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HomeMy WebLinkAboutMinutes_PAREB_06.13.2013Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, June 13, 2013 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday, June 13, 2013. Members Present: Charles Brashear, Daniel Dance, Katherine Kainer, Keith Fruge, Robert Johnson, Robert Palko Members Absent: Staff Present: Kimberly Garrett, Eric Nuner, Jill Kellum, Claire Freelove - Summer Intern Minutes Regular Meeting June 13, 2013 1. Call to Order The meeting was called to order at 6:00 pm by Robert Johnson. 2. Roll Call Robert Johnson, Keith Fruge, Daniel Dance, Katherine Kainer, Charles Brashear, Robert Palko Kimberly Garrett, Eric Nuner, Jill Kellum, Claire Freelove Kimberly Garrett introduced Claire Freelove, PARD Summer Intern. Claire Freelove will be observing staff and participating in all aspects of the PARD. She will be doing a report in August. 3. Consideration and possible recommendation to approve the proposed 2013/2014 Parks Capital Improvement Plan Kimberly Garrett reviewed the proposed CIP packet which includes projects with a funding source from 2008 park bonds, parkland dedication and certificates of obligation bonds. Included in the plan are recommendations from the aquatic discussions earlier this year. Along with new park development and maintenance on existing parks. This plan will be presented to City Council on June 25th. Kimberly Garrett explained the bond funded improvements. San Gabriel Park Improvements include starting a master plan, doing some kind of amphitheater, and river bank stabilization. Westside Park is to start the master plan, concept and design and look at other facilities that might be incorporated into that plan. Eric Nuner explained parks improvements that are not bond funded; they will be funded through obligation bonds and partial parkland dedication unrestricted money. They will be: Creating a master plan for the Williams Drive Pool for renovations; McMaster Park for some fencing upgrades; facility renovations and modifying the backstops to allow for youth softball to accommodate a multi-use facility; VFW Park renovation which will look at adding fields, renovations to the lighting and work with the streets department on parking and sidewalks; River Ridge Pool upgrade for ADA compliance to the pool deck and facility; Chautauqua Park is a continuation of renovations to the restrooms, parking and potential pavilion; Blue Hole project is to begin some master planning and cost estimates for future destination projects that will tie Blue Hole to downtown. Motion made by Keith Fruge, second by Katherine Kainer to approve the proposed 2013/2014 Parks Capital Improvement Plan. Approved 6 -0 4. Consideration and possible recommendation to approve an Interlocal Agreement with Williamson County preserving 11.7 acres of parkland in Madison Subdivision as part of the County's Regional Habitat Plan to protect endangered species Kimberly Garrett stated there was 11.7 acres of land dedicated through the parkland dedication process for the Madison at Georgetown subdivision which is down Williams Drive by Ronald Regan Blvd and FM 195. The subdivision has not been developed and they have done the leg work and are dedicating the parkland. Williamson County is requesting that this piece of parkland remain natural to protect endangered species in the area. This property'is adjacent to property that the county purchased. By partnering a total of 64 acres will be preserved as open space with the ability for nature trails. There is another 3.84 acre tract of parkland in the subdivision that will be developed as an active park. Nature trails can be developed on this acreage. Motion made by Daniel Dance, second by Charles Brasher to approve an InterlocaI Agreement with Williamson County preserving 11.7 acres of parkland in Madison Subdivision as part of the County's Regional Habitat Plan to protect endangered species. Approve 6 -0 5. Consideration and possible recommendation to direct staff to consider adding digital signage to the Recreation Center Staff is considering putting up digital display signs to advertise recreation programs. These display signs are big flat screen TV's. One option is to contract with a company who will put up the screens at no charge, but they get advertisers to help pay the cost. The City approves the advertisers. Staff is asking for a board recommendation on the idea of digital signage. Kimberly Garrett stated this is flat screen that will show programs and events happening in Parks and Recreation. The company, after the 1 year, would pay us for having the signage and they would take care of all the maintenance. The digital signage would eliminate some of the papers on the counter and the clutter. The Parks and Recreation information is on the screen at all times and there would be a banner on the side that has advertising. The company they have looked at will have a 3 year contract. Motion made by Keith Fruge, second by Daniel Dance to direct staff to consider adding digital signage to the Recreation Center. Approve 6 -0 6. Staff Updates a. Creative Playscape A meeting with over 50 Georgetown children was held on June 5th in conjunction with Camp Goodwater. The children spent a'h day with planners and city staff talking, drawing and ranking play components both at the playscape and on paper. The next public meeting will be styled as an open house at the Community Center on June 19th at 6:30 pm. A press release and newspaper ad will go out at the end of the week. In addition there is an online survey that will be available soon for parents and children input. Kimberly Garrett explained there will be a Playscape Public meeting on Wednesday, June 19 6:30 pm at the Community Center. Staff received input from 50 children at the recreation center. There is a survey on parks.georgetown.org for community input on the playscape. b. San Gabriel River Trail Extension Kimberly Garrett stated the construction documents for the trail aren't 100% complete. They are being reviewed by TCEQ, TDLR and the City of Georgetown. The property that is located behind Chautauqua Park is finalizing. c. 2012/2013 CIP Projects Kimberly Garrett reviewed the current projects. She also stated there are 2 neighborhood parks at the Village that the staff is soliciting the community w members for feedback. This will be on Thursday, June 20 at 7:00 pm. d. Rivery Park and Hotel/Conference Center Kimberly Garrett presented information from the City Manager on the progress of this construction. FAQ sheet on the project is attached. The park agreement which includes the new pond will be approved by City Council on June 11 Discussion on selecting a date for a Parks and Recreation Board Park tour w Kimberly Garrett suggested the Parks and Recreation tour be on Wednesday, June 26 from 5 — 7 pm. Meet at the Parks and Recreation Administration Building. All members agreed on this date and time. 8. Update from the Friends of Georgetown Parks and Recreation Keith Fruge stated the Friends of Georgetown Parks and Recreation are working on a strategy to increase membership and increase cash flow. The Sertoma group was present at the last meeting and gave some advice on fundraising. The Friends will set 6 up a tent at the July 4 Sertoma event to promote the Friends of Georgetown Parks and Recreation. 9. Approve minutes from the May 9th, 2013 meeting w Motion made by Keith Fruge, second by Robert Palko to approve the May 9 2013 meeting. Approved 6 - 0 10. Adjourn Motion made by Katherine Kainer to adjourn the meeting. The meeting adjourned at 7:48 pm. ,Y Ro ert Johnson Chair — Parks and R creation Board J' fXiellum Ward Liaison — Parks and Recreation Board Katherine Kainer Secretary - Parks and Recreation Board