HomeMy WebLinkAboutMinutes_AIRAB_03.19.2012Notice of Meeting of the
Airport Advisory Board
City of Georgetown, Texas
Monday, March 19, 2012
The Airport Advisory Board will meet on Monday, March 19, 2012 at 07:00 PM in the Georgetown Public
Library, Hewlett Room, located at 402 West 8th Street, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Airport Advisory Members:
L. E. Williams – Chair, David Johnson, Thomas Clark, Jim McLean, Bill Farmer, David Arnette, Andrew
Karaffa
Airport Advisory Board meets every third Monday of the month at 7:00 p.m.unless otherwise specified.
Call to Order at 07:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of New Airport Advisory Board Members and Visitors
B. Airport Manager’s Report – Sarah Hinton, Airport Manager
C. Report on Council Actions – Sarah Hinton, Airport Manager
D. Public wishing to address the Board
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board)
E. Board nominations and election of Vice Chairman of the Airport Advisory Board – L.E.
Williams, Airport Advisory Board Chair
F. Board nominations and election of Secretary of the Airport Advisory Board – L.E. Williams,
Airport Advisory Board Chair
G. Consideration and possible action to change the day, time and location of the Airport
Advisory Board Meeting – L.E. Williams, Airport Advisory Board Chair
H. Review of City Ordinance Section 2.36.010 regarding the Attendance Policy and Duties of
Members – Sarah Hinton, Airport Manager & Bridget Chapman, Acting City Attorney
I. Review of the Airport Advisory Board Bylaws – Sarah Hinton, Airport Manager & Bridget
Chapman, Acting City Attorney
J. Review of Airport Advisory Board Procedures – Sarah Hinton, Airport Manager & Bridget
Chapman, Acting City Attorney
K. Consideration and possible action to approve the Minutes of February 20, 2012 - L.E. Williams,
Airport Advisory Board Chair
III. STRATEGIC ISSUES:
L. Consideration and possible action for setting the Agenda Items for the April 16,
2012 meeting. – L.E. Williams, Airport Advisory Board Chair
ADJOURN
Certificate of Posting
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2012, at __________, and remained so posted for at
least 72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle, City Secretary
Minutes of the Meeting of
the Airport Advisory Board
City of Georgetown, Texas
Monday, March 19, 2012
The Airport Advisory Board of the City of Georgetown, Texas, met on Monday , March 19, 2012.
Members Present:
L. E. Williams – Chair, Jim McLean - Vice Chair, David Arnette - Secretary, David Johnson, Thomas
Clark, Bill Farmer
Members Absent:
Andrew Karaffa
Staff Present:
Sarah Hinton, Bridget Chapman, Hamilton Rial, BettyJo Patterson
OTHERS PRESENT:
Shannon Thomas – Tower Manager, Aimee Carreno – Aero Centex, Buz Landry – Airport Patron, Gary
Hamilton – Airport Patron, Dale Raveney – Airport Patron
Minutes
Regular Meeting
Mr. L.E. Williams called the regular Airport Advisory Board meeting to order on Monday, March 19,
2011 at 7:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of New Airport Advisory Board Members and Visitors
Discussion: Chairman Williams welcomed new Airport Advisory Board Members: David Arnette,
Thomas Clark, Bill Farmer, and Jim McLean.
B. Airport Manager’s Report - Sarah Hinton, Airport Manager
Discussion: Hinton provided update on Airport financials and operations (including fuel sales).
Chapman advised that monthly budgetary/accounting documents will not be presented to the
board but financial information for airport improvement projects will be provided. Coversheets
will contain specific information on the funding and source. Hinton commented on upcoming
Events: 1) March 31, 2012, “Eggs Away” – annual Easter Egg Hunt to be held the first time at the
airport at 10:00 A.M., sponsored by the Airport and Parks & Recreation. 2) Red Poppy Fly In – to
be in conjunction with the Red Poppy Festival on Saturday, April 28, 2012 sponsored by the EAA
Chapter 187 and they will serve hot dogs and hamburgers . 3) Father’s Day – Aviation Movie on
hangar door on June 16, 2012. 4) AirFest is scheduled for November 3, 2012 and the C47 will be
coming from Burnet. Hinton noted other items of interest: 5) March 23, 2012 preconstruction
meeting for the 18/36 runway improvement zones to clear trees on south end and get us in
compliance. We’re resealing the H, I, J area to the Alpha taxiway and widening the ramp on the
north side of SR Aviation. 6) The next FOD walk is on Friday, March 30, 2012 at 7:30 A.M., meet at
the Terminal Building. The FOD walks are the last Friday of every month and the last walk we
collected over 5 lbs. of debris. 7) The FAA did a courtesy visit on March 14 & 15, 2012. We have
some issues with maintenance and runway lighting (runway 11/29 directional light).
C. Report on Council Actions – Sarah Hinton, Airport Manager, Bridget Chapman, Acting City
Attorney
Discussion: Chapman reported that at the City Council Meeting of March 13, 2012, City Council
reviewed the requests from Johnny B. Gantt to sublease portions of the Gantt Aviation Building to
GTU Turbine, LLC dba Georgetown Turbine Service and to Chartwell Properties, LP dba Aero
Centex. Council approved the subleases subject to review and approval of the FAA (Federal
Aviation Administration).
D.Public wishing to address the Board
None
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
E. Board nominations and election of Vice Chairman of the Airport Advisory Board – L.E. Williams,
Airport Advisory Board Chair
Discussion : Mr. Farmer nominated Jim McLean as Vice Chairman. No other nominations.
Action: Motion by Farmer, seconded by David Arnette
Approved 6-0-1 (Karaffa absent)
F.Board nominations and election of Secretary of the Airport Advisory Board – L.E. Williams,
Airport Advisory Board Chair
Discussion: Mr. Williams nominated David Johnson as board Secretary. No other nominations.
Action: Motion by Williams, seconded by McLean
Approved 6-0-1 (Karaffa absent)
G.Consideration and possible action to change the day, time and location of the Airport Advisory
Board Meeting – L.E. Williams, Airport Advisory Board Chair
Discussion : Chairman Williams explained the next item for consideration is the relocation of the
Airport Advisory Board Meetings and there is the consideration to move the meetings back to the
Airport – Terminal Building, 500 Terminal Drive.
Action: Motion by Farmer, seconded by Arnette
Approved 6-0-1 (Karaffa absent)
Discussion: Chairman Williams advised the next item for consideration is the day and time of the
Airport Advisory Board Meetings – consideration is to keep it the standard third Monday of each
month and at 7:00 P.M.
Action: Motion by Clark, seconded by McLean
Approved 6-0-1 (Karaffa absent)
Chairman Williams noted that the next Airport Advisory Board Meeting will be held at Airport –
Terminal Building, 500 Terminal Drive at 7:00 P.M on April 16, 2012. He also advised board
members that if you are unable to make a meeting you need to advise the Chairman and board
liaison that you are unable to attend a meeting, in order to have a quorum.
H.Review of City Ordinance Section 2.36.010 regarding the Attendance Policy and Duties of Members
– Sarah Hinton, Airport Manager , Bridget Chapman, Acting City Attorney
Discussion: Chapman reiterated Mr. Williams comment that attendance is important and that that
if you are unable to make a meeting you need to advise the Chairman and board liaison that you
are unable to attend a meeting, in order to have a quorum. Chapman informed the board that it is
Council policy to require members to attend a minimum of 75% of regularly scheduled meetings.
I.Review of the Airport Advisory Board Bylaws – Sarah Hinton, Airport Manager, Bridget Chapman,
Acting City Attorney
Discussion: Chapman stated that Sarah Hinton and BettyJo Patterson are the board liaisons.
Chapman reviewed the Airport Advisory Board Bylaws: Purpose, Membership, Board Officers,
Meetings, Reports to City Council, Subcommittees and Amendments.
J.Review of Airport Advisory Board Procedures – Sarah Hinton, Airport Manager, Bridget
Chapman, Acting City Attorney
Discussion: Chapman went over the Meeting Procedures for Georgetown Boards & Commissions –
updated February 23, 2012.
K.Review and possible action to approve the minutes of the regular meeting held February 20, 2012 -
L.E. Williams, Airport Advisory Board Chair
Discussion: None
Action: Motion by Clark, seconded by Farmer
Approved 6-0-1 (Karaffa absent)
III. STRATEGIC ISSUES:
L. Consideration and possible action for setting the Agenda Items for the April 16, 2012 meeting. –
L.E. Williams, Airport Advisory Board Chair
Discussion: None
ADJOURN
Motion by Clark, seconded by Arnette to adjourn the meeting
Approved 6-0-1 (Karaffa absent)
Adjournment
The meeting was adjourned at 7:54 P.M.
Approved:Attest:
______________________________________________________________________
L.E. Williams, ChairmanDavid Johnson, Board Secretary