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Home My WebLink AboutGTAB_Agenda&Minutes_2008Notice of Meeting of the Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Monday, December 8, 2008 The Georgetown Transportation Advisory Board will meet on Monday, December 8, 2008 at 01:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Advisory Board Members: Keith Brainard - Chair, John Aldridge - Vice Chair, Ricki Salazar - Secretary, Gabe Sansing, Harry Gibbs, Lynn Williams, Tina Geiselbrecht Georgetown Transportation Advisory Board regular meetings are held on the second Monday of each month at 1:00 PM. Call to Order at 01:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. No items have been submitted for consideration by the GTAB Board for the month ofNo items have been submitted for consideration by the GTAB Board for the month ofNo items have been submitted for consideration by the GTAB Board for the month ofNo items have been submitted for consideration by the GTAB Board for the month of DecemberDecemberDecemberDecember.... ThereforeThereforeThereforeTherefore,,,, no meeting will be heldno meeting will be heldno meeting will be heldno meeting will be held.... Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2008, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Monday, December 8, 2008 The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Monday , December 8, 2008 presiding. Board Members Present: Board Members Absent: Staff Present: Minutes Regular Meeting Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. No items have been submitted for consideration by the GTAB Board for the month ofNo items have been submitted for consideration by the GTAB Board for the month ofNo items have been submitted for consideration by the GTAB Board for the month ofNo items have been submitted for consideration by the GTAB Board for the month of DecemberDecemberDecemberDecember.... ThereforeThereforeThereforeTherefore,,,, no meeting will be heldno meeting will be heldno meeting will be heldno meeting will be held.... Adjournment The meeting was adjourned at 10:30 PM. Approved :Attest: _______________________________________________ Board Member Name Secretary Notice of Meeting of the Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Monday, November 10, 2008 The Georgetown Transportation Advisory Board will meet on Monday, November 10, 2008 at 01:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Advisory Board Members: Keith Brainard - Chair, John Aldridge - Vice Chair, Ricki Salazar - Secretary, Gabe Sansing, Harry Gibbs, Lynn Williams, Tina Geiselbrecht Georgetown Transportation Advisory Board regular meetings are held on the second Monday of each month at 1:00 PM. Call to Order at 01:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to approve the minutes from regular GTAB Board meeting held on A. October 13, 2008. -- Jana Kern Discussion and possible action regarding the Project Progress Report and time lines. -- Joel Weaver, B. Tom Benz GTAB Projects:GTEC Projects: 2007 Street RehapLakeway Drive Overpass Rock Street ExtensionSoutheast Arterial 1 College Street BridgeSouthwest Bypass Williams Drive WideningNorthwest Blvd Overpass Consideration and possible recommendation to approve the Advance Funding Agreement (AFA) C. with the Texas Department of Transportation (TxDOT) for the widening of Williams Drive, also known as RM 2338, from DB Woods Drive to FM 3405. -- Bill Dryden/Tom Benz Consideration and possible recommendation to approve an Assignment and Assumption Agreement D. with Williamson County for the widening of Williams Drive, also know as RM 2338, from DB Wood Drive to FM 3405. -- Bill Dryden/Tom Benz Discussion on the results of the 2008 Bond Election and future schedule/action. -- Jim Briggs/ Micki E. Rundell Discussion and possible direction to staff concerning update process for the Georgetown Overall F. Transportation Plan. -- Ed Polasek Discuss and receive information concerning a developer’s request for City funding participation in G. the installation of a traffic signal as part of the Two Rivers Development at the intersection of Austin Avenue, San Gabriel Village Drive and the proposed driveway for the Development. -- Keith Brainard Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2008, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Monday, November 10, 2008 The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Monday , November 10, 2008 presiding. Board Members Present: Keith Brainard - Chair, John Aldridge - Vice Chair, Ricki Salazar - Secretary, Gabe Sansing, Lynn Williams, Tina Geiselbrecht Board Members Absent: Harry Gibbs Staff Present: Paul Brandenburg, Jim Briggs, Jana Kern, Tom Benz, Bill Dryden, Micki Rundell, Ed Polasek, Peggy Leatherman OTHERS PRESENT: Bruce Barton - Omni Projects, Inc., Joe Savage & Tom Haynie - Haynie Consulting, Dennis Busch - Citizen, Bill Caffey - Klotz Associates, Sonny Kretzschmar & Jeff Curren - HDR Engineering, Inc. Minutes Regular Meeting Mr. Keith Brainard called the regular GTAB Board Meeting order on Monday, November 10, 2008 at 1:30 P.M. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to approve the minutes from regular GTAB Board meeting held on A. October 13, 2008. -- Jana Kern Discussion: None Action: Motion by Aldridge, seconded by Geiselbrecht to approve the minutes as present. Approved 5-0-2 (Harry Gibbs absent & Gabe Sansing absent for this vote only) Discussion and possible action regarding the Project Progress Report and time lines. -- Joel Weaver, B. Tom Benz GTAB Projects: 2007 Street Rehap:Construction to begin this month. Rock Street Extension: Working on ROW. College Street Bridge: Project on January 2009 letting schedule for TxDOT Williams Drive Widening: County wants to bid project by end of January 2009 GTEC Projects: Lakeway Drive Overpass - TxDOT going forward with ROW acquisition and utility relocation Southeast Arterial 1 - 90% schematic design complete. ROW process continues Southwest Bypass - Met with HDR to address project scope and define tasks. Northwest Blvd. Overpass - Bill Caffey of Klotz & Associates, gave the Board a power point presentation Action: None Consideration and possible recommendation to approve the Advance Funding Agreement (AFA) C. with the Texas Department of Transportation (TxDOT) for the widening of Williams Drive, also known as RM 2338, from DB Woods Drive to FM 3405. -- Bill Dryden/Tom Benz Discussion: Dryden stated The City went to CAMPO to request federal dollars to fund the Williams Drive widening project. CAMPO allocated funds in the amount of $8,828,900.00. The funding is a reimbursement through TxDOT for construction costs. Brainard asked what is the total cost of the project? Rundell stated $22M is the total cost - $8.8 from CAMPO, $8.8 from the City. Sansing asked what the County portion is and Rundell said 35%. This is an agreement to receive the money. There is also a $500 process fee with TxDOT. Action: Motion by Geiselbrecht, seconded by Sansing to approve the Advance Funding Agreement with TxDOT in the amount of $8,828,900.00, with the $500 direct cost fee. Approved 6-0-1 (Gibbs absent) Consideration and possible recommendation to approve an Assignment and Assumption Agreement D. with Williamson County for the widening of Williams Drive, also know as RM 2338, from DB Wood Drive to FM 3405. -- Bill Dryden/Tom Benz Discussion: Dryden stated that the City and Williamson County mutually desire to construct improvements to widen and expand a portion of Williams Drive from DB Wood Drive to FM 3405. The City has applied to the CAMPO for funding under the STP-MM. Under the STP-MM program, CAMPO allocated funding in the amount of $8,828,900.00. This funding is a reimbursement through TxDOT for construction costs and is conveyed to the City through an AFA with TxDOT. The Assignment and Assumption Agreement provides that the moneys received from CAMPO through TxDOT shall be expended for the Project before other moneys from either the City or the County are applied. Upon signing by the City, the Assignment and Assumption Agreement will be returned to Williamson County for final execution. Action: Motion by Sansing, seconded by Geiselbrecht to approve the Assignment and Assumption Agreement with Williamson County for the widening of Williams Drive. Approved 6-0-1 (Gibbs absent) Discussion on the results of the 2008 Bond Election and future schedule/action. -- Jim Briggs/ Micki E. Rundell Discussion: Rundell and Briggs explained what the passing of the 2008 Bonds means to the City. Brainard asked for a list of projects that were in the 2008 Bond to be reviewed at the January 2009 GTAB meeting. Action: None Discussion and possible direction to staff concerning update process for the Georgetown Overall F. Transportation Plan. -- Ed Polasek Discussion: Polasek stated that at the last Board meeting an update was given on were we are on the OTP. In short there has been a revision to the street network and model and two new areas on the plan 1) bicycle & sidewalks, 2) new urban design for street standards. Polasek stated that with the revisions along with the new areas, staff felt that we will need a new Request for Qualifications (RFQ). Would like to select a steering committee and a selection committee, have public involvement. Brainard asked who are you planning on having on these committees. Polasek stated that on the selection committee - A member from Council, possible the Mayor, GTAB Board, Transportation Division, Finance, and Purchasing no more than 5 to 6 people. Brainard suggested John Aldridge and Tina Geiselbrecht from the GTAB Board . If the Board would like to have a Steering Committee that committee would consist of County, TxDOT and some local transportation agencies. Geiselbrecht asked what was staff looking at as a time line. Polasek stated 12 - 18 months. For the RFQ? We would be looking at possibly February 2009. Action: Motion by Williams, seconded by Aldridge to direct staff to pursue the RFQ, create a Selection Committee with members being from GTAB Board, Transportation Division, Council - possibly the Mayor, Finance & Purchasing. Approved 6-0-1 (Gibbs absent) Discuss and receive information concerning a developer’s request for City funding participation in G. the installation of a traffic signal as part of the Two Rivers Development at the intersection of Austin Avenue, San Gabriel Village Drive and the proposed driveway for the Development. -- Keith Brainard This item was pulled by Anna Martin of HDR. Mr. Bruce Barton, of Omni Projects, Inc./Longhorn Junction, stated that they discussed the alternative route -FM 1460 - with TxDOT at length with this going all the way to downtown Austin. There was one issue with access and I believe that can be resolved and we can make our project work with that design. Brainard asked being the representative for the Longhorn Project, you are saying that Longhorn does not have an issue with the TxDOT proposal for FM 1460. Mr. Barton stated that is correct, we are going to make that work. Our Transportation Engineers and our group, worked extensively with TxDOT all the way to the Chief Engineer. Even the movement of the ROW. Motion by Sansing, seconded by Aldridge to adjourn . Approved 6-0-1 (Gibbs absent) Adjournment The meeting was adjourned at 02:50 PM. Approved :Attest: _______________________________________________ Keith Brainard - Chair Ricki Salazar - Secretary Notice of Meeting of the Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Monday, October 13, 2008 The Georgetown Transportation Advisory Board will meet on Monday, October 13, 2008 at 01:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Advisory Board Members: Keith Brainard - Chair, John Aldridge - Vice Chair, Ricki Salazar - Secretary, Gabe Sansing, Harry Gibbs, Lynn Williams, Tina Geiselbrecht Georgetown Transportation Advisory Board regular meetings are held on the second Monday of each month at 1:00 PM. Call to Order at 01:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to approve the minutes from the special Board meeting held on A. July 22, 2008. -- Jana Kern Discussion and possible action regarding the Project Progress Report and time lines (including but B. not limited to items listed). -- Joel Weaver, Tom Benz Discussion regarding the Southwest Bypass Project. -- Paul BrandenburgC. Consideration and possible recommendation to approve a Master Services Agreement with Kasberg, D. Patrick & Associates, LP of Georgetown, Texas, for professional engineering services. -- Bill Dryden, Tom Benz Consideration and possible recommendation to award a contract to Joe Bland Construction, LP, of E. Austin, Texas, for the 2008 Street Rehabilitation Phase II in the amount of $2,692,431.00. -- Bill Dryden, Tom Benz Discussion and possible direction to staff concerning update process for the Georgetown Overall F. Transportation Plan. -- Ed Polasek Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2008, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Monday, October 13, 2008 The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Monday , October 13, 2008 presiding. Board Members Present: Keith Brainard - Chair, John Aldridge - Vice Chair, Lynn Williams, Tina Geiselbrecht Board Members Absent: Ricki Salazar, Gabe Sansing, Harry Gibbs Staff Present: Paul Brandenburg, Jana Kern, Tom Benz, Lori Lankford, Bill Dryden, Ed Polasek, Peggy Leatherman, OTHERS PRESENT: Bill Sattler - City of Georgetown Council Member, Rebecca Bray - Klotz Associates Minutes Regular Meeting Mr. Keith Brainard called the regular GTAB Board meeting to order on Monday, October 13, 2008 at 1: 01 p.m. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to approve the minutes from the special Board meeting held on A. July 22, 2008. -- Jana Kern Discussion: Brainard stated that in Item "D" under discussion .......published a Request for Proposals... should be changed to Request for Qualifications.... Action: Motion by Aldridge, seconded by Williams to approve the minutes with stated amendment to Item "D" discussion. Approved 4-0-3 (Gabe Sansing, Ricki Salazar, Harry Gibbs) Mr. Brainard requested that Board moved to Item "C". Discussion and possible action regarding the Project Progress Report and time lines (including but B. not limited to items listed ). -- Joel Weaver, Tom Benz Discussion: Benz presented the Project Progress Report: 2007 Street Rehab Phase II : No change Blue Hole Rd & Trail Project: Construction is just about finished College Street Bridge: Public Meeting was held and this project is on the January Letting schedule. Williams Drive Widening: No change Rock Street Extension: Staff is working on ROW issues Northwest Blvd Overpass: Currently working on schematic design and coordination with TxDOT. Action: None Discussion regarding the Southwest Bypass Project. -- Paul BrandenburgC. Discussion: Brainard stated that this item was add to the agenda following a City Council approval of funding for an engineering project pertaining to Southwest Bypass. Brainard stated that he voted against this item at Council - not that he is against the project but had questions concerning the process that got this project to Council and submitted/asked several questions to Jim Briggs and Paul Brandenburg. Brandenburg stated that the GTAB Board was created and held its first meeting in December 2005, before that time there was only the Georgetown Transportation Enhancement Corporation (GTEC) Board and that all road projects went through the GTEC Board. Therefore by the time GTAB began there were several projects already on the Overall Transportation Plan (OTP) - Southwest Bypass being one of them. An overview/history of the Southwest Bypass Project was given to the Board. It was requested that staff bring back to the November GTAB meeting a holistic picture of this entire project - SH29 to SH29 - and a brief historical timeline listing the major events that have occurred in this project. Action: Motion by Aldridge, seconded by Williams to request staff bring back a timeline study along with all of the approvals and show a holistic picture of the entire Southwest Bypass Project. Approved 4-0-3 (Sansing, Salazar, Gibbs absent) Consideration and possible recommendation to approve a Master Services Agreement with Kasberg, D. Patrick & Associates, LP of Georgetown, Texas, for professional engineering services. -- Bill Dryden, Tom Benz Discussion: Dryden stated that this MSA contains the basic terms governing the relationship between the City and the engineer. The MSA would have a term of one year, renewable for up to four additional terms. During the contract term, the City could issue Task Orders to the engineering firm for specific projects. Approval of the MSA is not a guarantee of work, but approval of the MSA allows for Task Orders to be issued in an expeditious way that will allow for efficient project management. Action: Motion by Geiselbrecht, seconded by Aldridge to approve a Master Services Agreement with Kasberg, Patrick & Associates, LP of Georgetown, Texas, for professional engineering services. Approved 4-0-3 (Sansing, Salazar, Gibbs absent) Consideration and possible recommendation to award a contract to Joe Bland Construction, LP, of E. Austin, Texas, for the 2008 Street Rehabilitation Phase II in the amount of $2,692,431.00. -- Bill Dryden, Tom Benz Discussion: Dryden that this is Phase II of the 2008 Street Rehabilitation. The streets identified for rehabilitation include Main Street (University to 21st Street), Ash Street (15th to 18th), Mimosa Street (16th to 18th), 8th Street (Myrtle to College), Park Lane (Clay St. to Central), Central Drive (Park Lane to NW Blvd), 10th Street (RR to MLK) and Luther Drive at Rockcrest. It was asked if the residents will be notified when this process is to begin on their street and the response was yes. To date we have held a public meeting and door hangers will be placed at each residents. It was also suggested that staff try to contract Home Owners Associations. Action: Motion by Aldridge, seconded by Geiselbrecht to award a contract to Joe Bland Construction, LP, of Austin, Texas, for the 2008 Street Rehabilitation Phase II in the amount of $2,692,431.00. Approved 4-0-3 (Sansing, Salazar, Gibbs absent) Discussion and possible direction to staff concerning update process for the Georgetown Overall F. Transportation Plan. -- Ed Polasek Discussion: Polasek gave the Board a presentation on the Overall Transportation Plan. Action: None Moved to item "B" Motion by Aldridge, seconded by Williams to adjourn meeting. Approved 4-0-3 (Sansing, Salazar, Gibbs absent) Adjournment The meeting was adjourned at 02:15 PM. Approved :Attest: _______________________________________________ Board Member Name Secretary Notice of Meeting of the Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Monday, September 8, 2008 The Georgetown Transportation Advisory Board will meet on Monday, September 8, 2008 at 01:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Advisory Board Members: Keith Brainard - Chair, John Aldridge - Vice Chair, Ricki Salazar - Secretary, Gabe Sansing, Harry Gibbs, Lynn Williams, Tina Geiselbrecht Georgetown Transportation Advisory Board regular meetings are held on the second Monday of each month at 1:00 PM. Call to Order at 01:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. No items have been submitted for consideration by the GTAB Board for the month ofNo items have been submitted for consideration by the GTAB Board for the month ofNo items have been submitted for consideration by the GTAB Board for the month ofNo items have been submitted for consideration by the GTAB Board for the month of SeptemberSeptemberSeptemberSeptember.... ThereforeThereforeThereforeTherefore,,,, no meeting will be heldno meeting will be heldno meeting will be heldno meeting will be held.... Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2008, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Monday, September 8, 2008 The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Monday , September 8, 2008 presiding. Board Members Present: Board Members Absent: Staff Present: Minutes Regular Meeting Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. No items have been submitted for consideration by the GTAB Board for the month ofNo items have been submitted for consideration by the GTAB Board for the month ofNo items have been submitted for consideration by the GTAB Board for the month ofNo items have been submitted for consideration by the GTAB Board for the month of SeptemberSeptemberSeptemberSeptember.... ThereforeThereforeThereforeTherefore,,,, no meeting will be heldno meeting will be heldno meeting will be heldno meeting will be held.... Adjournment The meeting was adjourned at 10:30 PM. Approved :Attest: _______________________________________________ Board Member Name Secretary Notice of Meeting of the Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Monday, August 11, 2008 The Georgetown Transportation Advisory Board will meet on Monday, August 11, 2008 at 01:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Advisory Board Members: Keith Brainard - Chair, John Aldridge - Vice Chair, Ricki Salazar - Secretary, Gabe Sansing, Harry Gibbs, Lynn Williams, Tina Geiselbrecht Georgetown Transportation Advisory Board regular meetings are held on the second Monday of each month at 1:00 PM. Call to Order at 01:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. No items have been submitted for consideration by the GTAB Board for the month ofNo items have been submitted for consideration by the GTAB Board for the month ofNo items have been submitted for consideration by the GTAB Board for the month ofNo items have been submitted for consideration by the GTAB Board for the month of AugustAugustAugustAugust.... ThereforeThereforeThereforeTherefore,,,, no meeting will be heldno meeting will be heldno meeting will be heldno meeting will be held.... Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2008, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Monday, August 11, 2008 The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Monday , August 11, 2008 presiding. Board Members Present: Board Members Absent: Staff Present: Minutes Regular Meeting Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. No items have been submitted for consideration by the GTAB Board for the month ofNo items have been submitted for consideration by the GTAB Board for the month ofNo items have been submitted for consideration by the GTAB Board for the month ofNo items have been submitted for consideration by the GTAB Board for the month of AugustAugustAugustAugust.... ThereforeThereforeThereforeTherefore,,,, no meeting will be heldno meeting will be heldno meeting will be heldno meeting will be held.... Adjournment The meeting was adjourned at 10:30 PM. Approved :Attest: _______________________________________________ Board Member Name Secretary Notice of Meeting of the Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Special Session Tuesday, July 22, 2008 The Georgetown Transportation Advisory Board Special Session will meet on Tuesday, July 22, 2008 at 05:00 PM in the Council Chambers Conference Room, located at northeast corner of Seventh and Main Streets, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Advisory Board Special Session Members: Keith Brainard - Chair, John Aldridge - Vice Chair, Ricki Salazar - Secretary, Gabe Sansing, Harry Gibbs, Lynn Williams, Tina Geiselbrecht Call to Order at 05:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to approve the minutes from the regular Board meeting held on A. May 12, 2008. -- Jana Kern Discussion and possible action regarding the Project Progress Report and time lines (including but B. not limited to items listed). -- Joel Weaver, Tom Benz Consideration and possible recommendation for award of construction contract to EBC Construction, C. LLC, of Manor, Texas, for the construction of Leander Street (18th Street to 22nd Street) and 22nd Street (from 452 ft west of Leander Street to Austin Ave) in an amount of $382,359.00. -- Bill Dryden, Tom Benz Consideration and possible recommendation to approve a Master Services Agreement with D. Kimley-Horn & Associates, Inc., of Austin, Texas, for professional engineering services. -- Bill Dryden, Tom Benz Consideration and possible recommendation to approve a Task Order #1 with Kimley-Horn & E. Associates, Inc., of Austin Texas, pursuant to the terms of the Master Services Agreement, for professional services related to the development of a Road Impact Fee Program for an amount of $114,500.00.-- Bill Dryden, Tom Benz Consideration and possible recommendation to award a construction contract to Aaron Concrete F. Contractors, LP, of Austin, Texas, for the construction of Blue Hole Restoration Project in an amount of $98,752.50. -- Bill Dryden, Tom Benz Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2008, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Special Session Tuesday, July 22, 2008 The Georgetown Transportation Advisory Board Special Session of the City of Georgetown, Texas, met on Tuesday , July 22, 2008 presiding. Board Members Present: Keith Brainard - Chair, Ricki Salazar - Secretary, Gabe Sansing, Lynn Williams, Tina Geiselbrecht Board Members Absent: John Aldridge , Harry Gibbs Staff Present: Micki Rundell, Jana Kern, Tom Benz, Bill Dryden, Mark Miller, Peggy Leatherman, Marsha Iwers OTHERS PRESENT: Bill Sattler - City of Georgetown Council-member Minutes Regular Meeting Mr. Keith Brainard call the Special GTAB Board meeting to order on Tuesday, July 22, 2008 at 5:00 p.m. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to approve the minutes from the regular Board meeting held on A. May 12, 2008. -- Jana Kern Discussion: None Action: Motion by Sansing, seconded by Williams to approve minutes as presented Approved 5-0 (John Aldridge & Harry Gibbs absent) Discussion and possible action regarding the Project Progress Report and time lines (including but B. not limited to items listed). -- Joel Weaver, Tom Benz Discussion: Benz presented the progress report: Rock Street Extension: Seeking TCEQ approval for use of Modular Wetland or similar treatment method on project . 2007 Street Rehab : Neighborhood meeting is scheduled for July 29, 2008. Bid opening is scheduled for August 1, 2008. Blue Hole Rd & Trail: Bid opening was on July 16, 2008. Will be discussed on Item "F" of this agenda. Williams Drive Widening : Engineering is about 95% complete. Discussions are ongoing to finalize the Memorandum of Understanding (MOU), Inter Local Agreement and Tree Ordinance issues with Williamson County. College Street Bridge : Project now on certified August 2008 letting schedule. Action: None Consideration and possible recommendation for award of construction contract to EBC Construction, C. LLC, of Manor, Texas, for the construction of Leander Street (18th Street to 22nd Street) and 22nd Street (from 452 ft west of Leander Street to Austin Ave) in an amount of $382,359.00. -- Bill Dryden, Tom Benz Discussion: Dryden stated that the proposed project went out for bid in three parts - Part A/General Items, Part B/Leander Street Reconstruction Items and Part C/22nd Street Reconstruction items. Kasberg, Patrick & Associates, LP, project engineer, has reviewed the current work load and construction history of the apparent low bidder, EBC Construction, LLC and believes EBC Construction, LLC is qualified to construct this project. Action: Motion by Salazar, seconded by Williams to award a construction contract to EBC Construction, LLC, of Manor, Texas, for the construction of Leander Street (18th Street to 22nd Street) and 22nd Street (from 452 ft west of Leander Street to Austin Ave) in an amount of $382,359.00. Approved 5-0 (Aldridge & Gibbs absent) Consideration and possible recommendation to approve a Master Services Agreement with D. Kimley-Horn & Associates, Inc., of Austin, Texas, for professional engineering services. -- Bill Dryden, Tom Benz Discussion: Dryden stated that Council directed Staff to pursue developing a Road Impact Fee Program. Pursuant to that direction, Staff developed and published a Request for Qualification and received Statements of Qualifications (SOQ) from two firms, Duncan Associates, Inc., and Kimley-Horn and Associates, Inc., both with offices in Austin. The SOQs were evaluated by a team consisting of representatives from Finance, Planning, Purchasing, Transportation and Systems Engineering. After reviewing the qualifications statements and interviewing each firms, staff has selected Kimley Horn and Associates, Inc., as the best qualified firm. Approval of the MSA is not a guarantee of work, but approval of the MSA allows for Task Orders to be issued in an expeditious way that will allow for efficient project management. Action: Motion by Sansing, seconded by Geiselbrecht to approve a Master Services Agreement with Kimley-Horn & Associates, Inc., of Austin, Texas, for professional engineering services. Approved 5-0 (Aldridge & Gibbs absent) Consideration and possible recommendation to approve a Task Order #1 with Kimley-Horn & E. Associates, Inc., of Austin Texas, pursuant to the terms of the Master Services Agreement, for professional services related to the development of a Road Impact Fee Program for an amount of $114,500.00.-- Bill Dryden, Tom Benz Discussion: Dryden stated that this task order #1 defines the scope of work, schedule, etc., for developing the Road Impact Fee Program. The four defined major tasks for this Program are as follows: Task 1 – Land Use Assumptions, Task 2 – Roadway Impact Fee Analysis, Task 3 – Public Hearings and Approval and Task 4 – Rough Proportionality Policy Development. Action: Motion by Geiselbrecht, seconded by Salazar to approve a Task Order #1 with Kimley-Horn & Associates, Inc., for professional services related to the development of a Road Impact Fee Program for an amount of $114,500.00. Approved 5-0 (Aldridge & Gibbs absent) Consideration and possible recommendation to award a construction contract to Aaron Concrete F. Contractors, LP, of Austin, Texas, for the construction of Blue Hole Restoration Project in an amount of $98,752.50. -- Bill Dryden, Tom Benz Discussion: Dryden stated that four bids were received and reviewed by Baker-Aicklen & Associated, Inc. and the apparent low bidder was Aaron Concrete Contractors of Austin, Texas. Baker-Aicklen also reviewed the current workload and construction history of Aaron Concrete and they believe Aaron Concrete Contractors are qualified to construct this project. Action: Motion by Sansing, seconded by Salazar to award a construction contract to Aaron Concrete Contractors, LP for the construction of Blue Hole Restoration Project in an amount of $98,752.50. Approved 5-0 (Aldridge & Gibbs absent) Motion by Sansing, seconded by Salazar to adjourn. Approved 5-0 (Aldridge & Gibbs absent) Adjournment The meeting was adjourned at 05:20 PM. Approved :Attest: _______________________________________________ Keith Brainard - Chair Ricki Salazar - Secretary Notice of Meeting of the Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Monday, July 14, 2008 The Georgetown Transportation Advisory Board will meet on Monday, July 14, 2008 at 01:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Advisory Board Members: Keith Brainard - Chair, John Aldridge - Vice Chair, Ricki Salazar - Secretary, Gabe Sansing, Harry Gibbs, Lynn Williams, Tina Geiselbrecht Georgetown Transportation Advisory Board regular meetings are held on the second Monday of each month at 1:00 PM. Call to Order at 01:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. No items have been submitted for consideration by the GTAB Board for the month ofNo items have been submitted for consideration by the GTAB Board for the month ofNo items have been submitted for consideration by the GTAB Board for the month ofNo items have been submitted for consideration by the GTAB Board for the month of JulyJulyJulyJuly.... ThereforeThereforeThereforeTherefore,,,, no meeting will be heldno meeting will be heldno meeting will be heldno meeting will be held.... Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2008, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Monday, July 14, 2008 The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Monday , July 14, 2008 presiding. Board Members Present: Board Members Absent: Staff Present: Minutes Regular Meeting Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. No items have been submitted for consideration by the GTAB Board for the month ofNo items have been submitted for consideration by the GTAB Board for the month ofNo items have been submitted for consideration by the GTAB Board for the month ofNo items have been submitted for consideration by the GTAB Board for the month of JulyJulyJulyJuly.... ThereforeThereforeThereforeTherefore,,,, no meeting will be heldno meeting will be heldno meeting will be heldno meeting will be held.... Adjournment The meeting was adjourned at 10:30 PM. Approved :Attest: _______________________________________________ Board Member Name Secretary Notice of Meeting of the Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Monday, June 9, 2008 The Georgetown Transportation Advisory Board will meet on Monday, June 9, 2008 at 01:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Advisory Board Members: Keith Brainard - Chair, John Aldridge - Vice Chair, Ricki Salazar - Secretary, Gabe Sansing, Harry Gibbs, Lynn Williams, Tina Geiselbrecht Georgetown Transportation Advisory Board regular meetings are held on the second Monday of each month at 1:00 PM. Call to Order at 01:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. No items have been submitted for consideration by the GTAB Board for the month ofNo items have been submitted for consideration by the GTAB Board for the month ofNo items have been submitted for consideration by the GTAB Board for the month ofNo items have been submitted for consideration by the GTAB Board for the month of JuneJuneJuneJune.... ThereforeThereforeThereforeTherefore,,,, no meeting will be heldno meeting will be heldno meeting will be heldno meeting will be held.... Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2008, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Monday, June 9, 2008 The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Monday , June 9, 2008 presiding. Board Members Present: Board Members Absent: Staff Present: Minutes Regular Meeting Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. No items have been submitted for consideration by the GTAB Board for the month ofNo items have been submitted for consideration by the GTAB Board for the month ofNo items have been submitted for consideration by the GTAB Board for the month ofNo items have been submitted for consideration by the GTAB Board for the month of JuneJuneJuneJune.... ThereforeThereforeThereforeTherefore,,,, no meeting will be heldno meeting will be heldno meeting will be heldno meeting will be held.... Adjournment The meeting was adjourned at 10:30 PM. Approved :Attest: _______________________________________________ Board Member Name Secretary Notice of Meeting of the Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Monday, May 12, 2008 The Georgetown Transportation Advisory Board will meet on Monday, May 12, 2008 at 01:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Advisory Board Members: Keith Brainard - Chair, John Aldridge - Vice Chair, Ricki Salazar - Secretary, Gabe Sansing, Harry Gibbs, Lynn Williams, Tina Geiselbrecht Georgetown Transportation Advisory Board regular meetings are held on the second Monday of each month at 1:00 PM. Call to Order at 01:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to approve the minutes from the regular Board meeting held on A. April 14, 2008. -- Jana Kern Discussion and possible action regarding the Project Progress Report and timelines (including but not B. limited to items listed). -- Joel Weaver/Tom Benz Consideration and possible recommendation to approve Task Order No. 4 with Baker-Aicklen & C. Associates, Inc., pursuant to the terms of the Master Services Agreement, for professional services related to the Blue Hole Roadway Flood Damage Reconstruction Project, Final Engineering Design and Construction Administration for an amount of $90,000.00. -- Bill Dryden, Tom Benz Consideration and possible recommendation to approve a Master Services Agreement with Fugro D. Consulting, Inc., of Austin, Texas, for professional engineering services. -- Bill Dryden/Tom Benz Consideration and possible recommendation to approve Task Order No. 1 with Fugro Consulting, E. Inc., pursuant to the terms of the Master Services Agreement, for professional services related to the Pavement Management Data Collection and Evaluation, Capital Improvement Plan Development and Street Cut Permitting Policy Development Project for an amount of $149,560.00 -- Bill Dryden/Tom Benz Consideration and possible action on Georgetown Transportation Advisory Board ranking & F. prioritization of 2008 Road Bond Project List. -- Ed Polasek/Bill Dryden Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2008, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Monday, May 12, 2008 The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Monday , May 12, 2008 presiding. Board Members Present: Keith Brainard - Chair, John Aldridge - Vice Chair, Gabe Sansing, Lynn Williams Board Members Absent: Tina Geiselbrecht, Harry Gibbs, Ricki Salazar Staff Present: Paul Brandenburg, Jana Kern, Tom Benz, Micki Rundell, Bill Dryden, Mark Miller, Ed Polasek, Joel Weaver, Mike Stasny, Others Presented: Jim Clarno - Baker-Aicklen & Associates Inc., Dennis Busch - Citizen Minutes Regular Meeting Mr. Keith Brainard Called the regular GTAB meeting to order on May 12, 2008 at 1:24 p.m. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to approve the minutes from the regular Board meeting held on A. April 14, 2008. -- Jana Kern Discussion: None Action: Motion by Aldridge, seconded by Williams to approve minutes as presented. Approved 4-0 (Tina Geiselbrecht, Harry Gibbs, & Ricki Salazar absent) Discussion and possible action regarding the Project Progress Report and timelines (including but not B. limited to items listed). -- Joel Weaver/Tom Benz Discussion: Weaver stated from Mr. Brainard's request I will only discuss items that have changes. Board members will still be receiving all projects. 2007 Street Rehab - Phase I: Working in the San Gabriel Heights area. Will be moving on to The east side of town then to Berry Creek to work on the curbing. Phase II: Final design has been submitted for review. Blue Hole Road & Trail: Preliminary Engineering is about 90% complete. Survey & ROW is complete. Further discussion in item "C". Oak Tree Bridge : Task order was approved in April 2008. Meeting scheduled to firm up final design. Rock Street Extension : Final design underway, meeting with property owner scheduled. College Street Bridge : Final design has been submitted and mylars are being produced. Bill Dryden stated that TxDOT is getting all of the final designs done for the August 2008 letting. Staff is looking for a motion for the removal of a Heritage Oak Tree – 39” Live Oak. Engineering has tried to realign the road way but there is an eight foot embankment which prohibits vertical and horizontal realignment of the roadway to avoid the tree. Sansing asked if this was the tree in front of Parks. It was stated that this tree is located closer to the proposed traffic circle/River Haven Nursing Home. Staff was informed that it could cost up to $60,000.00 to move this tree with no guarantees that it will survive. Dryden stated that this item was taken to the Parks & Recreation Board on May 8, 2008, Mathis made a motion that the city construction project of the bridge be permitted to remove the tree with good faith replacement of disease resistant trees and shrubs and Owens seconded the motion and it passed by unanimous vote. Benz also stated with additional funds for landscaping around the bridge. Sansing stated that he is most defiantly against the removal of this Heritage Oak Tree. Sansing also stated that there is plenty of ways to get around this tree. Benz informed the Board that with the removal of this tree we are saving two very large Pecan Trees. Staff has discussed this with our staff arborist and the consensus was to save the two Pecan trees. Sansing stated that the life span of a Pecan tree is about 50 years and the life span of the Heritage Oak is about 500 years. Sansing suggests that this project get redesign. Brainard also mentioned that we are on a time line, that we need to have this in motion for an August letting. Action: Motion by Aldridge, seconded by Williams that the GTAB Board recommends the removal of the Heritage Oak Tree. Approved 3-1-3 (Brainard, Aldridge, & Williams fore, Sansing opposed, Salazar, Geiselbrecht, & Gibbs absent) Williams Drive : This project is for the widening of Williams Dr. - DB Wood/Shell Rd to Ronald Regan Blvd. This will be a jointly funded project with the Williamson County and the City of Georgetown. Utility relocations are scheduled to begin in June 2008. Action: None Consideration and possible recommendation to approve Task Order No. 4 with Baker-Aicklen & C. Associates, Inc., pursuant to the terms of the Master Services Agreement, for professional services related to the Blue Hole Roadway Flood Damage Reconstruction Project, Final Engineering Design and Construction Administration for an amount of $90,000.00. -- Bill Dryden, Tom Benz Discussion: Benz stated the City contracted with Baker -Aicklen & Associates for the preliminary engineering to determine the proposed reconstruction of the facilities at Blue Hole Park. This proposal was presented to staff on May 2, 2008. Under this task order #4, Baker-Aicklen will prepare the final design, specifications and estimates for the repairs, reconstruction and other improvements at Blue Hole Park. Benz gave a presentation and explained to the Board the six options and the cost associated with each options. Brainard asked which option did the Parks Board choose and it was stated the Parks Board chose option six - 12 foot trail with MSE slope. Action: Motion by Sansing seconded by Aldridge to recommend to have Rock Street and Scenic Drive to be cul-de-saced with no direct access through the Blue Hole Area. Approved 4-0 (Geiselbrecht, Gibbs, & Salazar absent) Consideration and possible recommendation to approve a Master Services Agreement with Fugro D. Consulting, Inc., of Austin, Texas, for professional engineering services. -- Bill Dryden/Tom Benz Discussion: Dryden stated that staff put out a request for proposal (RFP) for professional engineering services for pavement management data collection and evaluation, CIP development and street cutting permitting policy development. Two firms submitted proposals and statements of qualifications. Staff has completed their review and is recommending approval of the MSA with Fugro Consultants, Inc. Action: Motion by Sansing, seconded by Aldridge to approve a Master Services Agreement with Fugro Consulting, Inc., of Austin, Texas, for professional engineering services. Approved 4-0 (Geiselbrecht, Gibbs, & Salazar absent) Consideration and possible recommendation to approve Task Order No. 1 with Fugro Consulting, E. Inc., pursuant to the terms of the Master Services Agreement, for professional services related to the Pavement Management Data Collection and Evaluation, Capital Improvement Plan Development and Street Cut Permitting Policy Development Project for an amount of $149,560.00 -- Bill Dryden/Tom Benz Discussion: Dryden stated that under this task order, Fugro Consulting, Inc. will perform pavement condition surveys and acquisition of pavement imagery and analysis on the city's roadway network consisting of approximately 264 centerline miles of street segments, input data and analyses into the CarteGraph PAVEMENTview Plus Pavement Management System, update the overall pavement condition index score, train key staff members to be able to evaluate and input future pavement condition data into the PAVEMENTview module, develop a five-year annual roadway maintenance plan, and develop a policy for street cut permitting and management. Action: Motion by Sansing, seconded by Williams to approve Task Order #1 with Fugro Consulting, Inc for the Pavement Management Data Collection and Evaluation, CIP Development and Street Cut Permitting Policy Development Project for an amount of $149,560.00. Approved 4-0 (Geiselbrecht, Gibbs, & Salazar absent) Consideration and possible action on Georgetown Transportation Advisory Board ranking & F. prioritization of 2008 Road Bond Project List . -- Ed Polasek/Bill Dryden Discussion: Polasek stated that at the April 2008 GTAB meeting, staff was asked to bring back a recommendation for a ranking system for the projects. Therefore, the GTAB Board would come up with a ranking of projects before staff made their presentation to Council. This process started based on the rankings of about 1.5 years ago. Since then we have had projects added, some other projects shift around, and some that have been split into segments. Because of this, it was decided that the Board would go through the ranking process again. The Board members decided that they would rank the eleven projects one through eleven with one being the highest, eleven the lowest. All of the Board members turned in their scoring sheets and the results of that ranking are as follows: 1. RR 2338 (Williams Dr.), 2. FM 971, 3. FM 1460 - Sec 1 Quail Valley to Inner Loop, 4. NW Inner Loop/DB Wood Rd, 5. FM 1460 - Sec 2 Inner Loop to South of CR 166, 6. FM 1460 - Sec 3 South of CR 166 to South ETJ Limits, 7. Berry Creek Drive - Airport Rd to SH 195, 8. Airport Rd - IH35 to Lakeway Dr., 9. Airport Rd - Lakeway Dr. to Berry Creek Dr., 10. SE 1 - Maple St. to Southwestern, 11. Congestion Improvements/Reconstruction/Routing (NW Blvd/Lakeway Dr intersection, Lakeway Dr, CR 151 - Austin Ave to Inner loop NE, Inner Loop NE - FM 971 to CR 151, CR 152 - SH 130 area, Inner Loop SE - CR 110 to SH 29, SH 29 Bypass Routing Study). After staff reviewed the rankings we would like to bring to you two consideration before you make the final recommendation. 1. Reconsider final ranking of SE1, as funding and construction of improvements are underway form Southwestern to SH 130, and intersection improvements are soon to be started at the intersection of SE Inner loop and FM 1460. This project would provide funding for the gap between these two improvements. 2. Consider moving the $2.5M allocated for the SH 29 Bypass Study from the lowest ranked Congestion Improvements category and rank this project somewhere higher. Brainard asked how usefully will it be to complete FM 971 if we don't have the bridge at Northwest Blvd. Miller stated that there has been several accidents at FM 971 this is a very narrow road way. With the improvements, it will help with the connection to SH 130. We also have the Inner Loop crossing, the new bridge going in at San Gabriel Park will connect to FM 971, Cooper Elementary and Forbes Middle School exit onto FM 971. Miller feels that FM 971 is very much in need of these improvements. Brainard summarized by saying that this Board will not take a position on Williams Dr. because recommendation by Council has already been done. Move up the SE1 project to the number two spot, from the $10M that is in the Congestion Improvements/Reconstruction/Routing, remove the $2.5 M that is allocated for the SH 29 Bypass Routing Study, and move this project up to the number three spot. With the changes that Board has made the new ranking is as follows: RR 2338 is will be out side of the Boards ranking since there is already a comment to this project. 1. FM 971, 2. SE 1 - Maple Street to Southwestern, 3. SH 29 Bypass Routing Study, 4. NW Inner Loop/ DB Wood Road, 5 .FM 1460 Sec 1, 6. FM 1460 Sec 3, 7. Airport Rd. - IH 35 to Lakeway Dr., 8. Berry Creek Drive, 9. Airport Rd. - Lakeway Dr. to Berry Creek Dr. Action: Motion by Williams seconded by Sansing to approve the ranking as follows: 1. FM 971, 2. SE 1 - Maple Street to Southwestern, 3. SH 29 Bypass Routing Study, 4. NW Inner Loop/ DB Wood Road, 5 .FM 1460 Sec 1, 6. FM 1460 Sec 3, 7. Airport Rd. - IH 35 to Lakeway Dr., 8. Berry Creek Drive, 9. Airport Rd. - Lakeway Dr. to Berry Creek Dr. Williams Drive and the remaining Congestion Improvements/Reconstruction/Routing should be considered in the near future CIP projects, and FM 1460 Sec 2 is the Counties. Approved 4-0 (Geiselbrecht , Gibbs, & Salazar absent ) Motion by Sansing seconded by Aldridge to adjourn Approved 4-0 (Geiselbrecht, Gibbs, & Salazar absent) Adjournment The meeting was adjourned at 02:55 PM. Approved :Attest: _______________________________________________ Keith Brainard - Chair Ricki Salazar - Secretary Notice of Meeting of the Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Monday, April 14, 2008 The Georgetown Transportation Advisory Board will meet on Monday, April 14, 2008 at 01:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Advisory Board Members: Keith Brainard - Chair, John Aldridge - Vice Chair, Ricki Salazar - Secretary, Gabe Sansing, Harry Gibbs, Lynn Williams, Tina Geiselbrecht Georgetown Transportation Advisory Board regular meetings are held on the second Monday of each month at 1:00 PM. Call to Order at 01:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to approve the minutes from the regular Board meeting held on A. March 10, 2008. -- Jana Kern Discussion and possible action regarding the Project Progress Report and timelines (including but not B. limited to items listed). -- Joel Weaver/Tom Benz Consideration and possible recommendation to install ribbon curbs on Berry Creek Drive between C. Oak Tree Drive and St. Andrews Drive in the amount of $118,335.50. -- Mark Miller Consideration and possible recommendation to approve Task Order #3 with Steger Bizzell pursuant D. to the terms of the Master Services Agreement, for professional services related to the Oak Tree Drive Bridge Project Final Engineering Design and Construction Administration for an amount of $155,000.00. -- Bill Dryden/Tom Benz Consideration and possible recommendation for a new item to be included in the FY 2007/2008 Mid E. Year Budget Adjustments for hiring an engineering consultant to study, evaluate, and make recommendations for a Road Impact Fee program for the City in an estimated amount of $ 150,000.00.-- Bill Dryden/Tom Benz Consideration and possible recommendation on prioritizing the 2008 Road Bond Project List. -- Ed F. Polasek, Bill Dryden Presentation and possible recommendation of the 2008/2009 Georgetown Utility Systems G. Transportation and Drainage Capital Improvement Projects Plan. -- Tom Benz Consideration and possible action on 2008/09 Transportation Improvement Program. -- Ed Polasek, H. Bill Dryden Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2008, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Monday, April 14, 2008 The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Monday , April 14, 2008 presiding. Board Members Present: Keith Brainard - Chair, John Aldridge - Vice Chair, Ricki Salazar - Secretary, Gabe Sansing, Harry Gibbs, Lynn Williams, Tina Geiselbrecht (arrived at 1:11 p.m.) Board Members Absent: Staff Present: Paul Brandenburg, Jim Briggs, Jana Kern, Tom Benz, Joel Weaver, Bill Dryden, Ed Polasek, Joe Lara, Mark Miller, La'Mar Kemp OTHERS PRESENT: Perry Steger - Steger Bizzell, Eric Bollich, Aaron Nathan, & Brian VanDeWelle - Kimley-Horn & Associates Minutes Regular Meeting Mr. Keith Brainard called the regular GTAB meeting to order on Monday, April 14, 2008 at 1:02 p.m. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to approve the minutes from the regular Board meeting held on A. March 10, 2008. -- Jana Kern Discussion: None Action: Motion by Sansing, seconded by Aldridge to approve minutes as presented. Approved 6-0 (Tina Geiselbrecht absent for this vote only) Discussion and possible action regarding the Project Progress Report and timelines (including but not B. limited to items listed). -- Joel Weaver/Tom Benz Discussion: Weaver presented the Project Progress Report IH 35 Frontage Road: The only part left to complete is the upper part of Paige House Road. Southwest Bypass : A meeting was held with City Staff, HDR, TxDOT & FHWA to discuss the environmental requirements for this project. HDR is preparing a table to show differential project cost between the use of local and federal funding. Lakeway Drive Overpass : City has made the request, for TxDOT, to start the ROW and utility relocation process so when funding becomes available this project will be ready to go. Southeast Arterial 1: The section between Maple and Southwest Blvd was approved by Council and this section will be included in the bond package. 07 Street Rehab : Phase 1 - Point repair and concrete work continues. Northwest Blvd. complete, starting on Sierra Vista then will move on to San Gabriel. Phase 2- Final design submitted for final review. Oak Tree Bridge : Will be discussed in item "D" of this meeting. College Street Bridge : TxDOT is funding the construction and the City is funding the engineering. Aguirre & Fields has completed about 95% of the final design. This project is still on target for an August 2008 letting. Maple Street Realignment : This project will be going through Southwestern's campus. Staff is discussing with Steger Bizzell about the Task order for this project. Morrow Street ROW: This project will be building a road behind two businesses so a center median can be placed on Austin Ave at Morrow Street. Blue Hole Reconstruction : Preliminary Engineering about 90% completed. Action: None Consideration and possible recommendation to install ribbon curbs on Berry Creek Drive between C. Oak Tree Drive and St. Andrews Drive in the amount of $118,335.50. -- Mark Miller Discussion: Miller stated that some of the Berry Creek residents have expressed, through their Council representative, an interest in having ribbon curbs installed along Berry Creek Drive from Oak Tree Drive to St. Andrews Drive. This is scheduled as a future project but it has been requested to move this up. At the present time the majority of this section of road does not have any curbs. The ribbon curb could be installed with a change order as part of the 2007 Street Maintenance Project. Action: Motion by Sansing, seconded by Gibbs to install ribbon curbs on Berry Creek Drive between Oak Tree Drive and St. Andrews Drive in the amount of $118,335.50. Approved 5-2 (Aldridge & Salazar opposed) Consideration and possible recommendation to approve Task Order #3 with Steger Bizzell pursuant D. to the terms of the Master Services Agreement, for professional services related to the Oak Tree Drive Bridge Project Final Engineering Design and Construction Administration for an amount of $155,000.00. -- Bill Dryden/Tom Benz Discussion: Dryden stated that Steger Bizzell has presented staff with the preliminary engineering report. Staff is in agreement with recommendations and ready for final design. It was asked if the bridge would be impassable during construction. Yes, this part of the road will be completely shut down. There is a back route that will be labeled with detour signs. Action: Motion by Williams seconded by Sansing, to approve Task Order #3 with Steger Bizzell pursuant to the terms of the Master Services Agreement, for professional services related to the Oak Tree Drive Bridge Project Final Engineering Design and Construction Administration for an amount of $155,000.00. Approved 7-0 Consideration and possible recommendation for a new item to be included in the FY 2007/2008 Mid E. Year Budget Adjustments for hiring an engineering consultant to study, evaluate, and make recommendations for a Road Impact Fee program for the City in an estimated amount of $ 150,000.00.-- Bill Dryden/Tom Benz Discussion: Benz stated that this is for budgetary aspect and staff is not looking to hire a consultant at this time. Dryden introduced Eric Bollich, Aaron Nathan, & Brian VanDeWelle of Kimley-Horn & Associates. Mr. Nathan is Kimley-Horn's expert on road impact fees. At this time a power point presentation was given by Kimley-Horn. Action: Motion by Sansing, seconded by Aldridge, to forward this item on for Council approval. Approved 7-0 Consideration and possible recommendation on prioritizing the 2008 Road Bond Project List. -- Ed F. Polasek, Bill Dryden Discussion: Polasek stated that when the road bond program was initiated by the GTAB Board it was based on the ranking of projects completed by the Board and staff. Since that time projects have been added and deleted from the Road Bond Project List based on TxDOT and Williamson County funding decisions. The current projects on the 2008 Road Bond Project list have not been ranked by the GTAB Board. It was requested that the Board members rank the current projects one through eleven,with one being the highest ranking, eleven being the lowest ranking. It was also requested that the ranking sheet be turned back in by April 28, 2008. Action: Ranking sheets need to be returned to Ed Polasek or Jana Kern by April 28, 2008. Presentation and possible recommendation of the 2008/2009 Georgetown Utility Systems G. Transportation and Drainage Capital Improvement Projects Plan . -- Tom Benz Discussion: Benz started out thanking all of the staff who helped put all of the CIP presentations together. Benz then presented the Transportation & Stormwater CIP projects. There was lengthy discussions on the projects. Full version on the project by project is on tape. Action: None Consideration and possible action on 2008/09 Transportation Improvement Program. -- Ed Polasek, H. Bill Dryden Discussion: Polasek stated that this is the annual TIP process where GTAB Board passes on projects to the GTEC Board. This year because of the Bond Program and GTEC Board funding commitments, staff is not recommending sending projects forward to the GTEC for consideration in their TIP other than the current project list. This year staff is recommending the following amendments: 1.A new minor arterial from Airport Road to IH-35 Frontage Road (NWA). 2.A new collector level road from project NWA to Three Forks Ranch PUD. 3.Remove future Smith Creek Road east of NE InnerLoop (W1 and W2). The roadway runs through a floodplain and steep slopes from Inner Loop to SH 130, and a bridge structure would be required to cross SH 130 with footing back to Inner Loop because of the floodplain and terrain issues. 4.Add new future collector level roads from Blue Springs Parkway to Terra Vista MUD, and from CR 155 to Fox Drive (AN, AM and AK). 5.Add other collector level roads (“backage” roads, T2, T3 and T4)) and plan amendments (realign ultimate Bypass route, T5) that may arise from the SE1 and Bond Program discussion. 6.Adopt a new road standard/cross-section “Urban Minor Arterial”, to be used solely to “re-build” existing minor arterials in urbanized portions of the community where limited by buildings, historic structures, churches, sensitive habits and/or drainage features limit the amount of right-of-way available to build a new “Minor Arterial.” The new cross section will simply reduce the size of the median to a fourteen-foot (14’) median or continuous left turn lane, with all other elements remaining the same. Classify FM 1460, from the intersection of Quail Valley to the SE Inner Loop as an “Urban Minor Arterial”. Action: Motion by Aldridge, second by Gibbs to proceed with the Project List with the recommended amendments with two of the projects moving forward to GTEC. Approved 7-0 Motion by Aldridge, seconded by Salazar to adjourn. Approved 7-0 Adjournment The meeting was adjourned at 03:10 PM. Approved :Attest: _______________________________________________ Keith Brainard - Chair Ricki Salazar - Secretary Notice of Meeting of the Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Monday, March 10, 2008 The Georgetown Transportation Advisory Board will meet on Monday, March 10, 2008 at 01:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Advisory Board Members: Keith Brainard - Chair, Gabe Sansing, Harry Gibbs, Ricki Salazar, John Aldridge , Tina Geiselbrecht, Lynn Williams Georgetown Transportation Advisory Board regular meetings are held on the second Monday of the odd months (Jan, Mar, May, July, Sep, Nov) at 01:00 PM unless otherwise specified. Call to Order at 01:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Introduction of City Staff and GTAB Board members. -- Paul E. BrandenburgA. Board nominations and election of Vice-Chair and Secretary of the GTAB Board. -- Keith BrainardB. Consideration and possible action on the approval of the updated GTAB Bylaws. -- Paul E. C. Brandenburg Consideration and possible action to approve the minutes from the regular Board meeting held on D. January 8, 2007. -- Jana Kern Discussion and presentation regarding Road Improvement Districts and Road Impact Fees--Paul E. Brandenburg, Jim Briggs Consideration and possible action on City Council Recommended Changes to Road Bond Program. -- F. Ed Polasek, Micki Rundell Consideration and possible action on 2008/09 Transportation Improvement Program. -- Ed Polasek, G. Tom Benz Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2008, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Monday, March 10, 2008 The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Monday , March 10, 2008 presiding. Board Members Present: Keith Brainard - Chair, Gabe Sansing, Harry Gibbs, Ricki Salazar arrived at 1:02 p.m., John Aldridge , Tina Geiselbrecht, Lynn Williams Board Members Absent: ALL PRESENT Staff Present: Paul Brandenburg, Jim Briggs, Micki Rundell, Jana Kern, Mark Miller, Bill Dryden, Joel Weaver, Terri Calhoun, Ed Polasek, OTHERS PRESENT: Ms. Ellen Hughs - Citizen, Reynolds Sheldon - Barron & Alder, Rebecca Bray & Tom Williams - Wilbur Smith, Bill Sattler - Georgetown Council-member, Andrea Gonzales - Williamson County Sun, Charlie Crossfield - Sheets & Crossfield, Larry Locke - McAllister & Associates, David Patrick - KPA Engineering, Dennis Busch - Citizen Minutes Regular Meeting Mr. Keith Brainard called the regular GTAB Board meeting to order on Monday, March 10, 2008 at 1:00 p.m. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Introduction of City Staff and GTAB Board members. -- Paul E. BrandenburgA. Discussion: GTAB Board & City Staff was introduced. Action: None Ms. Salazar arrived at 1:02 p.m. Board nominations and election of Vice-Chair and Secretary of the GTAB Board. -- Keith BrainardB. Discussion: Brainard stated that he would like to start with nominations for Secretary. Action: Motion by Sansing, seconded by Gibbs to nominate Ricki Salazar as Secretary of the GTAB Board. Ms. Salazar accepted the nomination. Approved 7-0 Action: Motion by Sansing, seconded by Salazar to nominate John Aldridge as Vice Chair of the GTAB Board. Mr. Aldridge accepted the nomination. Approved 7-0 Consideration and possible action on the approval of the updated GTAB Bylaws. -- Paul E. C. Brandenburg Discussion: Brainard stated that in your packet is a copy of the Bylaws that have been modified, for our consideration, by the City Staff. The most notable change is in section 4.1 - Time and date of regular meetings. This is changing from meeting every other odd month to meeting every month. At this time Brainard entertained a motion. Action: Motion by Geiselbrecht seconded by Williams to approve the Bylaws as proposed. Discussion: Brandenburg stated that last year City staff started the process of standardizing the Bylaws for all of our City's Boards & Commissions. He also stated, with all of the road projects this Board will be looking at along with the entire transit and light rail, this would constitute meeting very month. Brandenburg also stated that if there were nothing for the agenda in any given month, we would not hold a meeting. Approved 7-0 Consideration and possible action to approve the minutes from the regular Board meeting held on D. January 8, 2007. -- Jana Kern Discussion: Brainard stated that in Item "C"/Discussion - that it appears that the water protection abatement is costing $452,365.31. This will need to be changed to read: ....so the full bridge engineer design along with the addition of the water protection abatement will be in the amount of $452,365.31. Action: Motion by Sansing seconded by Aldridge to approve the minutes with the modification to Item "C". Approved 7-0 Discussion and presentation regarding Road Improvement Districts and Road Impact Fees--Paul E. Brandenburg, Jim Briggs Discussion: Brandenburg explained that the city has many acronyms - RIDs - Road Improvement Districts, TIP (Transportation Improvement Program ), OTP (Overall Transportation Plan), and CARTS (Capital Area Rural Transportation System, just to name a few. IMPACT FEES: Currently the City of Georgetown does implement impact fees for water and wastewater improvements. At the present time, more and more Cities are looking at Road Impact Fees. What are Road Impact Fees? It is a charge imposed against new development to pay for the construction or expansion of roadways. At the present time Staff is starting work on our Road Bond Program. This program is one of the ways to fund roadways that are being built here in Georgetown. Some of these roads are being driven by new development; but at the same time, the City has lost thousands of dollars that has been rescinded by the State & Federal Government and due to this the City now is left to fund any new major roads. One of the functions of this Board is to look at the construction/funding of new roads. By implementing Road Impact Fees, this could be a funding source for some of the new roads being driven by new development. We will be bringing more information on Road Impact Fees back to this Board at a later date but this was for information only and for us to start thinking about Road Impact Fees for the City of Georgetown. ROAD IMPROVEMENT DISTRICTS (RIDs): Brandenburg stated that Mr. Charlie Crossfield of Sheets & Crossfield is here to tell you about RIDs. A definition of a road district is a defined territory of land with the special authority to issue bonds and levy property taxes for road purposes. It serves more as a financial tool than as a management tool since RIDs generally have no separate governing body, officials, or employees. A RID is, nevertheless, a separate and independent political entity with the usual powers to sue and be sued, contract and hold property. The purpose for creating a RID is to issue debt to enable financing of the construction of a road/roads. Action: None Consideration and possible action on City Council Recommended Changes to Road Bond Program. -- F. Ed Polasek, Micki Rundell Discussion: Polasek stated that from the workshop that was held on January 25, 2008, City Council directed staff to come back to GTAB Board at their March 2008 meeting to prioritize the Phase 1 & 2 projects. GTAB 2008 CONSTRUCTION COST ESTIMATE TOTALS Roadway Est CostPriority Airport Rd. (KK 1) From IH 35 To Lakeway Dr.$3,800,000 Phase 1 Airport Rd. (KK 2) From Lakeway Dr. To Berry Creek Dr.$13,700,000 Phase 1 Berry Creek Drive (KK 3) From Airport Road To SH 195$3,900,000 Phase 1 NW Inner Loop/D B Wood Rd (AH) $1,700,000 Phase 1 FM 971 $13,200,000 Phase 1 RR 2338 (Williams Drive) no data sheet$15,200,000 Phase 1 SE1 (Maple Street to Southwestern) no data sheet$6,000,000 Phase 1 FM 1460: Section 1 - From Quail Valley to Inner Loop$7,400,000 Phase 1 FM 1460: Section 2 – From Inner Loop to S.of CR 166$7,300,000 Phase 1 FM 1460: Section 3 – From S.of CR 166 to S. ETJ Limits$9,500,000 Phase 1 Congestion Improvements/Reconstruction/Routing$10,000,000 Phase 1 PHASE I TOTAL $91,700,000 CR 143 (AR)$15,100,000 Phase 2 SW Bypass (14D)$14,400,000 Phase 2 SW Bypass (16A)$11,600,000 Phase 2 PHASE II TOTAL $41,100,000 There was long discussion on funding of these projects and would there be any funding dollars from Williamson County,which construction standard would be used County vs City and Rundell explained the Debt Services Schedules.. Action: Motion by Sansing, seconded by Salazar to recommend the Road Bond Program as proposed. Approved 7-0 Consideration and possible action on 2008/09 Transportation Improvement Program. -- Ed Polasek, G. Tom Benz Discussion: Polasek stated that since the Board is going through the Road Bond process staff did not propose any major amendments to the 07/08 TIP process or projects. Staff is not recommending any additional projects to Board as GTAB projects. Staff, along with Wilbur Smith & Associates, did update some of the proposed construction costs and improved the list. Staff is recommending several amendments to the OTP as part of the annual review process. Action: The Board requested more time to review all that was presented and asked staff to bring this item back to the April 14, 2008 GTAB meeting. Motion by Aldridge, seconded by Salazar to adjourn. Approved 7-0 Adjournment The meeting was adjourned at 03:45 PM. Approved :Attest: _______________________________________________ Keith Brainard - Chair Ricki Salazar - Secretary Notice of Meeting of the Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Special Session Monday, February 11, 2008 The Georgetown Transportation Advisory Board Special Session will meet on Monday, February 11, 2008 at 01:00 PM in the Georgetown Municipal Complex, located at 300 Industrial Avenue, Georgetown, Texas If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Advisory Board Special Session Members: Charlene Mendoza - Acting Chair, Ricki Salazar - Secretary, Keith Brainard, Gabe Sansing, Harry Gibbs, Howell Jones Georgetown Transportation Advisory Board Special Session regular meetings are held on the third Monday of the odd months (Jan, Mar, May, July, Sep, Nov) at 01:00 PM unless otherwise specified. Call to Order at 01:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to approve the minutes from the regular Board meeting held on A. September 10, 2007 and the Special Board meeting held on October 1, 2007. -- Jana Kern Consideration and possible recommendation to approve a Master Services Agreement with Aguirre B. & Fields, LP for professional engineering services. --Tom Benz Consideration and possible recommendation to approve a Task Order with Aguirre & Fields, LP, C. pursuant to the terms of the Master Services Agreement, for professional services related to College Street Bridge Engineering for an amount of $497,106.41. -- Tom Benz Consideration and possible action regarding the proposed transportation road project list with D. estimated tax impact for possible recommendation to City Council for inclusion in the November 2008 City bond election. -- Micki Rundell Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2008, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Special Session Monday, February 11, 2008 The Georgetown Transportation Advisory Board Special Session of the City of Georgetown, Texas, met on Monday , February 11, 2008 presiding. Board Members Present: Charlene Mendoza - Acting Chair, Ricki Salazar - Secretary, Keith Brainard, Gabe Sansing, Harry Gibbs Board Members Absent: Howell Jones Staff Present: Paul Brandenburg, Micki Rundell, Jana Kern, Tom Benz, Bill Dryden, Mark Miller, Ed Polasek Other Present: Bill Sattler - City of Georgetown Council-member, Dawn Esche, P.E. - Aguirre & Fields, LP Minutes Regular Meeting Ms. Charlene Mendoza called the Special GTAB Board order on Monday, February 11, 2008 at 1:05 p.m. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to approve the minutes from the regular Board meeting held on A. September 10, 2007 and the Special Board meeting held on October 1, 2007. -- Jana Kern Discussion: None Action: Motion by Brainard, seconded by Salazar to approve both sets of minutes as presented. Approved 5-0 ( Howell Jones absent) Consideration and possible recommendation to approve a Master Services Agreement with Aguirre B. & Fields, LP for professional engineering services. --Tom Benz Discussion: Benz stated that this is a standard Master Services Agreement (MSA) that the City sets up with our engineers. Aguirre & Fields, LP is a structural engineering firm that we feel is highly qualified . This firm has done projects for TxDOT , City of Houston and San Antonio to name a few . The MSA will have a term of one year, and can be renewed for up to four additional terms. The approval of this MSA is not a guarantee of work, but with the approval of the MSA will allow for Task Orders to be issued in an expeditious way that will allow for efficient project management. It was asked if this agreement had been reviewed by the City's attorney.The response was yes, this MSA has been reviewed by our attorney and theirs and is agreeable to both. Action: Motion by Brainard, seconded by Gibbs to approve the Master Services Agreement with Aguirre & Fields, LP for professional engineering services. Approved 5-0 (Jones absent) Consideration and possible recommendation to approve a Task Order with Aguirre & Fields, LP, C. pursuant to the terms of the Master Services Agreement, for professional services related to College Street Bridge Engineering for an amount of $497,106.41. -- Tom Benz Discussion: Benz stated that when staff put the scope together they forgot to add in the water protection abatement; so the full bridge engineer design along with the additon of the water protection abatement will be in the amount of $452,365.31. Sansing stated that he wanted to make sure that everything with this task order is accurate. He does not want staff to come back and ask for more money. Benz stated that he felt that staff has a solid scope to complete this phase of the project. We will be coming back during the construction phase of the project. Brandenburg asked if in the future, if TxDOT gets their funding back, will TxDOT reimburse The City for this amount? The answer was no. The City is advancing the project, and TxDOT stated that the $452,365.31 will be the City's contribution. Brandenburg also asked if the City does not fund this, the project will not move forward, is that correct? Polasek stated that is correct. Brainard stated, from the October 1, 2007 minutes, under item "A" discussion it was asked about the funding source and Briggs stated "that it would come from the State's Off System Bridge program which is a Federal funded program." What has changed? It was stated that at the time of the October meeting TxDOT had the funding for the engineer design and the construction. With the recent rescinding of funds TxDOT now only has the funding, through the State's Off System Bridge program, for the construction cost. Brainard also asked if the funding could be explained. Rundell explained that Council had some excess general funds from fiscal year 07 which could cover this project. Another option is to debt fund it. Action: Motion by Brainard, seconded by Sansing to approve a Task Order with Aguirre & Fields, LP for professional services related to the College Street Bridge with no recommendation to source funding. Approved: 5-0 (Jones absent) At this time Tom Benz introduced Bill Dryden the new Transportation Engineer for the City. Consideration and possible action regarding the proposed transportation road project list with D. estimated tax impact for possible recommendation to City Council for inclusion in the November 2008 City bond election. -- Micki Rundell Discussion: Rundell stated that at the Oct 1, 2007 meeting, staff present the Board with a list of road projects totaling over $150 million to be financed in three phases. The Board then directed staff to prepare a financial proforma for projects in phase one with the addition of FM 971 ($73,200.00). Rundell asked the GTAB Board for their recommendation to move forward to Council, so Council can prepare a November 2008 Bond Package. We are requesting this early because it will take quite a few months to get the documentation, advertising, education, legal , etc. completed. Rundell also went through and reviewed the Debt Schedules and the Tax Impact. Rundell informed the Board what would be included in Phase I: Airport Road: from IH35 to Lakeway (KK1), from Lakeway to Berry Creek Dr (KK2), & from Berry Creek Dr to SH 195 (KK3); Northwest Inner Loop/D.B. Wood Road (AH); CR 143 (AR); Congestion Improvements/Reconstruction; FM 971; and adding Williams Drive widening for a total of $73,200,000.00 for the road projects. Rundell is asking the Board to recommend a total cost of $73,200,000.00 plus the issuance cost of $7,320,000.00 for a total of $80,520,000.00. Action: Motion by Brainard, seconded by Sansing to recommend Council distribute to the voters for approval bonding of Phase 1 with the inclusion of Williams Drive widening and FM 971 not to exceed $80,000,000.00. Approve 5-0 (Jones absent) Motion by Sansing, second by Brainard to Suspend the Rules and to reconsider the minutes of previous meeting. Approve 5-0 (Jones absent) Motion by Sansing, seconded by Brainard to reconsider Item " A" which states "Consideration and possible action to approve the minutes.." Approve 5-0 (Jones absent) Discussion: From the October 1, 2007 meeting Item "D" Action needs to be changed so it reads: Adopt the projects in Phase 1 with the addition of FM 971 and Williams Drive widening from D. B Wood to FM 3405, plus the cost of relocating utilities for an amount not to exceed $73,200,000.00. This new motion was made by Sansing and seconded by Brainard. Approve 5-0 (Jones absent) Gibbs stated that on the September 10, 2007 minutes they show that he is present and absent. Let the record show that I was absent. Motion by Sansing, seconded Gibbs to approve the minutes as revised. Approve 5-0 (Jones absent) Motion by Salazar, seconded by Mendoza to adjourn meeting. Approve 5-0 (Jones absent ) Adjournment The meeting was adjourned at 02:10 PM. Approved :Attest: _______________________________________________ Charlene Mendoza - Acting ChairRicki Salazar - Secretary Notice of Meeting of the Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Monday, January 14, 2008 The Georgetown Transportation Advisory Board will meet on Monday, January 14, 2008 at 01:00 PM in the GMC Building, 300 Industrial Ave, Georgetown, TX 78626 If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Advisory Board Members: Charlene Mendoza - Acting Chair, Ricki Salazar - Secretary, Keith Brainard, Gabe Sansing, Harry Gibbs, Howell Jones Georgetown Transportation Advisory Board regular meetings are held on the third Monday of the odd months (Jan, Mar, May, July, Sep, Nov) at 01:00 PM unless otherwise specified. Call to Order at 01:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to approve the minutes from the regular Board meeting held on A. September 10, 2007 and the Special Board meeting held on October 1, 2007. -- Jana Kern Consideration and possible action regarding the proposed transportation road project list with B. estimated tax impact for possible recommendation to City Council for inclusion in the November 2008 City bond election. -- Micki Rundell Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2008, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Monday, January 14, 2008 The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Monday , January 14, 2008 presiding. Board Members Present: Keith Brainard, Gabe Sansing, Harry Gibbs Board Members Absent: Charlene Mendoza, Ricki Salazar, Howell Jones Staff Present: Paul Brandenburg, Jim Briggs, Jana Kern, Micki Rundell, Tom Benz, Joel Weaver, Ed Polasek Minutes Regular Meeting The following statement was made by Jana Kern, GTAB Board liaison: "At 2:15 p.m. this Board does not have a quorum. Board members present are Keith Brainard, Gabe Sansing, Harry Gibbs. All items will be placed on the next GTAB Agenda. Board members and City Staff will be notified when the new meeting date has been set. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to approve the minutes from the regular Board meeting held on A. September 10, 2007 and the Special Board meeting held on October 1, 2007. -- Jana Kern Consideration and possible action regarding the proposed transportation road project list with B. estimated tax impact for possible recommendation to City Council for inclusion in the November 2008 City bond election. -- Micki Rundell Adjournment The meeting was adjourned at 02:18 PM. Approved :Attest: _______________________________________________ Charlene Mendoza - Action ChairRicki Salazar - Secretary