HomeMy WebLinkAboutMinutes_GTAB_05.10.2013The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Friday, May 10, 2013
presiding.
Board Members Present: William Maples - Chair, Truman Hunt - Secretary, Danny Meigs, Johnny Anderson,
Ray Armour, Chris HLuz, David Johnson, John Pettitt
Board Members Absent: Rachael Jonrowe - Vice-Chair
Staff Present: Jim Briggs, Wesley Wright, Ed Polasek, Jana Fern, Bill Dryden, Sarah Hinton, Bridget Chapman,
Trina Bickford, Mark Miller, Micki Rundell
OTHERS PRESENT: Scott Rankin - COG P&Z Board, Todd Jackson - Halff Associates, Tom Clark - Citizen
Regular Meeting
Mr. William Maples called the regular GTAB Board meeting to order on Friday May 10, 2013 at 10:00 AM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a
Board Member, the City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, or
legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are
subject to action in the Regular Session that follows.
If-no
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Industry/CAMPO/TxDOT Updates: Austin District has completed their reorganization of the
TP & D section which is the Project Delivery. Have also met with the new AFA coordinator
for the FM 1460 project.
In the Legislative Session - Bill 3664 made it through the House. This is the Bill that would
increase vehicle registration fees by about $30.00. All of this revenue would go towards
Transportation Projects. Once the Bill hit the floor it looks like it got killed by a bunch of
amendments. So the Vote has been delayed until May 26, 2013.
Continue work with TxDOT and TTI on Transit. Getting ready for City Council workshop.
Looks like we are well in line to receive the 5307 funds for Transit.
C. Project Progress Reports: DB Wood Project - just received the approval letter from Core
of Engineers so staff can begin advertising. FM 971 Project - Parks & Rec Board have
found a replacement property.
Meigs asked about the Sun City - Red Poppy/Yellow Rose intersection. Polasek stated
staff is going to City Council for their approval because there is Transportation does
not have funding for the study of this project.
D. Airport Updates
(This is for specific action items considered by the Board -greater than $50,000 in value)
E. Review and possible action to approve the minutes from the Special GTAB Board meeting
held on April 19, 2013 -Jana Kern
Motion by Anderson, seconded by Meigs to approve the minutes as presented.
Approved 8-0 (Jonrowe absent)
F. Presentation and possible recommendation of the 2013-2014 Georgetown Utility Systems
Capital Improvement Plan. - Wesley Wright
Wright Presented the 2013 -2014 Georgetown Utility Systems Capital Improvement Plan to the
Board. See attached presentation.
2013 -2014 C I P. pdf
Motion by H'Luz, seconded by Hunt to recommend that the 2013/14 Georgetown Utility Systems
Capital Improvement Plan be moved forward to City Council for their approval.
Approved 8 -0 (Jonrowe absent)
G. Review and possible direction to staff regarding the Georgetown Airport Business Case
Analysis. - Ed Polasek and Jim Briggs
Polasek presented the Georgetown Airport Business Case Analysis. Copy of Draft Analysis
is available upon request. No Action at this time.
G'TOWN AIRPORT BUSINESS ANALYSIS.pdf
H. Review and possible direction to staff regarding the Georgetown Airport Tower
Operations. - Ed Polasek
Polasek stated that as part of the extension of the tower services through June 15, 2013,
staff is going to take this opportunity to go out for bid for contract services for the tower.
The current contract with RVA is for a 14 -15 hour daily operation that could cost the City
and State about $158,897.00, on a 90/10 cost basis that would require the City to provide
$15,889.70. Staff has chosen to release an RFQ for this service on a three potential time
basis - 10 hours (9:00 am to 7:00 pm), 12 hours (7:00 am to 7:00 pm), and 15 hours (7:00 am
to 10:00 pm). Motion by Meigs, seconded by Hunt to present to City Council a recommenda-
tion for a modified schedule and vendor that best meets the safety and financial needs of the
community. Approved 8 -0 (Jonrowe absent)
111. STRATEGIC ELANNINGASSUES:
I. Discussion on future bond programs. - Ed Polasek and Micki Rundell
Polasek stated that when staff took the Bond list to the last City Council meeting all that
could be focused on was the Williamson County Bond Proposal and the projects going to
Williamson County. However, staff needs to continue with towards a November 2014 bond
recommendation. See Attached List. As far as the list goes Polasek feels that staff should
concentrate on our commitments and short term, quick fix projects in this current economic
climate.
2013 BOND PRIORITY LIST.pdf
Motion by Meigs, seconded by Armour to start work on a proposal, including cost for the
commitments list and area improvements. Approved 8 -0 (Jonrowe absent)
EV. ADJOURN
Motion by Meigs, seconded by Armour to adjourn. Approved 8 -0 (Jonrowe absent)
Adjoumment
The meeting was adjourned at 11:55 AM.
Approved: (luman t:
William Maples - Chair Hunt - Secretary
Jana R. Kern - Board Liaison
Streets /Drainage /AirpOrt
Capit-al Improvement Plan
24"M
2013 -2014
Georgetown Transportation
Advisory Board
May 10, 2013
u Review Capital Improvement Plan process
❑ Review funding summary for the Capital Improvement Plan
• Review Transportation projects
• Review Stormwater projects
• Review Airport projects
1
Capital Irnprovernent Plan
• Starts in January
February
• Includes meetings at department
and division level to Formulate
Initial Department
project lists
Meetings formulating
Funding goal
projects in CIP
Development
Operations experience
Maintenance history
- --`
March
Regulatory requirements
• Recommendations are presented
F ion Meetings to
inate projects in
to boards and the City Council
CIP
• The Capital Improvements are
included in the Annual Operating
Plan
- -.= . - -- ...,
April
Finalize CIP funding
plan and financial
recommendations
May /June
Present CIP to Boards
and City Council
Septemper
Adopted along with
Annual Operating Plan
ilingc ncc — Summa-t-v v Sheet U. c is
2013 114 Summary (OOOs)
Funding
Operating Revenue $1,111
Street Maintenance Sales Tax $1,958
General Fund $875
Total $3,944
Project Costs
Transportation Services
Streets $2,833
Stormwater Drainage $1,000
Airport $111
Total $3,944
7
.�.�,...�_���.____..�..._._._ .._..._- _...,. -. Transportation
Projects 000s 13114 14115 15116 16117 17/18
Street Rehabilitation 556 581 260 50 625
Chip Seal 321 78 - 482 -
Rejuvenate 279 501 190 452 -
Cutler Process 858 1,171 1,636 1,019 -
Point Repair - - 294 452 -
Arterials Reserves 819 544 857 889 500
Totals 2,833 2,875 3,237 3,344 1,125
$9,000
$8,000
$7,000 i
$6,000
i
� $5,000
$4,000
0 53.000
$2,000
51,000
SO
08109 09110 10111 11112 12/13 13114 14115 15116 16117 17!18
5
Capital Improvement Plan
... ............
o Program funding comes from a variety of
sources, including:
Drainage Operating Revenue (Est. $800,000)
Street Maintenance Sales Tax (Est. $2,286,000)
General Fund ($875,000 annually)
[3 Program funding for 2013 -2014 Streets is
projected to be $3,160,000
o Program funding for 2013 -2014 Drainage is
projected to be $800,000
3
"Tra-tisportation Services
• Transportation Services manages, maintains, and
repairs City streets and right of ways
• Additional responsibilities include:
Traffic Control
Emergency Response
Special Events
• Funding for the maintenance program comes
from the General Fund and the Street
Maintenance Sales Tax.
• Funding for capital improvements comes from tax
supported bonds.
Street Maintenance
Rejuvenator - $279,000
Application of oil to seal small cracks, provide UV protection, guard
against oxidation, and restores uniform color after crack sealing.
NW Blvd (I35 to Northwood)
15th (Church to Hutto)
Maple (15th to Brittana Blvd)
Olive- Laurel -Vine (University -15th)
James
River Bend
Morrow (IH 35 to Elm St.)
Subdivisions:
Heritage Oaks, Wood Lake,
Shlnnecock Hills, Rosedale,
The Falls of San Gabriel, River Hills
Georgetown Crossing,
Downtown (2nd -P /Main - College)
FAI
W
Transportation
S ^
Services
-'----- '-'----
m Street Maintenance
|
Cutler Process -$858,O0O
Single pass, hot in place asphalt nscyc|er
Williams Drive (m, rbemuu,onvnwnv )
San Gabriel Blvd. —
River Bend
^
Mesquite
=ounnman
=
Bob White
,Judy '
mrkview Estates
�
Hutto Road '
�w" s
, treet
Highland Drive
°
i
!
, �� .
|r|{��s�� {]�T �]��.\71�^`-�`
1-^'�^~^^ -- '
o Street Maintenance
Chip Seal -$331,UOO
' u
Oil and rock mixture to provide seal and wear protection
Inner Loop (Ix 35 mcn 151)' Blue Springs (m asm Inner u,on)'
Airport xuau (mu/an Mound to BC Drive)
Country Club Ro Snead (I w Way
(Austin to Snead), Sierra Wav(courtnevto /n 35) mu Drive, Hewlett
Lovnmxn*am//mnwav'paoewmme,'xexev'�a�wv''U�/ve,s/tv
Parks, Sudduth
`
^
�
V-
10
5
Transportation Service,;
a Street Rehabilitation - $556,000
2nd Street (Austin to Myrtle) - $250,000
2nd Street (Myrtle to College) - $50,000 (design)
W. 91h Street (Rock to Main) - $163,000
6th Street (Austin to Main) - $60,000
W. 10th Street (Austin to Church) - $10,000 (design)
W. 11th Street (Main to Rock) - $23,000 (design)
ci Arterial Reserves
Estimated for 2013 -2014 at $819,000
M
Trans-portation Services
c Summary
Rejuvenator - $279,000
Cutler Process - $858,000
Chip Seal - $321,000
Street Rehabilitation - $556,000
Available Funding = $3,160,000
Estimated Expenditures = $2,014,000
Arterial Reserves = $819,000
Operations /Debt Service /Fund Balance = $327,000
iz
0
Stormwater
Projects 000s 13114 14115 15116 16117
17118
Curb and Gutter Replacements
Stormwater Infrastructure Upgrades
Smith Branch Buy -outs
Serenada Culvert Improvement
Nw Blvd Drainage
Airport Road @ Pecan Branch
465 300
100 100
435 2,215
- -
- -
300 -
100
-
-
-
-
500
350
1,300
Totals
1,000 2,615
400
2,150
53,000
sz500
$2000
—
g 1,500
X1,000
0
$500
50
MOO 09110 10111 11112
12113 1114'
14115'
15115' 10117'
17110'
13
Stormwater Services
a Stormwater Drainage Utility manages and maintains
stormwater infrastructure operations and facilities.
n Daily activities include drainage and flood control, and right
of way maintenance.
14
7
Sto t'.mrrvrfltet sf'nri ces
❑ Curb and Gutter Replacements
$300,000 annually
Replace deteriorating stand up curbs with new curb
and gutter
Approximately 8,500 LF
Quail Meadow
Mesquite (Judy to Riverbend) ---�-
Dunnman (Mesquite to Riverbend)
Bob White
Parker (Dunnman to Power)
15
Eton- 11-water Services
❑ Smith Branch Watershed
Potential buyouts
$435,000
❑ W. 41" Street (Rock to Church)
Drainage improvements for street project
$165,000
❑ Infrastructure Improvements
Rehab above and beyond normal maintenance
$100,000
16
8
Stotrnwater Services
ra Summary
Curb and Gutter - $300,000
m W. 4th Street - $165,000
n Infrastructure Improvements - $100,000
Smith Branch - $435,000
possible FEMA reimbursement for Smith Branch
Estimated Expenditures = $1,000,000
Available Funding = $800,000
Storm water Services
o Smith Branch Watershed - Est. $2.2million
la NPDES /MS4 Permit - $TBD
Q Additional Projects - Est. $6.4million
DB Wood over Middle Gabriel Bridge - $3.5MM
N. Inner Loop Culverts (CR151- FM971) - $1MM
River Oaks Culvert - $1MM
Smaller Culverts /Erosion Control Protection $900k
Sierra Vista - $15k
r: Austin Ave (2na, 111h, 17th) - $100k
Rail Drainage (9th /10th & Hogg /20th)- $150k
Railroad Ave (@ 101h) - $30k
Rock & 7th - $30k
141h (Railroad Ave to Hart) - $70k
Pine (6th to holly) - $look
North Town Drainage -$400k
17
is
X
Services
r3 Current Rate = $4.75 /ERU
FY14 - $1MM
FY15 - $2.2MM
FY16 - $400k
FY17 - $0
FY18 - $2.1MM -> 5 year Total = $5.7 million
Proposed Rate = $5.25 /ERU
FY14 - $3MM
FY15 - $2.2MM
FY16 - $800k
FY17 - $850k
FY18 - $2.1MM --) 5 year Total = $9.0 million
19
20
10
Airport
Projects (000s )
13114 14115 15116 16117 17115
Runway 1836 Lights
111 - - -
Fuel Farm
80
Parallel TW -A & MITL
- 543
Totals
111 623
$700
$600
00
$4
5400
$300
I
L
t•
5160
+• -16117 ^ -.
10111 11112 12f13
13114 14/15 1916 17118
20
10
f
Air -port Services
rl Manages and repairs the City airport.
Daily activities include inspection of runways for sign
repair, pavement management and removal of sight
obstructions.
Traffic control, emergency response operations and
special events.
ri Airport services has experienced a growth in
demand for maintenance and rehabilitation of the
City's runway system.
Q All projects are in conjunction with TxDOT grants
Airport Service
................... .
o Parallel Taxiway (TW) &
Medium Intensity Runway Lights (MITL)
TxDOT grant accepted by GTAB March 8, 2013
Design - $71,500 (2013)
Construction - $111,000 (Safety lighting and signage)
(MITL) (2014) r
Relocate fuel farm ands;.,
parallel taxiway
Design in 2013 C '"
Construction 2015:
Fuel Farm: $80,000
Parallel Taxiway:
$543,000
rF,
M
1
. 22
G
Georgetown Airport Business
Case Analysis
Summary of Issues and Concepts
of the Draft Report
Status of Draft Report
CH2M Hill submitted draft on April 3, 2013.
Draft was only Executive Summary.
Submitted Draft did not include key issues
identified since start of Report:
— Tower Closure
— FAA Compliance CIP Projects
— FAA Compliance Maintenance Projects
Key Concepts is Draft Report
Industry Best Practices for similar Airports:
— General Fund Revenue supplemented all
Airports Surveyed;
— Historically Capital Development and
Maintenance Programs exceeded GTU;
— Fueling and leasing functions are
underperforming in revenue generation; and
— GTU must develop a ""Brand" to best
determine what future steps to take.
Next Steps
Financial Model being updated to reflect
changes.
Primary Management Options are being
better defined.
Base and Variable revenue projections are
being better defined.
Discussion on Status as a "stand alone"
revenue /enterprise fund being crafted.
Will be ready for May GTAB Meeting.
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