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HomeMy WebLinkAboutMinutes_GUS_12.21.2004 Minutes of the Meeting of the Georgetown Utility System Advisory Board and the Governing Body of the City of Georgetown, Texas Tuesday, December 21, 2004 The Georgetown Utility System Advisory Board of the City of Georgetown, Texas, met on Tuesday , December 21, 2004. Board Members Present: Doug Smith, John Gavurnik, Jack Hunnicutt, Patty Eason, Robert Kostka, Kendall Young Board Members Absent: Larry Brown Staff Present: Jana Kern, Joel Weaver, Glenn Dishong, Mark Miller, Micki Rundell, Paul Brandenburg, Walter Koopman Minutes Regular Meeting Called to Order by Smith @ 2:02 p.m. A Consideration and possible action to approve the minutes from the regular Board meeting held on November 16, 2004. Jana Kern Discussion: Kostka mentioned two areas with typing errors. Item B Sec: Jennings Branch change Back T to Bacteria. Item H Sec: Discussion change very asset to every asset. Jana will make all necessary changes to the November 16, 2004 minutes. Action: Motion by Young, seconded by Eason to approve the minutes with changes. Approved 6-0 (Brown Absent) B. Review of the Construction Progress Report and timelines (including but not limited to items listed.) Joel Weaver Berry Creek WWTP: The new plant has been started up. We are setting up for the demolition of the portion of the old plant. This should be completed in January '05 Airport Road Rehab: The East lane has been completed with the type B asphalt, this is not the surface course just the type B course. The east side drainage is complete and the vegetation mat is laid out. Traffic has been switch to the east lane and we are ready to begin on the west lane. EARZ Phase I: All of the wastewater that has to do with EARZ Phase I has been completed. We are waiting for the Gas Co. to lower six service lines that are crossing the road. Projection of completion on the gas lines is about two weeks. Then we will finish the storm drain and paving. Jennings Branch: In full service. The final dress will be completed first part of '05. 2004 Street Overlay: Northwest Blvd. is waiting for the completion of paving. With the bad weather that is approaching it may not get completed until January '05 13th St. W/WW/St./Drain: Utility mains are complete. Testing has already begun on the mains. Drainage is underway. We are projecting to start paving end of January first part of February. Smith Branch Interceptor: Line is in service. We are waiting for the go ahead to do the final walk through. Wolf Ranch Lift Station: In the process of getting the concrete work complete. Action: None C. Review of the Sewer System Policy. Glenn Dishong Discussion: Dishong gave an update. Camp, Dresser, and McKee (CDM) were asked to review sewer systems from around the country. At this time CDM is not finished with their research. We will bring this item back to the January '05 meeting. Action: None D. Presentation and discussion of the water and wastewater system infrastructure requirements related to the potential amendment of the Escalera development Agreement. Jim Briggs/Glenn Dishong Hunnicutt want on the record: He does feel that there is a conflict of interest but wanted it to be known that he owns a lot in the Escalera Ranch area in the process of exchanging it for another lot. Neither one of the lots are in the area will be effected by this proposal, they are in the area that is designated for septic systems and will always be that way. After I hear the discussion today I will decide whether or not I need to exclude myself. Discussion: Dishong/Rundell presented the Item. Discussion entailed service lines, new elevated lift station, who was to pay for lift station, bond issues, wastewater, etc. There were also several questions. Full discussion is available on tape. Action: Presentation of agreement for recommendation at the Jan '05 GUS Board meeting E. Consideration and possible recommendation to award a contract to rePipe Texas, Inc. and to approve the budget for part 3 of the Phase II EARZ Rehabilitation Project for $167,500. Jim Briggs/Glenn Dishong Discussion: Dishong presented the item This is only for part 3 of Phase II EARZ Rehab. Project, for the insertion of pipe into the main pipe. Q by Smith: What Kind of pipe will be used for this? A by Weaver: We will be using a couple of methods. One is a liner and the other is a formed PVC pipe that is folded, inserted then inflated. Action: Motion by Gavurnik seconded by Kostka to award the bid to rePipe Texas, Inc. with a budget of $167,500. Approved 6-0 (Brown Absent) F. Consideration and recommendation to award a contract to Dave Cole Decorators, Inc. of Sparta, Michigan and to establish a project budget for the rehabilitation of the Leander Elevated Storage Tank of $230,000.00. Jim Briggs/Glenn Dishong Discussion: Dishong presented the item. Q by Brandenburg: What is our policy on putting our name/logo on the water towers? A by Dishong: Until recently we have not typicall y put logos on our tanks. We have started putting the GUS logo on the tanks, and if approved we may want to consider putting on the City of Georgetown logo. Action: Motion by Young, seconded by Gavurnik to award the bid to Dave Cole Decorators, Inc. for the rehabilitation of the Leander Elevated Storage tank in the $230,000.00 Approved 6-0 (Brown Absent) G. Consideration and possible recommendation to approve a contract amendment to the existing Professional Services Agreement between the City of Georgetown and Camp, Dresser, and McKee, Inc., to provide engineering services related to the design of the Hwy 29 Off -site Utility improvements in the amount of $60,500. Jim Briggs/Tom Benz Discussion: Dishong presented the item. These are the wa ter & wastewater line extensions that go north of the Wolf Ranch project crossing under HWY 29 to service some of the partials that are between CR 265 & HWY 29. Action: Motion by Hunnicutt, seconded by Young to amended the existing Professional Services Agreement with Camp, Dresser, & McKee, Inc. to provide engineering services related to the design of HWY 29 Off-site Utility improvements in the amount of $60,500. Approved 6-0 (Brown Absent) H. Consideration and possible recommendation to approve a contract amendment between the City of Georgetown and Raymond Chan & Associates, Inc. for professional services related to Downtown Master Plan Regional Water Quality and Drainage, Phase 2, not to e xceed $110,000.00. Jim Briggs/Mark Miller Discussion: Miller presented the item. Phase II is for engineering, design & put into construction of the VFW Park & Main Street sites. Action: Motion by Gavurnik, seconded by Kostka to approve the amendment to the contract with Raymond Chan & Associates, Inc., for professional services related to the Downtown Master Plan Regional Water Quality & Drainage, in the amount of $110,000.00. Approved 6-0 (Brown Absent) I. Consideration and possible recommendation to Authorize the execution of an agreement with LCRA, BRA, Liberty Hill and Chisholm Trail SUD regarding the provision of Wastewater services and service territory boundaries. Jim Briggs Discussion: Dishong presented the item. This is the near final draft of the agreement between LCRA, BRA, Liberty Hill, Chisholm Trail SUD & City of Georgetown in regard to wastewater service and wastewater service areas. The main changes in the document: 1. We were in technical violation of the agreement for us providing wastewater services in the area between our water CCN and Palmer Lane. It was redrafted so there was no violation for us to provide wastewater service in our ETJ but still in Chisholm's CCN. 2. Under Sec. 2 par 6: LCRA had a ten year period that we guaranteed the people that we would not take action to file for CCN's or do sewer service in Chisholm's territory. This has been changed to five year period. John Gavurnik will abstain from this item do to conflict of interest. Action: Motion by Young, seconded by Hunnicutt to approve the agreement with LCRA, BRA, Liberty Hill and Chisholm Trail SUD regarding the provision of Wastewater services and service territory boundaries. Approved 5-0 (Brown Absent, Gavurnik abstaining) Motion by Gavurnik, seconded by Eason to adjourn. Meeting adjourned at 3:35 p.m. Adjournment The meeting was adjourned at 03:35 PM. Approved : Attest: _______________________ ________________________ Doug Smith Jack Hunnicutt