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HomeMy WebLinkAboutMinutes_ARTAB_07.20.2010Minutes of the Fleeting of the Arts and Culture Board City of Georgetown, Texas Tuesday, July 20, 2010 Members present: Charles Aguillon, Philip Baker, Kaki Bassi, Dar Richardson, Mandy Solin Members absent: Karen Lange, Steve Proesel Staff present: Eric Lashley, Library Director; Judy Fabry, Library Administrative Assistant Others present: Judy Ommen, Georgetown Artworks; Doug Smith, Palace Theatre; Bob Kostka, Palace Theatre; Micki Ross, Williamson Museum; Jamaal O'Neal, Williamson County Sun. A. Charles Aguillon called the meeting to order at 4:37 p.m. B. There were no announcements regarding upcoming events C. Judy Ommen and Doug Smith signed up to speak to agenda item 4 and their comments are summarized there. D. Mandy Solin moved and Kaki Bassi seconded the motion to accept the minutes of the June 15 meeting as distributed. Motion passed unanimously. Dar Richardson moved and Philip Baker seconded the motion to accept the minutes of the June 24 meeting as distributed. Motion passed unanimously. E. Consideration of and possible action on 1. Retort on presentation to Council _at_Iuly 13 2010 meeting - Charles Aguillon. Charles said he had tried to tell the Council that the Board needs funding to proceed, but no action was taken. The Mayor and Pat Berryman complimented the Board's work, especially the "new direction" that the Board has taken, the grants, and the sculptures in the park. Ellsworth Peterson spoke on behalf of the Festival of the Arts and thanked the Council and the Board for the grant the Festival received. 2. Sculpture donation by Gary Yarrington - Eric Lashley. Eric reported that Gary Yarrington has made arrangements to donate his sculpture, The Book, to the library. The Library Board has already approved the sculpture for placement in the library, but the Arts and Culture Board needs to approve the City taking the donation. Philip moved to accept the donation, Dar seconded the motion, and it passed unanimously. 3. Southwestern University /3M grant - Eric Lashley. Eric said that he had spoken with Ben Pierce of Southwestern and Ben said that the books on the grant still were not closed, so he could not tell exactly how much money would be given to the Board for the purchase of a sculpture for the Hike and Bike Trail in San Gabriel Park. Eric estimated that the amount would be about $2800 and that it would be distributed in August or September. After the money is received, a committee comprising members of the Arts and Culture Board, the Parks Board, and a representative from Southwestern will select a sculpture to purchase. 4. Use of the old library as an art /community center – Charles Aguillon. Charles announced that the City Manager has mentioned in the press and at two recent Council meetings about using the Old Library as an arts center. He announced that Judy Ommen wished to speak about this topic. Judy passed out a summary of the recommendations of Georgetown Artworks if the Old Library is converted into an arts center. That sheet is attached and made a part of these minutes. Charles announced that Doug Smith also wished to speak about the proposed arts center. Doug reported that the Palace Theatre has been using the Old Library for the past two summers for its children's programs and the Palace Board hopes to continue that usage. However, they also would like to see the Old Library contain a small "black box" theatre since the building that the Palace bought for that purpose has been found not suitable by the Fire Inspector. Eric reported on Paul Brandenburg's facilities presentation that he gave at a recent Council workshop. He passed out a sheet that showed four of the slides from Mr. Brandenburg's PowerPoint presentation —the slides relevant to the Old Library, Police Station, parking at 8th and MLK, and his recommendations. Eric emphasized that Council took no action on the recommendations. At the July 13 Council meeting, Mr. Brandenburg again mentioned the possibility of converting the Old Library or the Police Station into an arts center. In the interest of being proactive, Eric presented a draft proposal (attached to and made a part of these minutes) for the Board to consider sending to Mr. Brandenburg, asking for his approval for the Board and interested stakeholders to go ahead with a preliminary investigation of creating an arts center in the Old Library. The proposal also established a deadline of January 2011 to bring the preliminary findings to Council. Eric emphasized that until the Board receives directions from the city manager regarding this project, there is no point in discussing it. Discussion followed, which included consideration of who the stakeholders on the planning committee should be, who would do the considerable research that is outlined, and whether Council's priorities should be surveyed before moving ahead with the preliminary investigation. Dar moved that with the addition of GISD to the list of stakeholders, the proposal should be sent to Paul Brandenburg. Kaki seconded the motion, which passed unanimously. 5. Formation of sub - committee for meetings with CVB and Main Street board representatives – Eric Lashley. Charles and Phil volunteered to serve on this committee. b. Arts and Culture Board budget – Eric Lashley. Eric briefly reviewed the way in which the Board has received funding in the past. In 2007 -08 and 2008 -09 the funding was 1/4% of the general fund. In 2009 -10 the Financial Policy was changed so that funding for the Board was at the discretion of the City Manager. The Board has received no new funds since 2008 -09 and Eric had been advised that there is no money in the FY 2010 -11 budget for the Arts and Culture Board. Judy passed out a summary of the Board's expenses for the past two years(attached to and made a part of these minutes), which showed a balance remaining of approximately $5500. She pointed out the expenses associated last October with promoting Art Month and also the expenses associated with the Georgetown Sculpture Tour. If the Board receives no funding for FY 2010 -11, the Board will not be able to continue both of those projects. Charles said that he believes it is important to continue support for these projects and pointed out that Council needs to be apprised of this situation. It appears that at least some of the Council members assume that there is money in the 2010 -11 budget for the Board. Mandy suggested that perhaps CVB could pay for some of the Art Month advertising. Dar said that he is talking next week with the sculptors who are expecting to bring their works to Georgetown in October. He emphasized that he needs to know there will be money for pedestals and honorariums for these pieces. To that end, Dar moved that $3000 be set aside from the remaining funds for the sculpture project and for prizes for next year's TSOS summer show at the library. Mandy seconded the motion, which passed unanimously. Discussion followed about writing a letter to Council to bring the Board's financial situation to their attention. Philip made a motion that Charles write to the Council immediately. Mandy seconded the motion, which passed unanimously. 7. Application for Cultural District Designation — Charles Aguillon. Charles said that although there is nothing new on this topic, it will become an important focus when the Arts and Culture Board representatives meet with representatives from the Main Street and CVB boards. Designation as a Cultural District will be the ultimate outcome when arts and culture become the forces driving tourism and economic development in the downtown. Charles adjourned the meeting at 5:27. Respectfully submitted, Judy Fabry, Acting Secretary Chart guillon, Chair GEORGETOWN ART (WORKS CENTER FOR THE ARTS JULY 19, 2010 GREEN BUILDING MODIFICATIONS Appropriate HVAC, LIGHTING, VENTING for artists, INSULATED GALLERY SPACE 30 X 60 SF = 1800 SF Can be used as a meeting space, rentable, with wooden floor for dance KITCHEN GALLEY 50 SF = 50 SF OFFICE SPACE FOR 2 PEOPLE 144 SF = 144 SF WORK /SELL STUDIO SPACES 6 @ 220 SF = 1320 SF Rentable WORK /SELL STUDIO SPACES 4 @ 440 SF = 1760 SF Rentable EMERGING ARTIST STUDIO 1 @ 300 SF = 300 SF Grant Funded, competitive, 2 or 3 per year VISITING ARTIST STUDIO 1 @ 300 SF = 300 SF Grant Funded, competitive, 2 per year LARGE COMMUNITY WORK SPACE WITH WALL GALLERY 1 @ 800 SF = 800 SF Rentable for Groups or individuals, sinks, fan system, strong electrical Painting, wax media, printmaking, drawing platform & lighting, equipped Workshop ready EDUCATIONAL WORK SPACE 1 @ 1000 SF = 1000 SF Operates year round for K —12, sliding scale tuition during school year Summer camp charges Grant supported, fully equipped and divided for ages STORAGE GALLEY Between large work spaces 1 @ 200 SF = 200 SF COMPUTER LAB WITH 10 STATIONS 1 @ 400 SF = 400 SF DIGITAL ART WORK, DESIGN, GRAPHICS, PHOTOGRAPHY SMALLER WORKSHOP SPACES 2 @ 600 SF and 4 @ 400 SF = 2800 SF Pottery, Silver /Metal Works, Stained Glass, Fabric & Fiber, Sculpture OPENS to outside for sculpture working to continue OUTDOOR ARTS PAVILION Equipped with electrical, water, fans, shade coverage, platform for demo, music, dance... SF unknown TOTAL Square Feet ...... • • • 10774 SF Recommended Eleven Thirteen Architects in Georgetown who have been involved with us. Referenced art centers in Ingram —Hill Country Arts Foundation, Artpace San Antonio, and Raleigh, N.C. — Artspace. For Summer Art Camp —Vero Beach Museum of Art Ommen/ 2 Intermediate Needs (2010 -2015) City Hall Albertson No! Downtown Masterplan Facility'Downtovm' MuniupaI Court Move offices across to 71h & Main Stleel Building spl t operations Occupy a portion of old Lib•ary Par ing Structure Southwest Duadrenl Pan of Civic Complex on B- Street Can be bui ;l indepwdont of other facilities Old Police Station -. -. Transitional Use and Temporary Space Ultimately Sell aL Old Library Arts and Culture Use Art and Theater Classes Shows Traveling Exhibits t Work with Arts and Culture Board, Palace Theater, GISD, Southwestern, and Williamson County History Museum. Municipal Court (Future) Children's Library (Future) Recommendations —Ncxt Steps Complete the Purchase of the DB Wood Property (Addresses Fire and Police Needs). Construct Fire Station #5 in 2011. Work with Williamson County on the sale, lease, joint use of the V Street Property for a future Civic Complex, Parking Structure, and Retail Use. Emphasis on Parking Structure. Work with interested stakeholders on the Old Library as an Arts and Culture Venue. Contingent upon the results of the Fall Liquor Option Initiative Election, renovate the old Fire Station #1 Bays for a proposed Winery (4A Funded). DRAFT DRAFT DRAFT DRAFT DRAFT Proposal The Arts and Culture Board proposes to form a committee to study the feasibility of converting the old Library into an Arts Center. The committee will consist of members of the Arts and Culture Board. The committee will be chaired by Charles Aguillon, Chair of the Arts and Culture Board, and facilitated by Eric Lashley, Library Services Director. To keep the size of the committee manageable, a representative of the following organizations will be asked to participate: 1. Palace Theater 2. Georgetown Art Works 3. Williamson Museum 4. Southwestern University 5. Georgetown Symphony Society (Note: other stakeholders will have an opportunity to participate in the process at public forums) Scope of Work Me committee will: A. Develop a mission and vision for an Arts Center B. Research Arts Centers through the country C. Identify the various models of Art Centers D. Identify best practices E. Organize public forums F. Research costs associated with the operation of an Arts Center G. Research sources of funding and cost recovery H. Research the economic impact of an Arts Center Timeline The committee will make a recommendation to Council no later than January 2011.