HomeMy WebLinkAboutMinutes_GTAB_04.19.2013Minutes of the Meeting of
Georgetown Transportation Advisory Boarl
and the Governing Body of the.
City of Georgetown, Texas
Special Session
Friday, April 19, 2013
The Georgetown Transportation Advisory Board Special Session of the City of Georgetown, Texas, met
on Friday, April 19, 2013 presiding.
Board Members Present:
William Maples - Chair, Rachael Jonrowe - Vice-Chair, Truman Hunt - Secretary, Danny Meigs, J
Anderson, Ray Armour, David Johnson, John Pettitt
Board Members Absent:
Chris H'Luz
Staff Present:
Jim Briggs, Jana Kern, Ed Polasek, Mark Miller, Micki Rundell, Sarah Hinton, Wes Wright, Trina
Bickford
Others Present:
Ben Lake & Rob Crowson - Steger Bizzell, Scott Rankin - COG P&Z Board Member
it
Regular Meeting
Mr. William Maples called the Special GTAB Board Meeting to order on Friday April 19, 2013 at 10:00
AM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, General Manager of Utilities, City
Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas
Government Code Chapter 551, and are subject to action in the Regular Session that follows.
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Industry/CAMPO/TxDOT Updates: TxDOT has split Ms. Crews-Weight job duties to three
people.
C. Project Progress Reports
D. Airport Updates
11M
(This is for specific action items considered by the Board —greater than $50,000 in value)
E. Review and possible action to approve the minutes from the regular GTAB Board meeting
held on March 8, 2013 — Jana Kern
Motion by Armour, seconded by Jonrowe to approve the minutes as presented.
Approved 8-0 (H'Luz absent)
F. Consideration and possible recommendation to approve a contract with Smith Contracting
Co., Inc., of Austin Texas, for the 2011-2012 Streets and Drainage CIP (Reconstruction and
Rehabilitation) for the base bid of $458,573.15 plus an alternate bid of $108,538.00 in the
amount of $567,111.15. - Mark Miller and Ed Polasek
Miller stated that this contract is for the of the II/l2Streets
and Drainage CIP. This work will consist of approximately 5,000 linear feet ofcurb, I,400 square
yards of hot mix, and 3,00O square yards of roadway reconstruction. The extend of the work ou
each street will vary depending on the current condition of the roadway. Staff also added utility
work hothis project to help prevent unnecessary future pavement damage. Attached is the map
of streets tbatwiDbem/orkedoo
--- 11-12 STREETS DRAINAGE C|P.pdf
Motion bvMeigs seconded bv]onroweto approve contract. Approved 8-0OH'Lnz absent)
G. Discussion and possible action concerning amending the 2O11-2O12Street Drainage CIPPrnkct
Task Order SBE-l2-OO2to include the preparation of plans and construction administration for
amne course surface application on Identified City Streets (remainder of microsurface
contract). Mark Miller and EdPolasek
Miller explained to the board that a contract fozcuicrosuzbsce was approved io last year's
budget. The process has been used successfully bz Georgetown for many years. In November
of2Ol2the contract was stopped when resident and City staff were not satisfied with the
product's aesthetics. A staff investigation revealed a noticeable drop in the quality of finish in
the microsurface industry. Reasons for the drop in quality include, different oil, qualified labor
issues, different rock. The contractor felt like they could not reproduce the quality ofwork
performed bz the past and they could not meet the City's expectations. For this reason, it ' was
mutually agreed to terminate the contract.
Staff ia requesting Steger Bizzellto perform the necessary engineering services related tothe
application ofm one course surface treatment. Traditionally chip seal has not always had the
best reputation due to issues ranging from "BIced' Peeling, Noise, Dust and Acatbetco".
Advancements bz the industry have changed the way this treatment is viewed. We are
specifying DBRS2P oil with agrade 5 Uvalde Trap rock. This oil has been used bv the City for
over 2O years and has never bled. The Uvalde stone is expensive, but is extremely hard and
has a natural asphalt black color. The final product closely resembles asphalt and the color
will not fade like TMRS nnbzrosurfame,nrasphalt.
There are many other benefits such ao superior bu performance, improves bacdoz,loogerlaadng
protection of underlying asphalt and actually continues tn heal old and new cracks lnexisting
pavement for years after the application. The reason stated for the last drop bzthe City's Overall
Condition Index score was a considerable increase tucracking. Drought and extreme tempera-
tures contributed tothe pavement cracking. The Specifications proposed should help tosolve
some of those issues.
No action is required. Staff will bring back a contract for Board approval ota later date.
BL Review and possible recommendation concerning the 2013/14 Transportation Improvement
Program (TIP). -Ed Polasek and MickiRundel
Polasek stated that at the March 2O23GTABBoard meeting staff presented the draft G7BCTIP
and Bond Authorization Funding timeline. Based no direction from this Board and' revisions
from the GIBC Board, staff is now presenting the final draft for GTAB recommendation. The
GTAD Bond Authorization Projection depicbythecnmteaysociatedvviGztbeccnstroctofthe
FM97l intersection at Austin Avenue and meets the City's local match obligation toconstruct
the FMI460project.
GTABnognaphico.pptx
Motion bv Hunt, seconded bvMeigsto approve the 20l3/14 TIP aspresented.
Approved 8-0 (H'Luz absent)
Recess 11:30 AM
Returned 11:45 AM
I. Review and possible recommendation of possible projects to submit to Williamson County of
possible November 2013 Bond Program. Ed Polasek and Jim Briggs
Polasek gave�,a power point presentation (see attached).
i_r 1
Williamson County Bond.pptx
Motion by Pettitt, seconded by Anderson to approve suggested projects with the exception of
combining projects SH 29 Bypass (SH 29 to Leander Rd) and DB Wood Rd (SH 29 to Bypass)
into one project. Approved 8 -0 (H'Luz absent)
J. Review and possible direction to staff regarding the Georgetown Airport Business Case
Analysis. - Ed Polasek and Jim Briggs
Polasek /Rundell /Briggs informed the Board that the report was not complete and gave the
Board an overview of what they have. Will bring report back to the May 2013 meeting.
LP
Ray Armour Left meeting at 12:24 PM
III. STRATEGIC PLANNING /ISSUES:
Georgetown Airport Business Case Analysis.pptx
K. Discussion on future bond programs. — Ed Polasek and Micki Rundell
Was is discussed within item "I ".
L. Discussion of City of Excellence - Transportation Element — Ed Polasek
Polasek /Rundell gave the board a presentation on the City of Excellence that was presented to
Council on April 16, 2013. No Action Required.
MOVED TO ITEM "E"
IV. ADJOURN
Motion by Jonrowe, seconded by Meigs to adjourn. Approved 7 -0 (H'Luz & Armour absent)
Adjournment
The meeting was adjourned at 12:32 PM.
Approved: Attest:
William Maples - Chair roman Hunt — Secretary
Jana R. Kern — Board Liaison
VICINITY MAP
SCALE: 1"= 5W
STEG_ 'BIZZELL
ADDRESS 1975 S. AUSUM AVENUE GEORGETOINC TX 78626
MEW SIZ930.%412 I TEXAS REGISTERED ENGWEERWG FIRMIr-U
SERVICES >,CNOINEERS : >PLANNERS -SU.RVEYORS
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VICINITY MAP
SCALE: 1"= 5W
STEG_ 'BIZZELL
ADDRESS 1975 S. AUSUM AVENUE GEORGETOINC TX 78626
MEW SIZ930.%412 I TEXAS REGISTERED ENGWEERWG FIRMIr-U
SERVICES >,CNOINEERS : >PLANNERS -SU.RVEYORS
H
Williamson County Bond
Program Request
PARKS ELEMENT
— Hike and bike trail expansion from Booty's
Road Park to Williams Drive
— Sidewalk /Trail: Madrid between Georgetown
Village and Serenada (new McCoy
Elementary)
— Land acquisition adjacent to Georgetown
Parks.
PARKS (Continued)
— Parks Board also recommends the County
consider a location near Georgetown for a
county-wide rodeo arena and expo center.
—Staff Recommendation: Trail Connectivity:
Garey Park to the County's Regional Park
(public access easement along the Brushy
Creek raw water line).
TRANSPORTATION PROJECTS
Staff Recommended Criteria:
— Project under City approved design; and
— Project with possible City/TxDOT construction
administration.
Candidate Projects:
— IH 35 NB Frontage Road (Williams to Lakeway);
— SH 29 Bypass (SH 29 to Leander Road) (new)
and D.B. Wood Road (SH 29 to Bypass) (new);
— D.B. Wood Road widening (Williams to SH 29).
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