go to me in court over my easement alone. So the right hand and the left hand are just misaligned. If we
have to redo environmental it could be another 8 to 10 years before it is complete. So we went in and
designed a road with good leadership guidance using the transportation data provided by the city's
engineer and in 2035 plan. The Inner Loop was suppose to have about 70K trips per day cut in half both
ways, FM1460 was 20K trips per day cut in half both ways. If you take a look at the road that we designed
- 7 lanes road designed for the expansion to 10 lanes can't handle 70K of cars in one direction. The reason
that Longhorn Jct is not fully developed today is because of the miss information by this huge overpass
that nobody can even give me a design on over I35 but has squandered our chance to have everything
including the premium outlet mall on our tract. Because of that we were very pro active and what we did
was go to TxDOT and asked them if we design a road that solves the transportation issues of the estimate
traffic in 2035 and it dismantles the separation requirements due to a train would you be interested.
TxDOT said absolutely. Then we came to the City and said we would like to have a chance to design a
road with the transportation diagnostics that goes back to 2035 and would like for you to look at this road
and tell us what is wrong with it. Don't tell us what TxDOT doesn't like because we already understand
that. We want the City to look at it and tell us why it would not work. 75K and 25K trips per day. If we
fail with TxDOT then we fail. But give somebody else a chance that isn't stacked under bureaucratic
concepts. What we need to do today is cut this giant down to size that we can begin to work with. The
first step is we recognize, under the law and guide lines of the rail road, as long as there is an easement,
for perhaps a train, this reminds me of the Palin road to no where, the road goes nowhere it doesn't do
anything, but it is an easement it is dedicated to the rail road and it does have value to somebody. My
point is we have a chance to economic develop this thing and the investments has made the city a ton of
money into the infrastructure. We now have a company that could bring a huge income during a really
bad economic time. When you bring an HEB you don't just bring in HEB you bring all the revenue that
could be generated in the shopping center. If this gets dismantled then this will be going to Round Rock
again. I am a little discouraged because I do not believe that there is a person in here that could challenge
the fact that we have designed a road way that can handle that traffic in 2030. All that we are asking for
you to do today is be reasonable enough to recognize that the rail road crossing if it is removed that we
can put in an at grade intersection and guarantee people like an HEB that we are not going to take
anymore of their intersection because if we did we are going to go over to the other side of the highway.
Also please recognize that ROW right now was cheap. But ROW will not be cheap if we start destroying
economic develop. We have a chance to make a huge impact on the east side of our community.
Barton wanted to make sure that everyone new that they were just not out here cowboying this. Our
engineering staff, Danny Miller of LJA, met with Rebecca Brey of Klotz and with city staff and based
upon that meeting we designed a road according to what we were told. We tried to design that road so
that it stayed in the designated ROW that has already been approved environmentally. We know there
are a couple of issues with access, and we will work on that, but we have concerns about the blind site on
the hill but what we didn't have was the construction plans because they have not been done, and we did
not know how much of the hill would be taken or if any of the hill would be taken. I thought, that as of
Friday, that we had pretty much come to an agreement, that is why we are here today, with city staff that
if there was a grade separation it would end up being where it was discussed with the County on Inner
Loop. My point is there has been a lot of work on this. We have been working with city staff. We have
followed the guidelines that were give to us. And we thought that we had come to a general agreement
on the road design. Without the grade separation as long as the rail easement goes away.
Meigs said that is a big if.It would be nice if we could snap our fingers and have the rail easement go
away. But, it is a fact that the rail easement is there.
Hall said I would like to make a recommendation that if that is the issue why don't we set it up so if rail
is removed then this design could be acceptable.
Meigs also stated that he wanted to know what the emergency of this meeting today was. There was a
Board meeting on February 10, 2012, the next Board meeting will be on March 9, 2012 why was this not
brought to either one of those meetings. Gonzalez replied this has been worked on for a very long time.
This is not the urgency of HEB it is our urgency not to lose HEB. If we brought this to the next GTAB
Board meeting then to Council we could be looking at another 45 days before a decision would be made.
We would like for HEB to be here in Georgetown and not else where. The Longhorn Jct. people have
talked with Mr. Snead with the design, it is not completely different. Yes, Mr. Snead will want something
in return but knowing his easement is a dead easement, it only makes sense for him to seek something
better. Will it cost the City something? More than likely, but when you are talking about a $60M to $100M
in development that's the urgency. We don't want this to sit. I represent the east side. This is something
that we need for the east side. I do not want to lose this potential project. If this can be done we have
people ready to sign on the dotted line. We need this project.
Boecker asked if there could be meeting with Mr. Snead to present the alternatives to him and if we
change the design would it truly affect the funding. Briggs said they plan on having another meeting with
Mr. Snead relative to this issue. We kind of want to know who was planning on being there so we could
discuss access points associated with his part in the four corners. We can put the options out there. I think
it would be reasonable that TxDOT would slide to the east which would not effect the environmental. If
the rail is gone and something can be done at grade then that is a potential option.
Motion by Boecker, seconded by Meigs to direct staff to pursue more investigation and negotiations on
the possibility of removing the rail easement that exists in the SE Inner Loop ROW and determine if the
overpass could be removed from the approved FM 1460 design schematic while maintaining the
environmental approvals and funding.
Approved 4-0-2 (Geiselbrecht & Hellmann absent)
Motion by Meigs to adjourn meeting. Approved 4-0-2 (Geiselbrecht & Hellmann absent)
Adjournment
The meeting was adjourned at 10:00 AM.
Approved :Attest:
_______________________________________________
Board Member Name Secretary
Notice of Meeting of the
Georgetown Transportation Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, February 10, 2012
The Georgetown Transportation Advisory Board will meet on Friday, February 10, 2012 at 10:00 AM in
the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Transportation Advisory Board Members:
Tina Geiselbrecht - Chair, Troy Hellmann - Vice Chair, William Maples - Secretary, Danny Meigs, Henry
Boecker, Annette Montgomery
Georgetown Transportation Advisory Board regular meetings are held on the second Friday of each
month at 10:00 AM.
Call to Order at 10:00 AM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Recent CAMPO/TxDOT Actions
C. Project Updates
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GTAB Board
meeting held on January 13, 2012. -- Jana Kern
E. Consideration and possible recommendation to approve an Interlocal Agreement with the
City of Round Rock, Texas, for the development of Plans, Specifications and Estimate and
the process for the acquisition of Rights-of-Way related to the FM 1460 Improvements
Project between Quail Valley Drive and University Boulevard in the amount of $356,500.00.
– Ed Polasek/Bill Dryden
F. Consideration and possible recommendation to approve the First Amendment to Task
Order BGE-11-001 with Brown & Gay Engineers, Inc. of Austin, Texas, (dated October 25,
2011) related to the FM 1460 Roadway Improvements Project (Quail Valley Drive to
University Boulevard) in the amount of $673,000.00.– Ed Polasek/Bill Dryden
G. Consideration and possible recommendation to City Council concerning options for Transit
Funding related to the 2010 Census Urban Area Designation.– Ed Polasek/Micki Rundell
H. Consideration and possible recommendations concerning to 2012/13 Transportation
Improvement Program (TIP) -- Ed Polasek/Micki Rundell
III. STRATEGIC ISSUES:
Street Maintenance - Mark Miller/Bill Dryden/Ed Polasek
IV. ADJOURN
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all
times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of
Georgetown Transportation Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, February 10, 2012
The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Friday ,
February 10, 2012 presiding.
Board Members Present:
Tina Geiselbrecht - Chair, Troy Hellmann - Vice Chair, William Maples - Secretary, Danny Meigs,
Henry Boecker, Annette Montgomery, One Vacant Spot
Board Members Absent:
Staff Present:
Jim Briggs, Micki Rundell, Ed Polasek, Laura Wilkins, Bill Dryden, Laurie Brewer, Trina Bickford,
Bridget Chapman, Jordan Maddox,
OTHERS PRESENT:
Brian Peterson (citizen), Lalena Parkhurst (citizen), Trae Sutton - KPA Engineers, Edna Johnson -
CARTS, Todd Jackson - Halff Assoc., Wesley Jasek - Brown & Gay Engineers, Inc., Meredith Highsmith
- Texas Transportation Institute, Dave Marsh - CARTS
Minutes
Regular Meeting
Ms. Tina Geiselbrecht called the regular GTAB Board meeting to order on Friday, February 10, 2012 at
10:00 AM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Recent CAMPO/TxDOT Actions
held first mtg w/ CAMPO North Austin Avenue Sidewalk - found source for local
match. Ready for review next board mtg.
C. Project Updates
SE1 - paving from CR 110 to SH130 renaming sections. Paving complete in next
two weeks ready for travel by end of February. GTEC portions - gas line relocation.
Easements for Hughes tract is the issue right now.
NE Inner Loop closed this weekend - water line work. Water line should be done by
school starting next year.
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GTAB Board
meeting held on January 13, 2012. -- Jana Kern
Maples - II. E. - bid instead of bide. Extra "A" in the discussion. Motion by Boecker,
second by Meigs to approve as amended. APPROVED 6-0
E. Consideration and possible recommendation to approve an Interlocal Agreement with the
City of Round Rock, Texas, for the development of Plans, Specifications and Estimate and
the process for the acquisition of Rights-of-Way related to the FM 1460 Improvements
Project between Quail Valley Drive and University Boulevard in the amount of $356,500.00.
– Ed Polasek/Bill Dryden
Maples recused himself for this item and left the room. Polasek presented the item.
ROW money available from TxDOT. We need ROW maps updated and assurance
that they are working on 100% design. Right-of-Way Acquisition process this year we
will be first on the list next year so important to do this agreement with Round Rock
now. TxDOT worked up funding scenario - north section. If we start right-of-way
acquisition process this year we will be ready for construction/environmentally
approved - we can start by 2014. Meigs asked if there is any down side?
Polasek - Not really need to jump on it and be ready to address growth in the area.
It is already heavily travelled and if we don't go forward the money will be allocated
elsewhere. Boecker - who is responsible for the process? Polasek/Briggs - TxDOT
process but we will be working with them and because we will fund a portion we will
be able to have input.
Motion by Meigs, second by Hellmann - to recommend this Agreement.
APPROVED 5-0 (Maples absent for this item)
F. Consideration and possible recommendation to approve the First Amendment to Task
Order BGE-11-001 with Brown & Gay Engineers, Inc. of Austin, Texas, (dated October 25,
2011) related to the FM 1460 Roadway Improvements Project (Quail Valley Drive to
University Boulevard) in the amount of $673,000.00.– Ed Polasek/Bill Dryden
Maples recused himself for this item. Polasek presented the item. Certain items not
included in schematics - we went back and did the cross sections at proper elevations
worked with Leslie to add these items. Dryden - explained the sections added .
Boecker - when will this project be bid? Polasek - Ready to bid in FY 2015.
Motion by Meigs, second by Hellmann to recommend the Task Order.
APPROVED 5-0 (Maples absent for this item)
Maples returned to the meeting.
G. Consideration and possible recommendation to City Council concerning options for Transit
Funding related to the 2010 Census Urban Area Designation.– Ed Polasek/Micki Rundell
Polasek presented the item and introduced Meredith from . Focus on small urban
areas - create urban rural district to allow us to accept state funds. Need to make
certain to fully cover administrative costs - accepting the minimal is not an effective
use of funds. Meredith to give presentation on the white paper. TxDOT and CARTS
people introduced themselves. Meredith is with Texas Transportation Institute.
Explanation of White Paper - Scenarios for consideration are included. Things that
have been done in other communities also referenced in the white paper. Sources of
funding. We are currently in the Rural Transit District. Time Lines for funding
covered. Designation as a small urbanized area is most likely. We will know for
certain in March 2012. Various scenarios presented. Five year financial plan
presented. Meigs - ridership figures? Meredith - yes can talk about basic ridership.
projected about 12,000 ridership annually first year. 180,000 year by the 3rd year.
Hellmann - did we do a trial? Dave - CARTS - Not exactly did a pilot route for several
months. Discussion and questions. Boecker recommends that staff move forward with
CARTS assistance - Motion by Meigs, second by Hellmann. APPROVED 6-0
H. Consideration and possible recommendations concerning the 2012/13 Transportation
Improvement Program (TIP) -- Ed Polasek/Micki Rundell
Polasek presented the item. Staff requested by CM to find a way to expedite the project
McCoy School - request $65,000 out of the TIP for Gateway Analysis. Briggs - Important
to spend the time to make the best decision to have appropriate link and preserve the
integrity of the neighborhood. Additional explanation by Polasek. Motion by Meigs,
second by Boecker. APPROVED 6-0
III. STRATEGIC ISSUES:
Street Maintenance - Mark Miller/Bill Dryden/Ed Polasek
Nothing new to report at this time.
Boecker and Geiselbrecht gave parting comments
IV. ADJOURN
Motion by Hellmann, second by Meigs to Adjourn. APPROVED 6-0
MEETING ADJOURNED at 11:25
Adjournment
The meeting was adjourned at 11:25 AM.
Approved :Attest:
_______________________________________________
Tina Geiselbrecht - Chair William Maples - Secretary
Notice of Meeting of the
Georgetown Transportation Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, January 13, 2012
The Georgetown Transportation Advisory Board will meet on Friday, January 13, 2012 at 10:00 AM in
the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Transportation Advisory Board Members:
Tina Geiselbrecht - Chair, Troy Hellmann - Vice Chair, William Maples - Secretary, Danny Meigs, Henry
Boecker, Annette Montgomery
Georgetown Transportation Advisory Board regular meetings are held on the second Friday of each
month at 10:00 AM.
Call to Order at 10:00 AM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Recent CAMPO/TxDOT Actions
C. Project Updates
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GTAB Board
meeting held on November 11, 2011. -- Jana Kern
E. Consideration and possible recommendation for the award of a two year bide for
Crack Sealant with and annual bid in the estimated amount of $59,500.00 to
Sealmaster of Houston, Texas. -- Mark Miller/Ed Polasek
F. Consideration and possible recommendation of approval for Task Order No.
SBE-12-002 with Steger Bizzell of Georgetown, Texas, for professional engineering
services related to the 2011-2012 CIP Street and Drainage Rehabilitation Project in
the amount of $209,691.00. – Ed Polasek/Bill Dryden/Mark Miller
G. Discussion and possible recommendation regarding a Task Order with Huitt-Zollars, Inc.,
Austin, Texas, for professional engineering services related to the Safe Routes to School
Project in the Vicinity of Mitchell Elementary School in the amount of $69,600.00. –
Ed Polasek/Bill Dryden/Mark Miller
III. STRATEGIC ISSUES:
H. Street Maintenance
ADJOURN
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all
times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of
Georgetown Transportation Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, January 13, 2012
The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Friday ,
January 13, 2012 presiding.
Board Members Present:
Troy Hellmann - Vice Chair, William Maples - Secretary, Danny Meigs, Henry Boecker, Annette
Montgomery
Board Members Absent:
Tina Geiselbrecht - Chair
Staff Present:
Jim Briggs, Ed Polasek, Jana Kern, Bill Dryden, Mark Miller, Micki Rundell, Trina Binkford,
Others Present
Richard Grayum - Huitt-Zollars, Inc., Ben Lake - Steger Bizzell, Lalena Parkhurst - Citizen
Minutes
Regular Meeting
Mr. Troy Hellmann called the regular GTAB Board meeting to order on January 13, 2012 at 10:06 AM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Recent CAMPO/TxDOT Actions: In December CAMPO approved the STP-MM funding for
several projects in our area. One being the N. Austin Ave sidewalk project. This project
will be from Georgetown Chamber of Commerce to Georgetown High School filling in all
of the gaps in the sidewalk system. Staff is expecting construction funding in 2013, after
we receive the Advance Funding Agreement from TxDOT the City will use their sidewalk
money to complete the design and engineering. The second being the FM 1460 project. This
is not the portion from Quail Valley to LaConterra but is the portion from Round Rock
north to Westinghouse Rd.
TxDOT and Texas Transportation Institute are finalizing their draft report on the transit
funding options for Georgetown being an urbanized area.
C. Project Updates: Notice to proceed has been issued for the NE Inner Loop FM 971 project.
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GTAB Board
meeting held on November 11, 2011. -- Jana Kern
Discussion: None
Motion by Maples, second by Meigs to approve the minutes as presented. Approved 5-0-1
(Tina Geiselbrecht absent)
E. Consideration and possible recommendation for the award of a two year bid for
Crack Sealant with and annual bid in the estimated amount of $59,500.00 to
Sealmaster of Houston, Texas. -- Mark Miller/Ed Polasek
Discussion: Miller stated that last year the City bought a new hot core seal machine last year and
this the rock that is fed into this machine. As you all know the crack sealing process is a vital part
of street maintenance and is necessary to lessen the amount of moisture penetrating the asphalt
and sub base. This is a two year bid for an estimated annual amount of 100,000 pounds with two
additional one year period options.
Motion by Meigs, second by Boecker to award bid. Approved 5-0-1 (Geiselbrecht absent)
F. Consideration and possible recommendation of approval for Task Order No.
SBE-12-002 with Steger Bizzell of Georgetown, Texas, for professional engineering
services related to the 2011-2012 CIP Street and Drainage Rehabilitation Project in
the amount of $209,691.00. – Ed Polasek/Bill Dryden/Mark Miller
Discussion: Polasek this is an effort to get all of our Street Rehabilitation and Drainage CIP
Projects into some form of Project development list. Steger Bizzell has done some work on
the previous CIP and this is a continuation of that work. In this task order, Steger Bizzell
shall provide engineering services for roadway rehabilitation/reconstruction; mill and
overlay; hot in-place asphalt replacement and pavement surface rejuvenation. The
engineering work for this task order will be added to and bid on each corresponding portion
in the 2011 task order.
Motion by Boecker second by Meigs to approve task order. Approved 5-0-1 (Geiselbrecht
absent)
G. Discussion and possible recommendation regarding a Task Order with Huitt-Zollars, Inc.,
Austin, Texas, for professional engineering services related to the Safe Routes to School
Project in the Vicinity of Mitchell Elementary School in the amount of $69,600.00. –
Ed Polasek/Bill Dryden/Mark Miller
Discussion: Dryden stated By Resolution No. 111009-E, Council authorized the Mayor to submit
a grant application to the Texas Department of Transportation (TxDOT) for a Safe Routes to
School Project. The grant application was approved in the total reimbursable amount of
$499,280.00 for engineering, environmental, construction and construction contingencies. An
Advance Funding Agreement with TxDOT was approved by City Council on April 22, 2011. This
task order is to provide professional services related to the Safe Routes to School Project from the
Churchill Farms subdivision to Mitchell Elementary School in the amount of $60,000.00.
Motion by Boecker, seconded by Meigs to approve task order. Approved 5-0-1 (Geiselbrecht
absent)
III. STRATEGIC ISSUES:
H. Street Maintenance
Discussion: Miller/Dryden updated the Board on the City's Street Maintenance/Traffic
Operations
strategies.
ADJOURN
Motion by Meigs to adjourn meeting
Approved 5-0-1 (Geiselbrecht absent)
Adjournment
The meeting was adjourned at 10:53 AM.
Approved :Attest:
_______________________________________________
Troy Hellman - Vice Chair William Maples - Secretary