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HomeMy WebLinkAboutMinutes_PAREB_07.11.2013Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas Thursday, July 11, 2013 The Parks and Recreation Board of the City of Georgetown, Texas, met on Thursday, July 11, 2013. Members Present: Charles Brashear, Chuck Bridges, Daniel Dance, Katherine Kainer, Keith Fruge, Robert Johnson Members Absent: Robert Palko Staff Present: Kimberly Garrett, Eric Nuner, Tania Hardaway Minutes Regular Meeting July 11, 2013 1. Call to Order The meeting was called to order at 6:00 pm by Robert Johnson. 2. Roll Call Daniel Dance, Katherine Kainer, Keith Fruge, Charles Brashear, Chuck Bridges, Robert Johnson Kimberly Garrett, Eric Nuner and Tania Hardaway 3. Introduction of newly appointed Parks Board member, Chuck Bridges Chuck Bridges introduced himself and was welcomed by the board. He replaces John Hesser who went to City Council. 4. Consideration and possible action to elect a Vice -Chair of the Parks & Recreation Board Motion made by Katherine Kainer, second by Daniel Dance to nominate Keith Fruge as Vice -Chair of the Parks and Recreation Board. Approved 6 - 0 5. Consideration and possible action to recommend approval of the parkland dedication for Berry Creek Subdivision Section 5, Phase 2 Kimberly Garrett stated the Berry Creek Subdivision Section 5, Phase 2 parkland dedication proposal is 2.72 acres. The developer is proposing to dedicate 2.72 acres of parkland which will complete the parkland requirements for both Phase 1 and 2. Phase I was originally approved in 2004 with the stipulation that parkland dedication be satisfied with fees for 26 lots and the remainder to be satisfied with the dedication of parkland in Phase 2. The Phase 2 plat was originally approved in 2006, but the plat expired and the developer is bringing back this phase of the development. Phase 2 has 69 lots. Staff is recommending approval of this parkland for Berry Creek Section 5, Phase 2. She stated that access is on the cul -de -sac lot. There is 110 feet of street frontage and most parkland is 200 feet of frontage. Kimberly Garrett asked, Norm Ashby with Wilde Wood Construction and Development, if the sidewalk could go around the construction. He stated this is something that could be done. This parkland is located at HWY 195 and Chi Chi Drive and the other park is in the Reserve of Berry Creek. Keith Fruge asked if there is a concern about having a park next to commercial property. Kimberly Garrett stated the park can be fenced and this is a last opportunity to get parkland in this area. The development will be done by the end of the year and houses will start going up the first of the year. There was some concern about the entrance to the park and the location of nearby lots. The board was concerned that the lots might be less desirable for purchase and Norm Ashby stated they would actually be more desirable for families with small children. The Summercrest subdivisions park is similar to this scenario. There was also concern about parking and this park would mostly be accessed by people in the neighborhood and they would access by foot and bicycle. Motion made by Katherine Kainer, second by Keith Fruge to approve the parkland dedication for Berry Creek Subdivision Section 5, Phase 2. Approved 6 -0 6. Consideration and possible action to direct staff to work with Kasberg, Patrick & Associates, LP on a Task Order for engineering and design of the Bank Stabilization in San Gabriel Park Eric Nuner stated the bank stabilization in San Gabriel Park is one of the projects that staff will be working on in the upcoming year. Staff has been working with Kasberg, Patrick and Associates (KPA), an engineering firm with an approved Master Services Agreement with the City, on the costs and permits required to stabilize the bank along the San Gabriel River. Staff is requesting approval to go forward with negotiating a task order with KPA for the engineering and design of the project. The area is 1,500 linear feet of proposed rock wall. Their estimate is $600,000 and there is some flexibility in that. The construction timeline would be July 2014 as long as the riverbed is dry. Robert Johnson asked if this is the same construction process as what is there now. Eric Nuner stated the existing wall is a mortared wall and the proposed bank stabilization would be dry stacked, rebar supported with dowels going through the blocks for stability. Keith Fruge asked about the permeable paving grid. Trae Sutton with Kasber& Patrick and Associates, stated it is honeycomb type concrete block that will stabilize but it allows grass to grow through it. The permeable paving grid will give support a few feet behind the wall and it will not be an eyesore. Overtime grass will grow through it and you will not know it is there. Daniel Dance asked how long the current section of wall has been there and how it is doing. Eric Nuner stated it has been there 35 years and is still there. Daniel Dance asked why we were looking at doing the bank stabilization differently than the first time and the cost involved. Kimberly Garrett stated the convergence with the two rivers is stronger than before. Trae Sutton stated that a dry stacked large limestone wall is cheaper than a smaller mortared wall. It is a lot less labor intensive. Eric Nuner stated with the convergence of the two rivers at this area, the flow is a lot stronger than at the area down the river where the mortar wall is currently. Daniel Dance asked if there is a warranty on the work. Trae Sutton stated there is a year warranty on the work. Katherine Kainer asked how long the current mortar wall will last. Eric Nuner stated that is identified in the current CIP for inspection and replacement at some point in time. It will need to be inspected by an engineer to check its stability. Kimberly Garrett stated the Systems Engineering department will try to allocate some money to help with the project, as they feel it is part of a drainage issue. That will help alleviate some of the cost to the Parks and Recreation department and it may bring in more beautification to the area. Kimberly Garrett stated the board is not approving the dollar amount at this point only giving staff direction to move forward with the task order. Eric Nuner stated that with the permits required to do the wall it also allows for some clean up in the river for up to five years. Construction for this project would take 3 — 4 months. Motion made by Daniel Dance, second by Keith Fruge to move forward with the bank stabilization project, as it has been described in the documents present by KPA, on a Task Order for engineering and design of the Bank Stabilization in San Gabriel Park. Approved 6-0 7. Consideration and possible action to recommend approval of the American Red Cross Shelter Agreement Kimberly Garrett presented the following information: In the past the City of Georgetown has had an agreement in place with the American Red Cross to be able to utilize the Georgetown Recreation Center for a shelter in the event of a disaster. The Recreation Center is an appropriate shelter because of the different spaces in the facility and the availability of showers. This is a renewal agreement, the last one on file is from 1999. We have had a good relationship with the Red Cross and there are several staff that are trained in Shelter Management and Mass Care. Staff supports approval of this agreement. The facility can be used for City of Georgetown residents and can also be used for non - residents for emergencies outside the Georgetown area. Kimberly Garrett explained that the American Red Cross has to get approval from the City Manager and the Mayor to open a shelter, they cannot just show up. There are certain procedures to get reimbursed, if American Red Cross opens the shelter, for any expenses that might have been incurred such as utilities, janitorial staff, damages and staff time. If the City opens the shelter on their own there is no reimbursement. In 18 years, the shelter has been opened 5 times and mostly for ice storms and flooding. Once the agreement is done, American Red Cross will come and assess the facility for the square footage and maximum people. Motion made by Katherine Kainer, second by Charles Brasher to recommend approval of the American Red Cross Shelter Agreement. Approved 6 -0 8. Staff Updates a. Parks Tour on June 26, 2013 There was some discussion about the Garey Park Masterplan and Westside Park. b. Neighborhood Park input meeting at Georgetown Village on June 20, 2013 Eric Nuner stated the social went well and there were 40 - 50 neighbors that came to provide input. We will move forward with the design phase and have plans back to the board in September to review. There is a very limited budget so there will be some compromises with the two parks. Luck Design will be working on this project. c. Future Council Workshop on September 10, 2013 - Aquatic Master Plan and Creative Playscape 9. Update from the Friends of Georgetown Parks and Recreation Keith Fruge stated the Friends had a booth set up at the 4 of July event in the park. He stated it did not appear to be successful. He stated they are struggling to get organized. The Friends are reviewing guidelines for how assistance is distributed. Kimberly Garrett stated the annual meeting is in September. 10. Approve minutes from the June 13, 2013 meeting Motion made by Katherine Kainer, second by Keith Fruge to approve the minutes from the June 13, 2013 meeting. Approved 6 -0 11. Adjourn Motion made by Robert Johnson to adjourn the meeting. Ro ert Johnson Katherine Kainer Chair - Parks and creation Board Secretary - Parks and Recreation Board (:: ) � t xt - Jill ellum Board Liaison - Parks and Recreation Board