HomeMy WebLinkAboutMinutes_GUS_07.09.2010
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, July 9, 2010
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Friday , July 9,
2010.
Board Members Present:
Bill Sattler - Chair, John Nett - Vice Chair, Richard Lenning - Secretary, Fred Beach, Stephen Quinn
Board Members Absent:
Patty Eason, Robert Young
Staff Present:
Jim Briggs, Glenn Dishong, Tom Benz, Ken Arnold, Micki Rundell, Jimmy Sikes, Bridgett Chapman,
Chris Foster, Steve Glenn, Trina Bickford, Vickie Graff, Sheila Mitchell
OTHERS PRESENT: Lance Pettigrew/Schneider Engineering, Inc.; Jamaal O'Neal/Williamson County
Sun(joined during item 'H')
Minutes
Regular Meeting
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551,
and are subject to action in the Regular Session that follows.
CALL TO ORDER at 2:00pm
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not re quested or needed)
A. Introduction of Visitors
Discussion: Rundell introduced new staff Trina Bickford, Purchasing Manager and Vicki
Graff, Contracts Manager.
MOVED TO ITEM C --
B. Project Progress Reports (THIS ITEM MOVED AFTER ITEM E)
Discussion: Benz gave updates. Sattler asked about SG3A and Benz noted contractor is
working with Michael Hallmark and City Legal staff to wrap up some financial issues.
MOVED TO ITEM F --
C. Industry Updates
Discussion: Briggs gave update on ERCOT changes to Load Zone criteria with Nodal,
which should be adopted shortly.
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Consideration and possible action to approve the minutes from the regular GUS Board
meeting held on June 11, 2010. -- Sheila Mitchell
Discussion: None
Action: Motion by Lenning, seconded by Nett to approve the minutes from the regular
GUS Board meeting held on June 11, 2010.
Approved: 5-0-2 (Eason & Young absent)
E. Consideration and possible recommendation for the award of the bid for ISF scheduled
replacement of two 1990 model wire puller/tensioner with an overhead puller/tensioner and
an underground wire puller for the Electric Department to Sherman & Reilly of Chattanooga,
Tennessee in the total amount of $101,340.00. -- Paul Elkins
Discussion: Dishong gave explanation for purchase of equipment in Elkins' absence.
Lenning asked and Dishong answered differences in bid pricing was due to models
vendors bid out. Nett asked and Rundell answered only 2 bids received due to highly
specialized equipment.
Action: Motion by Lenning, seconded by Quinn to recommend to Council for the award
of the bid for ISF scheduled replacement of two 1990 model wire puller/tensioner with an
overhead puller/tensioner and an underground wire puller for the Electric Department
to Sherman & Reilly of Chattanooga, Tennessee in the total amount of $101,340.00.
Approved: 5-0-2 (Eason & Young absent)
MOVED TO ITEM B --
F. Consideration and possible recommendation to approve the Second Amendment to Task
Order No. SBE- 09-003 with Steger and Bizzell Engineering, Inc. of Georgetown, Texas for
professional services related to 2006 Annexation that will increase the task order by
$29,610.00 making the total of the task order $317,332.00. -- Tom Benz
Discussion: Benz noted items F & G are both related to the 2006 Annexation project.
Quinn asked and Benz noted this change is due to length of line needing to extend, in
addition to land owners question of evaluation of this lot as 1 lot vs. 8 lots. Briggs noted
original evaluation was done incorrectly, which changed our cost in servi cing this
property. Sattler asked and Benz/Briggs confirmed these additional funds would have
been included if done originally.
Action: Motion by Quinn, seconded by Nett to recommend to Council to approve the
Second Amendment to Task Order No. SBE- 09-003 with Steger and Bizzell Engineering,
Inc. of Georgetown, Texas for professional services related to 2006 Annexation that will
increase the task order by $29,610.00 making the total of the task order $317,332.00.
Approved: 5-0-2 (Eason & Young absent)
G. Consideration and possible recommendation to approve the Fourth Amendment to Task
Order IG-09-001 with Inland Geodetics LP., of Round Rock, Texas for professional services
related to 2006 Annexation that will increase the task order by $14,500.00 making the total
of the task order $244,536.00. -- Tom Benz
Discussion: Benz noted this is same property, however work is for surveying costs.
Sattler asked and Benz confirmed this is due to additional services. Lenning asked and
Benz confirmed we do not have to get any new individual easements; City only acquiring
easements up to this property. Briggs noted owner is ready to move forward on
property, so no anticipated delays.
Action: Motion by Quinn, seconded by Lenning to recommend to Council to approve the
Fourth Amendment to Task Order IG-09-001 with Inland Geodetics LP., of Round Rock,
Texas for professional services related to 2006 Annexation that will increase the task
order by $14,500.00 making the total of the task order $244,536.00.
Approved: 5-0-2 (Eason & Young absent)
H. Consideration and possible recommendation for the award of the bid for two substation
transformers to Pan American Supply, of Katy, Texas in the amount of $ 1,261,900.00.
-- Steve Glenn/Tom Benz
Discussion: Briggs discussed necessity of additional transformers. Benz provided
updated Transformer Bid Comparison handout for Board to review. Briggs gave
explanation of various transformer bids received, location of manufacturers both
foreign and domestic, risks associated with selection, technical support needs, etc.
After further consideration of bids, staff has reconsidered the original recommendation
of the Iljin units and now recommends the GE Prolec transformers from TEC (Texas
Electric Cooperatives, Inc.) of Georgetown, Texas. Beach asked and Foster responded
the bid from Virginia required more up front funding. Benz noted the Virginia
transformer lacks efficiency. Lance Pettigrew of Schneider Engineering, commented
on specifications given and testing requirements, etc.; noting adjustments are made
for losses. For clarification Quinn noted staff no longer desires purchase of the
Iljin transformers and now recommends purchase of the GE Prolec transformers due
to reliability instead of costs. Briggs and Pettigrew discussed spare parts availability
and reliability for all transformers. Quinn asked and Briggs verified transformers
will be installed at Rivery and Glasscock substations. Pettigrew confirmed there will
not be any impedances in the substations with LCRA transformers. Briggs commented
on economic advantages of City owning the transformers. Lenning asked and Pettigrew
stated that Prolec has been in business for a long time and the GE Prolec partnership has
been in existence for about 25+ years. Sattler asked and Benz replied for clarified, after
evaluation of risk tolerance's, staff is now recommending the GE Prolec from TEC.
Pettigrew stated Schneider is in agreement with staff. Quinn asked and Pettigrew replied
lead time is 24-26 weeks to receive a transformer. Quinn asked and Briggs responded
if we loose one of our transformers we have the ability to bring in portable substation
units until replaced. If LCRA loses a transformer they are responsible. Sattler asked and
Chapman answered there are not any legal issues; our current contract does not have
provisions for foreign trade, customs holds and warranty issues. Chapman noted
contracts will be revamped in the event we purchase from a foreign manufacturer, to
provide us with security needs regarding warranty, etc. In summary, Sattler clarified
staff recommendation is to not award the bid to Pan American and instead award the bid
to TEC for the GE Prolec transformer.
Action: Motion by Nett, seconded by Lenning to recommend to Council for the award of
the bid for two substation transformers to (TEC) Texas Electric Cooperatives, Inc., of
Georgetown, Texas in the amount of $1,286,490.00.
Approved: 5-0-2 (Eason & Young absent)
I. Consideration and possible recommendation to approve Task Order SEL-10-003 with Schneider
Engineering, Ltd. of Boerne, Texas, for professional engineering services related to the addition of
a power transformer at the Rivery Substation for $ 193,458.00-- Steve Glenn/Tom Benz
Discussion: Benz noted current load at Rivery substation dictates need for additional
transformer. Lenning asked and Benz responded additional transformer at Glass cock
will be brought in at a later date as needed. Rivery has priority. Further discussion
continued regarding load needs. Beach asked and Briggs responded LCRA is aware we
will purchase and own any additional transformers. Lenning noted and Briggs c onfirmed
the new transformers will be sitting on LCRA property. Quinn asked and Sikes
confirmed we currently own some relaying and are meeting FERC requirements.
Action: Motion by Lenning, seconded by Quinn to recommend to Council to approve
Task Order SEL-10-003 with Schneider Engineering, Ltd. of Boerne, Texas, for
professional engineering services related to the addition of a power transformer at the
Rivery Substation for $ 193,458.00.
Approved: 5-0-2 (Eason & Young absent)
III. RATES:
No items submitted
IV. STRATEGIC ISSUES
No items submitted
Mitchell noted book, Power Hungry, is now available for Board Members to check out from staff.
Beach asked about in-house vs. outsourced consulting with McCord Engineering. Briggs noted we can
put that item on a future agenda as a strategic issue for further discussion.
Motion by Lenning, seconded by Nett to adjourn. Meeting adjourned at 3:08pm.
Adjournment
The meeting was adjourned at 03:08 PM.
Approved : Attest:
_______________________ ________________________
Bill Sattler - Chair Richard Lenning - Secretary