HomeMy WebLinkAboutMinutes_GUS_11.20.2007
Minutes of the Meeting of the
Georgetown Utility System Advisory Board
and the Governing Body of the
City of Georgetown, Texas
Tuesday, November 20, 2007
The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday ,
November 20, 2007.
Board Members Present:
Robert Kostka - Chair, Mike Cunningham - Vice Chair, Richard Lenning - Secretary, Bill Sattler, Stanley
Bland
Board Members Absent:
Riki Young, Patty Eason
Staff Present:
Paul Brandenburg, Tom Benz, Jana Kern, Glenn Dishong, Walter Koopmann, David Thomison, Joe
Lara, Marsha Iwers, Paul Elkins,
OTHER PRESENT:
Kelly Green Bury & Partners, Jim Clarno - Baker Aicklen & Associates, Inc.
Minutes
Regular Meeting
Mr. Robert Kostka called the regular meeting to order on Tuesday, November 20, 2007 at 2:00 p.m.
Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the
Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal
counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551,
and are subject to action in the Regular Session that follows.
I. Consideration and possible action to approve the minutes from the regular Board meeting held
on October 16, 2007. -- Jana Kern
Discussion: Item E & H Salazar needs to be changed to Young.
Action: Motion by Lenning, seconded by Bland to approve minutes with co rrections as stated.
Approved 5-0 (Riki Young & Patty Eason absent)
II. Review of the Project Progress Report and timelines (including but not limited to items listed).
Michael Hallmark, Tom Benz
Discussion: Benz presented the monthly updates:
Austin Ave. WW Rehab: Project is complete except for thirty linear feet of six inch of main at 803
Power Road.
Austin Ave Water Rehab: Need to pave 3rd Street, 5th Street & 9th Street. Then do the final walk
through.
Rabbit Hill Pump Station Piping Improvements: Contractor is putting up the control building.
South Fork WW Interceptor: The contractor has installed 100 linear feet of the 42 inch pipe.
Main Street: Contractor is working on crosswalks at University. Walk through is scheduled for after
Thanksgiving.
2007 Street Rehab - Phase I: Kasberg, Patrick & Associates, LP is the engineering firm for this project.
2007 Street Rehab - Phase II: Kasberg, Patrick & Associates, LP is the engineering firm for this
project.
Rock Street WW Extension: This project will consist of 1500 linear feet of 12 inch WW line and
decommission of the Rock Street Lift Station. CDM is the engineering firm for this project.
16 inch Irrigation line and Irrigation Pump Station Improvements : This project will consist of
furnishing and installing 10,300 linear feet of 16 inch pipe, 770 linear feet of 30 inch steel casing,
vertical turbine pumps, chemical pumps, electrical and process instrumentation. CDM is the
engineering firm for this project.
San Gabriel WWTP Wet Weather & Irrigation Improvements: This project will consist of new
headworks with fine screen, wet weather basin for peak storage, pump station for wet weather flows,
and a new force main. CDM is the engineering firm for this project.
Action: None
III. Consideration and possible recommendation to authorize the approval of the annual license
renewal and system support of software and hardware repair for the AMR Genesis and MVRS
system between the City of Georgetown and Itron Incorporated in the amount of $51,392.46. -- Walter
Koopmann
Discussion: Koopmann stated that staff is requesting authorization to renew the AMR Network
supplies, support, repair services, and software for the City's AMR system from ITRON Inc. starting
January 1, 2008 through December 31, 2008. Ko opmann also stated that ITRON has been providing
support to the City since December 2001.
Action: Motion by Sattler, seconded by Lenning to authorize the approval of the annual license
renewal and system support of software and hardware repair for the AM R Genesis and MVRS
system with Itron Incorporated in the amount of $51,392.46.
Approved 5-0 (Young & Eason absent)
IV. Consideration and possible recommendation to amend the current contract between the City of
Georgetown and Flowers Construction Company, L.P., for electric system maintenance and
construction services and Electric System Construction Trenching and Conduit Installation in the
amount of an additional $1,000,000.00. -- Paul Elkins
Discussion: Elkins stated that the City has a contract with Flowers Construction for the installation of
underground & overhead facilities that will come up for renewal February 2008. In Feb. 2007 when
the bid was awarded to Flowers Construction, there was a three million dollars allowance based on
unit contract. Since this contract was awarded there has been additional projects in-conjunction with
Lone Star and some other new development projects that has put us over the original three million.
Staff is requesting an additional one million dollars to allow for the construction of the final dual
circuits for Project Lone Star from Georgetown South and Chief Brady Substation.
Action: Motion by Sattler, seconded by Cunningham to amend the current contract with Flowers
Construction Company, L.P. from $3,000,000.00. to $4,000,000.00.
Approved 5-0 (Young & Eason absent)
V. Consideration and possible recommendation to approve an amendment to the contract between
the City of Georgetown and Kasberg, Patrick and Associates L.L.P. for professional services relating
to Main Street Utility Improvements from University to 21st Stree t in the amount of $63,500.00. --
Glenn Dishong
Discussion: Dishong stated that staff is recommending approval of an amendment to the contract
with KPA. for the design work for utility improvements from University Ave. to 21st Street. These
improvements will include the replacement of the existing 2 inch water distribution main with a 12
inch water main and fire hydrants to provide enhanced fire protection in this area. There will also be
a small amount of wastewater collection main that will be replaced.
Action: Motion by Cunningham, seconded by Lenning to amend the contract with KPA for
professional services relating to Main Street Utility Improvements from University to 21st Street in
the amount of $63,500.00.
Approved 5-0 (Young & Eason absent)
VI. Consideration and possible recommendation to reconcile the contract between the City and
Brazos River Authority (BRA) for the management, operation, and maintenance of its wastewater
treatment facilities for fiscal year 2006-2007 for $115,714.71. -- Glenn Dishong
Discussion: Dishong stated that the annual contract for the period of Oct 1, 2006 to Sept. 30, 2007
provided for the treatment of 1,350 million gallons of wastewater. The actual production for this FY
was 1,621.337 million gallons with a resultant volumetric cost adjustment of $108,414.71. The cost for
sludge disposal exceeded the $14.50 per ton threshold in the contract resulting in an additional
charge of $7,300.00.
Action: Motion by Lenning, seconded by Sattler to reconcile the contract with BR A in the amount of
$115,714.71.
Approved 5-0 (Young & Eason absent)
VII. Consideration and possible recommendation to approve a task order for the contract between the
City of Georgetown and Baker Aicklen & Associates, Inc. for professional services re lated to the
design of the Escalera Elevated Storage Tank. -- Glenn Dishong, Thomas R. Benz, P.E.
Discussion: This task order provides for the necessary design, engineering, construction
management, surveying, geotechnical, material testing, and regulatory submittals for the 1 MG
composite material Escalera Elevated Storage Tank to serve the 1178 ’ pressure plane in the western
portion of the service area including ABG development, Escalera, and the Parkside and Mayfield
MUDs.
The design and construction of the Escalera EST is timed based upon service demand in the area and
existing agreements with ABG, Parkside MUD, and Mayfield MUD. When constructed, the EST
will allow intermittent operation of the Leander Pump station resulting in operational savings. The
EST will also enhance the fire flows in the area.
Action: Motion by Cunningham, seconded by Sattler to approve the task order for professional
services related to the design of the Escalera EST for an amount not to exceed $161,095.00
Approved 5-0 (Young & Eason absent)
VIII. Consideration and possible recommendation to proceed with the oversizing of the South Fork
Interceptor Phase B and C1, and to establish a project budget of $2,672,541.08. -- Glenn Dishong
Discussion: Dishong stated this project will install approximately 24,000 feet of various diameters of
gravity sewer main along the South Fork of the San Gabriel River. The interceptor has been sized to
meet the needs of the ultimate build out of the City of Georgetown retail sewer demand in this area.
Action: Motion by Lenning, seconded by Sattler to proceed with the oversizing of the South Fork
Interceptor Phase B and C1, and to establish a project budget of $2,672,541.08.
Approved 5-0 (Young & Eason absent)
IX. Consideration and possible recommendation to approve a change order to the contract between
the City of Georgetown and Austin Filters Systems, Inc. relating to Downtown Overlay District Storm
Water Quality Ponds in the amount of $71,256.58. -- Thomas R. Benz, P. E.
Discussion: Benz stated that the downtown water quality ponds were constructed to meet the TCEQ
water quality requirements. Two ponds were constructed to address the water quality regulations.
The change order #2 that is being requested is for the VFW Water Quality Pond. This change order is
for items that were required to be adjusted at the end of this project.
Action: Motion by Cunningham, seconded by Lenning to approve change order to the contract
between the City of Georgetown and Austin Filters Systems, Inc. r elating to Downtown Overlay
District Storm Water Quality Ponds in the amount of $71,256.58.
Approved 4-1-2 (Kostka, Cunningham, Lenning, & Bland for, Sattler opposed, Young & Eason
absent)
Motion by Lenning, seconded by Cunningham to adjourn meeting.
Approved 5-0 (Young & Eason absent)
Adjournment
The meeting was adjourned at 03:20 PM.
Approved : Attest:
_______________________ ________________________
Robert Kostka - Chair Richard Lenning - Secretary