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HomeMy WebLinkAboutMinutes_GTAB_03.09.2012Minutes of the Meeting of Georgetown Transportation Advisory Board and the Governing Body of the City of Georgetown, Texas Friday, March 9, 2012 The Georgetown Transportation Advisory Board of the City of Georgetown, Texas, met on Friday , March 9, 2012 presiding. Board Members Present: William Maples - Chair, Truman Hunt - Secretary, Danny Meigs, Annette Montgomery, Ray Armour, Chris H'Luz Board Members Absent: Troy Hellmann - Vice Chair Staff Present: Paul Brandenburg, Jim Briggs, Ed Polasek, Jana Kern, Bill Dryden, Mark Miller, Bridget Chapman, Trina Binckford, Micki Rundell, Jordan Maddox OTHERS PRESENT: George G. Garver - Mayor, Patty Eason - Councilwomen Dist 1, Bill Sattler - Councilman Dist 4, Bruce Barton - Omni Properties, Mark Allen, Scott Hall & Greg Hall - Hall Properties, Wesley Jasek & Rafael Cruz - Brown & Gay Engineers, Joe Willhite - Kimley - Horn & Associates, Ben Lake - Stegar Bizzell, Trae Sutton - KPA Engineers, Shawn Bertran - Halff Associates, Steve Crawford - Baker-Aicklen, Kevin Kennedy - Kennedy Consulting, Ltd., Brian Peterson & Lelena Parkhurst - Citizens Minutes Regular Meeting Mr. William Maples called the regular GTAB Board meeting to order on Friday, March 9, 2012 at 10:01 AM Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed) A. Introduction of City Staff, GTAB Board members and visitors B. Meeting Process C. Industry/CAMPO/TxDOT Updates: At the City of Round Rock's City Council meeting that was held on March 8, 2012 they approved the Inter Local Agreement(Item 9D3) for the FM 1460 project. D. Project Progress Reports: Briggs updated the Board on the issue of the rail easement on the FM 1460 project. II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) E. Board nominations and election of Vice -Chair of the GTAB Board. – William Maples, Chair - GTAB Board Motion by Meigs, seconded by Armour to nominate Troy Hellmann as Vice-Chair of the GTAB Board. Approved 6-0 (Troy Hellmann absent) F. Board nominations and election of Secretary of the GTAB Board. – William Maples, Chair - GTAB Board Motion by Meigs, seconded by Armour to nominate Truman Hunt as Secretary of the GTAB Board. Approved 6-0 (Hellmann absent) G. Review and possible action on Day and Time of GTAB Board meetings. – William Maples, Chair - GTAB Board Maples informed the Board members that this Board meets on the Second Friday of the month at 10:00 AM. Motion by Hunt, seconded by Meigs to keep the same day and time. Approved 6-0 (Hellmann absent) H. Review and possible action to approve the minutes from the regular GTAB Board meeting held on February 10, 2012. – Jana Kern Motion by Meigs, seconded by Montgomery to approve minutes as presented. Approved 6-0 (Hellmann absent) I. Consideration and possible recommendation to award a Construction Contract for the construction of the 2009 Miscellaneous Sidewalks, Curb and Drainage Improvements Projects.– Ed Polasek/Bill Dryden Dryden stated that this project is related to the construction of sidewalk, curb, & drainage improvements at various locations around the city. One of the main locations is along Austin Ave. between 2nd St. and 5th St. The apparent low qualified bidder for this project is Westar Construction of Georgetown, Texas for the amount of $297,330.50. Motion by Meigs, seconded by Montgomery to award contract. Approved 6-0 (Hellmann absent) J. Consideration and possible recommendation to award a Construction Contract to Patin Construction Co. of Taylor, Texas, for construction of curb and gutter at various locations in the City, in the amount of $641,006.00. – Ed Polasek/Mark Miller Miller explained that this curb and gutter installation involves the replacement of existing stand up curbs on Williams Drive between Golden Oaks Drive & Shannon Lane, replace poorly draining curbs on Rock Street between University Avenue & 9th Street, and install new valley curb along 22nd Street between Austin Avenue & Church Str eet. Motion by Meigs, seconded by Armour to award contract. Approved 6-0 (Hellmann absent) K. Discussion and possible recommendation on the FM 1460 and SE Inner Loop Intersection design, as part of the current FM 1460 project and future SE Inner Loop design. – Ed Polasek Polasek stated at the special meeting that was held on February 20, 2012, staff was requested to bring to the Board details on the possibility of removing the rail easement that runs along Southeast Inner Loop right of way (ROW) and determine if the overpass could be removed from the approved design schematic while maintaining the environmental approvals and funding already aligned for FM 1460. To bring the new Board members up to speed on this project, Polasek gave an overview of the approved schematic. In discussions between TxDOT and City staff, they have come to an understanding that the traffic volume projections from the CAMPO plan (70,000+ ADT SW Bypass and 33,000+ ADT FM 1460) will adversely affect the proposed redesign as well as the approved TxDOT schematic. The Southwest Bypass (Southeast Inner Loop) is provided inadequate ROW in both designs, but the design will most assuredly prove up the 300' ROW and divided facility on FM 1460 in the TxDOT schematic. They agree that the City should initiate the Southwest Bypass (Inner Loop) study based on the CAMPO 2035 plan projections. There is CAMPO STP ·MM money and bond money reserved for this routing study of the Southwest Bypass, in which the number of bridges and which goes over will be based on the new numbers and a new environmental process. TxDOT has proposed a shift in the current alignment of FM 1460, which will remove ar eas of the control of access, which will not affect the current environmental approvals if all property owners affected agree. Megis stated that it was his understanding that the purpose of this Board is to look at long term transportation plan for the City of Georgetown. It is also my understanding that the alternative that was suggested takes away the overpasses in both directions. In my view, we have an opportunity to improve the long term transportation plan for Georg etown with an overpass at the intersection of FM 1460 and Inner Loop. This would help with the development of this area and in my opinion we should support the staff recommendation. Maples asked Polasek if he could explain again what staff is suggesting. Polasek stated that staff is suggesting that in the 30% submittals that we move forwarded with the shift to the east to allow more developable property on the western side and possibly remove most of the ROW from the property on the northwest corner. Secure the property owners signature or agreement to that shift in the alinement. And start the Southwest Bypass corridor analysis from IH 35 to the SE1 project, so we can determine the ultimate ROW and possibility of shifting the bridge structure from FM1460 to the Inner Loop. Meigs asked how would this affect the approval that we already have on the funding? Polasek answered TxDOT would continue to move forward with the funding agreement that we have on the ROW acquisition and would not affect the environmental document because there would be a new environmental document coming after we initiate the FM 1460 project. Bruce Barton - Omni Properties: We have been working closely with our transportatio n engineer and with City staff. We would like to continue to do so. We urge you to approve this item so we can continue that. We have approximately $65M in projects located in the area of FM 1460 and Inner Loop that are all waiting until this gets approved and we can have adequate access. We would like for this to move forward so we all can work with the City and with TxDOT so we can get the best results. As I understand this motion and staff recommendation is that we will move forward. Greg Hall - Hall Properties: stated that the rail road easement, which is directly affecting a large amount of dollars that is being poured into this intersection, is the same land owner that has agreed to move these structures onto his property. That is 100% of the case that the land owner recognizing the value of the impact of the properties who is going to build out their and how that affects directly his properties. So, when you see a gentleman that's willing to sell a rail road ease - ment and is willing to allow the road structure to move onto his property there is a big message there. We recognized when we started this we understand the environmental process is a forever thing. Our intention has always been to keep this road in the confines of t he environmental assessments paid for and completed by TxDOT. By removing the bridge on FM 1460, does this effect the environmental. Polasek stated if all four property owners agree to the shift to the east the environmental will not be effected. We are not changing any of TxDOT's original assessments. To me this intersection is a direct mimic of the intersection of FM 1460 and Chandler Rd - by the hospital. This intersection could house a Big HEB and next door is another commercial retail and sitting back could be an Apartment complex. These can all be done because we have the access of these four drives. We have full intention to work with the City to get this project moving. Brandenburg stated that TxDOT came up with the application to move it to the east. So TxDOT is in support of moving the bridge. This will not impact the environmental. If we do impact the environmental we would be looking at five to seven years added to the project. Meigs asked has the City had any contact with HEB. The answer was no the City has not. Bruce Barton commented that the head of the HEB Real Estate was at the last City Council meeting. Barton went on to explain how HEB develops a piece of property. Motion by Meigs, seconded by Hunt to direct staff to initiate the SW Bypass study/schematic, including a revised intersection design to handle the future trips of the SE Inner Loop/FM 1460 intersection, and supporting environmental documents. Further, direct staff and TxDOT to secure necessary approvals to complete the proposed shift in the FM 1460 alignment to accommodate windows for removing control of access and improving development opportunities on properties at the SE Inner Loop intersection. Approved 6-0 (Hellmann absent) L. Discussion and possible recommendation on a 90/10 Agreement for Right of Way Procurement with the Texas Department of Transportation related to the FM 1460 Project in an estimated amount of $1,501,176.12 for local share of right-of-way acquisition and utility relocation – Ed Polasek/Bill Dryden Polasek stated at the February 10, 2012 GTAB Meeting staff discussed the Texas Department of Transportation (TxDOT) intent to fund the FM 1460 right-of-way (ROW) and utility relocation efforts, if the City of Georgetown and Round Rock agreed to complete 100% PSE work for the project. Based on the Boards recommendation, City Council approved the Interlocal Agreement with the City of Round Rock and Task Order Amendment with Brown & Gay Engineers to complete this work in February. Now, the City has received the attached Agreement for ROW Procurement from TxDOT to initiate this process. This agreement will allow TxDOT to pay for 90% of the ROW and utility relocation cost, with the local government covering the standard 10% of the cost This will result in having TxDOT construction plans, with cleared ROW and utilities, ready for bid in FY 2014. Motion by Meigs, seconded by Armour to recommend to City Council approval of the agreement for ROW procurement and necessary resolutions. Approved 6-0 (Hellmann absent) III. STRATEGIC PLANNING/ISSUES: EXECUTIVE SESSION CALLED TO ORDER Item Pulled In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon ’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. M. Sec. 551.072: Deliberation about Real Property - Discussion and deliberation concerning proposed real estate purchase of an approximately 12.05 acre tract at Inner Loop/FM 1460. REGULAR SESSION CALLED BACK TO ORDER N. Action from Executive Session O. Street Maintenance - Mark Miller/Bill Dryden/Ed Polasek Polasek and Miller gave the board and overview of the Street Maintenance process. Q. Future Projects - Bill Dryden/Ed Polasek - Southeast Inner Loop Corridor Study - Austin Avenue Sidewalk Project (CAMPO - STP-MM funded) - 2011 - CDBG Sidewalks - connecting Madella Hilliard Neighborhood Center to sidewalks along on Scenic Drive with new walks along 8th Street - 2012 - CDBG Proposed Projects Dryden gave the Board a brief update on the future projects that are listed IV. ADJOURN Motion by Meigs to adjourn meeting at 11:15 AM Approved 6-0 (Hellmann absent) Adjournment The meeting was adjourned at 11:15 AM. Approved : Attest: _______________________ ________________________ William Maples - Chair Truman Hunt - Secretary