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Home My WebLink AboutMinutes_GUS_05.14.2010 Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Friday, May 14, 2010 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Friday , May 14, 2010. Board Members Present: Bill Sattler - Chair, John Nett - Vice Chair, Richard Lenning - Secretary, Fred Beach, Patty Eason, Stephen Quinn, Robert Young Board Members Absent: Staff Present: Jim Briggs, Tom Benz, Glenn Dishong, Ken Arnold, Walter Koopmann, Mike Peters, Micki Rundell, Chris Foster, David Thomison, Lori Lankford, La'Mar Kemp, Bridgett Chapman/Assistant City Attorney, Sheila Mitchell, Paul Elkins joined during Executive Session Minutes Regular Meeting Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. CALL TO ORDER 2:00PM I. STAFF BOARD COMMENTS/QUESTIONS: (This is a short informational time regarding items where specific actions are not requested or needed) A. Introduction of Visitors B. Project Progress Reports -- project reports did not make copy packets (copy error) Discussion: Benz presented project updates and gave reminder of Open House. Sattler asked and Benz answered desire for consultants to attend a future GUS Board meeting and provide background, etc. Benz will follow -up to coordinate. Open House and Special GTAB & GUS Board Meeting to adopt Water, Wastewater, Electric, Transportation and Drainage Capital Improvement Plans May 26th 6:00pm-8:00pm C. Industry Updates Discussion: Briggs commented on APPA grant application DEED program. Grant was approved for $40K. City staff will work with Steger & Bizzell on project and provide required reports. Briggs presented plaques to GUS Board members as a 'thank you' for work done on wind project. II. LEGISLATIVE REGULAR AGENDA: (This is for specific action items considered by the Board – greater than $50,000 in value) D. Consideration and possible action to approve the minutes from the regular GUS Board meeting held on April 9, 2010. -- Sheila Mitchell Discussion: None Action: Motion by Young, seconded by Nett to approve the minutes from the regular GUS Board meeting held on April 9, 2010. Approved: 7-0-0 E. Discussion and possible action to appoint two members of the Georgetown Utility Systems Advisory Board to the Construction Manager at Risk selection committee for the Lake Water Treatment Plant Facility Expansion. -- Tom Benz Discussion: Sattler asked for those interested in serving on Committee. Young and Quinn both expressed interest, however stated concerns due to travel during the month of September. Benz stated work could be done around schedules; no concern needed. Action: Motion by Beach, second by Lenning to select Young and Quinn to serve on the Construction Manager at Risk selection committee for the Lake Water Treatment Plant Facility Expansion. Approved: 7-0-0 F. Discussion and possible recommendation to approve the 2nd amendment to the Offsite Utility Construction and Cost Reimbursement Agreement between the City and Oaks at San Gabriel, LLC. -- Glenn Dishong Discussion: Dishong gave update on project. Development will now be a MUD. Some delays occurred during permitting process through TCEQ. This amendment removes the automatic cancellation of the original agreement. Timing and plans will fall back on original plans for the plant. City will take care of the paperwork requirements and MUD will handle the infrastructure. Quinn asked and Dishong answered if City is responsible for continuing with this project (plant expansion). City is responsible per the development agreement to provide sewer service for plant expansion. Quinn asked and Briggs answered the City Council reviewed and approved original develo pment agreement. Beach asked and Dishong answered that expansion capacity will be enough for new development in addition to future development for Cimarron Hills. Developer will have to comply with Development Agreement for energy efficiency requirements. Further discussion continued on pros/cons of project. Action: Motion by Young and seconded by Lenning to recommend to Council for the approval of the 2nd amendment to the Offsite Utility Construction and Cost Reimbursement Agreement between the City and Oaks at San Gabriel, LLC. Approved:6-1-0 (Beach opposed) G. Discussion and possible recommendation to award the project for the acquisition and deployment of an Advanced Metering Infrastructure (AMI) system to Elster Integrated Solutions and to begin contract negotiations for the purchase and installation of the system. -- Glenn Dishong Discussion: Dishong presented PowerPoint presentation on RFP process. Five vendors submitted proposals. Three presentations were given. Team made site visits to review systems in use. Dishong provided comparison of old system vs new proposed system. Quinn asked and Dishong answered system would have the capability to remotely shut off a customers A/C unit if they choose to set up their needs as such. Beach asked and Dishong and Koopmann responded to questions on voltage, frequency, etc. This new system will be required by all customers. Lenning asked and Dishong responded to question on what guarantee we have that the AMI company will still be in business 10+ years from now? Beach asked and Briggs answered about benefits of 2 -way communication and pushing information out to customers. Comments also on changes in technology, etc. Action: Motion by Young, seconded by Lenning to recommend to Council to award the project for the acquisition and deployment of an Advanced Metering Infrastructure (AMI) system to Elster Integrated Solutions and to begin contract negotiations for the purchase and installation of the system. Approved: 6-1-0 (Beach opposed) Motion by Lenning, seconded by Beach, that Items 'H' and 'I' are competitive matters to be discussed under Executive Session under Chapter 551 of the Texas Government Code of the Energy Services Department as provided under Section 551.086. Approved: 7-0-0 III. RATES: EXECUTIVE SESSION Called to order at 3:10pm Sec.551.086 Competitive Matters The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss matters or take action on a "competitive matter" of the Energy Services Department as provided under Section 551.086 H. Discussion on progress related to the City of Georgetown Power Supply Options at the expiration of existing contracts. -- Jim Briggs I. Presentation of the draft 2010-2011 Georgetown Utility Systems Electric Capital Improvement Plan. --Tom Benz Motion by Lenning, seconded by Beach to return to Regular Session. Approved: 7 -0-0 RETURN TO REGULAR SESSION Called back to order at 3:47pm J. Action from Executive Session. Action: None IV. STRATEGIC ISSUES K. Presentation of the draft 2010-2011 Georgetown Utility Systems Water and Wastewater Capital Improvement Plan. -- Tom Benz Discussion: Benz presented PowerPoint on Water and Wastewater CIP. Quinn asked and Rundell/Briggs answered question on 2005/6 annexations and costs associated with slow down of growth since that time. Further discussion and review of plan continued. Benz provided website address where public can comment on-line regarding CIP prior to Open House on May 26th. Action: None Motion by Lenning, seconded by Young to adjourn meeting at 4:06pm. Approved: 7-0-0 Adjournment The meeting was adjourned at 04:06 PM. Approved : Attest: _______________________ ________________________ Bill Sattler - Chair Richard Lenning - Secretary