HomeMy WebLinkAboutMinutes_GUS_09.10.2010
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, September 10, 2010
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Friday ,
September 10, 2010.
Board Members Present:
Bill Sattler - Chair, Richard Lenning - Secretary, Fred Beach, Robert Young. NOTE: Patty Eason joined at
2:49pm during Executive Session
Board Members Absent:
Stephen Quinn, John Nett, Patty Eason (NOTE: Patty Eason joined at 2:49pm during Executive Sessio n)
Staff Present:
Jim Briggs, Tom Benz, Glenn Dishong, David Thomison, Chris Foster, Micki Rundell, Sheila Mitchell
OTHERS PRESENT: David Collinsworth/Brazos River Authority, Jamaal O'Neil/Williamson County
Sun, Gene Chisum/Brazos River Authority
Minutes
Regular Meeting
REVISED AGENDA
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551,
and are subject to action in the Regular Session that follows.
Call to Order at 02:00 PM
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551,
and are subject to action in the Regular Session that follows.
CALL TO ORDER at 2:00PM
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors
David Collinsworth/BRA, Jamaal O'Neal/Williamson County Sun
B. Project Progress Reports
Discussion: Benz presented reports. Lenning asked about Forest Street Project report
dates; Benz needs to revise project dates.
C. Industry Updates
Discussion: Briggs gave report on natural gas assets. These activities are being
monitored in preparations for contract renewals, etc. Beach commented on gas turbines,
natural gas and natural gas lines.
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Review and possible action to approve the minutes from the regular GUS Board meeting held
on August 13, 2010. -- Sheila Mitchell
Discussion: None
Action: Motion by Lenning, seconded by Beach to approve the minute s from the regular
GUS Board meeting held on August 13, 2010.
Approved: 4-0-3 (Quinn & Nett absent) (Eason absent for vote)
E. Consideration and possible recommendation to amend the contract with the CH2M HILL
OMI
(OMI) for the management, operation, and maintenance of the City’s water treatment plants for
the period starting October 1, 2010 through September 30, 2011 with an operating budget of
$1,584,324.00. -- David Thomison
Discussion: Thomison noted contract began in 2008 and runs through 2 013. Changes in
fees require amendments due to increased production and chemical increases. Dishong
commented on anticipated increase of production and chemicals - if not used as
predicted, then we receive refund. Lenning asked and Dishong/Briggs co mmented on
water conservation reducing our peak demand?
Action: Motion by Lenning, seconded by Young to recommend to Council to amend the
contract with the CH2M HILL OMI (OMI) for the management, operation, and
maintenance of the City’s water treatment plants for the period starting October 1,
2010 through September 30, 2011 with an operating budget of $1,584,324.00.
Approved: 4-0-3 (Quinn & Nett absent) (Eason absent for vote)
F. Consideration and possible recommendation to amend the contract with the Brazos River
Authority (BRA) for the management, operation, and maintenance of the City’s wastewater
treatment plants for the period starting October 1, 2010 through September 30, 2011 with an
operating budget of $1,550,485.00. -- David Thomison
Discussion: Thomison noted 5 year contract began in October 2008 and runs through
September 2013. Changes in fees require amendments due to increase in additional
sampling/lab testing reclaimed water used for watering golf courses and increased
chemicals. Sattler asked and Thomison/Dishong answered sludge presses are part of
the Lake Water Treatment Plant; there is no need to lease temporary presses.
Action: Motion by Beach, seconded by Lenning to recommend to Council to amend
the contract with the Brazos River Authority (BRA) for the management, operation,
and maintenance of the City’s wastewater treatment plants for the period starting
October 1, 2010 through September 30, 2011 with an operating budget of $1,550,485.00.
Approved: 4-0-3 (Quinn & Nett absent) (Eason absent for vote)
NOTE: Collinsworth made comments after item passed -- Thank you to City employees
who helped BRA during the recent floods, working around the clock on f lood
management. Beach asked and Dishong answered about failure at San Gabriel Lift
Station. They are looking into root cause of filling up with water and recommendations
how to prevent.
III. RATES:
No items submitted.
IV. STRATEGIC ISSUES
G. Process and Discussion related to Raw Water Wholesale Rates. -- Jim Briggs
Discussion: Briggs stated BRA made recent presentation of raw water wholesale rates.
There are questions on rates presented. Some contracts currently in effect will have to
be renewed. Briggs feels escalations in rates are in error and would like to consult with
Tony Bagwell/HDR to review the model to discuss and make recommendations to BRA.
Staff is working with some of the other utilities to see if they want to engage in this
review. If not, we'll continue to work with Bagwell as the normal course due diligence to
properly represent our customers. Possible task order in future for this work.
Motion for Executive session by Lenning, seconded by Young. 4-0-3 (Quinn & Nett absent) (Eason
absent for vote)
EXECUTIVE SESSION:
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon ’s Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session that follows.
Section 551.072 Government Code - Real Property
H. GUS Satellite Service Center
Motion by Lenning, seconded by Young to exit Executive Session. 5-0-2 (Quinn & Nett absent)
No further discussion items.
Motion by Lenning, seconded by Young to adjourn. Meeting adjourned at 3:11pm.
Adjournment
The meeting was adjourned at 03:11 PM.
Approved : Attest:
_______________________ ________________________
Bill Sattler - Chair Richard Lenning - Secretary