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HomeMy WebLinkAboutMinutes_PAREB_01.13.2000CITY OF GEORGETOWN Parks & Recreation Board January 13, 2000 MEMBERS PRESENT: Mr. Ben White, Chair Ms. Brenna Nedbalek Mr. Jim Atencio Mr. John Philpott Mr. Wesley Kidd Mr. Douglas Blackard Ms. Tracy Dubcak Ms. Jean Houck Mr. David Rinn Ms. Joan Arneson MEMBERS ABSENT: None OTHERS PRESENT: Mayor MaryEllen Kersch Randy Morrow, Director Kimberly Garrett, Administrative Assistant Mayor Kersch thanked everyone for being at the meeting. She said that she would like a representative from each board to attend each council meeting to act as a liaison. She also commented that the park system was very good and that Randy Morrow was very talented and had a great vision for parks and recreation. I. WELCOME NEW MEMBERS AND THANK OUTGOING BOARD MEMBERS Ben White recognized the outgoing members: Joan Arneson, Don Brent, Rocbelle Hall - Schwarz, and Thurman Holt. Ben also recognized and welcomed Douglas Blackard, Jean Houck, Tracy Dubcak, and David Rinn as new members to the board. II. ELECTION OF CHAIR AND VICE CHAIR Randy Morrow opened the floor for nominations of Chair. Wesley Kidd nominated Ben White for Chair. Brenna Nedbalek seconded the motion and it passed by unanimous vote. Ben White opened the floor for nominations of Vice Chair. John Philpott nominated Jim Atencio for Vice Chair. Brenna Nedbalek seconded the motion and it passed by unanimous vote. III. APPROVE MINUTES FROM November 11, 1999 A motion was made by Brenna Nedbalek to accept the minutes from the November 11, 1999, meeting. Jim Atencio seconded the motion and it passed by unanimous vote. IV. CITIZENS WISHING TO ADDRESS THE BOARD None V. DISCUSSION AND ACTION ON POCKET PARK IN GEORGIAN PLACE SUBDIVISION Ty Cunningham, developer of Georgian Place, discussed with the board the possibility of converting a tot lot into parkland dedication fees. The tot lot was donated as part of the requirements of the parkland dedication process. The parkland dedication requirements for this subdivision were 0.93 acres. Ty has dedicated a 10 acre park and the tot lot (6,000 sq. ft.). Ty is now proposing to give cash in lieu of the tot lot. He would like this cash to be used to help develop the 10 acre park that he donated to the City. Staff said that if he made the donation, the $10,000 would go into that particular parkland dedication zone to be used for parks in that zone. It was then suggested that his contractors build and construct $10,000 worth of materials and labor toward the 10 acre park. Ty would then come back to the parks and recreation board for approval of how the $10,000 worth of materials and labor would be used. John Philpott made a motion to accept the $10,000 in kind donation of labor and materials with the stipulation that the parks and recreation board have final approval of what the $10,000 in kind donation encompasses. Jim seconded the motion and it passed by unanimous vote. VI. INFORMATION FROM BOARD MEMBERS AND DIRECTOR Each member told a little about themselves and their background as it relates to parks and recreation. Kimberly passed out information regarding a joint workshop with City Council on January 25, 2000, at 5:30 p.m. at City Council Chambers. VII. ADJOURN Brenna Nedbalek made a motion to adjourn the meeting. CITY OF GEORGETOWN Parks & Recreation Board February 10, 2000 MEMBERS PRESENT: Ms. Brenna Nedbalek Mr. John Philpott Mr. Wesley Kidd Mr. Douglas Blackard Ms. Tracy Dubcak Ms. Jean Houck Mr. David Rinn MEMBERS ABSENT: Mr. Ben White, Chair Mr. Jim Atencio, Vice Chair OTHERS PRESENT: Randy Morrow, Director Kimberly Garrett, Assistant to the Director Fred Attaya Debbie Walker I. APPROVE MINUTES FROM January 13, 2000 A motion was made by Tracy Dubcak to accept the minutes from the January 13, 2000, meeting. Jean Houck seconded the motion and it passed by unanimous vote. II. CITIZENS WISHING TO ADDRESS THE BOARD None III. CONSIDER APPROVAL AND POSSIBLE ACTION ON FIRST AMENDMENT TO SAN GABRIEL BATTING CAGES, INC., LEASE AGREEMENT (GENE LAWHON) This item was pulled from the agenda due to insufficient information. IV. CONSIDER APPROVAL AND POSSIBLE ACTION ON FRIENDS OF THE PARKS -FRED ATTAYA Fred Attaya spoke to the board on his background and some projects he had done in regard to 501c3 organizations. Fred discussed ways a 5010 non- profit organization could help parks and recreation. Some items included a nature center, developing land the City already owns, and soliciting time, materials and money from the community. Some concerns were expressed by board members regarding the process in which a 501 c3 operates. They are a separate entity from the City and require no approval from City Council to fund projects. Wesley said more information was needed before a decision could be made. V. APPOINT PARKLAND DEDICATION COMMITTEE TO REVIEW PARKLAND DEDICATION FEES Tracy Dubcak was appointed chair of a committee to review the parkland dedication process. Doug Blackard and David Rinn were also appointed to the committee. The first meeting of this committee will be held on February 16, 2000, at 7:00 pm at the Georgetown Recreation Center. VI. REPORT.FROM STAFF ON SAN GABRIEL RIVER PARK HI Randy Morrow reported that two contractors were approved by City Council on February 8, 2000, to begin construction of San Gabriel River Park III. Cherokee Construction, L.P. and Rope Works, Inc. were the two contractors approved_ Cherokee Construction will be doing the majority of the work including the softball fields, concession stand, hike/bike trail, and roller hockey rink. Rope Works will be responsible for building the challenge course and climbing wall. Construction should start once a contract has been signed. VII. LETTER FROM PARKS AND RECREATION BOARD IN SUPPORT OF LIGHTING THE ATHLETIC COMPLEX AND TRAIL THROUGH ALTERNATIVE FUNDING Randy asked the board to show support in finding alternative funding to install the lights at the softball complex. When the construction bids for San Gabriel River Park III came in, they were too high. The lights had to be cut from the project. He is asking the board to help gather letters of support for an additional $500,000 to be used to light the athletic complex. VIII. ADJOURN Jean Houck made a motion to adjourn the meeting. CITY OF GEORGETOWN Parks & Recreation Board March 16, 2000 MEMBERS PRESENT: Mr. Jim Atencio, Vice Chair Ms. Brenna Nedbalek Mr. John Philpot Mr. Wesley Kidd Mr. Douglas Blackard Ms. Tracy Dubcak Ms. Jean Houck Mr. David Rinn MEMBERS ABSENT: Mr. Ben White, Chair OTHERS PRESENT: Randy Morrow, Director L APPROVE MINUTES FROM February 10, 2000 MEETING A motion was made by Doug Blackard to accept the minutes from the February 10, 2000, meeting. Brenna Nedbalek seconded the motion and it passed by unanimous vote. II. CONSIDER AND APPROVE PROPOSED PARKLAND DEDICATION FOR GEORGETOWN VILLAGE PID Kent James, 223 Westbury Lane, spoke as a representative of the Georgetown Village residents in regard to the parkland that was platted for Section 3 -B. Mr. James said they oppose what is proposed because it is short of parkland requirements and there does not seem to be a clear cut answer as to how they will make up that parkland. There should be parks where there are people. There are 82 lots in the proposed section. The proposed parkland in that section is .22 acres. That is hardly a park, in his opinion for kids to play in when it is completely encompassed by streets. These comments were made at the P &Z Meeting as well. Parks are extremely important to the Village Residents, they pay $ .20 per $100 land value extra in City taxes to have the parks. Mr. James submitted a petition with signatures from residents with regards to the objection of the parkland. Rod Davies, 216 Village Commons Blvd., resident of Georgetown Village, agrees with Kent's comments. He agrees with the concept of the development in general, and even helps to promote it. He is nervous though about the ongoing changes that are presented. He feels that they need a little bit of leverage because they are continually being asked to allow changes that dispense the flavor of the community that they bought into. We do not want the parks inconveniently located particularly in an area where they are asking them to put the houses a lot closer together. They bought into the concept of walking trails, greenbelts, and sport courts, we have not yet seen the developer bring those items to the table. At this point the residents are saying live up to a lot more than you promised before you try to shove this other stuff down our throats. Mark Weibel, 205 Westbury Lane, said that he agrees with Rod and Kent. One of the things that has come up is that we bought into the traditional neighborhoods with greenspace and pocket parks. Bought there because the neighborhood was supposed to look different. He would like the developer to live up to what they said they were going to do. Asking that you keep up the spirit of the neighborhood and also help the citizens of Georgetown get the parkland that they deserve. Mark Puska, Georgetown Village, said there are of couple of issues to deal with in regards to the plat. One of which is the parkland dedication requirements. There is a park dedicated which is .22 acres. We are also looking at some land (33 acres) at the entrance of Village Commons and Shell Road that could be possible parkland, it is adjacent to a cemetery. The approved concept plan shows community open space. There are two open space designations, one area which is a common open space area which are greenbelts and preserves left in a natural state. The other area is community open space which is more formal and informal open space. There are a number of community open space designations on the plan. These are areas where improvements can be made. There are 84 acres of common open space and 14 acres of community open space proposed. There are a number of parks, dedicated or PID parks, which far exceed the minimum requirements. Look at the overall development, it provides both pocket parks and community gatherings. Tracy Dubcak made a motion to postpone making a decision on this item until more facts can be gathered. David Rinn seconded the motion and it passed by a unanimous vote. III. INFORMATION ON 501c3 PROJECTS —DAVID RINK David checked with some other cities and wanted to inform the board about his findings. Specific projects work very well with this type of funding, but it does not work well when a specific project is not designated. IV. REPORT FROM PARKLAND DEDICATION COMMITTEE Tracy reported that there are two areas to look at in regards to parkland. One being the ordinance itself, the second being the process in which things happen. The park board does not appear to be very well interjected into the process with planning. Because of the way the ordinance is written, planning has a lot of ability to make decisions for us. Other ordinances being reviewed are Cedar Park and Pflugerville. The committee is trying to gather other city ordinances. Compared to ordinances reviewed so far, Georgetown's seems to be the weakest. Tracy said any other board members who would like to help with this project are welcomed to. John suggested getting the NRPA standards, and Tracy said she had them. Tracy and David found out that planning had no way of tracking parkland dedication. They found out that most subdivisions have given money in lieu of parkland. Randy said we have gotten more parkland from commercial development than subdivisions. V. ADJOURN John Philpot made a motion to adjourn the meeting. CITY OF GEORGETOWN Parks & Recreation Board April 3, 2000 MEMBERS PRESENT: Mr. Jim Atencio, Vice Chair Ms. Brenna Nedbalek Mr. John Philpot Mr. Wesley Kidd Mr. Douglas Blackard Ms. Tracy Dubcak Ms. Jean Houck Mr. David Rinn MEMBERS ABSENT: Mr. Ben White, Chair OTHERS PRESENT: Randy Morrow, Director Kimberly Garrett, Assistant to the Director I. CONSIDER AND APPROVE LETTER TO PLANNING AND ZONING COMMISSION ON GEORGETOWN VILLAGE PID PARKLAND DEDICATION Members discussed a letter that was drafted based on a parkland dedication subcommitte meeting. John Philpot said the letter was well written. Wesley agreed that the letter was good. A motion was made by David Rinn to accept the letterand submit it to the Planning and Zoning Commission on April 4, 2000. John Philpot seconded the motion and it passed by unanimous vote. II. ADJOURN Wesley Kidd made a motion to adjourn the meeting. CITY OF GEORGETOWN Parks & Recreation Board April 13, 2000 MEMBERS PRESENT: Mr. Ben White, Chair Ms. Brenna Nedbalek Mr. John Philpot Mr. Douglas Blackard Ms. Tracy Dubcak Ms. Jean Houck Mr. David Rion MEMBERS ABSENT: Mr. Jim Atencio, Vice Chair Mr. Wesley Kidd OTHERS PRESENT: Randy Morrow, Director Kimberly Garrett, Administrative Assistant Jim Mills, Georgetown Village Developer Bill Knodle, Georgetown Village Resident I. APPROVE MINUTES FROM March 13, 2000 MEETING A motion was made by Tracy Dubcak to accept the minutes from the March 16, 2000, meeting. Jean Houck seconded the motion and it passed by unanimous vote. H. DISCUSSION ON GEORGETOWN YOUTH BASEBALL ASSOCIATION ISSUES The board received a letter written by Jerry Richey that was received by the City Attorney regarding the Georgetown Youth Baseball Association. The board reviewed the letter by Mr. Richey and the response letters written by Marianne Banks and David Rinn. No action was taken regarding the situation. III. UPDATE ON GEORGETOWN VILLAGE PARKLAND DEDICATION Planning and Zoning Commission recommended to accept the parkland that was dedicated on the plat for Section 3B in Georgetown Village at the Planning and Zoning Commission meeting on April 4, 2000. Jim Mills spoke regarding park development at Georgetown Village. He said the residents pay $.20 more on their taxes to a Public Improvement District to have their greenspace and parks maintained at a higher standard. The Georgetown Village is dedicating a total of 84 acres of greenspace to the City. Mr. Mills also commented on the possibility of applying for a grant to develop a recreation center on the west side of 11135 on Georgetown Village property. Bill Knodle would like the City to look into reviewing and revising the parkland dedication subdivision regulations. Board members agree that the parkland dedication subdivision regulations should be revised. There is currently a committee assigned to review the regulations. IV. ADJOURN Brenna Nedbalek made a motion to adjourn the meeting. CITY OF GEORGETOWN Parks & Recreation Board May 11, 2000 MEMBERS PRESENT: Mr. Ben White, Chair Mr. Jim Atencio, Vice Chair Mr. John Philpott Mr. Douglas Blackard Ms. Tracy Dubcak Ms. Jean Houck Mr. David Rinn Mr. Wesley Kidd MEMBERS ABSENT: Ms. Brenna Nedbalek OTHERS PRESENT: Randy Morrow, Director Kimberly Garrett, Administrative Assistant Jerry Richey, Citizen Cindy Coats, Citizen I. APPROVE MINUTES FROM April 13, 2000 MEETING A motion was made by Jim Atencio to accept the minutes from the April 13, 2000, meeting. Tracy Dubcak seconded the motion and it passed by unanimous vote. II. DISCUSSION AND ACTION ON GEORGETOWN YOUTH BASEBALL ASSOCIATION ISSUES Jerry Richey spoke about concerns he has with the Georgetown Youth Baseball Association (GYBA). Mr. Richey had three recommendations for GYBA. The three recommendations were 1.) All GYBA meetings should be publicly announced. 2). The GYBA meetings should be held in a public place. 3). Board members should be elected by all of us parents who participate in the program. Cindy Coats spoke as a character witness for Mr. Richey. She said he is a good father and the comments made in the letter by David Rinn in no way describe Mr. Richey. He is a good person and he is standing up for something he believes in. Other people in the organization are afraid to speak out for fear of what might happen to their children participating in the program. Ben White asked Randy Morrow to clarify the City's role with GYBA. Randy said the fields are on City property, the City pays all utilities, and the City mows the outfield. The GYBA runs the program and takes care of all registrations. David said all meetings are in a public place and they are posted on a bulletin board every month. David said the board could possibly meet at the Recreation Center if it was available. Randy asked Mr. Richey if he had ever spoken to the GYBA Board. Mr. Richey said he had not spoken to the board on these three issues. Parks and Recreation Board is advisory only. Mr. Richey asked if the Parks and Recreation Board would go to City Council on this issue. Ben said only after the two groups meet and try to work out their differences. M. INFORMATION ON LEGAL ISSUES ASSOCIATED WITH PARKS AND RECREATION BOARD This item has been delayed until the July meeting. IV. UPDATE FROM PARKLAND DEDICATION SUBCOMMITTEE The next subcommittee meeting will be June 1, 2000, at 6 p.m. at the Recreation Center. Items to be discussed include looking at data currently on hand and other subdivision ordinances from other cities. John Philpott said the Century Plan needs to be reviewed and he would like to do integrate that task with the Parkland Dedication Subcommittee. V. ADJOURN John Philpott made a motion to adjourn the meeting. CITY OF GEORGETOWN Parks & Recreation Board June 15, 2000 MEMBERS PRESENT: Mr. Ben White, Chair Mr. John Philpott Mr. Douglas Blackard Ms. Tracy Dubcak Ms. Jean Houck Mr. David Rinn Mr. Wesley Kidd Ms. Brenna Nedbalek MEMBERS ABSENT: Mr. Jim Atencio, Vice Chair OTHERS PRESENT: Randy Morrow, Director Kimberly Garrett, Administrative Manager Jerry Richey, Citizen Greg Pfluger, Citizen Fred Attaya, Citizen Bill Knodle, Citizen Scherri Kroeker, Citizen Elliot Lawrence, Citizen Lara Ingalsbe, Citizen 0 I. APPROVE MINUTES FROM May 11, 2000 MEETING A motion was made by Jean Houck to accept the minutes from the May 11, 2000, meeting. Brenna Nedbalek seconded the motion and it passed by unanimous vote. II. DISCUSSION AND POSSIBLE ACTION ON GEORGETOWN VILLAGE PLAYGROUND REQUEST — SCHERRI KROEKER Scherri Kroeker said currently that there are no accessible playscapes on the west side of IH35, with the exception of the playscape that will be located in Emerald Springs Park. There is a playscape at the Village Elementary School, but it is not available during the school year until after 6:30 pm. The playground is also in full sun and is very hot to play on during the summer. Georgetown Village would also be centrally located to other neighborhoods in the area that could use the playscape. Scherri said there are currently 42 children in Georgetown Village between the ages of 0 -13 and that shows a need in that area. A playscape in Georgetown Village would also be a selling point for the neighborhood. Ben asked if Scherri was representing the neighborhood as a whole. She said that most people she spoke to were very interested in a playground. There are three III. parks in Georgetown Village that have already been dedicated to the City where a playscape could possibly go. One is Summer's Green Park, where there are no large trees and that location would leave the playscape in the sun. Westbury Park is favored by most residents because it has the most trees. The last park is the land by the pool. Tracy asked how many playscapes were on the west side of IH35 that are not in schools. Randy said the only one would be Emerald Springs Park when that one is complete. Randy said a request has been put in the budget for 2000 - 20001. The City did put in a playground at the Village Elementary school when it opened. Bill Knodle, President of Georgetown Village PID, said the park on Westbury Lane is an ideal location for a playscape. It is approximately'' /: acre in size. This park could be an area for small children because there is not room for soccer fields or baseball fields. This park is incomplete right now, but people outside the Georgetown Village are using the parks inside the subdivision. If the City can fund more than one playscape, he believes the Georgetown Village would be a good choice. Randy said the only problem he has is that there is already a playscape in the area at the. elementary school. A playground for smaller children would be a good option. John said there may be a need for a playscape for smaller children in this area. He would like staff to review different playscape options and look at costs associated with each before making a decision. Doug said this is a good excuse to revisit the Century Plan since the Georgetown Village is not included in that document. Randy said one selling point would be to build .a playground for smaller children. Ben said this item would be deferred to staff to look into and report back at the next meeting. DISCUSSION AND POSSIBLE ACTION ON GIRLS FASTPITCH SOFTBALL PROGRAM — GREG PFLUGER Greg Pfluger has been involved with Girls Fastpitch Softball for the past few seasons. He has seen a drop in the number of girls participating in girls fastpitch softball after age 12. He said there is no post season play after May 2 "a. He said there are girls ages 13 -16 playing together. He is asking to seek sponsors to form all stars teams and do improvements to the equipment. Greg believes forming an association is what needs to be done to keep girls in the program. He would like to join up with a strong association like GYBA and umbrella with them and play girls fastpitch. He would need use of the VFW fields for this program. Greg said he does not see the program growing without a competitive league. Lara hlgalsbe said that the growth in Georgetown would allow for the competitive and the non - competitive teams to both do well. She is asking that they be allowed to use the fields since there is a competition for use of the fields. The City only does recreation leagues, not select or traveling teams. Ben asked that Greg and Randy meet and try to work out an agreement for the program and report back at the next meeting. IV. DISCUSSION AND POSSIBLE ACTION ON GEORGETOWN YOUTH BASEBALL ASSOCIATION ISSUES —JERRY RICHEY .: Jerry Richey came and spoke to the board at the last meeting and expressed some concerns he had with the Georgetown Youth Baseball Association Board. He made three recommendations that he thought would help solve some of these problems and he went to the GYBA Board. The GYBA Board listened to his recommendations and semi - agreed that there should be some kind of public announcements of the meetings. GYBA said the newspaper refused to cooperate with printing the board meeting notices, but Mr. Richey said the newspaper would be more than happy to print them. Scheduling the meetings in the Recreation Center is also an option that is being looked at in order to accommodate a more open meeting environment. The third recommendation was electing the board members. There were various comments regarding the election of board members. The way the board members are selected are part of GYBA's by -laws and would require a change of the by -laws. Mr. Richey said that GYBA is meeting 2 out of the 3 recommendations for the most part. Jean said that as long as the by -laws are being followed, there is not much you can do. Elliot Lawrence spoke that he is very pleased as a parent with the GYBA program. He believes Mr. Richey has some valid concerns. He knows you cannot please everyone but he is proud of what is going on. Ben asked about changing By -Laws. David said they are in the process of being reviewed and can be changed. David said there are 15 voting board members. Brenna said that 2 out of the 3 problems are being addressed and believes that is a step in the right direction. The last problem would require a change of by -laws. Doug suggested letting City Council know that the Parks and Recreation Board was approached with concerns regarding GYBA. Tracy Dubcak made a motion recommending that a letter be sent to City Council stating that the Parks and Recreation board has tried to assists with the first two issues and the last issue involves a change of by -laws. Brenna seconded the motion and the vote was 7 for with Rion abstaining. V. UPDATE ON FRIENDS OF GEORGETOWN PARKS — FRED ATTAYA Fred Attaya updated the board on his efforts to organize an organization called Friends of Georgetown Parks. This organization would be classified as a 501c3 when all the paperwork has been completed. Fred is trying to solicit names of people who would be willing to serve on the board. The board should be up and running by July 15`s with 10 members. This number will increase after January 1, 2001. Fred is working on a joint mentoring program with GISD and a group called Eureka Mill Center, Inc. which is out of Jonah. This is an example of what can be done with Parks and Recreation. Friends of Georgetown Parks will be able to solicit donations of labor and materials to help the Parks and Recreation Department accomplish projects. There has been no formal recommendation or approval from the City endorsing the organization. Randy said he does not want that organization in competition with the parks and recreation board. He also does not want that organization representing them as part of the City. The Library has a similar board and information on their board needs to be reviewed. Tracy suggested that staff look into the Friends of Library and how it works. Fred said the purpose of incorporation is to raise funds and solicit support for the City of Georgetown Parks and Recreation Department. Fred will come back to the next meeting to report any new information on the topic. VI. UPDATE FROM PARKLAND DEDICATION SUBCOMMITTEE A committee meeting was set for June 29, 2000, at 6 pm at the Georgetown Recreation Center. VII. ADJOURN Brenna Nedbalek made a motion to adjourn the meeting. CITY OF GEORGETOWN Parks & Recreation Board July 13, 2000 MEMBERS PRESENT: Mr. Ben White, Chair Mz. Jim Atencio, Vice Chair Mr. John Philpott Ms, Tracy Dubcak Ms. Jean Houck Mr. David Rinn Ms. Brenna Nedbalek MEMBERS ABSENT: Mr. Douglas Blackard Mr. Wesley Kidd OTHERS PRESENT: Randy Morrow, Director Kimberly Garrett, Administrative Manager Greg Pfluger, Citizen Fred Attaya, Citizen Jane Applewhaite, Citizen Jean Holden, Citizen Sally Volling, Citizen Sal Lopez, Citizen Kelly Burris, Citizen Ken Friedel, Citizen I. APPROVE MINUTES FROM June 15, 2000 MEETING A motion was made by Brenna Nedbalek to accept the minutes from the June 15, 2000, meeting. Jim Atencio seconded the motion and it passed by unanimous vote. H. DISCUSSION ON FUTURE PARK AT BERRY CREEK Several Berry Creek citizens spoke in reference to asking the City to help build in their neighborhood. Sally Volling said there are 600 homes in Berry Creek and no park for their children to play in. She is asking the City to help build a park in Berry Creek. They want a safe place for their children to play. Sally said the residents of Berry Creek are trying to get American Golf to donate some land for a park. The developer gave fees in lieu of land to satisfy the parkland dedication requirements. There is some money set aside in the preliminary budget for a park at Berry Creek Jean Holden said there is land next to the amenity center that would be suitable for a park. HL DISCUSSION ON PARK ISSUES IN REATA TRAILS SUBDIVISION -JANE APPLEWHAITE Jane Applewhaite spoke to the board in regards to Reata Trails Subdivision. She feels with all the interest in playgrounds that Reata Trails Subdivision should not be left out. There is a new park in that area called Emerald Springs and it should be complete by the end of the year. IV. DISCUSSION ON WILLIAMS DRIVE POOL — JANE APPLEWHAITE Jane Applewhaite spoke regarding the pool on Williams Drive. She likes having the pool in her neighborhood and does not want the City to sell the pool if the opportunity arises. The pool cannot be sold without a public vote. V. DISCUSSION AND POSSIBLE ACTION ON GIRL'S FASTPITCH PROGRAM — GREG PFLUGER Greg Pfluger asked how much money was available for the Girl's Fastpitch Softball program. There is money in the budget to cover the program costs such as t- shirts, awards, and some equipment. Greg wanted to know if he obtained sponsors for the Girl's Fastpitch Softball Program, if the money could be spent on Girl's Fastpitch. As long as the money is raised before it is spent there should not be a problem. Ken Friedel is a parent that has had children playing in the program for the last 4 years. He said he has seen the program diminish over the years. He said more information needs to go out to the schools and more advertising needs to be done. He also says the equipment is in bad shape. Kelly Burris offered to help out with the program to get more kids involved. Sal Lopez said there is a lack of minority children involved and wants the board to look into that issue. He said the program may be too expensive for some families and the parks bucks program should be reintroduced. Randy and Greg will meet to discuss some options for the Girls Fastpitch Program. VI. INFORMATION ON LEGAL ISSUES ASSOCIATED WITH PARKS AND RECREATION BOARD - MARIANNE BANKS Marianne Banks, City Attorney, spoke to the Parks and Recreation Board on the following issues: Open Meetings, Subcommittees, Parliamentary Procedure, By -Laws, Posting Meetings, Citizens wishing to address the board, and Conflicts of Interest. She briefly went over each topic. She said open meetings should have a notice on the door saying that the meeting is taking place and it is open to the public. She said when posting meetings, the agenda items should be as specific as possible. She suggested that the board may want to start meeting in the Council Chambers. She said all boards will be reviewing their by -laws and the Parks and Recreation Board needs to review their by -laws with the City Attorney's office. Jean Houck and Brenna Nedbalek volunteered to meet with the Assistant City Attorney to look at revising the by -laws. VII. UPDATE ON FRIENDS OF GEORGETOWN PARKS — FRED ATTAYA Fred Attaya said the Friends of Georgetown Parks is going good and they are looking for projects. Ben said he would like to see a business plan and how everything is going to flow. Fred said he would get Ben a business plan. The Century Plan should direct what the Friends of Georgetown Parks supports. Jim Atencio volunteered to sit in at the Friends of Georgetown Parks meetings and be the liaison for the board. VIII. UPDATE FROM PARKLAND DEDICATION SUBCOMMITTEE The subcommittee has met briefly and is working on organizing all their information. IX. ADJOURN Jean Houck made a motion to adjourn the meeting. CITY OF GEORGETOWN Parks & Recreation Board August 10, 2000 MEMBERS PRESENT: Mr. Ben White, Chair Mr. John Philpott Ms. Tracy Dubcak Ms. Jean Houck Mr. David Rinn Ms. Brenna Nedbalek Mr. Wesley Kidd Mr. Douglas Blackard MEMBERS ABSENT: Mr. Jim Atencio, Vice Chair OTHERS PRESENT: Randy Morrow, Director of Parks and Recreation Kimberly Garrett, Administrative Manager Ken Knowles, Private Train Venture I. APPROVE MINUTES FROM July 13, 2000 MEETING A motion was made by Jean Houck to accept the minutes from the July 13, 2000, meeting. Brenna Nedbalek seconded the motion and it passed by unanimous vote. H. DISCUSSION ON COMMERCIAL TRAIN VENTURE IN SAN GABRIEL PARK Ken Knowles presented information proposing a commercial train venture in San Gabriel Park. He proposed the train follow the current hike/bike trail. The train would have to cross the road three times. This train would be similar to the one operating in Zilker Park in Austin, Texas. Mr. Knowles said that San Gabriel Park is an excellent setting for a train. He gave assurances as to protecting the environment, providing high quality materials and HI. DISCUSSION AND POSSIBLE ACTION REGARDING A RECOMMENDATION TO CITY COUNCIL OF TWO BOARD MEMBERS TO SERVE ON THE CITIZEN'S COMMITTEE TO LOOK AT THE NEEDS/FUNDING ISSUES WITH REGARD TO PARKS, TRANSPORTATION AND LIBRARY- FACILITIES The Mayor is forming a committee to look at the funding needs of parks, transportation, and library facilities. Two members of the Parks and Recreation Board will be recommended to serve on a committee. Each person recommended will be interviewed. David Rinn made a motion to recommending Tracy Dubcak and John Philpott serve on the citizen's committee to look at funding issues. Brenna Nedbalek seconded the motion and it passed by unanimous vote. IV. DISCUSSION AND POSSIBLE ACTION ON UPDATING THE PARKS AND RECREATION BOARD BY -LAWS Jean Houck met with Kathy Reidel, Assistant City Attorney, to discuss updating the Parks and Recreation Board By -laws. Kathy had several suggestions to make the By -laws meet the current needs of the Board and comply with the Open Meeting Act. Jean presented the proposed changes and will update the current by -laws for action at the September meeting. V. UPDATE ON SAN GABRIEL RIVER PARK III PROJECT Randy Morrow reported that the San Gabriel River IQ Project is 75% complete. The turf for the softball fields will be installed next week and the lights should be put up next month. The concrete hike /bike trail is' /a complete. The ropes course opened on July 15'. The project should be complete in October or November. When the athletic complex is ready the board will get a special tour. VI. UPDATE ON GIRL'S FASTPITCH SOFTBALL PROGRAM Randy met with Greg Pfluger about the girl's fastpitch softball program. Greg is willing to help out with the recreational leagues and then get sponsors for a travel team. The City will also work to get better equipment for the program. VIL UPDATE FROM PARKLAND DEDICATION SUBCOMMITTEE The parkland dedication subcommittee is working on a presentation to council of all the information they have gathered thus far. This presentation will compare other Cities and also incorporate the City of Georgetown's proposed new requirements for Parkland Dedication. VIII. ADJOURN Doug Blackard made a motion to adjourn the meeting. CITY OF GEORGETOWN Parks & Recreation Board September 14, 2000 MEMBERS PRESENT: Mr. Ben White, Chair Mr. John Philpott Ms. Tracy Dubcak Ms. Jean Houck Ms. Brenna Nedbalek Mr. Wesley Kidd Mr. Douglas Blackard MEMBERS ABSENT: Mr. Jim Atencio, Vice Chair Mr. David Rinn OTHERS PRESENT: Randy Morrow, Director of Parks and Recreation Kimberly Garrett, Administrative Manager Brenda Culver, Children Youth Coordinator and GYAB Staff Liaison Ken Knowles, Private Train Venture Holly Knowles, Private Train Venture I. APPROVE MINUTES FROM August 10, 2000 MEETING A motion was made by Doug Blackard to accept the minutes from the August 10, 2000, meeting. Jean Houck seconded the motion and it passed by unanimous vote. H. DISCUSSION AND POSSIBLE ACTION REGARDING AN ENDORSEMENT FROM THE PARKS AND RECREATION BOARD IN SUPPORT OF FRIENDS OF GEORGETOWN PARKS, INC. The Friends of Georgetown Parks, Inc. seems to have done a 180 - degree turn since the last time they spoke to the board. The Friends of Georgetown Parks, Inc. is finding that it is not as easy to get money and volunteers as once was thought. It also seems they are representing themselves as part of the parks board. The parks board needs to get involved and go to their meetings. Jim is our liaison to that entity. John suggested getting the Friends of the Library agreement and reviewing it and speaking to their organization. It was also suggested that the parks board invite Fred Attaya and his board to come to the November parks board meeting. More information is needed before support can be given. HI. DISCUSSION AND POSSIBLE ACTION REGARDING THE SUPPORT OF BIKE LANES BEING INSTALLED ON NEW STREETS Doug is interested in getting more bike lanes installed on the new streets in Georgetown. Page 1 of 3 This board discussed this and they all agreed. Doug Blackard made a motion recommending that a letter be written to the City Council from the Parks and Recreation Board that when streets are constructed or reconstructed consideration be given to incorporate bike lanes along side the streets for transportation and recreation purposes. Wesley Kidd seconded the motion and it passed by unanimous vote. IV. DISCUSSION AND POSSIBLE ACTION REGARDING UPDATING THE PARKS AND RECREATION BOARD BY -LAWS Jean Houck passed out an updated draft of the by -laws that were discussed at the August meeting. One correction made to the by -laws were the duties of the Parks and Recreation Director and his responsibility for taking the minutes. It was revised to read that "the Director is responsible for assigning a designee to record the minutes ". John Philpott made a motion to accept the by -laws as corrected and recommends them to City Council pending legal's review. Brenna Nedbalek seconded the motion and it passed by unanimous vote. V. DISCUSSION AND POSSIBLE ACTION REGARDING TRAIN IN SAN GABRIEL PARK Ken Knowles presented a business plan on his proposed train venture in San Gabriel Park. Ben White asked about employees, like a train engineer, ticket takers, and ticket sellers. Ken said the number of employees would depend on the number of patrons using the train. It is essentially a one - person operation. The driver can sell tickets, take tickets and drive the train. There are no concurrent activities so the concession can be handled with one person except for heavy loads. Signage would tell patrons the price and length of the train ride. The days of operation are still to be determined; it will depend largely on what San Gabriel Park will support. Randy asked about storage of the train at night. The best way Ken said would be to use a mobile mini storage unit. Wesley asked about the TP &WD and any restrictions on the grant. Randy said as long as the grant does not say open greenspace, there is not a problem. There are no restrictions as to how close the train can be to the trail, but Randy said the City would set guidelines. Doug asked about using the train as transportation up and down the river. The San Gabriel River Corridor is great, but there are some challenges under IH35 where there is some grade changes. Ken would like to start his train in the park and then see how it goes before venturing across the river. Doug said the first map showed the train storage area next to the football field. That area is used as a parking lot during football and soccer games. Ken said that storage site is not fixed and can easily be moved. Ben asked what if the train is not going well, who will take up the tracks. Ken said that is addressed in the business plan. Wesley is concerned that the park will get too crowded. He likes the train idea, but Page 2 of 3 during special events the park is really heavily used. Ken says that sounds great from a business prospective. To address your concerns, the train could be used as a possible shuttle; the train could serve to spread out the people in the park. The train by itself does not act as a single draw to a setting, for the train to be successful; it needs a setting like San Gabriel Park to help bring people to the train. Doug said he thinks the park will get more crowded regardless of the train. John said the design is very preliminary. John said the trend in cities is "smart parks" which includes festivals, arenas, trains, and attractions. People expect the park to be crowded during festivals. John said he thinks it is a good principle and a really good start on the business plan. The train route is mobile and can be moved around and relocated if needed. Doug has some environmental concerns. At the last meeting butane was discussed and that should be considered. Also will the percentage of concessions go to a general fund or can they be set aside in an account to help clean up the park. Randy said the council can decide, but we do have revenue and expense accounts that can be tracked. The train in Zilker Park pays 10 -11% to the City of Austin. The train in San Antonio pays on a grade scale. Projections are hard because we do not have a way to track the number of people using the park. The board opted to set up a future workshop with City Council, Ken Knowles, and the Parks Board to discuss the issue. Ken showed a quick video on the train. The video was of the actual train that would go into San Gabriel Park. It will hold 48 adults or 72 children. VI. UPDATE ON CENTURY PLAN ACCOMPLISHMENTS — Randy Morrow Randy distributed an update on the accomplishments the parks and recreation department has done since the century plan was written. VII. REPORT AND PRESENTATION FROM PROM PARKLAND DEDICATION SUBCOMMITTEE Doug Blackard showed a presentation on the parkland dedication recommendations to City Council. He created the presentation based on information gathered at the August meeting. The board reviewed the presentation and made some adjustments and corrections. A motion was made by Tracy Dubcak to approve the presentation titled "A Review of and Recommendations for Georgetown's Parkland Ordinance ". Brenna Nedbalek seconded the motion and it passed by unanimous vote. This presentation will be presented to City Council at a workshop on October 10, 2000. VIII. ADJOURN Doug Blackard made a motion to adjourn the meeting. Page 3 of 3 CITY OF GEORGETOWN Parks & Recreation Board October 19, 2000 I. CALL TO ORDER Ben White, chair, called the meeting to order at 7:05 p.m. H. ROLL CALL Members Present: Mr. Ben White, Chair Mr. Jim Atencio, Vice Chair Mr. John Philpott Ms. Tracy Dubcak Ms. Jean Houck Mr. Wesley Kidd Mr. David Rime Members Absent: Ms. Brenna Nedbalek Mr. Douglas Blackard Others Present: Randy Morrow, Director of Parks and Recreation Kimberly Garrett, Administrative Manager Kevin Marsh, Georgetown Soccer Association Mike Myers, Georgetown Soccer Association Walter Koopman, Aquadillos Swim Team Greg Pfluger, Aquadillos Swim Team Liz Matthes, Aquadillos Swim Team III. APPROVE MINUTES FROM September 14, 2000 MEETING A motion was made by David Rion to accept the minutes from the September 14, 2000, meeting. Jean Houck seconded the motion and it passed by unanimous vote. IV. DISCUSSION ON LEASE AGREEMENTS FROM GEORGETOWN YOUTH BASEBALL ASSOCIATION ON YOUTH FIELDS David Rion, a Georgetown Youth Baseball Association (GYBA) member, spoke to the board about using the Parks and Recreation adult softball fields in San Gabriel Park in order to expand their program. David is looking to see if there is a lease agreement or permit that would allow the GYBA to use those fields. The GYBA is in a position right now where they have to schedule games on Wednesdays and Sundays due to the number of players in the Page I of 4 league. David said GYBA would continue to do capital improvement projects at the cost of GYBA. David would like to know if an agreement could be worked out sometime in December so the GYBA could plan for next year. Ben asked if the City allowed GYBA use of the two softball fields would games still be played on Wednesdays and Sundays. David said if use of the two fields were approved, games would not be scheduled on Wednesdays or Sundays. Two years ago there were about 300 kids in the program, today there are 900 kids in the program. David said there is also some land the City owns in Dove Springs (close to Churchill Farms) that is could be used for field use. David said GYBA is looking for other non -profit sports organizations, like soccer or football, to help build some practice fields in that area. David said the Parks and Recreation Board's support is needed for this project. This land was originally purchased for the Dove Springs Water Treatment Plant. David said this land that they are looking to build fields on is part of the buffer zone for the treatment plant. Tracy asked if David has checked with TNRCC to see if that is an appropriate use of that land. David said Jim Briggs was looking into that. David said there is about 13 acres of land in the area. A surveyor is currently looking to see how many fields would fit in the area. Also there would be no lighting in the area and also an eight -foot perimeter fence would have to be installed. Ben told the board to think about the proposal and also send the information to Legal. John is concerned if this meets with Parks and Recreation staff approval and if the staff can keep up with the mowing. David said he has already approached legal and it would take 60 days to iron it out. Ben asked Randy to get back with the board on what Legal has to say and his recommendation. Tracy also asked for information from Jim Briggs about use of this land. Tracy also asked for a map of the Dove Springs area. V. DISCUSSION ON FUTURE SOCCER FIELD NEEDS FOR GEORGETOWN SOCCER ASSOCIATION Mike Myers, President of Georgetown Soccer Association (GSA), presented the future needs of the program. Georgetown Soccer Association was started about 20 years ago. The facilities that GSA currently uses are behind Annie Purl Elementary. Growth of the program has averaged about 9% annually over the past 5 years. GSA is asking the City to co- develop a new soccer complex. The program has outgrown the fields it currently uses and is renting the McMaster Fields from the City. Additional fields would allow more tournaments to be held and also have all the children playing in the same area. Mike said he just trying to get the ball rolling because he realizes the process is long in terms of applying for grants and allocating money to projects. Kevin Marsh, GSA grants and scholarship contact, said the fields that GSA is currently using are too small. This creates a management problem by trying to schedule teams, board members, referees, and players at multiple sites around town. In the long run for GSA to be effective all Saturday morning games should be in one place. We cannot manage 15 Page 2 of 4 locations, with one location more could be done. The fields that we have now are on land owned by the school board and GSA has a use agreement with GISD. There is unlimited room for expansion. Kevin said we are one of the fastest growing counties in the country playing the fastest growing sport in the country and when you add those two together you get growth. There are grant programs available, particularly by the U.S. Soccer Foundation. These grant programs are available to affiliated organizations and they give out millions of dollars in grant for people to develop more soccer fields. There are several communities in Texas that have been able to land these grants. Almost always these grant programs are done in collaboration with the local community. It usually involves city or county involvement. Kevin said with the current growth he could predict how many fields would be needed in the future. With some projections, Kevin said that within 5 years, GSA would need 20 -22 acres of soccer complex. What GSA needs is 40 -45 acres of land to be able to grow. Game fields versus practice fields are also a problem. Kevin said that the current fields could be used as practice and the new complex would be dedicated for games and younger teams to practice.. Kevin said GSA is just starting to explore the possibilities. GSA has some interest and some needs and the City has some interests, requirements, and resources and maybe something can be worked out. David encouraged GSA to join hands with GYBA. There is no parkland available now or in the future unless the parkland dedication ordinance is changed. GYBA is supporting the Parks and Recreation Board's recommendation to update the ordinance. David suggested that GSA do the same. Wesley asked about grants from STYCE and USSL. Kevin said they are available and usually require a long -term lease on the land. Wesley asked if GSA has looked at land in the area. Kevin said no extensively. Randy said the good point of GSA coming forward is get the dialog going. In the future Randy hopes the council will come up with some type of funding for projects like this. Mike asked if there was anyone who would donate that kind of land to the City. Tracy said the problem is that land valuation is also a problem. GSA is still tying to clarify it's needs. GSA said starting the dialog with the City is important and they should effectively communicate to the council the urgency of the situation and the level of community support we have. Randy said keep in touch with Parks and Recreation and he will be happy to review any letters of support you write. VI. INFORMATION ON AQUADILLOS SWIM TEAM - GREG PFLUGER Greg Pfluger said Aquadillos was a summer swim team in Georgetown. The program starts the first of May and extends through the middle of July. Aquadillos is growing like crazy. The reason Aquadillos is here is to get it out on the table the fact that the program is growing and has needs. Aquadillos currently rents pool times from the City for their practices and meets. Aquadillos rents the pool in the morning and evening when school is on and once Page 3 of 4 school lets out, they have early morning swim. They try not to interfere with public swim. Growth in the past four years are as follow: 1997- 120 swimmers; 1998 - 150 swimmers; 1999- 190 swimmers; 2000 - 250 swimmers. Just trying to show growth of both program and the community. Aquadillos pays coaches, pool rental, and do improvements. Greg showed pictures of three City pools. There were 10 uses listed for the pools. Greg did an assessment of these three pools. The only pool that is the right length for swim team meets is the Village Pool. There are a lot of kids interested in swimming. Long range goal is an indoor 8 lane pool. Greg thinks that in 2001 there will be 300 kids in the program. Ben asked about Southwestern University and their pool. Greg said they were not very cooperative and they preferred the Village Pool because of the distance for meets. Aquadillos has about 70 parents that volunteer for each meet. Aquadillos use the pool for 10 weeks during the summer. David asked if they were looking for access or more pools. Greg said we do not know yet. We are leaving that door open. Randy said all of these groups should have been around when the 1/2 -cent sales tax went for a vote in 1996. Tracy commented that all this growth and all the different needs in the community, the master plan needs to be revised. VII. REPORT FROM PARKLAND DEDICATION SUBCOMMITTEE ON PRESENTATION TO CITY COUNCIL The parkland dedication subcommittee, Tracy Dubcak, Doug Blackard, and David Rinn, along with Randy Morrow and Kimberly Garrett presented a slide show presentation to the City Council at a workshop on October 10th. Other board members present were John Philpott and Jean Houck. The presentation was based on information from the whole board. The Mayor sent a thank you letter to the board members thanking them for a wonderful presentation. The recommendations will go to legal for review, then onto City Council. The committee said they would be available to give the presentation again at a City Council meeting if needed. John said the presentation was very well done. VIII. ADJOURN Tracy Dubcak made a motion to adjourn the meeting. Page 4 of 4 CITY OF GEORGETOWN Parks & Recreation Board November 16, 2000 I. CALL TO ORDER Ben White, chair, called the meeting to order at 7:00 p.m. IL ROLL CALL Members Present: Mr. Ben White, Chair Mr. Jim Atencio, Vice Chair Ms. Tracy Dubcak Ms. Jean Houck Mr. David Rinn Mr. Douglas Blackard Members Absent: Ms. Brenna Nedbalek Mr. John Philpott Mr. Wesley Kidd Others Present: Randy Morrow, Director of Parks and Recreation Kimberly Garrett, Administrative Manager Greg Pfluger, Aquadillos Swim Team Liz Matthes, Aquadillos Swim Team III. APPROVE MINUTES FROM September 14, 2000 MEETING A motion was made by Jim Atencio to accept the minutes from the Octoberl9, 2000, meeting. David Rinn seconded the motion and it passed by unanimous vote. IV. INFORMATION ON AQUADILLOS SWIM TEAM - GREG PFLUGER Liz Matthes, VP of Operations for the Aquadillos, met with Kimberly Wilkinson, Aquatic Coordinator and Glenn Moss, Recreation Superintendent to discuss pool usage for the Aquadillo swim team. Liz said that the cost to rent the pool has increased 60% from last year. She said this was a large increase that they were not expecting. Randy Morrow, Director of Parks and Recreation, said the increase is due to chemical and electricity cost increases for the City of Georgetown. The rate charged to the Aquadillos is the same rate that is charged to all the swim teams who rent City of Georgetown pools. Liz said the fee for joining Aquadillos is $75 with $12 going to the national organization. She Page I of 2 said all the funds received through registration would have to be used for pool use. The coaches also have to be paid. Liz asked if there was away to offset some of the cost of the rental fee by doing some community service for the Recreation Department. Liz said the Aquadillos are trying to improve the pools. Randy said the City wants the pools to be cost effective. Ben White shared some information about the pools in the area and what they charge for swim team rental. Liz said they are happy with the hours they were given, just not the price of the rental fee. The Aquadillos really want to work something out with the Recreation Department and they are willing to help out any way they can to defray some of the costs. V. INFORMATION ABOUT DECEMBER 9TH PARKS AND RECREATION BOARD MEETING - TOUR OF ATHLETIC COMPLEX The December meeting for the Parks and Recreation Board will be held on Saturday, December 9, 2000. The meeting will be a tour of the new athletic complex on College Street. All board members should meet at the Recreation Center at 8:00 am to start the tour. VI. ADJOURN Jim Atencio made a motion to adjourn the meeting. Page 2 of 2 CITY OF GEORGETOWN Parks & Recreation Board December 9, 2000 I. CALL TO ORDER The tour of the athletic complex began at 8:00 am H. ROLL CALL Members Present: Ms. Brenna Nedbalek Mr. John Philpott Mr. Wesley Kidd Ms. Tracy Dubcak Ms. Jean Houck Mr. David Rinn Mr. Douglas Blackard Members Absent: Mr. Ben White, Chair Mr. Jim Atencio, Vice Chair Others Present: Randy Morrow, Director of Parks and Recreation III. TOUR ATHLETIC COMPLEX ON COLLEGE STREET AND HIKEBIKE TRAIL The parks and recreation board met at the Recreation Center at 8:00 am. The parks an recreation van was used to tour the new athletic complex on College Street, the hike and bike trail, the new Challenge Course, and the new Emerald Springs Park. IV. ADJOURN Wesley Kidd made a motion to adjourn the meeting. Page 1 of 1