HomeMy WebLinkAboutMIN 11.23.2004 CC-RThe City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor
Gary Nelon presiding.
Council Present: ---- --- — ' Council Absent: — ---- ---------
Patty Eason, Gabe Sansing, Doug Smith, Henry Farley Snell
Carr, John Kirby, Ben Oliver__-
�srr-.rar�n!�
Paul Brandenburg, City Manager; Tom Yantis, Assistant City Manager; Jim Briggs, Assistant City
Manager; Patricia Carls, City Attorney; Sandra Lee, City Secretary; Micki Rundell, Director of Finance
and Administration; Terry Jones, Purchasing Director; Kathy Ragsdale, Utility Office Director; Amelia
Sondgeroth, Director of Community Development; Bobby Ray, Chief Current Planner; Ed Poiasek, Chief
Long -Range Planner; Melissa McCollum, Development Planner; Carla Benton, Development Planner;
David Munk, Development Engineer
A Sec.551.071: Consultation with Attorney
- Pending or Threatened Litigation
Brazos River Authority regarding Operations and Maintenance of the Stillhouse Raw Water Pipeline
-
E. 0. Sharp Butane Co., Inc. v. City of Georgetown, Texas, Cause No. A -04 -CA -299 -SS, in the United States District
Court, Western District of Texas, Austin Division
- Legal issues related to proposed MUD #15; Del Webb/Pulte Northern Lands
- Legal Advice Regarding Agenda Items and other Matters
B Sec.551.072: Deliberation on Real Property
- Consideration and possible action concerning right-of-way acquisition for the proposed SH 29/Rivery connector road.
C Sec.551.087 Economic Development
- Discussion or deliberation regarding commercial or financial information that the City has received from a business
prospect that the City seeks to have locate, stay, or expand in or near the territory of the City and with which the City is
conducting economic development negotiations
Regular Session
D Cali to Order
The meeting was called to order at 6:01 p.m.
E Pledge of Allegiance
Mayor Nelon led the Pledge.
F Comments from the dais
- Welcome to Audience and Opening Comments -- Mayor Gary Nelon
Mayor Nelon welcomed the audience and gave a brief outline of meeting procedures.
City Council Meeting Minutes/
Page 1 of 9 Pages
- Announcement of one vacancy for a Downtown Property Owner on the fviain Street Advisory Board
- Announcement of two vacancies on the Building Standards Commission for one Regular and one
Alternate
- Announcement of vacancy on the Civil Service Commission in December
Mayor Nelon announced the vacancies.
G Announcements and Comments from City Manager
Brandenburg made the following announcements:
- City of Georgetown offices will be closed for the Thanksgiving Holidays on Thursday, November 25
and Friday, November 26
- The City is recruiting members for the 2005 Boards and Commissions. Applications may be found
on-line and tonight there is a stack of applications on the table at the front of the room. For more
questions, please call City Secretary Sandra Lee at 930-3652.
H Public Wishing to Address Council
- Keith Peshak regarding pop quiz on the Fourth Amendment to the Constitution of the United States and its
applicability in and outside the City of Georgetown metropolitan police jurisdiction
Peshak asked "quiz" questions and gave answers.
Action from Executive Session
There was no Executive Session held at this meeting.
Statutory Consent Agenda
The Statutory Consent Agenda includes non -controversial and routine items that Council may act on with
one single vote. A councilmember may pull any item from the Consent Agenda in order that the council
discuss and act upon it individually as part of the Regular Agenda.
J Consideration and possible action to approve the minutes of the Council Workshop on Monday, November
8, the Regular Council Meeting on Tuesday, November 9, and the Special Council Meeting on Thursday,
November 11 32004 -- Sandra D. Lee, City Secretary
K Consideration and possible action to accept the City's Quarterly Financial Report, which includes the
Investment Report for both the City of Georgetown and the Georgetown Transportation Enhancement
Corporation (GTEC) for the quarter ended September 30, 2004 -- Laurie Brewer, Controller and Micki
Rundell, Director of Finance and Administration
Speaker, Keith Peshak, questioned
the number of
police vehicles owned
by the City and asked to know
who is using them. He said he has
asked for that
information as he was
speaking to the Council at the last
Council Meeting, and the City hasn't
given him an
answer.
L Consideration and possible action regarding an agreement for records management services and
approval for a not -to -exceed amount of $20,100 between the City of Georgetown and Eric Tanner -- Dennis
Schoenborn, Director of Information Technology
Eason asked and Schoenborn explained that the City used Eric Tanner to develop retention schedules for
the City departments and he is thus familiar with the City records.
M Council consideration and possible action to authorize the approval of the annual license renewal, system
support, and software activation and hardware repair for the AMR Genesis and MVRS system between
the City of Georgetown and Itron Incorporated, funds not to exceed $45,390 -- Michael W. Mayben, Energy
Services Managerand Jim Briggs, Assistant City Manager for Utility Operations
N Consideration and possible action to authorize the Mayor to execute an Amendment to the Microfusion
Airport Land Lease at 302 Wright Brothers Drive, extending the Mandatory Construction Deadline to June
30, 2005 -- Travis McLain, Airport Manager and Tom Yantis, Assistant City Manager
Speaker, Keith Peshak, said this item was confusing. He said he didn't understand what the Council would
be accomplishing by approving this item.
Motion by Carr, second by Kirby to approve the Consent Agenda in its entirety. Approved 6-0 (Snell absent)
ME I• - • • - r
City Council Meeting Minutes/
Page 2 of 9 Pages
O Consideration and possible action regarding approval for a not -to -exceed amount of $50,000 for hardware
purchases with Hewlett-Packard Company -- Dennis Schoenborn, Information Technology Director
Schoenborn explained the item, saying the previous supplier is no longer providing the servers used by the
City, so the City is requesting to purchase from Hewlett-Packard Company, saying the budget was
approved to be spent with the former supplier, and this item asks for approval to transfer the budget to allow
it to be spent with Hewlett-Packard.
Kirby asked and Schoenborn explained that the Information Technology Department is not required to ask
for bids on professional services. He said Catalog Information Systems Vendor (CISV) contracts with the
State to provide the lowest price possible through the state contract, and as a municipality, the City is
allowed to purchase through the State contract which guarantees the lowest price.
Motion by Smith, second by Carr to approve. Approved 6-0. (Snell absent)
P Consideration and possible action regarding approval for an increase in the not -to -exceed amount of
$70,000 for hardware purchases and professional services with InterNetwork Experts -- Dennis
Schoenborn, Information Technology Director
Schoenborn explained the item and said this is the contractor who assisted the City with the Voice Over IP
installation of the Cisco hardware. He said this item requests a transfer of designated funds from NTRC
over to InterNetwork Experts. There were clarification questions from Council regarding soliciting bids from
local vendors. Schoenborn noted that the complexity of the installation requires choosing a company that
has worked with the City's system before, because this is the entire backbone of the City system. Sansing
asked that the City try to use local people.
Motion by Carr, second by Smith to approve. Approved 6-0. (Snell absent)
Q Consideration and
possible action to renew the contract with Dataprose,
Inc as the City's vendor for
utility bill
printing
and mailing services, and approve funding, at a cost of
$142,650 for the year -- Kathy
Ragsdale,
Utility Office Director and Micki Rundell, Director of Finance and
Administration
Ragsdale explained the item, saying the City has used Dataprose since 2001 through InCode. She said
research done this year suggested contracting directly with Dataprose.
Motion by Smith, second by Oliver to approve. Approved 6-0. (Snell absent)
R Consideration and possible action on an award of bid for pickups to Philpott Ford in the amount of
$153,963.00 and for a sport utility vehicle to Rogers Dodge in the amount of $21,365.00 -- Terry Jones,
Purchasing Director and Micki Rundell, Director of Finance and Administration
Jones explained the item and told Council that he had received three bids. He said the vehicles being
replaced are between eight and ten years old. He said local vendors were solicited but responded they
could not be competitive and could not make the 60 -day delivery schedule.
Speaker, Keith Peshak, took exception with an SUV being purchased for the City and reminded Council that
he has asked for information from the City about the number of police vehicles at the City and who drives
them.
Smith asked if the finance director, tennis pro, and municipal judge have vehicles and Jones responded
that they do not.
Motion by Sansing, second by Kirby to approve.
Carr said he called a local dealer in town who said he was under the impression that Philpott Ford had
obtained a state contract which kept the local dealer from being able to be competitive. It was discussed
that the local vendors would need to be able to supply state-wide in order to qualify as a state contract
vendor.
Approved 6-0. (Snell absent)
S Consideration and possible action to approve a resolution expressing official intent to reimburse costs of
capital replacement not to exceed $575,565 with proceeds from bonds that will be issued at a later time --
Micki Rundell, Director of Finance and Administration
Rundell explained the item saying this is a reimbursement of the costs of fleet capital replacement. She
City Council Meeting Minutes/
Page 3 of 9 Pages
said the bonds would be issued in May.
Motion by Kirby, second by Eason to approve. Approved 6-0. (Snell absent)
T Consideration and possible action to authorize payment of the City's pro -rata portion of the cost of
operation of the Williamson County Appraisal District, estimated to be $64,000 -- Micki Rundell, Director
of Finance and Administration
Rundell explained the item.
Speaker, Keith Peshak, said the City suggested that the Appraisal District tax the people who lease hangar
space at the Airport, which he says is against the law.
Motion by Kirby, second by Carr to approve. Approved 6-0. (Snell absent)
U Consideration and possible action on a Preliminary Plat for 28.73 acres in the Burrell Eaves Survey to be
known as Shady Oaks Estates, Section 4, Phase 4 Subdivision, located west of SH -195 off Buena Vista
Drive, with required waiver to the Unified Development Code -- Melissa McCollum, Development Planner,
and Amelia Sondgeroth, Director, Planning & Development
McCollum explained the item saying this is an extension of an existing subdivision. She said the Planning
and Zoning Commission recommends approval of the preliminary plat.
Eason asked if this is the final phase. McCollum said there could be additional phases.
Sansing suggested that the developer be required to install conduit so that it would be possible to put in the
lighting at the intersections later. Sondgeroth noted that there are proposed UDC amendments regarding
that but it is not currently included.
Motion by Sansiing, second by Eason to approve the Preliminary Plat, but require the developer to include
the conduit. Approved 6-0. (Snell absent)
V Consideration and possible action on a Public Review Final Plat for 20.051 acres in the C. Joyner Survey
and John Sutherland Survey to be known as the Estates of Westlake, Phase 4A, located west of Highland
Springs Lane, with a variance to the Subdivision Regulations — Carla Benton, Development Planner, and
Amelia Sondgeroth, Director, Planning & Development
Benton explained the item, saying this is a part of the previously approved concept plan for 14 lots. She
said the Planning and Zoning Commission recommends approval consistant with staff recommendations.
Motion by Kirby, second by Carr to approve the Public Review Final Plat. Approved 6-0. (Snell absent)
W Public Hearings/First Readings
1. First Reading of an Ordinance amending the previous year 2003/04 Annual Operating Plan
Element (Budget) to offset variances in various fund budgets for increases in expenditures that are tied
to service requests, revenue collection rates, grants and project timing -- Laurie Brewer, Controller and
Micki Rundell, Director of Finance and Administration
Rundell explained that this is the first reading corresponding to the information from the workshop last
night. She read only the caption of the ordinance after having satisfied the requirements of the City
Charter.
Motion by Eason, second by Sansing to approve the ordinance on first reading. Approved 6-0. (Snell
absent)
2. First Reading of an ordinance amending the City of Georgetown code of Ordinances relating to
Chapter 8.04, "Fire Code" to provide for the adoption of the 2003 International Fire Code and make
corresponding amendments; repealing Chapter 8.05, "Supplemental Fire Code," including provisions
for the phasing in of the application of the 2003 International Fire Code; establishing a tri -annual review
period; repealing conflicting ordinances and resolutions; including a severability clause; including a
penalty clause; and establishing an effecive date -- David Hall, Director of Inspection Services and
Tom Leggitt, Fire Marshal
Hall explained the ordinance and read only the caption after having satisfied the requirements of the
City Charter.
City Council Meeting Minutes/
Page 4 of 9 Pages
Motion by Smith, second by Eason to approve the ordinance on first reading. Approved 6-0. (Snell
absent)
3. First Reading of an ordinance repealing the following existing Chapters of the City of Georgetown
Code of Ordinances: Chapter 15.05, "Supplemental Building Code;" Chapter 15.09, "Supplemental
Mechanical Code;" Chapter 15.10, "Supplemental Gas Code;" Chapter 15.13, "Supplemental Plumbing
Code;" Chapter 15.24, "Housing Code;" Chapter 15.32, "Swimming Pool Code;" Chapter 15.38,
"unsafe Building Abatement Code;" and Chapter 15.52, "Storm Water Drainage;" including a
severability clause; and establishing an effective date -- David Hall, Director of Inspection Services
Hall explained the ordinance and read only the caption after having satisfied the requirements of the
City Charter.
Motion by Sansing, second by Oliver to approve the ordinance on first reading. Approved 6-0. (Snell
absent)
4. First Reading of an ordinance amending Chapter 15.16, of the City of Georgetown Code of
Ordinances entitled "Electrical Code," to provide for the adoption of the 2002 National Electrical
Code and to make other corresponding amendments relating to electrical licensing registration and
electrical installation requirements; including provisions for the phasing in of the application of the 2002
National Electrical Code; establishing a tri -annual review period; repealing conflicting ordinances and
resolutions; including a severability clause; including a penalty clause; and establishing an effective
date -- David Hall, Director of Inspection Services
Hall explained the ordinance and read only the caption after having satisfied the requirements of the
City Charter.
Motion by Carr, second by Sansing to approve the ordinance on first reading. Approved 6-0. (Snell
absent)
5. First Reading of an ordinance amending the following Chapters of the City of Georgetown Code of
Ordinances to provide for the adoption of the 2003 International Building, Fire, Existing Building,
Property Maintenance, Plumbing, Mechanical, and Fuel Gas Codes: Chapter 15.04 "Building
Code;" Chapter 15.08 "Mechanical Code;" Chapter 15.12 "Plumbing Code;" Chapter 15.20 "Gas Code;"
Chapter 15.25 "Existing Building Code;" Renumbering the sections of Chapter 15 to implement these
amendments; providing for the phasing in of the application of the 2003 International Building, Fire,
Existing Building, Property Maintenance, Plumbing, Mechanical, and Fuel Gas Codes; establishing a
tri -annual review period; repealing conflicting ordinances and resolutions; including a severability
clause; including a penalty clause; and establishing an effective date -- David Hall, Director of
Inspection Services
Hall explained the ordinance and read only the caption after having satisfied the requirements of the
City Charter.
Motion by Sansing, second by Oliver to approve the ordinance on first reading. Approved 6-0. (Snell
absent)
Eason asked about property maintenance, and Hall read from the 2003 Property Maintenance Code
which is adopted in this ordinance. There was discussion among the councilmembers regarding rental
properties that are not up to Code on the inside and regarding uninhabited structures.
Motion by Eason, second by Sansing to approve the ordinance on first reading. Approved 6-0. (Snell
absent)
6. First Reading of an ordinance adopting regulations pertaining to the use, handling, transportation, and
storage of liquefied petroleum gas; establishing that a violation shall constitute a misdemeanor
offense with stated penalties; providng a savings clause; and repealing all ordinances in conflict --
David Hall, Director of Inspection Services
Hall explained the ordinance and read only the caption after having satisfied the requirements of the
City Charter.
Motion by Eason, second by Kirby to approve. Approved 5-1. (Snell absent, Sansing opposed)
7. First Reading of an ordinance amending Section 8.04.055 of the Code of Ordinances pertaining to
City Council Meeting Minutes/
Page 5 of 9 Pages
above -ground tanks to revise certain provisions relating to the storarq�, use, transportation, and
handling of liquid hazardous materials; providing a savings clause; and repealing all ordinances in
conflict -- David Hall, Director of Inspection Services
Hall
explained the ordinance and read only
the caption after
having
satisfied
the requirements of the
City
Charter. Motion by Smith, second by
Kirby
3 and said she
to approve
on first
reading.
Approved 6-0.
8. First Reading of an Ordinance of the City of Georgetown, Texas amending certain provisions of
Ordinance No. 2003-07, now codified as section 2.111.030 of the City of Georgetown Code of
Ordinances, pertaining to the purpose of the Animal Shelter Advisory Board; providing a conflict
clause and severability clause; and setting an effective date — Tom Yantis, Assistant City Manager
Hall explained the ordinance and read only the caption after having satisfied the requirements of the
City Charter. Motion by Sansing, second by Carr to approve on first reading. Approved 6-0.
9. First Reading of an Ordinance to consider a Comprehensive Plan Amendment for 2,331.167 acres
in the Fredrick Foy and Lewis P. Dyches Surveys to be known as the Cowan Springs development,
located north and west of Sun City Georgetown, to amend the Future Land Use Plan from Residential
and Williams Drive Mixed Use to Residential, Office/Retail/Commercial, Mixed Use, and Parks/Open
Space and to amend the Intensity Plan from Intensity Levels 1 and 2 to Intensity Levels 3, 4, and 5 —
Ed Polasek, Chief Long Range Planner and Amelia Sondgeroth, Director, Planning and Development
Mayor Nelon recused himself from this item and left the dais. Mayor Pro Tem Doug Smith conducted
the consideration of this item.
Polasek explained the ordinance and read only the caption after having satisfied the requirements of
the City Charter.
Motion by Sansing, second by Kirby that the ordinance regarding the changes in Intensity Levels and
to the Future Land Use Plan be approved, provided that, for second reading, the language
recommended by staff be added to the ordinance so that it is clear that the approval of the
amendments to the Century Plan are conditioned on an Agreement being entered into between the City
and the Applicant relating to a development plan for the property, including a build -out schedule and
specific land uses, land use controls, and specific design considerations, water and wastewater service
by the City of Georgetown, annexation, and other items as the staff sees fit to add to that list, and that
such an Agreement be brought back to Council for approval prior to June 30, 2005. Approved 6-0.
Mayor Nelon returned to the dais.
10. First Reading of an ordinance to consider a Comprehensive Plan Amendment to change the
Intensity Level from Level 3 to Level 4 for the Williams Addition, Unit 1, Block 1, Lot 9-10 and 0.36
acres in the Nicholas Porter Survey, located at 2201 Williams Drive -- David Munk, Development
Engineer, and Amelia Sondgeroth, Director, Planning & Development
Munk explained the ordinance and read only the caption of after having satisfied the requirements of
the City Charter.
Motion by
Sansing, second by Carr to
approve
the ordinance
on first
reading. Eason said the intensity
in the area
around the development is
at Level
3 and said she
thinks
the intensity is already maxed out.
Approved 5-1. (Snell absent, Eason opposed)
11. Public Hearing to consider a rezoning of 307.85 acres in the Isaac Donegan and Joseph Thompson
Suveys, from AG, Agricultural District to: RS, Residential Single-family; MF, Multifamily; and C-3,
General Commercial Districts, to be known as Shadow Canyon Subdivision, located at 2651 S.H. 29
-- Bobby Ray, Chief -Current Planner, and Amelia Sondgeroth, Director, Planning & Development
Ray explained the item, and noted to Council that the subdivision plat will be presented on the
December 14 Council Agenda. He said that the Planning and Zoning Commission approves the
rezoning. The Public Hearing was opened at 7:02 p.m.
Speaker, Paul Linehan, representing Harvard Investments, said approximately 84 acres of the
development will be open space.
The Public Hearing was closed at 7:03 p.m.
City Council Meeting Minutes/
Page 6 of 9 Pages
12. First Reading of an ordinance to consider a rezoning of 307.85 acres in the Isaac Donegan and
Joseph Thompson Suveys, from AG, Agricultural District to: RS, Residential Single-family; MF,
Multifamily; and C-3, General Commercial Districts, to be known as Shadow Canyon Subdivision,
located at 2651 S.H. 29 -- Bobby Ray, Chief -Current Planner, and Amelia Sondgeroth, Director,
Planning & Development
Ray read only the caption of the ordinance after having satisfied the requirements of the City Charter.
Motion by Sansing, second by Carr to approve the ordinance on first reading. Approved 6-0. (Snell
absent)
13. Public Hearing to consider a Rezoning of 3.986 acres in the Clement Stubblefield Survey, from RS,
Residential Single -Family district to C-3, General Commercial district, located at north of Leander
Road and west of IH -35 -- Bobby Ray, Chief -Current Planner, and Amelia Sondgeroth, Director,
Planning & Development
Ray explained the item. He said the site is completely landlocked and there is a proposal to extend the
southbound frontage road to provide future access, but until that occurs, there will be no platting or
development. He said the owner is requesting rezoning in order to market the property. Ray said,
based on surrounding uses and the future land use plan, staff is supportive, and the Planning and
Zoning Commission recommends approval.
The Public Hearing was opened at 7:06 p.m. There were no comments. The Public Hearing was
closed at 7:06 p.m.
14. First Reading of an ordinance to consider a Rezoning of 3.986 acres in the Clement Stubblefield
Survey, from RS, Residential Single -Family district to C-3, General Commercial district, located at
north of Leander Road and west of IH -35 -- Bobby Ray, Chief -Current Planner, and Amelia
Sondgeroth, Director, Planning & Development
Ray read only the caption of the ordinance after having satisfied the requirements of the City Charter.
Motion by Kirby, second by Sansing to approve the ordinance on first reading. Approved 6-0. (Snell
absent)
15. Public Hearing to consider a Rezoning of 65.036 acres in the Burrell Eaves Survey from AG,
Agriculture district to PUD, Planned Unit Development, to be known as the Planned Unit Development
of Sun City Georgetown, Assisted Living Center, located on Sun City Boulevard east of
Neighborhood Twenty -Six -- Melissa McCollum, Development Planner, and Amelia Sondgeroth,
Director, Planning & Development
McCollum explained the item, saying it will be a 300 -bed facility, constructed in three phases.
The Public Hearing was opened at 7:09 p.m.
Speaker, Todd Jantzen of Del Webb Corporation, spoke to Council about the difference in the width of
Sun Ciy Boulevard. He asked for a 10 -foot median instead of 18 -foot. There were questions from
Council.
Steve of Gentry
Development read a
statement saying
they will design a center that is an extension of
the existing Sun
City and in keeping
with the Sun City
aesthetics.
McCollum
Smith clarified that Gentry Development will operate the Center. Jantzen noted they plan to break
ground in May, 2005, and be open for business in 2006.
The Public Hearing closed at 7:13 p.m.
16. First Reading of an ordinance to consider a Rezoning of 65.036 acres in the Burrell Eaves Survey
from AG, Agriculture district to PUD, Planned Unit Development, to be known as the Planned Unit
Development of Sun City Georgetown, Assisted Living Center, located on Sun City Boulevard east
of Neighborhood Twenty -Six. Melissa McCollum, Development Planner, and Amelia Sondgeroth,
Director, Planning & Development
McCallum explained the
item and said
that staff is in agreement with reducing the median and
will
change the language in
the ordinance
for second reading.
McCollum
read only the caption of
the
City Council Meeting Minutes/
Page 7 of 9 Pages
ordinance after having satisfied the requirements of the City Charter.
Motion by Eason, second by Carr to approve the ordinance on first reading with staff making the
language change. Oliver asked and McCollum responded that when the plat is approved, Sun City
Blvd. will have to be extended. Approved 6-0. (Snell absent)
17. Public Hearing on an ordinance providing for the annexation into the City of 5.24 acres in Joseph P.
Pulsipher and Clement Stubblefield Survey, located approximately .75 miles west of IH 35 and north
of State Highway 29 -- Ed Polasek, Chief Long Range Planner and Amelia Sondgeroth, Director of
Planning and Development
Polasek explained that this is the second public hearing on the Chapman property just east of Hacia
Los Lobos and it is planned to be a commercial development. The Public Hearing was opened at 7:17
p.m. There were no comments. The Public Hearing was closed at 7:17 p.m.
18. Public Hearing on an ordinance providing for the annexation into the City of 5.04 acres in Joseph P.
Pulsipher Survey, located approximately .75 miles west of IH 35 and north of State Highway 29 -- Ed
Polasek, Chief Long Range Planner and Amelia Sondgeroth, Director of Planning and Development
Polasek explained that this is the second public hearing on the other piece of Chapman property. The
Public Hearing was opened at 7:18 p.m. There were no comments. The Public Hearing closed at 7:18
p.m.
X Forwarded from Georgetown Utility System (GUS) Board
1. Consideration and possible action to approve the contract renewal of the Annual Electric Utility
Services Agreement between LCRA and GUS Electric in an amount not to exceed $150,000 --
Michael W. Mayben, Energy Services Manager and Jim Briggs, Assistant City Manager for Utility
Operations
Mayben explained the item. He noted that the GUS Board approved 7-0. Motion by Smith, second by
Carr to approve the renewal of the contract. Approved 6-0. (Snell absent)
2. Consideration and possible action to approve the renewal of the contract between the City of
Georgetown and ElectSolve Technology Solutions and Services, Incorporated to provide AMR
System Data Services in an amount not to exceed $56,000 -- Michael W. Mayben, Energy Services
Manager and Jim Briggs, Assistant City Manager for Utility Operations
Mayben explained that ElectSolve Technology has been the vendor for three years. He said they are
quick responders for assistance and available on a 24-hour basis every day. He said the GUS Board
approved 7-0. Motion by Smith, second by Kirby to approve the renewal of the contract. Approved
6-0. (Snell absent)
3. Consideration and possible action to award the bid for Electric System Right -of -Way Clearing
Services to National Tree Expert Company, Inc. in the amount of $162,800.00 -- Michael W. Mayben,
Energy Services Manager and Jim Briggs, Assistant City Manager for Utility Operations
Mayben explained the item. He said the RFP was sent to 12 bidders, including small shops in the
Central Texas area, and the only responder was National Tree out of Burnet. He said smaller
companies don't have the resources, and larger companies are busy working on the damaged areas in
the eastern U.S.
Motion by Kirby, second by Carr to approve. Approved 6-0. (Snell absent)
4. Consideration and possbile action to award contracts to Shelton and Shelton and F&L Concrete
Services and to approve the budget for parts 1 and 2 of the Phase 11 EARZ Rehabilitation project in
the amount of $747,200.00 -- Glenn Dishong, Water Services Manager and Jim Briggs, Assistant City
Manager for Utility Operations
Dishong explained the item. He said this contract will be for the repairs on the second phase of the
project, saying the City has worked before with F & L Concrete Services. He said the GUS Board
approved 7-0. Motion by Sansing, second by Smith to approve. Approved 6-0. (Snell absent)
5. Consideration and possible action to authorize staff to negotiate a contract with the recommended firm
Kasberg, Patrick and Associates, L.L.P. to provide engineering services related to the Pavement
Condition Surveys on the City's roadway insfrastructure, in an amount not to exceed $120,000.00 --
City Council Meeting Minutes/
Page 8 of 9 Pages
Tom Benz, Engineering Services Manager and Jim Briggs, Assistant ,.,y Manager for Utility
Operations
Benz explained the item. He said an RFQ was sent to 40 firms, but only six proposals were received.
He said this contract negotiation passed 7-0 at the GUS Board. Motion by Smith, second by Kirby to
approve. Approved 6-0. (Snell absent)
6. Consideration and possible action to approve Change Order No. 1 to the contract between H. Deck
Construction Company and the City of Georgetown in an amount not to exceed $100,000.00 for
Airport Road Rehabilitation -- Tom Benz, Engineering Services Manager and Jim Briggs, Assistant
City Manager for Utility Operations
Benz explained the item saying the City is working with the County. Motion by Kirby, second by
Sansing to approve. Approved 6-0. (Snell absent)
Y Appointments
1. Consideration and possible action to appoint the following citizens to the unified Development Code
Technical Subcommittee to review height changes in the Downtown Overlay District: Renee Hanson,
Johnny Anderson, Chris Damon, Richard Cuttz, and Rick O'Donnell -- Mayor Gary Nelon
Nelon explained the item. Motion by Kirby, second by Oliver to approve the appointments. Approved
6-0. (Snell absent)
2. Consideration and possible action to approve a resolution re -appointing certain members of the Board
of Directors of the Wolf Ranch Tax Increment Reinvestment Zone and clarifying term requirements
-- Tom Yantis, Assistant City Manager
Yantis explained that the original members were appointed almost one year ago and recommended
that the two that had drawn one-year terms be reappointed to two-year terms, those members being
Ron Swain and Gabe Sansing. Motion by Carr, second by Oliver to approve. Approved 6-0. (Snell
absent)
3. Consideration and possible action to approve a resolution appointing the Board of Directors of the
Downtown Tax Increment Reinvestment Zone --Tom Yantis, Assistant City Manager
Yantis explained the item and named Farley Snell as Chair and being appointed for service of two
years, Henry Carr for service of one year, Bryant Boyd, for one year and Micki Rundell and Tom Yantis
for two years. Motion by Sansing, second by Smith to approve the appointments. Approved 6-0.
(Snell absent)
4. Consideration and possible action to appoint Gabe Sansing as the City of Georgetown Representative
to the Capital Area Planning Council of Governments (CAPCOG) -- Mayor Gary Nelon
Nelon explained the item. Kirby asked and Nelon explained the activities of CAPCOG. Kirby asked
that Sansing report back to the Council regarding CAPCOG. Motion by Smith, second by Carr to
approve the appointment. Approved 6-0. (Snell absent)
Appr}ved
5
--P"Nlayor"bary Nylon
City Council Meeting Minutes/
Page 9 of 9 Pages
The meeting was adjourned at 07:33 PM.
Attest: s`
City Secretary Sandra Lee
Meeting 'Date 11"
Agendn No. buA
STATE OF TEXAS )
CONFLICT OF INTEREST AFFIDAVIT
COUNTY OF WILLIAMSON )
reside at f i e.` }
am a member of the i i
l � � � (City Council or name of City board,
committee or commission)of thetity of Georgetown, and I hereby make this affidavit and on my oath state the following:
"I, and/or a person or business entity whose interest is imputed to me under Chapter 171 of the Local Government Code and/or
Chapter 2.20 of the City of Georgetown Code of Ordinances, have a "substantial interest" in a business entity or in real property (as
defined by Chapter 171 of the Texas Local Government Code and Sec. 2.20.020.M of the City of Georgetown Code of Ordinances)
and/or an "economic interest" (as defined in Sec. 2.20.020.E of the City of Georgetown Code of Ordinances) in the matter that is
identified and described on the above -referenced agenda item.
"I have a conflict of interest in the above -referenced agenda matter for the following reason(s): (check all that are applicable).
A. "Substantial Interest"
I or a person related to me in the first or second degree have an ownership of 10% or more of the voting stock or
shares of the business entity, or have an ownership of 10% or more of the fair market value of the business entity.
I or a person related to me in the first or second degree have an ownership of $15,000 or more of the fair market
value of the business entity.
I or a person related to me in
the
first or second degree
received funds from the business entity
in excess of 10%
of my/his/her gross income
for
the previous year.
$2,500 or
more.
I or a person related to me in
the first or second
degree have
an equitable
or legal
ownership or interest in real
property with a fair market
value of
$2,500 or
more.
B. "Economic Interest"
I or a person or entity whose interest is imputed to me under Chapter 2.20 of the City of Georgetown Code of
Ordinances have a legal or equitable interest in real or personal property or a fiduciary obligation to such property
or contractual right in such property that is more than minimal or insignificant and would be recognized by
reasonable persons to have weight in deciding a case or an issue.
C. "Other"
For reasons other than those listed above, I have a conflict of interest (Please specify, e.g. Sec. 2.24.170 or other
reason)
"Upon filing of this affidavit with the recording secretary and/or the City Secretary, I affirm that I will abstain from all participation,
discussion and voting involving the matter identified in the above -referenced agepda item whatsoever.
Further, Affiant sayeth not."
Affiant's Signatur` :,' <:�, \
Printed Name:Lr`
JI-10elov
BEFORE ME, the undersigned authority, on this day personally appeared the above-named person who on oath stated that
the facts hereinabove stated are true to the best of his/her knowledge or belief.
SWORN TO AND SUBSCRIBED before me on this /W day o
p LEE. aaa.`7 rer ¢s
SANDRA D. LE .
O �Cf
�zElpir �°it`rf., {toil
aCaP
Notary Public in and for the State of Texas
County of Williamson
THIS AFFIDAVIT SHALL BE KEPT WITH THE OFFICIAL MINUTES OF THIS MEETING. IF AFFIANT HAS CHECKED ANY OF THE ITEMS UNDER
SECTION "A" RELATING TO "SUBSTANTIAL INTEREST," A COPY OF THIS AFFIDAVIT MUST ALSO BE SENT TO THE CITY SECRETARY FOR
Conflict of Interest Affidavit
Rev. 8/25/2004