HomeMy WebLinkAboutGTAB_Agenda&Minutes_2011Notice of Meeting of the
Georgetown Transportation Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, December 9, 2011
The Georgetown Transportation Advisory Board will meet on Friday, December 9, 2011 at 10:00 AM in
the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Transportation Advisory Board Members:
Tina Geiselbrecht - Chair, Troy Hellmann - Vice Chair, William Maples - Secretary, Danny Meigs, Henry
Boecker, Annette Montgomery
Georgetown Transportation Advisory Board regular meetings are held on the second Friday of each
month at 10:00 AM.
Call to Order at 10:00 AM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
THIS MEETING HAS BEEN MOVED TO THURSDAY, DECEMBER 8,
2011 AT 10:00 AM
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all
times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of
Georgetown Transportation Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, December 9, 2011
The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Friday ,
December 9, 2011 presiding.
Board Members Present:
Board Members Absent:
Staff Present:
Minutes
Regular Meeting
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
THIS MEETING HAS BEEN MOVED TO THURSDAY, DECEMBER 8,
2011 AT 10:00 AM
Adjournment
The meeting was adjourned at 10:30 PM.
Approved :Attest:
_______________________________________________
Board Member Name Secretary
Notice of Meeting of the
Georgetown Transportation Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, December 8, 2011
The Georgetown Transportation Advisory Board will meet on Friday, December 8, 2011 at 10:00 AM in
the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Transportation Advisory Board Members:
Tina Geiselbrecht - Chair, Troy Hellmann - Vice Chair, William Maples - Secretary, Danny Meigs, Henry
Boecker, Annette Montgomery
Call to Order at 10:00 AM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
No items have been submitted for consideration by the GTAB Board for the month ofNo items have been submitted for consideration by the GTAB Board for the month ofNo items have been submitted for consideration by the GTAB Board for the month ofNo items have been submitted for consideration by the GTAB Board for the month of
DecemberDecemberDecemberDecember.... ThereforeThereforeThereforeTherefore,,,, no meeting will be heldno meeting will be heldno meeting will be heldno meeting will be held....
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all
times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of
Georgetown Transportation Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, December 8, 2011
The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Friday ,
December 8, 2011 presiding.
Board Members Present:
Board Members Absent:
Staff Present:
Minutes
Regular Meeting
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
No items have been submitted for consideration by the GTAB Board for the month ofNo items have been submitted for consideration by the GTAB Board for the month ofNo items have been submitted for consideration by the GTAB Board for the month ofNo items have been submitted for consideration by the GTAB Board for the month of
DecemberDecemberDecemberDecember.... ThereforeThereforeThereforeTherefore,,,, no meeting will be heldno meeting will be heldno meeting will be heldno meeting will be held....
Adjournment
The meeting was adjourned at 10:30 PM.
Approved :Attest:
_______________________________________________
Board Member Name Secretary
Notice of Meeting of the
Georgetown Transportation Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, November 11, 2011
The Georgetown Transportation Advisory Board will meet on Friday, November 11, 2011 at 10:00 AM in
the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Transportation Advisory Board Members:
Tina Geiselbrecht - Chair, William Maples - Secretary, Danny Meigs, Troy Hellmann, Henry Boecker,
Annette Montgomery
Call to Order at 10:00 AM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Recent CAMPO/TxDOT Actions
C. Project Updates
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Board nominations and election of Vice-Chair of the GTAB Board. -- Tina Geiselbrecht,
Chair - GTAB Board Chair
E. Review and possible action to approve the minutes from the regular GTAB Board
meeting held on October 14, 2011. -- Tina Davis/Jana Kern
F. Consideration and possible recommendation for the award of the annual bid for
Hot Mix Asphalt to RTI of Pflugerville, Texas. This will be for the purchase of
asphalt on an as needed basis in the estimated amount in the estimated amount
of $430,750.00 with the two-year bid totaling 861,500.00. - Mark Miller, Ed Polasek
G. Consideration and possible recommendation for the award of the annual bid for
Emulsion oil used in road construction to Ergon Asphalt & Emulsion, Inc. of Austin,
Texas. This will be on an as needed basis in the estimated amount of $110,338.80
with the two year bid totaling $220,777.60. - Mark Miller, Ed Polasek
III. STRATEGIC ISSUES:
H. Update and possible recommendation concerning future transit funding based
on potential 2010 Census Urbanized Area designations. - Ed Polasek
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all
times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of
Georgetown Transportation Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, November 11, 2011
The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Friday ,
November 11, 2011 presiding.
Board Members Present:
Tina Geiselbrecht - Chair, William Maples - Secretary, Danny Meigs, Henry Boecker, Annette
Montgomery
Board Members Absent:
Troy Hellmann
Staff Present:
Jim Briggs, Jana Kern, Ed Polasek, Bill Dryden, Mark Miller, Trina Binkford, Laurie Brewer, Micki
Rundell, Susan Morgan
OTHERS PRESENT:
Edna Johnson - CARTS, Meredith Highsmith - Texas Transportation Institute, Mary Mazzei - Halff
Associates, Inc.
Minutes
Regular Meeting
Tina Geiselbrecht called the regular GTAB board meeting to order on Friday November 11, 2011 at 10:00
AM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Recent CAMPO/TxDOT Actions: On December 14, 2011 at 10:00 TxDOT has scheduled
a ground breaking ceremony for the Lakeway Bridge Project; with construction to
begin with in the next two weeks.
Staff had a meeting with TxDOT and Williamson County. TxDOT has made getting the
environmental clearances on the north bound frontage road from Inner Loop to SH29
a priority. TxDOT expects to get a catagorical exclusion with in 8-9 months and a construction
letting within 12 months. This project will include the realignment and ramps.
C. Project Updates
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Board nominations and election of Vice-Chair of the GTAB Board. -- Tina Geiselbrecht,
GTAB Board Chair
Discussion: Meigs nominated Troy Hellmann as Vice Chair of the GTAB Board
Action: Motion by Meigs seconded by Montgomery to elect Troy Hellmann as Vice Chair
of the GTAB Board.
Approved 5-0-1 (Troy Hellmann absent)
E. Review and possible action to approve the minutes from the regular GTAB Board
meeting held on October 14, 2011. -- Tina Davis/Jana Kern
Discussion: None
Action: Motion by Maples, seconded by Meigs to approve minutes as presented.
Approved 5-0-1(Hellmann absent)
F. Consideration and possible recommendation for the award of the annual bid for
Hot Mix Asphalt to RTI of Pflugerville, Texas. This will be for the purchase of
asphalt on an as needed basis in the estimated amount in the estimated amount
of $430,750.00 with the two year bid totaling $861,500.00. - Mark Miller, Ed Polasek
Discussion: Miller explained to the board the bid process - bids were received to
supply the City with Type "D", hot laid and cold laid. This was for the estimated
annual amounts to be used on City streets with in the next two years, with the
option to renew for two additional one year periods. Staff did look into purchasing
asphalt off the State Contract; however, it would not work smoothly for our operation.
Action: Motion by Meigs, seconded by Maples to award RTI the annual Hot Mix bid.
Approved 5-0-1(Hellmann absent)
G. Consideration and possible recommendation for the award of the annual bid for
Emulsion oil used in road construction to Ergon Asphalt & Emulsion, Inc. of Austin,
Texas. This will be on an as needed basis in the estimated amount of $110,338.80
with the two year bid totaling $220,777.60. - Mark Miller, Ed Polasek
Discussion: Miller stated that bids were received to provide the City with emulsion
to be used for chip seal and tack oil. Several companies were notified but Ergon
was the only company to respond.
Action: Motion by Meigs, seconded by Boecker to award Ergon Asphalt & Emulsion,
Inc the annual Emulsion bid.
Approved 5-0-1(Hellmann absent)
III. STRATEGIC ISSUES:
H. Update and possible recommendation concerning future transit funding based
on potential 2010 Census Urbanized Area designations. - Ed Polasek
Danny Meigs left meeting at 10:21 AM.
Discussion: Polasek briefed the board on this item then turned the floor over to
Meredith Highsmith of Texas Transportation Institute who gave a presentation
on Census 2010 Impact on Funding for Transit.
Motion by Maples to adjourn meeting.
Approved 4-0-2 (Hellman & Meigs absent)
Adjournment
The meeting was adjourned at 11:00 AM.
Approved :Attest:
_______________________________________________
Tina Geiselbrecht - Chair William Maples - Secretary
Notice of Meeting of the
Georgetown Transportation Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, October 14, 2011
The Georgetown Transportation Advisory Board will meet on Friday, October 14, 2011 at 10:00 AM in
the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Transportation Advisory Board Members:
Tina Geiselbrecht - Chair, Joe Graff - Vice Chair, William Maples - Secretary, Danny Meigs, Troy
Hellmann, Henry Boecker, Annette Montgomery
Call to Order at 10:00 AM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Recent CAMPO/TxDOT Actions
C. Project Updates
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GTAB Board
meetings held on September 09, 2011. -- Jana Kern
E. Discussion and possible action to move the December 9th GTAB Board meeting to
December 8th. -- Jim Briggs
F. Consideration and possible recommendation to award a construction contract
for the N.E. Inner Loop at FM 971 Intersection Improvements Project to RGM
Constructors of Texas, LLC, of Pflugerville, Texas, in the amount of $1,033,206.07.–
Ed Polasek/Bill Dryden
G. Consideration and possible recommendation of approval for First Amendment to
Task Order No. SBE-09-008 relating to the N.E. Inner Loop & FM 971 Intersection
Improvements Project (Phase II – Final Engineering) with Steger Bizzell of Georgetown,
Texas, for professional engineering services in the amount of $30,223.27. – Ed Polasek/
Bill Dryden
H. Consideration and possible recommendation for approval of Task Order No. BGE-11-001
with Brown & Gay Engineers, Inc. of Austin, Texas, for professional engineering services
related to the FM 1460 Roadway Improvements Project (Quail Valley Drive to University
Boulevard) in the amount of $1,577,300.00 . – Ed Polasek/ Bill Dryden.
I. Consideration and possible recommendation to Council concerning the Smith Branch
Watershed Master Plan. – Ed Polasek/Bill Dryden
J. Consideration and possible recommendations related to the Municipal Stormwater Utility
Billing Units and Rate Adjustment as outlined in the Update of Municipal Stormwater
Utility Impervious Cover Billing Database and Administrative Processes and Policy
Review. – Ed Polasek, Jim Briggs, and Micki Rundell
III. STRATEGIC ISSUES:
K. Overview of Future Funding Options for Transportation Programs and Projects. -- Ed Polasek
ADJOURN
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all
times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of
Georgetown Transportation Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, October 14, 2011
The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Friday ,
October 14, 2011 presiding.
Board Members Present:
Tina Geiselbrecht - Chair, William Maples - Secretary, Danny Meigs, Troy Hellmann, Henry Boecker,
Annette Montgomery
Board Members Absent:
One Vacant Spot
Staff Present:
Jim Briggs, Ed Polasek, Laura Wilkins, Mike Stasny, Chris Foster, Micki Rundell, Leticia Zavala, Kathy
Ragsdale, Bill Dryden, Trina Bickford, Mark Miller
OTHERS PRESENT: David Patrick - KPA & Associates, Perry Steger, Ben Lake & Brian Peterson -
Steger & Bizzell, Todd Jackson - Halff & Associates, Wesley E. Jasek - Brown & Gay Engineers, Carlyle
Sherman- Gonzalez & Robert Feiman - Citizens
Minutes
Regular Meeting
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
Called to order at 10:00 a.m. by Geiselbrecht
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors - everyone was introduced
B. Recent CAMPO/TxDOT Actions
Polasek - CAMPO made no decision on STP-MM funding. Not sure where the board will
come out. They are having a special workshop in a couple of weeks. Austin Avenue funded
- no high hopes for 1460. Criteria for scoring thrown out - does not know the criteria for
decision making at this point. Pass through financing call - has to be "on system" project or
"regionally significant" - 3 potential projects - 1460, NW Blvd Bridge 971 improvements, or
SW Bypass full length or Hwy 29 to 35. Boecker question is this an outside funding point of
view? - answered by Polasek - yes we could submit on behalf of the City to the Proposition 12
call. We would then bring back to the Board for in depth discussions . All transportation
projects under TxDOT will include sidewalks - (1460 Lakeway Bridge).
Two small issues: TTI Study through TxDOT - definition of urbanized areas. Taking that
presentation to Council Nov 8th. Using Census numbers created urbanized areas. We will
need to decide if we will be an urbanized are or a small urbanized area. Will affect the
para-transit funding and the current funds we have in transit now. College station short
course - directive - that all transport projects now and in future will include sidewalks.
C. Project Updates
Dryden gave updates: 8th Street - punch list for Rock St. basically completed. Met with
Parks on NW Blvd Bridge - unanimous vote to realign want to look a the land they are
deeding back - possible parking lot. Polasek - NW Blvd Bridge and 871 intersection - we will
have to go through San Gabriel Park and Parks Board had to agree - which they now have.
Boecker - will we have to build pedestrian bridge - Polasek hope to build it. Briggs - would
have to go under elevation of the roadway (tunnel) cannot go over. Would be a lighted
tunnel.
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GTAB Board
meetings held on September 09, 2011. -- Jana Kern
DISCUSSION:No discussion
ACTION:Motion: Hellmann Meigs
Approved 6-0
E. Discussion and possible action to move the December 9th GTAB Board meeting to
December 8th. -- Jim Briggs
Briggs presented item.
DISCUSSION:No discussion
ACTION:Motion by Boecker, second by Meigs to move the meeting to the 8th
at the same time.
Approved 6-0
F. Consideration and possible recommendation to award a construction contract
for the N.E. Inner Loop at FM 971 Intersection Improvements Project to RGM
Constructors of Texas, LLC, of Pflugerville, Texas, in the amount of $1,033,206.07.–
Ed Polasek/Bill Dryden
Dryden presented item:
DISCUSSION:No discussion
ACTION: Motion by Meigs, second by Maples to approve.
Approved 6-0
G. Consideration and possible recommendation of approval for First Amendment to
Task Order No. SBE-09-008 relating to the N.E. Inner Loop & FM 971 Intersection
Improvements Project (Phase II – Final Engineering) with Steger & Bizzell of Georgetown,
Texas, for professional engineering services in the amount of $30,223.27. – Ed Polasek/
Bill Dryden
Dryden presented item
DISCUSSION:No discussion
ACTION:Motion by Boecker, second by Hellmann to approve.
Approved 6-0
H. Consideration and possible recommendation for approval of Task Order No. BGE-11-001
with Brown & Gay Engineers, Inc. of Austin, Texas, for professional engineering services
related to the FM 1460 Roadway Improvements Project (Quail Valley Drive to University
Boulevard) in the amount of $1,577,300.00 . – Ed Polasek/ Bill Dryden.
Maples left the room due to conflict of interest.
DISCUSSION:Item presented by Polasek - propose to use bond money to complete
engineering for the final portions of FM 1460. Five firms from our pre-qualified list. Brown
and Gay - highest evaluated firm . Task Order negotiations have included Round Rock and
TxDOT. Negotiating Inter Local Agreement with Round Rock existing project (University
Blvd to Westinghouse Road) to 100% shovel ready. Heard from WILCO that they want to
take middle section to 100% shovel ready - an 18 - 24 month project to get it ready to go. Can
accelerate project to meet funding guidelines. Question Boecker - about the relationship and
who is paying for what related to engineering and environmental. Paying for 30% design
(Quail Valley to Round Rock) and 100% design (Quail Valley to LaConterra). Environmental
- keep it active for the entire TxDOT project - if there is inactivity in any portion of the project
then they lose the environmental clearances.
ACTION:Motion by Meigs, second by Hellmann to approve the project. Question from
Hellmann before the vote regarding how this translates to the construction costs? - answered
by Polasek - in our application to CAMPO this was included as local match. We will still
have to go in and enhance this prior to final review by TxDOT. Future applications we
cannot include as local match. question - Hellmann - any InterLocal agreements for
construction? answered by Polasek - not at this time. Vote on the Motion.
Approved 5-0 (Maples out of the room)
I. Consideration and possible recommendation to Council concerning the Smith Branch
Watershed Master Plan. – Ed Polasek/Bill Dryden
Maples returned to the room.
DISCUSSION:Polasek presented the item. Board previously asked for revisions to
include buy-outs to take to the Council - if this is approved by Council we will add in and
begin phasing in the buy outs - two immediately, and three a little later. Cost estimates
included for site clearing and restorations. Staff recommends we take this to Council for their
consideration and possible approval.
ACTION:Motion by Hellmann, second by Meigs to recommend the plan. Discussion
before the vote: What if we make offers and owners refuse. Briggs - Public health and safety
issue - you can condemn. This would be a Council decision - condemnation is not usually a
staff recommendation we try to work with people. If they decline - then they are no longer
available for FEMA assistance - we would have to make that clear - then if all else fails
condemn. We prefer to relocate them if at all possible. Boecker - appraisal of similar or like
property is not accurate because they are inside the 100 year flood plain - appraisal drops and
appraisal ends up being less than they owe on their mortgage. Polasek - 30% contingency to
cover the "make whole" provision. Boecker - is the asbestos removal an accurate estimate?
David Patrick - yes those are accurate numbers. Briggs - we must comply with the law.
Boecker - we need to vote on the question. Vote on the question. Approved 6-0 Vote on the
motion -
Approved 6-0
J. Consideration and possible recommendations related to the Municipal Stormwater Utility
Billing Units and Rate Adjustment as outlined in the Update of Municipal Stormwater
Utility Impervious Cover Billing Database and Administrative Processes and Policy
Review. – Ed Polasek, Jim Briggs, and Micki Rundell
DISCUSSION:Briggs - gave background on the item. Rundell rate has not been adjusted
since 2004.
Gave presentation. Council workshop on October 25th OPEN HOUSE in November
First Reading in December Public Hearing & 2nd Reading in January.
ACTION:Motion by Boecker to recommend approval of revised billing units and
billing rates as outlined in the Update of Municipal Stormwater Utility Impervious Cover
Billing Database and Administrative Processes and Policy Review - 2nd by Maples.
Approved 6-0
III. STRATEGIC ISSUES:
K. Overview of Future Funding Options for Transportation Programs and Projects. -- Ed Polasek
Miller gave presentation and explanation
Meigs moved adjournment, 2nd by Hellmann.
Meeting adjourned at 11:44 a.m.
ADJOURN
Adjournment
The meeting was adjourned at 11:44 AM.
Approved :Attest:
_______________________________________________
Tina Geiselbrecht - Chair William Maples - Secretary
Notice of Meeting of the
Georgetown Transportation Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, September 9, 2011
The Georgetown Transportation Advisory Board will meet on Friday, September 9, 2011 at 10:00 AM in
the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Transportation Advisory Board Members:
Tina Geiselbrecht - Chair, Joe Graff - Vice Chair, William Maples - Secretary, Danny Meigs, Troy
Hellmann, Henry Boecker, Annette Montgomery
Call to Order at 10:00 AM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Recent CAMPO/TxDOT Actions
C. Project Updates
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GTAB Board
meetings held on July 8, 2011 and August 12, 2011. -- Jana Kern
E. Consideration and possible discussion and direction regarding a Task Order with
Brown & Gay Engineers, Inc., of Austin, Texas, for professional engineering services
related to the FM 1460 Roadway Improvements Project (Quail Valley Drive to
University Boulevard). – Ed Polasek/Bill Dryden
F. Consideration and possible recommendation of approval for Task Order No.
KCI-11-002 with Kennedy Consulting, Ltd., of Georgetown, Texas, for professional
engineering services related to the DB Wood Road Improvements at Proposed Fire Station
No. 5 in the amount of $117,900.00. – Ed Polasek/Bill Dryden
G Consideration and possible recommendation of approval for Task Order No.
KCI-11-003 with Kennedy Consulting, Ltd., of Georgetown, Texas, for professional
engineering services related to the Shell Road Intersection Improvements at Bellaire
Drive/Westbury Lane in the amount of $156,100.00. – Ed Polasek/Bill Dryden
III. STRATEGIC ISSUES:
H. Overview of Future Funding Options for Transportation Programs and Projects. -- Ed Polasek
ADJOURN
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all
times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of
Georgetown Transportation Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, September 9, 2011
The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Friday ,
September 9, 2011 presiding.
Board Members Present:
Tina Geiselbrecht - Chair, Danny Meigs, Troy Hellmann, Henry Boecker, Annette Montgomery
Board Members Absent:
William Maples, One vacant spot
Staff Present:
Jim Briggs, Ed Polasek, Jana Kern, Mark Miller, Micki Rundell, Trina Binkford
OTHERS PRESENT:
Todd Jackson- Halff Associates, David Hawley - Kennedy, Wesley Jasek - Brown & Gay Engineers, Inc.,
T. G. Martin - Huggins Seiler & Assoc., Brian Peterson & Dennis Bush - Citizens
Minutes
Regular Meeting
Tina Geiselbrecht called the regular GTAB Board Meeting to order on Friday September 9, 2011 at 10:00
AM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Recent CAMPO/TxDOT Actions: The policy board has all of the applications which
include both of our sidewalk projects - North Austin Ave. & FM 1460.
C. Project Updates: Maple Street project - did the final walk through. Contractor is working
on the punch list, Northeast Inner Loop/FM 971 - the construction bids are out; planning on
letting the contract after the High School football season. SE 1 - After several meetings with
Atmos, concerning the relocation of their gas line, staff is now considering meeting with a
ROW and/or Gas & Pipe Line Attorney to discuss the options. Contractor is on site and they
will be ready to move dirt in about two months. The relocation of the gas line can not wait
any longer.
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GTAB Board
meetings held on July 8, 2011 and August 12, 2011. -- Jana Kern
Discussion: None
Action: Motion by Hellmann, seconded by Meigs to approve minutes of July 8, 2011 and
August 12, 2011.
Approved 5-0-1 (Maples absent, one vacant spot)
E. Consideration and possible discussion and direction regarding a Task Order with
Brown & Gay Engineers, Inc., of Austin, Texas, for professional engineering services
related to the FM 1460 Roadway Improvements Project (Quail Valley Drive to
University Boulevard). – Ed Polasek/Bill Dryden
Discussion: Polasek stated staff fully expected to have the task order for your approval at this
meeting. Since this is a TxDOT project/roadway, TxDOT has asked to review the task order.
Polasek went on to explain what all is entailed with this task order/project. And is planning on
bringing the task order to the next GTAB meeting for your recommendation.
Action: None
F. Consideration and possible recommendation of approval for Task Order No.
KCI-11-002 with Kennedy Consulting, Ltd., of Georgetown, Texas, for professional
engineering services related to the DB Wood Road Improvements at Proposed Fire Station
No. 5 in the amount of $117,900.00. – Ed Polasek/Bill Dryden
Discussion: Polasek stated the original bond project for the Shell Road/DB Wood intersection
improvements were from the water plant road to Williams Dr. Now with the approval for the
new Fire Station #5 we will need to extend the turn lane to help with the emergency traffic
in and out of the new facility. Kennedy Consulting was chosen for this project because they
are very familiar with this area.
Action: Motion by Meigs, seconded by Boecker to approve Task Order KCI 11-002
related to the DB Woods Road improvements at proposed Fire Station #5.
Approved 5-0-1 (Maples absent, one vacant spot)
G Consideration and possible recommendation of approval for Task Order No.
KCI-11-003 with Kennedy Consulting, Ltd., of Georgetown, Texas, for professional
engineering services related to the Shell Road Intersection Improvements at Bellaire
Drive/Westbury Lane in the amount of $156,100.00. – Ed Polasek/Bill Dryden
Discussion: Polasek stated this item is being brought to this board because of a future
elementary school being built on Bellaire Drive - east of Shell Road. When this school
opens it will generate additional bus and car traffic on Shell Road. Thus the need for
for additional dedicated turn lanes. Also, there will be a need for some intersection
improvements.
Kennedy Consultants , Ltd were chosen because staff feels they are the most qualified
firm to provide construction plans and documents for this project.
Action: Motion by Boecker, seconded by Meigs to approve Task Order KCI 11-003 related
to the Shell Road intersection improvements at Bellaire Drive/Westbury Lane.
Approved 5-0-1 (Maples absent, one vacant spot)
III. STRATEGIC ISSUES:
H. Overview of Future Funding Options for Transportation Programs and Projects. -- Ed Polasek
Discussion: Polasek explained to the Board were the City is at on the pavement conditioning
index (pci), how the lane miles have increased over the last six years. Polasek also explained
that the lane miles have increased but staffing has not. There was lengthy discussion on funding -
General fund, quarter cent sales tax.
Action: None
ADJOURN
Motion by Hellmann to adjourn meeting
Approved 5-0-1 (Maples absent, one vacant spot)
Adjournment
The meeting was adjourned at 11:45 AM.
Approved :Attest:
_______________________________________________
Tina Geiselbrecht - Chair William Maples - Secretary
Notice of Meeting of the
Georgetown Transportation Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, August 12, 2011
The Georgetown Transportation Advisory Board will meet on Friday, August 12, 2011 at 10:00 AM in the
Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Transportation Advisory Board Members:
Tina Geiselbrecht - Chair, Joe Graff - Vice Chair, William Maples - Secretary, Danny Meigs, Troy
Hellmann, Henry Boecker, Annette Montgomery
Call to Order at 10:00 AM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Recent CAMPO/TxDOT Actions
C. Project Updates
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GTAB Board
meeting held on June 10, 2011. -- Jana Kern
E. Consideration and possible recommendation to award the annual Street Striping
contract to DIJ Construction Company, of Bertram, Texas for the installation of
pavement stripes and markings on an as needed basis for an estimated annual
amount of $119,425.00. -- Mark Miller/Ed Polasek
F. Consideration and possible recommendation to City Council concerning the Smith Branch
Watershed Master Plan. -- Bill Dryden/Ed Polasek
III. STRATEGIC ISSUES:
G. Overview of Future Funding Options for Transportation Programs and Projects. -- Ed Polasek
ADJOURN
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all
times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of
Georgetown Transportation Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, August 12, 2011
The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Friday ,
August 12, 2011 presiding.
Board Members Present:
Tina Geiselbrecht - Chair, William Maples - Secretary, Danny Meigs, Troy Hellmann, Henry Boecker
Board Members Absent:
Joe Graff - Vice Chair, Annette Montgomery
Staff Present:
Ed Polasek, Jana Kern, Mark Miller, Bill Dryden
Others Present:
David Patrick & John Simcik - KPA, Robert Feiman, Caryle Sherman-Gonzales - Citizens
Minutes
Regular Meeting
Ms. Tina Geiselbrecht called the Regular GTAB Board meeting to order on Friday, August 12, 2011 at
10:00 AM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Recent CAMPO/TxDOT Actions: Applications have been submitted. There has been a
second call for projects under Prop 12 bond funds that staff just did the STP-MM
applications for - FM 1460 and Austin Ave. sidewalk. Staff also included the Southwest
Bypass project between SH 29 and Leander Road. There is a large amount money needed
for this project and it does not have to meet the federal environmental requirements. This
will help abate traffic on Leander Road in the short term future, until the whole bypass built.
The biggest problem with this application is the $11.5M for two bridges. This is why the
application is for abut $20M.
C. Project Updates: Maple St. - The installation of the box culverts and head walls have been
complete. Paving was complete 8/11/11 street should be open 8/12/11.
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GTAB Board
meeting held on June 10, 2011. -- Jana Kern
Discussion: This item was posted wrong. Should be minutes for July 8, 2011 not
June 10, 2011, will bring July minutes to the next Board meeting.
E. Consideration and possible recommendation to award the annual Street Striping
bid to DIJ Construction Company, of Bertram, Texas. This will be on as needed
basis in the estimated amount of $119,425.00 annually with the two year bid totaling
$238,850.00. -- Mark Miller/Ed Polasek
Discussion: Miller stated that this contract is a two year contract with the option to
renew for two more years. The contract will provide thermoplastic street striping
and pavement marking's on city streets on an as needed basis.
Action: Motion by Meigs, seconded by Boecker to approve contract with DIJ
Construction Company.
Approved 5-0-2 (Joe Graff & Annette Montgomery absent)
F. Consideration and possible recommendation to City Council concerning the Smith Branch
Watershed Master Plan. -- Bill Dryden/Ed Polasek
Discussion: John Simcik of KPA gave a presentation to the Board explaining all of the
options available. There was long discussions on what needs to be done with the house
in the flood plain. Presentation attached.
SMITH BRANCH MASTER PLAN PP PRES.pdfSMITH BRANCH MASTER PLAN PP PRES.pdf
Action: Motion by Meigs, seconded by Hellmann to purchase the two properties in San
Jose as first priority .
Approved 4-1-2 (Graff, Montgomery absent, Boecker against)
Discussion: Staff is to bring back, to the next board meeting, the cost of property clearing
and restoration for the Board to make a recommendation concerning project priorities and
approval of the Master Plan.
III. STRATEGIC ISSUES:
G. Overview of Future Funding Options for Transportation Programs and Projects. -- Ed Polasek
Discussion: Item Pulled. Will be brought to next Board Meeting
ADJOURN
Motion by Maples, seconded by Hellmann to adjourn meeting.
Approved 5-0-2 (Graff & Montgomery absent)
Adjournment
The meeting was adjourned at 11:40 AM.
Approved :Attest:
_______________________________________________
Tina Geiselbrecht - Chair William Maples - Secretary
Notice of Meeting of the
Georgetown Transportation Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, July 8, 2011
The Georgetown Transportation Advisory Board will meet on Friday, July 8, 2011 at 10:00 AM in the
Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Transportation Advisory Board Members:
Tina Geiselbrecht - Chair, Joe Graff - Vice Chair, William Maples - Secretary, Danny Meigs, Troy
Hellmann, Henry Boecker, Annette Montgomery
Call to Order at 10:00 AM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Recent CAMPO/TxDOT Actions
C. Project Updates
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GTAB Board
meetings held on June 10, 2011-- Jana Kern
E. Consideration and possible action to approve amendment of the Georgetown
Transportation Advisory Board Bylaws. -- Bridget Chapman
F. Consideration and possible recommendation to award a contract for the 2010/11 CIP Street
Reconstruction and Rehabilitation Project to Cash Construction Company Inc. of Pflugerville,
TX in the amount of $1,311,915.00. -- Bill Dryden/Ed Polasek
III. STRATEGIC ISSUES:
G. Overview of Future Funding Options for Transportation Programs and Projects-- Ed Polasek
ADJOURN
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all
times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of
Georgetown Transportation Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, July 8, 2011
The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Friday , July
8, 2011 presiding.
Board Members Present:
Tina Geiselbrecht - Chair, Joe Graff - Vice Chair, William Maples - Secretary, Danny Meigs, Troy
Hellmann, Henry Boecker, Annette Montgomery
Board Members Absent:
Staff Present:
Jim Briggs, Sheila Mitchell, Bridget Chapman, Bill Dryden, Ed Polasek, Trina Binkford, Vickie Graff,
OTHERS PRESENT:
Mary Mazzei - Halff Assoc.
Minutes
Regular Meeting
Ms. Tina Geiselbrecht called the regular GTAB Board meeting to order on Friday July 08, 2011 at 10:01
AM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Recent CAMPO/TxDOT Actions: CAMPO is about to issue a call for Phase II Proposition 12
Funds. It appears that there could be about $31M for TxDOT/CAMPO Congestion program
for the top 20 congested areas and about $140M for Metropolitan Urban Mobility and
Rehabilitation and Safety. At this time we are not sure how the call will be created or let out.
The House Republicans have released a report on the Transportation Bill Re-authorization it
does not address a lot of the nuts and bolts issues it is more global. The highlights of it are
they are proposing the elimination of approximately 70 programs in the current transpor-
tation bill. They want to provide additional funding for infrastructure loans and ease the
rules to allow states to toll new lanes on the interstate system.
C. Project Updates
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GTAB Board
meetings held on June 10, 2011-- Jana Kern
Discussion: None
Action: Motion by Maples, seconded by Boecker to approve as presented.
Approved 7-0
MOVED TO ITEM 'F'
E. Consideration and possible action to approve amendment of the Georgetown
Transportation Advisory Board Bylaws. -- Bridget Chapman
Discussion: Chapman stated that this item was discussed on the June 2011 agenda
but was not posted for action. We are bringing this back today for action.
Action: Motion by Meigs, seconded by Graff to approve amended GTAB Bylaws.
Approved 7-0
F. Consideration and possible recommendation to award a contract for the 2010/11 CIP Street
Reconstruction and Rehabilitation Project to Cash Construction Company Inc. of Pflugerville,
TX in the amount of $1,311,915.00. -- Bill Dryden/Ed Polasek
Discussion: Polasek stated that this item is for the full depth reconstruction of the following
streets: E. 11
th
Street, S. Myrtle Street to Ash Street; Ash Street, E. University Avenue to E. 8
th
Street; E. 10 Street, Martin Luther King Jr. Street to S. Austin Avenue; Eubank Street, E. 17 1/2
Street to E. 18
th
Street; E. 17 1/2 Street, Knight Street to S. Church Street; Knight Street,
E. 17 1/2 Street to E. 18
th
Street; E. 18
th
Street, Paige Street to S. Church Street.
And Mill and Overlay for the following streets: E. 10
th
Street, S. Church Street to Ash Street;
E. 9
th
Street, S. Church Street to Ash Street; Elm Street, E. 8
th
Street to E. 11
th
Street.
All of these streets are in Old Town and they received the lowest score. We will be using some
of the 1/4 cent money along with some of our CIP money.
Action: Motion by Boecker, seconded by Graff to award a contract to Cash Construction in the
amount of $1,311,915.00.
Approved 7-0
III. STRATEGIC ISSUES:
G. Overview of Future Funding Options for Transportation Programs and Projects-- Ed Polasek
Discussion: Briggs gave an overview to the board. Some of the items that were discussed was
funding for future arterial and local street maintenance, inventory has grown compared to the
maintenance dollars and source of maintenance dollars. Polasek stated that at the next Board
meeting, staff will bring in a maintenance funding history and outlook on where we think we
are.
MOVED TO ITEM "E"
ADJOURN
Motion by Meigs, seconded by Graff to adjourn meeting
Approved 7-0
Adjournment
The meeting was adjourned at 11:00 AM.
Approved :Attest:
_______________________________________________
Tina Geiselbrecht - Chair William Maples - Secretary
Notice of Meeting of the
Georgetown Transportation Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, June 10, 2011
The Georgetown Transportation Advisory Board will meet on Friday, June 10, 2011 at 02:00 PM in the
Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Transportation Advisory Board Members:
Tina Geiselbrecht - Chair, Joe Graff - Vice Chair, William Maples - Secretary, Danny Meigs, Henry
Boecker, Annette Montgomery
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Recent CAMPO/TxDOT Actions
C. Project Updates
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GTAB Board
meetings held on May 13, 2011-- Jana Kern
E. Review of the updated City Council approved GTAB Bylaws. -- Jana Kern
F. Consideration and possible recommendation to approve Task Order No. HAI-11-001 with Halff
Associates, Inc., of Austin, Texas, for professional engineering services to develop the design
of construction plans, specifications, project estimates, contract documents, bidding services
and construction administration for the 2010-2011 CDBG Sidewalk Project; a portion of the 2008
Parks Department Bond Program project for a Hike & Bike Trail and a proposed FY 2011-2012
CIP Drainage Improvements project along Maple Street in the amount of $143,533.00.
– Bill Dryden, P.E., Transportation Engineer , Edward G. Polasek, AICP, Transportation Services
Director, Kimberly Garrett, Parks and Recreation Director.
G. Consideration and possible recommendation to approve project applications for FM 1460
improvements from Quail Valley to La Conterra Boulevard , and Pedestrian Improvements on
North Austin Avenue from Williams Drive to Georgetown High School, through the CAMPO
Combined Call for Projects FY 2012 -- FY 2014. – Bill Dryden, P.E., Transportation Engineer/Edward
G. Polasek, AICP, Transportation Services Director.
III. STRATEGIC ISSUES:
H. Discussion of the 2011 Texas Legislative Session -- Ed Polasek
ADJOURN
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all
times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of
Georgetown Transportation Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, June 10, 2011
The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Friday , June
10, 2011 presiding.
Board Members Present:
Tina Geiselbrecht - Chair, William Maples - Secretary, Danny Meigs, Henry Boecker, Annette
Montgomery
Board Members Absent:
Joe Graff, One Vacant position
Staff Present:
Ed Polasek, Jana Kern, Bridget Chapman
OTHERS PRESENT:
Brian Peterson - Steger Bizzell, Todd Jackson & Shaun Bertram - Halff Associates, Inc., Bruce Barton -
Omni Properties, Melanie Bartlett - AE Com
Minutes
Regular Meeting
Ms. Tina Geiselbrecht called the regular GTAB Board meeting to order on Friday, June 10, 2011 at 2:03
PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Recent CAMPO/TxDOT Actions: The Lakeway Bridge project will be going to bid. Looking
at an August letting. The City has been asked by TxDOT to do the construction speed limit
zone.
C. Project Updates
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GTAB Board
meetings held on May 13, 2011-- Jana Kern
Discussion: None
Action: Motion by Maples, seconded by Boecker to approve minutes as presented.
Approved 5-0-1 (Joe Graff Absent)
MOVED TO ITEM 'F'
E. Review of the updated City Council approved GTAB Bylaws. -- Jana Kern
Discussion: Chapman gave an overview of why the bylaws were updated. She then
went through and explained each section that had a change.
Since the Bylaws were not posted for action, they will need to be brought back
to the next GTAB Board meeting.
MOVED TO ITEM 'H'
F. Consideration and possible recommendation to approve Task Order No. HAI-11-001 with Halff
Associates, Inc., of Austin, Texas, for professional engineering services to develop the design
of construction plans, specifications, project estimates, contract documents, bidding services
and construction administration for the 2010-2011 CDBG Sidewalk Project; a portion of the 2008
Parks Department Bond Program project for a Hike & Bike Trail and a proposed FY 2011-2012
CIP Drainage Improvements project along Maple Street in the amount of $143,533.00.
– Bill Dryden, P.E., Transportation Engineer , Edward G. Polasek, AICP, Transportation Services
Director, Kimberly Garrett, Parks and Recreation Director.
BOARD MEMBER MAPLES TURNED IN A CONFLICT OF INTEREST AFFIDAVIT FOR THIS ITEM
AND HE LEFT THE MEETING.
Discussion: Polasek stated that the City has received and CDBG grant for construction of
sidewalks in eligible areas within Georgetown. During project development, staff determined
that the Parks Department had a proposed Hike & Bike trail project as part of the 2008
Parks Bond Program. The Parks project and the CDBG are in the same corridor, so it was
determined if these two project were combined it would benefit both. Staff further determined
that a third project could be added - Drainage Improvements along Maple Street, a portion
runs parallel to the proposed CDBG project. The actual construction of the project , inclusive
of the drainage improvements, could begin during the FY 2011-2012, and construction funding
would be available within that year's CIP budget.
Action: Motion by Meigs, seconded by Boecker to approve Task Order HAI 11-001 in the amount
of $143,533.00
Approved 4-0-2 (Graff & Maples absent)
BORAD MEMBER MAPLES RETURNED TO THE MEETING
G. Consideration and possible recommendation to approve project applications for FM 1460
improvements from Quail Valley to La Conterra Boulevard , and Pedestrian Improvements on
North Austin Avenue from Williams Drive to Georgetown High School, through the CAMPO
Combined Call for Projects FY 2012 - FY 2014. – Bill Dryden , P.E., Transportation Engineer/Edward
G. Polasek, AICP, Transportation Services Director.
Discussion: Polasek stated that CAMPO has released the call for projects and has about $78.5M
available in this call. City of Georgetown has two potential projects that we are asking for your
approval to submit to City Council. The first project is pedestrian improvements on North Austin
Avenue from Williams Drive to Georgetown High School. The second project is the FM 1460
project from Quail Valley to La Conterra Blvd.
Action: Motion by Megis, seconded by Boecker to approve project applications for FM 1460
project and Pedestrian Improvements on N Austin Ave.
Approved 5-0-1 (Graff absent)
MOVED TO ITEM 'E'
III. STRATEGIC ISSUES:
H. Discussion of the 2011 Texas Legislative Session -- Ed Polasek
Discussion: No Updates at this time
ADJOURN
Motion by Boecker, seconded by Meigs to adjourn
Approved 5-0-1 (Graff absent)
Adjournment
The meeting was adjourned at 02:46 PM.
Approved :Attest:
_______________________________________________
Tina Geiselbrecht - Chair William Maples - Secretary
Notice of Meeting of the
Georgetown Transportation Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, May 13, 2011
The Georgetown Transportation Advisory Board will meet on Friday, May 13, 2011 at 10:00 AM in the
Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Transportation Advisory Board Members:
Tina Geiselbrecht - Chair, Joe Graff - Vice Chair, William Maples - Secretary, Danny Meigs, Gabe
Sansing, Henry Boecker, Annette Montgomery
Call to Order at 10:00 AM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Recent CAMPO/TxDOT Actions
C. Project Updates
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GTAB Board
meetings held on April 8, 2011-- Jana Kern
E. Consideration and possible recommendation to award a Construction Contact to
the apparent low bidder, Joe Bland Construction , LP, of Austin, Texas, for the
construction of Maple Street Drainage Improvements Project in an amount of
$430,800.00. – Bill Dryden/Ed Polasek
F. Consideration and possible recommendation of approval for Task Order No.
SBE 11-008 with Steger Bizzell of Georgetown, Texas, for professional engineering
Services related to the Street and Drainage Rehabilitation Project in the amount of
$225,272.00 – Bill Dryden/Ed Polasek
G. Consideration and possible recommendation of approval for Task Order No.
TCI 11-002 with Terracon Consultants, Inc, of Austin, Texas, for professional
Services related to Construction Materials Testing for Southeast Arterial One
Project in an amount not to exceed $300,000.00 – Bill Dryden/Ed Polasek
H.Consideration and possible recommendations concerning requests for design
Improvements to CR 110, Carlson Cove and the South East Inner Loop related
to the future intersection and network improvements. – Ed Polasek
I.Presentation and possible recommendation of the 2011-2012 Georgetown
Utility Systems Capital Improvement Plan. – Ed Polasek
III. STRATEGIC ISSUES:
Discussion of the 2011 Texas Legislative Session -- Tom Benz/Ed Polasek
ADJOURN
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all
times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of
Georgetown Transportation Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, May 13, 2011
The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Friday , May
13, 2011 presiding.
Board Members Present:
Tina Geiselbrecht - Chair, Joe Graff - Vice Chair, William Maples - Secretary, Danny Meigs, Gabe
Sansing (arrived at 10:04), Henry Boecker
Board Members Absent:
Annette Montgomery
Staff Present:
Jim Briggs, Jana Kern, Ed Polasek, Bill Dryden, Lorie Lankford, La'Mar Kemp, Vicki Graff, Trina
Bickford
OTHERS PRESENT:
Perry Steger & Ben Lake - Steger Bizzell, David Patrick - KPA Engineering, Todd Jackson - Halff
Associates, Dennis Bush, Robert Feiman, Caryle Sherman-Gonzales, Beverly & Woody Thompson,
Ercel Brashear - Citizens, Joe Dan Lee - GISD
Minutes
Regular Meeting
Ms. Tina Geiselbrecht called the regular GTAB Board meeting to order on Friday, May 13, 2011 at 10:00
AM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Recent CAMPO/TxDOT Actions: Campo has approve the Lakeway Bridge project for Title 12
funding. Going to bid through TxDOT at the August letting.
C. Project Updates: On the Southeast Arterial 1 (SE1) Project the Board was informed that this
was moving forward to the GTEC Board, then on to City Council in April 2011. Just before
the April GTEC Board meeting, staff was informed of the cost of some of the outside utility
relocation. The item was pulled from the April GTEC Agenda so staff could evaluate the
information. The item was brought to the May GTEC Meeting was present to City Council at
their May 24, 2011 meeting.
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GTAB Board
meetings held on April 8, 2011-- Jana Kern
Discussion: Second to last page of minutes - the 'S' was left off William Maples Name. Minutes
have been corrected.
Action: Motion by Graff, seconded by Maples to approve minutes with stated correction.
Approved: 6-0-1 (Annette Montgomery absent)
E. Consideration and possible recommendation to award a Construction Contact to
the apparent low bidder, Joe Bland Construction , LP, of Austin, Texas, for the
construction of Maple Street Drainage Improvements Project in an amount of
$430,800.00. – Bill Dryden/Ed Polasek
Discussion: Polasek stated The Federal Emergency Management Agency (FEMA)
produces Flood Insurance Rate Maps (FIRM) which delineate the 100-and 500-year
flood plains. In 2002, City Council authorized Raymond Chan and Associates (RCA) to
produce a Master Drainage Plan for the City; RCA reports generally followed the FIRMs
and recommended projects for flooding relief. City Council authorized Kasberg, Patrick &
Associates, LP, (KPA) to provide engineering to evaluate the drainage structures along
Maple Street as the structures impact the West Fork of the Smith Branch Drainage Basin.
Using the RCA Study, KPA updated the drainage model for the West Fork based upon the
25- and 100-year flood events. That update study confirmed the limits of the FIRMs and
based upon that study, some 23 structures lie within the existing 100-year flood plain.
KPA evaluated various alternatives for conveyance of stormwater and has completed the
Final PS&E for the project by adding four 10’ x 8’ barrels to the existing culverts.
KPA will continue on with the evaluation of the flood plan/corridor/water shed and should
be done in a couple of months.
Sansing believes that we should wait until the full study is complete before we start this project.
Boecker agrees with Sansing. Boecker also stated that until you get the topography cleaned up
and the glades west of Maple Street cleaned up, you'll never going to know if its going to carry
the water or not.
Action: Motion by Meigs, seconded by Maples to approve a construction contract with Joe
Bland Construction, LP in an amount of $430,800.00.
Discussion: Sansing stated that he is not against doing this project but would like to see the
whole project studied before we spend any money. For all we know this could be overkill
and a waste of money until we know what the whole picture looks like.
Approved: 4-2-1 (Sansing & Boecker against, Montgomery absent)
F. Consideration and possible recommendation of approval for Task Order No.
SBE 11-008 with Steger Bizzell of Georgetown, Texas, for professional engineering
Services related to the Street and Drainage Rehabilitation Project in the amount of
$225,272.00 – Bill Dryden/Ed Polasek
Discussion: Dryden stated that this is our annual Street & Drainage Rehabilitation projects.
This task order will provide engineering services to design four separate bidding
packages for street rehabilitation: 1. roadway rehabilitation/reconstruction, 2. mill &
overlay, 3. hot in place asphalt replacement, 4. pavement surface rejuvenation.
The streets being rehabilitated have been identified in the pavement condition surveys.
Action: Motion by Sansing, seconded by Meigs to approve task order SBE 11-008 in the
amount of $225,272.00.
Approved: 6-0-1 (Montgomery absent)
G. Consideration and possible recommendation of approval for Task Order No.
TCI 11-002 with Terracon Consultants, Inc, of Austin, Texas, for professional
Services related to Construction Materials Testing for Southeast Arterial One
Project in an amount not to exceed $300,000.00 – Bill Dryden/Ed Polasek
Discussion: Dryden stated that this task order is for material testing for the SE 1
project. This testing is required to show that the materials used are conditioned
and installed per the project specifications. This will be split between GTAB
$63,000.00 & GTEC $237,000.00.
Action: Motion by Sansing seconded by Boecker to approve task order TCI 11-002
in the amount of $300,000.00.
Approved: 6-0-1 (Montgomery absent)
H.Consideration and possible recommendations concerning requests for design
Improvements to CR 110, Carlson Cove and the South East Inner Loop related
to the future intersection and network improvements. – Ed Polasek
Discussion: Polasek stated that at the February GTAB Board meeting staff presented
recommendations on four alternatives for the ultimate design of the future intersection
of CR 110 , SE Inner Loop and Carlson Cove. This Board approved alternative "B" - The
Hammerhead with a modification of keeping the right in, right out at the current
intersection of CR 110.
Representatives from the School District and the Woodhull Family Partnership ask to
reconsider the alternative "D" - The Roundabout. After length discussion with Steger
Bizzell, staff agrees with the using alternative "D" - The Roundabout.
Perry Steger of Steger Bizzell gave a brief overview on how they came to the decision
to use the roundabout. "A Modern Roundabouts - A Safer Choice" video was shown
to the board.
Geiselbrecht stated that she had a concern on the street striping on the roundabout. The
stripping will need to be maintained.
Boecker expressed that in heavy traffic the roundabout will not work.
Dennis Bush - Stated while on vacation in Sedona, AZ they have just finished installing
roundabouts and in his opinion they worked very well.
Joe Dan Lee - Superintendent GISD - That after long discussion and review, the GISD Board
of Trustees are on board with the use of the roundabout.
Action: Motion by Sansing, seconded by Meigs to approve Alternative Plan "D" - Roundabout,
with the consideration in the future adding signalization, geometry that would slow traffic
in advance of the roundabout.
Approved: 6-0-1 (Montgomery absent)
Meigs left the meeting at 11:11 Returned at 11:14
I.Presentation and possible recommendation of the 2011-2012 Georgetown
Utility Systems Capital Improvement Plan. – Ed Polasek
Discussion: Polasek present the Georgetown Utility Systems CIP power point to the board.
See Attached CIP presentation.
GTAB - CIP PRESENTATION MAY 13, 2011.pdf GTAB - CIP PRESENTATION MAY 13, 2011.pdf
Action: None
III. STRATEGIC ISSUES:
Discussion of the 2011 Texas Legislative Session -- Ed Polasek
Briggs stated that Midnight 5/12/11 was deadline to submit bills - Transportation has not
been a high priority.
ADJOURN
Motion by Meigs seconded by Graff to adjourn meeting
Approved: 6-0-1 (Montgomery absent)
Adjournment
The meeting was adjourned at 11:40 AM.
Approved :Attest:
_______________________________________________
Tina Geiselbrecht - ChairpersonWilliam Maples - Secretary
Notice of Meeting of the
Georgetown Transportation Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, April 8, 2011
The Georgetown Transportation Advisory Board will meet on Friday, April 8, 2011 at 10:00 AM in the
Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Transportation Advisory Board Members:
Tina Geiselbrecht - Chair, Joe Graff - Vice Chair, William Maples - Secretary, Danny Meigs, Gabe
Sansing, Henry Boecker, Annette Montgomery
Georgetown Transportation Advisory Board regular meetings are held on the second Friday of each
month at 10:00 AM.
Call to Order at 10:00 AM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Recent CAMPO/TxDOT Actions
C. Project Updates
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GTAB Board
meetings held on March 11, 2011-- Jana Kern
E. Consideration and possible recommendation to award a Construction Contract to the apparent
low bidder, Joe Bland Construction , LP, of Austin, Texas, for the construction of Rock Street
Extension & Austin Avenue Congestion Mitigation Project in an amount of $512,204.25.
Bill Dryden/Tom Benz
F. Consideration and possible recommendation to approve Task Order No. KPA-11-006
with Kasberg, Patrick & Associates, LP of Georgetown, Texas, for the professional engineering
services related to developing Pavement Condition Indices, Five Year Capital Improvement
Program for the roadways, and to provide Program Management in an amount of $361,800.00
Bill Dryden, Tom Benz
G. Consideration and possible recommendation to award a Construction Contract to Ezell
Construction of Buffalo, Texas, for construction of sidewalks along FM 1460 between Austin
Avenue and Quail Valley Drive in the amount of $88,275.00. – Bill Dryden/Tom Benz
H. Consideration and possible recommendation to award a Construction Contract to either,
DNT Construction, LLC, of Round Rock, Texas (the low bidder), or Chasco Constructors LTD,
LLP of Round Rock, Texas (the second low bidder) for the construction of Southeast Arterial
One from Maple Street to SH 130 in an amount of $6,286,850.00 or 7,091,193.00 respectively
– Bill Dryden, Tom Benz
I. Discussion and possible recommendations concerning the 2011/12 Transportation Improvement
Program (TIP). -- Ed Polasek, Micki Rundell
III. STRATEGIC ISSUES:
J. Discussion of the 2011 Texas Legislative Session -- Tom Benz/Ed Polasek
ADJOURN
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all
times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of
Georgetown Transportation Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, April 8, 2011
The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Friday , April
8, 2011 presiding.
Board Members Present:
Tina Geiselbrecht - Chair, Joe Graff - Vice Chair, William Maples - Secretary, Danny Meigs, Gabe
Sansing, Henry Boecker, Annette Montgomery
Board Members Absent:
NONE
Staff Present:
Jim Briggs, Jana Kern, Tom Benz, Ed Polasek, Bill Dryden, Mike Stasny, Trina Bickford, Mark Sokolow,
Micki Rundell, Vicki Graff
OTHERS PRESENT:
Ben Lake & Brian Peterson - Steger Bizzell, Bruce Barton - Omni Properties, David Patrick - KPA,
Duane McGlauflin & Dean Tomme - DNT Construciton, LLC, Robert Feiman & Caryle
Sherman-Gonzales - Citizens
Minutes
Regular Meeting
Ms. Tina Geiselbrecht called the regular GTAB Board Meeting to order on Friday, April 8, 2011 at 10:01
AM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Recent CAMPO/TxDOT Actions: CAMPO now has a draft of the STP-MM call that is going
to the Policy Board later this month. It appears that there may be about a $40 to $50 million
for a three year call.
C. Project Updates: Staff is currently advertising for the Maple Street Drainage project. Bids will
open on April 20, 2011. The City's street and drainage department cleaned the existing
drainage easement across the Sierra Ridge property to allow less restricted flow as an interim
measure pending construction of this project.
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GTAB Board
meetings held on March 11, 2011-- Jana Kern
Discussion: None
Action: Motion by Boecker, seconded by Meigs to approve minutes as presented.
Approved: 6-1-0 (Sansing abstain)
E. Consideration and possible recommendation to award a Construction Contract to the apparent
low bidder, Joe Bland Construction , LP, of Austin, Texas, for the construction of Rock Street
Extension & Austin Avenue Congestion Mitigation Project in an amount of $512,204.25.
Bill Dryden/Tom Benz
Discussion: Benz stated this project will consist of the extension of Rock Street at Morrow Street
and modification of Austin Ave. (See attached map - Rock Street in red and Austin Ave. on
Green). The apparent low bidder was Joe Bland Construction, LP.
ROCK STREET - MAP 2.pdf ROCK STREET - MAP 2.pdf
Action: Motion by Graff, seconded by Sansing to approve construction contract to Joe Bland
Construction, LP for the construction of Rock Street Extension & Austin Avenue Congestion
Mitigation Project in an amount of $512,204.25.
Approved: 7-0
F. Consideration and possible recommendation to approve Task Order No. KPA-11-006
with Kasberg, Patrick & Associates, LP of Georgetown, Texas, for the professional engineering
services related to developing Pavement Condition Indices, Five Year Capital Improvement
Program for the roadways, and to provide Program Management in an amount of $361,800.00
Bill Dryden, Tom Benz
Discussion: Dryden stated in 2005 the City began is pavement management information system
(PMIS). The initial roadway inventory was done using the Pavement Condition Index (PCI) as a
tool to comparatively value the network's worth. The overall PCI scores are updated every three
years in accordance to Governmental Accounting Standards Board Statement Number 34
(GASB-34). Council has direct staff to incorporate a policy to maintain a minimum average PCI
of 85. In 2005 the PCI was 92, in 2008 it was 93, and in 2011 is when the next cycle is due.
The project goals for this Task Order will be to develop Pavement Condition Indices and develop
the Five Year Capital Improvement Program for the roadways within the City of Georgetown
System as well as provide Program Management. David Patrick, of KPA, stated that today there
are about 315 center line miles of roadway that will have to be analyzed. Once this is done, we
will need to determine what can be maintained with in each year.
Action: Motion by Boecker, seconded by Meigs to approve KPA 11-006 for the professional
engineering services related to developing Pavement Condition Indices, Five Year Capital
Improvement Program for the roadways, and to provide Program Management in an
amount of $361,800.00.
Approved: 7-0
G. Consideration and possible recommendation to award a Construction Contract to Ezell
Construction of Buffalo, Texas, for construction of sidewalks along FM 1460 between Austin
Avenue and Quail Valley Drive in the amount of $88,275.00. – Bill Dryden/Tom Benz
Discussion: Dryden stated that the original low bidder, Suma Constructors, LLP was awarded
the contract at the January 25, 2011 Council meeting. Since that time Suma has retracted their
low bid. The second low bidder was Ezell Construction for an amount of $88,275.00 and they
are willing to honor their bid to construct the project.
Action: Motion by Sansing, seconded by Graff to award a construction contract to Ezell
Construction for the construction of sidewalks along FM 1460 between Austin Avenue
and Quail Valley Drive in the amount of $88,275.00.
Approved: 7-0
H. Consideration and possible recommendation to award a Construction Contract to either,
DNT Construction, LLC, of Round Rock, Texas (the low bidder), or Chasco Constructors LTD,
LLP of Round Rock, Texas (the second low bidder) for the construction of Southeast Arterial
One from Maple Street to SH 130 in an amount of $6,286,850.00 or 7,091,193.00 respectively
– Bill Dryden, Tom Benz
Discussion: Briggs stated that bids were taken for this project. This project is a significant
project relative to the transportation grid system for the City. This is also the first significant
project for both GTAB & GTEC. The GTAB portion will be picked up by bonds. GTEC has a big
stake in this and this item will be taken to the next GTEC Board meeting. When staff received
the bids for this project, we did the evaluation on the apparent low bidder DNT. There is public
information on DNT and the relationship with the former company Rodman Construction.
With that information it was noted that there was still some processes going on between
DNT & Rodman. Because of this, staff has a concern, not that DNT could not perform, but there
might be a risk that the project could possibly be delayed. Staff, City Attorney, and David Patrick,
with KPA, has reviewed a lot of the information. Staff needs to make sure that we are very careful
with our evaluation. The difference between low bidder and the second low bidder is $804,343.00
and it is better to be very transparent, well defined, and communicated to the tax payers. There is
accountability, therefore, staff wants to be very careful in our evaluation, because you also don't
want the flip side of being delayed or have any major problems.
Benz stated that one of the first things that staff looked at was the difference in the bid and why
there was such a big difference. In KPA's recommendation letter it states "Approximately
$750,000.00 of this difference is in the bid items for Crushed Limestone Base (Bid items #6 & #7),
Unclassified Excavation (Bid item #19) and Compacted Fill (Bid item #20)." Staff met with DNT
to understand their approach to the project. DNT stated that they will be using large scrapers.
This is a different approach would not say that it is a unique approach but is a unique way of
looking at the project, that may be different than other contractors in the way that they chose
to bid the project. Staff looked at DNT and Chasco's experience. Chasco has done work for the
city in the past and is very capable of this this type of work. DNT is a relative new company
which has the same management team as the Rodman - Central Texas Group. This group
encompassed the Austin and San Antonio area. Under Rodman this team built similar road
projects as this one. Based on the information that was submitted DNT has performed similar
type projects. City of Georgetown Finance Department has reviewed financial statements both
companies and they are both quality companies.
Mark Sokolow, City Attorney, explained the history of both companies - DNT & Rodman, and
gave an overview of his findings.
Sansing questioned the viability of DNT being able to complete the job, Systems Engineering/
KPA to be able to design high speed roads.
Duane McGlauflin - Chairman/COO of DNT - stated that the main concern that Mr. Sokolow had
was the ability of the bankruptcy court to come back and seize the equipment while we are mid-
stream of this project. DNT purchased from Rodman twelve pieces of equipment. None of which
will be used on this project. McGauflin the went on to explained the position of DNT.
Action #1: Motion by Sansing, seconded by Boecker that Chasco Constructors LTD, LLP be
awarded the Southeast Arterial One contract in the amount of $7,091,193.00.
Motion Failed: 3-4 (Sansing, Boecker, & Montgomery for/Meigs, Maples, Graff, Geiselbrecht
against)
Action #2: Motion by Graff seconded Sansing to award DNT Construction, LLC be awarded the
Southeast Arterial One contract in the amount of $6,286,850.00
Approved 5-2 (Boecker & Montgomery against)
I. Discussion and possible recommendations concerning the 2011/12 Transportation Improvement
Program (TIP). -- Ed Polasek, Micki Rundell
Discussion: Polasek updated the board on the TIP. One of the biggest changes is since we
reached an Industrial Agreement with Texas Crushed Stone, this has placed a timeline on Wolf
Ranch Parkway Extension (14A), SH 29 Bypass from SH 29 to Leander Road (14B), SH 20 Bypass
from Leander Road to IH 35 (14C), SE Inner Loop from IH 35 to Maple Street (19A), and SE 1
(12B & 12C, the Bypass from Maple Street to SH 130). The City has until 2025 to complete
construction of a minimum of two lanes of the proposed Bypass Route from SH 29 West to
SH 130. Therefore, preliminary engineering and ROW acquisition for project 14C was added to
the GTEC Tip, to continue activity in all segments of the Bypass Route.
Action: Motion by Sansing, seconded by Maples to approve the 2011/12 TIP as presented.
Approved: 6-0-1 (Megis absent for this vote)
III. STRATEGIC ISSUES:
J. Discussion of the 2011 Texas Legislative Session -- Tom Benz/Ed Polasek
Discussion: No updates at this time
ADJOURN
Action: Motion by Graff, seconded by Maples to adjourn meeting.
Approved 7-0
Adjournment
The meeting was adjourned at 11:59 AM.
Approved :Attest:
_______________________________________________
Tina Geiselbrecht - Chair William Maples - Secretary
Notice of Meeting of the
Georgetown Transportation Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, March 11, 2011
The Georgetown Transportation Advisory Board will meet on Friday, March 11, 2011 at 10:00 AM in the
Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Transportation Advisory Board Members:
Tina Geiselbrecht - Chair, Joe Graff, William Maples, Danny Meigs, Gabe Sansing, Annette Montgomery,
Henry Boecker
Call to Order at 10:00 AM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of City Staff, GTAB Board members and visitors
B. Meeting Process
C. Industry/CAMPO/TxDOT Updates
D. Project Progress Reports
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
E. Board nominations and election of Vice-Chair of the GTAB Board. -- Tina Geiselbrecht,
Chair - GTAB Board
F. Board nominations and election of Secretary of the GTAB Board. -- Tina Geiselbrecht,
Chair - GTAB Board
G. Review and possible action on Day and Time of GTAB Board meetings. -- Tina Geiselbrecht,
Chair - GTAB Board
H. Review and possible action to approve the minutes from the regular GTAB Board meeting
held on February 11, 2011. -- Jana Kern
I. Consideration and possible recommendation to approve Task Order No. KCI-11-001 with
Kennedy Consulting, Ltd., of Georgetown, Texas, for professional engineering services
related to the design to reconstruct the connection between the IH 35 Southbound Frontage
Road and Southfork Drive in an amount not to exceed $70,015.00 – Bill Dryden, Tom Benz
J. Consideration and possible recommendation to award a contract for the 2010 Street
Rehabilitation – Pavement Rejuvenation Project to Cholla Pavement Maintenance, Inc., of
Apache Junction, Arizona, in the amount of $283,210.00 – Bill Dryden, Tom Benz
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all
times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of
Georgetown Transportation Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, March 11, 2011
The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Friday ,
March 11, 2011 presiding.
Board Members Present:
Tina Geiselbrecht - Chair, Danny Meigs, Henry Boecker, Annette Montgomery
Board Members Absent:
William Maples, Joe Graff, Gabe Sansing
Staff Present:
Ed Polasek, Jana Kern, Bill Dryden, Mark Miller
OTHERS PRESENT:
David Patrick - KPA Engineering, Jane Best & Evan McGinness - Page House, Robert Feiman & Caryl
Sherman-Gonzalez -Citizens.
Minutes
Regular Meeting
Ms. Tina Geiselbrecht called the regular GTAB Board meeting to order on Friday, March 11, 2011 at 10:01
AM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of City Staff, GTAB Board members and visitors
B. Meeting Process
C. Industry/CAMPO/TxDOT Updates: STP-MM protocol for the next call for projects, the criteria
for evaluation, and making the recommendation to the CAMPO Policy Board.
D. Project Progress Reports - Bids will open on March 23, 2011 for two projects - SE 1 and Rock
Street Extension.
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
E. Board nominations and election of Vice-Chair of the GTAB Board. -- Tina Geiselbrecht,
Chair - GTAB Board
Discussion: Meigs nominated Joe Graff as Vice Chair
Action: Motion by Meigs, seconded Boecker to elect Joe Graff as Vice Chair
Approved 4-0 (William Maples, Joe Graff, & Gabe Sansing absent)
F. Board nominations and election of Secretary of the GTAB Board. -- Tina Geiselbrecht,
Chair - GTAB Board
Discussion: Meigs nominated William Maples as Secretary.
Action: Motion by Megis, seconded by Montgomery to elect William Maples as Secretary
Approved 4-0 (Maples, Graff, Sansing absent)
G. Review and possible action on Day and Time of GTAB Board meetings. -- Tina Geiselbrecht,
Chair - GTAB Board
Discussion: It was stated that in the GTAB By Laws "SECTION 4.1 Time and Date of Regular
Meetings: The Board shall meet on a regular basis, at a specified time, day, and location as
approved annually by the Board. Scheduled meeting times will be properly posted for public
notification for regular and special called meetings as necessary."
The is just a formality, the board has been given a list of the scheduled meetings.
Action: Motion by Meigs seconded by Boecker the the regular GTAB Board meetings will be
held on the second Friday of Month at 10:00 AM.
Approved 4-0 (Maples, Graff, Sansing absent)
H. Review and possible action to approve the minutes from the regular GTAB Board meeting
held on February 11, 2011. -- Jana Kern
Discussion: None
Action: Motion by Boecker, seconded by Meigs to approve the regular minutes as presented.
Approved 4-0 (Maples, Graff, Sansing absent)
I. Consideration and possible recommendation to approve Task Order No. KCI-11-001 with
Kennedy Consulting, Ltd., of Georgetown, Texas, for professional engineering services
related to the design to reconstruct the connection between the IH 35 Southbound Frontage
Road and Southfork Drive in an amount not to exceed $70,015.00 – Bill Dryden, Tom Benz
Discussion: Dryden stated due to a series of events, the connection was constructed at a very
sharp hump at the top of the grade. This task order will will replace the sharp hump with a
more drivable connection to provide better accommodating vehicular traffic of the type
accessing the three properties along the remainder Southfork Drive.
The City has entered into an Advance Funding Agreement (AFA) with TxDOT for this
reconstruction. Through the AFA, TxDOT will reimburse the City for the costs of Engineering
and Construction in an amount of $140,000.00. The City's portion will be around $6,525.00.
Action: Motion by Meigs, seconded by Boecker to approve task order KCI 11-001 in the amount
of $70,015.00.
Approved 4-0 (Maples, Graff Sansing absent)
J. Consideration and possible recommendation to award a contract for the 2010 Street
Rehabilitation – Pavement Rejuvenation Project to Cholla Pavement Maintenance, Inc., of
Apache Junction, Arizona, in the amount of $283,210.00 – Bill Dryden, Tom Benz
Discussion: Miller stated that this street rehabilitation will take place in Sun City. This project
includes the installation of 454,000 square yard of emulsion pavement rejuvenator, traffic control,
and pavement markings.
Action: Motion by Meigs, seconded by Boecker to award contract to Cholla Pavement
Maintenance, Inc. in an amount of $283,210.00
Approved 4-0 (Maples, Graff Sansing absent)
Motion by Boecker, seconded by Megis to adjourn meeting
Approved 4-0 (Maples, Graff Sansing absent)
Adjournment
The meeting was adjourned at 10:45 AM.
Approved :Attest:
_______________________________________________
Tina Geiselbrecht - Chair William Maples - Secretary
Notice of Meeting of the
Georgetown Transportation Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, February 11, 2011
The Georgetown Transportation Advisory Board will meet on Friday, February 11, 2011 at 10:00 AM in
the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Transportation Advisory Board Members:
Tina Geiselbrecht - Chair, Joe Graff - Vice Chair, William Maples - Secretary, Danny Meigs, Gabe
Sansing, Don Padfield, Henry Boecker
Call to Order at 10:00 AM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Recent CAMPO/TxDOT Actions
C. Project Updates
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GTAB Board
meetings held on January 14, 2011-- Jana Kern
E. Consideration and possible recommendation to approve the purchase of one 2011
model Rosco Chip Spreader 9CSh, off of the State BuyBoard Contract # 345-10 from
Closner Equipment Company Inc. of San Antonio, Texas for $134,569.00. -- Mark Miller
F. Discussion and possible recommendations concerning CR 110, Carlson Cove and the
South East Inner Loop related to the future intersection and network improvements. --
Edward G. Polasek, AICP, Transportation Services Director
G. Discussion and possible recommendations concerning 2008 Bond Authorized projects
related to FM 1460 (EE1 and EE3), and additional work necessary to advance the FM 1460
project from Quail Valley to University Boulevard in Round Rock. -- Edward G. Polasek,
AICP, Transportation Services Director
H. Discussion and possible recommendations concerning the Transportation Improvement
Program (TIP) Process outlined in the Overall Transportation Plan Update. -- Edward G.
Polasek, AICP, Transportation Services Director
I. Discussion and possible recommendations concerning the 2011/12 Transportation
Improvement Program (TIP). -- Micki Rundell, Director, Finance and Administration,
Edward G. Polasek, AICP, Transportation Services Director
III. STRATEGIC ISSUES:
EXECUTIVE SESSION CALLED TO ORDER
In compliance with the Open Meetings Act , Chapter 551, Government Code, Vernon’s Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session that follows.
J. Section 551.072 Government Code - Real Property
- Discussion concerning deliberations on the acquisition of real property from James L.
Perkins with respect to a proposed Real Estate Purchase Contract in the amount of
$264,813.00, in connection with the FM 971/N.E. Innerloop Intersection Improvements
Project. -- Terri Calhoun, Real Estate Services Coordinator, Thomas R. Benz, P.E.,
Systems Engineering Director
REGULAR SESSION CALLED BACK TO ORDER
K. Consideration and possible recommendation to approve a Real Estate Purchase
Contract with James L. Perkins in the amount of $264,813.00, plus closing costs,
for the purchase of real property in connection with the FM 971/N.E. Innerloop
Intersection Improvements Project. -- Terri Calhoun, Thomas R. Benz, P.E.
L. Discussion of the 2011 Texas Legislative Session. -- Tom Benz/ Ed Polasek
ADJOURN
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all
times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of
Georgetown Transportation Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, February 11, 2011
The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Friday ,
February 11, 2011 presiding.
Board Members Present:
Tina Geiselbrecht - Chair, Joe Graff - Vice Chair, William Maples - Secretary, Danny Meigs, Henry
Boecker
Board Members Absent:
Gabe Sansing, Don Padfield
Staff Present:
Jim Briggs, Jana Kern, Tom Benz, Bill Dryden Ed Polasek, Mark Miller, Terri Calhoun, Micki Rundell,
Lauire Brewer
Others Present:
Mike Mersiosky - Sonic, Dennis Meyer Sr., Samantha Jupe, & Dennis Meyer - McDonalds, Todd &
Hollie Alexander - Woodhull Family Properties, Bruce Barton - Omni Properties, Rebecca Bray - Klotz
Assoiciates, Ben Lake & Brian Peterson - Steger Bizzell, David Patrick - KPA Engineers, Bob Brent &
Bobby Moore - Georgetown Conn. Property
Minutes
Regular Meeting
Ms. Tina Geiselbrecht called the regular GTAB Board meeting to order on Friday, February 11, 2011 at
10:03 AM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Recent CAMPO/TxDOT Actions - Complete a soft call STP-MM. TxDot is expecting a quick
turn around on stimulus and STP-MM dollars returned from other projects statewide.
Staff submitted the Lakeway Bridge project to the soft call.
C. Project Updates
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GTAB Board
meetings held on January 14, 2011-- Jana Kern
Discussion: Maples stated that Mr. Meigs name was misspelled in a few places of the minutes.
Action: Motion by Maples, seconded by Graff to approve minutes with stated corrections.
Approved 5-0-2 (Gabe Sansing, Don Padfield absent)
E. Consideration and possible recommendation to approve the purchase of one 2011
model Rosco Chip Spreader 9CSh, off of the State BuyBoard Contract # 345-10 from
Closner Equipment Company Inc. of San Antonio, Texas for $134,569.00. -- Mark Miller
Discussion: Miller presented this meeting. He gave an explanation of what this piece of
equipment would do.
Action: Motion by Graff, seconded by Maples to approve the purchase of the Rosco Chip
Spreader 9CSh in the amount of $134,569.00.
Approved 5-0-2 (Sansing, Padfield absent)
F. Discussion and possible recommendations concerning CR 110, Carlson Cove and the
South East Inner Loop related to the future intersection and network improvements. --
Edward G. Polasek, AICP, Transportation Services Director
Discussion: Polasek gave the board a brief history of this project. Ben Lake of Steger Bizzell
explain each of the four options for this project. Attached are the four options.
There was a lengthy discussion on the options.
A - Cul de Sac.pdf A - Cul de Sac.pdf D - Roundabout.pdf D - Roundabout.pdf B - Hammerhead.pdf B - Hammerhead.pdf C - Trumpet.pdf C - Trumpet.pdf
Action: Motion by Graff, seconded by Maples to approve Option 'B' - Hammerhead with right in
and right out.
Approved 5-0-2 (Sansing, Padfield absent)
G. Discussion and possible recommendations concerning 2008 Bond Authorized projects
related to FM 1460 (EE1 and EE3), and additional work necessary to advance the FM 1460
project from Quail Valley to University Boulevard in Round Rock. -- Edward G. Polasek,
AICP, Transportation Services Director
Discussion: Polasek stated that the City has voter approved Bond money and City Council
and GTAB approval of a process in the Budget to show progress on the FM 1460 project to
keep the TxDOT environmental documents active. What staff is asking of this Board, is to
recommend that the GTEC Board consider the FM 1460 project in their 2011/12 TIP Process.
Action: Motion by Graff, seconded by Meigs, to approve the ROW acquisition process plus
ROW in ETJ for the FM 1460 project.
Approved 5-0-2 (Sansing, Padfield absent)
H. Discussion and possible recommendations concerning the Transportation Improvement
Program (TIP) Process outlined in the Overall Transportation Plan Update. -- Edward G.
Polasek, AICP, Transportation Services Director
Discussion: Polasek stated that work is progressing on the update to the OTP. Rebecca Bray
of Klotz Associates gave an overview of strategies for the newly identified elements: pedestrian,
bicycle and transit, as well as the TIP process.
Action: Come back with a TIP Process.
I. Discussion and possible recommendations concerning the 2011/12 Transportation
Improvement Program (TIP). -- Micki Rundell, Director, Finance and Administration,
Edward G. Polasek, AICP, Transportation Services Director
Discussion: Polasek updated the board
Action: Motion by Meigs, seconded by Graff to recommend to GTEC current TIP project list
with the addition of the FM 1460 project - ROW.
Approved 5-0-2 (Sansing, Padfield absent)
III. STRATEGIC ISSUES:
EXECUTIVE SESSION CALLED TO ORDER 12:06 PM
In compliance with the Open Meetings Act , Chapter 551, Government Code, Vernon’s Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session that follows.
J. Section 551.072 Government Code - Real Property
- Discussion concerning deliberations on the acquisition of real property from James L.
Perkins with respect to a proposed Real Estate Purchase Contract in the amount of
$264,813.00, in connection with the FM 971/N.E. Innerloop Intersection Improvements
Project. -- Terri Calhoun, Real Estate Services Coordinator, Thomas R. Benz, P.E.,
Systems Engineering Director
REGULAR SESSION CALLED BACK TO ORDER 12:15
K. Consideration and possible recommendation to approve a Real Estate Purchase
Contract with James L. Perkins in the amount of $264,813.00, plus closing costs,
for the purchase of real property in connection with the FM 971/N.E. Innerloop
Intersection Improvements Project. -- Terri Calhoun, Thomas R. Benz, P.E.
Discussion: None
Action: Motion by Boecker, seconded by Meigs, to approve real estate purchase as discussed
in Executive Session.
Approved 5-0-2 (Sansing, Padfield absent)
L. Discussion of the 2011 Texas Legislative Session. -- Tom Benz/ Ed Polasek
Discussion: Eminent Domain Bill has made it through the Senate. This Bill could effect future
ROW acquisition.
ADJOURN
Motion by Graff, seconded by Meigs to adjourn meeting.
Approved 5-0-2
Adjournment
The meeting was adjourned at 12:20 PM.
Approved :Attest:
_______________________________________________
Tina Geiselbrecht - Chair Williams Maples - Secretary
Notice of Meeting of the
Georgetown Transportation Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, January 14, 2011
The Georgetown Transportation Advisory Board will meet on Friday, January 14, 2011 at 10:00 AM in
the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Georgetown Transportation Advisory Board Members:
Tina Geiselbrecht - Chair, Joe Graff - Vice Chair, William Maples - Secretary, Danny Meigs, Gabe
Sansing, Don Padfield, Henry Boecker
Georgetown Transportation Advisory Board regular meetings are held on the second Monday of each
month at 1:00 PM.
Call to Order at 10:00 AM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Recent CAMPO Actions
C. Project Updates
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GTAB Board
meetings held on December 10, 2010-- Jana Kern
E. Consideration and possible recommendation to approve an Advance Funding
Agreement (AFA) with the Texas Department of Transportation (TxDOT) for the
Southeast Inner Loop: I-35 to CR 110 Corridor Analysis. Ed Polasek,
F. Consideration and possible recommendation to approve Amendment No. 2 to the
Advance Funding Agreement (AFA) with the Texas Department of Transportation
(TxDOT) for the Lakeway Bridge at IH-35. Ed Polasek,
G. Consideration and possible recommendation to award a Construction Contract to
Suma Constructors, LLP, of Georgetown, Texas for construction of sidewalks along
FM 1460 between Austin Avenue and Quail Valley Drive in the amount of $74,611.40.
– Bill Dryden/Tom Benz
H. Consideration and possible recommendation to approve Task Order No. KPA-11-004
with Kasberg, Patrick & Associates, LP of Georgetown, Texas, for the professional
engineering services to develop a Master Plan for Smith Branch Drainage Area in an
amount not to exceed $109,040. – Bill Dryden/Tom Benz
III. STRATEGIC ISSUES:
I. Discussion of the 2011 Texas Legislative Session. -- Tom Benz/ Ed Polasek
Certificate of Posting
I, Jessica Brettle , City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all
times, on the _____ day of _________________, 2011, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle , City Secretary
Minutes of the Meeting of
Georgetown Transportation Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, January 14, 2011
The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Friday ,
January 14, 2011 presiding.
Board Members Present:
Tina Geiselbrecht - Chair, Joe Graff - Vice Chair, William Maples - Secretary, Danny Meigs, Henry
Boecker (arrived at 10:06 AM), Gabe Sansing (arrived at 10:14 AM)
Board Members Absent:
Don Padfield
Staff Present:
Jim Briggs, Jana Kern, Tom Benz, Bill Dryden, Micki Rundell
OTHERS PRESENT:
David Patrick. - KPA Engineers, Bruce Barton - Omni Projects, Inc.
Minutes
Regular Meeting
Ms. Tina Geiselbrecht called the Regular GTAB Board Meeting to order on Friday, January 14, 2011 at
10:00 AM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Recent CAMPO Actions
C. Project Updates
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GTAB Board
meetings held on December 10, 2010-- Jana Kern
Discussion: None
Action: Motion by Graff, seconded by Maples to approve minutes as presented
Approved: 5-0-2 (Padfield & Sansing absent)
E. Consideration and possible recommendation to approve an Advance Funding
Agreement (AFA) with the Texas Department of Transportation (TxDOT) for the
Southeast Inner Loop: I-35 to CR 110 Corridor Analysis. Ed Polasek
Discussion: Benz stated that this is AFA will focus on a the corridor study on the
effects of widening and improve operations to the Southeast Innerloop as part of
the Southwest Bypass with connection to the Lone Star Rail District and CARTS
transit stations, reducing trips from SH 29 in and environments justice area and
improving access to SH 130. The anticipated cost to complete corridor study and
preliminary engineering is about $702,966.00. The CAMPO grant is for $125,000.00.
The remaining funding will come from the Southwest Bypass Corridor Study funded
in the 2008 Bond Program.
Action: Motion by Boecker, seconded by Meigs to approve the AFA with TxDOT for the
Southeast Inner Loop: I-35 to CR 110 Corridor Study.
Approved: 6-0-1 (Padfield absent)
F. Consideration and possible recommendation to approve Amendment No. 2 to the
Advance Funding Agreement (AFA) with the Texas Department of Transportation
(TxDOT) for the Lakeway Bridge at IH-35. Ed Polasek
Discussion: Benz gave the board a brief history of this project. The right of way
acquisition and utility adjustments have been completed using Federal dollars.
TxDOT would like to have the AFA be amended again to move the City's fixed
match back to construction.
The City is also completing another application for Federal Funding in a "soft call"
for projects being complied by TxDOT. The TxDOT Transportation Commission
anticipates having some unallocated STPMM funds available and is compiling a
list of "ready to construct" projects to be considered by Spring 2011
Action: Motion by Boecker, seconded by Graff to approve Amendment No. 2 to the
Advance Funding Agreement (AFA) with the Texas Department of Transportation
(TxDOT) for the Lakeway Bridge at IH-35.
Approved: 6-0-1 (Padfield absent)
G. Consideration and possible recommendation to award a Construction Contract to
Suma Constructors, LLP, of Georgetown, Texas for construction of sidewalks along
FM 1460 between Austin Avenue and Quail Valley Drive in the amount of $74,611.40.
– Bill Dryden/Tom Benz
Discussion: Benz stated this project is for the installation of sidewalks from Quail Valley
to Austin Avenue. Funding is coming from a Community Development Block Grant.
Action: Motion by Sansing, seconded by Meigs to award a construction contract to Suma
Constructors, LLP.
Graff asked and Benz answered this bid is very low. Steger Bizzell did evaluated all of the
bids for accuracy and they are recommending Suma Constructors, LLP.
Approved: 6-0-1 (Padfield absent)
H. Consideration and possible recommendation to approve Task Order No. KPA-11-004
with Kasberg, Patrick & Associates, LP of Georgetown, Texas, for the professional
engineering services to develop a Master Plan for Smith Branch Drainage Area in an
amount not to exceed $109,040. – Bill Dryden/Tom Benz
Discussion: Dryden stated that the project goals for this task order will be to develop a
master plan for the Smith Branch Drainage Area. The limits of the study will be on the
West Fork of Smith Branch from upstream of South Austin Avenue to the confluence with
the main stem of Smith Branch and on Smith Branch from upstream of Southeast Inner
Loop to the confluence with the San Gabriel River. Existing hydrology and hydraulic
models will be utilized and improved for the area described.
The project involves surveying, hydrology and hydraulic modeling and master planning
for the Smith Branch and West Fork of Smith Branch Drainage Basins to develop options
and estimated costs to reduce the 1% chance storm event (100 Year Storm) water surface
elevations to a level where the residential structures are above these elevations. The master
plan will look at numerous options, including channel cleaning, channel development,
channel widening, relocations and regional detention.
Action: Motion by Sansing, seconded by Meigs approve Task Order KPA 11-004 in an amount
not to exceed $109,040.00.
Approved: 6-0-1 (Padfield absent)
III. STRATEGIC ISSUES:
I. Discussion of the 2011 Texas Legislative Session. -- Tom Benz/ Ed Polasek
Discussion: Benz stated that he and Ed Polasek attended the Texas Transportation Forum; at this
conference there were several sessions in which the State Legislators discuss the upcoming
session. The legislators said that the majority of this session would be spent on budget, due to
the large short fall and redistricting. Regarding transportation, one of the legislators was
considering increasing the vehicle registration fees to cover the transfer of transportation dollars
to other areas. Texas vehicle registrations are significantly lower then other states.
Motion by Sansing, seconded by Graff to adjourn meeting.
Approved: 6-0-1 (Padfield absent)
Adjournment
The meeting was adjourned at 10:55 AM.
Approved :Attest:
_______________________________________________
Tina Geiselbrecht - Chair William Maples - Secretary