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HomeMy WebLinkAboutMinutes_PAREB_08.15.1996CITY OF GEORGETOWN Parks & Recreation Board Minutes August 15,1996 MEMBERS PRESENT: Ms. Kathryn Stallard, Chair Ms. Cheryl Mize, Vice Chair Ms. Joyce Gadison Ms. Sarah O'Brien Ms. Ronda Seagraves Mr. Tom Swift MEMBERS ABSENT: Mr. Mark Moore Ms. Debbie M`Garry Ms. Joan Sukup OTHERS PRESENT: Randy Morrow, Director of Parks & Recreation Kimberly Garrett, Administrative Assistant Bob Brent, Berry Creek Bob Wunsch, Berry Creek I. APPROVE MINUTES Motion was made by Tom Swift to accept the July 11, 1996, minutes as corrected with Tom Swift's comments about Blue Hole. Sarah O'Brien seconded the motion and it passed by unanimous vote. H. CITIZENS WISHING TO ADDRESS THE BOARD None III. PARKLAND DEDICATION FEES FOR SUNSET OAKS WEST Located on Booty's Crossing before Turtle Bend. They are proposing to give 2 detention ponds with a 3:1 slope in front of the subdivision which is approximately 3 acres or we can take money. The good points of the parkland are that it is land on the west side of I1-135, the bad points are that it is right at the front of road, parking area is needed, and it will be hard to make it ADA. Possibly ask them to reconsider the location for the parkland and give better land. We also have never accepted detention ponds as parkland. Kathryn would like to send them a letter telling them what the parkland dedication rules are and what they are proposing does not really fit. Tom Swift made a motion requesting that Sunset Oaks West reconsider their parkland dedication so that it is in line with the subdivision regulations and emphasize that we would really like to have parkland rather than money. Ronda seconded the motion. The motion passed by unanimous vote. IV. PARKLAND DEDICATION FEES FOR CRYSTALL KNOLL TERRACE There was discussion on the parkland dedication. The information was not clear as to location and size of site. More information is needed to make an accurate decision. Tom Swift made a motion to table Crystall Knoll parkland dedication until further information can be obtained. Sarah O'Brien seconded the motion and it passed by unanimous vote V. PARKLAND DEDICATION FEES FOR PECAN BRANCH PHASE ONE The proposed parkland is 40 acres which is in the 100 year flood plain. The area is close to a church which will have parking. Kathryn asked if public parking could be in a flood plain. Randy said yes as long as there were no structures. Cheryl made a motion to accept the parkland if access is what is reflected in the plat, if there is no access, some would need to be provided for acceptance. Joyce Gadison seconded the motion and it passed by unanimous vote. VI. PARKLAND DEDICATION FEES FOR THE RESERVE AT BERRY CREEK The Reserve at Berry Creek is proposing to build an 11 acre private amenity swim and tennis center. The representatives of Berry Creek are just now approaching the City with the possibility of working a deal with the golf course owners to let the City purchase the swim and tennis center located in Seranada which could be used as a partial match. The new area built by Berry Creek would become the new Berry Creek Swim and Tennis Center. The private amenity center could be used as a 50% match towards parkland dedication. The other 50% would be a credit towards purchasing the existing center in Seranada. Bob Wunsch asked the Parks and Recreation Board to defer action on the parkland dedication issue until the preliminary plat stage is complete and a deal can be worked out with the current swim and tennis center. Ronda Seagraves made a motion to defer making a decision on the parkland until a further date when more detailed information is available. Cheryl Mize seconded the motion and it passed by unanimous vote. VII. INFORMATION FROM BOARD MEMBERS AND DIRECTOR Ronda Seagraves wanted to know if the Recreation Center had any down time scheduled clean for cleaning the building. Randy Morrow said that all cleaning is done in the evenings and on the weekends by contract staff. Occasionally cleaning is done during long holidays. Joyce Gadison had a concern with the way her husband was treated at the recreation center when he tried to sign their grandson up for a program. She said the staff person was rude and had a bad attitude. Randy said that he would correct the problem and he was sorry it happened. Sarah O'Brien mentioned that she still wanted to go on a site visit of San Gabriel Village. A time will be set up when the weather cools. Sarah also commended the lifeguards for the good job they do. Tom Swift commented on how impressed he was with the way the pool staff handled the near drowning situation. He had heard some rumors and called Randy to get the story straight. Tom also was able to reach some members from the playscape organization, Julie Jordon and Chris Miller, and they are willing to meet with the Friends of Georgetown Parks to transfer funds and responsibility to Friends of Georgetown Parks. They are very concerned that everyone understand the $10,000 stay in escrow and the proceeds go to maintenance of the playscape. Cheryl is to organize a meeting with Julie Jordan and Chris Miller along with Kathryn, Randy and Tom. Cheryl Mize reported that the Friends of Georgetown Parks organization is current on all its financial data. She asked about the survey on Chautauqua park and it is going to be ready to send out to District 2 soon. In regards to the liaison between the parks and recreation board and the development review process, it will be either Randy or Andy. The DRC meetings take a lot of time because the parks issues are spread out through out the agenda. The meetings sometimes take all day. If there was a way to make the meeting more efficient, like maybe grouping all park issues together that would be more efficient. Randy goes to budget hearings in the next few weeks. Some major items on the budget are a parking lot at blue hole, restrooms at San Gabriel Park and Blue Hole, and a maintenance person for the square. The Convention and Visitors Bureau Board would like to have a joint meeting in September. Also, we are still trying to organize a joint meeting with Council. Randy suggested having a joint meeting before the trail dedication in October. The trail is going well, an extension was granted due to a late start. The grand opening will be sometime in October. VIII. ADJOURN Meeting was adjourned by Saco O'Brien and seconded by Ronda Seagraves.