HomeMy WebLinkAboutMinutes_GTAB_01.13.2012Minutes of the Meeting of
Georgetown Transportation Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, January 13, 2012
The Georgetown Transportation Advisory Board of the City of Georget own, Texas, met on Friday ,
January 13, 2012 presiding.
Board Members Present:
Troy Hellmann - Vice Chair, William Maples - Secretary, Danny Meigs, Henry Boecker, Annette
Montgomery
Board Members Absent:
Tina Geiselbrecht - Chair
Staff Present:
Jim Briggs, Ed Polasek, Jana Kern, Bill Dryden, Mark Miller, Micki Rundell, Trina Binkford,
Others Present
Richard Grayum - Huitt-Zollars, Inc., Ben Lake - Steger Bizzell, Lalena Parkhurst - Citizen
Minutes
Regular Meeting
Mr. Troy Hellmann called the regular GTAB Board meeting to order on January 13, 2012 at 10:06 AM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant Ci ty Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551,
and are subject to action in the Regular Session that follows.
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
B. Recent CAMPO/TxDOT Actions: In December CAMPO approved the STP -MM funding for
several projects in our area. One being the N. Austin Ave sidewalk project. This project
will be from Georgetown Chamber of Commerce to Georgetown High School filling in all
of the gaps in the sidewalk system. Staff is expecting construction funding in 2013, after
we receive the Advance Funding Agreement from TxDOT the City will use their sidewalk
money to complete the design and engineering. The second being the FM 1460 project. This
is not the portion from Quail Valley to LaConterra but is the portion from Round Rock
north to Westinghouse Rd.
TxDOT and Texas Transportation Institute are finalizing their draft report on the transit
funding options for Georgetown being an urbanized area.
C. Project Updates: Notice to proceed has been issued for the NE Inner Loop FM 971 project.
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GTAB Board
meeting held on November 11, 2011. -- Jana Kern
Discussion: None
Motion by Maples, second by Meigs to approve the minutes as presented. Approved 5-0-1
(Tina Geiselbrecht absent)
E. Consideration and possible recommendation for the award of a two year bid for
Crack Sealant with and annual bid in the estimated amount of $59,500.00 to
Sealmaster of Houston, Texas. -- Mark Miller/Ed Polasek
Discussion: Miller stated that last year the City bought a new hot core seal machine last year and
this the rock that is fed into this machine. As you all know the crack sealing process is a vital part
of street maintenance and is necessary to lessen the amount of moisture penetrating the asphalt
and sub base. This is a two year bid for an estimated annual amount of 100,000 pounds with two
additional one year period options.
Motion by Meigs, second by Boecker to award bid. Approved 5-0-1 (Geiselbrecht absent)
F. Consideration and possible recommendation of approval for Task Order No.
SBE-12-002 with Steger Bizzell of Georgetown, Texas, for professional engineering
services related to the 2011-2012 CIP Street and Drainage Rehabilitation Project in
the amount of $209,691.00. – Ed Polasek/Bill Dryden/Mark Miller
Discussion: Polasek this is an effort to get all of our Street Rehabilitation and Drainage CIP
Projects into some form of Project development list. Steger Bizzell has done some work on
the previous CIP and this is a continuation of that work. In this task order, Steger Bizzell
shall provide engineering services for roadway rehabilitation/reconstruction; mill and
overlay; hot in-place asphalt replacement and pavement surface rejuvenation. The
engineering work for this task order will be added to and bid on each corresponding portion
in the 2011 task order.
Motion by Boecker second by Meigs to approve task order. Approved 5-0-1 (Geiselbrecht
absent)
G. Discussion and possible recommendation regarding a Task Order with Huitt-Zollars, Inc.,
Austin, Texas, for professional engineering services related to the Safe Routes to School
Project in the Vicinity of Mitchell Elementary School in the amount of $69,600.00. –
Ed Polasek/Bill Dryden/Mark Miller
Discussion: Dryden stated By Resolution No. 111009-E, Council authorized the Mayor to submit
a grant application to the Texas Department of Transportation (TxDOT) for a Safe Routes to
School Project. The grant application was approved in the total reimbursable amount of
$499,280.00 for engineering, environmental, construction and construction contingencies. An
Advance Funding Agreement with TxDOT was approved by City Council on April 22, 2011. This
task order is to provide professional services related to the Safe Routes to School Project from the
Churchill Farms subdivision to Mitchell Elementary School in the amount of $60,000.00.
Motion by Boecker, seconded by Meigs to approve task order. Approved 5-0-1 (Geiselbrecht
absent)
III. STRATEGIC ISSUES:
H. Street Maintenance
Discussion: Miller/Dryden updated the Board on the City's Street Maintenance/Traffic
Operations
strategies.
ADJOURN
Motion by Meigs to adjourn meeting
Approved 5-0-1 (Geiselbrecht absent)
Adjournment
The meeting was adjourned at 10:53 AM.
Approved : Attest:
_______________________ ________________________
Troy Hellman - Vice Chair William Maples - Secretary