HomeMy WebLinkAboutMinutes_GUS_01.27.2010
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Wednesday, January 27, 2010
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Wednesday ,
January 27, 2010.
Board Members Present:
Bill Sattler - Chair, Richard Lenning - Secretary, Patty Eason, Temple Page
Board Members Absent:
Fred Beach, John Nett, Stephen Quinn
Staff Present:
Jim Briggs, Sheila Mitchell, Jana Kern, Tom Benz, Ken Arnold, Glenn Dishong, David Thomison, Walter
Koopmann, Marsha Iwers, Chris Foster, Mark Sokolow
OTHERS PRESENT:
Sarah Nathan & Chris Hickman - ICE Energy, Allan Woelke - CDM
Minutes
Regular Meeting
Mr. Bill Sattler called the regular GUS Board meeting to order on Wednesday, January 27, 2010 at 10:14
a.m.
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551,
and are subject to action in the Regular Session that follows.
I. Consideration and possible action to approve the minutes from the Special GUS Board meeting
held on December 15, 2009. -- Jana Kern
Discussion: None
Action: Motion by Eason, seconded by Page to approve the minutes as presented
Approved 4-0-3 (Fred Beach, John Nett, Stephen Quinn absent)
II. Consideration and possible recommendation for the award of the annual bids for water meters
and accessories, Bid No. 201020 to various bidders in the estimated amount of $311,545.06. -- David
Thomison
Discussion: Thomison stated bids were received on January 4, 2010, with the option to renew for one
additional year. Meters are used for new installation and replacement of existing meters. Page asked
and Dishong answered that brass from meters that are swapped out for new mete rs are sent to scrap
and auctioned off; registers pulled are no longer of use.
Action: Motion by Lenning, seconded by Page for the award of the annual bids for water meters and
accessories, Bid No. 201020 to various bidders in the estimated amount of $311 ,545.06.
Approved 4-0-3 (Beach, Nett, Quinn absent)
III. Consideration and possible recommendation to approve the contract for the EARZ – V,
Trenchless Rehabilitation to Horseshoe Construction, Inc. of LaPorte, Texas, for the amount of
$74,624.00. -- Michael Hallmark, Tom Benz
Discussion: Benz stated project was publicly advertised in November 2009 with seven utility
contractors obtaining plans and only two competitive bids were received. Sattler asked and Benz
answered concerns of low bidder's price difference from other bidder. Benz stated contractor has
assured the job would be performed as required and completed for the price submitted on the bid
and that a letter would be forthcoming to complete the agreement. Sattler asked and Benz stated that
the letter will be attached with the contract to complete the agreement.
Action: Motion by Lenning, seconded by Eason to approve the contract for the EARZ – V, Trenchless
Rehabilitation to Horseshoe Construction, Inc. for the amount of $74,624.00.
Approved 4-0-3 (Beach, Nett, Quinn absent)
IV. Consideration and possible recommendation to approve Task Order MEI-10-004 with McCord
Engineering, Inc of College Station, Texas, for professional services related to current unplanned
Capital Improvement Projects (CIP) for the City of Georgetown’s Electrical System for an amount not
to exceed $225,000.00. -- Steve Glenn, Tom Benz, Ken Arnold
Discussion: Benz stated this is for Engineering work performed when a developer or new customer
wishes to tie into the existing electrical system or a change in service. Sokolow asked and Benz
explained the time frame for these funds will be dependent on the size and how quick projects
develop in the system; this new process will expedite Engineering work. Page asked and Benz
answered that McCord designed the City of Georgetown's Electrical Master Plan, therefore all
updates will be incorporated into the Master Plan, MilSoft model and Outage Management System
allowing for flexibility when new projects come into the system.
Action: Motion by Lenning, seconded by Eason to approve Task Order MEI-10-004 with McCord
Engineering, Inc. for professional services related to current unplanned Capital Improvement Projects
(CIP) for the City of Georgetown’s Electrical System for an amount not to exceed $225,000.00.
Approved 4-0-3 (Beach, Nett, Quinn absent)
V. Consideration and possible recommendation to approve Task Order No. CDM -10-001 with Camp
Dresser & McKee, Inc. (CDM), of Austin, Texas, for professional services related to the design and
construction of a Lake Water Treatment Plant Expansion to 28.6 MGD for $1,773,000.00. -- Tom Benz,
Glenn Dishong
Discussion: Dishong explained the scope of project to expand the Lake Water Treatment Plant to
meet peak water demands to be done in three phase s. Phases 1 and 2 are currently under
construction. Phase 3 will complete the expansion. Lenning asked and Dishong answered costs will
be shared with Chisholm Trail Special Utility District (CTSUD) per an agreement in place with
CTSUD. Benz stated the project would be handled by a project committee and completion of the
project would be handled in three packages. Benz noted there would be a Selection committee to
determine the Construction Manager at Risk and he would like a GUS Board member to volunteer to
sit on that committee. Bids will go out to Public for selection of various subcontractors. Sattler
suggested two Board members to sit on Selection committee. Sattler informed everyone to be
prepared for numerous questions from Council due to the size of this project. Sokolow discussed the
structure of the breakout of phases and pricing in the Task Order and noted this approach should
lead to savings for the City. Briggs asked and Allan Woelke (CDM) answered that Round Rock is
currently undergoing the same project and is due to be online in 2012 at the same time frame as the
City. Page asked and Benz answered that City Staff Michael Hallmark will be Project Manager. Page
asked and Benz answered that this project was anticipated as a CIP project in the 5-Year plan and
Master Plans. Page asked and Briggs answered we have a partner in this project and we are working
together to utilize firms with consistency and successful history with the City to achieve the best
quality project for estimated costs. Eason stated her comfort in moving forward on this project given
the City's past experience on projects of this size. Sokolow commented and Benz responded that the
Engineer's fees on this project are competitve for the project needs.
Action: Motion by Lenning, seconded by Eason to approve Task Order No. CDM-10-001 with CDM
for professional services related to the design and construction of a Lake Water Treatment Plant
Expansion to 28.6 MGD for $1,773,000.00.
Approved 4-0-3 (Beach, Nett, Quinn absent)
VI. Discussion and possible action regarding the Project Progress Report and timelines. -- Michael
Hallmark, Tom Benz
SG-P1, 2006 Annexation, EARZ Phase V - Manhole Rehab, LWTP Clearwell, LWTP Filter #10 & Sun
City pumps #4 & #5, River Down/River Ridge Lift Station Decommission, Rock Street WW Extension,
SG3-A.
Discussion: None
Action: None
VII. Presentation and Discussion related to the development of a Distributed Energy Resource for
strategic placement within the Electric System to augment the electric distribution grid, reduce
ERCOT cost exposure and power consumption over peak energy demand periods -- Chris Foster,
Ken Arnold, Jim Briggs
Discussion: Foster introduced representatives from ICE Energy and stated any specific questions on
how this item relates specifically to the utility, should be discussed in Executive session. Sarah
Nathan & Chris Hickman (ICE Energy) gave their presentation.
Sattler left meeting at 11:46a.m. Due to his departure created a lack of quorum. The meeting was
called to adjourn.
Motion by Lenning, seconded by Eason to adjourn meeting at 11:47a.m.
Approved 4-0-3 (Beach, Nett, Quinn absent)
EXECUTIVE SESSION -- CANCELLED DUE TO LACK OF QUORUM
Sec.551.086 Competitive Matters
The GUS Board will go into Executive Session under Chapter 551 of the Texas Government Code to discuss
matters or take action on a"competitive matter" of the Energy Services Department as provided under Section
551.086
- Discussion and possible recommendation on 5 Megawatt Distribution Energy Resource and final
Cost Analysis of the program. - Chris Foster, Ken Arnold, Jim Briggs
RETURN TO REGULAR SESSION
VIII. Action from Executive Session.
Adjournment
The meeting was adjourned at 11:47 AM.
Approved : Attest:
_______________________ ________________________
Bill Sattler - Chair Richard Lenning - Secretary