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Home My WebLink AboutGTAB_Agenda&Minutes_2009Notice of Meeting of the Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Friday, December 11, 2009 The Georgetown Transportation Advisory Board will meet on Friday, December 11, 2009 at 10:00 AM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Advisory Board Members: Keith Brainard - Chair, John Aldridge - Vice Chair, Lynn Williams - Secretary, Gabe Sansing, Joe Graff, Don Padfield, Tina Geiselbrecht Georgetown Transportation Advisory Board regular meetings are held on the second Friday of each month at 10:00 A.M. Call to Order at 10:00 AM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. No items have been submitted for consideration by the GTAB Board for the month ofNo items have been submitted for consideration by the GTAB Board for the month ofNo items have been submitted for consideration by the GTAB Board for the month ofNo items have been submitted for consideration by the GTAB Board for the month of DecemberDecemberDecemberDecember.... ThereforeThereforeThereforeTherefore,,,, no meeting will be heldno meeting will be heldno meeting will be heldno meeting will be held.... Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2009, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Minutes of the Meeting of Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Friday, December 11, 2009 The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Friday , December 11, 2009 presiding. Board Members Present: Board Members Absent: Staff Present: Minutes Regular Meeting Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. No items have been submitted for consideration by the GTAB Board for the month ofNo items have been submitted for consideration by the GTAB Board for the month ofNo items have been submitted for consideration by the GTAB Board for the month ofNo items have been submitted for consideration by the GTAB Board for the month of DecemberDecemberDecemberDecember.... ThereforeThereforeThereforeTherefore,,,, no meeting will be heldno meeting will be heldno meeting will be heldno meeting will be held.... Adjournment The meeting was adjourned at 10:30 PM. Approved :Attest: _______________________________________________ Board Member Name Secretary Notice of Meeting of the Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Friday, November 13, 2009 The Georgetown Transportation Advisory Board will meet on Friday, November 13, 2009 at 10:00 AM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Advisory Board Members: Keith Brainard - Chair, John Aldridge - Vice Chair, Lynn Williams - Secretary, Gabe Sansing, Joe Graff, Don Padfield, Tina Geiselbrecht Georgetown Transportation Advisory Board regular meetings are held on the second Friday of each month at 10:00 AM. Call to Order at 10:00 AM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Call to Order at 10:00 AM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to approve the minutes from the regular meeting held on October A. 9, 2009. -- Jana Kern Consideration and possible recommendation to award a contract for the 2009 Curb and Sidewalk B. Project to Smith Contracting of Austin, Texas in the amount of $796,418.40.-- Mark Miller, Tom Benz Consideration and possible recommendation to Council to appoint a Road Impact Fee Review C. Committee for the review of the City's Proposed Road Impact Fee Study, Final Draft Report. -- Bill Dryden, Tom Benz Discussion and possible action regarding the Project Progress Report and time lines. -- Bill Dryden, P. D. E, & Thomas R. Benz, P. E. GTAB PROJECT: GTEC PROJECTS: 2008 Street Rehab ProjectGTEC Project Update & Status Report DB Wood Rd/Shell Rd Improvements Rock Street Extension College Street Bridge Williams Drive Widening Maple Street Drainage N. E. Inner Loop & FM 971 Northwest Blvd Drainage Oak Tree Dr Bridge Southeast Arterial 1 (Bond) GTAB Project Update & Status Report Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2009, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Notice of Meeting of the Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Friday, October 9, 2009 The Georgetown Transportation Advisory Board will meet on Friday, October 9, 2009 at 10:00 AM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Advisory Board Members: Keith Brainard - Chair, John Aldridge - Vice Chair, Lynn Williams - Secretary, Gabe Sansing, Joe Graff, Don Padfield, Tina Geiselbrecht Call to Order at 10:00 AM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to approve the minutes from the regular meeting held on A. September 11, 2009. -- Jana Kern Discussion and possible action with regard to the change to SEC 4.1 – Time and Date of Regular B. Meetings of Bylaws for the Georgetown Transportation Advisory Board. -- Paul E. Brandenburg Consideration and possible recommendation for the award of the annual bid for Emulsion oil used in C. road construction to Ergon Asphalt & Emulsion, Inc. of Austin, Texas for the estimated amount of $50,414.70. -- Mark Miller Update to the Board regarding Southwest Bypass Roadway Construction. -- Jim BriggsD. Discussion and possible action regarding the Project Progress Report and time lines. -- Bill Dryden, P. E. E, & Thomas R. Benz, P. E. GTAB PROJECT: GTEC PROJECTS: 2008 Street Rehab ProjectGTEC Project Update & Status Report DB Wood Rd/Shell Rd Improvements Rock Street Extension College Street Bridge Williams Drive Widening Maple Street Drainage N. E. Inner Loop & FM 971 Northwest Blvd Drainage Oak Tree Dr Bridge Southeast Arterial 1 (Bond) Road Impact Fee Program Overall Transportation Plan Update GTAB Project Update & Status Report Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2009, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Notice of Meeting of the Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Friday, September 11, 2009 The Georgetown Transportation Advisory Board will meet on Friday, September 11, 2009 at 10:00 AM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Advisory Board Members: Keith Brainard - Chair, John Aldridge - Vice Chair, Lynn Williams - Secretary, Gabe Sansing, Joe Graff, Don Padfield, Tina Geiselbrecht Georgetown Transportation Advisory Board regular meetings are held on the second Friday of each month at 10:00 AM. Call to Order at 10:00 AM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to approve the minutes from the regular meeting held on August A. 14, 2009. -- Jana Kern Discussion and possible action with regard to the change to SEC 4.1 - Time and Date of Regular B. Meetings: of Bylaws for the Georgetown Transportation Advisory Board. -- Paul E. Brandenburg Discussion and possible action regarding the Project Progress Report and time lines. -- Bill Dryden, C. Tom Benz GTAB Projects GTEC Projects 2008 Street Rhab ProjectGTEC Project Update & Status Reports DB Wood Rd/Shell Rd Improvements Rock Street Extension College Street Bridge Williams Drive Widening Maple Street Drainage N.E. Innerloop & FM 971 Northwest Blvd. Drainage Oak Tree Dr. Bridge Southeast Arterial 1 (Bond) Road Impact Fee Storm Water Management Program & Phase II MS 4 Permit Transportation Plan Update GTAB Project Update & Status Report Consideration and possible recommendation for approval of Task Order No. TCI-09-006 with D. Terracon Consultants, Inc. of Austin, Texas, for professional engineering services related to Construction Materials testing for the 2008 Street Rehabilitation Project - Phase II in an amount not to exceed $55,000.00. -- Bill Dryden, P.E., Transportation Engineer and Thomas R. Benz, P. E., Systems Engineering Director Consideration and possible recommendation to approve Task Order No. SBE-09-008 with Steger E. Bizzell of Georgetown, Texas, for professional engineering services related to Phase II Engineering Design to develop Plans, Specifications, and Estimare (PS&E) for the intersection improvements of N.E. Inner Loop and FM 971 in an amount not to exceed $130,000.00 – Bill Dryden, P.E., Transportation Engineer and Thomas R. Benz, P. E., Systems Engineering Director Consideration and possible recommendation to approve Task Order No. KCI-09-002 with Kennedy F. Consulting, Ltd., of Georgetown, Texas, for professional engineering services related to Phase II Engineering Design to develop Plans, Specifications, and Estimare (PS&E) for the intersection improvements of D B Wood Road/Shell Road at Williams Drive in an amount not to exceed $ 84,500.00 . – Bill Dryden, P.E., Transportation Engineer and Thomas R. Benz, P. E., Systems Engineering Director Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2009, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Minutes of the Meeting of Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Friday, September 11, 2009 The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Friday , September 11, 2009 presiding. Board Members Present: Keith Brainard - Chair, John Aldridge - Vice Chair, Gabe Sansing, Joe Graff, Don Padfield, Tina Geiselbrecht Board Members Absent: Lyn Williams Staff Present: Jana Kern, Tom Benz, Bill Dryden, Peggy Leatherman Others Present: Brian Gurley & Jerel Rackley - Kennedy Consulting, Ltd. Minutes Regular Meeting Mr. Keith Brainard called the regular GTAB Board meeting to order on Friday, September 11, 2009 at 10:03 a.m. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to approve the minutes from the regular meeting held on August A. 14, 2009. -- Jana Kern Discussion: None Action: Motion by Padfield, seconded by Sansing to approve the minutes as presented. Approved 6-0-1 (Lynn Williams absent) Discussion and possible action with regard to the change to SEC 4.1 - Time and Date of Regular B. Meetings: of Bylaws for the Georgetown Transportation Advisory Board. -- Paul E. Brandenburg Discussion: Kern explained the change to the Bylaws. Brainard had a concern that the change that was presented, would not allow for the Board to cancel a meeting . Brainard asked to check with legal on wording, then bring back to the October Board meeting. Action: This item to be brought back to the October Board meeting. Discussion and possible action regarding the Project Progress Report and time lines. -- Bill Dryden, C. Tom Benz GTAB Projects 2008 Street Rehab Project : Contractor working on irrigation & soil on existing pocket parks on Main Street. DB Wood Rd/Shell Rd Improvements: Kennedy Consulting, LTD. is substantially complete with Phase I. Phase II will be discussed in Item 'F' of this agenda. Rock Street Extension : Final design completed. College Street Bridge : Beams & deck panels have been installed. Excavation & grading at the north end is underway. Williams Drive Widening: Utility relocations are underway - Atmos & PEC are about 95% complete. Currently working on Mill & Overlay of existing pavement sections and construction of sub-grade and base course to be paved. Maple Street Drainage : Unchanged N.E. Innerloop & FM 971: Held meeting to inform landowners of project and to answer their questions. Northwest Blvd. Drainage: Unchanged Oak Tree Dr. Bridge: Delivery of the armor joints has been delayed and the deck concrete is tentatively scheduled for the week of Sept. 14, 2009 Southeast Arterial 1 (Bond): Field work is complete. Consultant has submitted some preliminary engineering showing the ROW fencing. Road Impact Fee : Final report will be presented at the October Meeting. Storm Water Management Program & Phase II MS 4 Permit: Staff discussed the time frame when the City of Georgetown had to deal with the EPA & TCEQ regulations. This would happen after the 2010 Census guessing that the figures would be released sometime in 2011. Transportation Plan Update GTAB Project Update & Status Report GTEC Projects GTEC Project Update & Status Reports Action: None Consideration and possible recommendation for approval of Task Order No. TCI-09-006 with D. Terracon Consultants, Inc. of Austin, Texas, for professional engineering services related to Construction Materials testing for the 2008 Street Rehabilitation Project - Phase II in an amount not to exceed $55,000.00. -- Bill Dryden, P.E., Transportation Engineer and Thomas R. Benz, P. E., Systems Engineering Director Discussion: Benz stated that this task order is to provide independent construction material testing for the 2008 Street Rehab Project Phase II. Action: Motion by Sansing, seconded by Padfield to approve task order TCI-09-006 with Terracon Consultants in an amount not to exceed $55,000.00 Approved 6-0-1 (Williams absent) Consideration and possible recommendation to approve Task Order No. SBE-09-008 with Steger E. Bizzell of Georgetown, Texas, for professional engineering services related to Phase II Engineering Design to develop Plans, Specifications, and Estimate (PS&E) for the intersection improvements of N.E. Inner Loop and FM 971 in an amount not to exceed $130,000.00 – Bill Dryden, P.E., Transportation Engineer and Thomas R. Benz, P. E., Systems Engineering Director Discussion: Dryden explained the item. Steger Bizzell has completed Phase I. Phase II scope will include developing the detailed design schematic, preparation of construction, PS&E, ROW, & easement documents, storm drainage analyses, construction & post construction traffic control, coordination with TxDOT, and construction administration. All of this work will be done by Steger Bizzell without utilizing outside sub consulting firms. Action: Motion by Sansing, seconded by Geiselbrecht, to approve task order SBE-09-008 with Steger Bizzell in an amount not to exceed $130,000.00. Approved 6-0-1 (Williams absent) Consideration and possible recommendation to approve Task Order No. KCI-09-002 with Kennedy F. Consulting, Ltd., of Georgetown, Texas, for professional engineering services related to Phase II Engineering Design to develop Plans, Specifications, and Estimate (PS&E) for the intersection improvements of D B Wood Road/Shell Road at Williams Drive in an amount not to exceed $ 84,500.00 . – Bill Dryden, P.E., Transportation Engineer and Thomas R. Benz, P. E., Systems Engineering Director Discussion: Dryden explained item. This task order provides for engineering, design of the construction plans, PS&E for the project. will include basic traffic signal layout for coordination with the Williams Drive reconstruction project, utility coordination, WPAP report preparation, PS&E development and construction phase services. In addition to KCI, the Project Team will include Cox|McLain Environmental Consulting, Inc. (environmental investigations), Kimley-Horn & Associates, Inc. (traffic operation analyses), Inland Geodetics, LP (field surveying), HVJ Associates, Inc. (pavement design) and American Archaeology Group, LLC (archeological survey). These improvements are planned to be built and completed concurrently with the Williams Drive widening currently under construction by Williamson County. Action: Motion by Sansing, seconded by Graff to approve task order KCI-09-002 with Kennedy Consulting, Ltd. in an amount not to exceed $84,500.00. Approved 6-0-1 (Williams absent) Motion by Aldridge, seconded by Sansing to adjourn meeting. Approved 6-0-1 (Williams absent) Adjournment The meeting was adjourned at 11:00 AM. Approved :Attest: _______________________________________________ Keith Brainard - Chair Lynn Williams - Secretary Notice of Meeting of the Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Friday, August 14, 2009 The Georgetown Transportation Advisory Board will meet on Friday, August 14, 2009 at 10:00 AM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Advisory Board Members: Keith Brainard - Chair, John Aldridge - Vice Chair, Lynn Williams - Secretary, Gabe Sansing, Joe Graff, Don Padfield, Tina Geiselbrecht Georgetown Transportation Advisory Board regular meetings are held on the second Friday of each month at 10:00 A.M. Call to Order at 10:00 AM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. A. Consideration and possible action to approve the minutes from the regular meeting held on July 10, 2009. -- Jana Kern B. Consideration and possible recommendation to approve the Lead Remediation of Austin Avenue Bridges over the North and South Forks of the San Gabriel Rivers Contract to AAR, Incorporated of Liberty Hill, Texas in the amount of $86,500.00.-- Mark Miller C. Consideration and possible recommendation to approve a change order to the 2009 Street Rehabilitation-HIPR(Hot in Place Recycling) contract with Cutler Repaving, Inc., of Lawrence, KS, for an amount not to exceed $125,000.00. -- Mark Miller D. Consideration and possible recommendation to approve a change order for additional quantities as bid on the 2009 Street Rehabilitation- Asphalt supply contract to J. D. Ramming Paving Co. Ltd of Austin, Texas in an amount not to exceed 74,721.75.00. -- Mark Miller E. Consideration and possible recommendation to approve a change order for additional quantities as bid on the 2009 Street Rehabilitation- Surface Treatment Project to J. D. Ramming Paving Co Ltd of Austin, Texas in the amount of $51,400.00. -- Mark Miller F. Consideration and possible recommendation to approve a change order for additional quantities as bid on the 2009 Street Rehabilitation-Micro Surface Project to Viking Construction Inc. of Georgetown, TX in an amount not to exceed $72,500.00. -- Mark Miller G. Discussion and possible action regarding the Project Progress Report and time lines. -- Bill Dryden, Tom Benz GTAB Projects:GTEC Projects Update & Status Report : 2008 Street Rehabilitation ProjectLakeway Drive Overpass Rock Street ExtensionSoutheast Arterial 1 (GTEC) College Street BridgeWolf Ranch Parkway Extension (TIP #14A) Williams Drive WideningSouthwest Boulevard (TIP #14B) Maple Street DrainageNorthwest Blvd Overpass Maple Street RelocationGTEC Project Update and Status Report Northwest Blvd Drainage N.E. Inner Loop & FM 971 Oak Tree Drive Bridge over Berry Creek Southeast Arterial 1 (Bond) GTAB Project Update & Status Report Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2009, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Minutes of the Meeting of Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Friday, August 14, 2009 The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Friday , August 14, 2009 presiding. Board Members Present: Keith Brainard - Chair, John Aldridge - Vice Chair, Gabe Sansing, Joe Graff, Don Padfield, Tina Geiselbrecht Board Members Absent: Lynn Williams Staff Present: Jim Briggs, Jana Kern, Tom Benz Mark Miller, Bill Dryden, Peggy Leatherman OTHERS PRESENT: Brent Whalen - Boy Scouts Troop #151, Joan Whalen - Citizen Minutes Regular Meeting Mr. Keith Brainard called thereular GTAB Board meeting order on Friday, August 14, 2009 @ 10:02 a.m. Mr. Brainard welcomed Brent Whalen to the board meeting. Whalen is working on a communication merit badge. Sansing asked and Whalen stated that he is with Troop #151. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. A. Consideration and possible action to approve the minutes from the regular meeting held on July 10, 2009. -- Jana Kern Discussion: None Action: Motion by Padfield, seconded by Sansing to approve minutes as presented. Approved 6-0-1 (Lynn Williams absent) B. Consideration and possible recommendation to approve the Lead Remediation of Austin Avenue Bridges over the North and South Forks of the San Gabriel Rivers Contract to AAR, Incorporated of Liberty Hill , Texas in the amount of $86,500.00.-- Mark Miller Discussion: Miller stated that staff realizes that these bridges have deteriorated over the years. Staff looked into doing this last year but when the testing came back on the lead content, the lead was so high that we had to come up with another plan. In June of this year two bids were received. AAR, Inc. of Liberty Hill was the apparent low bidder. While certifying the bid tabulation, Terracom, our Engineer, was notified of an error on item 446. Item 446 states "Preparation of Work Area, Provide Access to Work, Surface Preparation, Priming and Re-coating Ornamental Guardrail Components with Approved Products, in place as detailed and specified." The City contract reserves the right to reject any or all of a bid and waive informalities in bids received. Staff decided that since the added total of the other bid items was still less than the next bid, staff is recommending rejecting item 446 for the re-coating and award the remainder of the contract to AAR, Inc. for the lead remediation in the amount of $86,500.00. Sansing asked and Miller responded that the $86,500.00 if for the lead remdiation on both bridges. The repainting of the Bridges will be done by the city staff. Action: Motion by Sansing, seconded by Aldridge to approve the Lead Remediation of Austin Avenue Bridges over the North and South Forks of the San Gabriel Rivers Contract, minus item 446, to AAR, Incorporated in the amount of $86,500.00. Approved 6-0-1 (Williams absent) C. Consideration and possible recommendation to approve a change order to the 2009 Street Rehabilitation-HIPR(Hot in Place Recycling) contract with Cutler Repaving, Inc., of Lawrence, KS, for an amount not to exceed $125,000.00. -- Mark Miller Discussion: Miller stated that due to the mid year projections being lower, staff adjusted the street rehabilitation projects to insure that the cost would be within budget. The street rehabilitation bid for 2009 came in below the estimated cost. Per the Texas Local Government Code "271.060" allows the City to increase a contract amount up to 25%. Staff is requesting this change order in an amount not to exceed $125,000.00 and will be adding additional streets to be able to have the HIPR. These addtional streets will be of similar age and condition in areas local to the existing projects. Action: motoin by Sansing, seconded by Aldridge to approve a change order to the 2009 Street Rehabilitation-HIPR(Hot in Place Recycling) contract with Cutler Repaving, Inc., for an amount not to exceed $125,000.00. Approved 6-0-1 (Williams absent) D. Consideration and possible recommendation to approve a change order for additional quantities as bid on the 2009 Street Rehabilitation- Asphalt supply contract to J. D. Ramming Paving Co. Ltd in an amount not to exceed $74,721.75. -- Mark Miller Discussion: See discussion in item "C". Miller stated since we were adding to the HIPR contract that staff also needed to increase the asphalt contract. Staff is requesting this change order in an amount not to exceed $74,721.75. Action: Motion by Padfield, seconded by Graff, to approve a change order for additional quantities as bid on the 2009 Street Rehabilitation - Asphalt supply contract to J . D. Ramming Paving Co. Ltd for an amount not to exceed $74,721.75. Approved 6-0-1 (Williams absent) E. Consideration and possible recommendation to approve a change order for additional quantities as bid on the 2009 Street Rehabilitation- Surface Treatment Project to J. D. Ramming Paving Co Ltd of Austin, Texas in the amount of $51,400.00. -- Mark Miller Discussion: See discussion in Item "C". Miller stated staff is requesting a change order in an amount not to exceed $51,400.00 Action: Motion by Sansing, seconded by Aldridge to approve a change order for additional quantities as bid on the 2009 Street Rehabilitation- Surface Treatment Project to J. D. Ramming Paving Co Ltd for an amount not to exceed $51,400.00. Approved 6-0-1 (Williams absent) F. Consideration and possible recommendation to approve a change order for additional quantities as bid on the 2009 Street Rehabilitation-Micro Surface Project to Viking Construction Inc. of Georgetown, TX in an amount not to exceed $72,500.00. -- Mark Miller Discussion: See discussion in Item"C". Miller stated staff is requesting a change order in an amount not to exceed $72,500.00. Action: Motoin by Graff, seconded by Padfield to approve a change order for additional quantities as bid on the 2009 Street Rehabilitation-Micro Surface Project to Viking Construction Inc. for an amount not to exceed $72,500.00. Approved 6-0-1 (Williams absent) G. Discussion and possible action regarding the Project Progress Report and time lines. -- Bill Dryden, Tom Benz GTAB Projects:GTEC Projects Update & Status Report : 2008 Street Rehabilitation ProjectLakeway Drive Overpass Rock Street ExtensionSoutheast Arterial 1 (GTEC) College Street BridgeWolf Ranch Parkway Extension (TIP #14A) Williams Drive WideningSouthwest Boulevard (TIP #14B) Maple Street DrainageNorthwest Blvd Overpass Maple Street RelocationGTEC Project Update and Status Report Northwest Blvd Drainage N.E. Inner Loop & FM 971 Oak Tree Drive Bridge over Berry Creek Southeast Arterial 1 (Bond) GTAB Project Update & Status Report Motion by Sansing, seconded by Padfield to adjourn meeting Approved 6-0-1 (Williams absent) Adjournment The meeting was adjourned at 10:50 AM. Approved :Attest: _______________________________________________ Keith Brainard - Chair Lynn Williams - Secretary Notice of Meeting of the Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Monday, July 13, 2009 The Georgetown Transportation Advisory Board will meet on Monday, July 13, 2009 at 01:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Advisory Board Members: Keith Brainard - Chair, John Aldridge - Vice Chair, Lynn Williams - Secretary, Gabe Sansing, Joe Graff, Don Padfield, Tina Geiselbrecht Georgetown Transportation Advisory Board regular meetings are held on the second Monday of each month at 1:00 PM. Call to Order at 01:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. This meeting has been moved to Friday , July 10, 2009. Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2009, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Minutes of the Meeting of Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Monday, July 13, 2009 The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Monday , July 13, 2009 presiding. Board Members Present: Board Members Absent: Staff Present: Minutes Regular Meeting Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. This meeting has been moved to Friday , July 10, 2009. Adjournment The meeting was adjourned at 10:30 PM. Approved :Attest: _______________________________________________ Board Member Name Secretary Notice of Meeting of the Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Friday, July 10, 2009 The Georgetown Transportation Advisory Board will meet on Friday, July 10, 2009 at 10:00 AM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Advisory Board Members: Keith Brainard - Chair, John Aldridge - Vice Chair, Lynn Williams - Secretary, Gabe Sansing, Joe Graff, Don Padfield, Tina Geiselbrecht Call to Order at 10:00 AM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to approve the minutes from the special meeting held on June 19, A. 2009. -- Jana Kern Consideration and possible recommendation for the award of the 2009 Street Rehab - Surface B. Treatment project to J.D. Ramming Paving Co., LTD of Austin, Texas, in the amount of $205,731.00 -- Bill Dryden, Tom Benz Consideration and possible recommendation for the award of the 2009 Street Rehab - Micro Surfacing C. project to Viking Construction, Inc. of Georgetown, Texas, in the amount of $290,011.15. -- Bill Dryden, Tom Benz Discussion and possible action regarding the Project Progress Report and time lines. -- Bill Dryden, D. Tom Benz GTAB Projects:GTEC Projects Update & Status Report : 2008 Street Rehabilitation ProjectLakeway Drive Overpass Rock Street ExtensionSoutheast Arterial 1 (GTEC) College Street BridgeWolf Ranch Parkway Extension (TIP #14A) Williams Drive WideningSouthwest Boulevard (TIP #14B) Maple Street RealignmentNorthwest Blvd Overpass Maple Street Drainage N.E. Inner Loop & FM 971 Northwest Blvd Drainage Oak Tree Drive Bridge over Berry Creek Southeast Arterial 1 (Bond) GTAB Project Update & Status Report Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2009, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Minutes of the Meeting of Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Friday, July 10, 2009 The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Friday , July 10, 2009 presiding. Board Members Present: Keith Brainard - Chair, John Aldridge - Vice Chair, Gabe Sansing, Joe Graff, Don Padfield, Tina Geiselbrecht Board Members Absent: Lynn Williams Staff Present: Jim Briggs, Jana Kern, Tom Benz, Bill Dryden, Peggy Leatherman OTHERS PRESENT: Chad Thomas - Williams Cty Sun, John Simcik - KPA Minutes Regular Meeting Mr. Keith Brainard called the GTAB Board meeting to order on Friday, July 10, 2009 at 10:00 a.m. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to approve the minutes from the special meeting held on June 19, A. 2009. -- Jana Kern Discussion: Kern stated that there were three typing errors in the minutes that have been corrected. Action: Motion by Sansing, seconded by Padfield to approve the minutes as amended. Approved 6-0-1 (Lynn Williams absent) Consideration and possible recommendation for the award of the 2009 Street Rehab - Surface B. Treatment project to J.D. Ramming Paving Co., LTD of Austin, Texas, in the amount of $205,731.00 -- Bill Dryden, Tom Benz Discussion: Benz stated that this project is for single and double course surface treatment. This process will be done on DB Wood Rd. between Oak Ridge and the river, Scenic Dr. between University and Leander Rd . Question was asked and answered we did have two bidders but at the last minute one of the bidders withdrew their bid. Action: Motion by Sansing, seconded by Graff to award of the 2009 Street Rehab - Surface Treatment project to J.D. Ramming Paving Co., LTD in the amount of $205,731.00. Approved 6-0-1 (Williams absent) Consideration and possible recommendation for the award of the 2009 Street Rehab - Micro Surfacing C. project to Viking Construction, Inc. of Georgetown, Texas, in the amount of $290,011.15. -- Bill Dryden, Tom Benz Discussion: Benz stated that this bid is for micro surfacing and will be used on Del Webb Blvd. from Williams Dr. to Sun City Blvd. and on 15th Street from Church St. to Hutto Rd. John Simcik of KPA stated that there were two contractors holding plans, one from Georgetown and the other from Kansas. Micro surfacing is commonly used but is a unique process. Action: Motion by Sansing, seconded by Padfield to award of the 2009 Street Rehab - Micro Surfacing project to Viking Construction, Inc. in the amount of $290,011.15. Discussion: Padfield asked about how the process will work. It was explained that only one lane will be closed at a time. Approved 6-0-1 (Williams absent) Discussion and possible action regarding the Project Progress Report and time lines. -- Bill Dryden, D. Tom Benz GTAB Projects:GTEC Projects Update & Status Report : 2008 Street Rehabilitation ProjectLakeway Drive Overpass Rock Street ExtensionSoutheast Arterial 1 (GTEC) College Street BridgeWolf Ranch Parkway Extension (TIP #14A) Williams Drive WideningSouthwest Boulevard (TIP #14B) Maple Street Realignment Northwest Blvd Overpass Maple Street Drainage N.E. Inner Loop & FM 971 Northwest Blvd Drainage Oak Tree Drive Bridge over Berry Creek Southeast Arterial 1 (Bond) GTAB Project Update & Status Report Discussion: The Chair stated that if the project is on schedule, there is no need to discuss it, only update the Board on projects that have changes. Maple Street Realignment - Southwestern has given staff an indication that they may want to reconsider this project. Brainard asked and Briggs gave a brief history of this project. Southeast Arterial 1 (Bond): Polasek explained that through the City's normal development process, staff has received an application for a Thorough Fare Plan amendment. As part of the application staff has requested a traffic impact analysis by the applicant. To look at the road, intersections and the redesign and to just do analysis of the traffic flow and what it would do to the road. Staff is using this application as an example because there will be projects that come up now and in the future that could/will have an impact on the city road network that will show up during the development process and staff needs a way to incorporate this so it goes through the GTAB Board for their recommendation prior to Council approval. Board chair stated that if this is recommended by the P&Z then bring item back to the GTAB Board for their recommendation. Action: None Motion by Sansing, seconded by Graff to adjourn meeting. Approved 6-0-1 ( Williams absent) Adjournment The meeting was adjourned at 10:30 AM. Approved :Attest: _______________________________________________ Keith Brainard - Chair Lynn Williams - Secretary Notice of Meeting of the Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Special Session Friday, June 19, 2009 The Georgetown Transportation Advisory Board Special Session will meet on Friday, June 19, 2009 at 10:30 AM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Advisory Board Special Session Members: Keith Brainard - Chair, John Aldridge - Vice Chair, Lynn Williams - Secretary, Gabe Sansing, Joe Graff, Don Padfield, Tina Geiselbrecht Georgetown Transportation Advisory Board regular meetings are held on the second Monday of each month at 1:00 PM. Call to Order at 10:30 AM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to approve the minutes from the regular meeting held on May 11, A. 2009. -- Jana Kern Consideration and possible recommendation to approve a Master Services Agreement with Alan B. Plummer Associates, Inc., of Austin, Texas, for professional engineering services -- Bill Dryden, Tom Benz Consideration and possible recommendation to approve a Task Order No. APA-09-001 with Alan C. Plummer Associates, Inc., of Austin, Texas, for professional engineering services for developing the Storm Water Management Program; Phase II MS-4 Permit in the amount of $48,900.00. -- Bill Dryden, Tom Benz Consideration and possible recommendation for the award of the 2009 Street Rehabilitation - Asphalt D. supply contract to J. D. Ramming Paving Co., Ltd, of Austin Texas in the amount of $298,887.00. -- Bill Dryden, Tom Benz Consideration and possible recommendation for the award of the 2009 Street Rehabilitation - HIPR E. (Hot in Place Recycling) to Cutler Repaving, of Lawrence, Kansas, in the amount of $500,220.75. -- Bill Dryden, Tom Benz Consideration and possible recommendation for the award of the annual bid for Hot Mix Asphalt to F. RTI of Pflugerville, Texas in the estimated amount of $350,500.00. -- Mark Miller Consideration and possible recommendation to approve a Master Services Agreement with Kennedy G. Consulting, Ltd. (KCI), of Georgetown, Texas, for professional engineering services. – Bill Dryden, Tom Benz Consideration and possible recommendation to approve Task Order No. KCI-09-001 with Kennedy H. Consulting, Ltd., of Georgetown, Texas, for professional engineering services in developing First Phase of Engineering for the intersection improvements of D B Wood Road/Shell Road at Williams Drive in an amount not to exceed $101,800.00. – Bill Dryden, Tom Benz Consideration an possible recommendation to approve amendment No. 1 to Task Order No. 3 with I. Baker-Aicklen & Associates, Inc., of Georgetown, Texas for professional engineering services for additional scope of work encountered during the performance of Task Order No. 3 in an amount not to exceed $26,060.00. Bill Dryden, Tom Benz Discussion and possible action regarding the Project Progress Report and time lines. -- Bill Dryden, J. Tom Benz GTAB Projects:GTEC Projects: 2008 Street Rehabilitation ProjectLakeway Drive Overpass Rock Street ExtensionNorthwest Blvd Overpass College Street BridgeSoutheast Arterial 1 (GTEC) Williams Drive WideningWolf Ranch Parkway Extension (TIP #14A) Maple Street RealignmentSouthwest Boulevard (TIP #14B) Maple Street DrainageGTEC Project Update & Status Report N.E. Inner Loop & FM 971 Northwest Blvd Drainage Oak Tree Drive Bridge over Berry Creek Southeast Arterial 1 (Bond) OTP Update GTAB Project Update & Status Report Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2009, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Minutes of the Meeting of Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Special Session Friday, June 19, 2009 The Georgetown Transportation Advisory Board Special Session of the City of Georgetown, Texas, met on Friday , June 19, 2009 presiding. Board Members Present: Keith Brainard - Chair, John Aldridge - Vice Chair, Lynn Williams - Secretary, Gabe Sansing, Joe Graff, Don Padfield, Tina Geiselbrecht (arrived at 10:39 a.m.) Board Members Absent: Staff Present: Paul Brandenburg, Jim Briggs, Jana Kern, Bill Dryden, Mark Miller, Laurie Brewer, Peggy Leatherman, Marsh Iwers, Others Present: Rex Hunt - Alan Plummer Associates, Inc., David Patrick - KPA, Chad Thomas - Williams County Sun Minutes Regular Meeting Mr. Keith Brainard called the Special GTAB Borad meeting to order on Friday, June 19, 2009 at 10:30 a.m. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to approve the minutes from the regular meeting held on May 11, A. 2009. -- Jana Kern Discussion: None Action: Motion by Aldridge, seconded by Sansing to approve the minutes as presented. Approved 6-0-1 (Tina Geiselbrecht absent for this vote only) Consideration and possible recommendation to approve a Master Services Agreement with Alan B. Plummer Associates, Inc., of Austin, Texas, for professional engineering services -- Bill Dryden, Tom Benz Discussion: Brainard stated that this item was first brought before Council due to the dollar amount (did not warrent a board action). A member of the Council objected, pulled the item off of the consent agenda and expressed his opinion about the history of this particular firm. The motion that was made at Council was to bring this item along with the Task Order to the Georgetown Transportation Advisory Board and include options for other engineering firms. This is the reason that Item B and C are on this agenda. Briggs explained to the Board the process of the creation of an Master Services Agreement (MSA) and a Task Order. There was lengthy and heated discussion on this item. Action #1: Motion by Sansing, seconded by Padfield, direct staff to consider suspending dicussions and negotiations with Alan Plummer Associates, Inc. and engage in discussions with the second firm. Discussion: It was asked: What repercussions could there be? Briggs stated that he could not predict what someone might do, but staff will follow the legal process. Approved 2-5-0 ( Sansing & Padfield for, Brainard, Aldridge, Williams, Graff, Geiselbrecht against) Motion fails Action #2: Motion by Aldridge, seconded by Sansing to postpone this item and to bring said item back when staff is ready. Discussion: Staff was requested to re-examine resumes, qualifications, back ground checks, recommendations, brief statements from references, list of similar projects Approved: 7-0 Consideration and possible recommendation to approve a Task Order No. APA-09-001 with Alan C. Plummer Associates, Inc., of Austin, Texas, for professional engineering services for developing the Storm Water Management Program; Phase II MS-4 Permit in the amount of $48,900.00. -- Bill Dryden, Tom Benz Discussion: See Item "B". Consideration and possible recommendation for the award of the 2009 Street Rehabilitation - Asphalt D. supply contract to J. D. Ramming Paving Co., Ltd, of Austin Texas in the amount of $298,887.00. -- Bill Dryden, Tom Benz Discussion: Dryden explained the item. Stated that there were three bids recieved and the low qualified bidder was J.D. Ramming Paving Co., Ltd. Action: Motion by Sansing, seconded by Graff to award of the 2009 Street Rehabilitation - Asphalt supply contract to J. D. Ramming Paving Co., Ltd., in the amount of $298,887.00. Approved 7-0 Consideration and possible recommendation for the award of the 2009 Street Rehabilitation - HIPR E. (Hot in Place Recycling) to Cutler Repaving, of Lawrence, Kansas, in the amount of $500,220.75. -- Bill Dryden, Tom Benz Discussion: Dryden explained the item. Stated that due to the specifications for this project there are only a couple of contractors that are qualified to meet them. Staff notified all qualified contractors with only one turning in a bid. Action: Motion by Sansing, seconded by Aldridge to award of the 2009 Street Rehabilitation - HIPR (Hot in Place Recycling) to Cutler Repaving, in the amount of $500,220.75. Approved 7-0 Consideration and possible recommendation for the award of the annual bid for Hot Mix Asphalt to F. RTI of Pflugerville, Texas in the estimated amount of $350,500.00. -- Mark Miller Discussion: Miller explained this item. This bid does not include delivery. Streets department goes and picks up the asphalt on an as needed basis. Action: Motion by Graff, seconded by Aldridge to award the annual bid for Hot Mix Asphalt to RTI in the estimated amount of $350,500.00. Approved 7-0 Consideration and possible recommendation to approve a Master Services Agreement with Kennedy G. Consulting, Ltd. (KCI), of Georgetown, Texas, for professional engineering services. – Bill Dryden, Tom Benz Discussion: Dryden explained the item. Two firms were interviewed for this project and Kennedy Consulting, Ltd was choosen. The MSA would be for one year, renewable for up to four additional terms. Approval of this MSA is not a guarantee of work, but approval of MSA allows task orders to be issued. Action: Motion by Sansing, seconded by Graff to approve a Master Services Agreement with Kennedy Consulting, Ltd. (KCI), of Georgetown, Texas, for professional engineering services. Approved 7-0 Consideration and possible recommendation to approve Task Order No. KCI-09-001 with Kennedy H. Consulting, Ltd., of Georgetown, Texas, for professional engineering services in developing First Phase of Engineering for the intersection improvements of D B Wood Road/Shell Road at Williams Drive in an amount not to exceed $101,800.00. – Bill Dryden, Tom Benz Discussion: Dryden explained in November 2008 the citizens of Georgetown voted and approved a Transportation Improvements Bond Program. One of the projects in this program is the intersection of DB Wood Road/Shell Road at Williams Drive. Phase 1 is intended to provide environmental clearences, identify any habitat or archeological issues, provide water quality solutions, determine existing ROW and whether there is any need to acquire additional ROW or easements and determine proposed roadway alignment and geometery. Action: Motion by Sansing, seconded by Williams to approve Task Order No . KCI-09-001 with Kennedy Consulting, Ltd in an amount not to exceed $101,800.00. Approved 7-0 Consideration an possible recommendation to approve amendment No. 1 to Task Order No. 3 with I. Baker-Aicklen & Associates, Inc., of Georgetown, Texas for professional engineering services for additional scope of work encountered during the performance of Task Order No. 3 in an amount not to exceed $26,060.00. Bill Dryden, Tom Benz Discussion: Dryden stated that during the work of this Task Order, it was determined that additional effort would be required to complete the final design plans, specifications and estimate (PS&E) due to a need to incorporate underground electrical and communications conduits, to design retaining walls to accommodate differential grades and handrails, to correct drainage infrastructure near 4th Street and to replace curb and gutter along Austin Avenue between 2nd and 5th. Replacement of the curb and gutter is required because of previous multiple asphalt overlays resulting in a curb height of 1 inch or less which affords barrier protection for a pedestrian. Brainard asked if there would be continuous sidewalks from the Square to the river? Dryden state yes. Brainard also asked if this amendment was just for engineering and the answer was yes. Action: Motion by Sansing, seconded by Graff to approve amendment No. 1 to Task Order No. 3 with Baker-Aicklen & Associates, Inc. in an amount not to exceed $26,060.00. Approved 7-0 Discussion and possible action regarding the Project Progress Report and time lines. -- Bill Dryden, J. Tom Benz GTAB Projects:GTEC Projects: 2008 Street Rehabilitation ProjectLakeway Drive Overpass Rock Street ExtensionNorthwest Blvd Overpass College Street BridgeSoutheast Arterial 1 (GTEC) Williams Drive WideningWolf Ranch Parkway Extension (TIP #14A) Maple Street RealignmentSouthwest Boulevard (TIP #14B) Maple Street DrainageGTEC Project Update & Status Report N.E. Inner Loop & FM 971 Northwest Blvd Drainage Oak Tree Drive Bridge over Berry Creek Southeast Arterial 1 (Bond) OTP Update GTAB Project Update & Status Report Action: None Motion by Padfield, seconded by Geiselbrecht to adjourn meeting. Approved 7-0 Adjournment The meeting was adjourned at 11:42 PM. Approved :Attest: _______________________________________________ Keith Brainard - Chair Lynn Williams - Secretary Notice of Meeting of the Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Monday, May 11, 2009 The Georgetown Transportation Advisory Board will meet on Monday, May 11, 2009 at 01:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Advisory Board Members: Keith Brainard - Chair, John Aldridge - Vice Chair, Lynn Williams - Secretary, Gabe Sansing, Joe Graff, Don Padfield, Tina Geiselbrecht Georgetown Transportation Advisory Board regular meetings are held on the second Monday of each month at 1:00 PM. Call to Order at 01:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to approve the minutes from the Special meeting held on April 13, A. 2009. -- Jana Kern Discussion and possible action regarding the Project Progress Report and time lines. -- Joel Weaver, B. Tom Benz GTAB Projects:GTEC Projects: 2008 Street RehabLakeway Drive Overpass Rock Street ExtensionNorthwest Blvd Overpass College Street BridgeSoutheast Arterial 1 (GTEC) Williams Drive WideningSoutheast Arterial 1 (GTEC) Maple Street RealignmentWolf Ranch Pkwy Extension (14A) Maple Street DrainageSouthwest Bypass (14B) Oak Tree Dr. BridgeGTEC Project Update & Status Report N.E. Inner Loop & FM 971 County Road 104 - Williamson County Storm Water Management Program, Phase II MS-4 Permit GTAB Project Update & Status Report Discussion and possible action of the FM 1460 Pass-Through Finance Program Application . -- Ed C. Polasek Consideration and possible action concerning the Overall Transportation's Plan (OTP) update. -- Ed D. Polasek Presentation and possible recommendation of the 2009/2010 Georgetown Utility Systems E. Transportation and Drainage Capital Improvement Projects Plan. -- Tom Benz Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2009, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Minutes of the Meeting of Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Monday, May 11, 2009 The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Monday , May 11, 2009 presiding. Board Members Present: Keith Brainard - Chair, John Aldridge - Vice Chair, Lynn Williams - Secretary, Gabe Sansing, Joe Graff, Don Padfield, Tina Geiselbrecht Board Members Absent: Staff Present: Jim Briggs, Micki Rundell, Jana Kern, Tom Benz, Ed Polasek, Mark Miller, Bill Dryden, Lori Ann Lankford OTHER PRESENT: Dennis Busch - Citizen, Rebecca Bray - Klotz Associates, Bruce Barton - Omni Project, Inc. Minutes Regular Meeting Mr. Keith Brainard called the regular GTAB Board meeting to order on Monday, May 11, 2009 at 1:00 p.m. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to approve the minutes from the Special meeting held on April 13, A. 2009. -- Jana Kern Discussion: None Action: Motion by Sansing, seconded by Geiselbrecht, to approve minutes as presented. Approved 7-0 Discussion and possible action regarding the Project Progress Report and time lines. -- Bill Dryden, B. Tom Benz GTAB Projects: 2008 Street Rehab : No Change Rock Street Extension: No Change College Street Bridge: Drill shaft installation about 70% complete. MSE wall footings to begin later this month. Williams Drive Widening: Atmos, Verizon and PEC about 90% complete of their relocation. Maple Street Realignment: Preliminary ROW/Easements documents have been prepared. Surveyor is complete his field notes. Maple Street Drainage: Report was delivered to Staff in April and review will be completed by end of May 2009. Oak Tree Dr. Bridge: Detour route n place and demolition of existing crossing is complete. Drill crew to start this week weather permitting. N.E. Inner Loop & FM 971: No change GTAB Project Update & Status Report GTEC Projects: Lakeway Drive Overpass: This project has been turned in to CAMPO for the next round of ARRA Funding. A decision should be made by CAMPO at its June meeting. Northwest Blvd Overpass: Presentation of the conceptual schematic along with engineer's estimate was presented to the Board November 2008. Staff had a meeting with consultant first of May to coordinate the start of on ground surveying. Southeast Arterial 1 (GTEC): No Change Southeast Arterial 1 (Bond): No Change Wolf Ranch Pkwy Extension (14A): No Change Southwest Bypass (14B): No Change GTEC Project Update & Status Report Action: None Discussion and possible action of the FM 1460 Pass-Through Finance Program Application . -- Ed C. Polasek Discussion: Briggs updated the Board. This has gone through the process - application has been prepared, fees submitted, Council approved. All of the arrangements with Mr. Mike Weaver to be able to apply, through the Pass Through Finance Program, that is put out by the State. Last week staff received a letter from CAMPO stating that they appreciated us submitting our application, but at this time there is no money. This came as no surprise to us. We have been in this position in the past. Brainard asked with what has been stated what are our options, Briggs answered that our options is what we have already approved by the voters in our bonds. Which is to do our portion down to Inner Loop. The problem is the County does not have anything from Inner Loop to the Southern end where it ties into Round Rock's, University Blvd/Chandler Rd. This will leave a gap. Brainard asked if the City just does their portion what are we looking at for a time frame. Briggs stated close to three years not including the pass through. Aldridge asked if the right of way has been purchased, the answer was not at this time. Briggs stated that there is no action at this time, just wanted to let the Board know where we are at on the Pass Through Finance Program. Action: None Consideration and possible action concerning the Overall Transportation's Plan (OTP) update. -- Ed D. Polasek Discussion: Benz gave a brief overview then turned it over to Rebecca Bray from Klotz Associates. Bray explained the Scope of Services Action: Motion by Aldridge, seconded by Sansing to approve the scope of services and timelines outlined in the draft scope of services that was presented. Approved 7-0 Presentation and possible recommendation of the 2009/2010 Georgetown Utility Systems E. Transportation and Drainage Capital Improvement Projects Plan. -- Tom Benz Discussion: Benz presented a power point presentation on the 09/10 Transportation and Drainage CIP. Action: Motion by Sansing, seconded by Williams to approve the 2009/2010 Georgetown Utility Systems Transportation and Drainage Capital Improvement Projects Plan. Approved 7-0 Motion by Sansing, seconded by Aldridge to adjourn meeting. Approved 7-0 Adjournment The meeting was adjourned at 02:00 PM. Approved :Attest: _______________________________________________ Keith Brainard - Chair Lynn Williams - Secretary Notice of Meeting of the Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Special Session Monday, April 13, 2009 The Georgetown Transportation Advisory Board Special Session will meet on Monday, April 13, 2009 at 11:30 AM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Advisory Board Special Session Members: Keith Brainard - Chair, John Aldridge - Vice Chair, Lynn Williams - Secretary, Gabe Sansing, Joe Graff, Don Padfield, Tina Geiselbrecht Call to Order at 11:30 AM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to approve the minutes from the Special GTAB Board meeting held A. on February 23, 2009 and from the Regular meeting held on March 9, 2009. -- Jana Kern Discussion and possible action regarding the Project Progress Report and time lines. -- Joel Weaver, B. Tom Benz GTAB Projects:GTEC Projects: 2008 Street RehabLakeway Drive Overpass Rock Street ExtensionSoutheast Arterial 1 College Street BridgeWolf Ranch Pkwy Extension (14A) Williams Drive WideningSouthwest Bypass (14B) Maple Street RealignmentGTEC Project Update & Status Report Maple Street Drainage Oak Tree Dr. Bridge N.E. Inner Loop & FM 971 Consideration and possible recommendation of Task Order No. HCI-09-002 with Haynie Consulting, C. Inc., of Round Rock, TX, for professional engineering services related to the design of the 2009 Curb and Sidewalk Project in an amount not to exceed $67,000.00 – Bill Dryden, P.E., Transportation Engineer and Thomas R. Benz, P.E., Systems Engineering Director Discussion and update on the Pavement Management Program with Fugro Consultants, Inc., of D. Austin, Texas. -- Bill Dryden, P.E., Transportation Engineer and Thomas R. Benz, P.E., Systems Engineering Director Consideration and possible action related to a Pass-Through Financing Proposal for FM 1460 and E. other potential projects in the Georgetown Area. -- Edward G. Polasek, AICP, Principal Planner Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2009, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Minutes of the Meeting of Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Special Session Monday, April 13, 2009 The Georgetown Transportation Advisory Board Special Session of the City of Georgetown, Texas, met on Monday , April 13, 2009 presiding. Board Members Present: Keith Brainard - Chair, John Aldridge - Vice Chair, Lynn Williams - Secretary, Gabe Sansing, Joe Graff, Tina Geiselbrecht Board Members Absent: Don Padfield Staff Present: Jim Briggs, Micki Rundell, Jana Kern, Tom Benz, Bill Dryden, Ed Polasek, Laurie Brewer, Mike Stasny, Mark Miller, Peggy Leatherman Other Present: Chad Thomas - Wms Cty Sun, Bruce Barton - Omni Project , Inc Minutes Regular Meeting Mr. Keith Brainard called the Special GTAB Board Meeting to order on Monday, April 13, 2009 at 11:30 a.m. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to approve the minutes from the Special GTAB Board meeting held A. on February 23, 2009 and from the Regular meeting held on March 9, 2009. -- Jana Kern Discussion: None Action: Motion by Sansing, seconded by Aldridge to approve both sets of minutes as presented Approved 6-0-1 (Don Padfield absent) Discussion and possible action regarding the Project Progress Report and time lines. -- Joel Weaver, B. Tom Benz GTAB Projects: 2008 Street Rehab : Paving and concrete work completed on 8th & 10th Streets. Type "B" asphalt and concrete work completed on Ash & Mimosa Streets. Type "B" Asphalts work completed on Main Street from 18th to 21st Streets. Rock Street Extension : No Change College Street Bridge : Construction is on underway. Installation of erosion control and detour signs are in place. Drill shaft installation began at the north bridge abutment. Williams Drive Widening : No Change Maple Street Realignment : Alignment has been finalized. Existing utilities have been located, ROW and easement documents are being prepared. Engineer working on construction plans. Maple Street Drainage : Engineering is underway. Oak Tree Dr. Bridge: Preliminary work to commence on April 7, 2009 with the installation of erosion control & construction of the temporary cart path. Actual construction to begin on April 20, 2009. Road way will be closed and detour route will be opened. N.E. Inner Loop & FM 971: The advanced funding agreement with TxDOT and the Task Order with Steger Bizzell will be presented to Council at the April 14, 2009 meeting. Project schedule yet to be established. GTEC Projects: Lakeway Drive Overpass : TxDOT is acquiring the new ROW and has begun the utility relocation phase of the project. The project has received Federal Environmental Clearance. Construction plans are approximately 95% complete. CP&Y have been retained by the City to design utility relocations which will be integrated into and bid with the TxDOT construction plans. Southeast Arterial 1 : No Change Wolf Ranch Pkwy Extension (14A): Consultant has begun work on horizontal and vertical geometrics. Began setting up cross sections of this segment. No geotechnical work this period. Rights of Entry are being sought for the Wolf property. Southwest Bypass (14B): Consultant has begun work on horizontal and vertical geometrics. Began setting up cross sections of this segment. No geotechnical work this period. Rights of Entry have been obtain for the entry of the Weir and Guy properties. Rights of Entry still pending for the Wolf property. GTEC Project Update & Status Report Action: None Consideration and possible recommendation of Task Order No. HCI-09-002 with Haynie Consulting, C. Inc., of Round Rock, TX, for professional engineering services related to the design of the 2009 Curb and Sidewalk Project in an amount not to exceed $67,000.00 – Bill Dryden, P.E., Transportation Engineer and Thomas R. Benz, P.E., Systems Engineering Director Discussion: Dryden stated this is a street project. We will be upgrading curbs & sidewalks which have deteriorated or no longer conform with City standards. Some of the curbs and sidewalks to be constructed will fill in existing gaps. Action: Motion by Sansing, seconded by Aldridge to approve task order HCI-09-002 with Haynie Consulting, Inc., for the design of the 2009 curb & sidewalk project in an amount not to exceed $67,000.00. Approved 6-0-1 (Padfield absent) Discussion and update on the Pavement Management Program with Fugro Consultants, Inc., of D. Austin, Texas. -- Bill Dryden, P.E., Transportation Engineer and Thomas R. Benz, P.E., Systems Engineering Director Discussion: Power point presentation was given to the Board by Tom Benz Action: None Consideration and possible action related to a Pass-Through Financing Proposal for FM 1460 and E. other potential projects in the Georgetown Area. -- Edward G. Polasek, AICP, Principal Planner Discussion: Polasek/Rundell explained and gave a history on this item. Action: Motion by Sansing, seconded by Williams to approve resolution GTAB 2009001 - supporting the FM 1460 reconstruction project as a Pass Through Finance Project. Approved 6-0-1 (Padfield absent) Motion by Brainard, seconded by Sansing to adjourn meeting Approved 6-0-1 (Padfield absent) Adjournment The meeting was adjourned at 12:30 PM. Approved :Attest: _______________________________________________ Keith Brainard - Chair Lynn Williams - Secretary Notice of Meeting of the Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Monday, March 9, 2009 The Georgetown Transportation Advisory Board will meet on Monday, March 9, 2009 at 01:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Advisory Board Members: Keith Brainard - Chair, Gabe Sansing, Don Padfield, John Aldridge , Lynn Williams, Joe Graff, Tina Geiselbrecht Georgetown Transportation Advisory Board regular meetings are held on the second Monday of each month at 1:00 PM. Call to Order at 01:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Introduction of City Staff and GTAB Board members. -- Paul E. BrandenburgA. Board nominations and election of Vice-Chair and Secretary of the GTAB Board. -- Keith BrainardB. Consideration and possible action to approve the minutes from regular GTAB Board meeting held on C. November 10, 2008 & January 22, 2009. -- Jana Kern Citizens wishing to address the Board: Randy Deavers concerning secondary route for Chaparro D. Estates. WORKSHOP: Discussion and possible recommendation on the update by Williamson County on its Master E. Thoroughfare Plan. -- Jim Briggs Consideration and possible action related to consultant selection for the Georgetown Overall F. Transportation Plan Update. -- Ed Polasek Consideration and possible action on Overall Transportation Plan Amendment to adopt Williamson G. County SH 29 West typical section and grade separation and ramp layout -- Edward G. Polasek Consideration and possible action on Georgetown Transportation Bond TIP Process. -- Edward G. H. Polasek, Micki Rundell Consideration and possible recommendation related to prioritization of potential "Stimulus Funded" I. local transportation projects list. -- Ed Polasek Discussion and possible recommendation to define service area for the Road Impact Fee with J. Kimley-Horn and Associates, Inc. of Austin , Texas -- Bill Dryden, Tom Benz Consideration and possible recommendation for approval of Task Order No. KPA-09-004 with K. Kasberg, Patrick & Associates of Georgetown, Texas, for professional engineering services related to the 2009 Street Rehabilitation Project in the amount of $129,801.00. -- Bill Dryden, Tom Benz Discussion and possible action regarding the Project Progress Report and time lines. -- Joel Weaver, L. Tom Benz GTAB Projects: GTEC Projects: 2008 Street Rehabilitation ProjectLakeway Drive Overpass Rock Street ExtensionSoutheast Arterial 1 College Street BridgeWolf Ranch Parkway Extension (TIP #14A) Williams Drive WideningSouthwest Boulevard (TIP #14B) Maple Street RealignmentGTEC Project Update & Status Report Maple Street Drainage Oak Tree Bridge Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2009, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Minutes of the Meeting of Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Monday, March 9, 2009 The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Monday , March 9, 2009 presiding. Board Members Present: Keith Brainard - Chair, Gabe Sansing, Don Padfield, John Aldridge , Lynn Williams, Tina Geiselbrecht Board Members Absent: Joe Graff Staff Present: Jim Briggs, Micki Rundell, Jana Kern, Tom Benz, Ed Polasek, Bill Dryden, Mark Miller, Peggy Leatherman, OTHER PRESENT: Randy Deavers, Dennis Busch - Citizen, Tina Walker - URS, David Patrick - KPA, Chad Thomas - Wmsn Cty Sun, Bruce Barton - OMNI Project Inc., Rebecca Bray - Klotz Associates, Arron Nathan - Kimley-Horn, Jeff Curren - HDR Minutes Regular Meeting Mr. Keith Brainard called the regular GTAB Board meeting to order on Monday, March 9, 2009 at 1:03 P.M. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Introduction of City Staff and GTAB Board members. -- Paul E. BrandenburgA. Discussion: All of the GTAB Board members and City Staff that were in attendance introduced themselves. Action: None Board nominations and election of Vice-Chair and Secretary of the GTAB Board. -- Keith BrainardB. Discussion: Brainard asked for nominations Action: Motion by Sansing, seconded by Padfield to elect John Aldridge as Vice Chair of the GTAB Board. Approved 5-0-1 (Aldridge did not vote, Joe Graff absent) Action: Motion by Aldridge seconded by Sansing to elect Lynn Williams as Secretary of the GTAB Board. Approved 5-0-1 (Williams did not vote, Graff absent) Consideration and possible action to approve the minutes from regular GTAB Board meeting held on C. November 10, 2008 & January 22, 2009. -- Jana Kern Discussion: None Action: Motion by Sansing seconded by Geiselbrecht to approve both sets of minutes as presented. Approved 6-0-1 (Graff absent) Citizens wishing to address the Board: Randy Deavers concerning secondary route for Chaparro D. Estates. Discussion: Mr. Deavers stated that he lives at 270 Sedro Trail. When his family purchased this property, in the late 80's, the subdivision had a proposed future secondary route. When Sun City came along, previous Council approved to block the secondary route. Therefore, the residents of this subdivision, only have egress ingress into Williams Drive is our only access for entering and leaving our subdivision There have been accidents near our subdivision where we could not get to our homes. When we asked the police officer what to do, he told us to take the back way. We informed him that there was no back way he said find a restaurant and wait it out. It is hard enough to get out with the two lanes, when it goes to five it will be near impossible. I am asking the Board to please consider a solution and help with a secondary route, because the route that we had planned originally approved by either the County or the City was taken away from us and we are now in harms way. We need a secondary route to provide us with safe passage or some kind of secondary passage. When the five lanes are completed it will be very dangerous for us to get out of the subdivision heading into town. I have sent Commission Covey a letter regarding this subject. Part of her response was that the county currently has no funding to assist with this project. I feel that the City has put us in this predicament, would like to know what can been done about this problem. I hope that it does not take a very serious accident before this is looked into. There was open discussion on future activity for that area. Brainard stated the that he would get with staff to see what possibilities are out there. WORKSHOP: Discussion and possible recommendation on the update by Williamson County on its Master E. Thoroughfare Plan. -- Jim Briggs Discussion: Briggs explained and gave a brief history on this item. Ms. Tina Walker, of URS Corp.,gave a presentation updating the Board on the latest information on the County's Master Thoroughfare Plan. Consideration and possible action related to consultant selection for the Georgetown Overall F. Transportation Plan Update. -- Ed Polasek Discussion: Polasek explained this item. Staff released and RFQ for the OTP update. Six firms responded to the request. The selection committee consisted of two GTAB Board members, one person from the Planning and Zoning Commission, the Mayor and City staff members included persons from Community Development Division Finance Division. and GUS. The selection committee interviewed the top two firms. After this process was completed the committee chose Klotz Associates as the first firm to negotiate a contract or task order under the existing MSA, with the option to go to the URS, the second firm, if a satisfactory contract cannot be negotiated. Action: Motion by Aldridge, seconded by Williams to select Klotz Associates as the first firm with the option to use URS if contract cannot be negotiated with Klotz. . Approved 6-0-1 (Graff absent) Consideration and possible action on Overall Transportation Plan Amendment to adopt Williamson G. County SH 29 West typical section and grade separation and ramp layout -- Edward G. Polasek Discussion: Polasek stated that this is a request by Commissioner Covey and the consultants working on SH 29 corridor study. In our current OTP we have a freeway cross section of 200 feet. This would allow up to six travel lanes of freeway with no frontage roads. We have also adopted the TxDOT 400 feet standard ROW width for the ultimate Bypass Route. This would allow up to eight travel lanes with four lanes of frontage roads. Williams County has developed a 300 foot typical cross section for SH 29 west improvements, which the City has been ask to adopt. If we do this, the City will have three freeway cross sections adopted in the OTP. Staff recommendation is to adopt the SH 29 West typical section and grade separation and ramp layout and coordinate the various Freeway cross-section in the update of the OTP. Action: Motion by Geiselbrecht seconded by Padfield for the adoption of SH 29 West typical section and grade separation and ramp layout also coordinate the various Freeway cross-section in the update of the OTP. Discussion: Sansing asked on this 300 foot section will the people, that are along SH 29, have to move fences etc. Polasek stated that until the actual ROW acquisition goes through no they will not have to move fences. Approved 4-2-1 (Aldridge & Sansing opposed, Graff absent) Consideration and possible action on Georgetown Transportation Bond TIP Process. -- Edward G. H. Polasek, Micki Rundell Discussion: Rundell stated that in Mid April staff will be going to the Bond Market. Currently we included the $750,000.00 for project 12C - SE1/ Maple to Southwestern, $380,000.00 that was for the engineering on project AH - DB Wood @ Williams Drive and $900,000.00 for project KK3 - Berry Creek (widening). Rundell and Polasek went on to explain what was included in each of the projects. Board Member Lynn Williams left meeting at 2:01 p.m. Action - 1: Motion by Padfield to adopt the bond TIP following the 2008 Bond Authorization- Funding Timeline, which include project 12C - SE1/ Maple to Southwestern for $ 750.000.00, project AH - DB Wood @ Williams Dr. for $380,000.00, and project KK3 - Berry Creek (widening) for $900,000.00. NO SECOND MOTION DID NOT CARRY. Action - 2: Motion by Sansing, seconded by Aldridge to approve project 12C - SE1/ Maple to Southwestern for $ 750.000.00 and Project AH - DB Wood @ Williams Dr. for $380,000.00. Approved 5-0-2 (Williams & Graff absent) Consideration and possible recommendation related to prioritization of potential "Stimulus Funded" I. local transportation projects list. -- Ed Polasek Discussion: Polasek explained and gave a brief history on local transportation project. Polasek also stated that CAMPO is receiving approximately $29.2 million for transportation projects from the Federal Stimulus Package. Since the stimulus package discussion began, staff has learned that the proposal to fund the Lakeway Bridge did not make the recommended list of projects for the TxDOT Administered Funds. City staff, working with TxDOT, has identified the Lakeway Bridge as the only project in the Georgetown area that has an available local match and necessary environmental clearance to be eligible for the CAMPO funds. Action: Motion by Sansing seconded by Padfield to submit the Lakeway Bridge Project. Approved 5-0-2 (Williams & Graff absent) Discussion and possible recommendation to define service area for the Road Impact Fee with J. Kimley-Horn and Associates, Inc. of Austin , Texas -- Bill Dryden, Tom Benz Discussion: Benz explained the item. Arron Nathan of Kimley Horn & Associates gave a power point presentation to the Board. Action: Motion by Sansing, seconded by Geiselbrecht to approve the defined service areas that were presented by Kimley Horn & Associates. Approved 5-0-2 (Williams & Graff absent) Consideration and possible recommendation for approval of Task Order No. KPA-09-004 with K. Kasberg, Patrick & Associates of Georgetown, Texas, for professional engineering services related to the 2009 Street Rehabilitation Project in the amount of $129,801.00. -- Bill Dryden, Tom Benz Discussion: Benz stated that Professional Engineering services are required for the 2009 Street Rehabilitation Project. The engineering services will be the design of three bidding packages for street rehabilitation, the first is for hot in-place asphalt replacement/rejuvenation on streets within Pleasant Valley, Quail Valley and Reata Trails Subdivisions; the second, microsurfacing Railroad Avenue, Del Webb Boulevard and 15th Street; the third, two course surface treatment of Scenic Drive .Past experience has shown that vendors tend to specialize in only one type of rehabilitation treatment, therefore this project will be bid as separate packages for construction. Action: Motion by Sansing, seconded by Aldridge to approval of Task Order No. KPA-09-004 with Kasberg, Patrick & Associates of Georgetown, Texas, for professional engineering services related to the 2009 Street Rehabilitation Project in the amount of $129,801.00. Approved 5-0-2 (Williams & Graff absent) Discussion and possible action regarding the Project Progress Report and time lines. -- Joel Weaver, L. Tom Benz GTAB Projects: 2008 Street Rehabilitation Project : Concrete work & type"B" asphalt complete on Ash, Mimosa, 8th, & 10th Streets. Type "B" asphalt is also complete on 18th & 21st Streets. W/WW is complete on Main Street. Rock Street Extension : No Change College Street Bridge : Contractor executing documents. Construction to begin in April. Williams Drive Widening : No change Maple Street Realignment : Engineer verifying existing and proposed ROW and also locating underground utilities. Maple Street Drainage: Hydraulic models have been updated and were delivered to KPA on March 2, 2009. Oak Tree Bridge : Pre-construction meeting scheduled for March 11, 2009. GTEC Projects: Lakeway Drive Overpass : No Change Southeast Arterial 1: Draft ROW documents delivered to City for review on March 2, 2009. Wolf Ranch Parkway Extension (TIP #14A): Engineering was awarded to HDR on February 28, 2009. Southwest Boulevard (TIP #14B): Project is proceeding with ROW, surveying & design. Action: None Motion by Aldridge, seconded by Sansing to adjourn meeting. Approved 5-0-2 (Williams & Graff absent) Adjournment The meeting was adjourned at 03:05 PM. Approved :Attest: _______________________________________________ Keith Brainard - Chair Lynn Williams - Secretary Notice of Meeting of the Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Special Session Monday, February 23, 2009 The Georgetown Transportation Advisory Board Special Session will meet on Monday, February 23, 2009 at 03:30 PM in the Council Chambers Conference Room, located at the northeast corner of Seventh and Main Streets, Georgetown, Texas. If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Advisory Board Special Session Members: Keith Brainard - Chair, John Aldridge - Vice Chair, Ricki Salazar - Secretary, Gabe Sansing, Harry Gibbs, Lynn Williams, Tina Geiselbrecht Call to Order at 03:30 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible recommendation for approval of Task Order No. KPA-09-003 with A. Kasberg, Patrick & Associates, LP, of Georgetown, TX, for professional engineering services to develop the design of the Southeast Arterial One from Southwestern Boulevard to Maple Street in the amount of $410,685.00. -- Tom Benz. Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2009, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Minutes of the Meeting of Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Special Session Monday, February 23, 2009 The Georgetown Transportation Advisory Board Special Session of the City of Georgetown, Texas, met on Monday , February 23, 2009 presiding. Board Members Present: Keith Brainard - Chair, John Aldridge - Vice Chair, Ricki Salazar - Secretary, Gabe Sansing, Tina Geiselbrecht Board Members Absent: Lynn Williams, Harry Gibbs Staff Present: Tom Benz, Jana Kern, Bill Dryden Others Present: Chad Thomas - Wms Cty Sun, David Patrick - KPA Engineers Minutes Regular Meeting Mr. Keith Brainard called the Special GTAB Board meeting to order on Monday, February 23, 2009 at 3:30 p.m. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible recommendation for approval of Task Order No. KPA-09-003 with A. Kasberg, Patrick & Associates, LP, of Georgetown, TX, for professional engineering services to develop the design of the Southeast Arterial One from Southwestern Boulevard to Maple Street in the amount of $410,685.00. -- Tom Benz. Discussion: Benz explained that KPA is responsible for the design of the GTEC portion SE-1 from Southwestern Blvd to CR 104 in accordance with Overall Transportation Plan (OTP). Through this task order KPA will develop a design schematic for the ultimate build out of SE-1 from Southwestern Blvd to Maple Street. With this completed design, the City will be able to acquire the ultimate right of ways required foe SE-1. KPA will also prepare PS&E for interim construction of a two land facility, connecting the GTEC portion of SE-1 with Southeast Inner Loop. Action: Motion by Sansing, seconded by Aldridge to approve Task Order # KPA-09-003 with Kasberg, Patrick & Associates, LP, in the amount of $410,685.00. Approved 5-0-2 (Lynn Williams and Harry Gibbs absent) Motion by Sansing, seconded by Aldridge to adjourn. Approved 5-0-2 (Lynn Williams and Harry Gibbs absent) Adjournment The meeting was adjourned at 03:47 PM. Approved :Attest: _______________________________________________ Keith Brainard - Chair Ricki Salazar - Secretary Notice of Meeting of the Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Monday, February 9, 2009 The Georgetown Transportation Advisory Board will meet on Monday, February 9, 2009 at 01:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Advisory Board Members: Keith Brainard - Chair, John Aldridge - Vice Chair, Ricki Salazar - Secretary, Gabe Sansing, Harry Gibbs, Lynn Williams, Tina Geiselbrecht Georgetown Transportation Advisory Board regular meetings are held on the second Monday of each month at 1:00 PM. Call to Order at 01:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to approve the minutes from regular GTAB Board meeting held on A. November 10, 2008 & January 22, 2009. -- Jana Kern Discussion and possible action regarding the Project Progress Report and time lines. -- Joel Weaver, B. Tom Benz GTAB Projects:GTEC Projects: 2008 Street RehabLakeway Drive OverpassNorthwest Blvd. Overpass Rock Street ExtensionSoutheast Arterial 1SH29 Ped. Safety Improvements College Street BridgeSouthwest Inner Loop Williams Drive WideningSouthwest Bypass Consideration and possible action on Georgetown Transportation Bond TIP Process. -- Edward G. C. Polasek, Micki Rundell Consideration and possible action on Overall Transportation Plan Amendment to adopt Williamson D. County SH 29 West typical section and grade separation and ramp layout -- Edward G. Polasek Consideration and possible recommendation to approve Task Order No. KPA-09-001 with Kasberg, E. Patrick & Associates (KPA) of Georgetown, Texas, pursuant to the term of the MSA, for professional services related to developing the Design Schematic and Final Plans , Specifications and Estimate for Southeast Arterial 1 - Maple Street to Southwestern Blvd - in the amount of $410,685.00. -- Bill Dryden, Tom Benz. Certificate of Posting I, Jessica Hamilton, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2009, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Jessica Hamilton, City Secretary Minutes of the Meeting of Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Monday, February 9, 2009 The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Monday , February 9, 2009 presiding. Board Members Present: Board Members Absent: Staff Present: Minutes Regular Meeting Board Meeting was canceled due to lack of Quorum. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to approve the minutes from regular GTAB Board meeting held on A. November 10, 2008 & January 22, 2009. -- Jana Kern Discussion and possible action regarding the Project Progress Report and time lines. -- Joel Weaver, B. Tom Benz GTAB Projects:GTEC Projects: 2008 Street RehabLakeway Drive OverpassNorthwest Blvd. Overpass Rock Street ExtensionSoutheast Arterial 1SH29 Ped. Safety Improvements College Street BridgeSouthwest Inner Loop Williams Drive WideningSouthwest Bypass Consideration and possible action on Georgetown Transportation Bond TIP Process. -- Edward G. C. Polasek, Micki Rundell Consideration and possible action on Overall Transportation Plan Amendment to adopt Williamson D. County SH 29 West typical section and grade separation and ramp layout -- Edward G. Polasek Consideration and possible recommendation to approve Task Order No. KPA-09-001 with Kasberg, E. Patrick & Associates (KPA) of Georgetown, Texas, pursuant to the term of the MSA, for professional services related to developing the Design Schematic and Final Plans, Specifications and Estimate for Southeast Arterial 1 - Maple Street to Southwestern Blvd - in the amount of $410,685.00. -- Bill Dryden, Tom Benz. Adjournment The meeting was adjourned at 10:30 PM. Approved :Attest: _______________________________________________ Board Member Name Secretary Notice of Meeting of the Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Thursday, January 22, 2009 The Georgetown Transportation Advisory Board will meet on Thursday, January 22, 2009 at 12:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Advisory Board Members: Keith Brainard - Chair, John Aldridge - Vice Chair, Ricki Salazar - Secretary, Gabe Sansing, Harry Gibbs, Lynn Williams, Tina Geiselbrecht Call to Order at 12:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to approve the minutes from regular GTAB Board meeting held on A. October 13, 2008. -- Jana Kern Discussion and possible action regarding the Project Progress Report and time lines. -- Joel Weaver, B. Tom Benz GTAB Projects:GTEC Projects: 2008 Street RehabLakeway Drive OverpassNorthwest Blvd. Overpass Rock Street ExtensionSoutheast Arterial 1 College Street BridgeSouthwest Inner Loop Williams Drive WideningSouthwest Bypass Discussion on a Resolution to ensure that transportation funding is going towards transportation C. projects and not diverted elsewhere. -- Keith Brainard Board update, discussion and possible action on Pedestrian Crosswalk safety throughout D. Georgetown. -- Mark Miller Consideration and possible recommendation to award a construction contract for the construction of E. the Bridge Project – Oak Tree Drive. -- Bill Dryden Consideration and possible action on Georgetown Transportation Bond TIP Process. -- Edward G. F. Polasek, Micki Rundell Consideration and possible action on the 2009/10 TIP Process. -- Edward G. Polasek, Micki Rundell G. Consideration and possible action on Overall Transportation Plan Amendment to adopt Williamson H. County SH 29 West typical section and grade separation and ramp layout -- Edward G. Polasek Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2009, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Thursday, January 22, 2009 The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Thursday , January 22, 2009 presiding. Board Members Present: Keith Brainard - Chair, John Aldridge - Vice Chair, Gabe Sansing (left meeting at 1:30 p.m.), Lynn Williams, Tina Geiselbrecht Board Members Absent: Ricki Salazar, Harry Gibbs Staff Present: Paul Brandenburg, Jana Kern, Tom Benz, Micki Rundell, Joel Weaver, Bill Dryden, Peggy Leatherman, Ed Polasek, Lori Lankford Others Present: Bruce Barton - Omni Projects, Inc, Perry Steger P.E. - Steger & Bizzell, Dennis Busch - Citizen, Danny Thompson - A Greater Austin Development, Chad Thomas - Williamson County Sun Minutes Regular Meeting Mr. Keith Brainard called to order the GTAB Board meeting held on Thursday, January 22, 2009 at 12:00 p.m. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to approve the minutes from regular GTAB Board meeting held on A. October 13, 2008. -- Jana Kern Discussion: Kern stated that the posting of the minutes is incorrect. Should have been November 10, 2008 not October 13, 2008. Will bring the November minutes to the next Board meeting. Discussion and possible action regarding the Project Progress Report and time lines. -- Joel Weaver, B. Tom Benz GTAB Projects: 2008 Street Rehab : Concrete work completed on Ash, Mimosa and 8th Street. Utility work on Main scheduled for completion end of January . Paving began on Mimosa. Rock Street Extension : ROW still ongoing. City has asked the engineer to look at including Austin Ave with this project. College Street Bridge : Bids were received on January 13, 2009. Waiting to receive information from TxDOT. Williams Drive Widening : Construction has begun on Phase 1 with utility relocations currently underway in the segment from DB Wood to FM 3405. Road construction is scheduled to begin in the first quarter of 2009. Bids were received in December with JC Evans being the apparent low bidder. The City has agreed to the inter local agreement and the County plans to award the project January of 09. GTEC Projects: Lakeway Drive Overpass : No Change Southeast Arterial 1: No Change Southwest Inner Loop : A task order will be presented at the February board meeting Southwest Bypass : Projects is proceeding with ROW & design Northwest Blvd. Overpass: No change Discussion on a Resolution to ensure that transportation funding is going towards transportation C. projects and not diverted elsewhere. -- Keith Brainard Discussion: Brainard stated that in 2008 a letter was received from the Mayor of Melissa, Texas, and I believe that all Council members received one. This Mayors cause appears to be trying to change the legislatures habits of diverting rather large portions fuel tax dollars to non road projects. It is Brainard's understanding that there is a significant amount of fuel tax dollars sent to Education, it also funds DPS, Historical Commission and a range of court projects coming out of Austin. It is also Brainard's understanding that a large number of resolutions from City Councils and other entities from around the state, where delivered to the Legislature late in 2008. This issue does have the attention of the Governor, TxDOT, and Legislative leaders and we will wait to see what, if anything, happens with this issue. Brainard asked staff look into this further and brief this Board at a future meeting as to how much of the fuel tax, in this state, is being diverted and for what general purposes. Moved to Item "E" Board update, discussion and possible action on Pedestrian Crosswalk safety throughout D. Georgetown. -- Mark Miller Discussion: Miller updated the Board on the increasing number of pedestrians and pedestrian crossings. With the recent fatality that occurred at SH 29 (University Ave.) and Vine Street it has prompted discussions between TxDOT, Southwestern University and the City. The intent of these discussions is to try and limit future accidents by identifying the best management practices for pedestrian crossings. Miller will be coming back within the next few months with updates on the issue. Action: None Moved to Item "F" Consideration and possible recommendation to award a construction contract for the construction of E. the Bridge Project – Oak Tree Drive. -- Bill Dryden DiscussionDiscussionDiscussionDiscussion: Dryden stated the bid was opened on January 20, 2009. There were twelve contractors who submitted bids with the apparent low bidder being A Greater Austin Development for the base bid and for each of the four alternate bids. If we decided to go with Option "A" - Bridge with CW2 railing, stone columns, cast-in-place walls plus testing the bid is about $57,000.00 over budget. With Option "C" - Bridge with C203 railing, cast-in-place walls plus testing we will be within budget. Brainard recapped for the Board - This is at a location where a raging flood in Berry Creek took the life of someone who lives in the County. This project was on a long term transportation project and City Council voted to move this project up on the list. There was a long discussion on railing types, designs and construction of bridge. At the end of the discussion Brainard asked what staff would be recommending. Dryden stated that due to budgetary constraints we are recommending bridge with Option "C". Rundell also informed the Board that this project will be using Bond dollars. ActionActionActionAction: No Motion was made to award a construction contract. DiscussionDiscussionDiscussionDiscussion: There was a long discussion on the aesthetics of the Bridge. ActionActionActionAction: Motion by Sansing seconded by Aldridge to recommend Option "A" - Bridge with CW2 railing, stone columns, and cast-in-place walls. ApprovedApprovedApprovedApproved 5555----0000----2222 ((((SalazarSalazarSalazarSalazar &&&& Gibbs absentGibbs absentGibbs absentGibbs absent)))) Moved back to ItemMoved back to ItemMoved back to ItemMoved back to Item """"DDDD"""" Consideration and possible action on Georgetown Transportation Bond TIP Process. -- Edward G. F. Polasek, Micki Rundell Discussion: Polasek stated that at the November GTAB Board meeting, staff was requested to prepare a program by which the Transportation Bond revenue would be spent. Using the input from the Board and staff, we developed a Transportation Improvement Program (TIP) and a Bond Authorization - Funding Timeline. Polasek then explained the projects that are listed on the TIP that was approved in the November election of the 2008 Bonds. Rundell explained the 2008 Bond Authorization - Funding Timeline. Action: Staff was requested to bring this item back to the February Board Meeting. Sansing left meeting at 1:30 P.M. Consideration and possible action on the 2009/10 TIP Process. -- Edward G. Polasek, Micki Rundell G. Discussion: Polasek stated for the 09/10 TIP, staff is not recommending additional new projects through the annual TIP process. The GTAB Board will be working on an update of the OTP, which may affect future project selection, priority and the TIP process itself. As this work continues staff is recommending that the GTEC Board use the 08/09 TIP projects as the basis for it 09/10 TIP. Action: Motion by Aldridge, seconded by Geiselbrecht to accept the TIP list as presented. ApprovedApprovedApprovedApproved 4444----0000----3333 ((((SalazarSalazarSalazarSalazar,,,, SansingSansingSansingSansing &&&& Gibbs absentGibbs absentGibbs absentGibbs absent)))) Consideration and possible action on Overall Transportation Plan Amendment to adopt Williamson H. County SH 29 West typical section and grade separation and ramp layout -- Edward G. Polasek Discussion: Brainard requested that this item be brought back to the regular February meeting. Motion by Aldridge, seconded by Geiselbrecht to adjourn. ApprovedApprovedApprovedApproved 4-0-34-0-34-0-34-0-3 ((((SalazarSalazarSalazarSalazar,,,, SansingSansingSansingSansing &&&& Gibbs absentGibbs absentGibbs absentGibbs absent)))) Adjournment The meeting was adjourned at 02:00 PM. Approved :Attest: _______________________________________________ Keith Brainard - Chair Riki Salazar - Secretary