HomeMy WebLinkAboutMinutes_GUS_10.08.2010
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, October 8, 2010
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Friday ,
October 8, 2010.
Board Members Present:
Bill Sattler - Chair, John Nett - Vice Chair, Richard Lenning - Secretary, Fred Beach
Board Members Absent:
Patty Eason, Stephen Quinn, Robert Young
Staff Present:
Glenn Dishong, Tom Benz, Paul Elkins, David Thomison, Chris Foster, Sheila Mitchell, Laurie Brewer,
Trina Bickford, Bridget Chapman
OTHERS PRESENT: Jamaal O'Neal/Williamson County Sun
Minutes
Regular Meeting
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551,
and are subject to action in the Regular Session that follows.
CALL TO ORDER at 2pm
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors -- none
B. Project Progress Reports
Discussion: Benz presented project reports. Sattler asked and Benz reviewed project
status for various projects.
C. Industry Updates -- none
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GUS Board meeting held
on September 10, 2010. -- Sheila Mitchell
Discussion: none
Action: Motion by Lenning, seconded by Beach to approve the minutes from the regular
GUS Board meeting held on September 10, 2010.
Approved: 4-0-3 (Eason, Quinn & Young absent)
E. Consideration and possible recommendation for approval of the contract with Lower
Colorado River Authority (“LCRA”) for the purchase of electric distribution and transmission
materials for FY 2010/2011 from vendor award contract for the LCRA Electric Material
Acquisition Program in the estimated amount of $750,000.00. -- Paul Elkins
Discussion: Elkins stated item is for LCRA materials acquisition program via the LCRA
bidding process for selecting vendors. Sattler asked and Elkins noted bids are d one in
October and awarded at the end of each year. Current vendor is Techline.
Action: Motion by Lenning, seconded by Nett to recommend to Council for approval of
the contract with Lower Colorado River Authority (“LCRA”) for the purchase of
electric distribution and transmission materials for FY 2010/2011 from vendor award
contract for the LCRA Electric Material Acquisition Program in the estimated amount
of $750,000.00.
Approved: 4-0-3 (Eason, Quinn & Young absent)
F. Consideration and possible recommendation to approve the purchase of Bioxide from
Siemens Water Technologies of Sarasota, Florida, in an amount not to exceed $70,000.00
for Fiscal Year 2010/2011. -- David Thomison
Discussion: Thomison noted the City's current usage of Bioxide in collection system
Lift Stations without any issues; currently 3 lift stations. No other chemicals on the
market right now. Lenning asked and Thomison responded about purchase from
vendor; vendor is sole source. Sattler asked and Thomison responded regarding other
competitors in the future. Dishong commented about patented product; previous
vendor bought out current vendor. Other technologies may be available, however it
is hazardous material. Costs on bioxide have not increased from last year.
Action: Motion by Nett, seconded by Lenning to recommend to Council to approve
the purchase of Bioxide from Siemens Water Technologies of Sarasota, Florida, in an
amount not to exceed $70,000.00 for Fiscal Year 2010/2011.
Approved: 4-0-3 (Eason, Quinn & Young absent)
G. Consideration and possible recommendation to amend the contract with the Brazos River
Authority (BRA) for the Williamson County Regional Raw Water Line to expand the Lake
Stillhouse Pump Station at a cost not to exceed $2,540,040.00. -- Glenn Dishong
Discussion: Dishong noted in last two years the Board has heard these items regarding
the Lake Stillhouse station to increase capacity of pumpline. Bids went out and a
manufacturer has been chosen. This amendment agrees we will pay our share based
on our portion of water rights coming through the pipeline. Lenning asked and
Dishong responded about current capacity. Sattler asked and Dishong answered this
will provide reliability.
Action: Motion by Beach, seconded by Nett to recommend to Council to amend the
contract with the Brazos River Authority (BRA) for the Williamson County Regional
Raw Water Line to expand the Lake Stillhouse Pump Station at a cost not to exceed
$2,540,040.00.
Approved: 4-0-3 (Eason, Quinn & Young absent)
H. Consideration and possible recommendation to approve the contract for the 2006
Annexation Phase I Water & Wastewater Improvements to McLean Construction, Ltd. of
Killeen, Texas, for the amount of $1,125,891.60. -- Michael Hallmark/Tom Benz
Discussion: Benz noted this is for the 2006 Annexation required on our service plan.
This is the first phase of construction of providing services (see maps presented).
Nett asked and Benz responded to Engineers recommendation of probable cost.
Nett noted bid costs look good. Lenning asked and Benz responded regarding
diameter of pipe used to provide service. Dishong noted this is interim service using
small diameter pipe; we will wait for area to develop and the n go back and install
larger pipe to meet service requirements. Further discussion continued.
Action: Motion by Lenning, seconded by Beach to recommend to Council to approve
the contract for the 2006 Annexation Phase I Water & Wastewater Improvements to
McLean Construction, Ltd. of Killeen, Texas, for the amount of $1,125,891.60.
Approved: 4-0-3 (Eason, Quinn & Young absent)
I. Consideration and possible recommendation to approve the contract for the Forest Street
Wastewater in the amount of $255,357.50, and Drainage Improvements in the amount of
$71,964.50 to Smith Contracting Company, Inc. of Austin, Texas, for a total amount of
$327,322.00. -- Michael Hallmark/Tom Benz
Discussion: Benz stated this project was discovered during EARZ wastewater testing.
This project will replace line in area; see attached map. Repairs for both wastewater
and drainage. Smith Contracting was used on DB Wood/Shell Road intersectio n
improvements; did a great job and were ahead of schedule. Lenning asked and Dishong
stated lines were clay, 50-75 years old. Sattler asked and Thomison stated current
matter is still flowing. Nett asked and Benz/Dishong responded regarding budget a nd
unexpected use of funds.
Action: Motion by Nett, seconded by Lenning to recommend to Council to approve
the contract for the Forest Street Wastewater in the amount of $255,357.50, and
Drainage Improvements in the amount of $71,964.50 to Smith Co ntracting Company,
Inc. of Austin, Texas, for a total amount of $327,322.00.
Approved: 4-0-3 (Eason, Quinn & Young absent)
III. RATES:
No items submitted.
IV. STRATEGIC ISSUES
No items submitted.
Motion by Lenning, seconded by Nett to adjourn at 2:27pm
Adjournment
The meeting was adjourned at 02:27 PM.
Approved : Attest:
_______________________ ________________________
Bill Sattler - Chair Richard Lenning - Secretary