HomeMy WebLinkAboutMinutes_GUS_08.19.2008
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Tuesday, August 19, 2008
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday ,
August 19, 2008.
Board Members Present:
Riki Young - Chair, Bill Sattler - Vice Chair, Richard Lenning - Secretary, Patty Eason, Stanley Bland,
Fred Beach, Temple Page
Board Members Absent:
All present
Staff Present:
Paul Brandenburg, Jim Briggs, Jana Kern, Ken Arnold, Gle nn Dishong, Michael Hallmark, Marsha
Iwers, Walter Koopmann, Paul Elkins, Peggy Leatherman,
OTHERS PRESENT:
Steve Moffitt - McCord Engineering
Minutes
Regular Meeting
Energy Services Workshop to begin at 1:00 p.m.
I. Discussion and overview of the City's Energy Services. -- Paul Elkins, Jimmy Sikes, Ken Arnold
Attendees of the workshop: Board Members: Temple Page, Fred Beach, Richard Lenning, Bill Sattler ,
Riki Young City Staff: Ken Arnold, Jana Kern, Peggy Leatherman, Walter Koopmann, Paul Elkins,
Jimmy Sikes, Jim Briggs
Discussion: Energy Services Managers - Paul Elkins, Jimmy Sikes, Walter Koopmann gave an
overview of the City's Energy Services system.
Action: No Action Will be Taken
REGULAR SESSION TO BEGIN NO EARLIER THE 2:00 P.M.
Mr. Riki Young called the regular GUS Board meeting to order on Tuesday, August 19, 200 8 at 2: 00
p.m.
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of
the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or
legal counsel for any purpose authorized by t he Open Meetings Act, Texas Government Code
Chapter 551, and are subject to action in the Regular Session that follows.
II. Consideration and possible action to approve the minutes from the Special GUS Board meeting
held on July 8, 2008 and the Regular GUS Board meeting held July 15, 2008. -- Jana Kern
Discussion: None
Action: Motion by Eason, seconded by Sattler to approve both Special and Regular GUS Board
minutes as they were presented.
Approved: 7-0
III. Discussion and possible action regarding the Project Progress Report and timelines (including
but not limited to items listed). -- Michael Hallmark, Tom Benz
Discussion: Hallmark presented the monthly project progress report:
4th Pump at Leander Pump Station : Contractor is working on the Shop Drawings.
Escalera Elevated Water Storage Tank : Contractor is scheduled to move on site by the end of
August, 2008
Rock Street WW Extension: Stilling working with property owner on easements
SG3-A: No Change
16" Irrigation Water Line & Irrigation Pump Station : About 9550 LF of the 16" pipe has been
installed and about 300 LF has been bored. Shop drawings have been submitted.
Park WTP Clearwell: Pre-construction meeting was held on August 7, 2008. Contractor has shop
drawings.
SGWWTP Wet Weather & Irrigation: Contractor has completed the demolition of the sludge beds
and is working on excavation of the wet weather basin. Shop drawings are under review.
SG-P1: Received the right of entry and staff is working on easements.
Action: None
IV. Consideration and possible recommendation to reimburse the Brazos River Authority for WWTP
sludge disposal costs in the amount of $155,000.00 for FY 07/08. -- Glenn Dishong
Discussion: Dishong stated that the current contract provides for the City to pay a constant rate of
$799.11 for each million gallons of wastewater treated based upon the a sludge disposal maximum of
$14.50 per cubic yard. TDS increased the sludge disposal to $30.75 per cubic yard throughout the
current fiscal year. The contract also provides for reimbursement, to BRA, for the additional costs.
The City and BRA have agreed to direct reimbursement of the additional costs on a quarterly basis.
Action: Motion by Beach, seconded by Lenning to recommend reimbursement to BRA for WWTP for
the cost of sludge disposal in the amount of $15,000.00.
Approved 7-0
V. Consideration and possible action to recommend approval of Task Order No. SEL -08-001 with
Schneider Engineering Ltd, of Bourne, Texas, pursuant to the terms of the Master Services
Agreement, for professional services related to Electrical Engineering and Monitoring of system
Operation of the City of Georgetown’s Electrical Distribution System for an amount of $50,000.00. --
Paul Elkins
Discussion: Elkins stated that this is the first task order for Schneider Engineering for professional
services related to electrical engineering and monitoring of system operations for the city's electrical
distribution system. Page asked if staff was proposing this because the City does not have an
electrical engineer in house. Elkins responded yes.
Action: Motion by Page, seconded by Sattler to approve Task Order #SEL-08-001 with Schneider
Engineering for professional services related to Electrical Engineering & Monitoring of system
Operations in the amount of $50,000.00.
Approved 7-0
VI. Consideration and possible recommendation for the award of the annual bid for electric metering
material to various bidders in the estimated amount of $291,638.20.-- Ken Arnold
Discussion: Arnold explained that this is an annual bid. Mat erials will be ordered by the using
departments on an as needed basis.
Action: Motion by Sattler, seconded by Beach to award the annual bid for electric metering material
to the various bidders in the estimated amount of $291,638.20.
Approved 7-0
A break was taken from 2: 55 p.m. - 3:06 p.m.
VII. Discussion related to the City of Georgetown power supply options -- Jim Briggs
Discussion: Briggs gave a presentation to the board on power supply.
Action: None
Motion by Eason, seconded by Lenning that the Gus Board will go into Executive Session under
Chapter 551 of the Texas Government Code to discuss matters or take action on a"competitive
matter" of the Energy Services Department as provided under Section 551.086
Approved 7-0
EXECUTIVE SESSION
Executive session was called to order by Mr. Young on Tuesday, August 19, 2008 at 4: 23 p.m.
Sec.551.086 Competitive Matters
The GUS Board will go into Executive Session under Chapter 551 of the Texas Government
Code to discuss matters or take action on a"competitive matter" of the Energy Services
Department as provided under Section 551.086
VIII. Discussion related to the City of Georgetown power supply options. -- Jim Briggs
Temple Page left the GUS Board meeting at 5:00 p.m.
Richard Lenning left the GUS Board meeting at 5:19 p.m.
RETURN TO REGULAR SESSION:
Returned to regular session on Tuesday, August 19, 2008 at 6:012 p.m.
Action from Executive Session if necessary.
no action needed on Item "H"
Motion by Eason, seconded by Bland to adjourn meeting.
Approved 5-0 (Page & Lenning absent from this vote only)
Adjournment
The meeting was adjourned at 06:15 PM.
Approved : Attest:
_______________________ ________________________
Riki Young - Chair Richard Lenning - Secretary