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HomeMy WebLinkAboutGTAB_Agenda&Minutes_2006Notice of Meeting of the Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Monday, November 13, 2006 The Georgetown Transportation Advisory Board will meet on Monday, November 13, 2006 at 01:00 PM in the GMC Building, 300 Industrial Ave, Georgetown, TX 78626 If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Advisory Board Members: Jack Noble - Chair, Johnny Anderson - Vice Chair, Ricki Salazar - Secretary, Henry Carr, Doug Smith, Howell Jones, Charlene Mendoza Georgetown Transportation Advisory Board regular meetings are held on the second Monday of the odd months (Jan, Mar, May, July, Sep, Nov) at 01:00 PM unless otherwise specified. Call to Order at 01:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to approve the minutes from the regular Board meeting A. held on September 11, 2006. --Jana Kern Discussion and possible action related to Transportation Modeling and 2007/08 B. Transportation Improvement Plan Process.-- John Aldridge , Transportaion Eng., Edward G. Polasek, AICP Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2006, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Monday, November 13, 2006 The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Monday , November 13, 2006 presiding. Board Members Present: Johnny Anderson - Vice Chair, Ricki Salazar - Secretary, Henry Carr, Doug Smith, Charlene Mendoza arrived at 1:06 p.m. Board Members Absent: Jack Noble - Chair, Howell Jones Staff Present: Jim Briggs, Jana Kern, John Aldridge , Tom Benz, Ed Polasek, Jordan Maddox, Rudy Vasquez, Joel Weaver, Others Present: Tom Williams - Wilber Smith Assoc. Minutes Regular Meeting Meeting called to order by Mr. Johnny Anderson on Monday , November 13, 2006 @ 1:00 p.m. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member , the City Manager, Assistant City Manager , City Council Member , or legal counsel for any purpose authorized by the Open Meetings Act , Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to approve the minutes from the regular Board meeting A. held on September 11, 2006. --Jana Kern Discussion: None Action: Motion by Smith, seconded by Carr to approve the minutes as written. Approved 4-0 (Jack Noble & Howell Jones absent, Charlene Mendoza absent for this vote only) Discussion and possible action related to Transportation Modeling and 2007/08 B. Transportation Improvement Plan Process .-- John Aldridge , Transportation Eng., Edward G. Polasek, AICP Discussion: Polasek presented this item. The annual Transportation Improvement Plan (TIP) process outlined in the Overall Transportation Plan (OTP) presents an opportunity for the GTAB Board to update the project priority, based on model updates and community input. The map that you received shows all of the current projects in our Thoroughfare plan and the second page shows all of the changes from that project list. Tom Williams of Wilber Smith Assoc. will be updating the transportation model and will be presenting these updates at the next regular GTAB Board meeting. There was a lengthy discussion on this subject with several questions about development driven roads, funding, process of choosing projects for the current year, transportation model, etc. Full version is on disk No Action required. Action: None Motion by Salazar, seconded by Carr to adjourn meeting. Approved 5-0 Adjournment The meeting was adjourned at 02:12 PM. Approved :Attest: _______________________________________________ Johnny Anderson - Vice Chair Ricki Salazar - Secretary Notice of Meeting of the Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Monday, September 11, 2006 The Georgetown Transportation Advisory Board will meet on Monday, September 11, 2006 at 01:00 PM in the GMC Building, 300 Industrial Ave, Georgetown, TX 78626 If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Advisory Board Members: Jack Noble - Chair, Johnny Anderson - Vice Chair, Ricki Salazar - Secretary, Henry Carr, Doug Smith, Howell Jones, Charlene Mendoza Georgetown Transportation Advisory Board regular meetings are held on the Monday of the odd months (Jan, Mar, May, July, Sep, Nov) at 01:00 PM unless otherwise specified. Call to Order at 01:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member , the City Manager, Assistant City Manager , City Council Member , or legal counsel for any purpose authorized by the Open Meetings Act , Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to approve the minutes from the regular Board meeting A. held on May 8, 2006. --Jana Kern Review and possible action related to the Williamson County Bond election program. -- Jim B. Briggs Consideration and possible action on the 2007/08 Transportation Improvement Plan Process C. --Ed Polasek Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2006, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting . __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Monday, September 11, 2006 The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Monday , September 11, 2006 presiding. Board Members Present: Jack Noble - Chair, Johnny Anderson - Vice Chair, Henry Carr, Doug Smith, Howell Jones, Charlene Mendoza arrived at 1:05 Board Members Absent: Ricki Salazar Staff Present: Jim Briggs, Jana Kern, Ed Polasek, Jordan Maddox, John Aldridge , Joel Weaver, Tom Benz Minutes Regular Meeting Meeting called to order by Mr. Jack Noble on Monday, September 11, 2006 at 1:00 p.m. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member , the City Manager, Assistant City Manager , City Council Member , or legal counsel for any purpose authorized by the Open Meetings Act , Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to approve the minutes from the regular Board meeting A. held on May 8, 2006. --Jana Kern Discussion: None Action: Motion by Smith, seconded by Anderson to approve the minutes as written. Approved 5-0 (Ricki Salazar absent and Charlene Mendoza absent for this vote only) Review and possible action related to the Williamson County Bond election program. -- Jim B. Briggs Discussion: Briggs and Noble updated the Board on the County Bond Package. The County Commissioner's Court met in August 2006 in order to approve a Bond Package that will go to the Williamson County voters in November 2006. Mr. Noble, along with other Williamson County representatives, met throughout the County, during the summer, to review projects and take comments. The final results of those meeting were to recommend to the Commissioners a project list for voters to consider. The Commissioners modified several of the projects, adding some and deleting others. Georgetown was successful in securing a recommendation for $76,622,000.00 in total County funding of roadways in out Transportation Master Plan. These dollars combined with the budgeted dollars from GTEC, would give Georgetown the potential to have over $105,000,000.00 for Georgetown roadways. Action: None Consideration and possible action on the 2007/08 Transportation Improvement Plan Process C. --Ed Polasek Discussion: Polasek passed out the draft 2006/07 TIP project list, and updated the Board on the process. The consultant will be at the next meeting to go over the transportation model and we will discuss the project selection process. Action: None Motion by Smith, seconded by Anderson to adjourn meeting Approved 6-0 (Salazar absent) Adjournment The meeting was adjourned at 01:54 PM. Approved :Attest: _______________________________________________ Jack Noble - Chair Ricki Salazar - Secretary Notice of Meeting of the Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Monday, May 8, 2006 The Georgetown Transportation Advisory Board will meet on Monday, May 8, 2006 at 01:00 PM in the GMC Building, 300 Industrial Ave, Georgetown, TX 78626 If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Advisory Board Members: Jack Noble - Chair, Johnny Anderson - Vice Chair, Ricki Salazar - Secretary, Henry Carr, Doug Smith, Howell Jones, Charlene Mendoza Georgetown Transportation Advisory Board regular meetings are held on the third Monday of the odd months (Jan, Mar, May, July, Sep, Nov) at 01:00 PM unless otherwise specified. Call to Order at 01:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to approve the minutes from the regular Board meeting A. held on March 13, 2006. Jana Kern Discussion and possible recommendation on the top three (3) roadway projects the City of B. Georgetown would like Williamson County to consider in partnering for completion. Mark Miller/Tom Benz Discussion and possible action related to the recommended changes to the Overall C. Transportation Plan related to the Transportation Improvement Plan Process. Ed Polasek Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2006, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting . __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Monday, May 8, 2006 The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Monday , May 8, 2006 presiding. Board Members Present: Jack Noble - Chair, Johnny Anderson - Vice Chair, Ricki Salazar - Secretary, Henry Carr, Doug Smith, Howell Jones, Charlene Mendoza Board Members Absent: Henry Carr, Howell Jones Staff Present: Paul Brandenburg, Jim Briggs, Jana Kern, Mark Miller, Tom Benz, Joel Weaver, Ed Polasek, Mark Thomas Minutes Regular Meeting Meeting called to order by Mr. Jack Noble @ 1:00 p.m. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member , the City Manager, Assistant City Manager , City Council Member , or legal counsel for any purpose authorized by the Open Meetings Act , Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to approve the minutes from the regular Board meeting A. held on March 13, 2006. Jana Kern Discussion: None Action: Motion by Anderson, seconded by Smith to approve the minutes as written Approved 5-0 (Henry Carr and Howell Jones absent) Discussion and possible recommendation on the top three (3) roadway projects the City of B. Georgetown would like Williamson County to consider in partnering for completion. Mark Miller/Tom Benz Discussion: Miller/Benz presented the item . A map was passed out that showed the location of all eleven (11) proposed roadway projects. Staff went through and explained to the Board what each project would mean to the City. The Board decided to make individual motions or group project together. Action #1: Motion by Smith seconded by Anderson that Southwest Bypass, projects 14B & 14C, be ranked number one (1). Approved 5-0 (Carr and Jones absent) Action #2: Motion by Anderson, seconded by Mendoza, that Northwest Blvd. Overpass be ranked number two (2). Approved 5-0 (Carr and Jones absent) Action #3: Motion by Smith, seconded by Salazar, that Inner Loop SE, project 19A, and Southwest Bypass, project 12 be ranked number three (3). Approved 5-0 (Carr and Jones absent) Action #4: Motion by Anderson, seconded by Mendoza, that Westinghouse Road be ranked number four (4). Approved 5-0 (Carr and Jones absent) Action #5: Motion by Anderson, seconded by Salazar, that both IH 35 North Frontage Roads be ranked number five (5). Approved 5-0 (Carr and Jones absent) Discussion and possible action related to the recommended changes to the Overall C. Transportation Plan related to the Transportation Improvement Plan Process. Ed Polasek Discussion: Polasek presented the item. At the last meeting, we gave you, The Board, the proposed amendments to the Transportation Improvement Plan Process (TIP). One of the major changes will be that all projects will be initiated through the GTAB Board. The theory behind this is GTAB is looking the Overall Transportation Plan (OTP). GTAB will be making the determination of what projects will be immediately available for funding consideration; those projects will then go to GTEC for funding consideration. This Board will be going through the scoring process for FY 07/08 TIP. Action: Motion by Smith, seconded by Salazar, to approve the recommended revisions to the Overall Transportation Plan Process, and initiate a Comprehensive plan amendment to adopt the new process . Approved 5-0 (Carr and Jones absent) Motion by Salazar, seconded by Mendoza to adjourn meeting. Approved 5-0 (Carr and Jones absent) Adjournment The meeting was adjourned at 01:56 PM. Approved :Attest: _______________________________________________ Jack Noble - Chair Ricki Salazar - Secretary Notice of Meeting of the Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Monday, March 13, 2006 The Georgetown Transportation Advisory Board will meet on Monday, March 13, 2006 at 01:00 PM in the GMC Building, 300 Industrial Ave, Georgetown, TX 78626 If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Advisory Board Members: Jack Noble - Chair, Johnny Anderson - Vice Chair, Ricki Salazar - Secretary, Doug Smith, Henry Carr, Charlene Mendoza, Howell Jones Georgetown Transportation Advisory Board regular meetings are held on the second Monday of the odd months (Jan, Mar, May, July, Sep, Nov) at 01:00 PM unless otherwise specified. Call to Order at 01:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to approve the minutes from the meeting held on January 9, 2006. A. Jana Kern To provide input on the 2006/07 budget process. Laurie Brewer/Micki RundellB. Discussion and update regarding the progress on the City of Georgetown's Fixed Transit System C. Plan. Paul Brandenburg Discussion and possible action on transportation related projects associated with the Austin San D. Antonio Intermunicipal Commuter Rail District and Transit Oriented Development -- Ed Polasek/Paul Brandenburg. Discussion and possible action related to the recommended changes to the Overall Transportation E. Plan (OTP) related to the Transportation Improvement Plan Process. Ed Polasek/Paul Brandenburg Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2006, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Monday, March 13, 2006 The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Monday , March 13, 2006 presiding. Board Members Present: Jack Noble - Chair, Johnny Anderson - Vice Chair, Ricki Salazar - Secretary, Henry Carr, Howell Jones Board Members Absent: Doug Smith, Charlene Mendoza Staff Present: Paul Brandenburg, Jim Briggs, Jana Kern, Tom Benz, Micki Rundell, Joel Weaver, Mark Miller, Ed Polasek Others Present: Trey McLendon - Williamson County Sun Minutes Regular Meeting Meeting called to order by Jack Noble @ 1:00 P.M. Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member , the City Manager, Assistant City Manager , City Council Member , or legal counsel for any purpose authorized by the Open Meetings Act , Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Consideration and possible action to approve the minutes from the meeting held on A. January 9, 2006. Jana Kern Discussion: None Action: Motion by Anderson, seconded by Carr to approve the minutes as written. Approved 5-0 (Doug Smith & Charlene Mendoza absent) To provide input on the 2006/07 budget process. Laurie Brewer/Micki RundellB. Discussion: Rundell presented the item. Rundell stated that as part of the annual budget process, Ms. Brewer and she go out and visit with all of the Boards and Commissions to gather input, for the Council. This information is used by Council for setting their priorities in the budget process. The feedback form, that we just passed out, is a little different than the one that you had last year. This year we have included ten questions from the 2006 Quality of Life survey. We are asking that the Board members take a few minutes and fill out the feedback form. If you would rather take it with you, please return it to Jana Kern by March 24, 2006. Action: Board members to fill out questionnaire and return to Jana Kern by March 24, 2006 Discussion and update regarding the progress on the City of Georgetown's Fixed Transit C. System Plan. Paul Brandenburg Discussion: Brandenburg updated the Board on the Fixed Transit System Plan. City staff met with the Capital Area Rural Transportation System (CARTS) and was presented service proposals for a fixed route transit system in Georgetown. Two options were provided and after some discussion it was determined that a third option would be provided. Staff will review the routes to ensure that they include stops that are needed. Once the routes are finalized, the project plan can be finalized and submitted to Simon, Sun City, Southwestern, Wesleyan, Rivery, Chamber, etc. to gain their financial participation and commitment. Once the project plan is completed and the financial commitments have been secured, an action item will come back to this board for review and recommendation to the Council. There were several questions with lengthy discussions. Full version is on tape Action: None Discussion and possible action on transportation related projects associated with the Austin D. San Antonio Intermunicipal Commuter Rail District and Transit Oriented Development -- Ed Polasek/Paul Brandenburg. Discussion: Polasek/Brandenburg presented this item. The Austin-San Antonio Intermunicipal Commuter Rail District (Rail District) was authorized by the Texas Legislature to develop intercity commuter rail between Georgetown and San Antonio. In 2004, the Rail District commissioned a feasibility study to determine the viability of commuter rail along the IH35 corridor. The 2004 Feasibility Study Update, showed commuter rail is viable transportation option, and the Rail District has been moving forward toward implementation. Over the past few years, the Rail District has received several million dollars in Federal support to complete the feasibility study, rider ship models, and new-starts application material necessary to implement the program. In the fall of 2005, the City of Georgetown was invited to join the Board, as a local sponsoring agency . The City officially joined the Board , through City Council action, in early 2006. Councilmember Patty Eason has been appointed to the Board to represent the City of Georgetown. Prior to Ms. Eason joining the Board, City staff has been involved in several programs to aide in the development of the Feasibility Study and Rail District Projects. Over the next few years, several of these programs will be coming to this Board for view. It is the staffs’ intention to keep the GTAB Board updated on the progress of the Rail District and these programs as they develop. There were several questions with lengthy discussions. Full version is on tape Polasek asked the Board if they would like to have the Rail District come and talk with them, to please let him know. He can make the arrangements for them to come in. Discussion and possible action related to the recommended changes to the Overall E. Transportation Plan (OTP) related to the Transportation Improvement Plan Process. Ed Polasek/Paul Brandenburg Discussion: Polasek/Brandenburg presented the item When you reviewed the Appendix "C", you should have noticed that GTAB is not mentioned once. The reason for this was the Appendix was written about three years ago. In the note books, that were passed out, you will notice that Appendix C has been redrafted. This was done with the help of Wilbur Smith. This draft is to show you how the Appendix C can be amended to include GTAB TIP Process. What staff would like for you to do is review this new draft process. If you have any comments or questions to please get back with Ed Polasek by the end of March. Polasek will have a formal action at the May GTAB meeting. Motion by Anderson, seconded by Salazar to adjourn meeting. Adjournment The meeting was adjourned at 02:10 PM. Approved :Attest: _______________________________________________ Jack Noble- Chair Ricki Salazar-Secretary Notice of Meeting of the Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Monday, January 9, 2006 The Georgetown Transportation Advisory Board will meet on Monday, January 9, 2006 at 01:00 PM in the GMC Building, 300 Industrial Ave, Georgetown, TX 78626 If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Advisory Board Members: Jack Noble - Chair, Johnny Anderson - Vice Chair, Ricki Salazar - Secretary, Doug Smith, Henry Carr, Charlene Mendoza, Howell Jones Georgetown Transportation Advisory Board regular meetings are held on the second Monday of the odd months (Jan, Mar, May, July, Sep, Nov) at 01:00 PM unless otherwise specified. Call to Order at 01:00 PM A. Consideration and possible action to approve the minutes from the meeting held December 5, 2005. Jana Kern B. Discussion and possible action related to the Board's recommendation that Council authorize staff to formulate a funding plan and finalize contract negotiations with TxDOT; and also recommends that Council consider approving the Pass Through Toll funding plan, contingent upon State approval. Jim Briggs and Micki Rundell C. Discussion and possible action related to the process for formulating the Transportation Improvement Plan (TIP); including discussion of the current year's TIP and ideas from the Board related to the TIP for 2006/2007. Jim Briggs and Ed Polasek Certificate of Posting I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2006, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Sandra Lee, City Secretary Minutes of the Meeting of Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Monday, January 9, 2006 The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Monday , January 9, 2006 presiding. Board Members Present: Jack Noble - Chair, Johnny Anderson - Vice Chair, Ricki Salazar - Secretary, Henry Carr, Doug Smith, Charlene Mendoza Board Members Absent: Howell Jones Staff Present: Paul Brandenburg, Jim Briggs, Jana Kern, Micki Rundell, Ed Polasek. Joel Weaver, Tom Benz, Mark Miller, Joe Lara, Laurie Brewer, Mark Thomas Others Present: Ercel Brashear - GISD Minutes Regular Meeting Meeting called to order by Mr. Jack Noble @ 1:00 p.m. A. Consideration and possible action to approve the minutes from the meeting held December 5, 2005. Jana Kern Discussion: None Action: Motion by Smith, seconded by Anderson to approve the minutes as written. Approved 6-0 (Howell Jones absent) B. Discussion and possible action related to the Board's recommendation that Council authorize staff to formulate a funding plan and finalize contract negotiations with TxDOT; and also recommends that Council consider approving the Pass Through Toll funding plan, contingent upon State approval. Jim Briggs and Micki Rundell Discussion: Briggs updated the Board on where we are on Pass Through Toll funding. Prior to December 25, 2005, we had some discussions with some members of Council along with the Mayor about monitoring what was happening with Pass Through Tolling, in conjunction with some of the transportation improvements Georgetown has lined up as part of the Thoroughfare Plan. The legislature in the last session, approved an arrangement were Cities, Counties, local Government - other than the State ,could advance transportation projects in there area by a mechanism called Pass Through Tolling. This is not a toll road type of tolling it is a type of funding mechanism by which the State has certain part of money; the local entity has a part of the money. This will get the project on the ground quicker by going into a contract with a local government. The project could be built faster, so more vehicles are freed up from congestion. Back in the Fall, Williamson County made their request for $151M. for Pass Through Funding Improvements. That was approved by the State and they are now working on a contract . What this means to Williamson County instead of paying the $151M, their cost will now be around $20-$24 M. Therefore, we, The City of Georgetown, would not have to bear the full burden of funding for some of our roads we have submitted a requested for proximately $160M. In your packet, you have listed the projects that were submitted. Rundell explained to the Board how the financing would work. We have visited with the City Bond Council and with the financial advisor. What we have learned is that this is a funding mechanism. It is contingent to escalate projects. The projects that have to be approved have to be on then State System or in their forecast in order for them to be eligible. Pass through tolls represent payments by TxDOT to an entity over time based upon actual traffic. These payments may be used to offset project-related financing on qualifying projects that otherwise would not be built for many years by TxDOT. Determination of the amount the TxDOT will pay annually for each project is a negotiated process, based in large part on the relative importance and the inflated forecast future cost of the project. Actual pass through toll payments will take into account the actual vehicle miles traveled during the payment period compared with contractually guaranteed minimum and allowable maximum annual dollar payments. Complete discussion is on tape. Ercel Brashear - Representing GISD: The School District went to the Commissioners Court to discuss the possibility of including a portion of HWY 29 and any subsequent bond application or pass through tolling applications that county may be taking up. We have visited with TxDOT in August and again in September to talk about a track of land that the district is buying on the east side of SH 130. In the discussion about what the TxDOT time line was or highway improvements they suggested that this is exactly the kind of project they thought ought to be funded through the pass through tolls and take it to the County they are putting a package together. We did that, I have visited with the County last week, and their response was "it really to small of a project , you are not thinking large enough". The County suggested that we bring it to the City , although the County did approve our request if they have flexibility in the future and they are going to put another package together , this would be one of the projects they would be willing to consider. From that meeting I have come in here today to tell you that GISD has an interest if there is flexibility in your program. If you have the opportunity to focus on HWY 29, we are interested in that portion of that roadway from Inner Loop Road out to/past SH 130, and out to CR 104. We are looking for you to have that on your radar screen if possible. We want you to be aware that we are going out there to build a school and if this is a mechanism to help get roadway improvements done then we would like to encourage you to do so. Question from Smith - Is it a done deal to build the school out there? Ans by Brashear - The district seems to think that it is a done deal. The District took it to the voters and said, "this is where we want to build a school" and then bond issue passed. That does not mean that it will happen. Question by Anderson - What would be the time schedule for building the new school? Ans by Brashear - The goal now is to have the Ninth Grade Center open in three years. Then at some point in the future to turn that into the second high school. The belief is that probably within eight years from now the second high school is kicked in. The transportation facility is proposed for that site as well. That will allow the district to move the bus barn off the existing high school site so the new stadium can go there. It will be a multi use parcel. Anderson asked - So that will give us the opportunity if we do not get it in this go around to get it into another go around. Ans by Brashear - Yes that is what I am here to do is to say if you do this again and the State tells us that they visualize this happening on an annual basis. If that is the case and Georgetown is going to do that more than once , we just would like for you to be cognoscente of HWY 29 meeting many of the requirements that you are looking for. Action: Motion by Carr, seconded by Salazar, to approve the submittal to the State, and recommend to Council that we pursue the contract with the State to get the projects listed for $160m. Question by Anderson - What is the approval process for this? Ans by Briggs - It will go to the District Engineer. It will be reviewed by his staff and the Chief Financial Officer with the Commission, headquartered in Austin. They will discuss this item to see whether they have funding available. Then the engineering staff looks at it to see if they are viable projects. At that point when he gets an indication that yes this thing could make. He proposes a date on which he would carry it to the Commission. The Commission gives him the authorization and a vote to go and negotiate the contract. Once the contract is inked and approved at that point everything will be a go. Approved 6-0 (Jones absent) C. Discussion and possible action related to the process for formulating the Transportation Improvement Plan (TIP); including discussion of the current year's TIP and ideas from the Board related to the TIP for 2006/2007. Jim Briggs and Ed Polasek Discussion: Polasek present this item. Polasek explained what the process entails. GTEC determined that there were $153m total of eligible projects over the next five years. That is no were close to the funding capabilities of the GTEC Board. GTEC has determined that these projects are eligible, but there is no way they can build all of these projects. We are about to begin the eligibility process again with GTEC. I am working with the consultant to get a contract amendment so they can go through and update the model based on current conditions. We have a list of projects; we know what is eligible and not eligible. We also know that GTEC cannot fund all of the eligible projects. Briggs discussed the relationship between GTAB & GTEC. GTAB can send projects to GTEC to see if the project qualifies. GTEC could respond, no it does not qualify, yes, it does qualify and we have funding, or yes, it does qualify, but we have no funding. GTAB in its self does not have any funding. However, GTAB can look at the overall community needs as far as transportation , recommending priorities to GTEC as they go through their process of prioritizing projects. GTEC will get their TIP book at their March meeting. Once GTEC has reviewed/prioritized the list of projects, GTAB will get their TIP book. Lengthy discussion about the TIP books and what qualifies. Full discussion is on tape. Action: None Motion by Anderson, seconded by Smith to adjourn meeting. Approved 6-0 (Jones absent) Adjournment The meeting was adjourned at 02:23 PM. Approved :Attest: _______________________________________________ Jack Noble - Chair Ricki Salazar - Secretary