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HomeMy WebLinkAboutGTAB_Agenda&Minutes_2005Notice of Meeting of the Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Monday, December 5, 2005 The Georgetown Transportation Advisory Board will meet on Monday, December 5, 2005 at 02:00 PM in the GMC Building, 300 Industrial Ave, Georgetown, TX 78626 If you need accommodations for a disability, please notify the city in advance. Georgetown Transportation Advisory Board Members: Jack Noble - Chair, Doug Smith, Henry Carr, Johnny Anderson, Ricki Salazar, Howell Jones, Charlene Mendoza Georgetown Transportation Advisory Board regular meetings are held on the last Monday of the odd months (Jan, Mar, May, July, Sep, Nov) at 02:00 PM unless otherwise specified. Call to Order at 02:00 PM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. A. Discussion and possible action regarding presentation of meeting structure, including introduction of Members, introduction of Staff Members, organizational structure, points of contact and example of minutes format. Jim Briggs B. Discussion and possible action with regard to the presentation and review of the Bylaws for the Georgetown Transportation Advisory Board. Jim Briggs C. Consideration and possible action to establish Terms of Office. Jim Briggs D. Board nominations and election of Vice-Chair and Secretary. Jim Briggs E. Overview of reference materials. Jim Briggs F. Overview of Governmental Financing Options as it relates to Transportation Project Funding. Micki Rundell G. Presentation and discussion of the Capital Area Metropolitan Planning Organization Mobility 2030 Plan. Ed Polasek H. Discussion and possible action related to the current strategy for the Southwest Bypass and connection in to Innerloop. Tom Benz I.Discussion and possible action to establish the day and time of future GTAB meetings. Jim Briggs. J. Review of Ethics, Open Meetings & Robert's Rule of Order. - Trish Carls Certificate of Posting I, Laura Wilkins, Deputy City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street,a place readily accessible to the general public at all times, on the _____ day of _________________, 2005, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Laura Wilkins, Deputy City Secretary Minutes of the Meeting of Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Monday, December 5, 2005 The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Monday , December 5, 2005 presiding. Board Members Present: Jack Noble - Chair, Henry Carr, Doug Smith, Johnny Anderson, Ricki Salazar, Howell Jones, Charlene Mendoza (arrived at 2:05p.m.) Board Members Absent: Staff Present: Paul Brandenburg, Jim Briggs, Jana Kern, Trish Carls, Tom Benz, Mark Miller, Micki Rundell, Ed Polasek, Terri Calhoun, Joe Lara, Laurie Brewer, OTHERS PRESENT: Stevie Greathouse - CAMPO Minutes Regular Meeting Meeting called to order by Mr. Jack Noble at 2:00 p.m. Mr. Noble started the meeting by asking the Board members and staff to introduce themselves. Then Mr. Noble explained the purpose of this Board. Informed all of the members that they must attend 75% of regular scheduled meetings. Items to be placed on the agenda will go through the Chair . Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act , Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. A. Discussion and possible action regarding presentation of meeting structure, including introduction of Members, introduction of Staff Members, organiza- tional structure, points of contact and example of minutes format. Jim Briggs Discussion: Mr. Briggs presented this item. Since the introductions of Board members and Staff have already been made , I will just go through the a couple more things. First, there is a sheet that lists our Mayor and our City Council. As you can see we have two council members on this Board. There is a contact list for the members of this Board, City Staff. This Board will make recommen- dations to the Council. This Board is the lead transportation planning advisory board for the City. Also, there is a sample of minutes, this is to show you how the minutes will look. It is suggested that the appointed secretary review these minutes prior to the schedule meeting. Action: None B. Discussion and possible action with regard to the presentation and review of the Bylaws for the Georgetown Transportation Advisory Board. Jim Briggs Discussion: Mr. Briggs reviewed the Bylaws. For reference material, we have included a copy of the City Ordinance. This talks about the duties and commission of the board members. This has been adopted by all boards by the City Council. Mr. Anderson asked: Multi-modal does that mean not just roads but rail, bus as well? Briggs responded: Anything that has to do with transportation - could be sidewalks, hike & bike trails, wagon trails. Anderson: Everything that is transportation related that does not fly. Briggs: Yes, all is included. Mr. Carr asked: When I read this draft (of the By-laws) the word "funding" did not jump out at me very strongly. What is the philosophy of funding? Are we to be prevented from seeking funding sources , and developing those funding sources. Ans. by Briggs: This Board can make recommendations to the Council on funding as well as the planning of those projects. Action: Motion by Anderson, seconded by Smith to adopt the bylaws for the Georgetown Transportation Advisory Board (GTAB). Approved: 7-0 C. Consideration and possible action to establish Terms of Office. Jim Briggs Discussion: Briggs presented this item. Per the Bylaws in Sec. 3.2 we need to establish terms of office. Everyone will serve two (2) years initially. The next appointment will be staggered, so that four (4) members will be reappointed for two (2) year terms and three (3) members will be appointed for one (1) year term. We have decided to draw numbers now to determine which seats will be two year terms and which will be one year terms. Jack Noble, Howell Jones, Ricki Salazar, and Doug Smith seats are two years. Johnny Anderson, Henry Carr, and Charlene Mendoza seats are one year. Action: None D. Board nominations and election of Vice-Chair and Secretary. Jim Briggs Discussion: Mr. Noble open up the floor for nominations for Vice-Chair. Smith nominated Johnny Anderson, seconded by Carr. Mr. Anderson accepted the nomination. Hearing no other nomination, I will cease nominations. Approved: 6-0 (Mr. Anderson did not vote) Discussion: Mr. Noble opened the floor for nominations for Secretary. Smith nominated Ricki Salazar, seconded by Anderson. Ms. Salazar accepted the nomination. Hearing no other nomination, I will cease nominations. Approved: 6-0 (Ms. Salazar did not vote) E. Overview of reference materials. Jim Briggs Discussion: Mr. Briggs reviewed each of the reference materials that were included in the boards packet: OTP, Future Land Use, GTEC TIP for 2006, Commuter Rail, and GTAB/GTEC diagram of project process. Full discussion is on tape. Action: None At this time we moved back to item "B" to make a motion. F. Overview of Governmental Financing Options as it relates to Transportation Project Funding. Micki Rundell Discussion: Ms. Rundell reviewed the funding options available to the Board. Lengthy discussion with several questions concerning funding. Full version is available on tape. Carr did ask about pass through tolling. Rundell is still researching this topic. Noble asked for more information about Pass through tolling to be presented the next meeting. Action: None G. Presentation and discussion of the Capital Area Metropolitan Planning Organization Mobility 2030 Plan. Ed Polasek Discussion: Mr. Polasek presented this item. The OTP has projects listed that we had to opportunity to use the CAMPO 2030 model, as our base, before this plan was approved. If these projects made it into the CAMPO plan , then those projects were eligible for State Transportation Planing Metropolitan Mobility funding or enhancement funding or other categories that came available through CAMPO. We have a list of about 15 GTEC projects that in the CAMPO Plan. He introduced Ms. Stevie Greathouse who is from CAMPO and she is respon- sible for the 2030 plan. The CAMPO 2030 plan is the current plan. It was adopted in June 2005. What our plan is, and what our board does, is to provide a comprehensive plan for sending in for federal and state money in the region. We are in charge of working with all of our local jurisdictions, within our area, to collaboratively come up with a way to spend federal money. Currently the CAMPO area a three county area which include Williamson, Travis and Hays counties. We also beginning work on the next update of this plan. We are required to update our plan every five years. Action: None H. Discussion and possible action related to the current strategy for the Southwest Bypass and connection in to Innerloop. Tom Benz Discussion: Briggs and Benz gave an overview of the this project. Discussed what portions were funded. Informed the group that is the number one project for GTEC. Action: None I.Discussion and possible action to establish the day and time of future GTAB meetings. Jim Briggs. Discussion: Mr. Briggs brought to the board a calendar so the board can set a day & time for regular scheduled GTAB Board meetings. Action: Motion by Anderson, seconded by Salazar, to set second Monday's of the odd months, at 1:00 p.m. as the GTAB regular schedule meeting. Approved: 7-0 took a break @ 4:20 p.m. returned from break @ 4:30 p.m. J. Review of Ethics, Open Meetings & Robert's Rule of Order. - Trish Carls Discussion: Ms. Carls reviewed the Ethics, Open Meeting Act and Roberts Rule of Order. It was also stated that formal training on these subjects will take place sometime in March or April 2006. Action: None Meeting adjourned at 5:15 p.m. Adjournment The meeting was adjourned at 05:15 PM. Approved :Attest: _______________________________________________ Jack Noble - Chair Ricki Salazar - Secretary