HomeMy WebLinkAboutMinutes_GUS_12.10.2010
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, December 10, 2010
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Friday ,
December 10, 2010.
Board Members Present:
John Nett, Chair, Richard Lenning, Fred Beach, Steve Quinn, Bob Young, Patty Eason (joined during
Project Reports @ 2:04pm)
Board Members Absent:
Bill Sattler
Staff Present:
Jim Briggs, Glenn Dishong, Tom Benz, Ken Arnold, Chris Foster, Sheila Mitchell, Br idget Chapman,
Trina Bickford
Minutes
Regular Meeting
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551,
and are subject to action in the Regular Session that follows.
CALL TO ORDER Called to order 2:00pm
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors -- none present
B. Project Progress Reports
Discussion: Benz noted reports are provided in packets. Quinn asked and Benz/Briggs
responded a budget status could be added to future project reports. Nett suggested
possibly a red, yellow or green budget status. Beach commented on items forwarded
from GUS Board to Council and asked if staff could also provide follow -up to the Board
on the final Council determination. Briggs noted, for the future, we can add an item for
"final resolution of recommended actions", listing items and a pass/fail status. Briggs
provided an update on the last Council meeting, discussing the CMAR process in
regards
to providing capacity for Chisholm Trail Spe cial Utility District. Further discussion
continued regarding the bid process and minimizing risks. Quinn asked and Briggs
responded the reason we did a CMAR process was due to contract language. Nett noted
Council's action is to continue in the spirit of expediting the bid process and completing
the phase to provide for Chisholm by the June 2012 deadline. Beach asked and Briggs
responded regarding the 'pre-qualification list', which GTAB had just met on earlier that
morning. GTAB also recommended the process which GUS recommended, with the
consensus there should be a process for new firms to qualify for the list. This item will
be carried forward to Council in January 2011.
C. Industry Updates
Discussion: Briggs noted Nodal market went into effect this month and has been quiet
so far for it's first two weeks. We are continuing to monitor changes in Washington and
how our industry may be affected.
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GUS Board meeting held
on November 12, 2010. -- Sheila Mitchell
Discussion: Quinn inquired about list of visitors present and noted the minutes could
not clarify all attendees. Mitchell noted need for all attendees to sign in at the beginning
of each meeting. It was noted for future meetings the Chair will assist with reminding
attendees to sign in. Future minutes will only reflect attendees names of those signing
the official sign in sheet. Quinn asked about vendors attending meetings for which we
have an item to discuss and/or make recommendation on. Briggs noted due to open
meetings guidelines, the public is welcome to attend all meetings. Quinn noted some
corrections to be made under item N; correct wording on firms received, to state
"expressions of interest and qualifications from", correct spelling on 'sight' vs 'site'.
Action: Motion by Young, seconded by Nett to approve minutes, with corrections as
suggested, from the regular GUS Board meeting held on November 12, 2010.
(NOTE: Mitchell corrected minutes as recommended.)
Approved: 6-0-0
E. Review and possible recommendation to award the contract for improving weatherization
of eleven (11) homes recently audited for energy efficiency through the Energy Efficiency
& Community Block Grant, to Affordable Insulation, of Georgetown, TX, in an amount not to
exceed $27,857.00. -- Ken Arnold
Discussion: Ken disbursed memo regarding change in award of bid to a vendor other
than what was posted on the agenda. Beach asked and Chapman commented on
disqualification document, noting during Bickford's review of bid package, 'reference'
documents were not included and therefore disqualified. Arnold noted bid documents
were not reviewed until 4:00pm Monday and Board packets were prepared Tuesday,
during which time, the discovery of the missing documents was made. Purchasing
made the discovery and referred to Legal for review. Item continued to be discussed
for 'advisory' purposes during GUS Board meeting, however, cannot continue on to
Council for December due to posting deadline expiration, therefore will go to first
Council meeting in January. Arnold explained the goal was to finish this step of the
grant in this calendar year, however due to disqualification of vendor it will move
forward to January. Quinn asked and Briggs responded grant program is for low
income level homes and payback time frame varies by home. Briggs explained grant
process for this project. Quinn asked and Arnold responded homes are individually
owned. He further explained some of the DOE requirements for the program, noting
a final audit is done on homes after receiving improvements. Eason commented on
home repair/weatherization programs through federal government. Briggs commented
on possibilities of future efficiency programs to be offered through the utility.
Action: Motion by Lenning, seconded by Quinn to award the contract for improving
weatherization of eleven (11) homes recently audited for energy efficiency through the
Energy Efficiency Community Block Grant, to Weatherization Management Group, in
an amount not to exceed $27,945.76, as noted in the memo distributed at the meeting.
Approved: 6-0-0
III. STRATEGIC ISSUES:
No items presented.
Motion by Lenning, seconded by Quinn to ente r into Executive Session. Approved 6-0-0
IV. RATES:
EXECUTIVE SESSION Called to order at 3:04pm
Sec.551.086 Competitive Matters
The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to
discuss matters or take action on a "competitive matter" of the Energy Services Department as provided
under Section 551.086
F. Discussion related to Costs, Status and Pricing of City of Georgetown Power Supply
Options. -- Jim Briggs
Motion by Quinn, seconded by Lenning to return to regular session. Approved 6 -0-0
RETURN TO REGULAR SESSION at 3:49pm
G. Action from Executive Session.
Motion by Young, seconded by Quinn to adjourn. Adjourned at 3:50pm
Adjournment
The meeting was adjourned at 03:50 PM.
Approved : Attest:
_______________________ ________________________
John Nett, Chair Richard Lenning, Secretary