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Home My WebLink AboutMinutes_GUS_09.18.2007 Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, September 18, 2007 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday , September 18, 2007. Board Members Present: Robert Kostka - Chair, Mike Cunningham - Vice Chair, Richard Lenning - Secretary, Patty Eason, Bill Sattler, Stanley Bland, Riki Young Board Members Absent: Bill Sattler Staff Present: Paul Brandenburg, Jim Briggs, Micki Rundell, Jana Kern, Tom Benz, Glenn Dishong, Rachel Osgood, Mike Mayben, Joe Lara Minutes Regular Meeting Mr. Robert Kostka call the regular meeting to order on Tuesday, September 18, 2007 at 2:00 pm Board may, at any time, recess the Regular Session to convene in Executive Session at the request of the Chair, a Board Member, the City Manager, Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. I. Consideration and possible action to approve the minutes from the regular Board meeting held on July 17, 2007. -- Jana Kern Discussion: None Action: Motion by Cunningham, seconded by Lenning to approve the minutes as submitted. Approved 6-0 (Bill Sattler absent) II. Review of the Project Progress Report and timelines (including but not limited to items listed).-- Michael Hallmark, Tom Benz Discussion: Project Reports were presented by Hallmark Rabbit Hill Pump Station Piping Improvements: The pump slab and the valve vault are complete. The entire electric conduit has been roughed in. Downtown Regional Water Quality Ponds: Waiting for the final walk though. Austin Ave. Wastewater Rehab: The wastewater line is complete. The manholes still need to be rehabbed. Work will be starting on the Alley. Austin Ave. Water Rehab: All crossings are complete. Still need to abandon the old mains. South Fork Wastewater Interceptor: Contract was awarded to Lewis Construction. Main Street Rehab: Concrete work on sidewalks and curbs has been complete. Stabilization and B- Course asphalt is complete from 9th Street to 11th Street. Stabilization from 11th Street to University Ave is underway with B-Course asphalt scheduled for the end of September 2007. Action: None III. Consideration and possible recommendation to award site fencing bid for the Transfer and Collections Stations to Loot Fence of Georgetown, Texas, in the amount of $52,359.32. -- Rachel Osgood Discussion: Osgood stated that as defined by Texas Administrative Code (TAC) access to a municipal solid waste facility must be controlled by perimeter fencing with lockable gates along with operating and transport unit storage areas being enclosed. To meet this requirement, repairs to the existing fence and gates are needed in addition to installation of some new fencing and gates. Staff is recommending Lott Fence of Georgetown, Texas to do these repairs and install the new fencing. Action: Motion by Lenning, seconded by Cunningham to award the bid to Lott Fencing in the amount of $52,359.32. Approved 6-0 (Sattler absent) IV. Consideration and possible recommendation to approve the purchase of Bioxide chemicals from Siemens Water Technologies of Sarasota, Florida, in the amount not to exceed $65,000.00 -- Glenn Dishong Discussion: Dishong stated that this is for the annual purchase of Bioxide. This chemical is used at the Sun City lift station only, and Siemens Water Technologies is the sole source provider for Bioxide. Action: Motion by Bland, seconded by Lenning to approve the purchase of Bioxide from Siemens Water Technologies in the amount of $65,000.00 Approved 6-0 (Sattler absent) V. Consideration and possible recommendation to amend the contract between the City and the Brazos River Authority (BRA) for the management, operation, and maintenance of its wastewater treatment facilities for fiscal year 2007-2008 and to set an annual operating budget of $1,233,709.50. -- Glenn Dishong Discussion: Dishong stated that the City entered into a contract with BRA on Oct ober 30, 2003. This contract was for a five-year period. The contract states that BRA is to manage, operate, and maintain the wastewater treatment at the City’s five-treatment plants. The contract also specifies the methodology for annual price adjustments and cost reconciliations. This sixth and final amendment encompasses the following change to the contract – increasing the annual price because of the increase of volume of wastewater to be treated. This annual contract is for the period of October 1, 2007 to September 30, 2008. It will provide for the treatment of 1,450 million gallons of wastewater with a maintenance budget of $75,000.00. The total contract amount is $1,233,709.50. This is an increase of 8.8% ($99,888.75) from the previous year. Action: Motion by Cunningham, seconded by Lenning to approve the sixth amendment to the BRA contract for the management, operations and maintenance of the City’s five wastewater treatment facilities with an operating budget of $1,233,709.50. Approved 6-0 (Sattler absent) VI. Consideration and possible recommendation to amend the contract between the City and Operations Management International (OMI) for the management, operation, and maintenance of its water treatment facilities for fiscal year 2007-2008 and to set an annual operating budget of $1,191,446.00. -- Glenn Dishong Discussion: Dishong stated that the City entered into a contract with OMI on October 1, 2003. This contract was for a five-year period. The contract states that OMI is to manage, operate, and maintain the water treatment facilities. The contract also specifies the methodology for annual price adjustments and cost reconciliations. This sixth and final amendment encompasses the following changes to the contract – increases the treatment volume, the annual base price and volumetric price as a result of specified indices and a decrease in the maintenance budget. This annual contract is for the period of October 1, 2007 to September 30, 2008. It will provide for the treatment of 4,500 million gallons of water with a maintenance budget of $200,000.00. The total contract amount is $1,191,446.00. This is an increase of 1.2% ($13,915.00) from the previous year. Action: Motion by Cunningham, seconded by Lenning to approve the sixth amendment to the OMI contract for the management, operations and maintenance of its water treatment facilities and to set an annual operating budget of $1,191,446.00. Approved 6-0 (Sattler absent) VII. Consideration and possible recommendation for the award of the annual bid for electric me tering material to various bidders. -- Mike Mayben Discussion: Mayben stated that bids were received for the purchase of electric metering material for a one year period. This equipment is stocked in the City warehouse and ;is used primarily for the new installation and replacement of existing meters and metering equipment. Material will be ordered by the using department on an as needed basis. Action: Motion by Bland, seconded by Young to award the annual bid for electric metering materials to the various low bidders. Approved 6-0 (Sattler absent) VIII. Consideration and possible recommendation to renew the contract between the City of Georgetown and National Tree Expert Company, Inc., to provide electric system right -of-way clearing services. -- Mike Mayben Discussion: Mayben stated that this contract provides electric system ROW clearing services. The contract allows for annual renewal each year for a five year period. This will be the second year of that renewal. Action: Motion by Bland, seconded by Lenning to renew the contract with National Tree Ex pert Company, Inc. for an amount not to exceed $150,000.00. Approved 6-0 (Sattler absent) Motion by Eason, seconded by Lenning that Item "I" is a competitive matter under sec 551.086. Approved 6-0 (Sattler absent) EXECUTIVE SESSION: CALL TO ORDER Mr. Kostka called to order the Executive Session on Tuesday, September 18, 2007 at 2:32 p.m. In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon ’s Texas Codes, Annotated, the items listed below will be discussed in closed sessio n and are subject to action in the regular session that follows. Sec.551.086 Competitive Matters IX. Discussion on wholesale energy negotiations. -- Jim Briggs RETURN TO REGULAR SESSION Mr. Kostka call the regular session back to order on Tuesday, Septem ber 18, 2007 at 3:35 p.m. X. Action from executive session if necessary No action required Motion by Lenning, seconded by Young to adjourn meeting Approved 6-0 (Sattler absent) Adjournment The meeting was adjourned at 03:36 PM. Approved : Attest: _______________________ ________________________ Robert Kostka - Chair Richard Lenning - Secretary