HomeMy WebLinkAboutMinutes_AIRAB_01.23.2012Notice of Meeting of the
Airport Advisory Board
City of Georgetown, Texas
Monday, January 23, 2012
The Airport Advisory Board will meet on Monday, January 23, 2012 at 07:00 PM in the Georgetown Public
Library, Hewlett Room, located at 402 West 8th Street, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Airport Advisory Members:
George Brown - Chair, Gary Hamilton - Vice Chair, Milton Ritter - Secretary, Patrick McCaslin, L. E.
Williams, Howard B. Landry, David Johnson
Airport Advisory Board meets every third Monday of the month at 7:00 p.m.unless otherwise specified.
Call to Order at 07:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of New Airport Advisory Board Member and Visitors
B. Airport Manager’s Report – Sarah Hinton
C. Report on Council Actions – Sarah Hinton
D. Public wishing to address the Board – Shannon Thomas, Air Traffic Control Tower Manager
(Airfield Safety)
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board)
E. Consideration and possible action to approve the Minutes of November 21, 2011. - George
Brown, Airport Advisory Board Chairman
F. Consideration and possible action to recommend to Council to approve a Resolution
authorizing the City's participation (estimated at $42,500.00) in the Texas Department of
Transportation's grant project #1214GRGTN to make airport runway improvements to comply
with current Federal Aviation Administration safety standards. -- Sarah Hinton, Airport
Manager; Ed Polasek, Transportation Services Director; and Terri Glasby Calhoun, Real Estate
Services Coordinator
III. STRATEGIC ISSUES:
G. Consideration and possible action for setting the Agenda Items for the February 20,
2012 meeting. – George Brown, Airport Advisory Board Chairman
ADJOURN
Certificate of Posting
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2012, at __________, and remained so posted for at
least 72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle, City Secretary
Minutes of the Meeting of
the Airport Advisory Board
City of Georgetown, Texas
Monday, January 23, 2012
The Airport Advisory Board of the City of Georgetown, Texas, met on Monday , January 23, 2012.
Members Present:
George Brown - Chair, Gary Hamilton - Vice Chair, Patrick McCaslin, L. E. Williams, Howard B. Landry
Members Absent:
Milton Ritter, David Johnson
Staff Present:
Sarah Hinton, Bridget Chapman, BettyJo Patterson, Hamilton Rial
Minutes
Regular Meeting
Mr. George Brown called the regular Airport Advisory Board meeting to order on Monday, January 23,
2011 at 7:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and
are subject to action in the Regular Session that follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of New Airport Advisory Board Members and Visitors
B. Airport Manager’s Report - Sarah Hinton
Discussion: Ms. Hinton discussed upcoming Events: 1) February 25, 2012 , an outside party will be
having an event at the Jet Center to include approximately 100 cars and 6-8 aircraft display to
benefit the Wounded Warriors – TX Group (not sponsored by the city but they have received
permits for the event. 2) March 31, 2012, “Eggs Away” – annual Easter Egg Hunt to be held at the
airport, sponsored by the Airport and Park & Recreation. The eggs will be dropped by the B25
bomber and there will 1,000 eggs dropped from the airplane and 1,000 eggs seeded. If the date is
rained out it will be held the following Saturday, April 7, 2012. 3) Airfest 2012 is scheduled for
November 3, 2012 and we will be inviting more aircraft to participate. 4) Movie on the hangar door
– Sat., June 16, 2012 to be held at Georgetown Jet Center with hangar door closed. Please give your
suggestions for the movie. 5) February 2013 (next year) – Sweetheart Dance. Hinton provided
update on Airport financials and operations. Dale Raveney (member of the public) stated that there
are items such as debt payment, internal service and ISF that needs clarification on the financials.
Buz Landry questioned whether the airport is operating in “red” or not that the financial report
received is still difficult to understand. Hamilton questioned as to what the “actuals” are on the
financial statement. Hinton explained the financial items and fuel sales listed. Chapman reiterated
Hinton’s comments on the revenues and expenditures. McCaslin explained that having “net” will
help. Multiple board members still want to see reports similar to the ones presented last year
which outlined fuel sales, revenues from hangars/commercial/tiedowns and other airport
operations. Hinton reasoned that the city’s request is that statements come directly from the
Finance Division and no internal reports will be generated. Mr. Brown summarized that Mr.
Landry’s concern and the board’s is that do we have the information on expenditures to vote on
items presented. Chapman explained that items have financial impacts and when staff presents
them to the board they have to explain where the monies will be funded or allocated.
C. Report on Council Actions – Sarah Hinton
Discussion: Hinton reported that City Council approved the decommissioning of the NDB, the
Mayor sent the letter, and the FAA and the FCC have received that letter.
D.Public wishing to address the Board
Discussion: Shannon Thomas, Air Traffic Control Manager reported on the update of the Runway
Safety Action Plan. Actions: 1) the airport will repaint necessary taxiway lines and add a limited
number of solar taxiway lights; 2) the airport will move the aircraft tiedowns back and relocate
other aircraft to comply with the obstacle free areas as described in the Airport Master Plan Update;
3) the city will provide to Pilots Choice so pilots can comply with requirements to obtain an ATC
Clearance prior to entering airport movement area and ultimately aircraft parked in the infield will
be relocated. Also a FOD (Foreign Object Debris) Walk is scheduled for Friday, January 27, 2012 at
7:30 A.M. at the Terminal and the last Friday of every month.
Chapman introduced Aviation Attorney – Hamilton Rial.
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
E. Review and possible action to approve the minutes of the regular meeting held October 17, 2011. –
George Brown
Discussion: None
Action: Motion by McCaslin, seconded by Williams
Approved 5-0-2 (Ritter & Johnson absent)
F.Consideration and possible action to recommend to Council to approve a Resolution authorizing
the City’s participation (estimated at $42,500.00) in the Texas Department of Transportation's grant
project #1214GRGTN to make airport runway improvements to comply with current Federal
Aviation Administration safety standards. -- Sarah Hinton, Airport Manager; Ed Polasek,
Transportation Services Director; and Terri Glasby Calhoun, Real Estate Services Coordinator
Discussion: Hinton commented that the Resolution is for the City’s participation ($42,500) in a
grant project for runway improvements to provide a Runway Protection Zone (RPZ) on Runway 11
and an RPZ and Threshold Siding Surface (TSS) on Runway 29 in order to bring the airport up to
current Federal Aviation Administration (FAA) safety standards.
Action: Motion by McCaslin, seconded by Landry
Approved 4-1-2 (Hamilton against ; Ritter & Johnson absent)
III. STRATEGIC ISSUES:
G.Consideration and possible action for setting the Agenda Items for the February 20, 2012 meeting. –
George Brown
Discussion: Chapman stated that possibly next meeting we have staff report on the planning and
budget process of the airport . Brown stated that maybe we need to hold this item until the new
board members enter in March 2012 since they will be taking over. Board agreed.
ADJOURN
Motion by Williams, seconded by McCaslin to adjourn the meeting
Approved 5-0-2 (Ritter & Johnson absent)
Adjournment
The meeting was adjourned at 7:59 P.M.
Approved:Attest:
______________________________________________________________________
George Brown, ChairmanMilton Ritter, Board Secretary