HomeMy WebLinkAboutMinutes_GUS_06.11.2010
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Friday, June 11, 2010
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Friday , June
11, 2010.
Board Members Present:
Bill Sattler - Chair, John Nett - Vice Chair, Richard Lenning - Secretary, Patty Eason, Fred Beach, Robert
Young
Board Members Absent:
Stephen Quinn
Staff Present:
Jim Briggs, Tom Benz, Glenn Dishong, David Thomison, Rachel Osgood, Marsha Iwers, Vickie Graff,
Skye Masson, Sheila Mitchell
OTHERS PRESENT:
Steve Moffitt - McCord Engineering, Thomas Valle - KPA Engineering
Minutes
Regular Meeting
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551,
and are subject to action in the Regular Session that follows.
CALL TO ORDER Called to order at 2:00pm
I. STAFF BOARD COMMENTS/QUESTIONS:
(This is a short informational time regarding items where specific actions are not requested or needed)
A. Introduction of Visitors -- none
B. Project Progress Reports
Discussion: Benz provided updates per reports in packets
Action: none
C. Industry Updates
Discussion: Briggs gave updates on national and state l egislation and regulation
being reviewed; public power and conservation. Beach commented on article in
Austin American Statesman regarding nuclear uranium enrichment plant to be built.
II. LEGISLATIVE REGULAR AGENDA:
(This is for specific action items considered by the Board – greater than $50,000 in value)
D. Consideration and possible action to approve the minutes from the regular GUS Board
meeting held on May 14, 2010 and the Special GUS Board meeting held on
May 26, 2010. -- Sheila Mitchell
Discussion: none
Action: Motion by Young, seconded by Eason to approve the minutes from the regular
GUS Board meeting held on May 14, 2010 and the Special GUS Board meeting held on
May 26, 2010.
Approved: 6-0-1 (Quinn absent)
E. Consideration and possible recommendation to authorize the purchase of a 20' permanent
water line easement (Parcel B29) and a 25' temporary construction easement adjacent thereto
from Georgetown Griffin Family, LP in the amount of $57,575.0 0, plus closing costs, in
connection with the 2006 Annexation Utility Improvements Project. – Terri Glasby Calhoun,
Real Estate Services Coordinator, and Thomas R. Benz, P.E., Systems Engineering Director
Discussion: Benz explained easement in connection with 206 Annexation project. No
further discussion.
Action: Motion by Young, seconded by Lenning to recommend to Council to authorize
the purchase of a 20' permanent water line easement (Parcel B29) and a 25' temporary
construction easement adjacent thereto from Georgetown Griffin Family, LP in the
amount of $57,575.00, plus closing costs, in connection with the 2006 Annexation
Utility Improvements Project.
Approved: 6-0-1 (Quinn absent)
F. Consideration and possible recommendation to authorize the purchase of a 20' permanent
water line easement (Parcel A37 Parts 1 and 2) and a 25' temporary construction easement
adjacent thereto from Patsy E. Hoyle and Barbara J. Hoyle in the amount of $95,402.00, plus
closing costs, in connection with the 2006 Annexation Utility Improvements Project. – Terri
Glasby Calhoun, Real Estate Services Coordinator, and Thomas R. Benz, P.E., Systems
Engineering Director
Discussion: Benz stated easement in connection with 206 Annexation project. No further
discussion.
Action: Motion by Lenning, seconded by Nett to recommend to Council to authorize the
purchase of a 20' permanent water line easement (Parcel A37 Parts 1 and 2) and a 25'
temporary construction easement adjacent thereto from Patsy E. Hoyle and Barbara J.
Hoyle in the amount of $95,402.00, plus closing costs, in connection with the 2006
Annexation Utility Improvements Project.
Approved: 6-0-1 (Quinn absent)
G. Consideration and possible recommendation to award a contract to Lewis Contractors, Inc.
of Bertram, Texas, for the construction of the River Down/River Ridge Lift Station
Decommission in the amount of $414,032.00 -- Michael Hallmark, Systems Engineering Project
Manager, Thomas R. Benz, P.E., Systems Engineering Director
Discussion: Benz provided information on removal of lift stations and bids received.
Landscape/irrigation included in project. City met with surrounding neighbors and all
are supportive of project. Lenning asked and Benz answered regarding how piping
would be connected to system once lift stations are removed. Briggs asked and Dishong
answered annual cost to operate lift station will be savings of over approximately
$25K/yr when station is no longer in operation.
Action: Motion by Lenning, seconded by Young to recommend to Council to award a
contract to Lewis Contractors, Inc. of Bertram, Texas, for the construction of the River
Down/River Ridge Lift Station Decommission in the amount of $414,032.00.
Approved: 6-0-1 (Quinn absent)
H. Consideration and possible recommendation to approve Task Order KPA-10-005 with
Kasberg, Patrick & Associates, LP of Georgetown, Texas, for professional services related to
Edwards Aquifer Recharge Zone Rehabilitation Phases VI & VII in the amount of
$295,084.00 -- Michael Hallmark, Systems Engineering Project Manager, Thom as R. Benz, P.E.,
Systems Engineering Director
Discussion: Benz provided update on project. Lenning asked and Benz/Dishong
answered construction value would be $2.4 million. Nett asked and Benz answered
contract work for Phases III through VII has been done by KPA.
Action: Motion by Nett, seconded by Lenning to recommend to Council to approve Task
Order KPA-10-005 with Kasberg, Patrick & Associates, LP of Georgetown, Texas, for
professional services related to Edwards Aquifer Recharge Zone Rehabilitation Phases
VI & VII in the amount of $295,084.00.
Approved: 6-0-1 (Quinn absent)
I. Consideration and possible recommendation to award the brush grinding contract for brush
management to Austin Wood Recycling Services of Cedar Park, Texas, not to exceed
$75,000.00 -- Rachel Osgood, Coordinator, Environmental Services
Discussion: Osgood explained we've used Austin Wood Recycling since July 2007 on a
1 year contract with two - 1yr extension terms, which is expiring at the end of June.
Three bids were received and Austin Wood Recycling came in with lowest bid; their
pricing this year is lower than last year; working with them has been more than
satisfactory. This year's bid was requested for three years. Sattler asked and Osgood
explained volume hauled each year. Eason asked and Osgood explained everything that
is picked up at the curbside is sent to landfill not recycle. Briggs explained Osgood is
working towards a yard waste management program.
Action: Motion by Young, seconded by Lenning to recommend to Council to award the
brush grinding contract for brush management to Austin Wood Recycling Services of
Cedar Park, Texas, not to exceed $75,000.00.
Approved: 6-0-1 (Quinn absent)
III. RATES:
No items presented.
Motion by Lenning, seconded by Eason, that Item 'J' is a competitive matters to be discussed
under Executive Session under Chapter 551 of the Texas Government Code of the Energy Services
Department as provided under Section 551.086.
Approved: 6-0-1 (Quinn absent)
IV. STRATEGIC ISSUES
EXECUTIVE SESSION Called to order at 2:27pm
Sec.551.086 Competitive Matters
The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to
discuss matters or take action on a "competitive matter" of the Energy Services Department as provided
under Section 551.086
J. Discussion and possible recommendation related to future City of Georgetown Power
Supply Options at the expiration of existing contracts. -- Jim Briggs
Motion by Lenning, seconded by Young to return to Regular Session.
Approved: 6-0-1 (Quinn absent)
RETURN TO REGULAR SESSION Called to order at 3:48pm
K. Action from Executive Session.
Action: Motion by Beach, seconded by Nett to recommend to Council to authorize
staff to begin final negotiations and contract preparation for various specific supply
agreements related to energy supplies to Georgetown Utility Systems at the
conclusion of the existing wholesale power agreement ending June 2016 and
establishing the negotiation team that will prepare legal and technical
documentation for City Council review.
Consistent with slide #18 of the presentation, to authorize the following Team to
complete contract negotiations, final pricing and financial impact of the most
recently received energy proposals for potential future energy supplies for the
City of Georgetown beginning June 2016, as recommended by GUS Advisory Board,
and return those contracts back to City Council for final approval and execution
prior the end of calendar 2010: Jim Briggs - Assistant City Manager,
Micki Rundell - Finance Director, Steve Moffitt - McCord Engineering,
Neil McAndrews - McAndrews and Associates, Tom Jaster - Tom Jaster Consulting
and Lambeth Townsend - Lloyd Gosselink
Staff is further authorized to conduct these negotiations with the following suppliers
related to those contract negotiations: AEP Energy Partners, Panda Energy,
International Power, E.on Climate & Renewables and Constellation Power Source.
Approved: 6-0-1 (Quinn absent)
Beach recommended book for Board to read, "Power Hungry", by Robert Bryce. Briggs noted he would
purchase copies for Board Library for Board to read. Mitchell will notify Board upon arrival of books to
be checked out.
Motion by Nett, seconded by Lenning to adjourn. Meeting adjourned at 3:52pm.
Adjournment
The meeting was adjourned at 03:52 PM.
Approved : Attest:
_______________________ ________________________
Bill Sattler - Chair Richard Lenning - Secretary