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HomeMy WebLinkAboutMinutes_GUS_02.15.2005 Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, February 15, 2005 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday , February 15, 2005. Board Members Present: Doug Smith, Patty Eason, John Gavurnik, Larry Brown, Jack Hunnicutt, Robert Kostka, Kendall Young Board Members Absent: Staff Present: Paul Brandenburg, Jim Briggs, Jana Kern, Michael Hallmark, Tom Benz, Glenn Dishong, Micki Rundell, Laurie Brewer, Michael Stasny OTHER PRESENT: Allen Woelke - Camp Dresser & McKee Inc. (CDM), Charles Kaplan, Steve Sallman & Tom Dreiss - Escalera Ranch Minutes Regular Meeting Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the President, a Board Member, the Assistant City Manager, City Council Member, or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. Tour started at 12:30 p.m. A. Tour of Treatment Plants/Substations Jim Briggs Attendees for the tour: Patty Eason, Doug Smith, Robert Kostka, Larry Brown, Kendall Young, Jim Briggs, Glenn Dishong, Tom Benz, & Jana Kern. Discussion: We went to Pecan Branch WWTP, Rivery Substation, Lake WTP, and Southside WTP. Action: None Regular Meeting called to order by Smith @ 2:18 p.m. B. Consideration and possible action to approve the minutes from the regular Board meeting held on January 18, 2005 Jana Kern Discussion: Eason had a few changes to item "I" under discussion: Q by Eason should have read - What was being done about drainage under the railroad tracks especially around 21st & 22nd Streets? What Eason heard as Miller's response was: We are trying to work with the Railroad Company, to get them to help in the repairing while the City was working in the same area. The real problem is that the houses are located in the flood plain. The hope is that the work being done in that area would help alleviate flooding problems. Q by Eason: Work being done on College, Ash and all of those streets - does this work include the widening of these streets. Millers answer the work being done in that area does not include widening. These corrections were made to the January 18, 2005 minutes. Action: Motion by Eason, seconded by Gavurnik to approve the minutes with the stated corrections. Approved 7-0 C. Review of the Project Progress Report and timelines (including but not limited to items listed). Joel Weaver Discussion: Tom Benz introduced Michael Hallmark to the Board as the new CIP Coordinator. Hallmark presented the items. Hallmark stated all projects have rain delays. Berry Creek WWTP: 99% complete. Need to do some site grading and the final walk through. Airport Road Rehab: We have a couple of failures on the Type "B" Asphalt that need to be cut out & repaired, driveways need to be re-poured to meet the new grade. After these things are done we will lay the final asphalt. This should be complete in about 3 weeks. This does not include the portion of Airport from Lakeway to IH 35. EARZ Phase 1: 95% complete. We are waiting for the engineer inspection and the final walk through. Jennings Branch Elevated: Final clean up needs to be done. Vegetation needs to be put along the fence line. 2004 Street Overlays: Gabriel View & Northwest Blvd. is complete, lacking the site clean up. River Bend we need to replace storm drain at Williams Dr. The it will be ready for overlay. 13th Street W/WW/ST & Drainage: Water is complete, lacking the tie ins at a couple of intersections. Wastewater is complete. Next step will be the paving. Q by Eason: Corner Pine St. & 13th St. the drainage ditch at this corner continuously has trash in the tunnel at the moment there is a bag of cement there. A by Hallmark: I will go and take a look at this and see if we can get this taken care of. Smith Branch Interceptor Phase 3: This is complete. We are waiting for vegetation. Wolf Ranch Lift Station: Excavation is complete. We have made two pours on the Wet Well. Action: None D. Discussion and possible action to provide City Council with input on the 2005/06 budget. Laurie Brewer/Micki Rundell Discussion: Rundell presented the item. Attached is blank form that we would like for you fill out. The information from this form will be used by us to take to council. Q by Smith: Do you want us to fill this out now? A by Rundell: Yes, but we don't have to. If you want to take this home and fill it out. Then we can discuss it next month. Action: Board will take forms home and fill them out. Rundell to come back to the March meeting to review the input sheets. E. Consideration and possible recommendation to continue the third phase of GSWW Edwards Aquifer Program testing and approve the annual budget of $150,000.00 Glenn Dishong Discussion: Dishong presented the item. This is the third phase of an eight phase project. Phase Three will be primarily Sun City and some small areas where we feel flaws need to be looked at. Tests will be done by staff personnel and GSWW. GSWW will also compile the data, from the data they will suggest to us whether the flaw is infiltration or an exfiltration, and if it needs to be address right away or falls under the realm of us fixing it with in a year. Q by Gavurnik: It is my understanding that we are doing the Sun City area because we anticipate spending less money for repairs, but are we prolonging a worse problem in other areas that we know are going to be bad that in the long run could cost us more money? A by Dishong: It is true that we are starting in Sun City, but we have the option, if we don't find extensive flaws in this area we can start testing else where. We have a certain about of dollars set for repairs and we will spend that amount. Q by Hunnicutt: Are the engineer standards set in such a way that systems would need repairs in five years? A by Briggs: Due to the threat of the Aquifer, TCEQ has set a standard that the whole system must be gone through every five years. Q by Kostka: If TCEQ is looking to protect the Aquifer, and if that is the purpose of this, should we be looking at areas that are most likely to have leaks first? Q by Dishong: If that was our only goal, if there were no restraints on funds, and the program was not an eight year program, with that goal in mind, we had eights years to shift things around to make sure that we have levelized costing that was really the reason TCEQ allowed us the eight years. Q by Kostka: When you identify a problem/issue you have to correct it within one year? A by Dishong: Yes, you have one year from the date the problem/issue was identify. Mr. Briggs mentioned what he felt would be the issues in Old Town. A lot of the main lines are old clay lines and I don't think that they will be the issue. I think the service laterals going from the house to the main are going to be the real issue. We can not spend public dollars to repair these. Q by Gavurnik: Since we can't use public dollars to make these repairs, we expect the homeowners to make them? A by Briggs: By statute we can not use public money on private property. What we have to do is identify them, notify the home owner but we have to come with ordinances. Then we get into the issues of how does the home owner pay for these improvements. Some of the issues that we have come across are missing clean out caps. Most of these have been in our right of way, and we have fixed those. The number of other violations, I am not sure but we are not obligated to fix these under this testing we only have to identify them. Depending on the amount of violations that are found we will have to deal with them separately. Action: Motion by Gavurnik, seconded by Eason to approve the third phase of GSWW Edwards Aquifer Program testing and approve the annual budget of $150,000.00 Amendment to motion by Young, seconded by Smith if there is any residual money left we will use it for Old Town. Discussion: Dishong asked if there is any money left from the testing of Sun City we will use it for Old Town? A by Young: Yes, if there is any money left from the $800,000 set for repairs we will use it in Old Town. Dishong stated that we are not discussing the repairs, we are only discussing the testing cost which is $150,000 for Sun City. Since we are not discussing the repair costs of $800,000 and this is only for testing costs of $150,000 Young & Smith withdrew their amendment and the original motion is back on the table. Approved 7-0 F. Consideration and possible action to award the contract for the construction of the Berry Creek Lift Station and establish a project budget. Glenn Dishong Discussion: Dishong presented the item. This finishes off the scope of work that was originally planned, for the expansion of this Lift Station. When this project was put together it included both the expansion and the upgrade of the Lift Station. CDM is recommending that we award the bid to Cash Construction Co, Ltd. in the amount of $ 1,036,880.00 with a project budget of $1,100,000.00. This is about twice the amount that we expected. This is due to the increase price of construction materials - steel, piping, re-barr, etc. Action: Motion by Brown, seconded by Eason to award the bid to Cash Construction Co., Ltd. and set a project budget of $1,100,000.00. Approved 7-0 At this point of the meeting Ms. Eason asked to address the board about a letter that she has. The letter is from Pickett, Kelm & Associates, Inc. To: Governor Perry, Topic: Qualifications Based Selection of Engineering Providers by State and Public Agencies. It was noted that not all GUS Board members received this letter, a copy was made for each Board member Smith stated that this was not on the agenda so it was to be tabled until the next Board meeting. G. Presentation of the accepted Water Distribution System Master Plan, dated January 2005 by staff and the engineering consultant for the project, CDM. Glenn Dishong Discussion: Dishong presented the item. The Master Plan is the driver for a lot of the Capital Improvement Plan for Utilities. CDM just finished the System Master Plan and Allen Woelke is here to give us a presentation. From this Master Plan we build 10 year Capit al Improvement Plan which the impact fees are based, we also build a 5 year Capital Improvement Plan. Presentation given by Woelke of CDM. The purpose of this plan was to evaluate the existing water distribution system. This consists of all of the pipes that are underground. This has to meet all of the TCEQ requirements for pressure and flow to individual houses.It also has to meet fire flow demands - for most systems this is the biggest demand it has to deal with. We are check this for both current and future demands. Full presentation is on tape. Q by Brown: There were some projections when the impact fee study was done by HDR. How much of what you determine in your report is going to be consistent with the Capital Improvement Plan that was the basis for the impact fee study? A by Woelke & Dishong: Most of this should be consistent. We did not have to much planned in this area two years ago when we were looking at the Capital recovery fee. We probably be looking at these side by side - good point. Looking at the next agenda will also address some of these issues. Q by Smith: The Southeast side of town that seems that it might be greater than Southwest side as far as demand goes? A by Woelke: The good news there we have some infrastructure in place. We have the ability because of Southside and Park Treatment Plant and piping to get water there a little easier. Action: None H. Consideration and possible recommendation of the First Amendment to the development Agreement Concerning Proposed Subdivision and Construction of Escalera Ranch. Glenn Dishong Discussion: Dishong presented the item. We wanted to make sure that you were aware on what was going to happen as far as utility provisions. Then it will go into a normal process of the development agreement. What is attached is a draft of the first amendment and we maybe 90% there on an development agreement amendment. The biggest change is Escalera would like to develop at a higher density going from 547 units to 2011 units. In do so it will now need to be on organized sewage collection system instead of septic systems. As you are aware there is no treatment plant on site so the strategy was to pump their wastewater from a lift station on site north to Cimarron Hills. This would establish wastewater services and load the Cimarron Hills plant. This would allow for more irrigation water for Cimarron Hills Golf Course. At a later date they would finish up the line going down the South San Gabriel with treat- ment going to Dove Springs. Hunnicutt went on the record: He does not feel that there is a conflict of interest but wanted it to be known that he owns a lot in the Escalera Ranch area in the process of exchanging it for another lot. Neither one of the lots are in the area will be effected by this. Our lot is in the area that is designated for septic systems and will always be that way. After I hear the discussion I will decide whether or not I need to exclude myself. Q by Eason: Why is the developer keeping so many lots on septic systems? A by Tom Dreiss of Escalera Ranch: It has a lot to do with topography of the land. Dishong added that It could require additional lift stations etc. Action: None Motion by Gavurnik, seconded by Young to adjourn the meeting Approved 7-0 Meeting adjourned at 3:46 p.m. Adjournment The meeting was adjourned at 03:46 PM. Approved : Attest: _______________________ ________________________ Doug Smith - Chair Jack Hunnicutt - Secretary